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HomeMy WebLinkAboutCAG2019-184 - Amendment - #3 - Sound Transit - GA0183-17 Federal Way Link Extension Project: Task Order 1 - 08/16/2018 Amendment 3 To Task Order 1 Agreement GA 0183-17 City Services Agreement Between the City of Kent and Sound Transit for City Costs Related to Sound Transit Project Review and Permitting In accordance with Section 19.9 of the Agreement, this Amendment 3 to Task Order 1 is entered into by and between Sound Transit and the City. The purpose of this Amendment is to modify Attachment 1 "RFP Preparation Scope of Work" and Attachment 2 "Estimated Schedule"of Task Order 1. Now, therefore,the parties agree to amend the Task Order as follows: 1. Attachment 1 "RFP Preparation Scope of Work"is deleted in its entirety and replaced with the attached Attachment 1 "Scope of Work". 2. Attachment 2 "Estimated Schedule" is deleted in its entirety and replaced with the attached Attachment 2 "Estimated Schedule". All other provisions of Task Order 1, as previously amended, shall remain in full force and effect. This Amendment 3 to Task Order 1 shall be effective as of the date signed by Sound Transit. Approved Approved Sound Transit City of Kent Signature Signatu 1 Print or Type Name, Title Print or Type Name,Titl Date: o, ► ! Date: r �� PO 164233 GA 0183-17 Task Order 1 Amendment 3 Task Order i Attachment 1—Scope of Work. A. Proiect Administration. A.I.Coordination and Communication. The key purpose of coordination and communication during this phase is to identify and resolve key issues that need to be addressed in the Design- Build RFP and, upon publication of the RFP to the shortlisted firms,to support Sound Transit's Design-Build Contractor procurement process. Activities include participating in regularly scheduled (weekly or bi-weekly as needed) project coordination meetings with Sound Transit and preparing for and/or following up on key topics to advance resolution of issues for inclusion in the Project Requirements, Development Agreement,Transit Way Agreement,and other agreements and plans, as appropriate. Identification and discussion regarding projects and/or proposals(e.g. utility, public works projects, or private development projects)that present partnership opportunities or the potential to conflict with Sound Transit's Project is also included. Deliverables • Attend Sound Transit project coordination meetings. A.2 Management and Administration. The key purpose of this task is to provide accurate and timely project administration and production of quality work products. This task will be continuous throughout the duration of this phase and includes the work necessary to set up and staff the City's participation in meetings and design review, monthly or quarterly invoicing, monitoring and reporting progress, preparing for future Project phases, and providing overall project coordination. Deliverables • Provide monthly or quarterly invoicing and progress reporting and on-going project management acitivites. A.3 Agreements.The key purpose of this task is to provide for timely approval of task orders and other relevant agreements. Deliverables • The City will work with Sound Transit to approve task orders and other agreements as requested by Sound Transit. B. Design Review. B.1. Over-the-Shoulder(OTS Review)—RFP and Agreements. The key purpose of OTS review during this phase is to ensure that the Project Requirements in the RFP and terms in the Development Agreement capture City codes and regulations and describe where and how deviations from codes and regulations may be granted. Close coordination,through the regularly scheduled meetings referenced in A.1 and additional meetings as needed, will be necessary to advance,review and communicate design developments with Project team members and to seek feedback or concurrence from the City. PO 164233 GA 0183-17 Task Order 1 Amendment 3 Deliverables Provide input on Project Requirements and Agreements as requested by Sound Transit. B.2 Over-the-Shoulder(OTS) Review—Design-Build Contractor Coordination. The key purpose of this task is to involve the City in elements of the developing Design-Build Contractor proposals(in accordance with procurement processes)to ensure that the design is consistent with City codes and regulations. Close coordination,through regularly scheduled meetings referenced in Section A of this Task Order and additional meetings as needed,will be necessary to advance, review and communicate issues with the City and to seek feedback or concurrence from the City. The City will be responsible for performing reviews of documents within a timeframe mutually agreed upon with Sound Transit staff. If for any reason the City requires additional review time,the City will notify Sound Transit as soon as possible. Deliverables • Provide input on plans and documents as requested by Sound Transit to support Design- Build notice to proceed. C. Planning and Design Coordination. Includes all Project elements that interface with City codes, permitting, inspection,etc. Specific areas of focus include: C.1 Station Access Improvements.The purpose of coordination between the City and Sound Transit during this phase is to support safe and convenient multi-modal access to the stations. This will be accomplished through close coordination to develop project requirements for station access improvements, such as kiss and ride, bus, pedestrian and bicycle facilities. If needed,this task would be used by the City to provide input into station access improvements that may be proposed by the Design-Build Contractor. Deliverables • Provide input on access improvements proposed by Design-Build Contractor. C.2 Right of Way(ROW). The purpose of coordination between the City and Sound Transit during this phase is to ensure that plans in the ROW are consistent with City codes and regulations.This will include working with Sound Transit to identify and streamline processes for ROW vacations and dedications, confirm city requirements for ROW easements and facilitate City approvals as appropriate. Deliverables • Agreement on processes for ROW vacations and dedications. C.3 Joint Projects or Partnerships.The purpose of coordination on joint projects or partnerships, is to support collaboration on related City projects that Sound Transit may be contributing to as mitigation or project enhancement,third party projects(private,WSDOT, utility)that require PO 164233 GA 0183-17 Task Order 1 Amendment 3 Sound Transit-City collaboration, or additional project elements that need to be incorporated into the Sound Transit Project. D. Permits and Approvals. D.1. Establish Permit Process. A key activity during this project phase is to jointly develop a Preliminary Project Permitting Plan that supports the project schedule and provides the City with the information and time needed to provide approvals. City and Sound Transit staff will work together to establish mutually agreeable procedures and to streamline processes where possible. These processes and procedures will be documented in the Project Requirements and/or Development Agreement, as appropriate. The Preliminary Project Permitting Plan will be used by the Design-Build contractor as guidance to develop a Permitting Plan as one of the earliest critical activities. Deliverables • Develop a Preliminary Project Permitting Plan in coordination with Sound Transit. D.2. Permitting and Inspection Activities. Not Used. Permitting and inspection activities will be undertaken in a subsequent project phase and addressed through a later task order. D.3.Staffing Plan. Building on progress to date, including the Perliminary Project Permitting Plan,the City and ST staff will work together to develop a Staffing Plan that supports the project schedule and helps inform the level of City staffing needed to meet the schedule. Deliverables • Develop a staffing plan to support the Preliminary Permitting Plan and overall Project schedule. D.4. Design-Build Procurement Process. City subject matter experts(SMEs) may be requested by Sound Transit staff to participate in the Design-Build procurement process to ensure that design proposals are consistent with City codes and regulations. During the RFP Phase city SMEs may be requested to review/research Alternative Technical Concepts, participate in one-on-one meetings with proposers and/or review proposals submitted by the shortlisted firms. The key purpose of this activity is to provide SME support for Sound Transit's Design-Build procurement process as requested by Sound Transit staff. Deliverables • Assist Sound Transit, as requested, by providing information,documentation,or other assistance to aid Sound Transit in reviewing and/or responding to Design-Build Contractor qualifications, proposals, RFIs and ATC proposals. E. Other Work. Not used. PO 164233 GA 0183-17 Task Order 1 Amendment 3 Task Order Attachment 2: Estimated Schedule. Task Estimated Start Month Estimated End Month A.1 Coordination and Communication January 2017 August 2019 A.2 Management and Administration January 2017 August 2019 A.3 Agreements January 2017 August 2019 B.1 OTS Review—RFP and Agreements January 2017 August 2019 B.2 OTS Review—Design-Build Contractor November 2018 August 2019 C.1 Station Access Improvements January 2017 August 2019 C.2 Right-of-Way January 2017 August 2019 C.3 Joint Projects or Partnerships July 2018 August 2019 D.1 Establish Permit Process July 2018 August 2019 D.2 Permitting and Inspection Activities NA NA D.3 Staffing Plan I July 2018 August 2019 D.4 Design-Build Contractor Selection Process I July 2018 August 2019 PO 164233 GA 0183-17 Task Order 1 Amendment 3