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Home My WebLink AboutCAG2019-184 - Supplement - Sound Transit - GA0183-17 Federal Way Link Extension Project: Task Order 1 - 08/25/2017 CITY SERVICES AGREEMENT BETWEEN THE CITY OF KENT AND SOUND TRANSIT FOR CITY SERVICES AND COSTS RELATED TO FEDERAL WAY LINK EXTENSION PROJECT REVIEW AND PERMITTING Task Order 1: Request for Proposals Preparation This Task Order is issued under the City Services Agreement between the City of Kent and Sound Transit for City Services and Fees Related to Federal Way Link Extension Project Review and Permitting dated , 2017. This Task Order establishes the scope, schedule, and budget for the services provided by the City(Services)for the Federal Way Link Extension Project/Request for Proposals(RFP) Preparation Phase.The City agrees to perform the Services in the manner set forth in this Task Order. The terms and conditions of the City Services Agreement are incorporated into this Task Order unless expressly modified below. The effective date of this Task Order is January 12, 2017(date of execution of the Memorandum of Understanding). Project Description.Work during the RFP Preparation phase will support the advertisement of a RFP for a Design-Build Contractor to complete Final Design and Construct the FWLE Project.The RFP will contain detailed Project Requirements that the Design-Build Contractor must meet.City involvement is needed to provide input regarding codes,design and permitting prior to advertisement so that the Project Requirements describe a project that complies with City codes and requirements. • The Scope of Work is included as Attachment 1 to this Task Order. • The Schedule is included as Attachment 2 to this Task Order. • The Cost Estimate is included as Attachment 3 to this Task Order. The authorized representatives of the parties have agreed to the terms of this Task Order by signing below. For th4qtv I For Sound Transit Signature Signature c o i o, Title Title 1 -Zs-l7 7 F Date Date Approved as to Form: Ap ro ed as to F Au�__ NA. City Attorney ! Sound Tra si egal Counsel Task Order 1 Attachment 1—RFP Preparation:Scope of Work. A. Proiect Administration. A.I.Coordination and Communication. The key purpose of coordination and communication during this phase is to identify and resolve key issues that need to be addressed in the Design- Build RFP.Activities include participating in regularly scheduled(weekly or bi-weekly as needed) project coordination meetings with Sound Transit and preparing for and following up on key topics to advance resolution of issues for inclusion in the Project Requirements and Development and Transit Way Agreement.Also included, is identification of and discussion regarding projects or proposals(i.e. municipal utility or public works projects or private development projects)that present partnership opportunities or the potential to conflict with Sound Transit's Projects. A.2 Management and Administration. The key purpose of this task is to provide accurate and timely project administration and production of quality work products. This task will be continuous throughout the duration of this phase and includes the work necessary to set up and staff the City's participation in meetings and design review, monthly or quarterly invoicing, monitoring and reporting progress, preparing for future Project phases, and providing overall project coordination. A.3 Agreements. The key purpose of this task is to provide for timely approval of task orders and other relevant agreements. B. Design Review. B.1.Over the Shoulder(OTS Review). The key purpose of OTS review during this phase is to ensure that the Project Requirements in the RFP and terms in the Development Agreement capture City codes and regulations and describe where and how deviations from codes and regulations may be granted. Close coordination,through the regularly scheduled meetings referenced in A.1 and additional meetings as needed, will be necessary to advance, review and communicate design developments with Project team members and to seek feedback or concurrence from the City. B.2. Formal Submittals. The RFP Preparation Phase includes two formal submittals;the Draft RFP and Final RFP. As part of these submittals, city staff will review performance based and prescriptive Project Requirements and associated reference drawings. City review of formal submittals is intended to ensure that Project Requirements capture City codes and regulations and describe where and how deviations from codes and regulations may be granted. Sound Transit will notify the City a minimum of three(3) weeks in advance of providing Draft and Final RFP packages to the City and the City will perform a review of the packages and return unified and coordinated comments from all relevant City departments within thirty(30)days. C. Planning and Design Coordination. CA Station Access Improvements.The purpose of coordination between the City and Sound Transit during this phase is to support safe and convenient multi-modal access to the stations. This will be accomplished through close coordination to develop project requirements for station access improvements, such as kiss and ride, bus, pedestrian and bicycle facilities. C.2 Transit Oriented Development (TOD).The purpose of coordination between the City and Sound Transit during this phase is to identify and incorporate TOD principles into Project Requirements and/or the Development Agreement. City services will also support Sound Transit in evaluating TOD opportunities on Sound Transit owned properties that will no longer be needed after construction is complete, or opportunities for development around Sound Transit facilities. C.3 Right of Way(ROW). The purpose of coordination between the City and Sound Transit during this phase is to ensure that plans in the ROW are consistent with City codes and regulations, and to reach staff level agreement on the Transit Way Agreement which,when adopted, will provide Sound Transit with the necessary approvals to construct,operate and maintain the light rail system in the ROW. C.4 Joint Proiects or Partnerships. The purpose of coordination on joint projects or partnerships, is to support collaboration on related City projects,that ST may be contributing to as mitigation or project enhancement,third party projects(private,WSDOT, utility)that require ST-City collaboration,or additional project elements that need to be incorporated into the Sound Transit Project. D. Permits and Approvals. D.1. Establish Permit Process.A key activity during this project phase is to jointly develop and approve a permitting plan that supports the project schedule and provides the City with the information and time needed to provide approvals. City and ST staff will work together to establish mutually agreeable procedures and to streamline processes where possible. These processes and procedures will be documented in the Project Requirements and/or Development Agreement, as appropriate. D.2. Permitting and Inspection Activities. Not Used. Permitting and inspection activities will be undertaken in a subsequent project phase and addressed through a later task order. E. Other Work. Not used. Task Order Attachment 2:Estimated Schedule. Task Estimated Start Estimated End Month Month A.1. Coordination and Communication January 2017 December 2017 A.2. Management and Administration January 2017 December 2017 A.3 Agreements January 2017 December 2017 B.I. OTS Review January 2017 December 2017 B.2. Formal Submittals November 2017 November 2017 C.1. Station Access January 2017 December 2017 C.2. Transit Oriented Development January 2017 December 2017 C.3 Right of Way January 2017 December 2017 C.4.Joint Projects or Partnerships TBD TBD DA Establish Permit Process June 2017 December 2017 D.2. Permitting and Inspection Activities NA NA Task Order Attachment 3:Cost Estimate. Contract contingency will be used per Sound Transit discretion and in accordance with signature authority procedures. Total Average Estimate/Not to Task Hours Labor Rate O/H Rate Exceed Ongoing Review Task 1.0(TO 1 and Sections A, B.1,C, D) Coordination 2,880 $80 Incl. $230,400 Formal Task 2.0(TO 1 Submittal $67,600 Section B.2) Review 720 $80 Incl. Subtotal 3,600 $288,000 Other Direct Costs ODCs $0 $28,800 Contingency Total Estimated Cost $316,800