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Home My WebLink AboutPW15-361 - Amendment - #2 - Downey Farmstead Restoration Phase 1 - Frager Road Relocation - Award Number 4.9.15.003 KENT Records Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: King County Flood Control District Vendor Number (JDE): Contract Number (City Clerk): PW 15-362 Category: -Grant Related Agreement (Real Property) Sub-Category (if applicable): Amendment Project Name: Downey Farmstead Restoration Phase I - Frager Rd Contract Execution Date: 12/12/18 Termination Date: 6/30/2020 M Knox PW: Engineering Contract Manager: Department: g g Contract Amount: Budgeted: Grant? Part of NEW Budget: Local: FV1 State: Federal: Related to a New Position: Notice required prior to public disclosure? Basis for Selection of Contractor? Other Approval Authority: 11 Director Mayor Fv_1 City Council Other Details: AMENDMENT TO GRANT AWARD Project Name: Downey Farmstead Restoration Phase I— Frager Road Relocation Recipient: City of Kent Agreement No.: 4.9.15.003 Address: 220 Fourth Avenue South Amendment 12/12/2018 Date: Kent, WA 98032 Amendment No.: 2 AMENDMENT REQUESTED BY: AMENDMENT WRITTEN BY: Name: Matt Knox Name: Kim Harper Title: I Kent Environmental Engineering Title: I King County WLR Grant Administrator AMENDMENT EFFECTS: ❑ Change of Scope ❑ Compensation ❑ Distribution of Funds Among Tasks ❑ Terms and Conditions ® Time of Performance ❑ Results of Services Change #1 — Introductory Paragraph of Grant Agreement (as revised in Amendment 1) READS: This Agreement shall be in effect from the date of execution to December 31, 2018. TO READ: This Agreement shall be in effect from the date of execution to June 30, 2020. Change #2— Paragraph 3.5 of Grant Agreement (as revised in Amendment 1) READS: The Project shall be completed by no later than December 31, 2018. TO READ: The Project shall be completed by no later than June 30, 2020. Downey Farmstead Restoration Project Phase 1—Amendment 2 y CHANGE #3— EXHIBIT B-2: Scope of Work for Downey Farmstead Restoration Project Phase 1 — Frager Road Relocation (as revised in Amendment 1) READS: TASKS OUTLINED DESCRIPTION OF ACTIVITIES AND PRODUCTS ESTIMATED DATES PERCENT OF Task to be TOTAL BUDGET completed by Task 1: The City of Kent will hire a contractor to complete construction of the road 100% December project. Contractor will carry out the following: 2017 Road • Mobilization for construction including signage,traffic control construction . Erosion control,clear and grub 4 acres for road site project . Excavate,haul and compact 28,000 cubic yards suitable road embankment material,import additional embankment,prepare subgrade for new road,demo and remove 7,400 SY of existing road a Pave 2,200 LF of new roadway.Construct replacement 6 vehicle parking area • Seed,fertilize and mulch road shoulder drainage area City of Kent will deliver: • A copy of the fully executed contract(Contract)between the city and the selected contractor prior to any work being carried out by the contractor. • Documentation that the terms and conditions of the Contract have been carried out to the satisfaction of the city(to include,but not to be limited to,copies of continuations sheets,release of funds to contractor and other approving documents generated by the city, final acceptance of Contractor deliverables) Permits/ State all required project permits and authorizations: March 2017 permission -Clear and Grade Permit—pending from King County -Section 404 Permit—under Nationwide Permit#NWS-2013-230 -Nationwide Permit#NWS-2013-230,received 12/23/14,expires 5/18/17 -HPA permit#132795-1,received 1/30/14 -SEPA#2130459,received 12/12/13 -Water Quality Certification(Section 401)completed along with 404 permit,- -WA State Department of Natural Resources Aquatic Use Permit,pending; -King County and City of Kent Shoreline Exemption,pending; -King County Road Vacation Permit,pending Credits How,where and when this grant fund will be acknowledged: Throughout Grant funding will be acknowledged on all signage,press materials,project project brochures,project information on the City of Kent website,etc. Once grants are secured and contract is awarded,funding will be acknowledged beginning April 2016. Final report Submit a final report and the financial closeout documentation.Cannot be September later than 30 days after the end date of the project. 2018 Downey Farmstead Restoration Project Phase 1—Amendment 2 2 TO READ: TASKS OUTLINED DESCRIPTION OF ACTIVITIES AND PRODUCTS ESTIMATED DATES PERCENT OF Task to be TOTAL BUDGET completed by Task 1: The City of Kent will hire a contractor to complete construction of the road 100% June 2020 project. Contractor will carry out the following: Road . Mobilization for construction including signage,traffic control construction • Erosion control,clear and grub 4 acres for road site project . Excavate,haul and compact 28,000 cubic yards suitable road embankment material,import additional embankment,prepare subgrade for new road,demo and remove 7,400 SY of existing road • Pave 2,200 LF of new roadway.Construct replacement 6 vehicle parking area • Seed,fertilize and mulch road shoulder drainage area City of Kent will deliver: • A copy of the fully executed contract(Contract)between the city and the selected contractor prior to any work being carried out by the contractor. • Documentation that the terms and conditions of the Contract have been carried out to the satisfaction of the city(to include,but not to be limited to,copies of continuations sheets,release of funds to contractor and other approving documents generated by the city, final acceptance of Contractor deliverables) Permits/ State all required project permits and authorizations: December permission -Clear and Grade Permit—Received 5/24/18—GRDE 13-0018 2018 -Section 404 Permit—under Nationwide Permit#NWS-2013-230 -Nationwide Permit#NWS-2013-230,reauthorized 09/6/18,expires 3/18/22 -HPA permit#132795-1,received 1/30/14 -SEPA#2130459,received 12/12/13 -Water Quality Certification(Section 401)completed along with 404 permit; -WA State Department of Natural Resources Aquatic Use Permit,pending; -King County Shoreline Exemption received 2/21/17,GRDE13-0018 -King County Road Vacation Permit,not necessary until road completion. -Construction Stormwater General Permit issued 7/27/18(WAR306665) Credits How,where and when this grant fund will be acknowledged: Throughout Grant funding will be acknowledged on all signage,press materials,project project brochures,project information on the City of Kent website,etc. Once grants are secured and contract is awarded,funding will be acknowledged beginning April 2016. Final report Submit a final report and the financial closeout documentation.Cannot be June 2020 later than 30 days after the end date of the project. IN WITNESS HEREOF, THE PARTIES HERETO HAVE CAUSED THIS AMENDMENT TO BE EXECUTED AND INSTITUTED ON THE DATE WRITTEN ABOVE. King County, Washington RECIPIENT By By 1 Title DIVIsIi A DIlf'r—dor11 WLPt)) PAJI<P Title Date / 'z7• t9 i Z3 Date Downey Farmstead Restoration Project Phase 1—Amendment 2 3 REQUEST FOR MAYOR'S SIGNATURE KENT Routing Information: (ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT) Approved by Director Originator: Matt Knox Phone (Originator): 253-856-5551 Date Sent: 1/17/19 Date Required: 1/24/19 Return Signed Document to: Wendy Wakefield Contract Termination Date: 6/20/2020 VENDOR NAME: Date Finance Notified: King County Flood Control District (Only required on contracts 1/ 1 1/1 9 20 000 and over or on any Grant DATE OF COUNCIL APPROVAL: 1/15/19 Date Risk Manager Notified: (Required on Non-City Standard Contra cts/Ag reements Has this Document been Specificaliv Account Number: D2oo�4 Authorized in the Budget? 0 YES NO Brief Explanation of Document: Time Extension/ 2nd Amendment to King County Cooperative Watershed Management (CWM) Grant for Downey Farmstead Frager Rd Relocation VE LAW i l Al/Contracts Must Be Routed Through The Law Department (This area to be completed b Received: Approval of Law Dept.: Law Dept. Comments: Date Forwarded to Ma or: ,7-2. !i Shaded Areas To Be Completed By Administration Staff Received: RECEIVED Recommendations and Comments: DijjLp jo City of Kent Office of the Mayor Date Returned: v, orms ooume r sing -quest ror mayors igna ure.ocx _. ..:.... Pw155(s C!7Y OF KFNY LE X ►�c��-c Y�tv+-sue wi� Cc�v��ac�t— u nan r A L�.t 1 i , n.f-r r ., ,L.-�-- AAA REQUEST TO PW ADMIN FOR MAYOR'S SIGNATURE: Please complete all of the information below and attach a copy of your document (grant, agreement, etc...). If a field is not applicable, please indicate. Call Admin at 5500 with any questions. Type of Document: ❑ Bond Agreement ❑ Indemnity/Hold Harmless/Release Agreement ❑ Contract Agreement ❑ Interfund Loan Agreement ❑ Franchise Agreement ❑ License Agreement ® Grant-Related Agreement (Non-Real Property) ❑ Purchase and Sale Agreement ❑ Grant-Related Agreement (Real Property) ❑ Other Project: ® Blue/Motion Sheet Attached Brief Explanation of Document: Amendment #2 to KC CWM Grant for Downey Farmstead Frager Road Relocation - Time Extension. Has this been authorized in the Budget? Yes ® No ❑ N/A ❑ Project Account Number: D20074 Originator: Matt Knox Name of Agency/Vendor: King County Flood Control District Vendor Name: King County Flood Control District Contact Person: Kim Harper Complete Address: 201 S. Jackson St., Suite 600 (Including City, State, Zip Code) Seattle, WA 98104-3855 Phone: 206-477-6079 Email: Kim.Harper@kingcounty.gov Contract Execution Date: Upon Mayors Signature Contract Termination Date: June 30, 2020 Contract Amount: $106,227 Council Approval: Yes ® Date: 10/20/15 No ❑ N/A ❑ Circulate for approval: Project Manager: /f/Y /-110—/9 Chad Bieren: Initial &date Initial &date Paul Scott: I-ll-iq Tim LaPorte: l 2o�r YAitial &date Initial &date Risk Management: Initial &date Law Department Initial &date ***This cannot be sent for Mayor's signature without Law's review and approval January 10,2019