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Home My WebLink AboutFI17-389 - Amendment - Regional Animal Services of King County �.. KENT Records Management Document WAs , a.o g CONTRACT COVER SHEET If you have questions, please contact the City Clerk's Office at 253-856-5725. ❑ Blue Sheet Attached ❑ Pink Sheet Attached Vendor Name: King County (RASKC) Vendor Number (7DE): 39717 Contract Number (City Clerk): FI17-389 Category: Interloca11 Agreement Sub-Category (if applicable): Amendment Project Name: RASKC Enhanced Licensing Support Services Contract Execution Date: 04-19-2019 Termination Date: 12-31-2019 Contract Manager: Derek Matheson Department: Admin. Contract Amount: $10,000 Approval Authority: ® Director ❑ Mayor ❑ City Council Date of Notice of Contract Email Sent: Other Details: Exh. F of original contract Exhibit F Enhanced Licensing Support Services-Terms of Service (Optional) The County is prepared to offer Enhanced Licensing Support Services to the City subject to the terms and conditions described herein,between a City and the County having executed the Enhanced Licensing Support Services Agreement and Acknowledgement form("Acknowledgement"). The provisions of this Exhibit are optional Vld shall not be effective unless this Exhibit is executed by both the City and the County and both parties have entered into the underlying Animal Services Interlocal Agreement(the "Agreement"). A. 6erviee Requests,N_ bmitt 1; Requests for the County to provide Enhanced Licensing Support Services should be made by submitting the Enhanced Licensing Support Services Acknowledgment form(Attachment A to this Exhibit F) to the County between June 30 and December I of the calendar year prior to year in which such services are requested ("Service Year"). A separate Acknowledgment shall be submitted for each Service Year,unless specified otherwise in the Acknowledgement between the City and the County. The Acknowledgement form shall identify the Revenue Target(the amount of licensing revenue estimated to be gained through Enhanced Licensing Support Services) requested by the City. B. County to Determine Service Availability:The County will determine whether it has capacity to provide the requested service based on whether it has staff and other resources available,and consistent with the priorities stated in Section 7.c of the Agreement. The County may adjust the Licensing Revenue Target based on the capacity of the County to fulfill the requested service. C. S rvi es.Provided by County Cast: The County will determine the Enhanced Licensing Support Service activities it will undertake to achieve the Licensing Revenue Target. Activities may include, but are not limited to canvassing, mailings, calls to non-renewals. In completing Attachment A to confirm its ability to provide Enhanced Licensing Support Services to the City, the County shall identify the cost.for such service for the applicable Service Year or years if more than one year is requested. If the City accepts the County's proposed costs, it shall so signify by countersigning Attachment A. D. Services Provided by City: Active participation by the City is an important success factor in the overall pet licensing process. The City may, at the City's additional cost, Ducwncnt Datcd 6-28-17 58 •n, engage in the following activities to help enhance the overall effectiveness of the marketing effort: 1. Include inserts retarding animal licensing in bills or other mailings as may be allowed by law, at the City's cost. The County may provide the design for the insert and coordinate with the City to deliver the design on an agreed upon schedule. 2. Dedicate volunteer/staff hours to help follow up on pet Iicenses that are not renewed. 3. Provide representation at local ptiblic events to inform City residents about the Animal Services Program and promote pet licensing. 4. Inform City residents about the.Animal Services Program and promote pet licensing utilizing print and electronic media including the city's website,social media, community brochures and newsletter ads/articles, signal;e/posters and pet licensing applications in public areas of city buildings and parks. 5. Appoint a representative to serve on the Joint City-County Collaboration Committee marketing subcommittee; this representative shall attend the quarterly meetings of the subcommittee and help shape and apply within the City the joint advertising strategies developed by consensus of the subcommittee. E. Selectioic cif licensing_Keyenue_TAget�it"I'}and Painent:for_tinhanced lrcgnsing ,tteyenue Support: 1. For all Contacting Cities: The City will identify a proposed Licensing Revenue Target(RT)in Attachment A. The County may propose an alternate Revenue Target. If the Parties agree upon a Licensing Revenue Target, the County shall identify its annual cost to provide service designed to achieve the target. County cannot verify and does not guarantee a precise level of Licensing Revenues to be received by the City as a result of these services. At Reconciliation, the City shall be charged for Enhanced Licensing Support Services an amount not to exceed the cost specified and agreed to in Attachment A(the "Licensing Revenue Charge"), regardless of the amount of Licensing Revenue received by the City during the Service Year (see Exhibit D of the Agreement for a dditional detail). P. Other Terms and Conditions: 1. Before January 31 of the Service Year,for each City contracting for Enhanced Licensing Support Services, the County shall submit an Enhanced Licensing Support Services Marketing Plan for the upcoming season. The Marketing Plan Document Datui 6r28-17 59 shall generally identify the various activities, scope, and scheduling to be performed. The City and County shall mutually agree on the Marketing Plan, 2. Each Party will provide the other with a periodic report of the services performed during the Service Year. 3. Either Party may terminate this Contract with or without cause by providing not less than a two(2)week advance written notice to the other Party; provided that all County costs incurred to the point of termination remain chargeable to the City as otherwise provided. 4. All terms of the Agreement,except as expressly stated otherwise herein, shalt apply to this Contract, and Capitalized Terms not defined herein have the meanings as set forth in the Agreement. G. Execution of Enhanced Licensing,Suvvort Services Agreement and Acknowledgment Form Unless otherwise amended in writing, the Terms of Service noted above, if agreed, shall be documented and acknowledged by the City and County by mutually executing the Enhanced Licensing Support Services Agreement and Acknowledgment form (Exhibit F, Attachment A) Exhibit F: Attachment A ENHANCED LICENSING SUPPORT SERVICES AGREEMENT and ACKNOWLEDGEMENT FORM Final terms subject to adjustment by County and agreement by City confirmed in writing,executed and appended to the Enhanced Licensing Support Services Terms of Service --Exhibit F of the Animal Services Interlocal Agreenrent for 2018 Through 2022("the Agreement")dated effective as of July 1,2017.) 1. City_ C.i Ky+_ _ Date of Request: — q a O► 2. Enhanced Licensing Support Services for Service Year: (30 Iq 3. l 1censing Revenue Target(the amount by which the City seeks to increase its revenues in the Service Year): $_L ..L-XD0 4. Contact person who will coordinate City responsibilities associated with delivery of. fl.nhanced Licensing Support Services: Naine: rJ:)Cir-A_ �JeAI S Title: C.r?rvNrnLLA t Ca—+Dos f V\ U-)6frr— Phone: .J,c. 5r7 ('y E1naiL -DMe +5 @ KZ^4 V Nutimwt Dated 6-26-17 60 To be completed by King County: The County agrees to provide the City Enhanced Licensing Support Services in Service I"1i Ycaro�?intended to 1,enC att $.�S,. the "Licensing Revenue Target")in additional Licensing Revenue for a total Service Year cost of$�C?,0CP , some or all of which cost may be charged to the City in calculating the Enhanced Licensing Support Services Charge, as further described in the Enhanced Licensing Support Services—"Terms of Service and Exhibit D of the Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Contract for Enhanced Licensing Support Services to be executed, per the terms as specified in the Enhanced Licensing Support Services—Terms of Service, effective as of this day of_ , 20_. King C unty City of �r By: s-,e#u Qou o k By: re k Mai sin, Cki e- Af Date:. Date: Doomytem Dated 6-28-17 61