The URL can be used to link to this page

Home My WebLink AboutIT18-136 - Supplement - RedCloud Consulting, Inc. - BSA TPM Support Phase VII - 01/01/2019 K,E,.NT Records Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: RedCloud Consulting, Inc. 1718477 Vendor Number (JDE): Contract Number (City Clerk): IT 1`6 -1 bU Category: -Contract Agreement Sub-Category (if applicable): None Project Name: Consultant Services (Business Analyst-Technical Writer) 01/01/19 03/31/19 Contract Execution Date: Termination Date: Contract Manager: James Endicott Department: IT Contract Amount: $46,360 Budgeted: ❑✓ Grant? Part of NEW Budget: ❑ Local: ❑ State: ❑ Federal: ❑ Related to a New Position: ❑ Anything preventing public disclosure? ❑ Basis for Selection of Contractor? Other Approval Authority: ❑ Director ❑✓ Mayor ❑ City Council Other Details: Ties with IT18-136-006 SOW 7 Statement of Work ("SOW") Addresses and contacts for notices "Client" "Supplier" Client Name: City of Kent Company Name: RedCloud Consulting, Inc. Primary Contact:James Endicott Primary Contact: Paul Malhi Address: 220 Fourth Avenue South, Kent, WA Address: 11000 NE 33rd PL, Suite 100, Bellevue, 98032 WA 98004 Phone number: 253.856.5235 Phone number: 425.305.4121 Fax number: 253.856.6200 Fax number: 425.305.4122 Email (if applicable): JEndicott@kentwa.gov Email: paul.malhi@redcloudconsulting.com Secondary Contact: Secondary Contact: Lynnette Smith—Ismith@kentwa.gov finance@ redcloudconsulting.com SOW Effective Date: 01/01/2019 SOW Expiration Date: 03/31/2019 Agreed and accepted Client Supplier Client Signature: Supplier Signature: DocuSigned by: � �ne� 5046COE1A60F403_. Client) Name: Supplier Name: Brett Clifton Client Title: Supplier Title: Managing Partner MWAY— Client Date: Supplier Date: 1/17/2019 i1 tC) ®This SOW, executed in accordance with the terms of that certain Master Supplier Services Agreement or other applicable master agreement (the "Agreement") dated March 7, 2018 between Client and Supplier is entered into by the parties and effective as of the SOW Effective Date above. SOW(Short Form)(August 2015) OR This SOW pursuant to the Client Purchase Order Terms and Conditions is entered into by the parties and effective as of the SOW Effective Date above. 1. Description of Services Pursuant to and in conformance with any standards,guidelines and/or specifications which may be provided by Client to Supplier from time to time,Supplier will perform or deliver to Client under the Agreement as a work made for hire (collectively,the "Services"). The RedCloud resource(s)will provide business consulting services and Technical Writing support. Key scope and deliverables described below. Background: The City of Kent's IT department requires a Project Management/Technical Writer resource to document existing and new Policies. Exact deliverables are to be identified and completed during the engagement and therefore this SOW is for time and materials. Assumptions: The following assumptions are the basis of the quotation. If they do not hold, additional time and costs may be incurred. • If additional hours above quoted monthly hours are required,the client and supplier account manager will need to determine an adjustment to scope,timeline, resources, and fees as appropriate to compensate supplier for the hours worked. • Client will meet with supplier consultant and/or account manager in order to appropriately prioritize and track progress. • Supplier may require additional stakeholder input for content and accuracy as necessary • Permanent seating at the client site is not required. Supplier consultant does not need to work from client offices on a daily basis. They will be on campus for collaboration and meetings as needed but can work remotely to serve the needs of the engagement. • Supplier may be unavailable for all Client-observed holidays unless previously agreed upon with the client • Client may choose to adjust the priority and order of the below deliverables and completion dates. • Client will provide necessary software and licenses for supplier's consultant to be able to complete the work. This would include Windows and Office software. All Services shall be treated as Confidential Information unless otherwise designated by Client. 2. Deliverables/Delivery Schedule a) Supplier must complete and deliver all Services to Client on or before 03/31/2019. The milestone delivery schedule for the Services, if applicable, shall be as follows: SOW(Short Form)(August 2015) -2- Milestone##f Brief Description of Services to be completed by Due on or before Supplier and delivered to Client 1 • Deliver Tech Writing support per scope above 03/31/2019 through March 31, 2019 b) Supplier may begin Service delivery only on the later of: (a) the SOW Effective Date or (b) when Supplier receives the applicable Purchase Order from Client. 3. Payment 3.1 Services Fees Client will pay Supplier the following amounts as full and final payment for the Services. Client will only make payment for Services that Supplier has completed and delivered to client, and that Client has accepted: ❑ Flat fee of$[insert amount] US. OR ® Time and materials. The below monthly NTE totals are derived from an hourly model (at $95/hr). Monthly invoices from RedCloud shall be based on actual hours worked, not to exceed the monthly totals in the below table. Services requested by Client above and beyond the fee schedule below must be in writing. Milestone # Not to Exceed Payment Amount Delivery/Payment Date 1 $46,360 End of each month Sub-Total $46,360 Travel Expenses (if any— $0 see Section 3.2, below) Total $46,360 3.2 Expenses: (choose one of the below) ❑ As reflected in Section 3.1, above, Client will reimburse Supplier up to $[insert amount] US for the actual travel expenses that Supplier incurs while performing the Services. The travel expenses must be pre-approved by Client and comply with the Client travel policy.The travel expenses must also be reasonable and related to the Services. Supplier must submit appropriate documentation evidencing the expenses to be reimbursed. OR ® Supplier will be solely responsible for all expenses it incurs while performing the Services,unless Client otherwise consents in writing. [Remainder of this page is intentionally left blank.] SOW(Short Form)(August 2015) -3- 2 � f f \ C) \ / \ 0 $ \ E x 2 CD £ � \ E . c oo Q e 0 � � �_ CD ` k 2 � = 6m # n w �04 a) � � / / ƒ CY) �2 Mn / @ 0 < G J / e m � / ± D k Z � R ƒ E 0 0 0 / f / 0 � \ E � o LM \ \ k § / 0 N / 2 / a) ■ \ e\ g w @ £ E o U) G ƒ + 5 = r = ' CIO, o / * _� / C E M @ \ 9 § \ i \ ® k a. 0 : -C \ _ / 2 \ 6 6 ® \ k o _3 _ 0 y o / / / V / \ a e a) f / / . 0 E / / o ƒ C/) C _ o \ _ ± 2 \ 70 / § D j 2 E E O _0 ( § 0 � /� � ( / / 0 0 7 # ' z; 2 = Y a U ��\ / � E � / / CO _ .§ o — R o G 2 �QEa) Ucc 2 cn oE � km / N � $ 0 ■ o / / � / C) k Rot U) a m2 _ « P&�° M SCANNED RedCloud Consulting Inc FEB 0 12019 INVOICE 11000 NE 331 PL, Suite 100 'FTNANCF_ A!A Bellevue,WA 98004 INVOICE# Phone 425.305.4121 CoK144113-1907 flnance@redcloudconsuiting.com DATE: JANUARY 31,2019 TO: City of Kent PO# 144113 account>payaolefo kentwa.gov clo:Accounts Payable 220 411 Avenue South Kent,WA 98032 (425)856-5230 DESCRIPTION HOURS RATE AMOUNT I Hours worked by RedCloud for client deliverables 111/2019— 145 $95,00 $13,775.00 1/3112 01 9(PO# 144113) i TOTAL $13,775.00 For your convenience you may send your remittance through Columbia Bank.ABA Routing No. 125108272,Account No. 7000960562. Make all checks payable to:"RedCloud Consulting Inc Payment Terms: Subject to the existing contractual agreement. Thank you for your business! I RedCloud Consulting Inc MAR 15 20» INVOICE 11000 NE 33f°PL,Suite 100 Bellevue,WA 98004 �. 1 yN NCE ` — INVOICE# Phone 425.305.4121 CoK144113-1908 finance@redcloudconsulting.com DATE: FEBRUARY 28,2019 TO: City of Kent PO#144113 Q t3 accountslayable@ kentwa.4ov c/o:Accounts Payable 220 411 Avenue South Kent,WA 98032 (425)856-5230 DESCRIPTION HOURS RATE AMOUNT Hours worked by RedCloud for client deliverables 2/1/2019— 129.5 $95.00 $12,302.50 2/28/2019(PO#144113) JI "A TOTAL $12,302.50 For your convenience you may send your remittance through Columbia Bank, ABA Routing No. 125108272,Account No. 7000960562, Make all checks payable to: "RedCloud Consulting Inc Payment Terms: Subject to the existing contractual agreement. Thank you for your business! 1 APR 15 2019 RedCloud Consulting Inc INVOICE { r; 11000 NE 33rd PL, Suite 100 ' FI ANCF-A , Bellevue,WA 98004 INVOICE# Phone 425.305.4121 CoK144113-1909 finance@redcloudconsulting.com DATE: MARCH 29,2019 TO: R: City of Kent PO#144113nWD , account5payabte6kentwa.gov c/o:Accounts Payable 220 4"Avenue South Kent,WA 98032 (425) W-5230 DESCRIPTION HOURS RATE AMOUNT Hours worked by RedCtoud for client deliverables 31112019- 142 $95.00 $13,490.00 313112019(PO#144113) DATE: DATE: TOTAL $13,490,00 For your convenience you may send your remittance through Columbia Bank,ABA Routing No. 125108272,Account No. 7000960562. Make all checks payable to:"RedCtoud Consulting Inc Payment Terms:Subject to the existing contractual agreement. Thank you for your,business! REQUEST FOR MAYOR'S SIGNATURE KENT Purchase Order Only - Print on Yellow Paper Please Fill in All Applicable Boxes ALL REQUESTS ARE ROUTED DIRECTLY TO THE MAYOR AND RETURNED TO THE ORIGINATING DEP MENT DO NOT ROUTE TO CLERK'S OFFICE Approved by Di or Originator:James Endicott Phone (Originator): x4620 Date Sent: 01/29/19 Date Required: 02/04/19 Return Signed Document to: Lynnette Smith Contract Termination Date: 03/31/19 VENDOR NAME: Date Finance Notified: (Only required on contracts 07/17/18 Red Cloud Consulting 10 000 and over or on any Grant DATE OF COUNCIL APPROVAL: N/A Date Risk Manager Notified: N/A Specifically Authorized in Budget? E)YES C) NO Account Number: 52001740.64190.1800 Brief Explanation of Document: Please sign Statement of Work (SOW) for delivering Tech Writing support and providing business consulting services. Budget approved in IT's O&M Budget. Term: 01/01/19-03/31/19 Total: $46,360 Shaded Areas to Be Completed By Administration Staff Received: Recommendations and Comments: Disposition: G --� / Date Returned: P\Oivil\Forms\Document Processing\Request for Mayor's Signature Purchase Order.docx