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Home My WebLink AboutCAG2019-131 - Original - Puget Sound Energy - Upper Mill Creek Dam Electrical Services - 02/28/2019 �••� KEiVT Records Management Document CONTRACT COVER SHEET This is to be completed by the Contract Manager prior to submission to the City Clerk's Office. All portions are to be completed. If you have questions, please contact the City Clerk's Office at 253-856-5725. Vendor Name: Puget Sound Energy Vendor Number (7DE): 37086 Contract Number (City Clerk): Category: -Contract Agreement Sub-Category (if applicable): None Project Name: PSE Electrical Facilities Contract - Upper Mill Creek Dam Contract Execution Date: 12/28/19 Termination Date: 12/31/19 Contract Manager: Stephen Lincoln Department: PW: Engineering Contract Amount: 59,983.85 Budgeted: ✓❑ Grant? Part of NEW Budget: Local: ❑ State: ❑ Federal: Related to a New Position: Basis for Selection of Contractor? Other Approval Authority: Director 7 Mayor ❑ City Council Other Details: This is a Commercial Electric Facilities Contract to revise the location of the electrical service (PSE) for the Upper Mill Creek Sewer Lift Station to accommodatE construction of the Upper Mill Creek Dam Improvements. 8.L KEN T DATE: February 19, 2019 TO: Kent City Council SUBJECT: Contract with Puget Sound Energy for Electrical Services for the Upper Mill Creek Dam - Authorize MOTION: Authorize the Mayor to sign a Commercial Electric Facilities Contract with Puget Sound Energy for electrical service for the Upper Mill Creek dam for $59,983.85, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The Upper Mill Creek Dam project construction will begin in 2019. This critical flood protection project will reduce flood risk to downstream areas, including areas in the Kent Valley along Mill Creek. The project will raise the height of the dam by 5.5-feet and will provide an additional 50-acre feet of flood storage. To construct the project, it is necessary for Puget Sound Energy to install a new electrical service connection to serve City facilities located at the Upper Mill Creek dam. The project includes a larger stormwater outfall culvert which crosses 104th Avenue South and will be in conflict with Puget Sound Energy's existing electrical service lines which run underground along 104th Avenue South. To ensure City facilities continue to have electrical service during construction, the City has requested Puget Sound Energy to provide a new service connection. This new electrical service connection will run underground along 104th Avenue South and will not be impacted by construction of the project. Puget Sound Energy has estimated the cost of this electrical work to be $59,983.85. This work will include trenching, conduit, cable pulling, reconnection of electrical power service, trench backfill and pavement restoration. BUDGET IMPACT: This cost is included in the project budget. SUPPORTS STRATEGIC PLAN GOAL: Thriving City RECOMMENDED BY: Adam Long ATTACHMENTS: 1. Puget Sound Energy Electrical Service for Upper Mill Creek Dam (PDF) Packet Pg. 197 PUGET re IAL ELECTRIC FACILITIES CONTRACT [1�211212018 SOUND COMMERCIAL ENERGY Contract Is subject to revision after go days CUSTOMER(OWNER) t:40WhiER NAME(!E APPltCA6l.E} City of Kent SERVICE ADDRESS - � •---- ,. 26835 104th Ave SE CI Ty sTAre zrP Kent BILLING AODRESS — __ WA 98030 s-ATE 220 4th Ave S Kent WA ZIP WA ^�98032 PHOOE EMAlL. �. --� _ 253-856-5552 PSE woRrroRDER Na. _ ; Mayor@KentWA gov 101115456 Summary of Charges: Brief Description of Work: _ -Install new conduit and underground wire from a different pole to feed existing transformer. Remove Construction Costs: $ existing underground that is currently feeding Transformation Charges: transformer($20,964.64) Less Applicable Margin Allowance: $� -Potelco Final Bid Package(trenching) 5uh-Total(Potertlai Re€undabie Col $ Permitting Fees*; $$ 1,211.89 Relocation/Removal of Existing Facilities: $$ 19,666.75 — -- —Brief Description of Other Costs: -- Other Non-Refundable Construction Charges; $$ 39,019.21 ' Non-refundable charges due to reroute underground gut-To ai Non Refund�bl `o e}: $$ 5g, 983,85 primary/service prior to construction. $1,297.89-Permitting $1,251.50-Removal l Total Amount.to be a4led Under This Contract: $$ 59,983.85 $18,415,25-Relocation/Installation $20,964,64-TOTAL NON-REFUNDABLE COST ii Customer Initials $39,019.21 Potelco final bid trenching 9 price If the above Permitting Fees are associated with service work only, those costs will be billed with the applicable service charges below after the service is energized. ECON R SERVICE CHARGE PERMANENT A D TEMPORARY ARE N 'T INC In the table b L DES NTH SUMMARY F CHARG V ES ASOE performed.Base Costs, Any applicable Secondary Service Type charges listed below will be billed after your service line installation,based on the actual work below, include Schedule 87 tax and are current costs effective 11/l/2018, These charges also do not include permitting fees,trenching and other excavation related work that is your responsibility.The Secondary Service Type charges from the list below that apply to your project will be Invoiced on a second bill. i Secondary Service Type(48R V4ltape , Flo„i _ — I __.__�SI___n�le..wire run to handhole or transformer �- �------ base Cyst. - $552 00 I Each adt.+itional run of wire er circuits�y ` "' '��__ Eac_.h__a.d dit_i onaNl aIurlrply b rea tep nfdo r 1a'rd„t driipti odnuael teon cutnsetoemrine r re�cuirem fits $127.00 Customer "Initi als: 37L00 pefr _. Iry Underground Temporary Service Charc,�e_.` Overhead Temporary Service Charge -___ _ __ . $260 Oe_ u _ Overhea d Permanent Service Charge By signing this contract you are authorizing PSE to continue with all the needed elements to complete your project. Upon receipt of a signed contract, PSE will bill you for the amount indicated on the"Total Amount to Be Billed Under This Contract"line. The bill will sent to the billing address listed on this contract. PSE requires payment of these line extension charges prior to scheduling construction. Payments can be made via pse.com(fees may apply), b Station, Delaying payment may result In a construction delay for your project. Customer requested changesil in the scope of the project may result In additional charges, and/or delays to your project, Signature: amen f�iQ Ord -"- Title; Dat •2�za/ TERMS AND CONDITIONS PROJECT INFORMATION 1. The PSE drawing shows the proposed scope of your project including the location of permanent, above ground electrical facilities required to provide electrical service to your project. Fault current information for transformers associated with your project is noted on the work sketch drawing. Please review this drawing as soon as possible to ensure there are no unforeseen conflicts between PSE's design and your project. If you determine there are conflicts or if you identify a discrepancy while reviewing the drawing for your project, please contact me at the number below, This Is attached as Exhibit A. 2. Additional construction-related information and information on metering and service entrance requirements areprovided in PSE's Electric Service handbook for commercial projects. If you would like a copy of the handbook please contact me at the number below. It Is your responsibility to provide your project manager, site superintendent, and/or subcontractors with any relevant information from this correspondence that apply to their work in support of your project. 3. The Excavation Requirements &Final Grade Certification must be signed by the project owner or designee and returned to me along with a signed copy of this contract. This is attached as Exhibit B. 4.Transformers have been sized for diversified commercial loads only,and shall not be used for high load factor (continuous)temporary power uses, such as electric heaters for dry-out. Fault currents for non-residential transformers in your project are noted on the attached PSE design drawing, Please notify the PSE representative listed on this contract immediately if you believe there are conflicts between this design and your project. it is your responsibility to provide your project manager, site superintendent, and subcontractors with any information fruul this cunespundence and It's attachments that apply to their work. 5. The requirements for trenching by customers on public right-of-ways and/or on Puget Sound Energy easements must be signed by the project owner or designee and returned along with a signed copy of this contract.This is attached as Exhibit C. POTENTIAL REFUNDS Margin Allowance: ' If PSE has not provided a Margin Allowance or if your Margin Allowance exceeds$75,000, PSE agrees to calculate and refund the Margin Allowance, subject to Schedule 85, up to two (2)years after the line extension is energized. Customers are responsible for making the refund request DIM Refund: Other refunds associated with the line extension charge may be available if additional permanent service hook-ups are made to your line extension.These service hook-ups must be made within five(5)years of the date on which your project is initially energized Customers are responsible for making all refund requests.A refund may be requested one (1)time within six(6)years of the date on which your line extension is initially energized. It is the customer's responsibility to make the refund request.Your refund request should be directed to PSE's Customer Accounting Coordinators at Schedule85refundrequests r@pse.com. RATE SCHEDULE 85 All terms and conditions, costs, and refunds are in accordance with PSE's Rate Schedule 85, and any discrepancies between this contract and the Rate Schedule will be resolved in favor of.the Rate Schedule. Rate Schedule 85 contains more detailed Information covering costs, refunds, rights, and obligations than is reflected in this contract.The entirety of Rate Schedule 85 can be viewed at PSE's website www,pse.com. This cost Information is valid for 90 days from the date of this contract. Should we receive your contract after this period, the costs will be subject to changes. The amount noted on this contract is an estimated cost; however PSE's Schedule 85 line extension tariff requires customers to pay the actual cost of construction. PSE will determine the actual cost of the job once construction is complete. if the actual cost of the job is more than 10%above or below the estimated cost, an additional billing or refund will result to account for the difference. 101115456� I b € Y{( Ail gg 'qQ' j P �? F Iii I ��P ! { P5 jic; )v JIM GX , ;'i4Yt;K tGx .•3 SA + Z iLUI X a ..... jJ" ;- V b8t. _t4 i t �? � N 9 x 1 y LIJ Fz U) a Y NX W a ; a 0 I 1 r E 01 N hillAI HI IR D ui e.•z:e.�'.w w...7 w.x�xsoi w:pan.a..ou+w,a w...,n.. . wu•:-m�� >n..s,,�a�y....�smarna:swx.—wEaw.•.0 e..�„,: 1 01115456 e Fi 7i({ t � I � � - II Jpypg t 5 1 �E ��y ado i wa gg d Y pp ;q ..wig w 666 IIIIII �� a xx N , , r kX . , F ' _.w f M • e i; F z PUGET SOUND ENERGY ' PSE ELECTRICAL FACILITIES EXCAVATION REQUIREMENTS AND FINAL GRADE CERTIFICATION PURPOSE This document is an agreement between Puget Sound Energy (PSE) and the Owner/Developer (Developer) who is Providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating rights. If PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall be I the Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction. EXCAVATION REQUIREMENTS The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical facilities as a condition of receiving electrical service for your project. if you need additional information, please call the PSE contact Person listed below. f 1• Developer is responsible for acquiring utility locates by calling One-Cali, 1-800-424-5555 at least 48 hours (two full working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative Code and Safety Standards. 2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation. 3. The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, trench depth of 48 inches. The electric service trench shall be excavated to provide a minimum of 24 Inches of facility Coverage, to a maximum trench depth of 36 inches A 12 inch horizontal separation Is required between PSE electrical facilities and other utilities within a joint trench. 4. All back fill must be free of sharp objects and construction debris. Developer shall provide and Install sand bedding and shading for electrical facility protection as directed by PSE's contact person. Developer is responsible for any damages caused by improper backflll or compaction, 5, Developer agrees to maintain a minimum of 2 feet of horizontal clearance between PSE conduit, pipe or conductors and j ! any foundation on Developer's property. 6. The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid level bottom with a 6 Inch deep layer of crushed rock bedding. 7. Developer shall provide the excavation for PSE electrical facilities within the designed location. i and provide final grade, property lines, and utility easements prior to installation of PSE's electrical facilities,rshall identify 8. Developer will be financially liable for the relocation of PSE's facilities which are inadequately the area where PSE has adequate operating rights, improperlyandaccess covered, located outside resulting from dig-ins due to changes or variations in graethaa e dadenaftberr thhe in tallllation of P s facilities,ari damages i I FINAL GRADE CERTIFICATION BY my signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I as full responsibility for my excavation work and the resulting location of these facilities. I also harmless Puget Sound Energy from all liability arising out of, or in connection with my work, including but not limited to ail i claims, losses, damages; and expenses, including reasonable attorney's fees, which result from my failure to excavate within easement areas or rights-of-way, or from digging without adequate rights on adjoining properties. Service Address,, EAL a 3 0. Work Order Number: Signature; ` ame: eL Title; zaoe aen s �� D� Date: —...,-. I PUGET ' SOUND ENERGY REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT-OF-WAYS AND/OR ON PUGET SOUND ENERGY, INC.EASEMENTS The following outlines most local governmental guidelines and company standards for trenching on a public right-of-way or Puget Sound Energy, Inc. (PSE)easement.Any trenching performed by the customer,or their contractor, under a PSE permit or easement must comply with these requirements. 1, All trench construction must be performed by a Washington State licensed and bonded contractor. 2. Trench excavation, backfill, restoration, and facility placement must be coordinated with a PSE designated representative, and receive on-site approval by that representative, and local jurisdiction. 3. Right-of-way easement trenching and backfill must be performed during normal business hours, Monday through Friday. Same day excavation and backfill is required for all trenching. Job start notification to the local jurisdiction is the responsibility of Potelco, Inc. Customer shall notify Potelco Project Manager three working days prior to trenching. Penalties for failure to comply with this requirement will be borne by the customer. 4. If the job scope requires excavation beyond a single day, fencing and barricading must be installed around utility facilities exposed above the trench, if allowed, must be in accordance with local regulatory requirements. 5. PSE, all participating utilities, and One-Call Locate, must be notified a minimum of 72 hours in advance of the date and time for right-of-way trenching and facility placement. The One-Call Locate number is 1-800-424-5555. State law requires locating service notification. 6. Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils,and debris shall be removed off-site each day, in accordance with local regulatory requirements.All erosion control requirements in accordance with local regulatory requirements are the responsibility of the customer. 7, Material excavated from the shoulder of the right-of-way shall be properly disposed, and replaced with select backfill material in accordance with local regulatory requirements. 8. Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction testing, the cost of said testing is the responsibility of the customer. 9. All permit requirements, traffic control plans,traffic control and flagging shall meet local regulatory specifications and satisfaction. 10, In the event of failure to abide by the above requirements, PSE reserves the right, at its sole discretion,to assume trenching. In the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and joint construction requirements. The customer is responsible for all trenching costs, and will reimburse the company for costs should PSE perform the trenching. Customer Initials: 11. The customer agrees to indemnify, defend and hold harmless PSE from all liability (including reasonable attorneys'fees)arising out of, or in connection with, the above mentioned trenching activities. Customer Initials R I AGREE TO ADHERE TO THE ABOVE CONDITIONS Service Address:26835 104th Ave SE Kent 98030 - —. Work Order Number:101115456 Signature: L e fpQ 1 Title: _ /t1A oe Date: 2�/