HomeMy WebLinkAboutCAG2019-105 - Original - Puget Sound Energy - Electrical Service for Upper Mill Creek Dam - 02/28/2019 'NT
Records Management Document
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
tothe City Clerk's Office. All portions are to, be completed.
if you have questions, please contact the City Clerk's Office at 253-856-5725.
Vendor Name: Puget Sound Energy
Vendor Number (JDE):
Contract Number (City Clerk): cal Iq- loq
Category: Contract Agreement
Sub-Category (if applicable): None
Project Name: Upper Mill Creek Dam
Contract Execution Date: Mayor's signaturE Termination Date:
Contract Manager: Steve Lincoln Department: PW: Engineering
Contract Amount: $591983.85
Budgeted: Fv-(] Grant? State: F-I Federal:
Part of NEW Budget: F-I r-I Local: F-I
Related to a New Position:
Basis for Selection of Contractor? Other
Mayor 1-1
Approval Authority: F1 Director City Council
Other Details: Contract for electrical services for the Upper Mill Creek Dam project.
PUGET [12112�12:01
' SOUND COMMERCIAL, ELECTRIC FACILITIES CONTRACT s
ENERGY Contract Is subject to
revision after 90 days
CUSTOMER(OWNER;NAME CO-OWNER NAME(IF APPLICABLE)
City of Kent _..
L253-856-5552
DRESS ..�_-�' —°-------
4th Ave SE clTv sIATE zip
KentWA 98030
RESS _.,. CITYSTATE lap
ve S KentWA 98032
EMAIL PSE WORKORDER NO.__552 CITY
loll 456
Summary of Charges: _ Brief Description of Work:
-Install new conduit and underground wire from a
different pole to feed existing transformer. Remove
Construction Costs: $ existing underground that Is currently feeding
Transformation Charges: $ transformer($20,964.64)
Less Applicable Margin Allowance: $ Potelco Final Bid (trenching)Package 9 ( g)$39,019.21
�''b-Total{Potential �fundabie CoSts� $
Permitting Fees*: $$ 1,297.89
Relocation/Removal of Existing Facilities: $$ 19,666.75 - -- ---~ ---- — _
Brief Description of Other Costs:
Other Non-Refundable Construction Charges; $$ 39,019.21
Non-refundable charges due to reroute underground
Sub Tata!Non R r„.,a ti $$ 51 83.85 primary/service prior to construction.
$1,297.89-Permitting
$1,251.50-Removal P
Tota!Amount to be Billed Under This Contract, _$$ 59M3.85 $18,415.25-Relocation/Installation
$20,964.64-TOTAL NON-REFUNDABLE COST
Customer Initials $39,019.21 Potelco final bid trenching-�-•-�-_ .. 9 Price
*if the above Permitting Fees are associated with service work only, those costs will be billed with the applicable service
charges below after the service is energized.
SECQNQARY SERVICE CHARGES PERMA ENTA D TEMPORARY ARE N T fNCL DE N THE SU MARY F CHA GES ABOVE
Any applicable Secondary Service Type charges listed below will be billed after your service line Installation;based on the actual work
performed.Base Costs,in the table below, include Schedule 87 tax and are current costs effective 11/1/2018. These charges also do not
include permitting fees,trenching and other excavation related work that is your responsibility.The Secondary Service Type charges from the
list below that apply to your project will be Invoiced on a second bill.
_� iiecandary Servlcp Tvog C480 Voltage rar 8eloyvt e
Singia wire run to handhole or transformer $552 00
--------------------
Each additional run of wire(per circuits _.
Each additional trip beyond 1 trip due to customer re uirements $127.00 - Customer Initials:
Nourl rake for additional en rneerin i 78.00 per tri
Unde und Te
rgrom�ararY Service Charge tl - ----
Overhead Temporary Servic_ e C par e
260.00
_._ ..--- Overhead Permanent Service Charoe
_._ 1,038.57
By signing this contract you are authorizing PSE to continue with all the needed elements to complete your project. Upon
receipt of a signed contract, PSE will bill you for the amount indicated on the"Total Amount to Be Billed Under This
Contract'line. The bill will sent to the billing address listed on this contract. PSE requires payment of these line extension
charges prior to scheduling caesult9n. Payments can be made via pse.com(fees may apply), by mall, or at a PSE Pay
ructi
Station. Delaying payment mayy result in a construction delay for your project. Customer requested changes in the scope
of the project may result in addition I charges, and/or delays to your project,
R
Signature; l ame. �/ � �
Title;
_.._.__..-. �re- Date: 2/T�d'/�
b� I
TERMS AND CONDITIONS
PROJECT INFORMATION
1. The PSE drawing shows the proposed scope of your project including the location of permanent, above ground
electrical facilities required to provide electrical service to your project. Fault current information for transformers
associated with your project is noted on the work sketch drawing. Please review this drawing as soon as possible
to ensure there are no unforeseen conflicts between PSE's design and your project. if you determine there are
conflicts or if you identify a discrepancy while reviewing the drawing for your project, please contact me at the
number below. This Is attached as Exhibit A.
2. Additional construction-related information and information on metering and service entrance requirements
areprovided in PSE's Electric Service handbook for commercial projects. If you would like a copy of the
handbook please contact me at the number below. It Is your responsibility to provide your project manager, site
superintendent, and/or subcontractors with any relevant information from this correspondence that apply to their
work in support of your project.
3. The Excavation Requirements&Final Grade Certification must be signed by the project owner or designee and
returned to me along with a signed copy of this contract. This is attached as Exhibit B.
4.Transformers have been sized for diversified commercial loads only,and shall not be used for high load factor
(continuous)temporary power uses, such as electric heaters for dry-out, Fault currents for non-residential
transformers in your project are noted on the attached PSE design drawing, Please notify the PSE representative
listed on this contract immediately if you believe there are conflicts between this design and your project. It is
your responsibility to provide your project manager,site superintendent, and subcontractors with any information
frurn this cundspuridence and It's attachments that apply to their work.
5.The requirements for trenching by customers on public right-of-ways and/or on Puget Sound Energy easements
must be signed by the project owner or designee and returned along with a signed copy of this contract.This is
attached as Exhibit C.
POTENTIAL REFUNDS
Margin Allowance:
If PSE has not provided a Margin Allowance or if your Margin Allowance exceeds$75,000, PSE agrees to calculate
and refund the Margin Allowance,subject to Schedule 85, up to two (2)years after the line extension is energized.
Customers are responsible for making the refund request.
DIM Refund:
Other refunds associated with the line extension charge may be available if additional permanent service hook-ups
are made to your line extension.These service hook-ups must be made within five(5)years of the date on which
your project is initially energized Customers are responsible for making all refund requests.A refund may be
requested one(1)time within six(6)years of the date on which your line extension is initially energized. It is the
customer's responsibility to make the refund request.Your refund request should be directed to PSE's Customer
Accounting Coordinators at Schedule85refundrequests@pse.com.
RATE SCHEDULE 85
All terms and conditions, costs, and refunds are in accordance with PSE's Rate Schedule 85, and any
discrepancies between this contract and the Rate Schedule will be resolved in favor of.the Rate Schedule, Rate
Schedule 85 contains more detailed Information covering costs, refunds, rights, and obligations than Is reflected in
this contract.The entirety of Rate Schedule 85 can be viewed at PSE's website www.pse.com.
This cost information is valid for 90 days from the date of this contract. Should we receive your contract after this
period, the costs will be subject to changes.
The amount noted on this contract is an estimated cost; however PSE's Schedule 85 line extension tariff requires
customers to pay the actual cost of construction. PSE will determine the actual cost of the job once construction is
complete. If the actual cost of the job is more than 10%above or below the estimated cost, an additional billing or
refund will result to account for the difference.
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' SOUND l
ENERGY
PSE ELECTRICAL FACILITIES
EXCAVATION REQUIREMENTS AND FINAL GRADE CERTIFICATION ,
j PURPOSE
This document is an agreement between Puget Sound Energy (PSE) and the Owner/Developer (Developer) who is
Providing excavation for the installation of PSE's facilities. This document does not provide an easement for operating
rights. if PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall be
the Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction.
EXCAVATION REQUIREMENTS
The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical facilities as a
condition of receiving electrical service for your project. If you need additional information, please call the PSE contact
person listed below.
1. Developer is responsible for acquiring utility locates by calling One-Cali, 1-800-424-5555 at least 48 hours o full
working week days) prior to digging. The excavation must meet the requirements of the Washington Administrative
ggg•
Code and Safety Standards,
2. Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation,
3. The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximum
trench depth of 48 inches. The electric service trench shall be excavated to provide a minimum of 24 inches of facility
coverage, to a maximum trench depth of 36 inches A 12 inch horizontal separation Is required between PSE electrical
1 facilities and other utilities within a joint trench.
3
4. All back fill must be free of sharp objects and construction debris. Developer shall provide and install sand bedding and
shading for electrical facility protection as directed by PSE's contact person. Developer Is responsible for any damages
# caused by improper backfill or compaction.
5. Developer agrees to maintain a minimum of 2 feet of horizontal clearance between PSE conduit, pipe or conductors
any foundation on Developer's property. and
6. The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solid
level bottom with a 6 inch deep layer of crushed rock bedding.
7. Developer shall provide the excavation for PSE electrical facilities Develo
and provide final grade, property lines, and utility easements prior to installation lationn the eofgPSE'snedoelecttrical facil ties shall identify,
( 8. Developer will be financially liable for the relocation of PSE's facilities which are inadequately covered, located outside
the area where PSE has adequate operating rights, improperly graded inhibiting standard access and/or any damages '
resulting from dig-ins due to changes or variations in grade that are made after the installation of PSE's facilities,
FiNAL GRADE CERTIFICATION
By my signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I assume foil
responsibility for my excavation work and the resulting location of these facilities. I also agree to indemnify, defend, and hold
harmless Puget Sound Energy from all liability arising out of, or in connection with my work, including but not limited to all
claims, losses, damages, and expenses, Including reasonable attorney's fees, which result from my failure to excavate
within easement areas or rights-of-way, or from digging without adequate rights on adjoining properties.
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Service Address: ,2
1
t - j ` k2 Work Order Number:
l
Signature: l
Title: Date:
21306 oer1s
PUGET
SOUND
ENERGY
REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT-OF-WAYS AND/OR ON PUGET
SOUND ENERGY, INC. EASEMENTS
The following outlines most local governmental guidelines and company standards for trenching on a public right-of-way
or Puget Sound Energy, Inc. (PSE)easement.Any trenching performed by the customer,or their contractor, under a PSE
permit or easement must comply with these requirements,
1, All trench construction must be performed by a Washington State licensed and bonded contractor.
2. Trench excavation, backfill, restoration,and facility placement must be coordinated with a PSE designated
representative, and receive on-site approval by that representative, and local jurisdiction,
3. Right-of-way easement trenching and backfili must be performed during normal business hours, Monday through
Friday. Same day excavation and backfill is required for all trenching.Job start notification to the local jurisdiction
is the responsibility of Poteico, Inc. Customer shall notify Potelco Project Manager three working days prior to
trenching. Penalties for failure to comply with this requirement will be borne by the customer.
4, if the job scope requires excavation beyond a single day,fencing and barricading must be installed around utility
facilities exposed above the trench, if allowed, must be in accordance with local regulatory requirements.
5. PSE, all participating utilities,and One-Call Locate, must be notified a minimum of 72 hours in advance of the
date and time for right-of-way trenching and facility placement.The One-Call Locate number is 1-800-424-5555.
State law requires locating service notification.
6. Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils,and debris
shall be removed off-site each day, in accordance with local regulatory requirements.All erosion control
requirements in accordance with local regulatory requirements are the responsibility of the customer.
7. Material excavated from the shoulder of the right-of-way shall be properly disposed,and replaced with select
backfill material in accordance with local regulatory requirements.
8. Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction
testing, the cost of said testing is the responsibility of the customer.
9. All permit requirements, traffic control plans,traffic control and flagging shall meet local regulatory specifications
and satisfaction.
10, in the event of failure to abide by the above requirements, PSE reserves the right,at its sole discretion,to assume
trenching, in the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and
joint construction requirements. The customer is responsible for all trenching costs,and will reimburse the
company for costs should PSE perform the trenching.
Customer Initials:
DJZ)_
11. The customer agrees to indemnify, defend and hold harmless PSE from all liability(including reasonable
attorneys'fees)arising out of,or in connection with,the above mentioned trenchin activities.
Customer Initials 1
i
l AGREE TO ADHERE TO THE ABOVE CONDITIONS
Service Address:26835 104th Ave 5E Kent 98030
--- Work Order Number:101115456
Signature
ame Title:
lleA�ole Date:
_.
i
j
REQUEST FOR MAYOR'S SIGNATURE
KENT
W.5 �
Routing Information:
(ALL REQUESTS MUST FIRST BE ROUTED THROUGH THE LAW DEPARTMENT
Appro ed by i qqr
Originator: Steve Lincoln Phone (Originator): 5552
Date Sent: 2/25/19 Date Required: 3/4/19
Return Signed Document to: Steve Lincoln Contract Termination Date:
VENDOR NAME: Date Finance Notified:
Puget Sound Energy (Only required on contracts 2/ 1 9/ 1 9
9Y 20 000 and over or on any Grant
DATE OF COU NCI L APPROVAL: 2/19/19 Date Risk Manager Notified:N/A
(Required on Non-City Standard Contracts/Agreements)
Has this Document been Specificall Account Number: O9'3030
Authorized in the Budget? • YES NO
Brief Explanation of Document:
The attached Commercial Electric Facilities Contract with Puget Sound Energy is to
provide electrical services for the Upper Mill Creek Dam Project.
All Con ut; t ough The Law Department
(This area to be completed by the Law Department)
Received: �41
Approval of Law Dept.:
Law Dept. Comments:
Date Forwarded to Mayor:
Shaded Areas To Be Completed By Administration Staff
Received:
RECEIVED
Recommendations and Comments:
Disposition: City of Kent
Office of the Mayor
Date Returned:
:\ will orms\ ocument rocessing\ equest for Mayors Signature,ocx
8.L
KENT
W A 5 i N G T O N
DATE: February 19, 2019
TO: Kent City Council
SUBJECT: Contract with Puget Sound Energy for Electrical Services
for the Upper Mill Creek Dam - Authorize
MOTION: Authorize the Mayor to sign a Commercial Electric Facilities
Contract with Puget Sound Energy for electrical service for the Upper Mill
Creek dam for $59,983.85, subject to final terms and conditions acceptable
to the City Attorney and Public Works Director.
SUMMARY: The Upper Mill Creek Dam project construction will begin in 2019. This
critical flood protection project will reduce flood risk to downstream areas, including
areas in the Kent Valley along Mill Creek. The project will raise the height of the
dam by 5.5-feet and will provide an additional 50-acre feet of flood storage.
To construct the project, it is necessary for Puget Sound Energy to install a new
electrical service connection to serve City facilities located at the Upper Mill Creek
dam. The project includes a larger stormwater outfall culvert which crosses 104th
Avenue South and will be in conflict with Puget Sound Energy's existing electrical
service lines which run underground along 104th Avenue South.
To ensure City facilities continue to have electrical service during construction, the
City has requested Puget Sound Energy to provide a new service connection. This
new electrical service connection will run underground along 104th Avenue South
and will not be impacted by construction of the project.
Puget Sound Energy has estimated the cost of this electrical work to be
$59,983.85. This work will include trenching, conduit, cable pulling, reconnection of
electrical power service, trench backfill and pavement restoration.
BUDGET IMPACT: This cost is included in the project budget.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City
RECOMMENDED BY: Adam Long
ATTACHMENTS:
1. Puget Sound Energy Electrical Service for Upper Mill Creek Dam (PDF)
Packet Pg. 197
8.L
02/04/19 Public Works Committee RECOMMENDED TO
COUNCIL
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next:
2/19/2019 7:00 PM
MOVER: Brenda Fincher, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Dennis Higgins, Brenda Fincher, Toni Troutner
Packet Pg. 198