HomeMy WebLinkAbout2981ORDINANCE NO. CI P/
AN ORDINANCE of the City of Kent,
Washington, authorizing the expenditure of
funds from the City's Capital Improvement
Program for the purchase of components to
upgrade the City's central computer system from
a sole source vendor.
WHEREAS, in 1986, the City Council approved a five-year
Automation Plan, which provided for multiple City computer
systems, software applications and support programs and, followi
a competitive procurement bidding process, selected
Hewlett-Packard as its principal computer hardware vendor; and
WHEREAS, because the City's demands on its central
computer system have increased dramatically, it is now in.the
City's best interest to upgrade its central computer hardware
system and to upgrade or modify certain software systems to
coincide with the new hardware system; and
WHEREAS, the City has found the Hewlett-Packard system to
be of excellent quality and is therefor entirely satisfied with
that system's previous performance; and
WHEREAS, any change of manufacturers of the City's
hardware system would cause the City to incur significant
additional expense because the City's software programs were
chosen to operate on the Hewlett-Packard hardware system; and
WHEREAS, Hewlett-Packard Corporation is the sole source
vendor from which to purchase the hardware needed to upgrade the
City's computer system; and
WHEREAS, the City may, in accord with RCW 35.23.353 (9),
waive competitive bidding requirements because the purchase of
this hardware system is clearly and legitimately limited to a
single source of supply; and
WHEREAS, the City, if it orders the new hardware system
before April 30, 1991, will receive a significant discount in its
purchase of the Hewlett-Packard computer hardware; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY ORDAIN AS FOLLOWS:
Section 1. It is in the City's best interest to upgrade
its central computer system using Hewlett-Packard as its principal
vendor because the City is satisfied with its previous experience
with Hewlett-Packard and because changing central computer system
vendors at this time would cause the City to incur significant
incidental expenses.
Section 2. The City recognizes that Hewlett-Packard is
the only practical source for the City's central computer system
upgrade and therefor waives any obligation the City may have to
call for bids for its central computer system upgrade.
Section 3. The City's Information Services Director is
hereby authorized to negotiate with Hewlett-Packard for the
computer hardware, software and training services generally
described in Exhibit A, which is attached hereto and incorporated
herein by this reference, and to place orders for the products and
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services generally described in Exhibit A by April 30, 1991 in an
amount not to exceed Three Hundred Twenty -Five Thousand
Thirty -Four Dollars ($325,034.00) using approved Capital
Improvement Program funds.
Section 4. The City's Information Services Director is
hereby authorized to negotiate with its associated software
vendors for those upgrades and training services necessarily
related to the central computer system upgrade, which are
generally described in Exhibit B attached hereto and incorporated
(herein by this reference, and to place orders for the products and
services generally described in Exhibit B in an amount not to
exceed Fifty -Nine Thousand One Hundred Seventy -Six Dollars
($59,176.00) using approved Capital Improvement Program funds.
Section 5. Any acts consistent with the authority and
prior to the effective date of this ordinance are ratified and
confirmed.
Section 6. Effective Date. Pursuant to City of Kent
Ordinance No. 2848, KCC § 1.14.020 (D), this ordinance shall take
effect and be in force five (5) days from and after its final
passage, approval and publication as provided by law.
DAFT KELLEHER, MAYOR
ATTEST:
AZL
BRENDA JACOBER 'jTING CITY CLERK
t
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APPROVED AS TO FORM:
PASSED the day of
APPROVED the _day of ,
PUBLISHED the _L`_day of ,
1991.
1991.
1991.
I hereby certify that this is a true copy of Ordinance
No. , passed by the City Council of the City of Kent,
Washington, and approved by the Mayor of the City of Kent as
hereon indicated.
9490-340
SEAL)
BRENDA JACOB R, ACTING CITY CLE
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EXHIBIT A
I.
II.
CENTRAL COMPUTER SYSTEM UPGRADE DETAIL
4/10/91
FUNDING SOURCES
1991 CIP 325,034
PROPOSED EXPENDITURES
A. Hardware - Sole Source to Hewlett Packard
1)
Central Processing Unit
. Model 300/958, announced 1/91
. 96 Mb main memory
. MPE/XL operating system
. Turbo image data base mgt. system
. 2 670 Mb integrated disk drives
. System Dictionary/XL
. Unlimited user license
$ 310,000 list
less: 24% state discount
-74,400
3000/70 trade-in
-22,800
4/30/91 order promotion
-22,800
$ 190,000 net
2)
Fiberlink Interface
4,537
3)
Upgrade 2 existing 670 Mb
disk drives to fiber link
4,560
4)
Datacomm and terminal controller
6,785
5)
Configure DTC for ThinLAN operation
16,142
6)
Add'l. Datacomm and terminal controller
5,654
7)
Configure DTC for ThinLAN operation
8,968
8)
ThinLAN link
9,736
9)
Remote BSC link
7,957
B. Software - Sole Source to Hewlett Packard
1) License for Bisync Remote Job Entry 7,843
2) Performance diagnostic software 2,204
3) HP DeskManager (includes upgrade credit) 12,160
4) TurboImage backup system 11,400
5) COBOL compiler (includes upgrade credit) 3,914
6) Migration Toolset 76
C. Training - Sole Source to Hewlett Packard
1) 4 day course at Hewlett Packard X 2 1,904
Subtotal $ 293,840
Plus: 8.2% sales tax 24,095
Contingency 7,099
Total - Hewlett Packard $ 325,034
EXHIBIT B
CENTRAL COMPUTER SYSTEM UPGRADE DETAIL
4/10/91
I. FUNDING SOURCES
1991 CIP $ 59,176
II. PROPOSED EXPENDITURES
A. Various Software Upgrades Associated with Upgrade
1) Command Data Systems (Fire) $ 6,000
2) Idaho Computer Systems 0
3) Protos (if we order by 5/31/91) 9,500
4) Data Express software upgrade 5,700
5) Omnidex Interface 21,400
6) DISC 5,000
7) VSoft (MPEX only) 1,600
Subtotal $ 30,200
Plus: 8.2% sales tax 2.476
Total - Various Software Upgrades $ 32,676
B. Consulting Associated with Upgrade
1) WCCCC conversion consulting
recommendation (100 hours) $ 9,000
2) Infocomp product conversion
consulting estimate 7,500
3) HP migration consulting 10,000
Total Consulting $ 26,500
Total Software Upgrades/Consulting $ 59,176