HomeMy WebLinkAbout3212ORDINANCE NO. 11`�;10�--
AN ORDINANCE of the City Council of the
City of Kent, Washington, establishing a new
chapter of the Kent City Code pertaining to
the payment of claims, demands, and vouchers.
WHEREAS, RCW 42.24.180 provides that the legislative
body of the City may authorize the issuance of warrants or checks
in payment of claims prior to approval by the legislative body as
long as certain requirements are met; and
WHEREAS, the City has not, by ordinance, established a
system pursuant to RCW 42.24.180 to authorize issuance of
warrants or checks in payment of claims prior to legislative
approval.
WHEREAS, the Kent City Council, upon recommendation of
the Director of Operations and Finance Manager, has determined to
establish a new chapter of the Kent City Code to utilize the
authorization set forth in RCW 42.24.180; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES
HEREBY ORDAIN AS FOLLOWS:
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SECTION 1. The Kent City Code is hereby amended by
adding a new chapter, Chapter 3.03, to read as follows:
CHAPTER 3.03
PAYMENT OF CLAIMS, DEMANDS AND VOUCHERS
Sec. 3.03.010. City auditing officer.
The operations committee, or its authorized designee,
shall serve as the City auditing officer and shall act as auditor
for the City for all claims, demands and vouchers presented to
the City Council for approval. Such claims, demands and vouchers
shall be prepared for audit and payment on a form providing for
the authentication and certification by the auditing officer that
the materials have been furnished, the services rendered or the
labor performed as described, and the claim, demand or voucher is
a just, true and unpaid obligation against the City.
Sec. 3.03.020. Preparation of list of claims, demands and
vouchers for council approval.
The city finance manager, or his or her designee, shall
prepare, for the auditing officer, a list of all claims, demands
and vouchers presented to the City for payment and shall present
the same to the city council for approval. These claims shall be
certified by each department director that the materials have
been furnished, services rendered or labor performed as describe
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and the claim, demand or voucher is a just, true and unpaid
obligation against the city.
Sec. 3.03.030. Payment of claims, demands and vouchers.
A. Claims, demands or vouchers may be paid prior to
City Council approval if the following conditions are met:
1. The mayor, the director of operations, the
finance manager, and any designee authorized to sign the checks
or warrants, shall each furnish an official bond for the faithful
discharge of his 'or her duties in an amount determined by the
City Council, but not less than fifty thousand dollars. A
blanket fidelity bond applicable to such officials and employees
in addition to others and in an amount not less than fifty
thousand dollars shall be sufficient to meet this requirement;
2. The City Council has adopted contracting,
hiring, purchasing and disbursing policies that implement
effective internal control;
3. The City Council shall review all
documentation supporting any claim, demand or voucher paid and
for approval of all checks or warrants issued in payment of any
claim, demand or voucher at its next regularly scheduled public
meeting; and
4. If, upon review, the City Council disapproves
a claim, demand or voucher, the auditing officer shall cause the
disapproved claim, demand or voucher to be recognized as a
receivable of the City and shall direct city administration to
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pursue collection diligently until the amounts disapproved are
collected or until the City Council is satisfied and approves the
claim, demand or voucher.
B. Notwithstanding the fact that all of the above
conditions are met, the City Council may stipulate that certain
kinds or amounts of claims, demands or vouchers shall not be paid
';before the City Council has reviewed the supporting documentation
land approved the issue of checks or warrants in payment of those
,;claims, demands or vouchers.
Sec. 3.03.040. Claims for reimbursement for expenses of officers
and employees.
Claims for reimbursement of any expenditures by
officers or employees of the City .for transportation, lodging,
meals or any other purpose shall be pursuant to city
administrative policy.
Sec. 3.03.050. Claims for damages to persons or property.
Claims or demands for damages to persons or property
shall be presented to the city in accordance with the provisions
of RCW 35A.31 and Kent City Code Chapter 2.97.
SECTION 2. Severability. If any section, sentence,
clause or phrase of this ordinance should be held to be invalid
or unconstitutional by a court of competent jurisdiction, such
> invalidity or unconstitutionality shall not affect the validity
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or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
SECTION 3. Effective Date. This ordinance shall take
effect and be in force thirty (30) days from and after its
passage, approval and publication as provided by law.
ATTEST:
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BRENDA JACOBE C TY CLERK
APPROVED AS TO FORM:
ROGNR A. LUBOVICH, CITY ATTORNEY
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PASSED I,?-( day of Qj-Lim ��� 199
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APPROVED day of 199A.
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PUBLISHED a � day of
19 9;i,.
I hereby certify that this is a true copy of Ordinance
No. -3A1 , passed by the City Council of the City of Kent,
Washington, and approved by the Mayor of the City of Kent as
hereon indicated.
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.� (SEAL)
BRENDA JACO R CITY CLERK
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