HomeMy WebLinkAbout1155RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, relating to paying
and reimbursing elected officials for travel,
training, and business expenses incurred while
on official City business.
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WHEREAS, the City of Kent elected officials travel,
attend various conferences and workshops, and incur other expenses
during the course of official City business, and thereby provide
benefit to the City and its operations; and
WHEREAS, it is the policy of the City of Kent to pay for
and reimburse elected officials for the reasonable and necessary
expenditures made by elected officials while on official City
business; NOW THEREFORE
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. Elected officials will be reimbursed or their
expenses paid for reasonable and necessary expenditures made by
elected officials while on official City business. Official City
business is defined as that business which requires Council repre-
sentation or which will be of direct benefit to the City or its
operations.
Section 2. The council President will determine whether
or not expenses incurred by elected officials were incurred in the
course of performing official City business. Examples of allow-
able expenses include the following: travel, meals, lodging, and
local transportation for attendance at recognized municipal
conferences, meetings, seminars, and committee meetings, such as
National League of Cities, Association of washington Cities, and
Suburban Cities Association, or when representing the City of Kent
before legislative bodies such as King county Council and Washing-
ton Legislature. Expenses shall not be paid or reimbursed for the
cost of attendance at local meetings such as meetings of the Kent
Chamber of Commerce, its Board of Directors or committees, or for
meetings wherein elected officials meet outside of official
meetings, workshops, or committee meetings of the City Council.
Section 3. Meetings, conventions or training programs
which require expenditures of funds to be reimbursed or paid on
behalf of elected officials, which are not anticipated at the time
of Budget approval, must be submitted to the Council President for
written approval. The request must be presented to the Council
President in a timely manner to permit an opportunity for the
Council President to review and approval or deny the request based
on its merits. The request shall include:
1. Name of organization sponsoring the meeting;
2. Why attendance requested, benefits to City;
3. elected officials to attend;
4. Location;
5. Attendance dates;
6. Estimated cost to the City;
7. Source of funds to pay cost.
Section 4. All travel out of the state of Washington by
elected officials requires approval of the City Council. Requests
for such travel shall be submitted as required in Section 3.
After review by the Council President, he shall forward the
request to the City Council.
Section 5. Reimbursement will not be allowed for
meetings which are social in nature, or which are not directly
concerned with municipal functions.
Section 6. Reimbursement shall not include any
expenditures for Council member' spouses.
Section 7. Reimbursement will be made on an actual cost
basis, or per diem for meals for all allowable expenses except
mileage which will be reimbursed on a rate-per-mile basis at the
rate established by the Internal Revenue Service.
Section 8. Meal allowances for overnight trips must be
itemized on an expense report for each out of town trip. Per diem
for meal allowances are as follows:
l. Breakfast $ 4.00
2. Lunch 5.00
3. Dinner 9.00
Total $18.00 (including tax and tip)
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Per diem must be supported by receipts. The cost of alcoholic
beverages will not be reimbursed. When meals are included in the
conference registration, the per diem amount for those meals will
not be allowed.
Section 9. A report shall be made to the council at a
meeting following said conference, seminar or training, in order
that the full Council may benefit from the training experience
received by the Council member who attended. such report shall be
submitted no later than 30 days following the event attended and
shall include a report of the value gained and expenses incurred.
Section 10. Elected officials shall reimburse the City
when failing to attend a meeting or conference for which they had
been pre-registered, unless excused by the Council President.
Passed at a regular meeting of the City Council of the
City of Kent, Washington this ~ar day of Q;""c ~ 198 7.
day of
Concurred in by the Mayor of the City of Kent, this
-------------' 1987.
ATTEST:
MARIE JENSEN, CITY CLERK
APPROVED AS TO FORM:
~I~~T~~
DAN KELLEHER, MAYOR
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I hereby certify that this is a true and correct copy of
Resolution No. / l ,5""__1)-, passed by the City council of the City of
Kent, Washington, the /~::2-r day of ~ , 1987.
4960-170
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