HomeMy WebLinkAbout1122RESOLUTION NO. //~-::2..
A RESOLUTION of the City Council of the
City of Kent, Washington, relating to
reimbursing Councilmembers for travel expenses
incurred while on official City business.
WHEREAS, City of Kent Councilmembers travel during the
course of official City business and thereby provide benefit to
the City and its operations; and
WHEREAS, it is the policy of the City of Kent to
reimburse Councilmembers for the reasonable and necessary
expenditures made by Councilmembers while on official City
business.
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. Councilmembers will be reimbursed for
reasonable and necessary expenditures made by Councilmembers while
on official City business. Official City business is defined as
that business which requires Council representation or which will
be of direct benefit to the City or its operations.
Section 2. The Council President will determine whether
or not travel is on official City business for other
Councilmembers. The Council President will obtain approval from
the last appointed Pro Tern Council President.
Section 3. Meetings and conventions which require travel
and are not anticipated at the time of Budget approval must be
submitted to the Council President or Pro Tern Council President
for written approval. The request must be presented to the
Council President or Pro Tern Council President in a sufficiently
timely manner that the Council President or Pro Tern Council
President can review and approve or deny the request based on its
merits. The request shall include:
1. Name of organization sponsoring the meeting
2. Why attendance requested (benefits)
3. Councilmembers to attend
4. Location
5. Attendance dates
6. Estimated cost to City
7. Source of funds to pay costs
Section 4. Reimbursement will not be allowed for
meetings which are social in nature or which are not directly
concerned with municipal functions.
Section 5. Reimbursement shall not include any
expenditures for Councilmembers' spouses.
Section 6. Reimbursement will be made on an actual cost
basis or per diem for meals for all allowable expenses except
mileage, which will be reimbursed on a rate-per-mile basis at the
rate established by the Internal Revenue Service.
Section 7. Meal allowances for overnight trips must be
itemized on an expense report for each out-of-town trip. Per diem
for meal allowances are as follows:
Breakfast
Lunch
Dinner
$ 4.00
5.00
9.00
$18.00 (including tax and tip)
Amounts above per diem must be supported by receipts.
The cost of alcoholic beverages will not be reimbursed.
When meals are included in the conference registration,
the per diem amount for those meals will not be allowed.
Section 9. A report will be made to the Council at a
workshop following said conference, seminar, etc.
Passed at a regular meeting of the City Council of the
City of Kent, Washington this (,<iT day of ~ ~----1986.
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Concurred in by the M~jt-e£~the Ci
H:=e / I 19 8 6 . ( \
Kent, this"'~
day of
DA YOR
ATTEST:
APPROVED AS TO FORM:
~!-he~ BILL H. WILLIAMSON I ACT ~
1l I hereby certify that this is a true and correct copy f
Resolution No. )/~.~ , passed by the City Council of the City +f
Kent, Washington, the /4-day of ~ , 1986. I
~ '~ ""'·
7~ ''"'=--"-~ (SEAL)
MARIE JEN N, CITY CLERK
04250-150
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