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HomeMy WebLinkAbout1348RESOLUTION NO. /3 (j g A RESOLUTION of the City Council of the City of Kent, Washington, relating to the creation of a new organization setting forth the Council 1 s and Mayor 1 s commitment to the formation of a one-stop permit center; and, outlining a series of policy statements to guide the development of a permit service process that will result in the highest levels of public safety, while ensuring maximum public accountability, streamlined and cost effective delivery of quality public services. WHEREAS, the City Council has continuously expressed a long term commitment to have the permit process improved, as reflected in their prior and present annual Target Issue agenda for the City; and WHEREAS, the City previously had a management study prepared by the Warner Group Consultants, which recommended the creation of a new line department for Building and Inspections; and WHEREAS, the permit review and processing functions currently remain decentralized among three departments; and WHEREAS, the Mayor formed an Advisory Committee on the Permit Process to review the permit system, and the Advisory Committee made a recommendation to establish a separate entity for processing development/building permits, and making inspections; and WHEREAS, the Council's desires to consolidate these permit processes in order' to make significant improvements in efficiency and cost effectiveness, without compromise to public safety; and WHEREAS, the Mayor and the City Council believe that since the permit review process is an important integral fiscal component of the budget process, it is sound fiscal policy for the permit process to be reorganized and improved to increase efficiency, public safety and quality of services; and WHEREAS, it is in the City's best interest to further this reorganization· in order to enhance economic development opportunities in the community by facilitating the location and start-up operations of new businesses; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council hereby declares its intent and commitment to create a new organization for the permitting process which includes the current building code enforcement process. The intent would be to have this organization combine related permit functions and create a true one-stop permit center. Section 2. The City Council hereby endorses the administration's effort to coordinate and develop administrative, legal, legislative, financial, and organizational procedures and policies to create the new organization for Council review and action. In order to form this new organization, the administration, with the assistance of the affected department 2 heads, city Attorney, and Human Resources Director, shall submit to the Council a proposed organizational plan. This plan shall be prepared following further direction of Council with respect to the formation, duties, responsibilities, reporting structure and related matters of this organization. This direction will be provided after the scheduled Council/department head retreat in April. The following policy concerns for the new organization should be considered: A. Propose a sound financial strategy for the new organization without significant additional cost impacts to the tax payer. The new organization should have a right-sizing effect. B. Establish organizational objectives and quantifiable (mapping) measures of performance to evaluate personnel, fiscal management practices and effectiveness in achieving the highest reasonable level of quality public services. C. Prepare a specific organizational structure with strategic management policies on permits and related processes, and performance evaluation criteria to evaluate overall provision of public services. All functions of the new organization should be located in one designated physical area. D. With the assistance of the City Attorney and Human Resources Director, establish necessary steps to comply with any related legal requirement necessary to create the new organization. E. Ensure that the new organization will strive to maintain an integral level of coordination with the Fire Department to attain the highest level of public safety. 3 F. Perform these tasks and implement within sixty (60) days of Council direction, to be provided at its Council meeting on April 20, 1993, or as otherwise directed by Council. G. Following said period, the recommendations are to be presented to the Council for approval. Section 3. Following approval of an organizational plan by the Council, appropriate ordinances and funding adjustments to the budget will be adopted to implement this proposal. Passed at a regular meeting of the City Council of the City of Kent, Washington this /6 1 "---day of 1JZ4"kj,.< , 1993. Concurred in by the May day of ·---1114i0Cj\..-/ , 1993. ATTEST: BRE'~lDA JACOBER, CIT¥ CLERK ])o;rJt<Jff SuJAt..J 7JEPttTY C!lY CLE/:1\ APPROVED AS TO FORM: 4 . . 1/7~ of the C1 ty of Kent, th1s -'----~--"-~~~~ KELLEHER, MAYOR I hereby certify that this is a true and correct copy of Resolution No. 13 'IS , passed by the City Council of the City of Kent, Washington, the /0 ~ day of ./f1Z·uviv , 1993. advconm.res 5