HomeMy WebLinkAboutCity Council Committees - Operations - 06/03/2014 KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
June 3, 2014
Committee Members Present: Les Thomas, Chair, Bill Boyce and Dana Ralph.
The meeting was called to order by L. Thomas at 4:01 p.m.
1. APPROVAL OF MINUTES DATED MAY 20, 2014.
D. Ralph moved to approve the Operations Committee minutes dated May 20, 2014.
B.Boyce seconded the motion, which passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORTS DATED 5/1/2014 THROUGH
5/15/2014.
B. Boyce moved to approve the check summary reports dated 5/1/2014 through
5/15/2014. D. Ralph seconded the motion and it passed 3-0.
3. IT MULTIMEDIA &ACCOUNTING TECHNICIAN POSITION - AUTHORIZATION.
M. Carrington, IT Director requested the committee members to move Graphic Designer and Print
Technician positions to full time. He also requested the approval for a fulltime Accounting
Technician position to support the department.
Currently, The Graphic Designer and the Print Technician are being utilized as fulltime and the
department is paying overtime cost for the employees. It is cost effective to move them to the full
time positions.
Accounting Technician job duties are currently being performed by the Admin coordinator so this
new position will help alleviate her work load. And she will be able to focus on the admin duties.
D. Ralph moved to authorize an increase to the existing Multimedia Print
Technician and Multimedia Graphics Designer positions to 1.00 FTE each, and
establish a new Accounting Technician position subject to terms and conditions
acceptable to the Human Resources and Information Technology Director. B. Boyce
seconded the motion, which passed 3-0.
4. MICROSOFT PRODUCT LICENSING — 2014 ENTERPRISE AGREEMENT.
M. Carrington presented the three year Enterprise License Agreement with Microsoft through a
Value Added Reseller for Microsoft software products. The agreement is a renewal to use Microsoft
software on desktop computers, mobile devices and servers. To align the Enterprise License
Agreement timeframe with the City's Biennial budget cycle, this agreement covers the last 8
months of 2014, plus the next biennial budget cycle.
B. Boyce moved to authorize the Mayor to execute all documents necessary to
enter into a two year and eight month contract with CompuCom Systems, Inc.,
the reselling agent for Microsoft Inc., to renew the Microsoft Enterprise Software
Agreement, and to ratify all acts consistent with this motion. D. Ralph seconded
them motion and it passed 3-0.
Operations Committee Minutes
June 3, 2014
Page: 2
S. PRINT SHOP COPIER/ MFD REPLACEMENT.
D. Drake mentioned that the print shop copiers being used at the moment are 9 years old, so we
need to purchase two Konica-Minolta Multifunction Copier/Printer Devices.
D. Ralph moved to authorize the Mayor to sign all documents necessary to
purchase two Konica-Minolta Multifunction Printing Devices not to exceed
$124,000 plus applicable taxes and fees, and to enter a maintenance agreement
subject to terms and conditions acceptable to the City Attorney and Information
Technology Director. B. Boyce seconded them motion and it passed 3-0.
The meeting was adjourned at 4:36 p.m. by L. Thomas.
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Satwinder Kaur
Operations Committee Secretary