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HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 11/05/2002 COUNCIL WORKSHOP MINUTES November 5, 2002 COUNCIL MEMBERS PRESENT: President Judy Woods, Tim Clark, Connie Epperly, Leona Orr, Bruce White, Rico Yingling STAFF PRESENT: Mike Martin, May Miller, John Hodgson, Cliff Craig, Charlene Anderson,Bob Hutchinson, Marty Mulholland, Fred Satterstrom, Sue Viseth, Cyndi Wilbur, Kurt Hanson, Don Wickstrom, Jackie Bicknell PUBLIC PRESENT: Ron Harmen, Gary Nomensen, Michelle Gisi The workshop was called to order at 5:02 PM by Council President Judy Woods. 2003 Legislative Agenda—Draft 2 Chief Administrative Officer Mike Martin asked the Council to review the additions and deletions shown in bold and strike outs in the draft legislative agenda and then to contact him to add anything that may be necessary. Councilmember Tim Clark mentioned that under the Prevent Unfunded Mandates, the example at the very bottom is reissue Shoreline Update Rule by the Department of Ecology. He said that the AWC had taken a position that if there was any obligation that fell to the City they would not support it because that would become an unfunded mandate. I talked to someone in the development community and they felt that they had negotiated a fairly realistic approach to trying to deal with the Shoreline Rules but, unfortunately, since the Department of Ecology has basically agreed with the cities, they simply wipe out the support for any change then by default and what happens is older restrictions under the Shoreline Management would make it even tougher for developers. Given local government and their economic situation we can't take on anymore unfunded mandates. Until I hear the actual bill that they've offered I suspect that that is one of those things that the development community cannot escape. It's too pervasive in terms of the available land that's left. They have to have something that works and we certainly can't afford to see the wetlands under assault without some mitigating circumstances. It's my concern that we show some flexibility there, not that I disagree with the statement. Mike Martin said that for purposes in this particular item, it would be easy to strike this example and find a different one. I think we're very clear on principle. Councilmember Leona Orr made a comment about Land-Use/Shorelines, Page 8, "While we do not oppose any effort to impose sanctions or punishments on those who do not meet housing targets, ", that she wanted to make sure that we were monitoring that because we're doing a good job and we're ahead of our targets, and she didn't want to see that density transferred to Kent. If they don't want any sanction against anyone who's not meeting their targets, then cities who are meeting their targets shouldn't be targeted because they were doing such a good job that they could take more and make up the difference. Tim Clark said it was important to be aware of the need to be actively engaged in the conversation of rising insurance rates and the fallout since there's a parallel between the public employees and health care costs and the potential fixes and it's likely to go through the legislature this time in an extremely negative fashion. It opens the door for some long-term negotiations for the "big"package of health insurance. The City is basically supporting the package as put forward by Highline and Green River Council Workshop, 11/5/02 2 Community Colleges and K-12 is an even bigger player in the health insurance arena, and we need to be supportive of things that could help us and aware of things that could hurt us. Mike Martin said he would look into that. Also, in Kent there are a couple of really significant things going on that are somewhat affected by legislative action. One was the requirement that we provide the opportunity to buy health care to our retired employees, mandated in 2003 but more likely to be implemented in 2004. There's a 29% increase in our health care benefits. Structurally, what we're trying to do is to align ourselves with other cities that are trying to index that increase to a commensurate increase in the cost to the employees. If it went up 29% to the City, it went up 5%-10%to the employees so they start to share in the individual cost of health care. Update on Pool Issue Parks Director John Hodgson said staff has maintained communication with the Mt Rainier Pool Coalition, and they are proposing to enter into a one year agreement with the county—that the county would continue operation of that pool. The Coalition is made up of the cities of Burien, Des Moines, Kent, Normandy Park, SeaTac, and the Highline School District, and each would contribute $49,615 toward the subsidy of that pool. The year 2003 would be used to study the pool issue and better options to operate the pool. Kent has been asked to be a financial partner in that proposal. (The Mt Rainier Pool is in Des Moines.) Mr. Hodgson said he had received a proposal from the King Aquatic Club that they contract with the City of Kent to operate the Kent Meridian Pool. In that proposal, they propose that the county transfer the pool to the City and the City accept the transfer of the pool and operate as a contract manager for the operation of the pool. They are also proposing that this go on for up to five years and during that five year period they would work with the City to find a replacement pool knowing • that it has a life span. Our desire is to look towards building a new one and they would provide the support to help make that happen. In their operation there would be no more than $20,000 a year in subsidies that the City would be required to help provide. They would propose that the county transfer the pool, provide a five year capital and warranty, provide$100,000 in capital up-front, which could be used to enhance the pool so it could generate more revenue, provide a three month transitional period, and provide $77,000 for the first year that the county was going to provide in mothballing costs. They would like the Kent School District to continue to provide ample parking and provide a certified boiler operator. The King Aquatic Club began in 1972 and was formerly the Kent Area Dolphins. They are the biggest aquatic club in the area and have expanded during the years and now use the King County Aquatic Center, the Mt Rainier Pool, and the Tahoma Pool, as well as the Kent Meridian Pool,just to get all their kids through a day's workout. They operated the Highline Community College Pool from 1999 to 2001. One of the biggest issues was whether they could get liability insurance and we've found out they can. They would in turn name us as co-insured and indemnify us. The biggest issue for the City of Kent is the union issues with the county that we need to research. The county cannot contract out the management of that pool so it has to transfer ownership for the Aquatic Club to manage it. 1 think we should challenge ourselves to replace that pool as best we can within the next five years. The $20,000 a year the county is proposing for next year is only a $5,000 subsidy. It may be less than that based on the mothballing money they get. They are trying to build a breakeven budget. I intend to go back to some of my pool and aquatic friends and say, is this real or not and see if it really is a doable project. They're basing their proposal on maintaining different levels of staff, programming the pool in such a way that it' more cost effective, and reducing the overhead that it Council Workshop, 11/5/02 3 costs for the county to manage it. There's the assumption that there would be a little bit of overhead . cost with us in terms of owning the pool and our oversight. Those sorts of things aren't taken into context. The county would not warranty for five years. With regards to the school district they have already said that they would provide a boiler operator. Mr. Hodgson said staff would dissect all the information. With the Des Moines/Mt Rainier pool issue, it's pretty much a yes or no or give them less or more, and whether we want to do that. With the Kent Meridian Pool, if we want to go down this road, we want to make that decision fairly quickly and get with you and give you a recommendation and start a transition process. City Attorney Tom Brubaker cautioned that there was a risk with liability. Should there be an injury on site, the primarily named party would be the City of Kent. Judy Woods suggested the issue come back to the next workshop. Mike Martin said he had attended a meeting in Des Moines with the Coalition. They want to keep the pool open if they can,but the representatives were unwilling to commit their respective policy makers and there was no consensus that the policy makers would agree to pony up real cash money. One of the exceptions was Highline College who already pays somewhere around $20,000 - $22,000 a year for the use of the Rainier Pool. There were a couple of other jurisdictions that seemed to be favorable. The position that I conveyed to the City of Des Moines regarding Kent's involvement was that they could come and talk with us if everything else was in place, but we were not predisposed to sending money outside of the City to pay for that pool. The formula they came up with was that there was about $49,000 to pay in total operating subsidy and then that was divided by the number of partners. I would strongly advise you that if it was your desire to move forward on this particular pool that we look at a percentage of the users. I think we would find that Des Moines has a much higher percentage of users than some of the other partners. Rico Yingling suggested finding out whether Des Moines would be putting cash into the pool or whether they would be putting services into it. Preliminary 2003 Budget Mike Martin read portions of the Mayor's budget message: The General Fund went down for the first time in memory. The 2003 budget was $125 million, $63 million in the General Fund. The $6.8 million shortfall was caused by the problems that had already been identified— Sales Tax and Utility Revenues. Staff is pursuing the events that have caused electric utility taxes to decline. They have to do with the purchase of electricity from outside of the state. There was a huge decline of$900,000 in the Permit and Plan Check Fees. Health Care was about a$1.7 million impact to the General Fund. There was about a 29% increase in the cost of health care. Basically a decline in revenue and expenses continue to expend under budget significantly by more than $2 million. The strategy used to close in the shortfall was a combination of systemic and one time remedies. Systemically about 76-77% of the budget is salaries and benefits. 28 positions(all departments)were eliminated and 7 were frozen from public safety-police and fire. It is the most significant reduction in staff that the city has had. Money was taken out of the Fleet Fund, a million dollars was reallocated that would have gone into the Capital Fund and was moved over to the Operating side, . $1.1 million in miscellaneous reductions were made. The General Fund contingency was dipped into for$2.8 million or 4.4%. It leaves about $3.5 million in the fund. Core services are not being �— reduced to the residents,public safety has not been compromised and taxes have not been raised. This budget was balanced with a 1% tax increase as mandated by the voters. A rate increase was M � Council Workshop, ll/5/02 4 included in the Water Fund in anticipation of buying the additional water from the Tacoma Second . Supply Pipeline. The largest capital project in the city next year is a computer project for the Police Department which is for $1.6 million. Finance Director May Miller passed out copies of the 2003 Preliminary Budget document. She referred to the Table of Contents and briefly described what each section contained. She referred to the summary handout for the 2003 Preliminary Budget and said the total City budget went down from $135 million to $120 million. The total budget document was down 11.3%, the General Fund down 2.2%. Judy Woods encouraged staff to use the Power Point Presentation at the Council meeting on the 19`h, as this was the kind of presentation that could be very helpful to people in the audience and folks watching at home to better understand how severe the situation is and that the concern is that it may not get better as quickly as what was hoped. The budget will be brought back to the December Operations Committee. The workshop adjourned at 6:10 PM. • ADMINISTRATION Mike Martin, Chief Administrative Officer Phone:253-856-5710 Fax: 253-856-6700 KEN T Address: 220 Fourth Avenue S. W A 5 H I N G T G N Kent,WA.98032-5895 Memorandum DATE: October 30, 2002 TO: Kent City Councilmembers THROUGH: Mike Martin, CAO FROM: Dena Laurent, Assistant CAO CC: Mayor's Leadership Team RE: 2003 Legislative Agenda-Draft 2 November 5, 2002 Council Workshop Please find attached the second draft of the 2003 Legislative Agenda. I will review this draft with you at the upcoming workshop, noting changes shown in bold and strike out. As in the past, I am happy to take your feedback at the workshop, and will work to modify the subsequent draft to reflect your concerns. Our goal is to have an agenda you feel comfortable taking action on in November. We look forward to your feedback at the Workshop. City of Kent 2003 Legislative Agenda Draft 2: 10/30/02 The City of Kent's 2003 Legislative Agenda is divided as follows: 1. The 2003 Action Issues lists items that we consider to be extremely important for the City of Kent—enough so to devote major efforts and lobbying toward in hopes of having legislative and/or budget provisions enacted in 2003. Items are alphabetized by general subject area(e.g. Economic Development, Finance, etc.). Where a"Placeholder"note is put in the heading, it indicates that a legislative issue is likely to evolve as time goes on, or that the City has further evaluation and research to do on a given issue. 2. The 2003 Support/Oppose List notes items that are very important to Kent, and will involve the City's use of lobbying time and effort to either support beneficial measures or strongly oppose enactment of adverse ones. 3. The 2003 Track/Monitor List notes important issues that the City will track and monitor—and involve itself to a higher degree if necessary—during the upcoming session. City of Kent 2002 Legislative Agenda 2003 Action Issues Annexation • Remedies in aftermath of Supreme Court Decision: With a 6-3 State Supreme Court decision last March having invalidated the petition-method form of annexation,the state statute on annexation law is in dire need of a major overhaul. Cities must have confidence that past annexations can be declared valid,that there will be a viable method for annexing industrial and/or uninhabited lands, and that an alternative method to the"election method"of annexations is developed. It is critical that the 2003 Legislature act on an annexation remedy—otherwise one of the underlying tenets of the Growth Management Act(e.g., that cities will ultimately assume the lands within Urban Growth Areas and become the primary providers of urban-level services) becomes fatally flawed. For Kent, a critical fix within any annexation legislation involves amending RCWs 35A.14.080 and 35A.14.090. Under these provisions in statute, a majority of voters could approve an election-method annexation—and yet 60% of those same voters would have to approve assuming bonded indebtedness incurred by a City. This would leave a City Council with a `lose-lose' choice of a) accepting an annexation in a way that has existing residents subsidizing new ones; or b) disapproving a 50%+annexation, leaving voters in an annexed area to wonder why a City Council had `rejected' them. Kent will work to equalize the 35A.14 RCWs so that both the annexation and indebtedness percentages are 50%. Criminal Justice/Public Safety • Amendments to state statute on access to jail booking logs: The City of Kent is evaluating a 2003 Legislative initiative that would involve amendments to state statute concerning jail booking logs. The City is concerned that jail booking information not be accessed until a criminal investigation has resulted in a charging decision. Pre-charging release of such information could unfairly smear a potentially innocent party, and could needlessly endanger the safety and well- being of victims and could interfere with apprehension of suspects. Economic Development • "Tax-Increment Financing"—for Community Infrastructure Needs: At a time when the state's economy is in severe recession, the state's ability to directly assist cities is severely limited,and the electorate is very wary of general tax increases, the importance of economic development and diversification for cities such as Kent becomes all the more critical. That's why a major centerpiece of the City's 2003 Legislative Agenda will be to push for additional economic development and infrastructure financing tools. One particular tool that 48 states in the union are making significant use of is"Tax-Increment Financing."TIF involves directing future increments of tax revenue to finance debt payments for infrastructure that serves new development and creates new jobs and revenue within a community and for the State of Washington. The 2001 and 2002 Legislatures authorized very limited forms of TIF that allow a jurisdiction to leverage its local dollars toward infrastructure and economic development. Heading toward 2003, Kent has helped to spearhead a broad-based coalition of nearly 40 governmental and business organizations that are working with the Governor's Office on "Executive Request"legislation. This coalition is drafting legislation that makes the State of Washington a partner in community infrastructure financing projects via TIFs. The City will devote considerable efforts to lobbying for a TIF measure to be enacted in 2003. 2 Finance/Local Revenues/Unfunded Mandates Prevention • Prevent Unfunded Mandates Kent and other local governments throughout Washington have been adversely impacted in recent years by unfunded or"underfunded"mandates that significantly undercut local autonomy.Additional revenue constraints (discussed below)mean cities such as Kent simply cannot afford to absorb further unfunded mandates. Kent will work to ensure that any changes in policy enacted by the Legislature do not come at the expense of local government Further,the City will actively work with other local governments to urge the Legislature to refrain from imposing new mandates unless the corresponding funding is provided to implement them One such example involves a soon-to-be reissued Shoreline Update Rule by the Department of Ecology—the state has an obligation to provide adequate funding for required shoreline updates. • Local Revenue Preservation: Kent and other local governments throughout Washington have been adversely impacted in recent years by sales tax exemptions on manufacturing activity that significantly undercut local revenues and local autonomy. The passage of initiatives that eliminate or severely constrain revenues has exacerbated the problem. So has the ongoing rise in health care costs—with Kent seeing cost increases for 2003 on the order of about 25%. And,state and local tax revenues have been further impacted by the economic downturn that has left the State of Washington with the highest unemployment rate in the nation. For Kent,all this has translated into a$6 million+negative impact on the City budget that will be addressed primarily through program cuts,layoffs through attrition,freezing of current FTE levels, etc. As a result,cities such as Kent simply cannot afford to absorb further revenue reductions brought on by tax exemption or tax relief measures at the state level. Kent will work to ensure that any changes in tax or budget policy enacted by the Legislature do not come at the expense of local revenues. • Pl-aeeholder—Local Government Financing/Revenue: The Association of Washington Cities(AWC),Washington State Association of Counties(WSAC),and Washington Association of County Officials(WACO) are working on a `Tri-Association'legislative package to bring to the 2003 Legislature that will involve a request for more revenue(for the smallest cities and counties)and local taxing options to assist hard-hit local governments. The City of Kent is not convinced its voters want new general taxing options,but understands cities in may want to lobby for new options. For those reasons,the City's role will be one of tracking this exercise. It should be noted that the City would likely actively oppose any revenue/taxing option package for new countywide utility tax authority. • Plaeeholder---Addressing Utility Tax Losses from Open-Market Energy Purchases The Washington Utilities and Transportation Commission(WUTC) approved new rate schedules that allow some customers to purchase electric power on the open market rather than from a local utility company. With the open-market purchase of power authorized under the new schedules customers would pay the local utility company a wheeling charge(i.e.,the cost of delivery)but would be purchasing their power from generators that may be beyond state and local taxing jurisdiction.The wheeling charge would continue to be subject to the state and local public utility taxes. However, if the power generators are located out of state,the value of the power is not subject to state and local public utility taxes,absent explicit action by the Legislature. Several years ago, large industrial users began purchasing natural gas directly from out-of-state suppliers, thus avoiding payment of state and local public utility tax.The Legislature responded by enacting a brokered natural gas tax on the use of natural gas purchased under such circumstances,and 3 providing cities and towns the option of imposing such a tax at the local level. One method of ensuring revenue neutrality would be to impose a tax on consumption comparable to the brokered natural gas tax. Kent urges the Legislature to pass legislation to ensure that open-market power purchases are taxed in a way that ensures revenue neutrality for cities and towns and the State of Washington. Land Use • Actively oppose pre-emption of local authorizing on zoning of manufactured homes: For the last few years,the manufactured housing industry has lobbied the Legislature to pre-empt local zoning authority and mandate that manufactured housing be allowed in single-family zones. Kent will strongly oppose such a mandate, which is an effort to pre-empt home rule authority and control. For the record,the City believes it has done more than its fair share in permitting manufactured and mobile housing in the community—and Kent further understands that some of this housing stock is critical to the provision of affordable housing. However,Kent does not believe it is the State Legislature's role to mandate how housing should be dispersed in a community; rather,that is a local function and should be dealt with by local officials who are closest to the issues. ver-y small pr-ajeets, the City's Legal De neeffied that they afe tee en A11r, And these . * , tv8-S Parks and Recreation • Capital Funding for Clark Lake: Kent has been successful in securing nearly $2.9 million in state and county funding for its acquisition of properties around Clark Lake on the City's East Hill. Kent has been extraordinarily grateful for the state and local assistance it has received in preserving these pristine areas that are increasingly encroached upon by urban development.Less than$1 million is still needed to fully pay off the$4.1 million water fund loan that the City utilized in 2000 to purchase open-space acreage around Clark Lake. To recap,Kent took this action in 2000 because,had it not acted, the properties around Clark Lake almost certainly would have been developed and lose to open-space preservation forever. Because the preservation of Clark Lake is a regional project, and because so much urban encroachment has occurred around the lake, a number of state legislators have been sensitive to this capital funding need and have been helpful to the City. While Kent recognizes the major belt-tightening the State will be facing with both its Operating and Capital budgets,the City still will seek input of its legislative delegation and legislative leaders as to whether additional funding for Clark Lake might be available in any way, shape,or form. • Helping preserve Washington Wildlife and Recreation Program(WWRP)funding: Kent is a strong proponent of the WWRP program,created almost a dozen years ago to protect open space and assist with parks and recreation development in our state. A list of projects for which 4 Kent has received WWRP funds in the past-or might expect to apply through the WWRP to help fund in future years-is listed below. In the meantime, the City sees protection of the WWRP program and funding as a top priority, even though it does not have any projects contained in the current WWRP funding cycle. For the 2001-03 Capital Budget,Kent worked with state legislators to ensure$45 million for the WWRP;the City will work with key legislators in 2003 to ensure at least an equivalent amount of funding in the 2003-05 Capital Budget. (Note: Kent's projects did not rank in the$45 million funding level.Also,the maximum amount of a WWRP grant is$300,000 with a 50% match required from the local jurisdiction.For those projects Kent proposed,the City match is available and budgeted.) Public Records Requests PlaceholdeF Changes in statute to pr-oteet against unneeessaFy abuse of publie diselosur-e laws. Kent has been besieged in r-eeent years by publie r-eeefds fequests that are put fei4h by These few eitizens' requests have a dfamatie impaet E)n eity time and eests. Thus, Kent is evaluating a 2003 legislative initiative that would invelve pr-epOsed aFRefldfReWS tO the state'S people or-or-ganizations fFefn making bFead, 'shotgun' requests far-publie infefmation that these types of publie r-eeerds requests and the legislative language being eVa!Uated by KOfit WEN Ply w�ff or-the fee�nt ease law; 2)federal eedes stipulate that for-these whe have made a- ir ver-ArAs ve uest and neN,er-paid for-the eepying ehafges asseeiated with that request, a juffsdietiea may r-ejeet subsequent publie r-eeof:ds requests made by thes Kent may look to dr-44 legislative language that eedifies the federal eede language inte st-ate RC-V - Transportation • Placeholder-2003 State Transportation Package needed if Ref.51 fails at the polls in November: Kent's 2003 Legislative Agenda is being assembled in advance of the November 5 general election, which involves the Referendum 51 ballot measure. Referendum 51 will decide whether the state goes forward with a 10-year, $7.8 billion program of statewide transportation infrastructure investments. If Referendum 51 is approved by voters,the 2003 Legislature's role on statewide transportation needs becomes more one of implementation and technical efforts to ensure the R-51 program is carried out in an orderly manner. However, if R-51 fails,the Legislature would have to look at whether some alternative package needs to be crafted. If that possibility comes to pass,Kent would be prepared to join numerous other business and governmental interests in urging legislative action in 2003. The dire traffic, congestion,and capacity problems being faced by our state-and in particular, confronting the Central Puget Sound region-have not gone away and in fact are getting more severe and more costly to address with each passing day, week,month, and year of inaction. • Technical changes to the regional transportation statute-E2SSB 6140: In 2002,the State Legislature enacted,and the Governor signed into law,Engrossed Second Substitute Senate Bill 6140(E2SSB 6140). This legislation authorized the creation of a"Regional Transportation Investment District"(RTID) in the three main Central Puget Sound counties of King,Pierce,and Snohomish-with further authorization for the RTID to take to voters a financing package for improving highways of statewide significance, key highway approaches,certain local arterials �- and freight corridors,etc. The City of Kent, along with other cities,had lobbied in 2002 for 5 legislation that included cities in the RTID governance structure,that allowed for a flexible array of projects to be selected by an RTID, and that ensured equity in how projects and dollars were distributed within a region. Those things did not come to pass. However, the City of Kent has been gratified by the way King County and other counties have reached out and included cities and transportation subarea boards in thcir deliberations. In particular,King County Council Members Julia Patterson and Rob McKenna have been steady and helpful partners to city officials on the South County Area Transportation Board(SCATbd). The current project list being evaluated by the 3-County RTID Board of County Council Members is inclusive of major investment on SR-167, SR-509,I-5, the 228`'Freight Corridor,Pacific Highway,etc. Thus,in evaluating the RTID statute for 2003,the City of Kent does not feel a need to lobby for expansive changes to the statute. The City is in agreement that important technical fixes to the E2SSB 6140 law are necessary—particularly those that clarify bonding authority and tolling language. • Stormwater Mitigation—Injecting flexibility into the process: During the 2002 session, Kent and other municipal and business interests lobbied for legislative enactment of HB 2847, a measure to ensure greater flexibility and cost-effectiveness in addressing stormwater issues. This is a particularly big concern for the City in terms of stormwater mitigation for major transportation projects. The public wants to ensure any transportation investment is used wisely and ensures that the dollars go toward the improvements. If there is not flexibility to meet stormwater obligations in a variety of ways—and if,for example, agencies impose the specifications in a 2001 Department of Ecology Stormwater Manual in a rigid, inflexible fashion —stormwater costs could increase dramatically and the public will see less investment in actual transportation improvements that address congestion,reduce air pollution,etc. Thus, Kent will be looking in 2003 to have the Legislature direct that stormwater mitigation obligations may be met in a watershed-based,flexible, cost-effective manner. Water • Water Resources—City will oppose the "SAFE"initiative as currently structured: In past legislative sessions, Kent has joined other water-supply utilities in lobbying for greater certainty of water rights to serve the needs of growing communities. The City will continue that lobbying effort in 2003. At the same time,certain players within the Locke Administration appear to be downplaying the need for water rights fixes in 2003 and have instead promoted as their "centerpiece"a water infrastructure financing package known as the"Salmon, Agriculture and Families Enhancement" (SAFE)program. Kent and most other water utilities have significant concerns with this program as it is currently laid out. It calls for local utilities to increase utility and electricity fees and to pass these new fee-generated revenues to the State—only to receive a small fraction of the revenues in return. Kent and other utilities have used rates and bonding to make key capital improvements to their systems—and now it appears they will be asked to charge their ratepayers more to subsidize storage projects in Eastern Washington and other water infrastructure projects that do not benefit their customers. Unless the SAFE program undergoes dramatic changes,Kent and other water utilities cannot in good conscience support it—and in fact will actively oppose it. 6 City of Kent 2003 Legislative Agenda—Support/Oppose List Courts • Kent will strongly support legislation to be promoted by numerous suburban cities in the area of Municipal Court services. The legislative initiative will involve amendments to clarify the Inter-Local Cooperation Act to ensure that Municipal Court services may be provided among more than one jurisdiction, and across jurisdictional boundary lines if so desired. Kent sees this as an important clarification to ensure flexibility and cost-effectiveness in delivering these Municipal Court services. Criminal Justice/Public Safety— • Kent will strongly support retention of the Municipal Criminal Justice Account in the State General Fund—as well as expected legislation to remove a burdensome yearly application requirement that goes with the funding. The City's most recent allocation from this account only amounts to about$61,000 a year,but that funding has been used to support Kent Police participation in the"Lighthouse"program to assist at-risk youth; for the Kent Mobile Bus computer lab; and for assistance and prevention efforts in the area of domestic violence. • Kent will support a request for increased funding for the Criminal Justice Training Commission(CJTC). CJTC oversees police academy training that is vital for local police. • Kent will support increased funding for the Washington State Patrol crime lab, which is vital in assisting local police with criminal investigations. Kent will strongly oppose any effoFts to ehange state statute gover-ning dFUg seizures. in past pfeeeeds away fr-efn leeal iaw enfefvefnent and give them exelusively to drug Economic Development/Infrastructure • Kent will strongly support efforts to bolster work force training and skills gap training assistance programs in the State of Washington. The City considers work force training to be an important pillar in economic development efforts. • Kent will support any"Main Street"legislation in 2003 that assists with downtown improvement and revitalization efforts. • Kent will support initiatives to help address the estimated$3 billion local government infrastructure deficit that makes the job of economic development more and more difficult for financially-strapped local communities. • Kent will support legislative efforts to help ease liability concerns over condominium defects that are not the fault of a developer or arise after initial construction has been completed. These liability issues sometimes have a chilling effect on condominium development—something the City has worked to encourage. Employee/Employer Services • Kent will support Department of Retirement Services(DRS) request legislation to give employees in the PERS III program a yearly opportunity to adjust their own contribution 7 rates. Current law does not provide PERS III employees this flexibility, which is enjoyed by employee enrolled in other retirement programs. • Kent will support any legislative initiative in 2003 to provide liability protection for employers who wish to provide detailed reference check information on current,former, or prospective employees. Absent this liability protection, public and private employees are reduced to giving only `name,rank, serial number' information on a current or former employee because they do not want to risk the legal liability of giving out more expansive information. This shortcoming in the law does a disservice to good employees and needlessly hides the flaws of subpar employees. Higher Education—Community Colleges • Kent will strongly support 2003-05 Capital Budget requests put forth by Green River and Highline Community Colleges. These community colleges play an integral role in providing education and career opportunities in South County to both young people and `placebound' adults —and they need to maintain and improve their capital facilities to ensure success. Housing/Human Services • Kent will oppose legislative and/or budget initiatives that reduce funding in the Housing Trust Fund or raid the fund to address other shortfalls. The Trust Fund provides critical assistance to low-income folks who need tools to make housing affordable. Taking money out of the fund or raiding it for other purposes would be shortsighted and ill-advised. • Kent will work with other human and social service providers to protect state funding for core programs that assist those in need. Kent and South King County bear a disproportionate burden when it comes to the need for welfare services,the continuum of care program,etc. Decimating those programs would have a significant negative impact on South King County and only exacerbate the burdens being placed on local communities that are suffering through cuts to federal and King County human service programs. • Kent will support any efforts to eliminate the duplicative Community Health and Safety Networks. These networks were set up via state statute several years ago,but have outlived their usefulness and in fact are duplicating current local efforts and are not providing any direct services. They end up placing a cost and staff burden on the State of Washington at a time those resources would be better used elsewhere. Land-Use/Shorelines • In the area of"buildable lands," Kent will support efforts to secure stable funding for the ongoing mandate that requires the state's six largest counties,and the cities within them,to inventory how much buildable land remains in Urban Growth Areas. At the same time, the City will join other cities in strongly opposing any legislative effort to impose sanctions or other`punishments' on those who do not meet housing targets. Kent has feet and in fact e*eeeded its *.,fgets but Kent is well on its way to meeting its 20-year target as we achieved 53% of our target during the first eight years of the 20-year planning period. Kent recognizes that for other cities that have not,the `failure' to meet targets has more to do with the marketplace than the targets themselves. • With the likelihood that negotiations among several parties will lead to a new Department of Ecology(DOE)rule-making on shoreline plan updates, Kent will support efforts led by the Association of Washington Cities (AWC) to provide cities with adequate time and funding to comply with the new regulatory mandates. 8 • Kent will strongly support any initiatives required to replenish dollars in the state's mobile home relocation assistance fund. In a recent case in Kent, a mobile home park owner decided to pursue a different use of his property and closed the mobile home park—leaving dozens of low- and moderate-income residents without alternatives or funding to assist them in transitioning to other housing. Public Works • Kent will support a legislative initiative developed by Snohomish County, involving an amendment to RCW 46.44.041 to allow for special overweight permits to be granted to "Vactor"trucks used in sewer and drainage system cleanups. The overweight permit allowance is granted for other types of trucks, and the sewer/drainage maintenance mission of local governments is sufficiently important that the same privilege should be extended for Vactor trucks. Transportation • Kent will support expected legislation to remedy state statute so that local jurisdictions may once again impose a street utility charge for local transportation and road needs. Kent was one of approximately 17 jurisdictions that used to impose this fee—the City did so through the utility billing process and there were never any problems raised within the community. At the same time,the City of Seattle imposed this charge via property taxes and opposition to that method led to a lawsuit—and the state Supreme Court ultimately invalidated the old street utility fee. In 2002, cities drafted HB 2700 to remedy the court decision in a way that makes the street utility charge constitutional. Kent supports this effort to provide fiscal stability in the area of local transportation needs. 9 City of Kent 2003 Legislative Agenda Track/Monitor List Kent will closely track and monitor: • Local government financing, revenue,and taxing options legislative packages. While Kent will primarily track this initiative,the City may well support `efficiency' pieces of its that focus on elimination or reduction of mandates or other legislative enactments to save local governments money and time. • Any legislation dealing with home rule authority,local revenues,and cities' bottom lines. Kent strongly supports home rule authority and opposes imposition of unfunded mandates,as well as tax exemptions and tax relief which erode local revenues and authority. • Any proposals to assist cities with extraordinary medical costs associated with the LEOFF 1 pension program. Though a prior surplus in the LEOFF 1 account has largely evaporated, Kent would support a policy initiative to establish a special fund for extraordinary costs that could be used if LEOFF 1 surpluses materialize again. • Legislation to provide new funding sources for parks operation and maintenance. Kent believes any legislative initiative should do more than just take make parks M&O expenditures allowable under the Real Estate Excise Tax (BEET). The concern is that this simply dilutes existing capital infrastructure funding rather than deal with expanding needs. Additionally,Kent opposes an initiative that uses a 5% increase in water-utility fees to pay for parks M&O—it unfairly places a burden on water users to pay for parks M&O. • Any legislative initiatives that make the Public Works Trust Fund more accessible, or more able to address new-growth infrastructure needs. • Any proposed legislation on`regionalizing' of specialty services for law enforcement. Kent would contend that such legislation is unnecessary, particularly given a prior legislatively- directed study in this area. • Proposed legislation authorizing local governments to utilize photo-radar and photo-red technology to curb speeding and enhance safety at key intersections, school zones, railroad crossings,etc. Kent may evaluate such technology if it is authorized. though a pil e8fitaifled HE) funding.. • Efforts to undermine city authority on assumption of water/sewer districts in connection with annexations, infill, or changes to urban growth area boundaries. 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O U SaA, dy 9 C 1� Preliminary Budget � l KEN T W A 3 H I N G T O N City of Kent, Washington 2003 Preliminary Budget GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Kent Washington For the Fiscal Year Beginning January 1, 2002 President Executive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Presentation to the City of Kent, Washington for its annual budget for the fiscal year beginning January 1, 2002. In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. The award is valid for a period of one year only.We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. City of Kent, Washington 2003 Preliminary Budget TABLE OF CONTENTS INTRODUCTION SPECIAL REVENUE FUNDS Kent, Washington Map 2 Street Fund 180 City Organization Chart 3 Lodging Tax Fund 186 City Council 4 Youth/Teen Funds 188 Principal Officials 5 Capital Improvement Fund 190 Mayor's Letter 7 Criminal Justice Fund 195 Kent's Vision 15 Environmental Mitigation Fund 201 2001-2002 Budget Calendar 16 Community Development Block Grant 203 Budget Process 17 Other Operating Projects Fund 206 Kent Cares Philosophy 18 DEBT SERVICE FUNDS BUDGET SUMMARY Voted Debt Service 210 Combined Operating Statement 20 Councilmanic Debt Service 212 2002-2003 Budget Comparison 21 Special Assessment Debt Service 215 Total Sources 22 CAPITAL PROJECT FUNDS Total Uses 23 Street Capital Projects 218 Population vs Staffing Levels 24 Park Capital Projects 220 2003 Position Summary 25 Other Capital Projects 222 Position Changes—Last 3 years 26 Information Technology Capital Projects 224 2003 Proposed Position Reductions 27 2003 Summary of General Fund Reductions 28 ENTERPRISE FUNDS 2003 Summary of All Funds Reductions 29 Utility Clearing 228 General Fund Trends 30 Utility Billing 229 Budget Ending Fund Balance 32 Administration and Warehouse 232 Budget Ending Fund Balances Water 237 Available for Governmental Use 33 Sewerage 245 Fund Structure 35 Golf Complex 253 Budget and Accounting Structures 36 INTERNAL SERVICE FUNDS --`. Budget/Spending Control System 39 Fleet Services 262 Financial Policies 40 Central Services - Finance 268 CAPITAL IMPROVEMENT PROGRAM Central Services— Information Technology 271 — 2003-2008 CIP Source of Funds 44 Fire Equipment Replacement 279 2003-2008 CIP Projects Forecast 45 Facilities Fund 281 2003-2008 Capital Improvement Program 46 Insurance Fund 288 . — Long Term Debt 50 TRUST AND AGENCY FUNDS Future Bond Issues 53, Firemen's Relief and Pension 296 Legal Debt Margin 54 Economic Development Corporation 298 GENERAL FUND STATISTICAL INFORMATION Summary Fund Analysis 56 About Our Community 302 Revenue Analysis 57 General, Special Revenue and Expenditure Analysis 72 Debt Service Funds History and Trends 305 City Council 76 Property Tax Last Four Years 308 Mayor's Office 79 Principal Taxpayers and Employers 309 Municipal Court 87 2002 Property Tax Allocation 310 — Employee Services 92 Property Tax Rates and Distribution 311 Legal Department 101 Sales Tax by SIC Code 313 Finance/Customer Service 111 Sales Tax Comparison 315 Police Department 116 Demographic Data from Census 316 Fire and Life Safety 127 Salary Schedule and Job Classifications 318 Community Development 138 Human Services Agencies 328 Public Works 152 Glossary of Budget Related Terms 329 Parks, Recreation and Community Services 162 Budgeted Full-Time Positions 335 General Information Facts 336 1 City of Kent, Washington 2003 Preliminary Budget KENT, ' WASHINGTON Spokane 0 Seattle KENT 0 Tacoma - Olympia _. i Vancouver Estimated 2003 Population 85,651 2 City of Kent, Washington 2003 Preliminary Budget City of Kent 2003 Organization Chart C=EN5 ADVISORY BOARDS 6 COMMISSIONS Arts Commission CITY Bicycle Advisory Board Civil Service Commission COUNCIL Disability Board Drinking Driver Task Force Economic Development Corporation MAYOR Golf Advisory Board Hearing Examiner Human Services Commission Land Use&Planning Board Library Board of Trustees Diversity Advisory Board Transit Advisory Board CHIEF ADMINISTRATIVE ECONOMIC OFFICER DEVELOPMENT ASST CHIEF JUDGE ADMINISTRATIVE OFFICER --------------------� COMMUNITY PUBLIC WORKS LEGAL CITY CLERK PUBLIC INFO 3 MUNICIPAL DEVELOPMENT GOVT AFFAIRS COURT Permit Center Property Mgmt Legal Counsel Public Records Gov't Relations Judicial Due Process: Planning Services Construction Prosecution Elections Sister Cities Misdeameoners Calls/Openings Public Hearing Examiner Design Domestic Violence Bid blic Information Probation Land Use Planning Environmental Public Notification Collect Fines/Fees Development Svcs Transp/Streets Water Sewer/Drainage Fleet Maintenance EMLi L INFORMATION FIRE AND LIFE POLICE PARKS, REC h TECHNOLOGY SAFETY COMM SVCS Personnel Financial Services Info Tech Planning Fire Suppression Patrol/K-9 Park Acquisition Employment Budget 3 CIP Sytems Selection Fire Investigations Traffic/Prkg Park Plnnnirg/Dev Class/Compensation Accounting Systems Support Emergency Med Svs Bike/Marine Park Maintenance Labor Negotiations Financial Reporting Multimedia Svcs Emergency Mgmt Evidence/Records Recreation Labor Relations Payroll Telecommunications Hazardous Material Training/Volunteers Arts Programs Benefits Customer Services Help Desk Code Enforcement Investigations Senior Center Training Business Licenses Training Fire Prevention Corrections Special Pop Programs Risk Management Utility Billing Web Coordination Training Emergency Response Youth/Teen Program Civil Service Meter Reading Public Education School Liaison Human Services Research 6 Dev Housing d Comm Dev ProAct Golf Operation Public Education Facilities Mgmt 3 City of Kent, Washington 2003 Preliminary Budget KENT, WASHINGTON 7 2002 CITY COUNCIL Council President Judy Woods { > C 5 f C� $ uj .i::: ... V • Ei :.. Julie Peterson, Leona Orr, Judy Woods (Front Row) _ Tim Clark, Connie Epperly, Bruce White, Rico Yingling (Back Row) • KEN T WASHINGTON 4 City of Kent, Washington 2003 Preliminary Budget PRINCIPAL OFFICIALS t Term Expiration MAYOR Jim White 12-31-2005 COUNCIL MEMBERS Judy Woods, President 12-31-2003 Tim Clark 12-31-2005 Connie Epperly 12-31-2003 Leona Orr 12-31-2003 Julie Peterson 12-31-2005 Bruce White 12-31-2005 _ Rico Yingling 12-31-2003 GENERAL GOVERNMENT Mike Martin, Chief Administrative Officer Dena Laurent, Assistant Chief Administrative Officer Tom Brubaker, City Attorney Sue Viseth, Employee Services Director May Miller, Finance Director Marty Mulholland, Information Technology Director PARKS AND RECREATION John Hodgson, Parks, Recreation and Community Services Director PUBLIC SAFETY Jim Schneider, Fire Chief Ed Crawford, Police Chief COMMUNITY DEVELOPMENT Fred Satterstrom, Community Development Director Don Wickstrom, Public Works Director 5 City of Kent, Washington 2003 Preliminary Budget KENT, WASHINGTON :S. -All tat •':�a`:a,„� ) i d y:t. t r Mayor Jim White - 6 a City of Kent, Washington 2003 Preliminary Budget October 28, 2002 Council President Dr. Judy Woods and City Councilmembers City of Kent _ 220 Fourth Avenue South Kent,Washington 98032 Honorable City Council President Woods and Councilmembers: It is my privilege to present you with the 2003 preliminary budget. This $120,412,408 spending plan includes a $63,225,617 General Fund. The entire budget is balanced and contains no new taxes. It cuts or freezes 35 full-time positions, but preserves critical life-safety programs and other core services Kent residents have the right to expect from their government. In total, this budget solves a$6.8 million General Fund shortfall—a proportionately larger shortfall than King County confronted this year. It is a difficult but fiscally conservative proposal I hope you will support. This budget reflects the extraordinarily hard financial times all public agencies find themselves in; the nation is in the midst of a persistent economic downturn. The state of Washington has the dubious distinction of having the highest unemployment rate in the United States. In Puget Sound, we are grappling with the downsizing of one of our largest employers, The Boeing Company. Virtually all of our revenue sources are down, while the cost of doing business, in areas such as health care, are up as they are elsewhere. Yet, I am pleased to recommend a budget that reflects these economic realities and is balanced in — a fashion consistent with the direction our residents have given us. As I mentioned, there are no new taxes anywhere in this budget. There are reductions, but they do not affect services important to the health and safety of our residents. Despite our fiscal environment, you will see that the city of Kent has no intention of wavering from the course we have steered in recent years. We will grow the economy with the groundbreaking of Kent Station, scheduled less than one year from now. Kent Station will change the face of downtown Kent, offering entertainment, retail shops, higher education, residences, and other amenities our city deserves. We will secure the water supply that ensures adequate water for Kent's future. A 3-year, 5% rate increase is proposed in this budget to pay for that project. We will build roads and continue a multi-modal transportation network. We will offer a hand to those in our community who have fallen on hard times, and will require those who want a handout to find it elsewhere. We will provide the services that let our residents feel safe in their community. The Shortfall: $6.8 million Predicting Kent's ultimate budget shortfall this year became a study in taking snapshots as our revenue picture jolted downward. In the end, to balance the 2003 budget required surmounting a $6.8 million shortfall comprised chiefly of these causes: 7 City of Kent, Washington 2003 Preliminary Budget • $1.8 Million - Tax Revenue Decreases. Although all tax revenues were down, the most significant revenue reductions came in two areas: utility tax and sales tax. — The most significant decline in taxes came not from sales taxes, as it did in other jurisdictions, but from utility taxes. Kent saw a$1.4 million decline in utility taxes, including $1.2 million from the electric utility. We believe this was caused by some of our largest customers buying power outside the state, and apparently escaping local taxation. We are investigating further to confirm whether this is the case and to discover a means of recouping — that lost revenue. Like other public agencies nationwide, our sales tax fell steeply by $0.5 million. Given the -- status of the economy, this was understandable; however, the severity of this decline was greater than expected. 0 $0.9 Million - Permit and Plan Check Fee Decreases. Although some areas of construction continue to show life, such as single-family housing, valuation of construction permits has plummeted to the lowest levels in a decade. Construction is always the harbinger of the — economy's health, and we do not expect to see it pick up significantly in 2003. However, the Kent Station development will break ground in 2003, and it promises to give construction a ` significant shot in the arm. • $0.4 Million — State Backfill Loss from Voter-Approved Initiative 695. Voters have said — they wanted property taxes to remain low and government to reduce taxes on motor vehicle licenses. We have acknowledged and responded to that direction. Unlike most other jurisdictions, we have not used all of the legally available "banked" property tax, and we have maintained only a 1% increase. It is important to note that at least two additional voter initiatives linger at the time this — budget goes to print, both of which could drastically affect the 2003 budget. Initiative 776 would reduce funds for local road construction by $737,000. Based on state actuary estimates, Initiative 790 could cost Kent $432,579 in 2003 and $1,147,562 in 2004. Because — of the uncertainty surrounding the effect of these initiatives, I have not included them in this budget. However, their success could have a significant impact on the final 2003 budget. • $1.7 Million — Cost Increase of Health and Welfare Benefits for Employees. As you know, Kent is a self-insured city that provides health care to all its regular employees. Double-digit increases in medical costs continued into 2002, resulting in an additional $2.1 — million in expenditures for employee health and welfare benefits with $1.7 million affecting the General Fund. Also contributing to the upward trend is the rising cost of prescription drugs. Significant increases in Kent's individual and large claims filed by its employees and — their dependents have caused a 29% increase in Kent's premium. All these losses were somewhat offset by belt-tightening this year. In all, Kent saved $ 2.7 million in expenses in 2002 —mostly by not filling positions as they came open through attrition. 8 — City of Kent, Washington 2003 Preliminary Budget Along with the $1.4 million budget cut made earlier this year, the belt-tightening kept the budget deficit at a manageable level. Closing the Shortfall _ Kent's shortfall was caused by forces that will remain with us in the near future. Our best information is that the economy will stabilize in about one year, then slowly come back to life. This knowledge informed the strategy I employed to cure Kent's budget shortfall. I relied on a _ mix of short- and long-term mechanisms that will minimize impact on our ability to deliver core services and to preserve the ability to ramp back up quickly in twelve to eighteen months if the economy revives. If the economy worsens in 2003, you may expect another round of cuts, perhaps more severe. The major areas of reduction were: • $1.9 Million - Downsized Staffing. Kent's General Fund budget is 76.8% salaries and benefits. Any significant, systemic reduction must involve reductions in our work force. With this budget, I propose eliminating more positions than at any time in memory. I propose eliminating 25 vacant positions and placing a future hiring freeze on 10 more, for a total of 35. These positions come from virtually every department in the city. Downsizing is never easy or popular. But I have avoided layoffs, and in good conscience I cannot recommend filling these positions in the near future. In equally good conscience, I have not proposed balancing this budget on the backs of our — employees, who will face difficult times in the coming year. I have not proposed layoffs. To the contrary, we have, or are in the process of, concluding contracts with our largest labor units that I believe are fair and equitable. Likewise, I have included funds that ensure the wages of those employees not represented by unions are comparable with their peers in other cities. It is noteworthy that this is the third consecutive year I have reduced the number of positions in Kent's budget. It brings our per capita staff-to-resident ratio to 9.2, the lowest it has been in over 10 years, with the exception of the anomaly in 1996 caused by the Meridian Annexation. • $1.1 Million - Capital Improvements Deleted or Delayed. The improvements range from routine building repairs such as re-roofing, painting and furniture replacements to miscellaneous equipment replacement. It has been this city's policy to ensure that lifecycle projects, which are projects that maintain or preserve our assets, share equal priority with building or buying new assets. This year, because of the severity of our budget shortfall, I propose relaxing this policy. • $0.9 Million - Delayed Vehicle Purchases and Reductions of Fleet Reserve. We take pride in the condition of our fleet. Conservative fiscal policies have, over the years, built the fleet into one of the finest in the state. Kent has a replacement program that schedules replacements when a vehicle reaches the end of its normal life cycle. It takes into account 9 City of Kent, Washington 2003 Preliminary Budget things such as mileage, repairs, type of use, and so forth. In a normal year, we would have expected to replace 32 vehicles. We have relaxed that policy so that we are only replacing 22 —� vehicles. _ As with delays in capital improvements, this is a slippery slope. But this year, we are not on a level fiscal playing field. I believe that, in the spirit of prioritizing our reductions to preserve services to our residents, these are areas where we can defer without fatal budgetary consequences. • $1.0 Million - Reallocation of Sales Tax Revenue. In this budget proposal, we are changing the allocation of the sales tax revenue from 75% General Fund / 25% Capital Improvement, to 80% General Fund / 20% Capital Improvement. This shifts $1 million in sales tax — revenues from Capital Improvement to the General Fund to offset the increasing operating costs and revenue losses. This will provide a greatly needed funding source for operations, and will reduce the need to either find other revenue sources or to make further cuts in services. Capital projects were deferred, reduced or not funded to allow for this reallocation. • $1.1 Million - Miscellaneous Reductions. These reductions range from paperclips to road de-icer, training to technology, to reallocation of funds and job duties. Kent itself is now the 4`h largest employer in the city of Kent (behind Boeing, the Kent School District, and _ Hexcel). Any one of these cuts, taken by itself, would not seem significant. But taken together they would make running any large business, public or private, more difficult in terms of efficiency and ability to be proactive. • $2.8 Million - General Fund Contingency Reduction. This is among the most difficult recommendations I must make to you. You and previous councils worked wisely for years to raise our rainy day reserve to 10% of the entire General Fund. The sky is not falling, but I hope I don't have to convince any of you that the rainy days are here. The reserve was built for times such as these. Though the reductions will certainly injure our ability to deliver services to our residents, the reserve will let us prop it up for a short time. The recommended reduction represents 4.3% of our entire reserve, leaving a remainder of 5.6% or about $3.5 million. As I mentioned, at this time last year, I proposed a budget that relied on $1.4 million in reserve funds. Later, in February of this year, it became evident that the economy was underperforming all economic forecasts. We revisited that budget, and made cuts to restore the reserve to its full 10% in anticipation of a bumpy road. In retrospect, those cuts, though difficult to make in a two-month-old budget, were prescient. If we had not made them at that time, I would be recommending a budget to you today that — almost certainly would have required layoffs and severe reductions in all core services. As it is, the recipe of cuts, delays of projects and vehicles, and reallocations injure our ability to do the things that help us remain ahead of the game, but we are still in the game. 10 City of Kent, Washington 2003 Preliminary Budget No one has enjoyed building the budget this year, but no one has complained. This is, in large part, because we have professional staff who can manage difficult times and continue to make things work. I have specifically instructed staff not to complain about the reality of the budget, which is that we must make cuts, delay projects, and raid fund balances. They have complied .like the professionals they are. But don't be misled; it is not possible to reduce a General Fund budget by 2.2% and not see significant consequences. In the spirit of following my own instructions, I won't parade a litany of things we can't do here, but I feel obliged to give you a sampling: • Community Development - The impact of proposed budget cuts to Community Development can best be summed up in two words: reduced service. In the permitting area, this impact will manifest itself in reduced customer service, a reduced ability to support the coordinating activities of the Permit Center, and a reduced ability to respond to customer- driven workload increases. In the area of planning, the elimination of one-half of the long-range planning positions severely hampers the ability of Kent to meet all of its obligations under the Growth Management Act. • Police - While there has been no outright elimination of uniformed positions in the police budget, four positions are frozen. These positions will likely remain unfilled next year, as '- they have been this year. Additionally, two non-uniformed positions have been eliminated. Police staffing is adequate, but it may become stretched during incidents that require an unusually large police presence. Seven police vehicles that would have been purchased this year were not. The fleet remains among the best in the state but delayed vehicle purchases remains an area of concern. • Information Technology - This is primarily an "internal service" department. Reductions generally will result in reduced efficiencies and increased risk. Technical support, presentation, and analysis capabilities will suffer. Staffing may not be sufficient to respond to all technical problems, with the area of greatest risk occurring in the network and telephone functions. Because of the reduction in technical services staffing, employees who need help -" will not always get it in a timely fashion. _ • Parks - Support for various events will be reduced or eliminated. For example, funds that supported the Kaleidoscope Festival will be reduced and moved to enhance the international component of the Canterbury Fair. Some specialized programs for our developmentally _ disabled population will be reduced. Parking lots will be swept quarterly instead of monthly; tennis courts professionally cleaned every other year; minor repairs to fencing, lighting, and cleaning done less frequently; and park grounds fertilized to a lesser degree. Finally, recreation participant fees will be increased. • Fire - The Fire Department will continue to provide essential life-safety services as it has in the past. Frozen positions will mean that an optional aid car, intended for service when staffing allows, will, for the most part, remain idle. The department is concerned that routine 11 City of Kent, Washington 2003 Preliminary Budget absences, such as vacation and sick leave, will require coverage by overtime staff. The Fire Prevention division will make fewer contacts with students in classrooms and the public in -� general. • Employee Services -The department has made reductions that acknowledge the cessation in hiring. Various employees have voluntarily reduced their hours, around which the department will reorganize. Training that is not mandatory, such as Diversity Training, will be delayed or not presented at all. It is noteworthy that this department offered cuts that were three times greater than its target. — • Public Works - The department is divided into two major parts; the first is the engineering division, which is responsible for building and inspecting new roads and utilities. In this — regard, the department's contribution to the permit process will be impaired, especially for permits requiring traffic or environmental review. The recently created traffic hotline, which is broadcast on AM station 1650, will not be updated on a daily basis, as it has been in the past. The department's ability to respond quickly to unforeseen events, such as work zone difficulties, will be diminished. The second major function of the department is operations; it maintains the public infrastructure designed and built by the engineering division. It also maintains Kent's fleet. In the operations division, fewer materials, such as chip seal, will be purchased. This means — that routine maintenance that extends a road's life will not be performed in some cases. Operations extended the life of 24 vehicles, which means those vehicles will require more maintenance. The department also cut back on tools, which will make that vehicle maintenance more difficult. Training is reduced, as is the department's ability to respond to vegetation-related complaints. — • Legal Department - As with other internal service departments, the cuts here will cause reductions in service and response time. The department will allow some of the less — important court calendars to go unattended by our prosecutors. Certain committees, like the Civil Service Commission and the Land Use and Planning Board, may lose some representation. The department will have to reprioritize its workload, and its response to less _ important legal issues will be delayed. As I mentioned previously, I have crafted a budget that maximizes our ability to provide direct — services to the public. And you can see that the wheels will not fall off Kent because of the reductions I propose. However, this budget will create conditions that are unseen but will affect efficiency, productivity, and the ability to be proactive. Equally unseen, but perhaps more _ looming, are the potential effects of drawing down reserves that we built over the years. Strategic Goals Budget cuts portray only part of this picture. We all remain focused not on what we cannot do, but on what we will achieve. In 2003, we will achieve much. We will remain true to the course we have steered. At a recent retreat, we reconfirmed Kent's Strategic Goals. Within the confined — parameters of our fiscal abilities, I have attempted to advance those goals. Briefly: 12 I City of Kent, Washington 2003 Preliminary Budget j • Vibrant Downtown- In 2003, we will see groundbreaking on the first phase of Kent Station, which will bring over 265,000 square feet of new commercial space to downtown Kent, -- including a grocery store, a Cineplex, and a branch campus of Green River Community College. This new project will bring us a more vital and identifiable city center, new jobs, new services, shopping, and new tax revenues. -- • Safe. Community- New Police systems have been planned over the past two years and implementation of the jail management system component will begin in 2003, to be followed by implementation of records and field reporting systems. We will continue to combat the costs of associated_jail and prisoner custody by developing jail alternatives and further developing jail work programs; last year we were able to give back 25,000 hours of work to Kent in jail work programs. This year marks the culmination of five years of a volunteer corps for the police department and beginning this year, we will have volunteers on patrol. • Effective Transportation- While the 2003 budget is constrained, it will still be a significant year for transportation improvements. The 228th St. corridor project will proceed to the design, right-of-way acquisition, and permit stage. S. 212th St. from WVH to the Green River will be overlaid. The intersection of SE 248th St. and 98th Ave. will be reconfigured and constructed. The widening of Reith Rd. and Military Rd. at the intersection will be designed, the Pacific Highway HOV improvements, the adding of lanes to the James St. and Central Ave. intersection, and the street improvements associated with the Kent Station project should be all under construction in one form or another. • Strong Local Economy- In 2003, Kent will adopt its first Economic Development Strategy, working in partnership with the Kent Chamber, the KDP, area colleges, and the business community. We will continue to create and assist redevelopment opportunities, such as the Pacific Gateway Master Plan and creation of a soccer complex on the Midway Landfill site. We will pursue economic development legislation at the state level and will create and implement a business-marketing plan. • Valued Government Services- In 2003, we look forward to a number of changes that contribute to the effectiveness of general government. We'll see the new East Hill Youth Sports Complex, which will provide year-round sports recreational capabilities for our youth. In the area of Human Services, we will take advantage of our status as an entitlement city, which allows us to create direct contract relationships with the Federal Government and _ provides us with access to additional funds. We will continue to build upon the successes in our permitting area by working to further streamline and improve the permitting process. In the area of internal services, we look forward to the usage of a new computer system for _ recruitment, benefits, and payroll functions. This will affect all employees, and over time, will provide enhancements to services coordinated by Employee Services and Finance. Conclusion The finance staff has worked tirelessly on this budget, and I would like to acknowledge its effort here. Building the budget involves dozens of people in all departments and hundreds of staff hours. In times of plenty the budget is a snap. In years like this one it is frustrating and 13 City of Kent, Washington 2003 Preliminary Budget discouraging. I likewise acknowledge their work in a particularly difficult budget year. Council should know that, from top to bottom, your staff is committed to maximizing our scarce resources, and ensuring that the public is well served. It would be easy to dwell on the fact that we are in difficult times, or focus on what we cannot do. However, I look with optimism to the future. I believe I can say without theatrics that we have reached a moment in time when Kent is poised for changes that are as far reaching as any time in its history. In 2003 we will begin building out our downtown with the Kent Station project. We hope to procure our ultimate water source from the Tacoma Second Supply project. We are beginning to plan for a Kent that, in the next five years, is likely to have a population of 110,000. We have discussed expansions of our campus to include a public safety complex to protect existing and future residents. Kent is well positioned to take advantage of these opportunities. We will not be fettered in 2003 by a difficult revenue picture. We will not dwell on what we cannot do. We will focus on what _ we expect to achieve in 2003, and how we can continue moving toward our long-term objectives. I am confident that, together,we will find success. Res ectively Submitted, Jim White, Mayor 14 I City of Kent, Washington 2003 Preliminary Budget t CONNECTING FOR SUCCESS In Kent, we CONNECT to the world, the region and the local community. Our services and resources - foster SUCCESS for Kent's individuals, families and businesses. • KEN T W A S H I N G T O N L 15 City of Kent, Washington 2003 Preliminary Budget 2003 BUDGET PROCESS CALENDAR TARGET & GOAL MEETING COUNCIL OPERATIONS COMMITTEE 5/20 Financial Report - 1st Quarter CIP—KICK-OFF MEETING 5/14 Council Chambers East 2:00-3:00 BUDGET CALL 6/4 Chambers East 2:00-3:00 Mayor provides budget instructions to departments DEPARTMENTS MEET WITH FINANCE 6/5-7/16 Review and adjust baseline budgets DEPARTMENT PRESENTATIONS TO ADMINISTRATION 8/5-a/23 Departmental Presentation of Issues COUNCIL REGULAR 9/17 Public Hearing on 2003 Budget (1s'public hearing) Capital Improvement Plan 2003—2008 (1 s' public hearing) COUNCIL OPERATIONS COMMITTEE 10/1 2003 Preliminary Budget Summary Review Revenues and Expenditure Estimates COUNCIL WORKSHOP 11/5 - Overview of 2003 Preliminary Budget Document COUNCIL REVIEWS PRELIMINARY BUDGET 11/5-12/3 Budget Review COUNCIL OPERATIONS COMMITTEE 11/19 Budget Review COUNCIL REGULAR 11/19 Public Hearing on 2003 Budget and Capital Improvement Plan (2"d public hearing) Public Hearing on 2002 Tax Levy for 2003 Budget COUNCIL OPERATIONS COMMITTEE 12/3 Budget Review and Recommendation COUNCIL REGULAR 12/10 Adoption of 2003 Budget Adoption of 2002 Tax Levy Ordinance for 2003 Budget Adoption of 2002 Budget Amendments 10/28/02 16 1 City of Kent, Washington 2003 Preliminary Budget BUDGET PROCESS IDENTIFY TOP AND HIGH PRIORITY TARGET ISSUES (February-April) The City Council, Mayor and Administration usually meet in February or March of each year to review legal mandates and current operating and capital issues. They then set the Target Issues for the next year's budget. REVIEW FINANCIAL FORECAST AND UPDATE BUDGET PROCESS (April-May) Estimated actual revenue and expenditures are projected for the current year using the just completed fiscal year figures and the first quarter of actual revenue and expenditures. The 2003 cost of providing the 2002 level of service is then forecast and matched against projected 2003 revenue. The resulting surplus or shortfall identifies whether the upcoming budget process will be a status quo, program expansion or budget cut process. CAPITAL IMPROVEMENT PLAN REVIEW (June-August) _ Previously adopted CIP plans are reviewed during this time, with updated Council priorities and available revenue. This allows a balanced capital plan to be recommended for incorporation into the annual budget. PUBLIC HEARINGS (September, November) - Council holds open public hearings to receive public input for the next year's budget and Capital plans. BALANCE OPERATING & CAPITAL BUDGETS (August-September) This phase of the budget development process involves detailed analysis of baseline budgets as well as detailed review of program expansion or cuts needed to bring the budget into balance. Financial forecasts are updated by the Finance Department and the final proposed budget is recommended by the Mayor. The Finance Department makes sure that the final funding recommendations for operating and capital budgets are balanced to the estimated revenues. PRELIMINARY BUDGET AVAILABLE (November) The Finance Department prepares the preliminary budget document balancing final revenue forecasts with expenditures. The preliminary printed budget is available on approximately November 1 of each year at the City Clerk and the Finance Department and the Library. BUDGET ADOPTION (November-December) The Mayor's proposed budget is transmitted to the Council. During this time, Council reviews the Mayor's proposed budget, holds public hearings, and recommends any final adjustments that they may deem necessary. The final balanced budget is then adopted by City Council in November or December for the next year. BUDGET ADJUSTMENTS FOR CURRENT YEAR BUDGET (December) The Finance Department summarizes all capital and operating budget adjustments Council has approved during the current year plus any additional adjustments into two comprehensive budget adjustment ordinances. This adjustment is adopted by Council as required by State law and shown as "2002 Adjusted Budget" in this document. 17 City of Kent, Washington 2003 Preliminary Budget KENT CARES Our missions is to enhance the quality of community i life for residents, business people, and visitors of Kent. Kent cares about providing effective, professional services. The values which guide us in fulfilling this mission are: COMMUNITY We work together as a diverse community. ACTION We act responsibly, reliably and efficiently. RESPECT We respect the community and each other. ENCOURAGEMENT We encourage and solicit open communication among and between Kent's City employees, citizens, business people and visitors. SERVICE We serve each other. • KEN T W A S H I N G T O N 18 9 City of Kent, Washington 2003 Preliminary Budget BUDGET SUMMARY _ The BUDGET SUMMARY includes an overview Combined Operating Statement 20 of the 2003 budget. 2002-2003 Budget Comparison 21 Total Sources 22 Total Uses 23 Population vs Staffing Levels 24 — 2003 Position Summary 25 Position Changes— Last 3 years 26 2003 Proposed Positions Reductions 27 2003 Summary of Gen Fund Reductions 28 2003 Summary of All Funds Reductions 29 General Fund Trends 30 Budget Ending Fund Balance 32 Budget Ending Fund Balances Available for Governmental Use 33 Fund Structure 35 Budget and Accounting Structure 36 Budget/Spending Control System 39 Financial Policies 40 19 i City of Kent, Washington 2003 Preliminary Budget 2003 Budget Combined Operating Statement _ Inc (Dec) Beginning Ending in Fund Fund Fund Revenues Expenditures Balance Balance Balance GOVERNMENTAL FUNDS GENERAL FUND 60,679,275 63,225,617 (2,546,342) 6,093,410 3,547,068 SPECIAL REVENUE FUNDS Street 4,553,386 4,190,688 362,698 365,020 727,718 Lodging Tax Fund 132,526 151,530 (19,004) 25,568 6,564 - Youth/Teen Programs 626,906 634,595 (7,689) 17,415 9,726 Capital Improvement 7,797,675 8,526,743 (729,068) 793,429 64,361 Criminal Justice 2,581,595 2,863,606 (282,011) 1,124,153 842,142 Environmental Mitigation 222,328 161,914 60,414 141,790 202,204 Community Block Grant 613,000 613,000 Other Operating Projects 15,768 15,768 DEBT SERVICE FUNDS Voted 1,785,000 1,780,752 4,248 16,330 20,578 Councilmanic 8,018,643 8,018,643 Special Assessment 2,659,424 2,846,825 (187,401) 2,111,514 1,924,113 _ CAPITAL PROJECTS FUNDS Street Projects 1,795,000 1,795,000 Parks Projects 1,757,926 1,757,926 Other Projects Technology Projects 500,000 500,000 PROPRIETARY FUNDS ENTERPRISE FUNDS Water 8,368,107 9,685,260 (1,317,153) 1,598,759 281,606 Sewerage 23,374,059 23,894,475 (520,416) 2,499,345 1,978,929 Golf Complex 3,269,000 3,081,966 187,034 36,608 223,642 INTERNAL SERVICE FUNDS Equipment Rental 2,930,728 2,539,207 391,521 2,784,307 3,175,828 Central Services 4,457,113 4,458,284 (1,171) 51,199 50,028 Fire Equipment 243,281 400,000 (156,719) 352,854 196,135 Facilities Fund 3,992,364 4,259,684 (267,320) 472,578 205,258 Insurance 11,362,742 11,040,284 322,458 975,684 1,298,142 FIDUCIARY FUNDS TRUST AND AGENCY FUNDS Firemen's Pension 196,960 256,180 (59,220) 3,549,514 3,490,294 Economic Development Corp 4,925 7,108 (2,183) 29,754 27,571 TOTAL GROSS BUDGET 151,937,731 156,705,055 (4,767,324) 23,039,231 18,271,907 LESS: Internal Service Funds 22,270,245 22,270,245 Other Transfers 14,022,402 14,022,402 TOTAL BUDGET 115,645,084 120,412,408 (4,767,324) 23,039,231 18,271,907 20 City of Kent, Washington 2003 Preliminary Budget 200212003 BUDGET COMPARISON EXPENDITURE BY FUND ANALYSIS 2002 Budget 2003 Budget Budget Change Operating Capital Operating Capital $ % GOVERNMENTALFUNDS GENERAL FUND 64,654,862 24,000 63,206,117 19,500 (1,453,245) (2.2) SPECIAL REVENUE FUNDS Street 4,899,474 31,500 4,104,188 86,500 (740,286) (15.0) Lodging Tax 145,000 151,530 6,530 Youth/Teen Programs 790,886 634,595 (156,291) (19.8) Capital Improvement 10,488,668 8,441,743 85,000 (1,961,925) (18.7) Criminal Justice 2,628,510 83,432 2,811,996 51,610 151,664 5.6 Environmental Mitigation 147,729 161,914 14,185 9.6 Community Block Grant 182,047 433,624 613,000 (2,671) (0.4) Other Operating Projects 316,876 284,500 15,768 (585,608) (97.4) DEBT SERVICE FUNDS Voted 1,786,503 1,780,752 (5,751) (0.3) Councilmanic 7,297,236 8,018,643 721,407 9.9 Special Assessment 2,819,169 2,846,825 27,656 1.0 CAPITAL PROJECTS FUNDS Street Projects 7,526,000 1,795,000 (5,731,000) (76.1) Parks Projects 5,263,640 1,757,926 (3,505,714) (66.6) Other Projects 3,140,000 (3,140,000) (100.0) Technology Projects 500,000 500,000 -�� PROPRIETARY FUNDS ENTERPRISE FUNDS Water 8,397,921 1,192,000 8,091,260 1,594,000 95,339 1.0 Sewerage 21,137,731 2,893,200 20,808,475 3,086,000 (136,456) (0.6) Golf Complex 2,995,668 3,036,966 45,000 86,298 2.9 INTERNAL SERVICE FUNDS Equipment Rental 2,089,102 680,500 2,001,707 537,500 (230,395) (8.3) Central Services 4,687,610 2,700,000 4,458,284 (2,929,326) (39.7) Fire Equipment 600,000 400,000 (200,000) (33.3) Facilities 4,143,757 345,000 4,259,684 (229,073) (5.1) - Insurance 8,886,545 11,040,284 2,153,739 24.2 FIDUCIARY FUNDS TRUST AND AGENCY FUNDS Firemen's Pension 254,936 256,180 1,244 0.5 Economic Development 8,385 7,108 (1,277) (15.2) TOTAL GROSS BUDGET 149,358,615 24,597,396 147,147,019 9,558,036 (17,250,956) (9.9) LESS: Internal Service Funds 20,425,400 22,270,245 1,844,845 9.0 Other Transfers 17,832,585 14,022,402 (3,810,183) (21.4) Total Operating Budget 111,100,630 110,854,372 (246,258) (0.2) Total Capital Budget 24,597,396 9,558,036 (15,039,360) (61.1) TOTAL BUDGET 135,698,026 120,412,408 (15,285,618) (11.3) 21 .r City of Kent, Washington 2003 Preliminary Budget r Total Sources Beginning Fund Balance Property Tax Fines&Forfeitures /i,;;//•! i. /;% ,X —\ j%.�;j:..'.'.'.'.'. .'. Total Taxes . 42.3% Ucenses&Permits \`:`n � ,f/%/i•% .y/�•"j... '{'<}L'.;} } `<: Sales Tax 14.3% Intergovernmental `r t e ' Interest&Miscellaneous __ 6% -- _ - ---- a Utility and Misc Tax -,. 11% Charges for Service 25% 2003 Budget Beginning Fund Balance 23,039,231 Property Tax 23,125,251 Sales Tax 22,620,729 Utility and Misc Tax 14,686,433 Charges for Service 35,283,754 Interest & Miscellaneous 8,205,213 _ Intergovernmental 8,580,582 Licenses & Permits 1,724,565 Fines & Forfeitures 1,418,557 Total Revenues $138,684,315 The City is fortunate to have diverse revenue streams. Taxes are the primary funding for general governmental services, composing 42.3% of the total funding sources for 2003. Charges for services are largely user fees for water and sewer utilities. Golf revenues and parks sponsored classes are examples of other forms of this type of revenue. Intergovernmental revenue is primarily from the grants, Fire District 37 contract and shared revenues from the State such as the EMS Levy, Liquor board profits and excise taxes. Licenses and permits include business licensing and permitting revenues, and fines and forfeitures are collected for city infractions and court costs. 22 i City of Kent, Washington 2003 Preliminary Budget i Total Uses Ending Fund Supplies Balance 3.6% 13.2% Capital Outlay 111 6.9%, Debt Service` 11.9% ' Salaries & Benefits 46.3% Services & Allocations 18.2% 2003 Budget Salaries & Benefits 64,204,442 Services&Allocations 25,199,003 Debt Service 16,499,989 Capital Outlay 9,558,036 Supplies 4,950,938 - Ending Fund Balance 18,271,907 Total Expenditures $138,684,315 Salaries and benefits make up almost 46.3% of the city's total uses supporting 801.17 full time equivalent positions. Services and allocations are expenditures for outside contractors, consultants and other services. Debt service is the city's debt repayment of principal and interest on the city's bonded debt. These bonds are _ issued to finance construction of capital projects such as parks, roads, storm sewer and system improvements. Capital outlays are valuable fixed assets with a general lifetime of more than three years, and supply expenditures are for office and operating supplies. 23 City of Kent, Washington 2003 Preliminary Budget a co le r 0 ao m V N o 0 CAL N M N N W C r 0 IN N 0) 0) L6 LL i h n O vi t!1 c C. N N N O ct, n c` N � 01 c co M r M N 00 N � o O CIDN CIDN 00 0 O M O M N N o to °'• LO y 0 N � °' o Ca M E = o �, N 0 o o LO c o }�O T— n C a) V/ N 0 2 M N o _ o �. .- ClMor. cr .� > ��. *' W o cca N co o Ca a� .. = m w o c CD - ++ •— cn N 000 o ui cc M Of M M N N (D 5CZ _. (1) rn N M N 0) 01 O O N O T c � r rn = - .� O T 0 0 r aQ. U N N N M I � W U M O Uj cn O N ai r r To c CO L.i. C 0 O M 0 0 O O O O O O O O O O a) T O O O O O O O O O O -C '' O 0) CO N O to q M N d 0 d r 0 0O N = a W 0 C c" � H = � 0 � a� U. C ++ .cn 0 . d N 3 0 0 W LLj 0. f9 U.LL � 0 N N 24 City of Kent, Washington 2003 Preliminary Budget i 2003 POSITION SUMMARY Full Time(FT) 2003 Regular Part Time(RPT) 2001 2002 Program 2003 All Data in Full-Time Equivalents Final Budget Adjusted Bud et Chanctes Budget GENERAL GOVERNMENT FT RPT FT RPT FT RPT FT RPT City Council 1.00 1.00 1.00 Mayor's Office 7.00 0.53 8.00 0.53 -1.00 7.00 0.53 City Clerk 4.00 4.00 -1.00 3.00 Municipal Court 18.00 1.59 19.00 1.59 -1.00 18.00 1.59 Employee Services 13.00 13.00 -2.00 1.80 11.00 1.80 Legal 12.00 12.00 -2.00 10.00 Finance 25.50 0.60 24.50 1.40 -1.50 0.90 23.00 2.30 Police 166.00 3.41 164.00 3.41 -2.00 162.00 3.41 _ Fire and Life Safety 160.00 1.50 160.00 1.50 -1.00 159.00 1.50 Community Development 42.00 42.00 -3.00 39.00 Public Works 65.00 64.00 -3.00 61.00 Parks and Community Services 69.00 8.17 68.00 8.92 -2.25 68.00 6.67 Sub Total 582.50 15.80 579.50 17.35 -17.50 0.45 562.00 17.80 Full Time Equivalents 598.30 596.85 -17.05 579.80 SPECIAL REVENUE FUNDS Street Utility Fund-Pub Wks 9.00 9.00 9.00 Street Utility Fund-Parks Maint 2.00 2.00 2.00 Capital Improvement-Finance 1.50 0.50 0.90 -0.50 0.90 Criminal Justice- Legal 7.00 7.00 7.00 Criminal Justice- Police 20.25 22.00 22.00 Environmental Fund-Pub Wks 0.50 0.50 0.50 Com Development Block Grant 4.00 0.75 5.00 5.00 OTHER OPERATING PROJECTS Project Planner-Zoning 1.00 1.00 1.00 PW Corridor Project-Analyst 1.00 1.00 -1.00 PW Constr.Inspector(2yr) 1.00 1.00 1.00 PW Transit Proj-Tr Dem Spec. 1.00 1.00 1.00 Sub Total 48.25 0.75 50.00 0.90 -1.50 48.50 0.90 CAPITAL PROJECT FUNDS Into Tech-Automation Project 7.00 7.00 7.00 PW Engr-Commute Reduction 1.00 1.00 1.00 Parks Projects 3.00 3.00 3.00 Sub Total 11.00 11.00 11.00 ENTERPRISE FUNDS Utility Billing-Finance 8.00 1.06 8.00 1.06 8.00 1.06 Utility Operations-Public Works 74.50 74.50 -1.00 73.50 Golf Complex-Parks 11.00 3.10 11.00 3.10 -2.00 9.00 3.10 Sub Total 93.50 4.16 93.50 4.16 -3.00 90.50 4.16 INTERNAL SERVICE FUNDS Fleet Services 8.00 8.00 8.00 Information Technology 29.00 2.31 28.00 2.31 -3.00 -0.50 25.00 1.81 Facilities 24.00 3.50 24.00 3.50 24.00 3.50 Insurance Fund-Emp Services 4.00 4.00 4.00 Sub Total 65.00 5.81 64.00 5.81 -3.00 -0.50 61.00 5.31 Total 800.25 26.52 798.00 28.22 -25.00 -0.05 773.00 28.17 Full Time Equivalents 826.77 826.22 -25.05 801.17 Funding of four positions in Police and six positions in Fire have been frozen for a total position impact of 35.05 25 City of Kent, Washington 2003 Preliminary Budget POSITION CHANGES- LAST THREE YEARS Full Time(FT) Regular Part Time(RPT) 2000 Changes 2003 ` All data in Full-Time Equivalents Adj Budget 2001 2002 2003 Budget GENERAL GOVERNMENT FT RPT FT RPT FT RPT FT RPT FT RPT City Council 1.00 1.00 Mayor's Office 7.00 0.50 0.03 1.00 -1.00 7.00 0.53 -- City Clerk 3.00 1.00 -1.00 3.00 Municipal Court 18.00 1.50 0.09 1.00 -1.00 18.00 1.59 Employee Services 9.00 4.00 -2.00 1.80 11.00 1.80 Legal 10.00 1.60 2.00 -1.60 -2.00 10.00 Finance 24.50 0.60 1.00 -1.00 0.80 -1.50 0.90 23.00 2.30 Police 164.00 3.28 2.00 0.13 -2.00 -2.00 162.00 3.41 Fire and Life Safety 158.00 1.50 2.00 -1.00 159.00 1.50 Community Development . 38.00 4.00 -3.00 39.00 Public Works 63.00 2.00 -1.00 -3.00 61.00 Parks and Community Services 66.25 6.11 2.75 2.06 -1.00 0.75 -2.25 68.00 6.67 TOTAL 561.75 15.09 20.75 0.71 -3.00 1.55 -17.50 0.45 562.00 17.80 _ Full Time Equivalents 576.84 21.46 -1.45 -17.05 579.80 SPECIAL REVENUE FUNDS Street Utility-Public Works 9.00 9.00 Street Utility Fund-Parks Maint 2.00 2.00 Capital Improvement-Finance 1.50 -1.00 0.90 -0.50 0.90 Criminal Justice Legal 6.00 1.00 7.00 Criminal Justice Police 18.25 2.00 1.75 22.00 Environmental-Public Works 0.50 0.50 Fire Public Works Community Dev Block Grant 4.00 0.75 1.00 -0.75 5.00 Other Operating Projects Project Planner-Zoning 1.00 1.00 Legal-Dom Viol Advocate PW Corridor Project-Analyst 1.00 .1.00 PW Construction Inspector 1.00 1.00 PW Transit Pro'-Tr Dmd Spec. 1.00 1.00 TOTAL 44.25 4.00 0.75 1.75 0.15 -1.50 48.50 0.90 Full Time Equivalents 44.25 4.75 1.90 -1.50 49.40 CAPITAL PROJECT FUNDS Info Tech-Automation Project 7.00 7.00 PW Engr-Commute Trip Reduct 1.00 1.00 Parks Projects 3.00 3.00 TOTAL 11.00 11.00 Full Time Equivalents 11.00 11.00 ENTERPRISE FUNDS Utility Billing-Finance 7.00 1.06 1.00 8.00 1.06 Utility Operations-Public Works 68.50 6.00 -1.00 73.50 Golf Complex-Parks 9.00 1.50 2.00 1.60 -2.00 9.00 3.10 TOTAL 84.50 2.56 9.00 1.60 -3.00 90.50 4.16 Full Time Equivalents 87.06 10.60 -3.00 94.66 INTERNAL SERVICE FUNDS Fleet Services 8.00 8.00 Central Services Information Technology 28.75 1.59 0.25 0.72 -1.00 -3.00 -0.50 25.00 1.81 - Facilities 20.00 5.41 4.00 -1.91 24.00 3.50 Insurance Fund-Emp Services 4.00 4.00 TOTAL 60.75 7.00 1 4.25 -1.19 -1.00 -3.00 -0.50 61.00 5.31 Full Time Equivalents 67.75 -1.00 -3.50 66.31 ALL FUNDS TOTAL 762.25 24.65t38:.00:2! -2.25 1.70 -25.00 -0.05 773.00 28.17 Full Time E uivalents 786.90 1 -0.55 -25.05 801.17 Funding of four positions in Police and six positions in Fire have been frozen for a total position impact of 35.05 26 -. 1 City of Kent, Washington 2,003 Preliminary Budget 2003 PROPOSED POSITION REDUCTION LIST Fund/Dept Pos No Vacant Position Title Position Cuts Amount Status General Fund Admin AD009 Economic Development Manager 1.00 (1.00) (83,113) AD011 Deputy City Clerk 1.00 (1.00) (65,977) Court, MCO21 Probation Clerk 1.00 (1.00) (54,736) Employee Svcs ES037 Employee Services Manager 1.00 (0.10) (8,420) Reduce from 1.0 FTE to.9RPT ESO43 Human Resource Analyst 1.00 (0.10) (6,060) Reduce from 1.0 FTE to.9RPT Law LW046 Civil Attorney 1.00 (1.00) (70,872) LW048 Prosecuting Attomery 1.00 (1.00) (63,491) Finance FN059 Senior Financial Analyst 1.00 (0.10) (6,483) Reduce from 1.0 FTE to.9RPT FN072 Sr.Auditor/Financial Economist 1.00 (1.00) (75,275) FN078 Financial Analyst 1.00 0.00 (17,715) Job Rotation-3 mos savings Permit Ctr PC817 Office Technician 2 1.00 (1.00) (49,166) Planning PL135 Senior Planner 1.00 (1.00) (75,272) PL844 Planner 1.00 (1.00) (67,163) Police PD195 Records Supervisor 1.00 (1.00) (61,108) PD197 Administrative Assistant 1 1.00 (1.00) (55,742) PD251 Patrol Officer 1.00 0.00 (11,455) Police CORP-2 mo savings PD268 Patrol Officer 1.00 0.00 (11,455) Police CORP-2 mo savings PD302 Patrol Officer 1.00 (1.00) (68,730) Freeze PD323 Patrol Officer 1.00 (1.00) (68,730) Freeze PD853 Patrol Officer 1.00 0.00 0 On Hold PDCF1 Police position 1.00 (1.00) (68,730) Freeze PDCF2 Police position 1.00 (1.00) (68,730) Freeze Fire FR229 Public Education Specialist 1.00 (1.00) (59,984) FR392 Firefighter 1.00 (1.00) (68,525) Freeze FR821 Firefighter 1.00 (1.00) (68,525) Freeze FR822 Firefighter 1.00 (1.00) (68,525) Freeze FRCF1 Fire position 1.00 (1.00) (68,525) Freeze FRCF2 Fire position 1.00 (1.00) (68,525) Freeze FRCF3 Fire position 1.00 (1.00) (68,525) Freeze Pub Wks PW513 Transp Planner/Engineer 1 1.00 0.00 0 Authorized to fill 9/12/02 PW518 Administrative Secretary 3 1.00 0.00 0 Closed 8/23/02 PW521 Administrative Secretary 1 1.00 (1.00) (51,779) PW557 Engineer 1 1.00 (1.00) (73,494) PW823 Permit Technician 3 1.00 (1.00) (66,077) Parks PK690 Parks Program Assistant 0.75 (0.75) (41,682) PK719 Maintenance Worker 2 0.75 (0.75) (40,745) PK729 Facility/Program Manager 0.75 (0.75) (53,229) PK731 Program Specialist 1.00 0.00 0 Closed 9/6/02 General Fund Subtotal 37.25 (27.55) (1,856,563) Central Services Into Tech IS101 Technical Services Manager 1.00 (1.00) (51,761) IS114 P.C.Group Supervisor 1.00 (1.00) (41,833) IS115 Telecommunications Analyst 1.00 0.00 0 Currently contracted IS773 Senior Systems Analyst 1.00 (1.00) (56,329) IS814 Multimedia Specialist 0.50 (0.50) (21,550) Approximate General Fund Impact 4.50 (3.50) (171,473) GF impact=60 Total General Fund Impact 41.75 (31.05) (2,028,036) Enterprise Funds Water PW644 Maintenance Worker 2 1.00 0.00 0 On Hold Sewerage PW650 Maintenance Worker 4 1.00 0.00 0 On Hold Drainage PW660 Environmental Engineer 1.00 (1.00) (72,408) - Golf PK847 Golf Shop Assistant 1.00 (1.00) (31,598) Temps=$10K PK848 Golf Shop Assistant 1.00 (1.00) (31,598) Temps=$1 OK PK849 Golf Shop Assistant 0.75 0.00 0 On Hold PK850 Golf Shop Assistant 0.75 0.00 0 On Hold Central Svcs Internal Service Fund Impact 0.00 (114,316) Balance in General Fund Projects PW841 Financial Analyst 1.00 (1.00) (63,569) Non-General Fund Impact 7.50 (4.00) (313,489) Other Funds Subtotal 12.00 (7.50) (484,962) All Funds Total 49.25 (35.05) (2,341,525) 27 City of Kent, Washington', 2003 Preliminary Budget 2003 Summary of General Fund Proposed Budget Reductions #of Salaries Travel + All Other Revenue Total Pos + Benefits Training Expenditures Administration 149,090 6,616 42,462 198,168 Council 2,432 9,049 11,481 Employee Services 8,420 55,000 49,233 112,653 Finance 44,120 5,091 16,672 65,883 Legal 70,872 1,269 34,004 106,145 General Government (6.30) 272,502 70,408 151,420 494,330 Court 54,736 936 5,315 21,011 81,998 Employee Services 6,060 9,757 15,817 Fire and Life Safety 471,134 31,103 35,332 537,569 _ Legal 63,491 1,025 10,860 75,376 Police/Fire Trng 31 31 Police 477,513 50,300 240,415 768,228 Public Safety (13.00) 1,072,934 83,364 301,710 21,011 1,479,019 Public Works (3.00) 191,350 5,895 98,255 295,500 Community Development (3.00) 200,299 6,685 21,059 228,043 Leisure Services (1.50) 82,427 6,469 124,522 67,900 281,318 _ Human Services (0.75) 53,229 2,537 17,917 26,500 100,183 Grand Total (27.55) 1,872,741 175,358 714,883 115,411 2,878,393 KS VA2003 Prelim Bud\Cut Summary.xls 10/29/2002 28 _ City of Kent, Washington 2003 Preliminary Budget 2003 Summary of All Funds Proposed Budget Reductions t #of Salaries Travel + All Other Revenue Total Positions + Benefits Training Expenditures General Fund General Government (6.30) 272,502 70,408 151,420 494,330 Public Safety (13.00) 1,072,934 83,364 301,710 21,011 1,479,019 Public Works (3.00) 191,350 5,895 98,255 295,500 Community Development (3.00) 200,299 6,685 21,059 228,043 Leisure Services (1.50) 82,427 6,469 124,522 67,900 281,318 Human Services (0.75) 53,229 2,537 17,917 26,500 100,183 General Fund Total (27.55) 1,872,741 175,358 714,883 115,411 2,878,393 Street Fund (31,404) (31,404) Capital Improvement Fund 37,637 149,885 187,522 Criminal Justice Fund 29,183 34,014 63,197 Environmental Fund 4,371 4,371 Street Capital Project Fund (1.00) 63,569 812 64,381 Water Fund 165,161 165,161 Sewerage Fund (1.00) 72,408 7,356 217,651 297,415 Golf Complex Fund (2.00) 58,094 90,681 148,775 Fleet Service Fund 6,255 44,175 50,430 Central Services Fund (3.50) 215,841 8,000 129,601 353,442 _ Fire Equipment Fund 200,000 200,000 Facilities Fund 2,220 29,114 31,334 Grand Total (35.05) 2,320,290 228,372 1,748,944 115,411 4,413,017 KS VA2003 Prelim Bud\Cut Summary.xls 10/31/2002 29 City of Kent, Washington 2003 Preliminary Budget GENERAL FUND PERCENT CHANGE IN BUDGET .� BY REVENUE SOURCE 1999 2000 2001 2002 1999-2002 2003 Actual Actual Actual Adj Budget Average Budget Taxes - Property 17,017,316 18,777,708 19,360,390 20,632,136 21,350,252 %Change 13.2% 10.3% 3.1% 6.6% 8.3% 3.5% 15,023,222 - Sales 15,111,795 16,371,777 16,232,609 17,078,705 16,522,635 %Change 15.6% 8.3% (0.9%) 5.2% 7.1% (3.3%) Utility 6,645,603 7,321,993 8,554,764 9,313,990 8,100,184 %Change 11.5% 10.2% 16.8% 8.9% 11.9% (13.0%) Other 444,147 436,795 336,307 406,909 298,987 %Change 9.3% (1.7%) (23.0%) 21.0% 1.4% (26.5%) Licenses and Permits 1,912,083 1,743,034 1,523,942 2,003,796 1,710,330 %Change 36.4% (8.8%) (12.6%) 31.5% 11.6% (14.6%) _ Intergovernmental 5,187,043 4,699,731 5,016,631 4,947,678 4,631,761 %Change 2.3% (9.4%) 6.7% (1.4%) -0.4% (6.4%) Charges for Services 2,924,400 3,591,392 2,770,230 3,512,032 2,995,302 %Change 17.8% 22.8% (22.9%) 26.8% 11.1% (14.7%) Fines and Forfeitures 1,152,383 1,237,273 1,342,705 1,378,436 1,378,557 - %Change 23.4% 7.4% 8.5% 2.7% 10.5% 0.0% Interest Income 471,037 1,343,884 1,334,284 1,082,292 1,084,050 %Change (64.3%) 185.3% (0.7%) (18.9%) 25.3% 0.2% Miscellaneous Revenue 905,452 951,113 689,140 741,676 803,150 %Change 0.2% 5.0% (27.5%) 7.6% -3.7% 8.3% _ Total 51,771,259 56,474,700 57,161,002 61,097,650 58,875,208 %Change 11.1% 9.1% 1.2% 6.9% 7.1% (3.6%) Sales taxes are reduced for audit effects and Regional Justice Center impacts. The sales tax reductions include$130,786 for 1997, $1,768,368 for 1998, $536,111 for 1999 and 360,000 for 2000. For comparison purposes, all actual sales taxes are shown at 80/20 split. 30 Trends.xls 10/28/2002 City of Kent, Washington 2003 Preliminary Budget GENERAL FUND ` PERCENT CHANGE IN BUDGET BY OBJECT CODE 1999 2000 2001 2002 1999-2002 2003 Actual Actual Actual Adj Budget Average Budget Salaries and Benefits 38,411,202 .41,703,275 44,918,072 47,676,458 48,556,311 %Change 8.2% 8.6% 7.7% 6.1% 7.7% 1.8% Supplies 2,125,031 2,093,381 2,188,004 2,607,170 2,366,900 %Change 6.2% (1.5%) 4.5% 19.2% 7.1% (9.2%) Services and charges 15,299,367 15,776,759 16,613,505 17,618,056 16,899,876 %Change 1.9% 3.1% 5.3% 6.0% 4.1% (4.1%) Capital outlay 209,695 98,866 53,822 24,000 19,500 (10.7%) (52.9%) (45.6%) (55.4%) -41.1% (18.8%) Subtotal 56,045,295 59,672,281 63,773,403 67,925,684 67,842,587 % Change 6.3% 6.5% 6.9% 6.5% 6.5% (0.1%) Cost allocation (3,618,040) (4,024,686) (4,213,197) (4,469,431) (4,701,661) %Change 7.8% 11.2% 4.7% 6.1% 7.4% 5.2% Grand Total 52,427,255 55,647,595 59,560,206 63,456,253 63,140,926 %Change 6.2% 6.1% 7.0% 6.5% 6.5% (0.5%) Net Transfers In (Out) 281,333 1,309,656 1,322,645 2,201,791 1,727,890 (77.4%) 365.5% 1.0% 66.5% 88.9% (21.5%) Fund Balance Changes From Revenue Over Budget 0.9% 5.8% 0.1% 2.9% Expenditure Under Budg 3.0% 0.9% 2.4% 2.2% 31 Trends.xls 10/28/2002 City of Kent, Washington 2003 Preliminary Budget co cc 0 C (O N (D M N O O � � O N M M U) C U) O N N co O N Co N it LQ U7 a to 0 O co O O O O ((DD N N m (p r O O m co 0 O O O O - O O N cCO o LO N cD C to O W m r r 0 Q CA z z O V r p 01 Q W .1 V W W a U) cl z Qa m LO o Z rn r (n o m z w rn (Dra z W O C? LL z W U) Z F- W J z w � LOce Q rn rn n m _ w o cy o Cl) W co rn Il co Z It W to CD (D o rncncoco v T N to M M M � N UY V h o m Cn M v m m C7) C) <T rr co L r N M _ --:r O " o m (7) 00 CC) W T O CD M LO M h i r U7 • M QM) M co a MIMI- Cl)Q) r m N L m oc N O O O O O O O O M O O O O O O O p O O O O O O 0 0 0 0 0 0 0 0 0 0 0 C 0 0 W N (00 V C07 N O Q Z w w Q Z C7 W LU U o z a ¢ > > x w mU. wa 32 City of Kent, Washington 2003 Preliminary Budget 2003 BUDGET ENDING FUND BALANCES AVAILABLE VS UNAVAILABLE FOR GENERAL GOVERNMENTAL USE TITLE 2003 Budget AVAILABLE UNAVAILABLE GOVERNMENTAL FUNDS General Fund 3,547,068 3,547,068 Street Fund 727,718 727,718 Lodging Tax Fund 6,564 6,564 Youth/Teen Programs Fund 9,726 9,726 Capital Imp Fund 64,361 64,361 Criminal Justice 842,142 842,142 Environmental Fund 202,204 202,204 Other Operating Projects Voted Debt Service 20,578 20,578 _ Councilmanic Debt Service Special Assessment Debt Service 1,924,113 1,924,113 Parks Capital Projects Subtotal Governmental Funds 7,344,474 3,611,429 3,733,045 ENTERPRISE FUNDS Water Fund 281,606 281,606 Sewerage Fund 1,978,929 1,978,929 Golf Complex Fund 223,642 223,642 INTERNAL SERVICES FUNDS Equipment Rental Fd(80%) 3,175,828 3,175,828 �. Central Services Fd(80%) 50,028 50,028 Fire Equipment Fund 196,135 196,135 Facilities Fund 205,258 205,258 Insurance Fund(80%) 1,298,142 1,298,142 TRUST&AGENCY FUNDS Firefighters Pension 3,490,294 3,490,294 Economic Development Corp 27,571 27,571 18,271,907 3,807,564 14,464,343 %of General Fund Expenditures 6.0% Possible deferral of Capital Projects Sales Tax-CIP Fund 330,000 Gas Tax-Unrestricted Street Fund 687,000 Total potentially available 4,824,564 %of General Fund Expenditures 7.6% 80%of Internal Service Balances 3,619,198 Maximum Available 8,443,762 %of General Fund Expenditures 13.4% 33 City of Kent, Washington 2003 Preliminary Budget FUND BALANCES AVAILABLE FOR USE IN ECONOMIC DOWNTURNS The City of Kent's policy is to maintain a conservative, fiscally prudent approach to budgeting and management of its fiscal affairs.Per Council Resolution 1327, the city had been adding 1% each year to the General Fund Contingency account (fund balance designated for contingency) with the goal of reaching 10% of the General Fund expenditures for the year. The 1998 budget achieved that goal. With the current economic downturn, the 2003 approved budget utilizes a portion of that reserve as originally intended, to maintain our current high level of service while we manage our resources to keep the budget in balance. The General Fund reserves are still maintained at 5.6% and continue to provide flexibility for cash flow needs. The Capital Improvement Fund available reserves total $64,361 for a combined total of $3,611,429 or 5.7% of the General Fund expenditures. The Contingency account is intended to provide for seasonal cash flow needs and a cushion in times of economic downturns, enabling the City to weather such periods with a minimum impact on the levels of service provided. The approved budget dedicates 20% of the sales tax revenue, or $4,071,790 for 2003 to be used for Capital Expenditures. Most cities use this revenue source for operations. Likewise, the Council could allocate the entire sales tax portion of the capital improvements to operations if needed. The City could also defer capital expenditures in the Street fund and utilize unrestricted gas tax of $687,000 for street - maintenance. The Fire Equipment Replacement Fund is used by the city to provide funding for some apparatus and major or capital repairs. These items are typically paid for through public safety bond issues in many — cities. The fund balance here that could be deferred if necessary would be the entire fund balance. For 2003 this amount would be $196,135. The city also uses Internal Service Funds to reduce operating costs on a continual basis by providing major services in house and accumulating reserves for equipment replacement, with the Equipment Rental Replacement Fund and Insurance Fund. These funds, by nature of their purpose and operations, maintain fairly large fund balances. Since approximately 80% of these reserves came from the General Fund, if it were necessary in time of crisis, the Council could authorize the use of these fund balances (80%). Equipment could then be financed through councilmanic bonds, as necessary. If the Self-Insurance Reserve of $1,298,142 were used in an extreme economic downturn, the long-term benefit of these reserves would be lost, but the immediate impact on general governmental services in a severe downturn could be minimized. The ending fund balances page lists the City's budgeted ending fund balances for 2003 and shows which are unavailable to use versus those that could be appropriated for operations if necessary. The total available is $3,807,564 and represents 6.0% of the General Fund expenditures for 2003. The funds listed as available include the General Fund, the Capital Improvement Fund, and the Fire Equipment Replacement Fund, all of which the Council could appropriate in time of crisis. The additional deferral of capital projects could allow $330,000 from the Capital Improvement Fund and $687,000 from Unrestricted Street for a possible total of $4,824,564 or 7.6%. Finally, tapping the Internal Service Funds in a more severe crisis would add up to $3,619,198 for a total of $8,443,762 or 13.4%. 34 City of Kent, Washington 2003 Preliminary Budget i City of Kent 2003 Fund Structure I 2003 6ross Budget *$156,705,055 Operating Budget Trust &Agency Capital Budget $146,883,731 Funds **$263,288 $9,558,036 General Special Debt Internal Enterprise Capital Enterprise 6ovcrnmental Governmental Revenue Service Service Fords Projects Funds Finds Fund Funds Fords Funds Funds $760,110 $63,206,117 $16,934,734 $12,646,220 $22,159,959 $31,936,701 $4,052,926 $4,725,000 City Council Street Voted Fleet Services Water Street Projects Parks 6 Water $256,777 $4,104,188 $1,780,752 $2,001,707 $8,091,260 $1,795,000 Community Sys $1,594,000 $19,500 Mayor's Office Lodging Tax Councilmanic Central Services Sewerage Parks Projects Sewerage $1,635,859 $151,530 $8,018,643 $4,458,284 $20,808.475 $1,757,926 Street Fund $3,086,000 $86,500 Municipal Youth/Teen Special Fire Equipment Golf ComPlex Technology Golf Court Programs Assessment $400,000 $3,036,966 Projects Capital $45,100 $2,845,713 $634,595 $2,846,825 $500,000 Improvement Facilities $85,000 Employee Capital $4,259,684 Services Improvement Criminal Justice $1,387,651 $8,441,743 Insurance $51,610 $11,040,284 Legal Criminal Justice Fleet Services $807,471 $2,811,996 $537,500 Finance Environmental $1,639,520 Mitigation $161,914 _ Police $19,311,054 Community Block Grant Fire and Life $613,000 Safety $16,929,521 Other Operating Projects Community $15,768 Development $3,740,017 Public Works $4.545,569 Parks 6 Community Svs $10,729,278 Other *Includes Interfund Transfers and Internal Services $377,687 **Includes Fireman Relief & Pension of $256,180 and Economic Development of $7,108 35 City of Kent, Washington 2003 Preliminary Budget BUDGET AND ACCOUNTING STRUCTURE The City of Kent, as all governmental units, operates its budget and accounting system based on a fund structure. Funds are established to segregate specific revenue to ensure their expenditure within applicable legal and contractual provisions. Revenues are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which the spending activities are to be controlled. The City of Kent operates with the seven basic fund types. Within each fund type there may exist one or more individual funds. The City of Kent operates with 25 individual funds. The fund types are listed below under their three major subheadings. FUND/PURPOSE RELATIONSHIP TO OTHER FUNDS GOVERNMENTAL FUNDS General Fund The General Fund is the principal operating The General Fund "buys" services from the fund of the City. It accounts for the financial Internal Service Funds: fuel and rental' of resources of the City which are not accounted vehicles from the Equipment Rental Fund; for in any other fund. Principal sources of supplies, postage, photocopy, printing and revenue are property taxes, sales and use graphics, cable TV services, data processing taxes, utility taxes, licenses and permits, state and telephone services from Central Services; shared revenues, charges for services and facility maintenance and operation services interest income. Primary expenditures are for from Facilities; and insurance from the general City administration, police and fire Insurance Fund. Costs are allocated to all protection, engineering and planning services, funds in an effort to distribute accounting, park and street maintenance, and cultural and budgeting, legal and human resource services recreational services. as well as street, engineering and park services. General Fund also transfers funds for minor projects. Special Revenue Funds Special Revenue Funds are used to account for specific revenue sources that would otherwise- Taxes and grants are collected in the Street be accounted for in the General Fund, but for Fund, Lodging Tax Fund, Youth Teen which there exists certain legal restrictions as to Programs Fund, Capital Improvement Fund, the use of certain revenues. The revenue is Criminal Justice, Environmental Mitigation segregated into individual special revenue funds Fund, and the Community Development Block to ensure expenditure for a designated purpose. Grant Fund. Transfers from the Street and Principal sources of revenue are: state shared Capital Improvement Funds are primarily to the fuel tax, earmarked sales and utility taxes and Capital Project Funds or the Councilmanic Debt _ community development block grant funds. The Service Fund. major portion of these resources are transferred to other funds for debt retirement, capital acquisition and specific purposes operations. 36 City of Kent, Washington 2003 Preliminary Budget BUDGET AND ACCOUNTING STRUCTURE FUND/PURPOSE RELATIONSHIP TO OTHER FUNDS Debt Service Funds Debt Service Funds are used to account for the accumulation of resources to be used for the The Debt Service Funds receive the transfers - retirement of general long-term debt. The city from the General Fund, Special Revenue Funds, has three types of general long-term debt for Water Fund, Golf Course Fund and Central which resources are accumulated: general Service Fund to pay principal and interest on _ obligation long-term debt (voted, general councilmanic debt issues. obligation long-term debt and councilmanic) and special assessment debt. Sources of revenue to _ fund the retirement of general obligation long-term debt are property taxes and transfers in from other funds. Special assessments are levied and received to retire special assessment debt. Capita!Projects Funds Capital Projects Funds are used to account for the financing of major one time only capital Transfers are received from Special Revenue projects other than those financed by Proprietary and other funds as a partial source of funds Funds. Sources of revenue are: proceeds of needed to complete projects. debt issuance, grants, and transfers from other funds. PROPRIETARY FUNDS Enterprise Funds Enterprise Funds are used to account for the financing of services provided to the general The Enterprise Funds "buy" services from the public where all or most of the costs involved are Equipment Rental Fund for equipment rental and paid for by user charges. Operations financed as fuel; from the Insurance Fund for insurance enterprise funds are operated in a manner similar needs; from the Central Service Funds for stores, _ to private business enterprises. Kent's enterprise telephone, postage, photocopying, printing and funds are funded through water, sewer, and graphics and cable TV services, data processing drainage utility charges and recreational charges and telecommunications; and from the Facilities at the city's golf complex. fund for facility maintenance and operation services. The Enterprise Funds also reimburse the General Fund for cost allocations for budgeting, accounting, human resource, legal - and engineering costs which relate to Enterprise Funds. Other funds purchase utilities at the same rate as the general public. 37 r City of Kent, Washington 2003 Preliminary Budget BUDGET AND ACCOUNTING STRUCTURE FUND/PURPOSE RELATIONSHIP TO OTHER FUNDS Internal Service Funds Internal Service Funds are used to account for Centralizes costs for equipment rental, central _ the financing of specific services performed by services and insurance. These services are designated organizations within the city for "sold" to other funds at cost plus a reserve for other organizations within the city. The city's future needs. _ Equipment Rental, Central Service, Fire Equipment Replacement, Facilities Maintenance and Planning, and Insurance Funds provide centrally administered services then generate revenue by billing the organization to which the service is provided. FIDUCIARY FUND TYPES Trust and Agency Funds Trust and Agency Funds are used to account Economic Development Corporation may make for assets held by the city as trustee or agent transfers to Special Revenue Funds for for individuals, private organizations or other projects enhancing economic growth in the city. governmental units. The city's Trust Funds provide pension benefits for former city firefighters hired before 1970. The city's Agency Fund functions primarily as a clearing _ mechanism for cash resources which are collected by the City of Kent, held for a period of time and then disbursed to authorized — recipients or funds. 38 City of Kent, Washington 2003 Preliminary Budget BUDGET AND SPENDING CONTROL SYSTEM Budgets serve as control mechanisms in the operations of governmental units. Legal budgetary (expenditure) control in the City of Kent is maintained at the fund level. Administration can amend budgets with no overall dollar increase between departments within a fund. Supplemental appropriations that amend total expenditures or in the case of Proprietary and Fiduciary Funds amend working capital require a City Council ordinance. All operating budgets lapse at year end. General and Special Revenue Funds control expenditures with a legal annual budget at the fund level. Debt Service Funds operate under the control of the bond indentures which established them. Capital Projects Funds operate under the control of total project authorization, rather than the annual budget. Proprietary Funds control expenditures with a flexible budget whereby the expenditure increases must be offset by increased resources. Fiduciary Funds are controlled based upon state law or local ordinances. Though budgetary control is at the fund level, budget and actual information is maintained by project, organization, program and object. Both budget and actual _ information is presented on a GAAP basis of accounting. The city must adopt its annual budget by December of the preceding fiscal year . This usually _ follows six months of analysis by staff and City Council. The first step involves the establishment of the baseline budget required to carry existing programs into the next year. The second step in analysis involves the development of issues impacting the next year and beyond and their prioritization by City Council. The emphasis is placed on the General and Special Revenue Funds since the operation of other funds are tied to ordinances, contractual agreements or separately established rate structures. Once the baseline operations have been reviewed and adjusted based on administrative policy, program expansion is included to the level of projected available resources after the establishment of sufficient fund balances. _ After the preliminary budget document is prepared, the City Council spends approximately one month reviewing it. Public meetings are held to gather public input. When the budget review and final adjustment period is complete a balanced budget as required by state law is adopted by _ ordinance. After adoption, periodic budget adjustments that affect total fund expenditures are made as approved by City Council, but a final budget adjustment ordinance covering all approved changes is adopted at year end. 39 City of Kent, Washington 2003 Preliminary Budget FINANCIAL POLICIES FINANCIAL STABILITY POLICIES _ General Fund Reserves- Per Resolution #1327, beginning with the 1993 budget, the General Fund Contingency Account shall be increased each year by one percent (1%) of the city's total General Fund expenditures for that year until the General Fund Contingency Account has reached a level of 10% of the General Fund budgeted expenditures. The policy is designed to provide a fiscal cushion, meet seasonal cash flow shortfalls, and meet emergency conditions. The 2003 budget uses a portion of this reserve, as intended, to minimize the effects of the economic downturn on levels of service. The reserve will be restored to 10% when the economy recovers. Equipment Rental Replacement Fund-The city will maintain an Equipment Rental Fund adequately funded to replace a fleet of vehicles and other heavy equipment at their scheduled replacement time. Similarly, in 1995 the city established a new Fire Equipment Replacement fund, with the purpose of _ providing for a systematic replacement of Fire Equipment and apparatus on a continuing basis from operating revenues. Self Insurance Program - The city will maintain an actuarially sound self insurance program for unemployment, worker's compensation, liability insurance and health insurance. The unemployment fund was determined actuarially sound as of 12/31/91 with an actuarial study published in 1992. The workers compensation fund had an actuarial study as of December 31, 2000 published in June 2001. _ The study indicated a need to increase rates to cover future payments of existing claims, and provide sufficient reserves as deemed by management. The liability insurance fund is funded through the Washington City's Insurance Authority for claims over$100,000. The Health Insurance fund increased the contribution rates annually from 2000 to 2003 to offset increasing medical costs. Cost containment features have been added, and employees' contributions have increased in 2002. These actions have helped to offset increased costs. Property coverage is provided by individual insurance carriers _ Pension Funds-The city will maintain an actuarially funded Firemen's Relief and Pension Fund that was determined actuarially sound as of January 1, 2000. Current fund balance exceeds present value _ of future benefits determined in 2000. OPERATING BUDGET POLICIES City Target Issues- The City Council will update its city target issues in the early spring of each year. The staff will use these target issues for development of the following year's budget priorities. Conservative Expenditure Budgeting- The city will maintain its conservative expenditure budgeting with respect to budgeting full time positions for a full year. Self Supporting Enterprise Funds-The city's water, sewer and golf course enterprise funds will be self supporting along with its internal service funds of Equipment Rental, Central Services, Fire Equipment Replacement, Insurance and Facilities Fund. 40 _ ? City of Kent, Washington 2003 Preliminary Budget R - FINANCIAL POLICIES REVENUE POLICIES Aggressive Collection Effort-The city will follow an aggressive policy of collecting all monies due the city to the extent that the collection efforts remain cost effective. User Charges Related to Costs - The city will review fees and charges on a periodic basis and will — modify charges to adequately keep pace with increasing costs of providing services. User Charges and Taxes Related to Market Rates-The city will consider its user charges and its tax _ rates in connection with those of neighboring communities and similar service providers, so that it will provide reasonable rates to maintain its advantage in the market place in attracting businesses and residences to the City of Kent. CAPITAL BUDGETING POLICIES Committed Special Revenue Funds - The city will maintain its practice of designating its street and capital improvement revenue sources including a percentage of its sales tax collections for the funding of its capital improvement program. Capital Improvement Program - The city will update its capital facilities plan on an annual basis as required by the Growth Management Act. A preliminary plan will be established early in the budgeting process to serve as a guideline during the year, with a final amendment adopted after adoption of the operating budgets to reflect the necessary changes in the city's Comprehensive Plan. Local Improvement District Program-The city will continue to rely on a strong local improvement district program for certain street, water and sewer improvements. This will be funded with no protest covenants obtained from property owners whenever possible. DEBT POLICIES Bond Rating-The city will continue to strive to improve its bond rating by improving its financial stability. Debt Capacity- The city will strive to maintain adequate available debt capacity for large top priority projects. Special Assessment Guaranty Fund-The city will strive to maintain adequate reserves for retirement of special assessment debt through the maintenance of a special assessment guaranty fund at least 10 percent of outstanding special assessment debt. Interfund Borrowing-The city will use interfund borrowing where such borrowing is cost effective to both the borrowing and the lending fund. Such borrowing shall implement Council directed policy in a simplified manner, such as borrowing associated with interim financing for local improvement district projects. 41 City of Kent, Washington 2003 Preliminary Budget FINANCIAL POLICIES INVESTMENT POLICY Investment Security& Earnings Maximization-An investment policy was implemented per Ordinance #3278 in 1996 which detail the city's investment guidelines. The primary objective is to preserve the principal of the investment portfolio while maximizing the portfolio's return. FINANCIAL REPORTING Reporting Improvements-The city will strive to continue to make improvements in its financial reporting scheme so that information available to the public, the city's governing bodies and other city departments is the best available for sound financial decisions. Financial Trend Monitoring - The city will develop a program to evaluate its financial condition and establish a system for correcting any deficiencies noted. Annual Audits-The city will assist the State Auditor's Office in whatever way possible in conjunction with the preparation of the annual audit, and will implement modifications identified by the State Auditor to improve the city's internal control and financial practices. _ Generally Accepted Accounting Principles-The city will maintain its position as a leader in producing financial reports in conformance with generally accepted accounting principles and pronouncements by ` the Governmental Accounting Standards Board. Basis of Accounting - The basis for accounting for the general fund, special revenue, debt service, capital projects and agency funds is modified accrual. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. The basis of 1 accounting for the enterprise, internal service funds and pension trust fund is full accrual.The appropriate basis is used throughout the budgeting, accounting and reporting processes. Full accrual is a method of accounting that matches revenues and expenses with the period to which they relate, rather than focusing on actual cash flows. In this method, for example, an asset is depreciated as it is "used up", and the expense is recognized in periodic increments, rather than assuming the asset holds its value until it is actually disposed of. However, since the focus in budgeting is on the revenues and expendable accounts, depreciation and amortization are not considered budgetary accounts, and are excluded from the budgeting system. + -,4 1 42 City of Kent, Washington 2003 Preliminary Budget CAPITAL IMPROVEMENT PLAN The CAPITAL IMPROVEMENT PLAN (CIP) is a 2003-2008 CIP Source of Funds 44 six year plan developed and updated annually. 2003-2008 CIP Projects Forecast 45 Included is a listing of Capital Improvement Projects for 2003 to 2008. 2003-2008 Capital Improvement Program 46 Long Term Debt 50 Future Bond Issues 53 Legal Debt Margin 54 43 City of Kent, Washington 2003 Preliminary Budget 2003 - 2008 Capital Improvement Program Sources of Funds Amounts in 00O's Street Fund Councilmanic Bond 12% -- Proceeds 3% Utility Funds 30% Voted Public Safety Bonds 32% Capital Improvement Other Funding Fund Sources Grants 13% 3% 7% 2003 2004 2005 2006 2007 2008 Total Sources of Funds Capital Improvement Fund 2,130 2,691 2,629 2,760 2,818 2,878 15,906 Grants 1,599 1,444 809 1,649 1,564 1,059 8,124 Other Funding Sources 1,185 692 734 90 241 342 3,284 Voted Public Safety Bonds 40,000 40,000 Councilmanic Bond Proceeds 4,000 4,000 Street Fund 1,945 2,775 2,679 2,171 2,224 2,468 14,262 Utility Funds 5,214 10,454 8,004 4,005 5,063 3,764 36,503 Total Sources of Funds 12,073 22,056 54,855 10,675 11,910 10,511 122,079 Proposed 2004 Bond Proceeds of$11,200,000 for Facilities,Parks and Street projects are not included in this plan. Proposed 2006 Band Proceeds of$38,025,000 for Public Works Maintenance Facility, Street and Utility projects are not included in this plan. 44 cw CIP 6yr plan 03.xls.xis 10/29/2002 City of Kent, Washington 2003 Preliminary Budget i a 2003 - 2008 Capital Improvement Program Projects Forecast Amounts in 000's Public Safety 34% Transportation 11% . Parks, Recreation i & Community Development 18% I Utility Fund Projects 28% General Government 9% I i 2003 2004 2005 2006 2007 2008 Total Projects Transportation 1,845 2,675 2,579 2,071 2,124 2,368 13,662 Public Safety 200 150 40,150 150 150 150 40,950 Parks, Recreation 4,384 3,982 3,302 3,554 3,678 3,334 22,234 &Community Services - General Government 730 5,095 1,120 1,195 1,195 1,195 10,530 Utility Fund Projects 4,914 10,154 7,704 3,705 4,763 3,464 34,703 Total Projects 12,073 22,056 54,855 10,675 11,910 10,511 122,079 Proposed 2004 Bond Proceeds of$11,200,000 for Facilities, Parks and Street projects are not included in this plan. oposed 2006 Bond Proceeds of$38,025,000 for Public Works Maintenance Facility, Street and Utility projects are not included in this plan. 45 cw CIP 6yr plan 03.xls.xls 10/29/2002 City of Kent, Washington 2003 Preliminary Budget TRANSPORTATION _ 2003-2008 CAPITAL IMPROVEMENT PROGRAM AMOUNTS IN 000's Total 2003 2004 2005 2006 2007 2008 Sources of Funds Street Fund 13,662 1,845 2,675 2,579 2,071 2,124 2,368 Total Sources of Funds 13,662 1,845 2,675 2,579 2,071 2,124 2,368 Projects Funded Corridors 228th Corridor- West Corridor 750 400 350 Arterials 212th Street Rehab 223 223 84th Avenue Pavement Rehabilitation 300 300 116th Ave Imp(256th-KK(SR516)) 1,000 500 500 Central Avenue Pavement Rehabilitation 375 375 Intersection&Road Improvements 72nd Avenue(196th-200th) 500 500 248th Street Improvements 400 400 1-5 &277th Intersection Improvement 1,500 500 1,000 Military Rd&260th Intersection Improve 900 200 700 116th&248th Signal 250 250 124th&248th Signal 250 250 Other Improvements Miscellaneous Asphalt Overlays 3,431 517 538 560 582 605 629 Slurry Seal Program 425 75 75 75 75 50 75 Sidewalk Rehabilitation and Installation 1,800 300 300 300 300 300 300 Neighborhood Traffic Control 225 75 75 75 — City Wide Guardrail&Safety Improvement 180 30 30 30 30 30 30 _ Street Striping Program 493 50 87 89 89 89 89 Signal Battery Backup 360 120 120 120 Bike Paths 300 50 50 50 50 50 50 _ Total Projects Funded 13,662 1,845 2,675 2,579 2,071 2,124 2,368 46 _ cw 2003 Totals.xls.xls 10/28/2002 City of Kent, Washingtor 2003 Preliminary Budget OTHER GOVERNMENT PROJECTS 2003-2008 DEPARTMENT REQUESTS AMOUNTS IN 000's Total 2003 2004 2005 2006 2007 2008 Proposed Revenue Capital Improvement Fund 5,080 530 845 870 945 945 945 From Utility&Street Funds 2,400 400 400 400 400 400 400 Voted Public Safety Bons 40.000 40,000 Total Proposed Revenue 47,480 930 1,245 41,270 1,345 1,345 1,345 Projects Funded Public Safety Police 375 75 75 75 75 75 Fire 575 200 75 75 75 75 75 Other Public Safety Projects 40.000 40.000 Subtotal Public Safety 40,950 200 150 40,150 150 150 150 Facilities 1,500 100 250 250 300 300 300 Golf Renovations 270 45 45 45 45 45 45 Miscellaneous Projects 510 85 50 75 100 100 100 Various Department Equipment 250 50 50 50 50 50 Automation Projects 8.000 500 4,700 700 700 700 700 Subtotal General Government 10,530 730 5,095 1,120 1,195 1,195 1,195 Total Projects Funded 51,480 930 5,245 41,270 1,345 1,345 1,345 l 47 cw 2003 Totals.xls.xls 10/29/2002 City of Kent, Washington _ _ _ 2003 Preliminary Budget PARKS,RECREATION AND COMMUNITY SERVICES 2003-2008 CAPITAL IMPROVEMENT PROGRAM AMOUNTS IN 000's TOTAL 2003 2004 2005 2006 2007 2008 Sources of Funds FEET 2nd Otr 10,451 1,600 1,771 1,684 1,740 1,798 1,858 CIP Grant Matching 375 75 75 75 75 75 Fee-in-lieu 200 150 50 - Youth/Teen 270 130 85 55 Donations/Contributions 410 155 135 5 5 105 5 State Grant 10 10 - - - - - Youth Sports King County Grant 450 50 300 50 - 50 - IAC Grants 4,845 915 455 450 1,075 900 1,050 County Grants 1,590 550 40 500 500 Block Grant 375 65 140 65 105 Other Grants 854 9 509 309 9 9 9 _ Alternative Funding 1,300 750 200 350 - Other Funding Sources 1,104 272 324 85 86 337 Total Sources of Funds 22,234 4,384 3,982 3,302 3,554 3,678 Projects Sports Fields Soccer Field Renovation 700 700 Soccer Field Development 500 500 Service Club Ballfields 2,315 900 1,415 Service Club Park Acquisition 1,000 1,000 East Hill Youth Sports Complex 1,206 151 151 451 151 151 151 Commons Playfield Renovations 1,190 100 1,090 Park Development Land Acquisition 375 75 75 75 75 75 Uplands Playfield Improvements 40 40 228th Corridor Park/Trailhead(Russ 50 50 Skate Park Development 640 630 10 International Parks Acquisition/Deve 40 40 Town Square Park 1,050 50 1,000 Riverwalk/Riverview Park Developi 595 45 550 - Clark Lake Development 2,450 400 750 1,300 Clark Lake Land Acquisition 1,000 1,000 Clark Lake Management Plan 100 50 50 West Hill Amphitheater 80 10 70 Green River Corridor Acquisition 500 500 East Hill Park Land Acquisition 500 500 _ Neighborhood Parks Development Canterbury Park Development 15 15 West Hill Park Development (Seatt 777 77 700 132nd Street Park Development 834 84 750 - S.272nd St.Neighborhood Park De, 670 84 586 Turnkey Park Acquisition&Parking 1 250 175 75 Panther Lake Neighborhood Park Ar 310 310 Morrill Meadows Park Acquisition 300 240 60 Glenn Nelson Improvements/Urban 260 260 Major Capital&Lifecycle Renovations Downtown Sidewalk Replacement/G 180 90 90 Springwood Park Improvements 65 65 Seven Oaks Park Improvements 65 65 West Fenwick Renovations 352 35 17 300 Kiwanis Tot Lot#1 Improvements 65 65 Kiwanis Tot Lot#4 Play Equipment 65 65 Tudor Square Renovations 55 55 Pine Tree Park Improvements 618 18 600 Life Cycle 1,500 250 250 250 250 250 250 - Demolition of Rental Houses 75 50 25 Van Doren's Park Improvements 75 75 Botanical Garden 10 10 Big Blue Mobile Computer Lab 85 85 Off-Leash Park 24 9 15 Trail Improvements 54 9 9 9 9 9 9 Kent Commons 600 600 Kent Memorial Park Renovations 74 74 Planning-Architecture&Engineering Architect/Engineering 145 20 25 25 25 25 25 - Master Plans 60 10 10 10 10 10 10 Swimming Pool Feasibility Study 25 25 East Hill Crew Maint Bldg 10 10 Vandalism Prevention Program 6 6 Van Doren's Park River Access 20 20 _ Adopt-a-Park 240 40 40 40 40 40 40 Planned Giving Program 19 19 Total Projects 22,234 4,384 3,982 3,302 3,554 3,678 3,334 48 L City of Kent, Washington 1003 Preliminary Budget WATER, SEWER AND STORMWATER DRAINAGE 2003 -2008 CAPITAL IMPROVEMENT PROGRAM AMOUNTS IN 000's Total 2003 2004 2005 2006 2007 2008 Sources of Funds Water Fund 15,459 1,734 6,281 4,091 700 1,904 749 Drainage Utility Fund 15,298 2,413 5,082 3,050 2,420 2,251 2,083 Sewer Utility Fund 3,946 767 791 562 585 608 633 Total Sources of Funds 34,703 4,914 10,154 7,704 3,705 4,763 3,464 Proiects Funded Sanitary Sewer Remote Telemetry Upgrades- Phase II & III 47 47 - - - - - Miscellaneous Sewer Replacements 3,449 520 541 562 585 608 633 248th Street Sewer Extension 200 200 - - - - - Sewer Extension for Easthill Shop 250 - 250 - - - - Total Sanitary Sewer 3,946 767 791 562 585 608 633 - Stormwater Drainage Management Remote Telemetry Upgrades-Phase II& III 47 47 Garrison Creek 144 144 NPDES Permit 100 50 50 Outfall Treatment Facilities 876 876 Horseshoe Acres Pump Station 30 10 10 10 Springbrook Creek 150 150 Miscellaneous Drainage 4,522 667 712 740 770 801 833 Soos Creek Basin Improvements 5,679 419 1,460 1,000 900 950 950 Fasthill Shop 100 100 2nd Avenue(196th-200th) 500 500 Military&260th Intersection Improvement 100 100 1-5&277th Intersection Improvement 300 300 124th Ave&248th Street Improvement 250 250 228th Corridor 1,500 750 750 116th Ave Improvements(256th to Kent Kangle) 1,000 500 500 Total Stormwater Drainage 15,298 2,413 3,082 3,050 2,420 2,251 2,083 Water Projects East Hill Reservoir 2,850 500 1,050 1,300 Tacoma Intertie 7,935 4,624 2,159 43 1,070 39 Miscellaneous Water Improvements 3,317 500 520 541 563 585 608 Remote Telemetry Upgrades-Phase 1 140 140 3-Year Lrg Mtr&Vault Replacement Program 225 34 35 37 38 40 41 Update Kent's Water Comprehensive Plan 150 150 Hydrant Replacement Program 332 50 52 54 56 59 61 Clark Springs HCP 300 300 Clark Springs Fencing 60 60 Pump Station#5 Generation 75 75 Portable Generator 75 75 - Total Water 15,459 1,734 6,281 4,091 700 1,904 749 Total Projects Funded 34,703 4,914 10,154 7,704 3,705 4,763 3,464 49 cw 2003 Totals.xls.xls 10/28/2002 City of Kent, Washington 2003 Preliminary Budget CITY OF KENT OUTSTANDING LONG TERM DEBT August 31,2002 Original Redemption Issuance Maturity Interest Payment or Refunded Amount Outstanding Date Date Rate Date Amount To Date Amount GO BONDS&CONTRACTS Voted G.O. Refunding 80,86,90 1993 2009 2.75/5.6 12/1 _ Total Issue 14,085,000 i Fire Apparatus 2000 259,164 259,164 0 2 Public Safety 2006 9,103,136 4,133,999 4,969,137 3 Senior Housing 2009 4,722,701 751,838 3,970,863 Total Voted 14,085,000 5,145,000 8,940,000 Councilmanic G.O. Refunding 1985,86,87 1992 2007 3.25/6.6 12/1 Total Issue 10,575,000 4 Open Space/Golf 2001 1,098,231 1,098,231 0 _ 5 Open Space/Golf 2004 1,418,619 855,035 563,584 6 Corrections 2004 1,649,700 994,353 655,347 7 Senior Center 2004 3,510,900 2,116,331 1,394,569 8 Library 2007 2,474,550 1,072,762 1,401,788 — 9 Street 2007 126,900 59,881 67,019 to Lake Fenwick 2007 296,100 128,407 167,693 G.O. Refunding 1978,89 1993 2004 2.7515.2 2/1 Total Issue 2,765,000 11 Parks 1998 163,135 163,135 0 12 Street Fund 1998 447,930 447,930 0 _ 13 Public Safety 2004 710,605 524,108 186,497 14 Street 2004 1,443,330 1,039,827 403,503 15 G.O. Parks,Street 1996 2016 3.9/5.75 6/1 5,595,000 910,000 4,685,000 17,836,769 8,311,769 9,525,000 G.O. Golf 1995 16 1998 Refunded in 1995 2008 5.25/6.25 12/1 4,385,000 1,285,000 3,100,000 17 1995 Refunded in 2000 2010 4.5/5.5 12/1 1,075,000 20,000 1,055,000 18 G.O. Centennial 1996 2026 3.97/7.13 611 12,310,000 680,000 11,630,000 19 G.O. Sewerage 1996 2016 3.9/5.75 6/1 8,340,000 1,365,000 6,975,000 50 - L City of Kent, Washingtor 2003 Preliminary Budget CITY OF KENT OUTSTANDING LONG TERM DEBT August 31,2002 Original Redemption Issuance Maturity Interest Payment or Refunded Amount Outstanding Date Date Rate Date Amount To Date Amount GO BONDS&CONTRACTS cont. G.0. 1999 1999 2019 4.0/5.0 12/1 Total Issue 20,825,000 After Refunding Telephone/Computer 6,827,624 1,346,144 5,481,480 Back Up Generators 723,139 70,961 652,178 Shops East Hill Mtc 2,817,475 265,771 2,551,704 Remodels 2,110,077 141,249 1,968,828 Par 3 Irrigation 251,200 16,815 234,385 - Russell Road Irrigation 184,213 12,332 171,881 Fire Station 75 1,627,290 108,932 1,518,358 Downtown Gateways 598,692 40,073 558,619 Police/Corrections 3,321,127 349,344 2,971,783 Municipal Court 351,680 23,542 328,138 Street 256th St Imp 2,012,482 189,836 1,822,646 G.0.2000 2000 2020 4.4/5.375 12/1 Total Issue 11,485,000 New Portion 33 Parking Garage 2020 4,105,159 145,270 3,959,889 34 Kent Station Land 2020 2,565,724 90,794 2,474,930 35 Facilities Building Remodel 2020 2,647,827 93,699 2,554,128 36 Police Headquarters Land 2020 1,026,290 36,317 989,973 37 Two Engine/Aid Apparatus 2007 1,140,000 83,920 1,056,080 -� G.0.2002 2002 2022 3.0/4.25 12/1 Total Issue 13,685,000 Kent Station Development 2022 2,716,875 2,716,875 Campus Expansion/Renovation 2022 1,207,500 1,207,500 256th Street/Kent Station Develop 2022 3,723,125 3,723,125 East Hill Sports Complex 2022 1,811,250 1,811,250 Corridors/Streets/Traffic 2022 2,213,750 2,213,750 Tech Plan 2 2012 2,012,500 2,012,500 51 City Portion of Valley Comm 2000 2,551,600 96,600 2,455,000 52 Golf/Lease Toro Mower 2000 2004 monthly 125,413 68,208 57,205 53 Golf/Lease 2 wdTractor 2000 2004 monthly 21,616 11,303 10,313 54 King County/Borden Propert 2001 2/1 &8/1 9,000,000 0 9,000,000 55 Trust Fund Loan-Sewer 1996 2016 4.8 2/1 &8/1 1,572,646 300,228 1,272,418 56 Trust Fund Loan-Water 1986& 1989 7/1 400,000 313,313 86,687 57 Trust Fund Loan-Sewer 1987& 1988 7/1 355,000 261,579 93,421 Total Councilmanic 103,968,043 15,728,000 88,240,044 TOTAL G.O.BONDS&CONTRACTS 118,053,043 20,873,000 97,180,044 51 City of Kent, Washington 2003 Preliminary Budget CITY OF KENT OUTSTANDING LONG TERM DEBT August 31,2002 Original Redemption Issuance Maturity Interest Payment or Refunded Amount Outstanding Date Date Rate Date Amount To Date Amount SPECIAL ASSESSMENT BOND/NOTES LID 327 1989 2009 7.517.85 7/15 2,296,074 1,886,074 410,000 LID 328/334 1990 2002&12 6.4/7.7 8/1 1,697,303 1,292,303 405,000 LID 330 1990 2007 6.3/7.625 9/1 4,033,732 3,643,732 390,000 LID 336 1991 2008 5.25/7.15 10/1 1,888,078 1,398,078 490,000 LID 333/37/38 1993 2005 3.5/5.9 4/1 397,413 387,413 10,000 LID 342 Note R-1 1994 2004 5.17 10/1 57,989 50,500 7,489 LID 344 Note R-1 1994 2004 5.17 10/1 66,097 59,781 6,316 LID 345 1996 2008 4.25/5.6 12/1 781,625 476,625 305,000 LID 346 1995 2005 4.0/5.4 11/1 518,162 393,162 125,000 LID 347/48 1998 2015 4.3/5.6 9/1 942,617 297,617 645,000 LID 340/49 1999 2016 4.1/5.9 8/1 13,221,661 3,416,661 9,805,000 LID 351 2000 2015 3.75/5.5 11/1 5,367,217 657,217 4,710,000 TOTAL SPECIAL ASSESSMENT BONDSMOTES 31,267,968 13,959,163 17,308,804 TOTAL GOVERNMENTAL BONDS&CONTRACTS 149,321,011 34,832,163 114,488,848 REVENUE BONDS &LOANS s8 Water Revenue Refunding 1995 2004 4.014.6 12/1 7,790,000 6,250,000 1,540,000 6o Trust Fd Ln 1 -Tac Intertie 2001 0.5 6/1 9,500,000 " 0 9,500,000 Trust Fd Ln 2-Tac Intertie 2002 0.5 6/1 5,500,000 " 0 5,500,000 Total Water Bonds 22,790,000 6,250,000 16,540,000 59 Sewerage 1993 2013 2.5/5.5 11/1 8,690,000 3,255,000 5,435,000 Total Sewerage Bonds 8,690,000 3,255,000 5,435,000 TOTAL REVENUE BONDS AND LOANS 31,480,000 9,505,000 21,975,000 TOTAL OUTSTANDING LONG TERM DEBT 180,801,011 44,337,163 136,463,848 "After final distribution is received, the Original Debt Amount will be $10,000,000. 52 City of Kent, Washington 2003 Preliminary Budget CITY OF KENT FUTURE BOND ISSUES August 31,2002 Bond Issue Purpose 2001(3) 2002 2003 2004 2005 2006 2007 2008 COUNCILMANIC(LTGO) Gen Gott 1 Tech Plan 2 ($6m/10yr) 2,000,000 4,000,000 Gen Gott 2 Campus Expansion/Renovation 1,200,000 2,000,000 3,000,000 Gen Gott East Hill Maint Facility-75%Paid By Other Funds 5,0D0,000 Gen Gov't Shops Renovation-25%oe-fimids 4,0p0,000 — Gen Gott Municipal Court-proposed 4.000,000 Park 3 East Hill Sports Complex 1,800,000 Street 4 Kent Station Development 3,700,000 Gen Gov't 5 Kent Station Development 2,700,000 Park 6 Kent Station Development 1,100,000 Gen Govt Police-Land 4,600,000 Street 7 Conidom/Streets/Traffic 2,200,000 3,500,000 1,525,000 Sub-Total 0 13,600.000 0 15.200,000 0 17,525,000 0 0 CONTRACT King County Downtown Property Acquisition 9,000,000 Sub-Total 9,000,000 0 0 0 0 0 0 0 VOTED Public Safety 'Public Safety Projects 40,000,000 Sub-Total 0 0 0 0 40,000,000 0 0 0 REVENUE Drainage Soos Creek Basin Drainage Bonds 4,000,000 Utility East Hill Maint Facility 15,000,000 Utility Shops Renovation-25%odw krids 1.500 000 Sub-Total 0 0 0 0 0 20.500,000 0 0 TOTAL 9,000,000 13,600,000 0 15,200,000 40,000,000 38,025;000 0 0 —` v�FA 2=,1-20M CITY OF KENT BOND CAPACITY August 31,2002 1.5%of Less Future Bonded Debt Percent of Net Direct Percent of Assessed Assessed Councilmanic Councilmanic Remaining Capacity Remaining Capacity Valuation(1) Valuation Debt Debt Capacity Used Capacity(2) Used _ 01/31/98 5,073,523,220 76,102,848 (45,545,206) 30,557,643 59.8% 44,067,643 42.1% 12/31/99 6,468,731,941 97,030,979 (60,337,630) 0 36,693,349 62.2% 49,073,349 49.4% 06/30/00 6.468,731,941 97,030,979 (60,019,175) 0 37.011,804 61.9% 49,391,804 49.1% 12/31/00 7.130,886,435 106.963,297 (70,371,685) 0 36,591,612 65.8% 48,496,294 54.7% — 12/31/01 7,582,349,300 113,735,240 (74,956,930) 0 38,778,310 65.9% 49,999,827 56.0% *12/31/02 7,847,731,526 117,715,973 (68,788,519) (13,600.000) 35,327,454 70.0% 45,832,461 61.1% 12/31/03 8,122,402.129 121,836,032 (56,241,941) (13,600,000) •51,994,091 57.3% 61,738,904 49.3% 12/31/04 8,406,686,203 126,100,293 (50,890,762) (28,800,000) 46,409,531 63.2% 55,384,531 56.1% 12/31/05 8,700,920,221 130,513,803 (46,548,893) (28,192,061) 55,772,849 57.3% 63,942.849 51.0% 12/31/06 9,005,452,428 135,081,786 (41,980,970) (45,072,646) 48,028,170 64.4% 70,348,170 47.9% 12/31/07 9,320,643,263 139,809,649 (37,643,086) (43,908,493) 58,258,070 58.3% 79,568,528 43.1% 12/31/08 9,646,865,777 144,702,987 (33,616,643) (42,674,952) 68,411,391 52.7% B8,645,434 38.7% (1)The forecast beyond 2002 assumes assessed valuation increases at 2.0 percent per year due to estimated inflation plus 1.5%for new construction. (2)Total is reduced by Enterprise Fund Debt that is supported by Golf and Drainage Funds. (3)The loan from King County was recorded in February 2001, It is not included with Future Councilmanic Debt. It is included in Councilmanic Debt totals. 'Amounts do not induce debt issuance or bond issuance costs. 'Amounts do not include debt issuance or bond issuance costs. 53 City of Kent, Washington 2003 Preliminary Budget LEGAL DEBT MARGIN Estimated as of December 31, 2002 GENERAL PURPOSES Non-Voted General Obligation Debt Capacity (1.5% Estimated Assessed Valuation of$8,148,322,446) $ 122,224,837 Less: Outstanding Non-Voted Debt (including the Nonvoted Bonds) (1) 84,174,482 Remaining Non-Voted Debt Capacity $ 38,050,355 Voted and Non-Voted General Obligation Debt Capacity _ (2.5% of Estimated Assessed Valuation) $ 203,708,061 Less: Outstanding Debt: Voted (7,625,000) _ Non-Voted (84,174,482) Plus: Est amount available in General Obligation Voted Debt Svc Fund (2) 16,330 Remaining General Purpose Debt Capacity $ 111,924,909 UTILITY PURPOSES Voted General Obligation Debt Capacity (2.5% of Estimated Assessed Valuation) $ 203,708,061 -- Less: Outstanding Debt Remaining Utility Purposes Debt Capacity $ 203,708,061 _ OPEN SPACE AND PARK FACILITIES: Voted General Obligation Debt Capacity (2.5% of Assessed Valuation) $ 203,708,061 Less: Outstanding Debt _ Remaining Open Space and Park Facilities Debt Capacity $ 203,708,061 TOTAL CAPACITY $ 611,124,183 CAPACITY UTILIZED 15.02% $ 91,783,152 LEGAL DEBT MARGIN $ 519,341,031 (1) Includes $10,452,526 in loans from State trust fund. (2) Estimated January 1, 2003 beginning balance _ 54 City of Kent, Washington 2003 Preliminary Budget GENERAL FUND The GENERAL FUND is the largest and most Summary Fund Analysis 56 important fund within the city. It generates the Revenue Analysis 57 majority of its revenue from property taxes, — sales and other local taxes, licenses and Expenditure Analysis permits, and state and local shared revenue. By Object 72 These revenues provide government services not financed by earmarked revenue and include By Program 73 such basic services as fire and police By Department 75 protection, parks, street maintenance and administrative departments which perform City Council 76 T support functions such as accounting and legal Mayor's Office 79 services. Municipal Court 87 Employee Services 92 Legal Department 101 Finance/Customer Services 111 Police 116 Fire and Life Safety 127 Community Development 138 Public Works 152 Parks, Recreation & Community Services 162 55 City of Kent, Washington 2003 Preliminary Budget GENERAL FUND CURRENT BUDGET ANALYSIS As of August 31,2002 2001 2002 2002 Adjustments 2002 2003 Actual Budget YTD Fav(Unfav) Est Act Budget REVENUES Taxes: Property 19,360,390 20,632,136 10,784,064 52,888 20,685,024 1 21,350,252 Sales Tax 15,232,110 16,022,813 9,854,418 (939,288) 15,083,525 2 16,522,635 Sales Tax-Nonrecurring events utility 8,554,834 9,313,990 5,501,515 (1,369,930) 7,944,060 3 8,100,184 Other 336,307 406,909 151,847 (107,029) 299,880 298,987 Licenses and permits 1,523,942 2,003,796 1,147,428 (413,363) 1,590,433 4 1,710,330 Intergovernmental revenue 5,016,631 4,947,678 2,780,191 28,765 4,976,443 4,631,761 Charges for services 2,771,876 3,512,032 2,108,076 (614,985) 2,897,047 5 2,995,302 Fines and forfeitures 1,342,705 1,378,436 908,797 (55,137) 1,323,299 1,378,557 Interest income 1,201,611 1,082,292 751,726 42 1,082,334 1,084,050 Fair Market Value Gain (Loss) 132,673 Miscellaneous revenue 757,693 741,676 622,845 52,567 794,243 803,150 TOTAL REVENUES 56,230,772 60,041,758 34,610,907 (3,365,470) 56,676,288 58,875,208 EXPENDITURES Salaries&Benefits 44,918,072 47,676,457 30,518,462 1,576,908 46,099,549 48,556,309 Retirement rate savings Supplies 2,188,004 2,607,170 1,308,175 86,233 2,520,937 2,366,900 Services&charges 16,613,505 17,618,056 10,901,148 305,921 17,312,135 16,899,878 Info Tech savings (276,800) Capital outlay 53,822 24,000 23,779 794 23,206 19,500 Cost allocation (4,213,197) (4,469,431) (2,812,463) 128,972 (4,598,403) (4,701,661) TOTAL EXPENDITURES 59,560,206 63,456,252 39,939,101 2,375,628 61,080,624 6 63,140,926 REVENUES OVER(UNDER) (3,329,434) (3,414,494) (5,328,195) (989,842) (4,404,336) (4,265,718) TRANSFERS IN FROM(OUT TO): Capital Improvement Fund 319,045 481,000 233,333 250,000 731,000 300,000 Youth/Teen Programs 504,927 544,088 140,000 544,088 559,595 Police Operating Projects 2,064 City Art$2 per capita (62,489) (78,992) (78,992) (74,179) Criminal Justice Fund 34,307 24,111 24,111 24,473 Street Fund 45,586 100,000 100,000 - Other projects (41,740) (6,000) (6,000) (10,512) From Fire Equipment 300,000 400,000 400,000 200,000 From Tech Plan 16,584 16,584 Transfer from Facilities Fund 300,000 300,000 Transfer from Fleet Services Fund 451,000 250,000 701,000 450,000 Transfer-closed projects/Guaranty fund 220,945 270,000 270,000 270,000 TOTAL NET TRANSFERS 1,322,645 2,201,791 373,333 800,000 3,001,791 1,719,376 INCREASE(DECREASE) (2,006,789) (1,212,703) (4,954,862) (189,842) (1,402,545) (2,546,342) BEGINNING FUND BALANCE 9,502,744 8,091,435 7,495,955 (595,480) 7,495,955 6,093,410 ENDING FUND BALANCE Designated for Contingency 5,956,021 6,345,625 3,993,910 (237,563) 6,108,062 6,314,093 Undesignated 1,539,934 533,107 (1,452,817) (547,759) (14,652) (2,767,025) TOTAL ENDING BALANCE 7,495,955 6,678,732 2,541,093 (785,322) 6,093,410 3,547,068 Designated for contingency vs.Expenditures 10.0% 10.0% 10.0% 10.0% 5.6% 2002 Budget includes the budget reduction adopted by Council in February 2002. 1. Property tax based on collection trends through August 2.Sales tax estimate based is based on collections through September,includes 12/12 of projected variance. 3. Utility tax estimate based is based on collections through August,includes 12/12 of projected variance. 4. Licenses and permits are based on collections through August,includes 12/12 of projected variance. 5.Charges for services are based on collections through August,includes 12/12 of projected variance. 6. Expenditure savings based on 12/12ths of projected trend,prorated by budget percentage. 56 _ 10/21/2002 00108ff.xls i City of Kent, Washington 2003 Preliminary Budget General Fund Revenues Charges for Service Intergovernmental 5.1% 7.9% Fines & Forfeitures T Licenses & Permits F- 2 3% 2.9% I Interest & Utility& other taxes Miscellaneous 14.3% 3.2% Sales tax Property tax 28.1% 36.3% _ Taxes 78.6% 2002 2003 Change Change _. Adj Bud Budget $ % Property tax 20,632,136 21,350,252 718,116 3.5% Sales tax 16,022,813 16,522,635 499,822 3.1% Utility& other taxes 9,720,899 8,399,171 (1,321,728) -13.6% _ Licenses & Permits 2,003,796 1,710,330 (293,466) -14.6% Intergovernmental 4,947,678 4,631,761 (315,917) -6.4% Charges for Service 3,512,032 2,995,302 (516,730) -14.7% Fines & Forfeitures 1,378,436 1,378,557 121 0.0% Interest & Miscellaneous 1,823,968 1,887,200 63,232 3.5% General Fund Revenues 60,041,758 58,875,208 (1,166,550) -1.9% General Fund Revenues have decreased overall by 1.9%from the 2002 adjusted budget. Taxes now make up 78.6% of the General Fund revenue, including property tax, sales and use taxes, utility, gambling and leasehold taxes. The decrease in 2003 utility tax is primarily from electric utility tax, reflecting the recent trend of businesses purchasing power from out of state, escaping local taxation. Licenses and permits reflect decreases in building permits. Intergovernmental revenue decreases due to the elimination of funding to Kent for local government assistance - the initiative 695 backfill funding, Charges for Services are down due to the decrease in plan check fees. t. 57 City of Kent, Washington 2003 Preliminary Budget GENERAL FUND REVENUES _ 9,000,000 8,000,000 7.000,000 6,000,000 5,000,000 i 1 4,000,000 •' 3,000,000 �. 2,000.000 1,000,000 -. 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHLY BUDGET VS ADJUSTED ACTUAL )2 BUD—02 ACT — JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 2,985,278 3,370,702 3.986,804 8.539,333 7,271,783 4,649,692 2,949,999 3,248,272 3,252,296 7,978,849 6,803,058 4,855,692 02 ACT 2.829,566 3,154,993 3,523.969 8,171,860 6,901,488 4,269,939 2,938,944 2,820,149 0 0 0 0 +1- (I55.712) (215,709) (462,836) (367,473) (370,295) (379,753) (11,055) (428,123) 0 0 0 0 PCT+/- -5.2% -6.4% -11.6% -4.3% -5.1% -8.2% -0.4% -13.2% 0.0% 0.0% 0.0% 0.0% _.._ GENERAL FUND REVENUES 70,000,000 60,000,000 50,000,000 r i 40,000,000 30,000,000 i 20,000,000 i i 10.000,000 , 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CUMULATIVE BUDGET VS ACTUAL 02 BUD—02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 2.985.278 6,355,990 10.342.784 18,882.117 26,153,900 30,803,592 33,753,591 37,001,863 40,254,159 48233,008 55,036,066 59,891,758 02 ACT 2.829,566 5,984.559 9.508,527 17,680,387 24,581,875 28,851,814 31,790,758 34,610,906 0 0 0 0 +1- (155,712) (371.421) (834.257) (1,201,730) (1,572,025) (1,951,778) (1,962,833) (2,390.957) 0 0 0 0 PCf+/- -5.2% -5.8% -8.1% -64% -6.0% -6.3% -5.8ck -6.5% 0.0% 0.0% 0.0% 0.0% gr08.xls 1021R002 58 — i City of Kent, Washington 2003 Preliminary Budget s GENERAL FUND REVENUE ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Estimate Budget $ % PROPERTY TAXES 19,360,390 20,632,136 20,685,024 21,350,252 718,116 3.5 The regular property tax levy is based on last year's levy, increased by 1.0%. This base amount is $20,632,136, to which was added 1.0% or $206,321 for inflation, the amount of $319,776 for estimated new construction, improvements and increase in state assessed property and other adjustments, and the addition of $192,019 for DeMarco annexation to the City. The total regular levy was budgeted at$21,350,252. The excess levies total $1,775,000 for the GO Refunding. The GO Refunding issues refunded the callable portions of other voted issues and is approximately 2/3 for Voted Public Safety, and 1/3 for Voted Senior Housing Debt. The total property tax levy for the City of Kent is $23,125,252. The estimated total levy rate is $2.838, a decrease of approximately 0.117 per thousand valuation, or 4%. This is the lowest rate since 1986. For Budget Year 2001 2002 2003 Assessed Valuation (1) 7,130,886,435 7,582,349,300• 8,148,322,446 New Construction 144,343,154 177,881,061 113,482,731 Annexation 11,874,789 0 73,372,950 Levy Amount Rate Amount Rate Amount Rate 3eneral Fund 19,764,357 2.772 20,632,135 2.721 21,350,252 2.620 Senior Housing 0 0.000 0 0.000 0 0.000 GO Refunding 1,700,000 0.238 1,775,000 0.234 1,775,000 0.218 Total 21,464,357 3.010 22,407,135 2.955 23,125,252 2.838 Collection History 1999 2000 2001 _ Current tax collections 18,725,921 20,513,626 20,968,893 Percent of levy collected 97.88% 98.96% 97.69% Delinquent tax collection 179,577 282,510 56,302 — Total tax collection 18,905,498 20,796,136 21,025,195 Percent of total tax collection to tax levy 99.46% 100.33% 97.95% (1) This line includes annexations and new construction. The assessed valuation and the tax levy are set in November or December for the following budget year. 2003 is estimated with a 5% increase in assessed — valuation of existing properties. 2002 Budget 2003 Additional 2003 Budget 2002 Property Tax Budget 20,632,136 2003 Initiative 747-1% 206,321 2003 New Construction 319,776 2003 DeMarco Annexation 192,019 20,632,136 718,116 21,350,252 59 City of Kent, Washington 2003 Preliminary Budget PROPERTY TAX 6,000,000 5,000,000 • 4,000,000 3,000,000 • 2,000,000 1,000,000 ♦ 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHLY BUDGET VS ACTUAL 02 BUD��02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 1,580 95,263 409,768 5.640,257 4,387,350 115,854 42,727 63,692 523,141 5,229,478 3,955,147 167,879 02 ACT 0 I18,228 465,661 5,583,885 4,332,126 107,525 83,871 92.768 0 0 0 0 +/- 0 22,965 55,893 (56,372) (55,224) (81329) 41,144 29,076 0 0 0 0 PCT+/- 0.0% 24.1% 13.6% -1.0% -1.3% -72% 963% 45.7% 0.0% 0.0% 0.0% 0.0% PROPERTY TAX 25,000,000 _ 20,000,000 15,000,000 ol 10,OOo,000 5,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CUMULATIVE BUDGET VS ACTUAL 02 BUD-02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 1.590 96,843 506.611 6,146.868 10,534.218 10,650,072 10,692.799 10,756,491 11,279,632 16.509,110 20,464,257 20.632,136 02 ACT 0 118.228 583,889 6,167.774 10,499,900 10.607.425 10,691.296 10,784,064 0 0 0 0 +/- 0 21.385 77.278 20,906 (34.318) (42,647) (1.503) 27.573 0 0 0 0 PCT+/- 0.0% 22.1% 15.3% 0.3% -0.3% -0.4% 0.0% 0.3% 0.0% 0.0% 0.0% 0.0% Froa xis IM12002 60 City of Kent, Washington 2003 Preliminary Budget — GENERALFUND REVENUE ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Estimate Budget $ % SALES TAXES 15,232,110 16,022,813 15,083,525 16,522,635 499,822 3.1 The General Fund has traditionally received 75% of the sales tax revenues, and the Capital Improvement Fund 25% per Council direction. The preliminary budget was developed by using the 2002 estimated actual, adding 2.76% for inflation and growth, allocating an additional 5% of the sales tax revenues to change the split to 80% for the General Fund and 20% to the Capital Improvement Fund. To this was added the Natural Gas Use Tax amount. The resulting preliminary budget is an increase of $499,822 or 3.1% from the 2002 budget in the General Fund. General Fund Sales Tax Budget Development 2002 Est.Sales Tax+ 2002 Est.Natural Gas= Total 2002 Estimate 14,859,264 224,261 15,083,525 Total normalized 2002 sales tax only(est. as of August) 14,859,264 2.76%for inflation & growth over 2002 for 2003 409,949 Natural gas use tax 235,475 5%Additional to General Fund (80/20 split) 1,017,947 Total General Fund Sales Tax Budget for 2003 16,522,635 Allocation of Sales and Uses taxes only(excluding Natural Gas use tax) General Fund Total Percent Seattle Real % Allocation Sales Tax Increase CPI*** Inc(Dec) 1995 Actual 10,502,354 14,003,139 9.9 3.0 6.9 1996 Actual 12,466,850 16,622,467 18.7 3.4 15.3 1997 Actual 13,770,966 18,361,288 10.5 3.5 7.0 1998 Actual 14,756,812 19,666,206 7.1 2.9 4.2 1999 Actual 14,084,271 18,780,232 (4.5) 3.0 (7.5) 2000 Actual* 15,232,481 20,310,327 8.1 3.7 4.4 2001 Actual 15,007,500 20,010,000 (1.5) 3.6 (5.1) 2002 Estimate 14,859,264 19,812,352 (1.0) 2.1 (3.1) _ 2003 Budget" 16,287,160 20,358,950 2.8 2.1 0.7 *For comparison purposes, this table is shown as if the 75/25 split were maintained throughout. The 2000 actual, at the one time 80/20 split is $16,247,980. '! The 2003 Budget is shown at 80/20 split. —Seattle CPI for 2002 and 2003 are based on forecasts from 'Washington Economic and Revenue Forecast, February 2002' 61 City of Kent, Washington 2003 Preliminary Budget SALES TAX 1,600,000 � � . 1,400,000 , . •• 1.200,000 1,000,000 , 800,000 600.000 400,000 200,000 _. 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHLY BUDGET VS ACTUAL 02 BUD—02 ACT — JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 1,140,235 1,498,256 1.293,130 1,113,530 1,447,312 1,260,264 1,154,449 1.468,091 1,393,117 1,353,977 1,470,879 1,429,572 02 ACT 1,086,048 1,437.937 1.137,332 1,118,227 1,344,261 1,152,364 1,182,660 1,282,426 1,301,134 0 0 0 +/- (54,187) (60,319) (155,798) 4,697 (103,051) (107,900) 28.211 (185,665) (91.983) 0 0 0 PCI'+/- -4.8% -4.0% -12.0% 0.4% -7.1% -8.6% 24% -11.6% -6.6% 0.0% 0.0% 0.0% SALES TAX 8,000,000 16,000,000 ' 14,000,ODO 12,000,000 10,000,000 -- 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CUMULATIVE BUDGET VS ACTUAL 02 BUD—02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 1,140,235 2,639.491 3,931,621 5,045,151 6,492.463 7.752.727 8,907,176 10,375,267 11,768,384 13,122,361 14.593.240 16,022,812 — 02 ACT 1,086,048 2.523,985 3.661,317 4,779.544 6.123,805 7,276,170 8.458.830 9.741,256 11.042,390 0 0 0 +/- (54,187) (114,506) (270,304) (265,607) (368.658) (476,557) (448,346) (634,011) (725,994) 0 0 0 PCf+!- -4.8% -4.3% -6.9% -5.3% -5.7% -6.1% -5.0% -6.1% -6.2% 0.0% OV% OD% gf08.xLs lOnIn002 62 r' I City of Kent, Washington 2003 Preliminary Budget to - GENERAL FUND REVENUE ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Estimate Budget $ % UTILITY TAXES 8,554,764 9,313,990 7,944,060 8,100,184 (1,213,806) (13.0) Non-City Owned Electric 3,098,346 3,713,018 2,336,725 2,406,827 (1,306,191) (35.2) TM Gas 946,071 689,070 938,810 948,198 59,128 6.7 Telephone 2,147,568 2,252,673 2,131,736 2,153,053 (99,620) (4.4) Garbage 848,766 854,988 880,131 906,535 51,547 6.0 City Owned Water 237,315 245,824 244,462 259,252 13,428 5.5 Sewer 443,468 524,847 505,550 510,606 (14,241) (2.7) Drainage 262,045 265,785 269,783 272,481 6,696 2.5 _ Franchise Fees Cable TV 571,185 567,785 636,863 643,232 75,447 13.3 The Utility Tax is 4.8%for utilities except garbage,which is 7.8%. The composition of these taxes are as follows: General Fund utility taxes are calculated at 3.5% of gross revenue for both city owned and non-city owned utilities with the exception of garbage. The cable TV franchise fee is calculated at 5%of gross revenues. Garbage had been allocated at 3.5%of gross revenues to the General Fund, but due to a reduction in the recycling subsidy,this allocation was changed from 3.5%to 6.0%, effective January 1,2001, reducing the Environmental Fund portion from 3.0% to 0.5%. Additionally, the Street Fund receives 1% for transportation, the Youth Teen Fund 0.3% to fund Youth Teen programs and capital.The 2002 budgets for electric and gas revenues reflected the rapid growth in those revenues at the height of the energy crisis in 2001. Due to businesses purchasing power from out of state, electricity utility tax revenues began to decline by year end 2001. The 2003 Budget for electricity reflects current trends. Of the City-owned utilities,the water preliminary budget reflects a 5%rate increase,while no rate increases have been proposed for the sewer and drainage utilities. Total Utility Taxes $Change 2001 2002 2003 from 2003 Budget Actual Estimate Budget to 2002 Estimate %Change 8,554,764 7,944,060 8,100,184 156,124 1.93% Gambling/Misc Tax 336,307 406,909 299,880 298,987 (107,922) (26.5) Leasehold 23,861 18,924 22,884 19,221 297 1.6 Gambling 312,445 387,985 276,996 279,766 (108,219) (27.9) - Leasehold taxes are derived from leasing of City property to individuals or enterprises. Gambling tax is reduced to current trend. LICENSES/PERMITS 1,523,942 2,003,796 1,590,433 1,710,330 (293,466) (14.6) - Amusement 1,250 1,250 11,400 11,400 10,150 812.0 Business 183,319 188,772 185,560 192,532 3,760 2.0 Building 808,755 1,213,881 799,310 907,303 (306,578) (25.3) Hazardous 108,954 71,840 111,189 112,300 40,460 56.3 Plumbing/Mech 125,327 212,473 132,542 133,867 (78,606) (37.0) Development Fees 198,864 208,867 199,970 201,971 (6,896) (3.3) Other/Kent Station 97,473 106,713 150,462 150,957 44,244 41.5 Business licenses continue at rates of $75 for initial licenses,$50 for renewal,and a $50 one-time fire inspection fee for commercial. Building and Development Fees are budgeted to reflect the current trend due to economic slowdown. Other also includes garbage,weapons and fire protective permits. _ Total Licenses/Permits $Change 2001 2002 2003 from 2003 Budget Actual Estimate Budget to 2002 Estimate %Change 1,523,942 1,590,433 1,710,330 119,897 7.01% 63 City of Kent, Washington 2003 Preliminary Budget UTILITY TAX 1,000,000 900,000 / 800,000 ♦ I 700,000 600,000 500,000 400,000 300,000 200,000 100,000 _.. 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHLY BUDGET VS ACTUAL 02 BUD-02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 889,251 837,504 836,081 942,167 777,649 708,905 849,221 633,724 651,575 794,373 689,352 704,190 02 ACT 840,048 649,669 670,861 785,763 667,467 603,097 723,339 561,271 0 0 0 0 +/- (49,203) (187,835) (165,220) (156,404) (110,182) (105,808) (125,882) (72.453) 0 0 0 0 PCi+/- -5.51k 22.4% -19.8% -16.6% -14.2% -14.9% -14.8% 4L4% 0.0% 0.0% 0.0% 0.0% UTILITY TAX 10.000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 / 3,000,000 �. 2,0100,000 1,000,000 .�. 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CUMULATIVE BUDGET VS ACTUAL 02 BUD JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 889,251 1,726,755 2,562,836 3.505,003 4.282,652 4,991,557 5,W,778 6,474,502 7,126,077 7,920,450 8,609,802 9,313,992 02 ACT 840,048 1,489.717 2,160,578 2,946,341 3,613,808 4.216,905 4,940,244 5,501,514 0 0 0 0 +/- (49,203) (237,038) (402258) (558.662) (668,844) (774.652) (900,534) (972,988) 0 0 0 0 PCi+/- -5.5% -13.7% -15.7% .15.9% -15.6% -15.5% -154% -15.0% 0.0% 0.0% 0.01/1 0.0% g,08_Ms IM_IrOO2 64 City of Kent, Washington 2003 Preliminary Budget BUILDING PERMITS 250,000 _. 200,000 150,000 100,000 ♦ 50,000 _ 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHLY BUDGET VS ACTUAL !� 02 BUD-+r-02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 106.118 98,931 201,511 155,525 151,300 180,425 140,629 128,322 132,541 126.860 83,613 129,445 02 ACT 98,294 96,216 77,812 75,024 104,758 116,352 124,261 87,756 0 0 0 0 +/- (7,824) (2,715) (123,699) (80,501) (46,542) (64,073) (16,368) (40.566) 0 0 0 0 PCP+/- -7.4% -2.7% -61.4% -51.8% -30.8% -35.5% -11.6% -31.6% 0.0% OD% 0.0% 0.0% BUILDING PERMITS 1,800,000 -. ,600,000 1,400,000 �. 1,200,000 1,000,000 ' 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CUMULATIVE BUDGET VS ACTUAL �- 02 BUD�02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 106,119 205.049 406,560 562,085 713,385 893.810 1,034,439 1,162,761 1.295.302 1,422,162 1,505,775 1,635.220 02 ACT 98,294 194,510 272,322 347,346 452.104 568,456 692,717 780,473 0 0 0 0 +/- (7,824) (10,539) (134,238) (214,739) (261,281) (325,354) (341,722) (382,289) 0 0 0 0 PCT+/- -7.4% -5.1% -33.0% -38.2% -36.6% -36.4% -33.0%: -32.9% 0.0% 0.0% OAii 0.017, gffl&xls l Or-1Q002 65 City of Kent, Washington 2003 Preliminary Budget GENERAL FUND REVENUE ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Estimate Budget $ % _ INTERGOVERNMENTAL 5,016,631 4,947,678 4,976,443 4,631,761 (315,917) (6.4) Fire District 37 3,057,240 2,955,411 2,985,092 2,975,219 19,808 0.7 _ EMS Levy 682,787 714,898 714,898 736,345 21,447 3.0 695 Backfill Funding 350,836 360,624 360,624 0 (360,624) (100.0) Liquor Excise 272,395 269,042 288,909 294,120 25,078 9.3 _ Liquor Board Profits 423,414 506,626 472,641 437,387 (69,239) (13.7) Other 229,959 141,077 154,279 188,690 47,613 33.7 The amount for Fire Protection District 37 is provided under contract. The City receives 90 percent of the District's property tax levy to provide fire protection services in the District. The District uses the other 10% to construct its own facilities and purchase large capital items. "Other" includes grant revenues. These are often for one year only and are not budgeted until confirmed. The increase in 2003 is due to a contract to provide Fire Marshall services for the city of Covington. The estimated revenue from that is $50,000. - Liquor excise and liquor board profits are revenues collected by the State of Washington and shared with its political subdivisions. The budget for 2003 is based on a population of 84,275, estimated as of April _ 2002. The 695 backfill of $360,624 has been eliminated in the 2003 budget. The estimated per capita rates for State shared revenues from the Municipal Research & Services Center of Washington follow: Per Capita Rates 1998 1999 2000 2001 2002 Rev. 2003 Est. Motor Vehicle Excise 12.62 13.70 2.63 - - - - Liquor Excise 3.01 3.14 3.27 3.35 3.49 3.51 Liquor Board Profits 7.18 5.34 6.06 5.36 5.19 5.03 66 L City of Kent, Washington 2003 Preliminary Budget GENERAL FUND REVENUE ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Estimate Budget $ % SERVICES & CHARGES 2,770,230 3,512,032 2,897,047 2,995,302 (516,730) (14.7) Plan Check Fees 1,037,037 1,747,695 1,088,640 1,219,527 (528,168) (30.2) Recreation Fees 1,121,478 1,121,073 1,257,953 1,190,534 69,461 6.2 Adult Probation 235,076 262,977 238,861 251,294 (11,683) (4.4) Work Release 13,628 16,004 4,044 4,010 (11,994) (74.9) Home Detention 48,534 66,158 44,327 44,770 (21,388) (32.3) Zoning & Subdivision 127,079 97,484 92,572 93,497 (3,987) (4.1) Other 187,397 200,641 170,650 191,670 (8,971) (4.5) Plan Check and Zoning & Subdivision fees show a reduced budget to more closely reflect trend due to economic slowdown. This brings the budget more close to 2002 estimated actual. Plan Check Fees & Zoning & Subdivision $ Change 2001 2002 2003 from 2003 Actual Estimate Budget to 2002 % Change T 1,164,116 1,181,212 1,313,024 131,812 11.16% ;creation fees include all participant and sponsorship fees for City recreation programs, excluding those at the Golf Complex. Revenues were increased slightly to more closely reflect actual trends. Adult probation services are provided through the Municipal Court. The revenues reflect actual usage of this program, and are charged to the participants in adult probation to minimize the net costs to the city. The Work Release and Home Detention programs provide the opportunity for some prisoners to serve their sentence at home or work. The prisoners wear special bracelets that enable the Corrections Facility to monitor their movements at all times. The proposed revenues reflect the current trend in the utilization of — these programs. FINES & FORFEITURES 1,342,705 1,378,436 1,323,299 1,378,557 121 0.0 Court Costs 7,836 10,225 2,810 2,892 (7,333) (71.7) Fines 1,334,870 1,368,211 1,320,489 1,375,665 7,454 0.5 INTEREST INCOME 1,334,284 1,082,292 1,082,334 1,084,050 1,758 0.2 Interest income is budgeted based on estimates at the current lower interest rates. No attempt has been made to estimate the fair market value adjustment. 67 City of Kent, Washington 2003 Preliminary Budget PLAN CHECK FEES 300,000 250,000 ` 200,000 ` 150,000 100,000 50,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHLY BUDGET VS ACTUAL 02 BUD-02 ACTI i JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 97,173 123,986 155,810 170,698 183,095 253,851 181,231 231,155 120,786 102,059 115,692 150,5022 02 ACT 41,264 91,592 85,442 101,095 126,394 171,418 194,245 91,978 0 0 0 0 +/- (55.909) (32,394) (70,368) (69,603) (56,701) (82,433) 13,014 (139,177) 0 0 0 PCT+!- -57.5% -26.1% -45.2% -40.8% -31.0% -32.5% -60.2`.E 0.0`k 0.0R 0.0% 0.0% PLAN CHECK FEES 2,000,000 , 1,800,000 1,600.000 ' 1,400.000 1,200,000 • • i 1,000,000 • 800,000 600,000 400,000 200,000 -' 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CUMULATIVE BUDGET VS ACTUAL - --02 BUD-02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 97,173 221,159 376,969 547,667 730,761 984.613 1,165,844 1,396,9199 1,517,785 1,619,A44 1,735.536 1,886,038 _- 02 ACT 41?64 132.856 21R19A 319.393 445,787 617,205 811,450 903,427 0 0 0 0 +/- (55.909) (88,303) (158,671) (228,274) (2R4,975) (367,408) (35304% (4-35.3% 0 0 0 0 PCi+!- .57.5% -39.9% -42.1% -41.7`x- -39.0`.1 -37.3% -30.a� -35.3'� 0.0`J• 0.0'k 0.0`� 0.0',� gf08.xIs 10212002 - 68 City of Kent, Washington 2003 Preliminary Budget FINES & FORFEITURES ,so,0oo 140,ODO 120,000 100,000 80,000 60,000 40,000 20,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHLY BUDGET VS ACTUAL 02 BUD Zm 02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 99.502 105,997 124,740 126.765 112,910 138,420 114,997 123,344 108,496 124,602 103,045 95,617 02 ACT 105.424 117,406 125,593 120,037 107,025 127,284 106,708 99,320 0 0 0 +/- 5,922 11,409 853 (6,728) (5,885) (11,136) (8,289) (24.024) 0 - 0 0 PCP+/- 6.0% 10.8% 0.7% -5.3% -5.2% -8.0% -7.2% -19.5% 0.0% 0.0% 0.0% 0.0% FINES & FORFEITURES 1,600,000 � .,400,000 1,200,000 ' 1,000,000 ' 800.000 600,000 400,000 200,000 0 _ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CUMULATIVE BUDGET VS ACTUAL 02 BUD-02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 99.502 205.499 330,239 457.004 569,914 708,334 823.331 946,675 1,055,171 1,179,773 1,282,81U 1.378.43� 02 ACT 105,424 222,830 348,423 468,460 575,485 702.769 909,477 908.797 0 0 0 0 +/- 5,922 17.331 18,184 11,456 5.571 (5.565) (13,854) (37,878) 0 PCf+!- 6.0% 8.4% 5.5% 2.5% 1.0% -0.8% -1.75 -4.0% 0.0% 0.0% 0.0% 0. low po&. is 10rIr002 69 City of Kent, Washington 2003 Preliminary Budget GENERAL FUND REVENUE ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Estimate Budget $ % MISCELLANEOUS 689,140 741,676 794,243 803,150 61,474 8.3 Rentals & Royalties 359,467 344,155 341,230 398,500 54,345 15.8 Contributions 264,314 258,118 309,622 267,418 9,300 3.6 Other 65,359 139,403 143,391 137,232 (2,171) (1.6) Rentals & royalties are from rental of city park facilities, and includes an increase of $37,000 expected due to the opening of the East Hill Sports Complex. They also include percentage of proceeds from concession booths, etc. Other miscellaneous revenues include pay phone revenues, sales of food and other items. TOTAL REVENUES 56,160,503 60,041,758 56,676,288 58,875,207 (1,166,551) (1.9) TRANSFERS IN 1,213,865 2,536,783 2,420,199 1,804,068 (732,715) (28.9) Transfers in from other funds for 2003 includes $559,595 from the Youth/Teen Fund for Youth/Teen program operating expenditures and $300,000 from the Capital Improvement Fund in part to offset fire equipment replacement rates. The Criminal Justice Fund transfers in support of Project Lighthouse are $24,473, Fleet Services transfers in $450,000 and $200,000 is transferred in from the Fire Equipment _ Replacement Fund as a one-time transfer to help balance the budget in a slow economy. An excess above the 10% requirement, or $270,000, is transferred in from LID Guarantv Fund. TOTAL SOURCES 57,374,368 62,578,541 59,096,487 60,679,275 (1,899,266) (3.0) "1 70 City of Kent, Washington 2003 Preliminary Budget GENERAL FUND EXPENDITURES 7,000,000 - 000.000 - 5,000,000 4,000,000 3,000,000 441 2,000,000 1,000,000 0 i JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC MONTHLY BUDGET VS ADJUSTED ACTUAL 02 BUD-02 ACT JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02 BUD 4,7771000 4,800,399 5,090,806 5,201,432 5,167,865 5,323,625 5,389,060 5,471,550 5,335,119 5,258,6166 5,614,2111 6,193,3311 02 ACT 4,765,663 4,654 215 5,079,422 4,958,372 4,996,748 4,810,10-1 5,302,314 5,372,266 0 0 0 0 +/- (11.337) (146,184) (11,384) (243,060) (171,117) (513,523) (86,746) (919,284) 0 0 0 PCT+I- -02% -3.0'k -0.2% -4.7% .3.3k -9.6% -1.6% -1.8% 0.01k 0.0% 0.0% 0.01k GENERAL FUND EXPENDITURES 70,000,000 --s0.000,000 ' 50,000,000o - o 40,000,000o _.. 30,000,000 20,000,000 10,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC CUMULATIVE BUDGET VS ACTUAL �- 02 BUD—02 ACT JAN FEB MAR APR MAY ]UN JUL AUG SEP OCT NOV DEC 02 BUD 4.777,000 9,577.399 14,668.205 19,869,637 25,037,502 30,361,127 35,750,187 41221,737 46,556,8566 51,815,470 57,429,6833 63,623,0144 02 ACT 4,765,663 9,419,878 14,499,300 19,457,672 24,454,420 29,264,522 34.566,R36 39.939,102 .1- (11,337) (157,521) (168,905) (411,965) (583,082) (1,096.605) (1,183351) (1.282,635) p 0 0 0 PCl+I- -0.2% -1.6% -1.2ch -2.1% -2.3% -3.6% -3.3% -3.12 0.09 0.0% 0.09 0.0'k g,0&.%l o(21 Q002 71 City of Kent, Washington 2003 Preliminary Budget M" General Fund Expenditures By Object Services & Transfers & Capital Allocations— 0.2% 19.3% Supplies 3.7% Salaries & Benefits 76.8% 2002 2003 Change Change Adj Bud Budget $ % Salaries & Benefits 47,676,458 48,556,311 879,853 1.8% Supplies 2,607,170 2,366,900 (240,270) -9.2% Services & Allocations 13,148,625 12,198,215 (950,410) -7.2% Transfers & Capital 108,992 104,191 (4,801) -4.4% General Fund Expenditures 63,541,245 63,225,617 (315,628) -0.5% 14 Salaries and Benefits compose approximately 76.8% of the General Fund. The budget has decreased by .5% from 2002 adjusted budget, which already included a 2.3% or $1.4 million decrease effective March 2002. Cost of living increases for 2003 were based on 90% of the 1.5% CPI-W (June), or as provided by union contracts. Services and allocations are added together in this presentation to show the services net of those that are provided to other departments in other funds. — Transfers out to other funds and capital outlay together make up about 0.1% of the General Fund. 72 —. City of Kent, Washington 2003 Preliminary Budget General Fund Expenditures By Program Community Health & Human Development Services Leisure Services 13.1% 4.6% 11.4% 9 General Government 8.3% Public Safety* 62.6% 2002 2003 Change Change Adj Bud Budget $ % Public Safety' 39,466,625 39,564,259 97,634 0.2% _ General Government 5,417,896 5,275,505 (142,391) -2.6% Leisure Services 7,111,552 7,200,528 88,976 1.3% Community Development 8,672,513 8,285,586 (386,927) -4.5% Health & Human Services 2,872,659 2,899,739 27,080 0.9% General Fund Expenditures 63,541,245 63,225,617 (315,628) -0.5% Public Safety, including Police, Fire and Life Safety, Municipal Court and Youth Teen Programs, represent 62.6%of the General Fund expenditures. General Government includes the administrative and support functions of City Council, Mayor's office, City Clerk, Employee Services, Legal and Finance departments. General Government composes only about 8.3% of the General Fund budget. Community Development includes Planning and Building Services and Public Works departments. Health and Human Services include the Human Service Agencies, Public Health Contract, Indigent Counsel and the Parks Senior Center, Adult Day Care, and Special Populations Programs. All other Parks Programs are included in Leisure Services. `Contingency Amount is included in Public Safety. t 73 City of Kent, Washington 2003 Preliminary Budget GENERALFUND EXPENDITURE ANALYSIS BY PROGRAM -� 2001 2002 2001 2003 Budget Change Actual Adj Bud YTD Budget $ % PROGRAMS _. General Government City Council 220,894 257,405 164,985 256,777 (628) (0.2) Mayor's Office 1,124,114 1,184,622 720,530 1,131,320 (53,302) (4.5) City Clerk 376,178 527,726 193,045 504,539 (23,187) (4.4) Employee Services 1,183,948 1,262,086 778,427 1,231,379 (30,707) (2.4) Legal 539,986 607,296 314,135 511,970 (95,326) (15.7) Finance 1,669,096 1,578,761 1,132,514 1,639,520 60,759 3.9 Total General Government 5,114,217 5,417,896 3,303,636 5,275,505 (142,391) (2.6) Public Safety Civil Service Commission 109,228 164,355 31,558 156,272 (8,083) (4.9) Police 17,705,319 19,358,071 11,993,726 19,189,108 (168,963) (0.9) Fire& Life Safety 16,245,326 16,834,693 10,877,436 16,929,521 94,828 0.6 Joint Training Center 112,459 120,551 76,398 121,946 1,395 1.2 _ Municipal Court 1,683,287 1,789,979 1,130,701 1,845,713 55,734 3.1 Legal Prosecutors/Dom Violence 342,077 368,806 164,027 295,501 (73,305) (19.9) Youth/Teen Programs 570,505 559,769 358,346 648.511 88,742 15.9 Total Public Safety 36,768,201 39,196,224 24,632,191 39,186,572 -9,652 (0.0) Public Works/Community Development Hearing Examiner 40,097 42,872 29,538 50,117 7,245 16.9 Land Use&Planning Boards 6,383 6,532 3,864 6,532 Permit Center 400,839 536,987 269,792 541,782 4,795 0.9 Planning Services 1,523,306 1,621,441 981,650 1,540,142 (81,299) (5.0) Building Services 1,354,157 1,415,032 914,914 1,475,464 60,432 4.3 Community Development Admin 47,006 111,475 83,530 125,980 14,505 13.0 Engineering 2,588,456 2,690,844 1,739,244 2,405,140 (285,704) (10.6) Streets 2,302,156 2,247,330 1,599,713 2,140,429 (106,901) (4.8) Total Public Works 8,262,400 8,672,513 5,622,244 8,285,586 (386,927) (4.5) Leisure Services Parks Recreation &Community 6,671,647 7,111,552 4,575,841 7,200,528 88,976 1.3 Total Leisure Services 6,671,647 7,111,552 4,575,841 7,200,528 88,976 1.3 Health & Human Services Health& Human Svcs 631,388 789,606 448,436 797,242 7,636 1.0 Human Service Agencies 524,189 570,512 302,426 598,810 28,298 5.0 Parks- Sr Ctr/Adult Day Care 1,087,636 1,104,667 809,523 1,140,175 35,508 3.2 Parks- Special Populations 385,748 407,874 244,804 363,512 (44,362) (10.9) a Total Health & Human Services 2,628,960 2,872,659 1,805,190 2,899,739 27,080 0.9 Contingency/Other Uses 6,000 270,401 377,687 107,286 39.7 Total All Programs 59,451,426 63,541,245 39,939,102 63,225,617 (315,628) (0.5) 74 - { City of Kent, Washington 2003 Preliminary Budget _ GENERAL FUND EXPENDITURE ANALYSIS BY DEPARTMENT 2001 2002 2002 2003 Budget Change DEPARTMENTS Actual Adj Bud Actual Budget $ % City Council 220,894 257,405 164,985 256,777 (628) (0.2) -- Mayor's Office Administration&City Clerk 1,500,292 1,712,348 913,575 1,635,859 (76,489) (4.5) Municipal Court 1,683,287 1,789,979 1,130,701 1,845,713 55,734 3.1 Total Mayor's Office&Court 3,183,580 3,502,327 2,044,276 3,481,572 (20,755) (0.6) Employee Services Civil Service Comm 109,228 164,355 31,558 156,272 (8,083) (4.9) Employee Services 1,183,948 1,262,086 778,427 1,231,379 (30,707) (2.4) Total Employee Services 1,293,176 1,426,441 809,984 1,387,651 (38,790) (2.7) Legal 882,063 976,102 478,162 807,471 (168,631) (17.3) Finance 1,669,096 1,578,761 1,132,514 1,639,520 60,759 . 3.8 Community Development Community Development Admin 47,006 111,475 83,530 125,980 14,505 13.0 Permit Center 400,839 536,987 269,792 541,782 4,795 0.9 Planning Comm & Bds 6,383 6,532 3,864 6,532 - Hearing Examiner 40,097 42,872 29,538 50,117 7,245 16.9 Planning Services 1,523,306 1,621,441 981,650 -1,540,142 (81,299) (5.0) Building Services 1,354,157 1,415,032 914,914 1,475,464 60,432 4.3 Total Community Development 3,371,788 3,734,339 2,283,287 3,740,017 5,678 0.2 Police Police 17,705,319 19,358,071 11,993,726 19,189,108 (168,963) (0.9) Police/Fire Training Center 112,459 120,551 76,398 121,946 1,395 1.2 Total Police 17,817,778 19,478,622 12,070,124 19,311,054 (167,568) (0.9) Fire& Life Safety 16,245,326 16,834,693 10,877,436 16,929,521 94,828 0.6 _ Public Works Engineering 2,588,456 2,690,844 1,739,244 2,405,140 (285,704) (10.6) Street Maintenance 2,302,156 2,247,330 1,599,713 2,140,429 (106,901) (4.8) Total Public Works 4,890,612 4,938,174 3,338,957 4,545,569 (392,605) (8.0) Parks, Recreation &Community Services Parks Administration 726,001 780,578 496,155 804,416 23,838 3.1 Parks Planning 181,296 205,904 125,816 218,482 12,578 6.1 Senior Center/Adult Day Care 1,087,636 1,104,667 809,523 1,140,175 35,508 3.2 Recreation 2,151,178 2,195,353 1,488,636 2,217,878 22,525 1.0 Parks Maintenance 2,765,853 2,971,564 1,916,842 3,014,269 42,705 1.4 Cultural Arts& Festivals 678,781 757,054 436,998 755,318 (1,736) (0.2) Health & Human Svcs 1,155,577 1,360,118 750,862 1,396,052 35,934 2.6 Special Populations 385,748 407,874 244,804 363,512 (44,362) (10.9) _ Camps 168,539 201,099 111,394 190,165 (10,934) (5.4) Youth/Teen Programs 570,505 559,769 358,346 648,511 88,742 15.9 Total Parks 9,871,113 10,543,980 6,739,377 10,748,778 204,798 1.9 _ Other Financial Uses 6,000 270,401 377,687 107,286 39.7 Total 59,451,426 63,541,245 39,939,102 63,225,617 (315,628) (0.5) i 75 City of Kent, Washington 2003 Preliminary Budget City Council CITIZENS MISSION STATEMENT COUNCIL COUNCIL PRESIDENT COUNCIL City Council members develop and prioritize target ME3BER ME 3BER issues, policies, and regulations in order to maintain current levels of service and to guide the future growth and development of the city. ADMIN SEC, SIGNIFICANT EXPENDITURE AND STAFFING CHANGES - 2003 Proposed reductions from the baseline forecast include supplies, professional services, travel, training and subsistence for a total budget savings of $11,481. SERVICES PROVIDED BY PROGRAM Councilmembers are elected for four-year terms and are the legislative body responsible for adopting the _ city budget and developing goals, policies, and regulations, which will guide Kent's future. _ GOALS FOR 2003 ➢ Vibrant Downtown: Maintain and improve downtown appearance and infrastructure; pursue downtown development and redevelopment; support downtown activities. ➢ Safe Community: Strategic management of Police, and Fire and Life Safety to provide responsive and effective fire, life safety, and law enforcement services. ➢ Effective Transportation System: Maintain and expand the transportation system according to the Comprehensive Transportation Improvement Plan; enhance utilization and safety of non-SOV and pedestrian transportation alternatives. ➢ Strong Local Economy: Address economic and workforce issues by conducting strategic assessments of economic development and offering economic development services on behalf of the City. ➢ Valued Government Services: Enhance communication with citizens; provide strategic management — and financial services for the City; provide positive recreation experiences through services and facilities; continue to support and partner for delivery of human services. 76 City of Kent, Washington 2003 Preliminary Budget i RECENT SIGNIFICANT ACCOMPLISHMENTS ➢ Adopted the 2002 Budget and Capital Facilities Plan to establish funding for projects, programs, and capital facilities. ➢ Signed Memorandum of Understanding for the Kent Station Project ➢ 2"d Avenue Extension Groundbreaking — Kent Station Project ➢ Started Construction on the Tacoma Second Supply Water Pipeline. ➢ Constructed the Youth Sports Complex on 132"d ➢ Construction Completed on the West Leg of the 277th Street Corridor. ➢ Construction Completed for the Sound Transit Commuter Rail Station Parking Garage. ➢ Dedicated the Ice Arena. ➢ Updated the City's Comprehensive Plan. ➢ Established Kent as Entitlement City for CDBG Funding. ➢ Reaffirmed target issues and.goals to guide City staff work plan for the year 2003. IMPACTS FOR 2003 AND BEYOND ➢ Address potential negative revenue impacts due to legislation or initiative. — ➢ Continue development on major East/West corridor projects to increase citizen mobility. ➢ Add facilities to maintain current levels of service as future annexations create more demand. ➢ Maintain current assets and make best use of current resources. LIST OF CITY COUNCIL POSITIONS Council President 1.0 Council Members 6.0 Council Administrative Secretary 1 1.0 TOTAL 8.0 77 City of Kent, Washington 2003 Preliminary Budget CITY COUNCIL _ SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% EXPENDITURES BY PROGRAM City Council 220,894 257,405 164,985 256,777 628 0.2 Net Expenditures 220,894 257,405 164,985 256,777 (628) (0.2) EXPENDITURES BY OBJECT Salaries 107,115 125,501 85,767 126,409 908 0.7 _ Benefits 34,176 37,286 29,741 47,174 9,888 26.5 Supplies 799 2,683 424 1,838 (845) (31.5) Services&Charges 78,804 91,935 49,052 81,356 (10,579) (11.5) Capital Outlay Sub total Expenditures 220,894 257,405 164,985 256,777 (628) (0.2) Net Expenditures 220,894 257,405 164,985 256,777 (628) (0.2) 78 __ City of Kent, Washington 2003 Preliminary Budget MAYOR 1 Mayor's Office, � Administration and CHIEFADMIN OFFICER City Clerk's Office ADMIN ASST 2 _ EXECUTIVE EC0NOW DEV ASST CHIEF ASSISTANT PROJECT MGR ADMIN OFFICER CffY CLEAK INT'L COORD. C>FFICE TECH 2 ADMIN SEC t (6) MISSION STATEMENT s..Cnr Cant+org.cnan Executive/Administration, DEPCTY CLERK RECORDS SPEC RECOF DS MGMT OFFICER Government Affairs, Public Information, Strategic Planning, Economic Development Oversees all facets of city government including Parks, Recreation and Community Services, Community Development, Public Works, Fire, and Police in conjunction with services of Finance, Employee Services, and Information Technology, Economic Development and the Law. Provide oversight on all programs and services. Provide the communication link between citizens, the City Council, city departments, and other government agencies. City Clerk The Office of the City Clerk manages the City's official records; including the retention, retrieval and destruction of all records; processes all requests for public records Citywide; oversees Council meetings, including agenda development and preparation of official minutes. Also provides legal notices to the public regarding City business; coordinates elections; provides internal, local, regional and national outreach and education through service on various Boards, Committees and associations. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES -2003 Proposed budget reductions from the baseline forecast for Administration include supplies, professional services, cable media, dues membership fees, licenses, permits, travel, training and subsistence for a savings of$49,078. In addition, a vacant Economic Development Manager and a vacant Deputy City Clerk (shown in organization chart above) have been cut for estimated salary and benefit savings to the general fund of $149,090, for a total budget cut of $198,168. SERVICES PROVIDED BY PROGRAM Executive/Administration Assures the effective and efficient delivery of municipal services to residents of the City of Kent, through management of the City's resources. With the assistance of the Finance Department, the Mayor's Office prepares the Strategic Plan, Annual Budget and Capital Facilities Plan for City Council review and adoption. - STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Actual Actual Estimate City of Kent Population as of July 2001 79,524 82,782 84,275 Documents for Mayor's Signature 350 350 358 Proclamations 32 30 26 Citizen Requests via Mayor's Office 1,312 1,425 1,562 Participation on Local & Regional Boards, Commissions & Associations 22 23 18 79 City of Kent, Washington 2003 Preliminary Budget r Government Affairs/Public Information/Strategic Planning ➢ Communicate city programs and services to citizens through distribution of the city newsletter, and communications with local media. ➢ Provide central coordination for the Sister City Program including exchanges between existing sister cities. ➢ Maintain relations with local, county, regional, state and federal government agencies and activities with community and civic organizations ensuring the resources of all entities contribute to the well being of the City of Kent. ➢ Provide management, support and research on the Strategic Plan, Performance Measurement Program and special projects as identified by the Mayor and Council. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Actual Actual Estimate Sister City Delegations Received/Sent 9/6 6/7 8/10 Pieces of Legislation - Monitored/Lobbied/Testified # 300/60/30 500/75/25 475/75/40 City Newsletters Produced 12 12 12 Economic Development _ ➢ Provides service in the areas of economic development, downtown redevelopment and special projects to preserve, enhance and diversify Kent's vital economy. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Actual Actual Estimate Economic Development Business Retention Visits 20 24 24 Business Attraction Assistance City Clerk Bid Openings 23 18 18 Claims Against the City 116 115 120 Contracts & Agreements 369 309 242 Ordinances & Resolutions 59 75 61 Public Hearings 9 24 31 Documents Scanned 1,114 683 18922 Records Requests 448 423 450 80 City of Kent, Washington 2003 Preliminary Budget GOALS FOR 2003 Executive/Administration ➢ Maintain communication processes to alert city staff and City Council members of upcoming items; involve staff/council in activities. ➢ Ensure the City delivers business friendly services and maintains positive business and community relations. Government Affairs/Public Information/Strategic Planning ➢ Continue to move performance measurement program forward by encouraging benchmarking with other organizations. ➢ Continue to facilitate Kent's five sister city relationships on the local, regional, national and international fronts through the efforts of the Kent Sister City Association and its five Kent citizen—based sister city — committees. ➢ Support City outreach and communication efforts, especially in support of the Kent Station project. Economic Development ➢ Kent Station -completion of 2"d -- Avenue Extension project, developer purchases first phase of property for project, City issues building permits for Phase I, groundbreaking for Phase I. ➢ Midway Landfill Site—began EIS process for Sounders facility. ➢ Grad student redevelopment study completed for Pacific Highway. City Clerk ➢ Prepare for and provide advanced records management training for all departmental records managers. - ➢ Begin mapping of business processes for each department by document type. ➢ Develop project management system and tracking of projects relating to imaging. ➢ Achieve single records repository and optimize records security for disaster recovery. ➢ Assist in providing a better atmosphere and increased safety in the City Hall lobby by working with staff on lighting needs and other safety necessities. ➢ Inform and educate the public through citizen outreach programs relating to records and information — access. ➢ Implement scanning of public records requests and automated processing. ➢ Complete revised e-mail policy. ➢ Complete essential records plan. ➢ Complete disaster recovery plan for records. Complete records procedures and policy, in cooperation with the Legal Department. 81 City of Kent, Washington 2003 Preliminary Budget ➢ Develop electronic repository of historical City Code to assist in research. _ ➢ Create Workflow Program within Acorde (the electronic records management system) for identified _ document types. Integrate with JDE/KIVA where appropriate. ➢ Working with the JDE group, develop and implement a Citywide numbering sequence for contracts. ISSUES IMPACTING 2003 AND BEYOND: Executive/Administration ➢ Maintenance of the City's services will continue to place a strain on the City's ability to generate revenues sufficient to pay for these services. The City must continue its efforts to reduce costs while - managing service standards. ➢ Implementation of the City's Comprehensive Plan including land use, transportation, utilities, and capital components will guide the City's development over the next twenty years. The City must carefully manage the implementation process including development standards, annexations, and infrastructure if the city envisioned in the Comprehensive Plan is to be achieved. Government Affairs/Public Information/Strategic Planning ➢ State and local government budget deficits will require defensive posture to resist unfunded mandates _ and difficult relations. Economic Development - ➢ Reduced availability of land, and growing development pressures will make it important to think strategically about Kent's growth. ➢ To ensure effective Economic Development activities, the City will need to complete an Economic Development Action Plan, including marketing materials. _ ➢ The City should use increased CDBG entitlement dollars to assist economic development, including small business assistance and workforce development. City Clerk ➢ Management of all contracts Citywide has increased our workload, but results in a centralized repository, - as well as a system for monitoring contract terms. ➢ Providing information and directions to citizens at the counter will continue to impact the time available to perform Clerk functions. ➢ The 2003 election for four Council positions will require significant preparation and coordination by staff. ➢ Coordination with King County on potential public safety bond special election would require significant staff time. ➢ Annexation would increase the number of requests for public records received from citizens. 82 _ City of Kent, Washington 2003 Preliminary Budget DEPARTMENT PERFORMANCE Executive/Administration ➢ Oversaw continued progress on Kent Station project, including hiring of new Economic Development professional. ➢ Oversaw development and proposal of balanced 2002 Mayor's Budget to Council. Government Affairs/Public Information/Strategic Planning ➢ Continued contractual relationship for enhanced state government affairs consulting; continued increased legislative monitoring and presence, enhanced communication and relationships with state legislators, expanded breadth and depth of legislative reporting to administration and City Council. ➢ Drafted City's strategic plan, complete review of draft with City Council and moved toward implementation of the plan throughout the organization including more regular reporting of plan progress to the City Council. _ ➢ Continued performance measures program to track the City's continuous improvement efforts, and maintained national ICMA performance measures project to allow future benchmarking. City also received ICMA Certificate of Distribution for its efforts. _ ➢ Pursued federal transportation funds to support Commuter Connection project. Economic Development ➢ Council adoption of strategy which will be a blueprint for City's economic development plans and business attraction, retention and marketing strategy. — City Clerk ➢ Substantially increased efficiency in responding to requests for public records from citizens by working closely with other city departments to ensure complete and timely responses. Held regular meetings with departmental records managers to educate and assist them with records management; speakers included the State Archivist, Kent's Regional Archivist and a representative from the State Attorney General's Office discussing terrorism. Other topics included ownership of records, the retention schedule, imaging, disaster recovery, and the destruction process. ➢ Developed and implemented a secure records destruction policy, procedure and form; held two "destruction" days, resulting in a savings of 1,300 cubic feet of space, or more than ten working cubes. ➢ Revised, updated and expanded the City's records retention schedule, which was subsequently approved by the State's Local Records Committee. ➢ Retrieved records from off-site storage, resulting in savings of $5,000 annually in storage costs. Moved scanning process forward significantly in several departments. Added nearly one million pages to the electronic system in ten months. Provided historical documents to Regional Archivist for safekeeping. _ Began hosting the City Code on the City's web page, since MRSC no longer provides this service. 83 City of Kent, Washington 2003 Preliminary Budget ➢ Provided the public with accurate and timely notices of public meetings. ➢ Added customer service function to our duties when relocated to an area with a public counter. ➢ Developed and implemented the use of a Contract Face Sheet, which provides easy access to relevant information contained in contracts. ➢ Presented a 90-minute program on Boards and Commissions at the Washington Municipal Clerks — Association. ➢ Worked with Information Technology to develop an accurate way to search Council history. This replaces "Revelation", which is no longer supported. ➢ Prepared Emergency Management Guidebook; clarified emergency management roles. ➢ Worked with Legal Department on electronic prosecution files. ➢ Began staffing the Lodging Advisory Tax Board. ➢ Began mapping of business processes by document type. ➢ Developed and Chairs the Governance Committee which manages priorities and resource allocation for electronic records imaging projects, benchmarks tasks and accomplishments, and identifies potential problems. ➢ Co-authored an ordinance relating to the processing of public records requests. ➢ Cooperatively designed and developed an electronic, online public records form to provide the — public with more readily available submission of public records requests. ➢ Completed and submitted an application for Grant money to augment internal records storage, i management and space optimization. ➢ Substantially increased efficiency in responding to requests for public records from citizens by working closely with other city departments to ensure complete and timely responses. 84 City of Kent, Washington 2003 Preliminary Budget I MAYOR'S OFFICE I SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% REVENUE Services&Charges 3,240 1,736 2,862 3,651 1,915 110.3 Misc Revenues 10 Total Revenues 3,240 1,736 2,872 3,651 1.915 110.3 EXPENDITURES BY PROGRAM Mayor/Administration 529,880 511,960 347,830 563,526 51,566 10.1 Civic Aff iliations 96,999 116,022 84,910 115,531 (491) (0.4) City Rev/Public Info 357,976 378,066 232,675 370,825 (7,241) (1.9) Economic Development 139,260 178,574 55,115 81,438 (97,136) (54.4) City Clerk 376,178 527,726 193,045 504,539 23,187 4.4 Sub total Expenditures 1,500,292 1,712,348 913,575 1,635,859 (76,489) (4.5) Cost Allocation Net Expenditures 1,500,292 1,712,348 913,575 1,635,859 (76,489) (4.5) EXPENDITURES BY OBJECT Salaries 676,174 711,476 440,328 644,065 (67,411) (9.5) Benefits 168,374 188,077 103,413 192,908 4,831 2.6 Supplies 17,566 9,876 4,485 8,742 (1,134) (11.5) Services&Charges 600,653 802,919 365,350 790,144 (12,775) (1.6) Capital Outla 1,786 Net Expenditures 1,500,292 1,712,348 913,575 1,635,859 (76,489) (4.5) 85 r City of Kent, Washington 2003 Preliminary Budget ADMINISTRATION CITY COUNCIL, THE MAYOR'S OFFICE, AND CITY CLERK LIST OF POSITIONS Full Time(FT) Regular Part Time (RPT) 2001 2002 2003 2003 In Equivalents Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT GENERALFUND City Council Administrative Secretary 1 1.00 1.00 1.00 Mayor's Office Mayor 1.00 1.00 1.00 Chief Administrative Officer 1.00 1.00 1.00 Assistant Chief Admin Officer 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 Administrative Assistant II 1.00 1.00 1.00 Office Technician II 1.00 1.00 1.00 Economic Dev Coordinator 1.00 2.00 -1.00 1.00 International Coordinator 0.53 0.53 0.53 Office of the City Clerk City Clerk 1.00 1.00 1.00 Deputy City Clerk 1.00 1.00 -1.00 Word Processing Specialist II 1.00 1.00 1.00 Records Mgmt Officer 1.00 1.00 1.00 TOTAL 12.00 0.53 13.00 0.53 -2.00 11.00 0.53 FULL TIME EQUIVALENTS 12.53 13.53 -2.00 11.53 COMMENTS 2000- Part Time International Coordinator and Office Tech 1 reclassified to Office Tech 2 2001 -Increase Part Time International Coordinator(.5 to.6)and add Records Manager in City Clerks Office 2002-Added an Economic Development Project Manager for the Kent Station project 2003- Proposed elimination of the vacant Economic Development Manager and a vacant Deputy City Clerk 86 KS V:\SNPasioon IU 2W2 City of Kent, Washington 2003 Preliminary Budget Municipal Court ASSISTANT CHIEF JUDGE ADMIN OFFICER 2 L-------------T------------- COURT MISSION STATEMENT ADMINISTRATOR Probation Court Ensure that all individuals appearing PROBATION COURT before the Court are afforded Due SUPERVISOR SUPERVISOR Process of Law as recognized and COURTSEC OFFICER(5) guaranteed by the Constitution of the United States and the State of PROBATION P N OFFICER LEAD COURT LEAD COURT Washington. co RK 3 LERK CLERK COURT CLERK COURT CLERK SIGNIFICANT EXPENDITURE AND 4.5 4.5 STAFFING CHANGES — 2003 Proposed budget savings from the baseline forecast of $101,121 include increased revenue for court warrant fees and other miscellaneous revenue, a reduction of 20% in travel, training and subsistence and a general fund salary reduction of an estimated $54,736 for elimination of a vacant Probation Clerk position. SERVICES PROVIDED BY PROGRAM Kent Municipal Court has exclusive jurisdiction over traffic infractions and criminal violations of city and " -- state ordinances duly adopted by the City of Kent. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Actual Actual Estimate Infraction traffic 13,934 12,478 12,936 Infraction non-traffic 77 63 112 Parking 2,413 2,625 2,532 DUI Violations 324 274 324 Criminal Traffic 2,412 2,727 1,332 Criminal Non-Traffic 1,930 1,987 1,944 *DV Orders for Protection 0 0 50 **Civil Impounds 23 70 50 Total Filings 21,113 19,224 19,246 *Effective July 1, 2002 Kent Municipal Court began processing Orders for Protection. Since the move to the Aukeen facility (July 1998) all DV Orders for Protection were processed by King County District Court. *Effective June, 2000 City of Kent Police Department started enforcing the DWLS Impound Ordinance. 87 City of Kent, Washington 2003 Preliminary Budget GOALS FOR 2003 ➢ Investigate emerging computer technologies and how they might benefit the Court. --� ➢ Upgrade court recording equipment to FTR Gold. ➢ Continue to expand document imaging at the court. _ ➢ Continue in the citywide effort to reduce paper and storage cost by taking an active role in the records management program. ➢ Work with south end Municipal Courts to establish uniform bench warrant procedures. ➢ Update database for the Probation department. ➢ Work with South King County and North Pierce County Probation departments to pool resources to furnish training and information to our probation officers. ➢ Work with local business owners to explore and establish an employment referral program. CONSEQUENCES OF BUDGET CUTS Administrative Impacts ➢ Sister City funds to support official travel reduced to $5,000 which may impact City funds available to support City officials' travel on international sister city visits. City Clerk — ➢ Reduced FTE will continue delay in non-Council agenda work and long-term file management and will continue to pose constraints on staffing of the front counter. Municipal Court Impacts ➢ Reduced FTE will mean an increased workload on the rest of the staff. ➢ Long-term impact could affect morale, work quality and stress. ➢ Delay in scanning citations at the Court. ➢ The Court's budget has always been extremely efficient. We do not believe we would be able to make any further reductions without cutting personnel. Cuts in personnel would likely affect revenue as the Clerk tasks that yield revenue would be a lessened priority. ISSUES IMPACTING 2003 AND BEYOND ➢ Continued annexations resulting in increased caseload at the Municipal Court. The growing caseload impacts the facility needs of the court (clerical space and courtrooms) as well as additional judicial, clerical and probation workloads. Continue to investigate the purchase of the King County District Court, Aukeen Division facility. ➢ Work with city administration, prosecutors and corrections to investigate the feasibility of providing contract court services to other municipalities. 88 City of Kent, Washington 2003 Preliminary Budget ➢ Work with King County District Court regarding court consolidation and facility needs at the Aukeen Division. DEPARTMENT PERFORMANCE ➢ The City of Kent created a second elected position at the Municipal Court and the court commissioner of eight years, Glenn M. Phillips, was appointed to this position. ➢ Judge Robert McSeveney was awarded the Outstanding Judge of the Year award by the Washington State District Municipal Court Judges' Association. ➢ Created Kent Municipal Court Local Rules authorizing criminal bail forfeitures, pre-hearing conferences and decisions on written statement for infractions. ➢ Established in-house scheduling of Interpreter Services to provide better service and reduce costs. ➢ Expanded the Failure to Appear Reduction program to include additional court calendars. ➢ Implemented document imaging program by scanning all citations filed with the court. ➢ Completed the Probation Policy and Procedure Manual. i - 89 City of Kent, Washington 2003 Preliminary Budget MUNICIPAL COURT _ SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% -- REVENUE Services&Charges 306,970 344,788 202,032 336,417 (8,371) (2.4) Fines&Forfeitures 1,317,039 1,378,436 908,797 1,378,557 121 0.0 Misc Revenues 21,131 27,167 19,298 28,779 1,612 5.9 Non Revenues 143 Total Revenues 1,645,283 1,750,391 1,130,127 1,743,753 (6,638) (0.4) EXPENDITURES BY PROGRAM Municipal Court 1,357,662 1,401,230 908,165 1,494,734 93,504 6.7 Probate Services 325,625 388,749 222,536 350,979 37,770 9.7 Total Expenditures 1,683,287 1,789,979 1,130,701 1,845,713 55,734 3.1 EXPENDITURES BY OBJECT Salaries 1,006,778 1,110,069 691,933 1,111,108 1,039 0.1 Benefits 265,552 282,479 179,113 338,478 55,999 19.8 Supplies 13,592 10,008 12,678 9,221 (787) (7.9) Services&Charges 403,865 387,423 246,977 386,906 (517) (0.1) _ Capital Outlay 6,500 Total Expenditures 1,683,287 1,789,979 1,130,701 1,845,713 55,734 3.1 90 - I City of Kent, Washington 2003 Preliminary Budget L ADMINISTRATION - MUNICIPAL COURT LIST OF POSITIONS Full Time (FT) Regular Part Time (RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget GENERAL FUND FT RPT FT RPT FT RPT FT RPT Municipal Court Judge 1.00 2.00 2•00 Court Commissioner 1.00 Court Administrator 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 Court Clerk Lead 2.00 2.00 2•00 Court Clerk 7.00 1.06 8.00 1.06 8.00 1.06 Security Officer 0.53 0.53 0.53 Probation Department Probation Supervisor 1.00 1.00 1.00 Probation Officer 3.00 3.00 3•00 Probation Clerk 1.00 1.00 -1.00 TOTAL 18.00 1.59 19.00 1.59 -1.00 18.00 1.59 FULL TIME EQUIVALENTS 19.59 20.59 -1.00 19.59 COMMENTS _ 2001 -Add Probation Officer. Reorganized Court Clerk Lead to Supervisor and two Court Clerks to Leads/One to Parks. 2002-Authorization from Council to replace Court Clerk moved to Human Services. Court Commissioner reclassified to Judge. 2003- Proposed eliminating vacant Probation Court Clerk. 91 '� KS V:t$B�Usu.tls 1d29/20t)1 City of Kent, Washington 2003 Preliminary Budget i Employee Services DIRECTOR N H.R.MANAGER ADMIN ASST 2 .MISSION STATEMENT RISK MANAGER H.R.MANAGER H.R.MANAGER The Employee Services Department _ is responsible for the recruitment and Risk Mgmt ClasslComp Benefits Recrultment retention of a professional, H.R RISK MGMT H.R.ANALYST H.R.ANALYST H.R.ANALYST productive and diverse work force ANALYST z z 1.9 and for the safety of employees and citizens by providing quality training, H.R.Analyst H.R.ANALYST BENEFITS ASST pFFlCETECH3 consulting, and customer services. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES IN 2003 Proposed budget cuts from the baseline forecast include $10,033 in supplies, $39,200 for services, $55,000 in city wide training and salary and benefit savings of $8,420 by reducing a Senior HR Analyst (-.10) and an HR Manager (-.10) from full time to regular part time. These position reductions were volunteered by the incumbents. Total proposed general fund savings for Employee Services is $112,653. SERVICES PROVIDED BY PROGRAM Employee Services/Civil Service Administration Administers comprehensive recruitment, testing and training programs; performs employee labor relations, - mediation, negotiations, and contract administration with six bargaining units and approximately 250 non- represented employees; and develops and maintains the city's classification and compensation plans. Statistics/Workload Measures 2000 2001 2002 Employee Services/Civil Service Administration Actual Actual Estimate Regular Employees -full time and regular part time 787 793 841 Union Represented Employees 556 542 567 Percent Minority in regular positions 9.4% 9.9% 9.7% Percent Employee Turnover 5.2% 5.5% 5.4% Employment Applications Processed 2,390 2,634 1,900 Number of regular positions filled 102 83 40 Number of temporary positions filled 283 257 245 Number of job descriptions written 150 101 260 Number of reclassifications processed 17 25 30 Number of participants in wellness programs 570 590 572 Citywide Training and Employee Development Administers and coordinates citywide employee training and development programs including: safety (e.g. defensive driving), skill development(e.g. customer service and supervisory skills), managerial development (e.g. team building), and liability reduction (e.g. sexual harassment prevention). _ 92 - City of Kent, Washington 2003 Preliminary Budget Statistics/workload Measures 2000 2001 2002 Citywide Training and Employee Development Actual Actual Estimate Total Training Sessions 50 43 39 Total Number of Participants 889 908 585 Employee Benefits Administration Administers a comprehensive self-funded health care plan and several group insurance programs for employees, including life and long term disability insurance, employee assistance, employee recognition, employee newsletter, management benefits, and wellness programs. Facilitates the citywide Health Care Committee. Administers the city's Commute Trip Reduction program. Statistics/Workload Measures 2000 2001 2002 Employee Benefits Administration Actual Actual Estimate Cost of Self-Funded Health Care Plan (in mil) $5.2 $5.9 $6.6 Employees and Dependents Covered 2,386 2,223 2,268 Risk Management _ Administers a complex array of citywide risk management and insurance programs including: self-insured worker's compensation, high deductible liability insurance with comprehensive loss control, safety and accident prevention training, risk financing of property/casualty insurance, and the self-insured unemployment compensation insurance program. _ Statistics/Workload Measures 2000 2001 2002 Risk Management Actual Actual Estimate Liability Claims Filed 92 71 80 Liability Premium Cost (to WCIA)' $417,075 $460,768 $535,675 Worker's Compensation Claims Filed 110 96 100 Worker's Comp Incurred Losses & Expenses $443,483 $395,354 $500,000 Unemployment Claims Filed 41 53 50 Unemployment Paid Losses & Expenses $81,836 $103,911 $125,000 *WCIA assessments for insurance coverage, membership fees, and claim administration costs. GOALS FOR 2003 Continue efforts to implement an integrated Human Resources/Payroll information system (JD Edwards) that provides a more efficient and effective means for delivering human resource services Successfully negotiate labor agreements with Assistant Fire Chiefs; and Teamsters Local 117 Successfully complete and implement a Compensation Study for non-management non-represented employees 93 City of Kent, Washington 2003 Preliminary Budget ➢ Research and develop recommendations for an employee evaluation system that incorporates city and departmental performance measures - ➢ Educate the general city employee population about the recruiting process ➢ Offer evening classes for the general public on how to prepare for an interview to continue our efforts to diversity our applicant pool ➢ Implement PERS 3 Retirement Program for eligible employees ➢ Continue to conduct study for Retiree Health Care Access to be implemented no later than January 1, 2004. ➢ Commute Trip Reduction (CTR) program - research alternatives for funding options while maintaining our positive steps toward reaching the State CTR reduction goals established for the City of Kent. ➢ Ensure a comprehensive Safety Orientation for all new employees as a component of the New Employee Orientation program ➢ Expand citywide diversity and inclusion training to the next level to assure cultural competency skills in supervisors ➢ Continue to address frequency and severity of on the job injuries through investigation, safety programs, and the implementation of an ergonomics program ➢ Develop and implement a cost allocation system for Worker Compensation costs utilizing departmental claims experience, and actuarially developed allocation methodologies for overhead costs ➢ Revise City personnel policies and procedures to comply with new legal mandates - CONSEQUENCES OF BUDGET CUTS _ ➢ Budget reductions in the recruitment division are possible due to the outsourcing of entry level police and fire testing and the ongoing hiring freeze. A voluntary 10% reduction in the Civil Service Examiner - position also recognizes the diminished workload. ➢ The citywide training program reduction will result in the postponement of Phase II Diversity Training that was scheduled for 2003. ➢ The voluntary 10% reduction in the Labor Relations Manager position will require a minor reorganization _ of duties to avoid scheduling conflicts and maintain current service level. ISSUES IMPACTING 2003 AND BEYOND ➢ Labor costs increasing at faster rate than revenues ➢ Health Insurance Portability and Accountability Act (HIPAA) implement policies and guidelines for employee privacy issues and appoint a privacy officer for the City of Kent 94 L City of Kent, Washington 2003 Preliminary Budget ➢ Rising cost of health care with new requirement to provide retiree health care access; cost vs. risk of long term care coverage for LEOFF I retirees ➢ Ongoing "hard" insurance market continues to drive premiums up and limit coverage ➢ Compliance with Ergonomics standard to be in effect mid-year 2004 DEPARTMENT PERFORMANCE Valued Government Services Objective 1: Recruit, Retain and Train a Professional, Productive and Diverse Workforce Status as of Strategic Plan Target Prior Year Objective 7/1/2002 Labor Relations/ 1. Negotiate successor labor agreement with Completed Negotiations Firefighters unit Negotiate fiscally sound labor 2. Negotiate successor labor agreement with Completed agreements with the City's four Police Officers unit unions(AFSCME, Teamsters, KPOA and IAFF),representing 3. Negotiate successor labor agreement with Completed six bargaining units Police Captains & Lieutenants unit 4. Negotiate successor labor agreement with Fire 75% Completion Assistant Chiefs unit 5. Negotiate successor labor agreement with 5% Completion Teamsters Local 117 6. Develop the Labor Relations intranet web page Completed on KentNet Competitive 1. Conduct Phase 2 Non-represented employees 60% Completion Compensation and compensation study Benefit System 2. Develop the Classification/Compensation Completed Develop and maintain fiscally intranet web page on KentNet sound,competitive employee 3. Conduct Retiree Health Care Feasibility Study 40% Completion compensation and benefit — programs 4. Develop Benefits intranet web page on KentNet Completed 5. Implement an integrated Human 50% Completion Resources/Payroll system 6. Implement PERS 3 State Retirement Program 10% Completion Community Outreach 1. Attend community events and conduct Ongoing for Diverse Applicant community outreach meetings Pool 2. Provide training to the public on "how to 20% Completion Network and communicate job prepare for an interview" opportunities with diverse 3. Provide multi-access to applicants for job 50% Completion populations in our community information, web, electronic applications, etc. 4. Co-produce Kaleidoscope — Community Event Completed Employee Training & 1. Expand the Kent Management Training 50% Completion Development Academy Provide quality training that 2. Expand citywide diversity and inclusion training 20% Completion enhances city operations& to the next level to assure cultural competency minimizes liability skills in all employees 95 City of Kent, Washington 2003 Preliminary Budget Other Department Accomplishments ➢ Developed a department strategic plan to meet City Council's goals and improve department performance ➢ Updated several personnel policies and procedures _ ➢ Initiated the Civil Service rule re-write process ➢ Assisted in coordinating the outsourcing of entry level testing for both Police and Fire; and utilized on _ line testing for some entry level positions ➢ Developed methods to streamline the recruitment process ➢ Provided education and resources on the PERS 3 retirement program option for approximately 550 City employees currently enrolled in PERS 2 ➢ Began training of Fire Department Suppression staff in Harassment Prevention and supported Department in sending senior officers to Investigation class _ ➢ Implemented pilot Ergonomics program with Public Works Operations staff in compliance with state worker safety regulations and to address the frequency and severity of worker injuries due to musculoskeletal disorders PERFORMANCE MEASUREMENTS _ Recruitment The diversity of our applicant and employee population and our employee turnover rate remain below _ the average of surrounding cities. We are currently using two methods to gather customer feedback in recruitment. We ask the employee population at large about the quality and timeliness of the recruitment process and we receive immediate feedback from interviewers and job candidates on the _ recruitment process. The variance in this data suggests that those closest to the process are much more satisfied with the fairness and other aspects of the recruitment process than what is perceived by city employees in general. Employee Benefits The cost of providing competitive health care benefits continues to escalate. In our efforts to address the rising cost of health care, we have been success in working in partnership with our employees and _ labor unions for employees to share some of the increased costs. As labor contracts are settled, some cost containment features along with increases in employee dependent healthcare premiums are included in the new contracts. - Employee Training Overall satisfaction with Employee Services sponsored training classes continues to be high. _ Risk Management Although claims per 100 workers declined in 2001, the number of time loss days per 100 workers associated with those claims increased. Risk Management continues to provide information to department directors about the nature and extent of injuries, and continues to provide assistance with _ reducing those losses whenever possible. 96 - City of Kent, Washington 2003 Preliminary Budget Employee Services Performance Measures 1999 2000 2001 2002 Target Actual Actual Actual Target Met Effectiveness _ 1 Internal operations: Percent of interacting n/a 71.9% 71.2% 80.0% =' employees rating responsiveness to requests for service as good to excellent 2 Internal operations: Percent of interacting n/a 77.8% 77.5% 80.0% employees rating helpfulness of employees as good to excellent 3 Internal operations: Percent of interacting n/a 77.1% 78.2% 80.0% employees rating quality of work as good to excellent Em to ee Services-'R`ecruitment&Retention Pro` ram: k xs,. ' ,' „{ . Effectiveness 1 Turnover rate for regular employees 7.5% 5.2% 5.5% - 2 Quality of recruitment services as rated by n/a n/a 60.3% + employees in annual survey-good to excellent 3 Timeliness of recruitment services as rated by n/a n/a 51.8% + employees in annual survey-good to excellent 4 Recruitment process ratings-for helpfulness, n/a 95.2% 98.1% + responsiveness, applicability to process, fairness and customer service - by both candidates and interviewers -focused survey (averaged results of 4 different 'ob es 5 Average percent of minority applicants per 20.3% 16.2% 30.2% + ✓ recruitment 6 Percent minority employed in regular positions 9.0% 9.4% 9.9% + Efficiency _ 1 Average number of days to complete a position n/a n/a 178.0 - desk audit review of current 'ob duties Benefit;'Program _ Effectiveness 1 Wellness Program - percent of employees who 72.4% 76.9% 76.2% + rate this program good to excellent 2 Cost of benefits as a percentage of the city-wide 23% 23.7% 24.6% _ total compensation budget 3 Percent of employees who consider the quality of n/a n/a 76.9% + benefits administration to be good to excellent 4 Percent of employees who consider the n/a n/a 81.3% + timeliness of benefits administration to be good to excellent Risk Management& Employee Develo ment Effectiveness 1 Percent of employees who were satisfied with 87% 96% 97% 90% ✓ training they received in ES sponsored classes 2 Percent of employees who consider the quality of n/a n/a 70.5% + risk management services to be good to excellent 97 City of Kent, Washington 2003 Preliminary Budget Employee Services Performance Measures 1999 2000 2001 2002 Target Actual Actual Actual Tar et Met Risk hAana ement &`Em (o eeDevelo:me». ci�nt�nue` .� - . 3 Percent of employees who consider the n/a n/a 68.9% + timeliness of risk management services to be good to excellent — 4 Percent of employees who rate their overall n/a n/a 69.4% + satisfaction with risk management services to be " good to excellent -- 5 Number of workers compensation claims per 100 14.6 14.2 11.0 _ employees 6 Number of lost-time days citywide per 100 150.9 92.9 115.0 , — employees for current year claims 98 City of Kent, Washington 2003 Preliminary Budget EMPLOYEE SERVICES SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% REVENUE Services&Charges 9,865 17,600 20 (17,600) (100.0) Miscellaneous Revenues 117 110 Total Revenues 9,982 34,184 130 (34,184) (100.0) EXPENDITURES BY PROGRAM Employee Services 1,065,715 1,104,910 787,101 1,175,277 70,367 6.4 Employment 96,311 145,252 52,048 118,126 (27,126) (18.7) Civil Service Comm 109,228 164,355 31,558 156,272 (8,083) (4.9) Labor/Class/Comp 33,307 35,253 3,619 32,783 (2,470) (7.0) Benefits 58,721 72,996 45,166 72,762 (234) (0.3) Risk Management 160,357 165,488 65,028 108.120 57,368 34.7 Sub total Expenditures 1,523,639 1,688,254 984,519 1,663,340 (24,914) (1.5) Employee Svcs-Reimb 230,463 261,813 174,535 275,689 13,876 5.3 Net Expenditures 1,293,176 1,426,441 809,984 1,387,651 (38,790) (2.7) EXPENDITURES BY OBJECT Salaries 675,165 735,777 520,335 762,088 26,311 3.6 Benefits 174,074 174,057 118,800 218,118 44,061 25.3 Supplies 32,145 55,145 12,528 44,385 (10,760) (19.5) Services&Charges 638,119 723,275 332,856 638,749 (84,526) (11.7) Capital Outlay 4,136 Sub total Expenditures 1,523,639 1,688,254 984,519 1,663,340 (24,914) (1.5) Cost Allocation 230,463 261,813 174,535 275,689 13,876 5.3 `�- Net Expenditures 1,293,176 1,426,441 809,984 1,387,651 (38,790) (2.7) 1 99 City of Kent, Washi,:,:,.,,; 2003 Preliminary Budget EMPLOYEE SERVICES DEPARTMENT LIST OF POSITIONS Full Time(FT) Regular Part Time (RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT - GENERALFUND Employee Services Director 1.00 1.00 1.00 HR Manager-Employment 1.00 1.00 1.00 _ HR Manager-Class&Comp 1.00 1.00 -1.00 0.90 0.90 HR Analyst 7.00 7.00 -1.00 0.90 6.00 0.90 Administrative Assistant II 1.00 1.00 1.00 Benefits Specialist 1.00 1.00 1.00 Benefits Assistant Office Technician III 1.00 1.00 1.00 Sub Total 13.00 13.00 -2.00 1.80 11.00 1.80 INSURANCE FUNDS HR Manager-Benefits 1.00 1.00 1.00 Risk Manager 1.00 1.00 1.00 Risk Management Analyst 1.00 1.00 1.00 HR Analyst 1.00 1.00 1.00 Sub Total 4.00 4.00 4.00 TOTAL 17.00 17.00 -2.00 1.80 15.00 1.80 FULL TIME EQUIVALENTS 17.001 17.00 -0.20 16.80 COMMENTS 2000- Eliminated HR Analyst in response to Initiative 695. 2001 -Add HR Analyst for Class&Comp and add-back HR Analyst eliminated in 2000. HR Spec reclassed to Analyst. Converted 8-mo TPT to RPT OT 2(DeMarco 11/01). Added project funded 2yr HR Analyst for Mgmt Comp study. 2002- No changes - 2003- Proposed reducing the Class&Comp Manager and Civil Service Examiner each from 1.0 FTE to.90 RPT 100 KS V%SaMmlvi�1­ 1a2Y200z L City of Kent, Washington 2003 Preliminary Budget I Legal Department CITY ATTORNEY PARALEGAL MISSION STATEMENT PROSECUTION CIVIL DEPUTY an To professionally and effectively ATTORNEY provide the highest quality legal services to the City of Kent in furtherance of the public health Family Violence SR PROS AM SR PROS AM Fam Violence unit safety, and welfare of its citizens. PR NG PROSECUTING ASSISTANT CITY Y ATTORNEY ATTORNEY 2 2 SIGNIFICANT EXPENDITURE D.V.VICTIM AND STAFFING CHANGES — ADVO2ATEt LEGAL SEC Ass m 2003 LEGAL SEC t LEE 2 LEE SEC 2 Due to current economic conditions, and at the request of Administration, the Legal Department has proposed baseline budget cuts of approximately $106,145. — These include a 20% reduction in travel, training and subsistence and other expenditures for$35,273; and changing the funding of budgeted positions to effect a general fund savings of $70,872. The Legal Department will also lose two attorneys, one in the civil division, and one in the prosecution'division. It is — _ the department's hope that Administration will restore these positions as the economic forecast improves. _. SERVICES PROVIDED BY PROGRAM General Services The Legal Department consists of the Civil and Prosecution Divisions. The Prosecution Division, in conjunction with the Police Department, houses the Family Violence Unit. The Legal Department advises and represents all city elected and appointed officials, employees, boards, committees, task forces, and commissions on all civil legal matters pertaining to the City of Kent. The department is responsible for all litigation involving the city and prosecutes all criminal misdemeanor cases as well as infractions and some code violations on behalf of the city. The Legal Department exemplifies a Kent Cares attitude by providing information, support, and referrals through Domestic Violence Legal Coordinators to domestic violence victims and by providing or making available other services to citizens in need of such services. Civil ➢ Attends all meetings of the City Council, advising and rendering formal opinions upon request. Attends meetings of the Mayor's and City Council's boards, committees, commissions and task forces. ➢ Prepares and reviews ordinances, resolutions, petitions, contracts, deeds, leases, easements, notices, and all other legal documents. 101 t003 Preliminary Budget ➢ Provides general legal services for the following city departments and offices: Council & Administration Information Technology Civil Service Parks, Rec & Community Svcs Finance Planning Fire Police and Corrections Facility _ Development Services Public Works Employee Services ➢ Prosecutes and/or defends civil actions brought by or against the city or against elected officials, officers, and employees in their official capacity, in trial and appellate courts. ➢ Serves as legal advisor to the city's department heads and city employees. ➢ Serves as general counsel to Valley Communications Center. - ➢ Responsible for review and research of federal, state, and local laws, ordinances, and court decisions and the preparation of memoranda and legal opinions. - Prosecution ➢ Prosecutes all criminal violations of city ordinances consisting of misdemeanors and gross misdemeanors, defends the city on appeals of criminal misdemeanor matters, and prosecutes drug forfeiture cases. Appear at all scheduled court calendars regarding prosecution matters. ➢ Advises police officers operating in the field on an as needed basis on questions pertaining to probable cause. ➢ Provides training and advice to Kent Police Department personnel and other agencies. ➢ Provides assistance to family violence victims involved in Kent criminal cases. ➢ Reviews and researches federal, state, and local laws, ordinances, and court decisions relating to the prosecution of criminal cases. ➢ Reviews and prepares memoranda and legal opinions to police. ➢ Works as conflict counsel on a case-by-case basis for surrounding jurisdictions, including King County, Tacoma, Federal Way, Renton, and Seattle. ➢ Responds to citizen inquiries. ➢ Provides community outreach, prevention, and training to Kent community through the City's Family Violence Victim Advocates. In addition, the Advocates provide individual victim education, prevention, - safety planning and referral to non-city assistance programs. 102 - L City of Kent, Washington 2003 Preliminary Budget -- Criminal misdemeanor cases filed by the Legal Department 1999 2000 2001 2002 Actual Actual Actual Estimate Citations 4,763 4,666 3,988 3,537 Charges' 5,854 5,848 5,156 4,157 May contain more than one charge per citation GOALS FOR 2003 — Citywide Goals —Vibrant Downtown Obiective: Pursue Downtown Development and Redevelopment: ➢ Continue to work with and assist Administration in the development of the Kent Station and completion of other Sound Transit projects. ➢ Work with Facilities Division to locate and purchase a site of a new public safety/police headquarters. Citywide Goals — Safe Community Obiective: Enhance Community Appearances/Reduce Nuisances: ➢ Actively pursue enforcement of Hearing Examiner orders on code enforcement matters through superior court in order to enforce clean up of non-compliant cases. ➢ Effectively support the code enforcement process through criminal prosecution of repeat and noncompliant offenders. Complete Phase II revisions to the Kent City Code regarding code enforcement to revise those sections of the code that do not currently reference Ch. 1.04 regarding the enforcement process. _ ➢ Amend Ch. 9.02 of the Kent City Code, the City's criminal code, in order to adopt by reference the Revised Code of Washington sections that pertain to misdemeanor and gross misdemeanor matters. Such an adoption will benefit the police officers, prosecutors, court staff, and the public for ease of reference, enhanced enforcement, and uniformity. ➢ Continue to work and coordinate with Police and Human Services with outreach programs to provide assistance with Human Service issues in Kent. — Obiective: Delivery of Responsive, Effective Fire, Life Safety and Law Enforcement Services: Increase customer service provided to the public through the creation of a community outreach program that would use volunteers to contact case witnesses and victims in order to advise them of case disposition. ➢ Establish a system to efficiently provide training to police officers during shift briefings. Citywide Goals — Strong Local Economy Obiective: Strategy for Economic Development: 11 Work with Sounders professional soccer group and the City of Seattle to develop a soccer stadium and associated practice fields for professional and local amateur use. "" ➢ Work with Administration to research feasibility to develop outsource contracts to authorize Kent to provide municipal court and prosecution services to Covington, Normandy Park, Burien, and other interested cities. — ➢ Develop an admissions taxing structure for stadia and cinemas located within the city. 103 Citywide Goals - Valued Government Services Obiective: Provide Comprehensive Legal Services to Support City's Activities: ➢ Drafting of consolidated critical areas ordinance utilizing best available science as required by the 5-year Growth Management Act update. ➢ Drafting of the comprehensive plan 5-year update required by the Growth Management Act. ➢ Develop thorough and reliable procedures to effectively respond to criminal appeals. ➢ Continue negotiations with Olympic Pipeline for franchise renewal into 2003 if unable to complete in 2002. Objective: Deliver Comprehensive Utility Services - ➢ Continue to work with federal services and public agencies to develop a Habitat Conservation Plan for the City's Clark Springs water facility site. ➢ Monitor and lobby state Legislature for revisions to state water statutes to provide flexibility - and expanded place of use for water rights. ➢ Continue to work with other departments to investigate feasibility of establishing a municipal power utility. - Other Departmental Goals ➢ Establish and/or enhance working relationships between the legal department and other departments. ➢ In coordination with I.T., implement and update prosecution computers, software, and case management systems to allow prosecutors to utilize laptops in court so that files may be better - managed by both support staff and prosecutors. ➢ Work with I.T., the Municipal Court, and Police to allow for document scanning and the electronic transmittal and filing of citations, reports, pleadings and other documents. ➢ Develop training manual for prosecution interns. CONSEQUENCES OF BUDGET CUTS ➢ Due to low staffing levels, the response to attorney work requests may be delayed. Less pressing legal issues may not be responded to for extended periods. ➢ Bankruptcy filings that do not involve LIDs or debts the City values at less than $5,000.00 will no longer be reviewed. _ ➢ Representation of certain committees, such as the Civil Service Commission and the Land Use and Planning Board, may be reduced. ➢ Due to low staffing levels, the prosecutors may be unable to attend some of the less crucial court calendars. ISSUES IMPACTING 2003 AND BEYOND ➢ Obtain adequate office space to combine all of prosecution branch into a single space. ➢ Monitor King County options for ongoing municipal court operations. ➢ Improve follow-through on code enforcement actions. 104 City of Kent, Washington 2003 Preliminary Budget ➢ Maintain and improve level of professionalism in office. ➢ Assist Public Works with 228th Corridor development. DEPARTMENT PERFORMANCE Overall Goal Prior Year Objective Status (as of August 2002) civil Valued Government Services - ✓ Complete franchise negotiations with 50% Complete Provide Comprehensive Legal Olympic Pipeline to ensure safe pipeline Services to Support City's operation in the City of Kent. Activities ✓ Complete revisions to the City's regulations 100% Complete relating to processing of permits to update permit processing procedures. _ Valued Government Services - ✓ Complete franchise negotiations with 50% Complete Provide Comprehensive Legal Olympic Pipeline to ensure safe pipeline Services to Support City's operation in the City of Kent. Activities (cont.) ✓ Revise and update the Civil Service Rules 50% Complete for a more effective and efficient implementation of Civil Service policies. ✓ Assist Planning in developing new' 100% Complete agricultural land policies and transfer development rights /purchase of alternate policies —'` development rights (TDR / PDR) policies. made— TDR/PDR no longer an issue Effective Transportation — ✓ Obtain ruling from WUTC regarding cost 100% Complete Undergrounding utilities allocation to underground utilities in road projects. Settlement reached between PSE and City. Valued Government Services - ✓ Develop a more effective and efficient 100% complete Provide Comprehensive Legal internal public records response process in Services to Support City's coordination with new Records Activities Management Officer. ✓ Continue to provide the highest quality of Ongoing legal services to city departments. ✓ Continue to assist Valley Communications 100% Complete with the development of its new 911 dispatch facility. Safe Community- ✓ Complete Phase II of Code Enforcement 80% Complete Enhance Community regulation revisions for a more effective Appearance/Reduce Nuisances and efficient comprehensive Code Enforcement program. ✓ Complete amendment of criminal code to 90% Complete update and conform more closely to state criminal code. 105 Overall Goal Prior Year Objective Status (as of August 2002) Vibrant Downtown - ✓ Continue to work with City and Sound 90% Complete Improve Downtown Appearance Transit officials to develop the Sound and Infrastructure Transit Station parking structure and other Phase II station improvements. _ Deliver Comprehensive Utility ✓ Take substantial steps toward obtaining an 50% Complete Services - ESA approved Habitat Conservation Plan for City's Clark Springs/ Rock Creek resource. _ ✓ Assist the Public Works Department with 100% Complete implementation of new"Best Management Practices" and construction standards in 4 compliance with the Endangered Species Act. Deliver Comprehensive Utility ✓ Complete negotiations with state agencies 100% Complete _ Services-Water to commence construction of Tacoma Pipeline No. 5. Prosecution Valued Government Services - ✓ Implement a sophisticated case 30% Complete Provide Comprehensive Legal management software system to utilize - Services to Support City's laptops in court so that prosecution files Laptops obtained. Activities may be better managed by both support staff and prosecutors. **Awaiting further - coordination with I.T. ✓ Continue integrated strategic planning for Ongoing the City's family violence program with Police, Legal, and the Municipal Court Safe Community - ✓ Reduce illegal street racing through local 100% Complete _ Enhance Community and regional collaboration and through Appearance/Reduce Nuisances enforcement of new codes. Performance Measurement Legal performance indicators attempt to measure the quality and responsiveness of both the civil and prosecution divisions. Other performance indicators that relate to criminal misdemeanor case outcomes are dependent on BRIO system reports that are currently under review by the Municipal Court. The BRIO _ system allows the Court to extract reports on conviction, plea bargain, and acquittal and dismissal rates. The Civil branch work levels have increased, and the Prosecution branch work levels have generally leveled off in 2001 and 2002. Both divisions, however, have each been down one (1) attorney during 2002. Generally, our department continues to get high marks in its performance evaluations. These high marks remain although the department has been running short staffed. Each year, Legal takes the Employee Survey results to heart and attempts to improve in the areas where employees have commented that the - department is lacking. Its helpfulness and responsiveness ratings, particularly pertaining to the civil branch, have increased over last year's survey results. The 2002 survey reflects a positive response to this approach. - 106 _ City of Kent, Washington 2003 Preliminary Budget Both the Civil and Prosecution divisions review cross training and workload distribution on a regular basis. The City continues to face occasional lawsuits that we aggressively defend. It is the Department's belief that most of these cases are largely meritless, and that the City should only pay damages if ordered by a judge. The Municipal Court is now rated as the second busiest in King County, behind Seattle. The City's five prosecuting attorneys continue to vigorously prosecute citations issued by the City's Police Department, and they continue to work with the Police Department and the Court to develop new procedures to more _ effectively manage this caseload from arrest to conviction. In cooperation with the Kent Police Department, we continue to develop our regional and nationally recognized Family Violence Unit. Legal Division 1999 2000 2001 2002 Target Ac u I Actual Actual Target Met Effectiveness 1 Internal operations: Percent of interacting employees n/a 75.5% 77.0% + rating responsiveness to requests for service in Legal as good to excellent 2 Internal operations: Percent of interacting employees n/a 85.9% 90.8% + rating helpfulness of employees in Legal as good to excellent 3 Internal operations: Percent of interacting employees n/a 88.2% 87.8% + rating quality of work in Legal as good to excellent Legal - Civil Law Effectiveness 1 Quality of legal advice - percent of internal customers 95.5% 88.8% 87.4% + rating it good to excellent 2 Percent litigated claims closed resulting in no 100% 100% 91.0% 100.0% monetary payout (sans legal fees) Workload/Statistics 1 Number of formal legal work requests 120 145 511 n/a 2 Number of legal claims and lawsuits filed 75 claims, 92 claims, 82 claims, - 13 15 22 lawsuits lawsuits lawsuits Legal - Prosecution Effectiveness 1 Rating of prosecutor's work by interacting employees - 100% 89.7% 88.5% + percent rating it good to excellent 2 Percent of charges resulting in - Conviction 44.9% 30.3% 42.0% + J 3 Percent of charges resulting in - Dismissal 23.9% 17.1% 26.0% _ 4 Percent of charges resulting in - Acquittal 0.6% 0.4% 0.3% _ 107 Legal Prosecution — cont. 1999 2000 2001 2002 Target ` Ac u 1 Actual Actual Target Met Workload/Statistics 1 Number of new charges per Prosecutor 1,366 1,388 925 n/a 2 Number of criminal charges filed 5,854 5,848 5,156 n/a 3 Number of charges resulting in - Conviction 2,631 1,774 1,924 n/a 4 Number of charges resulting in - Dismissal 1,402 1,000 1,193 n/a 5 Number of charges resulting in - Acquittal 38 23 14 n/a ** Remaining charges not accounted for under conviction, dismissal, acquittal are either still pending in warrant status or non-warrant status 108 City of Kent, Washington 2003 Preliminary Budget LEGAL DEPARTMENT t LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget _ FT RPT FT RPT FT RPT FT RPT GENERALFUND City Attorney 1.00 1.00 1.00 Deputy City Attorney 1.00 1.00 1.00 Assistant City Attorney 3.00 3.00 -1.00 2.00 Senior Prosecuting Attorney 2.00 2.00 -1.00 1.00 Paralegal 1.00 1.00 1.00 w Legal Secretary 1 2.00 3.00 3.00 Civil Legal Secretary 1.00 1.00 1.00 Office Technician II 1.00 SUBTOTAL 12.00 12.00 -2.00 10.00 CRIMINAL JUSTICE Prosecuting Attorney 3.00 3.00 3.00 Legal Secretary 1 1.00 1.00 1.00 - _ Dom Violence Victim Advocate 1 2.00 2.00 2.00 DV Receptionist(OT2) 1.00 1.00 1.00 TOTAL-CRIMINAL JUSTICE 7.00 7.00 7.00 TOTAL 19.00 19.00 -2.00 17.00 FULL TIME EQUIVALENTS 19.00 19.00 -2.00 17.00 COMMENTS 2000- 1-695 cut.5 Civil Attorney and reduced two Legal Secretary I to.8 RPT each. Add-back 1.0 Civil Attorney 2001 -Add Prosecutor for Domestic Violence in Criminal Justice Fund and increase Legal Sec 1 from .8 RPT to 1.0 FTE 2002- No changes 2003- Proposed elimination of a vacant Prosecuting Attorney and a vacant Assistant City Attorney. 109 KS VAS,,Poe M Ults Ae I W 2002 LEGAL DEPARTMENT SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% REVENUE Services&Charges 5 Fines&Forfeitures 25,667 Miscellaneous Revenues 323 Total Revenues EXPENDITURES BY PROGRAM Law Administration 259,451 315,220 175,827 305,901 (9,319) (3.0) Civil Attorneys 558,292 579,560 329,957 508,790 (70,770) (12.2) Prosecutors/Dom Viol 342,077 368,806 164,027 295,501 73,305 19.9 Sub total Expenditures 1,159,819 1,263,586 669,810 1,110,192 (153,394) (12.1) City Attorney-Reimb (277,756) (287,484) (191,648) (302,721) (15,237) 5.3 Net Expenditures 882,063 976,102 478,162 807,471 (168,631) (17.3) EXPENDITURES BY OBJECT Salaries 696,972 751,323 418,325 646,692 (104,631) (13.9) Benefits 181,428 188,063 101,489 192,965 4,902 2.6 Supplies 24,238 28,648 14,840 26,351 (2,297) (8.0) -- Services&Charges 257,182 295,552 135,157 244,184 51,368 17.4 Sub total Expenditures 1,159,819 1,263,586 669,810 1,110,192 (153,394) (12.1) Cost Allocation (277,756) (287,484) (191,648) (302,721) (15,237) 5.3 Net Expenditures 882,063 976,102 478,162 1 807,471 (168,631) (17.3) 110 City of Kent, Washington 2003 Preliminary Budget Finance Department DIRECTOR FEE- MISSION STATEMENT 'tt.LYST SR AUD FlN S N USTOMER SVC ASST FINANCE ECONOMIST E ST MANAGER DIRECTOR To provide ----- excellent financial FIN AL SR.FINANCIAL FINANCIAL SR FINANCIAL ANALYST ANALYST ANALYST ANALYST services to all our 3 1.0 to.90 — customers. FINANCIAL SR.FINANCIAL ANALYST ANALYST(.6) 6 2 FINANCIAL CUST SVC SERVICES ACCWNTING COURIER FIELD EXPENDITURE SR FINANCIAL SUPERVISOR TECi1NIgAN 2 SUPERVISOR ANALYST(.7) AND STAFFING CUSTOMER USTOMER SVC METER READER2 SERVICES REP REP(S) METER READER 3 2 CHANGES IN 2003 2 Proposed budget cuts from the baseline forecast include $2,000 in supplies, $14,672 for services, and $5,091 in travel, training and subsistence. In addition, salary and benefit savings total $44,120 due to the elimination of a vacant Senior Auditor position, reducing a Senior Financial Analyst position from full-time to regular part-time (0.90), and a three-month vacancy of a Financial Analyst position due to a job rotation. The reduction of the Senior Financial Analyst position was volunteered by the incumbent. Total proposed general fund savings for Finance is $65,883. SERVICES PROVIDED BY PROGRAM r Finance Administration is responsible for preparing and updating the Annual Comprehensive Financial Report and other financial reports, project and analysis, management of the investment and debt portfolios, and field audit functions. The division also administers and coordinates department functions that include Financial Services, Customer Services, Utility Billing and Central Services. Financial Planning is responsible for the development, preparation, and monitoring of the annual — operating budget; short and long range revenue and expenditure forecasts; the Capital Improvement Program, and the Capital Facilities Plan. The division also conducts financial analysis, trend analysis and prepares financial reports. Accounting Services is responsible for administering the city's accounting, payroll and accounts payable operations. The services provided include: general ledger accounting, technical accounting support to city departments, accounts payable, payroll processing, payroll benefit and tax reporting and financial analysis. Customer Services is responsible for management of Customer Services, Central Services, and Utility Billing and Collection. Customer Services provides treasury services for utilities, Local Improvement District Projects (LIDs), miscellaneous accounts receivable, and coordinates receipting functions for all cash receipts. The division also provides Central Services for mail room, fax, photocopies, central stores, film processing, courier, and Federal Express. Other city services administered are office supplies, laundry, gasoline, propane, photocopy and utility billing contracts through Purchasing Services. 111 City of Kent, Washington 2003 Preliminary Budget Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Investment Portfolio as of 12/31 (in mil) $87.7 $74.4 $67.7 Net Bonded Debt as of 12/31 (in mil) $99.9 $95.9 $91.5 Operating Budget (in mil) $98.8 $106.1 $111.1 W-2's (full-time and part-time employees) , 1,375 1,377 1,425 Numbers of Receipts 14,540 13,250 13,608 Number of Accounts Receivable Billed 1,244 998 1,115 Vouchers Paid (new system 2001) - 43,410 43,420 Automated Utility Payments - 243 890 GOALS FOR 2003 Citywide Goals - Valued Government Services Objective: Provide Strategic Management and Financial Services ➢ Continue development and improved integration between the budget, the strategic plan, and performance reporting, and take steps toward citywide strategic budgeting. Capital Improvement Planning - Complete annual update, prepare and present Councilmanic Bond Issue, and long-term capital financing plan. Financial forecasts -complete 10-year forecast on governmental funds with varying financial scenarios -and expand forecasts to enterprise funds. Review state and federal mandates and earmarked revenues and prepare report for administration. Other Department Goals Fully implement an integrated Payroll/Human Resources information system. Become the third Washington city to have one-stop City/State business license process. - Increase cash flow through a new audit tax discovery program, linking business license and sales tax programs; expanding collection efforts and collection processes; and, updating cost allocations of equipment rental and LID rates. Improve monthly reports to link to the Council's goals. Improve Finance web pages; pursue more online payments and citizen surveys. CONSEQUENCES OF BUDGET CUTS Staff cuts in February 2002 and again in the 2003 budget will affect the amount of time Finance can spend on capital projects and special financial analysis. Analysis will be completed by priority and some - requests will take longer and may be deferred to next year. Overtime will be required to complete critical tasks such as payroll, payroll taxes and accounts payable. 112 L City of Kent, Washington 2003 Preliminary Budget ➢ Training reductions may cause staff to fall behind in professional training. ISSUES IMPACTING 2003 AND BEYOND ➢ Implementation of J.D. Edwards -conversion of payroll, tax and benefit payments and purchasing. ➢ Impact of taxpayer initiatives further constraining revenue sources. ➢ Future annexations as the city fills out its potential annexation area. ➢ Continued improvement in technology with possible opportunities for: - On line purchasing - Internet based processing of licenses, permits and utility payments - On line account balancing and wire transfers of payments for large accounts. - On line payment options. OTHER DEPARTMENT ACCOMPLISHMENTS ➢ Received unqualified audit opinion for 2000 financial statements. ➢ Vendor and accounts payable conversion to new J.D. Edwards system on July 2, 2001. ➢ Implemented positive pay to protect city's check issuance from fraud. ➢ Received the 2000 GFOA Excellence in Reporting Award for the CAFR. Received the Government Finance Officer Association distinguished budget award for the 2002 Budget. ➢ Launched Finance department Internet and Intranet web sites. ➢ Produced the first Budget in Brief document for City Council, Staff and Citizens. ➢ Increased utility automated payments from 243 in 2001 to 769 as of September 2002. 113 FINANCE DEPARTMENT LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT GENERALFUND Administration Finance Director 1.00 1.00 1.00 Asst Finance Division Director 1.00 1.00 1.00 Sr Financial Analyst 1.00 1.00 -1.00 0.90 0.90 Field Auditor 1.50 1.50 -0.50 1.00 Administrative Assistant II 1.00 1.00 1.00 Accounting - Accounting Manager 1.00 1.00 1.00 Sr Financial Analyst 1.00 1.00 1.00 Finance Analyst 5.00 6.00 6.00 Financial Planning Financial Planning Manager 1.00 1.00 1.00 Sr Financial Analyst 2.00 1.00 0.60 1.00 0.60 Accounting Technician 0.60 0.80 0.80 Customer Service Customer Services Manager 1.00 1.00 1.00 Financial Services Supervisor 1.00 1.00 1.00 Financial Analyst 3.00 2.00 2.00 Accting Services Assistant III 1.00 1.00 1.00 Customer Svcs Representative 2.00 2.00 2.00 Courier 2.00 2.00 2.00 Sub Total 25.50 0.60 24.50 1.40 -1.50 0.90 23.00 2.30 CAPITAL PROJECT FUND Sr Financial Analyst 1.50 0.50 0.90 -0.50 0.90 UTILITY CLEARING 8.00 1.06 8.00 1.06 8.00 1.06 TOTAL 35.00 1.66 33.00 3.36 -2.00 0.90 31.00 4.26 FULL TIME EQUIVALENTS 36.66 36.36 -1.10 35.26 COMMENTS 2000-Accounting Tech converted from TPT to.6 RPT. Added Payroll Analyst in Accounting division for Tech Plan and eliminated Customer Service Rep in response to 1-695 2001 -Add-back Customer Service Rep and added another Courier in Utility Clearing Fund 2002- Reduced CIP Sr Analyst from 1.0 to.80 and Performance Measures Sr Analyst from 1.0 to .70 - Increased RPT Revenue Sr. Analyst from.60 to.80. Moved Accts Payable Analyst from Cust Svc to Accounting 2003- Proposed elimination of vacant Field Auditor and reduction of Investment Sr Analyst from 1.0 FTE to.90 RPT 114 KS V:\S✓JP06 n lis­1d29'] L City of Kent, Washington 2003 Preliminary Budget FINANCE DEPARTMENT SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-Au ust Budget Change$ Change% REVENUE Services&Charges 80 226 (226) (100.0) Miscellaneous Revenues 1,686 1,285 1,811 1,285 Total Revenues 1,766 1,511 1,811 1,285 (226) (15.0) EXPENDITURES BY PROGRAM Finance Administration 822,873 766,355 575,537 740,910 (25,445) (3.3) Accounting Services 666,973 628,068 490,013 673,176 45,108 7.2 Financial Planning 269,574 290,134 197,010 317,510 27,376 9.4 Customer Services 707,680 684,993 400,126 740,625 55,632 8.1 Sub total Expenditures 2,467,099 2,369,550 1,662,686 2,472,221 102,671 4.3 Finance Reimbursement (798,003) (790,789) (530,172 832,701 41,912 5.3 Net Expenditures 1,869,U96 ,578, EXPENDITURES BY OBJECT Salaries 1,404,134 1,466,519 912,148 1,491,819 25,300 1.7 Benefits 359,717 371,425 226,612 435,958 64,533 17.4 Supplies 20,821 20,399 9,039 21,029 630 3.1 Services&Charges 675,868 511,207 514,887 523,415 12,208 2.4 Capital Outlay 6,559 Sub total Expenditures 2,467,099 2,369,550 1,662,686 2,472,221 102,671 4.3 Cost Allocation 798,003 790,789 530,172 832,701 41,912 5.3 Net Expenditures 1,669,096 1,578,761 1,132,514 1,639,520 60,759 3.8 i 115 Police Department POIJCECHIEF �'� _ pEPI1fT otEs moo^• SWPott Swop- Petrol �wxncLDAu I RDucEOMfAM POLI�WPrAN ADII1�ssr, vart uwrAN nary ssr, � _sDT_ I aFFCEhw «� T „� y,yN PW WntwrW Aflrn BudpWPwenrYq LEU(ENART S,1PP�TSYG lElnAnF FI1E1110EtiF IENEHAI(I LEUfENWF SERIOR IOR U1ff OFFICER AOCOIMITAM COHiECfICFLS ACGi1EDITATIOH Lr OFFICER C kI tlnkl AST svc PATROL SGT ,EV�,E VOhnIMn ASSL] $PEOYIOIO SPEC WdO DEV ANALYST TRAWY]SOT PROCESSFID VIET OFFICER TEOR, TECRI tFU SGT ATR0.ORICE fA00RAFB SGT IEAD EVDEFCf TEOI TWHK OFfl(ER RAHI'RROACT PE160F6-T AiL`P WES DARE/SAFEfY ED AlROI OFROE EVIDEIGE OFFICER PRIXAM6 FR�Rl11D6 COOIOOFFICER hL1N1CIAR RMC#WVIER 1 OFFICER P—Act Unit DabetME D t-W— OFl.E PREY OFFICER SC1tlOL LIA 9011 EVCEKE OFFIfZR OFF[£R OFFICER OFFICER COFiECDONS CIbTODLW � ] S SGT OFFICER S RB ED SPEC BFEAIARFE RAIIO IInII ATHI OFFICE ��'�T Z Sl1PERVI50R REOOfDS OFFICER GY)RECi1RA5 ] SPEGAl6T 2 O.D.T.F SPiNOYIp9KE5 OFFICER ATROL OFFICE PROD COORD f RECOi05 1>51 SPECu]ISF 9 A OFFICER A %BLG ED T � SPECIAL6T IEq PPXG EK ASST PO&TIOR iobllRw ACCiEDRATpN lECOFUS FIEEg FIlIDS FRFEEE HIIO4 OFFICER sPEcuusr Funding for two�ddHlond unld�ntttiW — positions to be Iron in 2003 AccREo�DotF ADuw tssT I MISSION STATEMENT To protect and serve with pride and integrity. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES IN 2003 _ Proposed budget cuts from the baseline forecast include $114,571 in supplies, $125,844 for services, and $50,300 in travel, training and subsistence. In addition, salary and benefit savings total $380,785 due to the elimination of the vacant Records Supervisor and Administrative Assistant I positions and a funding freeze on two vacant Officer positions and two other unidentified future vacancies. Total proposed general fund savings for Police is $671,500. SERVICES PROVIDED BY DIVISION Patrol Division _ The Patrol Division is the primary unit of the Police Department. The city is 29 square miles and is growing by annexations and development. The city is divided into six patrol districts. During all shifts the West Hill district is double staffed (two officers working the single district) and the downtown district has a minimum of 3 officers at all times. The officers are the initial responders to all 911 calls. They serve a population that reaches over 100,000 people daily. They provide basic services, criminal investigations, and expedite traffic flow. Special Patrol functions include but are not limited to: _ ➢ Canine Unit - This unit consists of four officers who enhance the search capabilities of Patrol by using dogs to search buildings, track suspects, locate evidence, and locate hidden narcotics. 116 City of Kent, Washington 2003 Preliminary Budget ➢ Traffic Unit - This unit responds to and investigates traffic accidents; conducts traffic safety information presentations to local schools and citizen groups; enforces traffic violations by analyzing accident patterns and aggressive enforcement. ➢ Parking Unit - This unit provides parking enforcement in the downtown business and industrial -- areas and investigates abandoned vehicles. The unit also utilizes a part time temporary employee to enforce parking regulation in and around Lake Meridian Park and special events. _._ ➢ Bicycle Patrol Unit - This unit provides emphasis on personal contact with citizens and high visibility patrol in residential, commercial and selected housing areas and parks. This unit also staffs the Marine Unit during boating season. ➢ Marine Unit - This unit provides patrol services on the water at Lake Meridian and in the surrounding park areas using bicycles and a 19-foot vessel. They answer all calls for services on the water and "close" the lake at 6:00 p.m. ➢ Special Response Team - This is a specialized unit that responds to armed confrontations, barricaded subjects, and hostage incidents. The team is also deployed on all high-risk search and - arrest warrants. Our team has been part of a regional team and in 2000 we joined the Valley SRT Regional Team. ➢ School Liaison - An officer is contracted with the School District for the purpose of training, organizing, and directing school security; promoting a safe school environment; handling police emergencies; and taking reports. Support Services Division Support Services Division provides support functions and programs that enhance services to our Patrol Division, Administration and the Community. The Division is comprised of a number of different units that provide assistance in these areas; facilities management, internal investigations, research and development, training, accreditation standards and review, records and clerical support, evidence, finance, and purchasing. This Division also includes community education programs such as, Crime Prevention, School Education Officers (SEO), Drinking Driver Task Force (DDTF), as well as the Volunteers In Police Services (VIPS) programs. One of the largest units in the Division is the Detective Unit that conducts continuing criminal investigations in property, persons, and narcotics cases of a more serious nature. Support Services functions include: ➢ Administrative Support to the Chief of Police - Develops organization goals and objectives. Assists in representing the Department when the Chief or Deputy Chief are unavailable or has simultaneous events or meetings. Addresses those issues that clearly do not involve the Patrol or the Corrections Division. ➢ Budget/Financei`= _:- --asing - Provides budget management, preparation, control and expenditure functions; purchases the day to day supplies and equipment; plans costs related to annexation; acquires equipment and develops facilities authorized in the Capital Project Funds; and manages grants and contracts. ➢ Community Education Unit -Through Crime Prevention, SEO and the Drinking Driver Task Force, this unit promotes safety education programs in partnership with citizens, businesses and youth. It addresses juvenile delinquency through the development and implementation of proven education methods and SEO. Highway safety issues are promoted by working with youth through annual poster contests for K-12 grade, and education is provided to adults with a citizen's academy, block 117 watch and business programs. The unit receives cash donations and in-kind goods and services to offset costs for staff and educational literature that is distributed. ➢ Internal Investigation/Standards Review/Accreditation - Coordinates investigation of allegations of misconduct by members of the police department. Reviews the results as they relate to policies, procedures and makes recommendations in operations. Through inspections, insures that the department as a whole complies with all legal requirements, standards, policies and procedures. Policies and procedures were revamped through the National Accreditation process to be an ongoing part of the agencies' goals to enhance, improve and meet the most stringent standards for police agencies nationwide. ➢ Volunteer Program - Identifies, screens and assigns volunteers throughout the Police Department. Expanded in 1995 to include a 20 member Police Explorer Post. These volunteers are used to assist in a variety of tasks, to include public events, special projects, fingerprinting citizens seeking special clearances, answering the phones, radar trailer speed control, boat patrol, coordinating visitations at the corrections facility, visiting shut ins, filing, and performing other clerical duties. ➢ Detective Unit - A full-service investigative unit. The detectives provide follow-up and on-call investigative assistance on felony cases investigations that concern extraordinary circumstances, and misdemeanor investigations of considerable length. Investigative assignments include crimes against persons, crimes against property, child protective services investigations, arson, narcotics, fraud, forgery, and auto theft. The crimes' analyst detective uses all data collected in the Police computer system to view crime trends and identify suspects. Gang activity/data is coordinated — through the crime analysis detective also. The detective unit houses the city's Family Violence Unit, which provides advocacy, investigation, prosecution and referral services to victims of family violence. ➢ Evidence Function - Under the supervision of the Support Services Manager, the Evidence Function is responsible for the receiving, handling, storing and disposition of all evidence. An Evidence Technician responds to all major crime scenes and collects evidence. Evidence services are also provided for the Valley Narcotics Enforcement Team. ➢ Training Unit - Monitors, plans, schedules and keeps records relating to the training needs of all _ Kent Police Department staff. Assures compliance with mandated training, re-certification and provides a minimum of 10 hours of quarterly training to sworn personnel. The unit coordinates with other law enforcement agencies, the Washington State Criminal Justice Training commission, and professional instructors to maximize the Kent Police and Fire Training Center's use in regional training. ➢ Police/Fire Training Center - Police Department managed the joint Police/Fire Training Center to include daily upkeep, maintenance, and repair in 1999 and will continue through 2001. This management of the facility rotates to the Fire Department in 2002-2004. — ➢ Personnel Function - Responsible for coordinating with city agencies regarding all recruitment, hiring, promotional, and disciplinary matters. ➢ Research and Development —Evaluates new police products/procedures; assists with long range planning and program development and performs grant searches and procurement. ➢ Word Processing - Responsible for word processing services provided to department personnel. 118 L City of Kent, Washington 2003 Preliminary Budget ➢ Records Unit - Police Headquarters provides 24-hour assistance to the public, officers, and all city departments and is considered the "backbone of the department". They provide primary contact for information from the citizens; data entry into the police record system and case preparation for court; disseminates criminal history and conviction records; provides fingerprinting services; issues weapons permits; take reports from citizens; performs radio and computer requests; and types all _ dictated case reports and follow-up. ➢ Computer En hancement/Coordination - Responsible for department wide computer needs coordination with Information Services. The department is currently involved in an RFP for the acquisition of a new records management system. ➢ Washington State Criminal Justice Training Center Staff - By contract with WSCJTC, the department provides two full time police officers as instructors. ➢ Violent Crimes Federal Task Force Staff — Provide staffing to this unit as needed by agency — participating on a rotation basis. Correction Division Responsible for overseeing the health, safety and day to day living conditions for approximately 150 inmates that are serving Court ordered jail time. To help the inmates maintain some order in their life, and to remain connected with the community, Kent Police Department Correction's offers several programs to the inmates to help them prepare for their return to the community. These alternatives are: ➢ Work release — Inmates remain within the CKCF facility but are allowed to leave to go to their regular jobs. When their Court commitment has been served they are released. ➢ Goals to Recovery — This is an intense eight-week program for inmates who are learning to deal with their drug and alcohol addiction. This program has both in-custody and out of custody — elements that allows inmates continued support after their release from custody. ➢ New Connections —This program is available to assist the inmates who are in-custody and out-of- custody. The program is run by a non-profit organization that helps the inmates prepare for their return to the community by providing life skills classes such as job interviewing classes, preparing resumes, and building one's self esteem. When the inmates are released New Connections also assists them with finding employment and obtaining their driver's licenses. ➢ Electronic Home Detention —While on EHD individuals are able to remain at home while serving their Court commitment. ➢ Day Reporting/Work Crew— Qualified individuals serve out the last fourteen days of their sentence in what is called the Day Reporting Program. In this program assigned inmates report in — on a daily basis. They are then placed into a work crew that goes out and works on community projects such as keeping the roadsides clean of litter, clearing brush in City parks and other public facilities. ➢ Work Time Credit—The WTC program is designed to allow inmates to earn monetary credit for their labor which, is applied toward fees and fines through the court. Inmates remain in the custody of the Correctional Facility, but during the day they report to work assignments though out the community. Some of the regular work assignments are; washing Patrol Vehicles, working at the Senior Center, working at Tahoma National Cemetery, assisting at the Kent Food Bank, The Kent Library, help out at City Festivals like Cornucopia Days and Canterbury Fair, assist the Police Department with disassembling homeless camps. 119 2000 2001 2002 STATISTICS/WORKLOAD MEASURES Actual Actual Estimate Calls for Services 85,091 86,038 ' Case Reports Taken 14,493 14,934 Class I Crimes 6,317 6,330 Arson 56 54 Assault 962 973 Burglary 810 866 Homicides 4 2 Rapes 22 25 Robbery 133 125 Theft 3,371 3,221 Vehicle Theft 959 1,064 Community Education: Block Watch Materials 4,300 76,789 DARE Program Graduates 101 0 K-12 Design Contest Entries 700 313 Material Distribution DDTF 109,516 109,733 Corrections -Average Daily Population 165 169 Corrections - Beds Occupied 60,157 61,553 Corrections - Bookings 4,725 4,432 CPS Cases/Referrals 490 488 Drug related Cases with Arrests 435 434 Drugs Seized Value $234,802 $213,670 Evidence Items Handled 9,561 10,212 Field Interrogation Reports 3,544 3,273 K-9 Arrests 281 318 K-9 Tracking, Building, and Area Searches 974 877 Traffic: All Violations 29,833 25,970 Total Collisions 2,603 2,470 Alcohol Involved Collisions 47 82 Fatality Collisions 0 5 Parking Infractions 2,560 2,752 Training Hours Utilized 10,882 19,824 GOALS FOR 2003 Citywide Goals Goal 1 - Vibrant downtown development and redevelopment: Objective 2 - Pursue downtown development and redevelopment. Participate in community safety planning with interested groups including Chamber of Commerce, merchants, citizen groups and the mayor office. ➢ Research best practices and partner with other City departments and downtown merchants to address homeless population. 120 City of Kent, Washington 2003 Preliminary Budget Goal 2 - Safe Community: Objective 1 - Delivery of Responsive, Effective Fire, Life Safety and Law Enforcement Svcs. ➢ Continue to strengthen community relationships through Block Watch groups, officers adoption of a school or neighborhood and lieutenants' direct contact with businesses and — citizens in their assigned sector of the city. ➢ Ongoing partnerships with school districts. ➢ Expand crime prevention volunteer opportunities. — ➢ Pursue incarceration alternatives—Research and develop additional work crew opportunities. ➢ Research Best Practices and train employees to effectively deal with identified special populations (mentally ill, homeless, low income and youth). — ➢ Disaster Preparedness-Continuous Improvement-Prepare employees for civil disturbances through training, specialized equipment and participation in multi-jurisdictional collaboration. Objective 2 - Strategic Management of Police and Fire and Life Safety Services. ➢ New Police Headquarter Building — Identify specific items to be financed through the public safety bond. ➢ National Accreditation for the Corrections Facility — Review and revise department policies — to comply with American Corrections Association standards. Achieve accreditation award by end of 2003. _- Goal 3 - Valued Government Services Objective 1 — Recruit, retain, and train a professional, productive, and diverse workforce. — ➢ Further develop and evaluate the continual testing process, which was implemented in the 3rd quarter of 2002. ➢ Continue to sponsor professional low enforcement courses at our Training Center. ➢ Continue partnership with the Information Technology department to develop Pathlore -- — computer based training. ➢ Continue development of Roll Call Training. Produce digital training videos. - Objective 2 — Provide proactive, high quality, dependable technology and multimedia resources to staff. ➢ Increase employees' accessibility to information and resources for providing services — The — Police Department will work closely with the Information Technology Department to deploy the new Jail and Records Management Systems. ➢ Research and test wireless solutions for patrol officers. Other Departmental Goals ➢ Maintain workspaces that maximize employee productivity. _ ➢ Ergonomic evaluation of workspaces. ➢ Evaluate and update space needs and utilization. CONSEQUENCES OF BUDGET CUTS ➢ In 1990 the City had 2.1 officers per thousand capita. In 2002, we have 1.5 officer per thousand capita. ➢ Minimum coverage issues (this has already affected us). On Saturday, 9/21/02, we had a jewelry store robbery and a gun drawn on an officer that involved a chase and capture. This stretched the 121 workforce and caused some difficulties because of staffing. We have already been trying to reduce _ coverage on Saturdays and Sundays. These types of events may affect that. ➢ Civilian staff loss equals more desk time for our officers. ➢ Deferred vehicle purchases means Police takes a heavier burden than others in the City on equipment usage. Remember, the patrol cars are used for three shifts/day for seven days a week and get worn out very rapidly. ISSUES IMPACTING 2003 AND BEYOND ➢ New Police headquarter facility planning. ➢ Managing and keeping pace with ever improving technology. ➢ Expansion of volunteer programs. ➢ Increased traffic congestion in downtown area resulting from the Regional Justice Center, Regional Transit system plan, and other growth. ➢ Increased population; in density, expanding geographic boundaries and changing demographics, especially increased youth population and diversity of citizenry. ➢ Increased violence by repeat offenders, auto theft, property destruction, and gang proliferation. _ ➢ Jail crowding and need to continue efforts to develop alternatives to incarceration. ➢ Increased policing costs. ➢ Staffing impacts and need to participate in regional task forces to address public safety. ➢ Challenge to maintain services and meet increased service demands with reduced revenues. ➢ Online citizen access to police department and information. ➢ Inmate population continues to grow. ➢ Increased medical/dental costs for inmates. ➢ Increased food costs. ➢ Recruiting, hiring and training of Correctional Officers. ➢ Remodel of control room and upgrading of the facility's control panel. ➢ The agency will be challenged in its ability to educate the community and promote the department with reduced resources. ➢ The agency will be challenged in its ability to maintain accustomed levels of service delivery with reduced resources. ➢ Maintaining staffing levels through the general fund so that resource development can remained focussed on program development and implementation ➢ Facility maintenance issues, short term and long term. ➢ Increases in average length of stay for inmates. ➢ Annexation of new areas into the City. _ ➢ Entering into agreements with other municipalities to provide them with jail services. DEPARTMENTAL PERFORMANCE _ ➢ Completion of the Jail addition and Jail Annex. ➢ Creation and implementation of the Day Reporting/Work Crew program in Corrections. ➢ Continued use of the Kent Municipal Court video arraignment. ➢ National Night Out event for 2001 was awarded 71h place in the nation for cities of 30,000 to 100,000 residents. (Previous year finish was 111h place in the nation). ➢ The department was awarded its 2nd national law enforcement re-accreditation through the Commission on Accreditation for Law Enforcement Agencies. ➢ Planning and implementation of the new Volunteer Citizen Corps program. _ 122 City of Kent, Washington 2003 Preliminary Budget ➢ DDTF Youth Wellness Conference and Youth Board received the following awards: — Mothers Against Drunk Driving (MADD) — Distinguished Service Award. — Federal Bureau of Investigation (FBI) — Director's Community Leadership Award. — International Association of Chiefs of Police (IACP) — Civil Rights Award to the Kent Police Department as a result of the work done by the Youth Board. ➢ Design and implementation of software to better track and utilize City Block Watches. ➢ Planning and implementation of children's program of City cable channel. ➢ Planning and implementation of"Scooterville", a children's traffic safety course. ➢ Responded to a significant increase in citizen requests for car seat inspections and information regarding occupant protection issues. ➢ Re-institute an advanced training program for senior patrol officers. ➢ Develop a continuing education program for first line supervisors in all divisions of the department. ➢ Development of multi-jurisdictional enforcement team to curtail street racing called CRASH (curtail racing and achieve safe highways) team. ➢ Expansion of traffic unit by one supervisor and two officers who focus on enforcement and accident investigation. ➢ Developed a Civil Disturbance Unit to address potential civil disorder, protests, and disobedience. ➢ Re-instituted the K9 unit's puppy program to strengthen the pool of future police dogs. __ ➢ Response times for priority "E" crimes is maintained at 3 minutes or less and priority "1" crimes at 5 minutes or less. ➢ Expansion of less lethal arsenal for patrol and correction officers through training and acquisition of 10 taser devices. ➢ Initiated a partnership with Equipment Rental to install Opticom devices on all patrol cars to ensure safe travel of police cars when running with lights and siren activated. ➢ Patrol officers adopted a business school or apartment complex in their patrol beats to establish and strengthen relationships with the community and advance a feeling of safety among citizens. ➢ Focus on recognizing and rewarding examples of superior performance by our employees. ➢ Remodeled and enhanced security to police headquarters lobby. ➢ Installed forensic drying cabinet to address evidence drying and biohazard concerns. ➢ Created a second Evidence Technician position by reclassification of Evidence Custodian position. _ This allows for better response to crime scene investigations. ➢ Successful conversion of the Laser Fiche imaging system into the Acorde imaging system, and expansion of imaging services to other departments within the city. ➢ Received COPS In Schools grant award to expand Safety Education Officers program. Funding will - allow an additional officer to cover more elementary schools and extend the Safety Education Officer program to middle schools within the City of Kent. ➢ Property Unit handled 35 Identity Theft cases in the first six months of this year. Some of the cases we investigated had been referred to us from as far away as New York. ➢ Property Unity handled 20 major internal theft cases during the first six months of this year. Some of these cases involved losses in the neighborhood of $100, 000.00. ➢ Property Unit handled a record breaking 406 criminal cases in the first six months of 2002. ➢ Detective Garrett authored the protocol on releasing information on sex offenders to the general public, three such releases have occurred in the last six months. _r ➢ Sergeant Quackenbush authored a public information pamphlet on the subject of Identity Theft. The pamphlet is now being distributed to victims of identity theft. ➢ A two-week surveillance operation that was coordinated and conducted during a serial robbery spree of local espresso stands. Detective Hemmen applied for and received a $1000.00 grant to provide educational material to the fans of illegal street racing. In addition, he drafted a letter about illegal street racing that is sent to the registered owners of vehicles seen at illegal street races and the unit participated in street racing emphasis patrols. The unit also investigated a racing related car jacking. 123 ➢ Access was obtained to local internet sites that provides for useful information sharing among other agencies regarding auto theft, fraud, and burglary. ➢ The Persons Detective Unit requested and received assistance with Child abuse investigations due to an increase in CPS referrals since March 2002. ➢ One detective rotated into a three-year assignment at the Valley Narcotic Enforcement Team. This decreases the narcotics unit to two detectives. ➢ Patrol case referred to Narcotics Unit, involving the seizure of $158,000 and '/z pound of marijuana. The investigation involved extensive interviews and evidence gathering. ➢ Equipment for methanphetamine lab investigations was purchased and training was completed. Policies and procedures are currently being implemented. ➢ Crystal Report was implemented in the Pathlore system, which allows us to retrieve information and do varied reports on training activities and data. ➢ Purchase of digital video equipment allowing production of digital training films. ➢ Range upgrade of outdated range equipment. The range ventilation system was repaired as well. _. ➢ Police Explorers received a National award. ➢ Hired two officers via Police Corp, which is a large financial savings. ➢ Implemented continual testing which saves time, funding and produces a better applicant pool. 124 _ City of Kent, Washington 2003 Preliminary Budget POLICE DEPARTMENT SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% REVENUE Taxes 308,895 379,285 138,498 279,766 (99,519) (26.2) Licenses&Permits 10,299 9,402 6,723 10,185 783 8.3 Intergovernmental Revenue 13,224 10,871 10,651 14,151 3,280 30.2 Services&Charges 95,318 115,232 53,746 81,425 (33,807) (29.3) _ Miscellaneous Revenues 28,605 24,566 23,087 34,606 10,040 40.9 Transfers&Other Non Revenues 21,422 81,000 81,000 100.0 Total Revenues 477,764 620,356 232,705 420,133 (200,223) (32.3) EXPENDITURES BY PROGRAM Police/Fire Training Center 112,459 120,551 76,398 121,946 1,395 1.2 Drinking Dvrs Tsk Fc 103,488 87,079 93,701 93,689 6,610 7.6 Police Administration 1,266,146 1,452,940 915,725 1,451,196 (1,744) (0.1) Police Facilities 289,223 276,916 199,525 277,980 1,064 0.4 Training 385,998 364,720 185,982 417,425 52,705 14.5 Communications 1,360,052 1,423,751 913,292 1,343,206 (80,545) (5.7) Records 1,389,157 1,665,657 953,063 1,693,951 28.294 1.7 Word Processing 113,542 116,534 75,383 123,257 6,723 5.8 Patrol 6,006,471 6,757,993 4,055,088 6,397,350 (360,643) (5.3) K-9 433,602 494,097 299,241 502,243 8,146 1.6 Corrections 2,996,824 3,272,712 2,090,472 3,306,282 33,570 1.0 Crime Prevention 363,988 392,870 252,070 403,560 10,690 2.7 Investigations 1,972,521 1,954,344 1,239,517 1,867,861 (86,483) (4.4) Gambling 95,007 103,188 62,920 104,368 1,180 1.1 Traffic 886,640 941,048 629,176 1,150,934 209,886 22.3 Parking 42,661 54,222 28,570 55,806 1,584 2.9 Net Expenditures 17,817,778 19,478,622 12,070,124 19,311,054 (167,568) (0.9) EXPENDITURES BY OBJECT Salaries 10,563,383 11,017,751 6,955,845 10,949,671 (68,080) (0.6) Benefits 2,712,124 3,023,650 1,915,457 3,297,139 273,489 9.0 Supplies 733,910 1,008,811 495,814 833,480 (175,331) (17.4) Services&Charges 4,011,430 4,428,410 2,703,008 4,230,764 (197,646) (4.5) Transfers Out (213,009) Capital Outlay 9,941 Net Expenditures 17,817,778 19,478,622 12,070,124 19,311,054 (167,568) (0.9) 125 POLICE DEPARTMENT LIST OF POSITIONS ` Full Time(FT) Regular Part Time(RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget GENERAL FUND FT RPT FT RPT FT RPT FT RPT Administration Drinking Driver Ed.Specialists 2.51 2.51 2.51 Police Chief 1.00 1.00 1'00 Deputy Chief 1.00 1.00 1'00 Administrative Assistant II 1.00 1.00 1.00 Senior Accountant 1.00 1.00 Administrative Assistant III 1.00 Accounting Service Assistant 1.00 1.00 1.00 Administrative Svcs Lieutenant 1.00 1.00 1.00 Support Svcs&Training _ Support Services Captain 1.00 1.00 1.00 Support Services Lieutenant 1.00 1.00 1.00 Training Sergeant 1.00 1.00 1.00 Research&Dev.Analyst 1.00 1.00 1.00 'Training Police Officer(WSCJT 2.00 _ 'Training Police Sgt(WSCJTC) 1.00 1.00 Training Police Officer 1.00 1.00 1.00 Support Services Manager 1.00 1.00 1.00 Specialist Supervisor 4.00 4.00 -1.00 3.00 Record Specialists 12.00 12.00 12.00 Data Entry Specialists 1.00 1.00 1.00 Patrol Patrol Captain 1.00 1.00 1.00 Patrol Lieutenants 3.00 3.00 3.00 Patrol Sergeants 9.00 10.00 10.00 Patrol Officers 53.00 50.00 50.00 Accreditation Officer 1.00 1.00 1.00 Administrative Assistant 1 1.00 1.00 -1.00 K-9 Officers 4.00 4.00 4.00 Corrections Corrections Captain 1.00 1.00 1.00 - Corrections Lieutenant 1.00 1.00 1.00 'Correction Sergeant(WSCJTC) Correction Sergeants 6.00 6.00 6.00 Correction Officers 18.00 18.00 18.00 Administrative Assistant 1.00 1.00 1.00 Office Technician 1.00 1.00 1.00 Crime Prevention Crime Prevention Sergeant 1.00 1.00 1.00 Crime Prevention Officer 2.00 2.00 2.00 School Liaison Officer 1.00 1.00 1.00 Public Education Specialist 1.00 1.00 1 Investigations Detective Lieutenant 1.00 1.00 1.00 Detective Sergeants 2.00 2•00 2.00 Detective Officers 15.00 15.00 15.00 Evidence Technician 1.00 1.00 1.00 Word Processing Technician 2.00 2.00 2.00 Administrative Assistant 1 1.00 1,00 1.00 Detective Gambling 1.00 1.00 1.00 Traffic Traffic Sergeant 1.00 1.00 1.00 Traffic Officers 8.00 8.00 8.00 Parking Enforcement(1) 0.90 0.90 0.90 Positions funded by WSCJTC -2.00 -1.00 -1.00 SUBTOTAL-GEN FUND 166.00 3.41 164.00 3.41 -2.00 162.00 3.41 TOTAL-OTHER FUNDS 20.25 22.00 1 22•00 TOTAL-ALL FUNDS 186.25 3.41 186.00 3.41 -2.00 184.00 3.41 Full-time Equivalents 189.66 189.41 -2.00 187.41 COMMENTS 2000-Other funds cut two Cops U3 Grant officers due to 1-695 and Public Education Specialist moved to Fire. 2001-Increased DDTF Spec from.75 to.88,added 1 Corrections Officer for Work Crew Mgmt and 2 Patrol Officers. Added 1 patrol office in November 2001 for the DeMarco Annexation. 2002-VNET Officer Manager increased from.25 to 1.0 and a grant funded Officer was added to the Criminal Justice Fund Eliminated two vacant Patrol Officer positions 2003-Proposed elimination of a vacant Administrative Assistant 1 and a vacant Records Specialist Supervisor and freezing funding for two vacant Patrol Officer positions and two future unidentified Police positions. 126 l City of Kent, Washington 2003 Preliminary Budget 14 Fire Department FIRE CHIEF 4 OPERATIONS Funding of unidentified positions to be how In 2DO3 PREVENTION/SUPPORT ADMINISTRATION EMERGENCY DIVISION SERVICES DIVISION MANAGEMENT ASST CHEF ADMIN A55T] jSPECtAL JINSPIOEM ENS)Supw--- n Tr inkq Sa" EMS BATTALION FIRE LT BATTALION BATTALION BATTALION ADMN SEC I CHIEF 2CHEF CHIEF CHEF L��FlRE LT TRAINING LT LEADFlRE8 DFM-CERT21 >0 VOLUMEEAADYIN SEC 2 ] ARSON NV (CONST)NSP FIREFIGHTER P,wwreon Ad. ConmurYry Llalwn YaIrM«rre� knMlo�bam Pl R-i— Nw 0"Mp P—";.d kup Pub EdNPIO Prwrrnlon M EQUIP YTC ASST FlRE SPVR OF NEW DFM CERT FlRE MARSMAI ApAN ASST 2 DST.llAL50N SUPERVISOR j SUPERVISORPU8 ED(LT) SUPPoRT SVS APPARATUS ON CERT PLANS PLANS NSPA7EY PUBLIC ED SPECIALIST MECHANIC OR REVIEWER EI(AMINER (Ha Mal) SPECIALIST .. CERTIFIED �� OFFICE TECH NSPECTOR S T 2 MISSION STATEMENT Our members strive to continually connect with our community. We deliver emergency and non- emergency services in a caring, professional manner with world class customer service. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES - 2003 Proposed budget cuts from the baseline forecast include $35,332 for services and $31,103 in travel, training and subsistence. In addition, salary and benefit savings total $471,134 due to the elimination of a vacant Public Education Specialist, funding freezes on three vacant Firefighter positions and three unidentified future Fire vacancies. Total proposed general fund savings for Fire is $537,569. SERVICES PROVIDED BY PROGRAM Administration ➢ Organizes, directs and coordinates the overall operations of the Fire Department including Administration, Suppression/EMS, Fire Prevention, Public Education, Training, Apparatus Maintenance, safety, and major projects to provide quality services to the citizens of the City of Kent and King County Fire District #37. ➢ Develop, implement and monitor department goals and programs; provide the public with a high volume of emergency/non-emergency information; provide full administrative and financial services for King County Fire District #37; keep records and coordinate support services; respond to emergencies; and coordinate computer and communications for emergency services. Provide support services to: Unit Leaders; Chief Officers; program/project personnel; Volunteers/Safety; Apparatus Maintenance Division; and JATC Committee. 127 Emergency Response (Suppression/EMS) ➢ Serves the Citizens of Kent and King County Fire District #37 providing fire suppression; emergency medical services; hazardous materials/confined space response; fire safety inspection of all types of business occupancies in our area; deliver public education programs (e.g., station tours, "after the fire is out" neighborhood meetings, CPR classes, disaster preparedness and other classes); and, support a variety of other departmental and city programs to make "Kent: A Home Town For Families". ------------ 2000 2001 2002 [Number STICS/WORKLOAD MEASURES Actual Actual Estimate of Total Calls 13,274 13,448 13,600 cidents 687 690 700 ncidents 9,276 9,511 9,600 Training ➢ In addition to meeting State and Federal operational requirements, training is a critical element in maintaining our readiness to deliver emergency and non-emergency services for suppression, emergency medical, hazardous materials, fire inspection, public education/information, physical fitness and support services. It is also essential for safe operations and meeting state and federal mandatory requirements. In addition, to provide efficient, effective services through automatic aid agreements, it is essential to do multi-agency sub-regional training. Support Services ➢ Apparatus maintenance is charged with the response readiness of the emergency fleet. This unit responds to emergencies and also assists with specifications, acceptance and warranty work on apparatus. The unit's responsibility has been expanded significantly with the number of and aging emergency apparatus and other high-tech mobile equipment systems. They perform preventative maintenance on apparatus in addition to repairs and testing of systems. ➢ Firefighters manage in-house maintenance programs dealing with breathing apparatus; EMS _ equipment; small power equipment; pagers/radios; uniforms and protective clothing; and, conduct annual tests of all fire hose, hydrants, ladders, etc; and provide a variety of customer support programs for our citizens prior to and following emergencies. The Strategic Plan Committee is strongly recommending that we look towards having uniformed personnel supervise non-uniform day shift staff in providing support services. The purpose of this is to ensure quality control of critical support services. It also frees up uniform personnel for emergency response and preparedness. Fire Prevention ➢ The Fire Prevention Division provides for essential controls of a fire and life safety environment through the provision of information, an effective education, permit and inspection process. Services include: active coordination within the permit process system; plans checking; new construction and annual business inspections; public education; major incident (disaster) contingency planning and management; investigation/mitigation of high priority life safety _ complaints; fire/arson investigations; juvenile firesetter counseling (our Department ranks in the top 128 City of Kent, Washington 2003 Preliminary Budget three (3) for referrals); and, education/planning in hazardous materials risk mitigation. Training in this area is also critical to maintain certifications, maximize productivity, and minimize future -- community risk through proactive programs. Another key area for us is the CERT program in which we train city employees, citizens and the business community in disaster survival skills. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Actual Actual Estimate CERT Training 53 142 110 Plans Reviewed 945 851 800 Fire Investigations 120 130 130 Fire Prevention New Construction Inspections 1,812 3,199 2,500 Fire Prevention Annual UFC Permitted Inspections 757 1,252 1,200 Fire Prevention New Business Inspections 300 304 275 2003 GOALS Citywide Goals —Valued Government Services Objective: Productivity Improvement/Program and Process ➢ Researching measures of effectiveness used by other agencies. — ➢ Cooperatively defining data gathering points with regional agencies to better measure effectiveness in the future. ➢ Implement and refine computer software to gather and analyze data more effectively. Fire Department/Life Safety Policy Direction ➢ Working with regional committees to seek operational and funding alternatives for increasing demand. ➢ Developing a multi-year phased in staffing proposal to close the gap on previously recommended staffing plan. T ➢ Develop expanded relationships with other fire agencies to enhance the delivering of fire and life safety services to our citizens. Well Maintained City Facilities ➢ Capital improvements will be important to maintain existing facilities and future capacity (e.g., complete East Hill maintenance and interior painting, Apparatus Maintenance and fire station on the north Benson (CIP), adequate training facility capacity, Station 76 (North Industrial) function remodel). Regional Leadership, (duality/Cost Effective Services ➢ Seeking opportunities to provide apparatus maintenance services to other fire agencies. 129 ➢ Enhanced automatic and mutual aid agreements - fire, hazardous materials and urban search and rescue. ➢ Active participation in the implementation of the strategic initiative of the King County Emergency Medical Services Strategic Plan and the County Wide Task Force to secure a source of stable funding to deliver emergency medical services. ➢ Participate and provide leadership for study and delivery of advanced life support services. Enhanced relationship with South County Medics to provide high quality response to our protection area. We are currently housing two (2) medic units within the city. ➢ Implementation of approved Fire Department Strategic Plan Initiatives. ➢ Active participant in regional training, regional hazardous materials committee/operations and — regional purchasing program. ➢ Disaster Management/CERT training. Other Departmental Goals ➢ Continue to prioritize overall workload, enhance quality of basic service delivery within available resources (e.g. through high visibility, risk reduction programs and training) to deal with the significant number of alarms and simultaneous incidents. ➢ Explore further use of technology to maximize the efficient use of emergency response units. (It should be noted that overall workload places a limit on our ongoing ability to cover these demands _ for services without added staff) ➢ Enhance support services and staff to assist in reducing extreme work overload. Continue to — explore methods to free up Officers and Firefighters time from more routine tasks to enable them to focus on higher priority and payback responsibilities. ➢ Continue the process of national accreditation and within that process correct deficiencies found in the recent re-rating of the department. ➢ Actively participate in implementation of King County Emergency Medical Services Strategic Plan to control rate of growth while maintaining and enhancing patient care. ➢ Enhance public education programs with increased public contact on key fire and life safety problems in our area. Evaluate opportunities through community activities for practical and meaningful involvement in community and outreach projects such as Project Lighthouse. Ongoing contribution to "Kent: A Home Town For Families". This includes Community Emergency Response Team (CERT) training to help us build partnerships in preparedness with the public for disasters as well as day to day emergencies. ➢ Create and implement prevention programs for our citizens that stress the message for injury/illness prevention and focus on proactive emergency management, emergency medical services and preparedness/prevention for our increasing number of senior citizens. Maintain strong emphasis on training. Improve record keeping, computer capabilities and increase offering of manipulative, technical, officer training, safety, certification, and personal health 130 L City of Kent, Washington 2003 Preliminary Budget programs in order to move toward accreditation. Expand our regional interaction on training, I particularly in live burn training. ➢ Continue to implement adequate filing, records and computer systems for Training and Fire '— Prevention to meet legal requirements, improve program effectiveness, and reduce future liabilities. ➢ Provide strong emphasis on prevention services. Target apartment house inspections; provide construction inspections within 24 hours; provide support for the reinspection program; strive to inspect hazardous occupancies annually; and all other occupancies bi-annually. ➢ Maintain a strong emphasis on Hazardous Materials Planning/Response programs both locally and regionally. Maintain strong internal coordination of Hazardous Materials programs and confined space programs. ➢ Continue to work with City Administration and Finance on Maintenance of Apparatus and Equipment Replacement Fund. Explore opportunities for enhanced maintenance capabilities in offering maintenance services to other fire departments. ➢ Evaluate impacts and leadership opportunities on a sub-regional basis cooperative service delivery. This includes exploring new relationships and methods to deliver service along with compliance in a phased manner to meet new L & I Safety Standards, health care reform, etc. ➢ Plan for land, capital improvements and related funding to address growing demand for service to continue to deliver quality emergency services. ➢ Enhance city's overall emergency preparedness program through refinement of plan, additional citywide training, enhancement of a citywide 800 radio system and implementation of a more functional Emergency Coordination Center. ➢ Support and participate strongly in the implementation of the goals of the Permit Process Management Team in meeting the City's objectives from the "Zucker Study' to enhance communication/coordination between departments, to improve business license process/inspections, and strongly support the new multi-department Permit Center. _ ➢ Develop and/or refine performance measures and related data gathering systems. ➢ Continue heavy emphasis on fire and arson investigation, prosecution and development of programs to mitigate contributing fire causes. Support the juvenile firesetter prevention program to reduce rate of growth of arson within the community. ➢ Continue to research and implement proven computer software and program capabilities for making more effective use of information and personnel's time to interact more with community in support of the Council's vision of "Kent: A Home Town For Families". ➢ Explore further, the cooperative relationship and funding opportunities with other fire agencies to offset costs of services such as hazardous materials, training, confined space and maintenance of apparatus, etc. ➢ Explore opportunities to generate additional revenue to assist in funding in resource needs. ➢ Continue to implement Emergency Coordination Center concept within budget and staff available. 131 ➢ Development of an adequately funded replacement program to deal with large items such as radio systems, mobile information systems, rescue tools, breathing apparatus and fire apparatus. ➢ Implement approved Fire Strategic Plan in order to evaluate department operation resources and pursue national accreditation of the Fire Department. This is necessary to document level of service, set future direction and identify opportunities to reduce future liability and community risk. ➢ Continued emphasis on disaster/hazardous materials/emergency management and planning. This — includes updating individual city departmental emergency plans, tabletop drills, equipping the emergency coordination center and training including classes for key staff and leaders at the Emergency Management Institute. CONSEQUENCES OF BUDGET CUTS - ➢ In the course of nine months, the Fire Department has identified department budget cuts totaling $795,033. ➢ On a daily basis, the department currently staffs two aid cars for EMS emergencies. A third aid car is staffed on a limited basis approximately 40% of the time, when extra shift personnel- are available. Because of the reduction and not replacing six FTE's, the third aid car will not be an option for staffing, even on a limited basis. The impact of not staffing the third aid car approximately 40% of the time, will be an increased — workload on the current two full time staffed aid cars, which will create an increase in emergency response time to emergency calls for service to the citizens of Kent. ➢ Because the department will freeze or delete six FTE's, the request of providing minimum staffing on a daily basis will increase the department's overtime expenses to maintain minimum staffing. ➢ Through investigations conducted in the Department, because of various situations involving Fire/EMS personnel, the investigations have revealed a very high priority of training needed for all Fire Department supervisors. Training identified would include - leadership skills, management skills, communication skills., and conflict management skills. With the reduction of $30,027 in training identified in February 2002 and an additional $30,955 identified for budget year 2003, identified training for Fire department supervisors will be delayed or will not occur. This is a huge impact for our organization as we attempt to put the past behind us and provide the training needed for department supervisors to do their job. ➢ The reduction of one Public Education Specialist position from Fire Prevention will amount to approximately a 30% reduction in the level of service we currently provide. This will more than likely result in the following reductions of services: • A reduction in the number of classroom contacts, which reduces the number of contacts we have with the students, which reduces the amount of fire and injury prevention information received by students. - • A reduction in the number of classes we teach to citizens of our community. • A reduction in our department's commitment and level of participation in community events. _ 132 L City of Kent, Washington 2003 Preliminary Budget • Expect complaints from our citizens and the business community when we decline their i requests for classes and assistance. ➢ By not hiring an FTE to offset the workload created by signing a contract with the City of Covington to provide code enforcement services, the additional workload will have to be absorbed by personnel who already have substantial workloads. This could and will create additional stress and delays in projects that require timelines and/or a quick turn-around time. ISSUES IMPACTING 2003 AND BEYOND ➢ Increased senior population in our community and their required services related fire and life safety needs. This is likely to occur in a more dense downtown core area. ➢ As we lose senior/experienced personnel it becomes critical to provide more technical, supervisory, command, and hands-on live fire training for personnel. ➢ Need to implement community identified solutions to manage community risk. ➢ Given limited resources, there is an increasing need to continue to allocate resources to effectively provide proactive programs involving fire, injury and accident prevention and public education to reduce the rate of increase on demands for service. These programs will be most effective through face to face contact between our citizens and their firefighters. ➢ Increased federal and state requirements for emergency response personnel under new Federal- OSHA regulations. Increased role of Labor & Industries in creating more complex mandates without funding. Potential impacts of NFPA 1710 Standards. ➢ Significant impacts and opportunities related to health care reform and delivery, King County Emergency Medical Services Strategic Plan, delivery of advanced life support services, potential future annexations, and incorporations in light of limited revenues. ➢ Changing diversity in our community, the related needs and opportunities that it brings to be reflective in our services, staffing and communications. ➢ Meeting the increasing demand for service as we experience annexations and general growth. This assumes community direction through a strategic plan to reinforce proactive as well as emergency response strategies for meeting service demands. It also includes a more accurate understanding of the impacts that growth has placed on limited resources currently and in the past. We need to address the unavoidable choice between adequate staffing and response or continued increase of risk and reduced levels of services for the community. ➢ Demands for emergency services have increased tremendously over the past several years and response times have moved adversely away from the goals of the community's Master Plan. This is due to community growth, traffic congestion, simultaneous alarms, and the limited staffing available to keep up with the demand for service. New challenges such as terrorism and shifts in the needs of our rapidly changing community have also had an impact (e.g. more senior populations). Increased potential for wildland interface fires in our protection area. Need to acquire adequate . training, apparatus and equipment to deal with the hazards located within our community. 133 2003 Preliminary Budget DEPARTMENT PERFORMANCE ➢ Responded to over 13,700 emergencies while continuing to achieve one of the highest percentage of cardiac saves in South King County. ➢ Conducted one (1) SARA Title III hazardous materials drills due to the high potential of a hazardous materials incident in our area. There are 49 SARA sites in the city that require the development of Emergency Response Plans and annual updates. There are approximately 70 additional facilities that are required to report hazardous material inventory information under the community right to know provisions of the Federal law. We made significant progress in the city disaster preparedness training at the Federal Emergency Management Institute. We continue to make slow but steady progress in preparing the city and its citizens for disaster preparedness. Much remains to be done. ➢ Provided leadership in countywide planning for the Emergency Medical Services Strategic Plans and initiatives. ➢ Resolved significant number of fire/arson cases, arrested and prosecuted several arsonists. This continues to send a strong anti-arson message within our community. ➢ Made over 90,000 personal contacts through the Public Education Program. Through the Fire Flies brochure we reached over 12,000 children with fire prevention messages five (5) times a year. The Public Education Program also conducted 465 classes to area schools, businesses, and community groups and participated in over 300 hours of community events. ➢ We continue to demonstrate a very professional and supportive role in the implementing of the city's new Permit Center and permit process. T ➢ Improved sub-regional cooperation through, support, training, cooperation, and emergency response programs with neighboring and regional fire and emergency agencies. We have been an active participant in cooperative hazardous materials drills, training and operations. We are also very active in the regional purchasing co-op for emergency medical supplies. We successfully implemented the A.D.A.P.T. (Appropriate Destination and Patient Treatment) Program. ➢ We continue to demonstrate required leadership with respect to training, incident command _ procedures, officer training and implementing the emergency medical destinations and strategic initiatives (including pilots on joint purchasing, shared data keeping, alternative program research for reducing the rate of growth of calls). 134 L City of Kent, Washington 2003 Preliminary Budget Fire and Life Safety 1999 2000 2001 2002 Target Actual Actual Actual Target Met All Department Effectiveness 1 Internal operations: Percent of interacting employees n/a 90.8% 94.3% + or > ✓ rating responsiveness to requests for service as good 90% to excellent 2 Internal operations: Percent of interacting employees n/a 91.2% 96.3% + or> ✓ rating helpfulness of employees as good to excellent 90% 3 Internal operations: Percent of interacting employees n/a 88.6% 95.4% + or > ✓ rating quality of work as good to excellent 90% Fire and Life Safety- Prevention Effectiveness 1 Emergency preparedness - percent of citizens who feel 72.5% 77% 80.6% + ✓ somewhat or very prepared for an emergency such as an earthquake 2 Emergency preparedness - percent of citizens who feel n/a 81..9% 83.3% + ✓ somewhat or very prepared for a heart attack or serious accident Fire and Life Safety - Safety Effectiveness 1 Lost time hours - percent change in lost time due to +148% -9.6% -17.25% _ ✓ injury from previous year 2 Lost time days per injured full time Fire employee for 11.75 11.6 8.5 _ ✓ claims made during current year Fire and Life Safety - Suppression Effectiveness _ 1 �Of those receiving emergency Fire Department 96.3% 100% 95.3% + > 90% ✓ services - percent rating them as good to excellent 2 Average response times in minutes -Suppression & 6-2 6.42 7.2 Fires — Emergency combined, and then split out for 2001 & 6 min EMS 3 Rate of cardiac saves (admitted to hospital with a 32.0% 32.0% 32.0% + 30% ✓ _ pulse) 4 False alarms - percent of fire alarms responded to that 10.7% n/a 9.7% — ✓ are false or due to system malfunction 5 Percent of false alarms calls that are repeats n/a n/a 49.8% - 135 i ON of Kent, Washington 2003 Preliminary Budget FIRE and LIFE SAFETY SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% REVENUE - Taxes Licenses&Permits 187,642 159,949 172,185 237,868 77,919 48.7 Intergovernmental Revenue 3,883,399 3,779,535 2,050,992 3,872,103 92,568 2.4 Services&Charges 66,415 1,876 55,651 77,290 75,414 4,019.9 Miscellaneous Revenues 16,759 1,817 10,818 16,176 14,359 790.3 Transfers&Other Non Revenues 300,000 400,000 266,667 200,000 200,000 50.0 Total Revenues 4,454,215 4,343,177 2,556,313 4,403,437 60,260 1.4 EXPENDITURES BY PROGRAM Fire Administration 1,463,036 1,581,842 940,179 1,628,671 46,829 3.0 Fire Facilities 690,309 692,449 476,010 695,130 2,681 0.4 Communications 309,174 302,685 200,658 311,643 8,958 3.0 Fire Training 691,165 627,887 377,626 625,563 (2,324) (0.4) Fire Suppression 9,636,004 9,883,577 6,559,878 10,116,777 233,200 2.4 Rescue/Emergency Aid 1,358,690 1,327,035 944,063 1,478,319 151,284 11.4 Fire Prevention 2,096,948 2,419,218 1,379,021 2,073,418 345,800 14.3 Total Net Expenditures 16,245,326 16,834,693 10,877,436 16,929,521 94,828 0.6 EXPENDITURES BY OBJECT Salaries 11,373,255 11,465,933 7,645,268 11,473,276 7,343 0.1 Benefits 2,006,348 2,347,959 1,396,402 2,633,349 285,390 12.2 Supplies 516,444 513,200 256,626 499,161 (14,039) (2.7) Services&Charges 2,340,841 2,507,601 1,579,140 2,323,735 (183,866) (7.3) Transfers Out Capital Outlay 8,439 Total Expenditures 16,245,326 16,834,693 10,877,436 16,929,521 94,828 0.6 136 L City of Kent, Washington 2003 Preliminary Budget a FIRE AND LIFE SAFETY LIST OF POSITIONS t Full Time(FT) Regular Part Time(RPT) 2001 2002 2003 2003 In Equivalents Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT GENERALFUND Administration Fire Chief 1.00 1.00 1.00 Assistant Chief 1.00 Battalion Chief-Safety Officer 1.00 1.00 1.00 Battalion Chief-Admin Officer 1.00 1.00 1.00 Administrative Assistant III 1.00 1.00 1.00 Administrative Secretary II 1.00 1.00 1.00 Administrative Secretary 1 1.00 1.00 1.00 Firefighter Special Programs 1.00 1.00 1.00 Firefighter Support Services 1.00 1.00 Fire Equipment Maint Supv 1.00 1.00 1.00 _ Fire Apparatus Mechanic 1.00 1.00 1.00 Firefighter-OEM 1.00 1.00 Program Coordinator 1.50 1.50 1.50 Training Battalion Chief.Training 1.00 1.00 1.00 Lieutenant-Training 3.00 3.00 3.00 Administrative Secretary II 1.00 1.00 1.00 Suppression Assistant Chief 1.00 1.00 1.00 Battalion Chief-EMS Officer 1.00 1.00 1.00 Battalion Chief 3.00 3.00 3.00 Lieutenant/Suppression 18.00 19.00 19.00 Lieutenant/EMS 3.00 3.00 3.00 Firefighters/Suppression 81.00 81.00 81.00 Firefighter/EMS 13.00 14.00 14.00 Prevention Assistant Chief 1.00 1.00 1.00 Battalion Chief/Fire Marshal 1.00 1.00 1.00 Lt.Plans Review Lead CD 1.00 1.00 1.00 _ New Construction Spvr•CD 1.00 1.00 1.00 New Construction Insp-CD 1.00 1.00 1.00 Permitted Inspectors Spvr 1.00 1.00 1.00 Plans Examiner-CD 1.00 1.00 1.00 Permitted Inspectors 2.00 4.00 4.00 Site Plans Coordinator 6.00 1.00 1.00 Community Liaison 1.00 1.00 1.00 Fire Lieutenant-Arson Inv. 3.00 3.00 3.00 -- Lieutenant-Public Educator 1.00 1.00 1.00 Public Education Specialist 2.00 2.00 -1.00 1.00 Administrative Assistant II 1.00 1.00 1.00 Support Services Specialist 1.00 1.00 1.00 Office Technician 11 1.00 1.00 1.00 160.00 1.50 160.00 1.50 -1.00 159.00 1.50 FULL TIME EQUIVALENTS 161.50 161.50 1.00 160.50 COMMENTS 2000-Added District 40 Training Officer,Public Education Specialist from Police and moved one BC to AC. 2001 -Added 2 Firefighters 2002-Reduced a vacant Assistant Chief to a Firefighter position 2003-Propose elimination of a vacant Public Education Specialist and freezing funds for three vacant Firefighter positions and three additional unidentified Fire positions. 137 City of Kent, Washington 2003 Preliminary Budget Community DIRECTOR Development $EPA RESPONSIBLE AD1AN ASST 3 OFFICIAL ADMIN SECRETARY I MISSION STATEMENT e G r AINSPECTOR 5 P-.� s..�.. The Community PERMIT CENTER PLANNING MANAGER MANAGER Development Department was created as part of a reorganization implemented ,FAp pEyELOp,,EM ENFORCEMENTASSG SENIOR PLANNER PlAINER PERMIT TECH ��II in 2000 and consists of a NT Permit Center division, a P RMITTE H OF CHE `yBLOCBuilding Services division and a Planning division to PANS ...... AM NER PANNERG SCOORD PLANNING AssT ensure efficient and effective provision of community development services. Permit Center Provide the City's permit customers and citizens with a friendly, timely and fair permit process in a _ collaborative framework while maintaining the integrity of the City's development codes and by protecting and promoting the public interest in a safe and appropriate manner. We implement our mission through education, coordination and respect, and by providing comprehensive and accurate information and facilitating access to information and by effectively administering the City's development regulations. Planning Services Strives to ensure environmental quality in the land development process by effective administration of land _ use codes and compliance with the Growth Management Act. The division is guided by and committed to public participation, customer service, and attainment of the highest possible quality of life for all Kent citizens. Building Services Foster the safe, orderly, and beneficial development, construction, and continued use of buildings and land _ in Kent. This is accomplished by fulfilling the state-mandated responsibility to administer and enforce the Uniform Building Codes and by enforcement of these and other codes regulating land use, buildings, and nuisances. Customers are helped to achieve code compliance through review of construction plans in the City's permit process and through subsequent building inspections. The community is also served by the safety net of code enforcement maintaining minimum legal standards of maintenance and use of buildings and property. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES —2003 Proposed budget cuts from the baseline forecast include $1,047 in supplies, $20,012 for services, and $6,685 in travel, training and subsistence. In addition, salary and benefit savings total $200,299 due to the elimination of vacant positions: an Office Tech 2 from the Permit Center, as well as a Senior Planner and Planner from Planning Services. Total proposed general fund savings for Community Development is $228,043. 138 - City of Kent, Washington 2003 Preliminary Budget SERVICES PROVIDED BY PROGRAM Permit Center The Permit Center Division is responsible for intake, coordination, routing, records maintenance, information dissemination, and permit issuance activities associated with all City development permits, including planning, building, fire, public works, and other types of statutorily required permits. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 PERMIT CENTER Actual Actual Estimate Applications Received 4,553 4,095 4,200 Permits Issued 4,446 3,901 4,000 Valuation ($) $153,600,000 $109,700,000 110,000,000 Long Range Planning Planning Services is composed of a long range planning section. Long range planning deals with code and policy amendments, including modifications to the comprehensive plan. In addition, long range planning involves special projects such as downtown planning, Sounder Commuter Rail, downtown revitalization, and other studies and plans of a special nature. STATISTICSIWORKLOAD MEASURES 2000 2001 2002 LONG RANGE PLANNING Actual Actual Estimate Annexation Zoning - 1 - Comprehensive Plan Amendments 9 9 9 Comprehensive Plan Zoning Map Amendments 6 5 5 Subdivision Code Amendments 1 1 1 ��- Zoning Code Amendments 5 3 4 Current Planning Planning Services is composed of a current planning section. Current planning deals with the permit review process, including both development permits (such as building permits) and land use permits (such as conditional use permits). Additionally, current planning provides direct customer service by providing information related to zoning and the permit review process. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 CURRENT PLANNING Actual Actual Estimate Admin Approvals (Wireless Telecommunications) 16 8 7 Annexations 1 1 - SEPA Applications 63 68 63 Street Vacations 3 2 4 Binding Site Plans 6 2 1 Pre-Application Meetings 61 40 41 Lot Line Adjustments 32 21 23 Shoreline Substantial Development 2 2 2 Shoreline Exemption 2 8 5 Subdivisions: Plat Alteration 3 2 5 s � 139 2-003 Preliminary Budget Tentative Short Plats 22 22 6 STATISTICS/WORKLOAD MEASURES 2000 2001 2002 CURRENT PLANNING Actual Actual Estimate r� Short Plats 23 23 18 L Final Short Plat 7 1 2 Tentative Preliminary Plats 11 8 7 Preliminary Plats 5 7 7 Final Plats 7 9 5 Zoning Permits 584 558 692 Hearing Examiner - The Hearing Examiner reviews a wide variety of zoning cases related to rezones, conditional use permits, variances, appeals from SEPA decisions and administrative interpretations. In addition, the Hearing Examiner conducts hearings and issues decisions on code enforcement actions and, since last year, hears appeals relating to the Uniform Building Code, Uniform Plumbing Code, and Uniform Mechanical Code (previously heard by the Board of Appeals). The Hearing Examiner meets twice a month. STATISTICSIWORKLOAD MEASURES 2000 2001 2002 HEARING EXAMINER Actual Actual Estimate Hearings 19 21 21 Conditional Use Permits 10 6 7 Shoreline Management Variances 1 - 1 Plat Alterations and Preliminary Plats 8 9 12 Rezones 1 2 3 Shoreline & Reg. Variances/SEPA & Shortplat appeals 6 10 7 Land Use and Planning Board - The Land Use and Planning Board advises the City Council on amendments to the Comprehensive Plan, Zoning Code and Subdivision Code; advises the Council on annexation zoning and zoning map amendments. The board meets twice a month. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 LAND USE AND PLANNING BOARD Actual Actual Actual Hearings 9 9 12 Work Sessions 11 9 11 Comprehensive Plan Amendments 9 9 9 Comprehensive Plan Zoning Map Amendments 6 5 5 Zoning/Subdivision Code Changes 6 4 5 Annexation Zoning - 1 - Building Services - The Plan Review team verifies compliance with the several "building" codes of the detailed construction plans and related documents, which accompany applications for building permits. The team communicates and documents any deficiencies, verifying correction before permits can be issued; coordinates activities with other plan review staff involved in the City's permit process; and assists customers and citizens in achieving code conformance in the designs of their construction projects. The Building Inspection team verifies compliance with the "building" codes of the buildings and structures authorized by permits as they are being built. The team documents and communicates inspection results, 140 City of Kent, Washington 2003 Preliminary Budget verifying correction when necessary before work continues; coordinates inspection activities with other City staff; and assists customers and citizens in achieving code conformance in the construction of their - buildings and structures. The Code Enforcement Officer receives and documents reports of code violations received from citizens _ and other City staff, which typically include violations of codes regulating use and condition of buildings and land, public nuisances, and other regulatory codes. These reports are documented and property owners or other responsible parties are notified. Subsequent investigation, documentation and follow-up continues _ until compliance is obtained, with some cases involving hearings before the hearing examiner, penalty collection by the Law Office and potentially taking the matter to court. The one code enforcement officer handles all field investigation, contacts and follow-up, as well as providing a consulting resource to other City divisions and departments to assist them with effectively carrying out their code enforcement responsibilities. He is supported currently on an as-needed basis by two support staff in Planning Services with legal support from the Law Office. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 BUILDING SERVICES Actual Actual Actual Permit Application Plans Reviewed 1,369 1,348 1,350 Building Inspections 21,177 17,720 16,000 Code Enforcement Cases resolved 204 245 300 GOALS FOR 2003 CITYWIDE GOALS VIBRANT DOWNTOWN Permit Center ➢ A responsive permit process is essential to the creation and maintenance of a vibrant downtown since the buildings and structures regulated by the permit process comprise the substantive elements of the downtown built environment. The Permit Center coordinates with other departments on high-profile projects in downtown to more efficiently process permit intake and issuance. ➢ The permitting process directly contributes to the maintenance and improvement of downtown appearance and infrastructure through the issuance of downtown development and redevelopment permits. The Permit Center acts to ensure issuance of permits only after compliance with relevant codes and ordinances has been established. A streamlined, efficient and responsive permitting process promotes government partnership in pursuing downtown development and redevelopment. Planning Services ➢ Update and implementation of the Downtown Kent Action Plan will require significant commitment of Planning Services staff to incorporate transit-oriented, mixed-use and pedestrian-friendly development actions, facilitate environmental review, and implement other innovative strategies to promote downtown development. 141 City of Kent, Washington 2003 Preliminary Budget ➢ Planning Services staff continues to work with Sound Transit on completion of all phases of the commuter rail station. ➢ Planning Services staff continues to support the public-private partnership for development of Kent Station. Building Services ➢ A responsive permit process, of which Building Services' continuing plan review and building inspections functions are integral parts, is essential to the creation and maintenance of a vibrant downtown, as the buildings and structures regulated by the permit process comprise the component parts of the downtown built environment. This connection will be more visible and immediate with the development and construction of the Kent Station project. ➢ Effective code enforcement provides a safety net of minimum maintenance of buildings and land. This continuing function of the Building Services Division is especially critical in neighborhoods of aging structures such as in downtown Kent. SAFE COMMUNITY Building Services ➢ Building Services administration and enforcement of the"building"codes has, as its most basic purpose, guarding the safety of the community. The continuing programs of permit process plan review and building inspections support the goal of safe community comprised of safe buildings. ➢ Building Services code enforcement program helps to correct or eliminate dangerous buildings and conditions in the built environment, thereby helping to reduce the hazards and crime frequently associated with derelict structures and unkempt property. Continued emphasis on improving the effectiveness of the code enforcement process will be ongoing, in cooperation with the Legal Department. EFFECTIVE TRANSPORTATION SYSTEM _ Planning ➢ The Kent Comprehensive Plan update will incorporate transportation goals and policies to include an updated Transportation Improvement Plan and level of service standards. ➢ Planning Services continues to partner with Public Works on roadway improvements to encourage pedestrian-friendly environments, to ensure that non-motorized connections are incorporated into the _ City's transportation network, and to address mitigation of environmental impacts. STRONG LOCAL ECONOMY Permit Center - ➢ A responsive permit process is critical to growth and development, which comprise a significant aspect of our local economy. The Permit Center coordinates and facilitates the focussed efforts of other Divisions to enhance responsiveness. 142 City of Kent, Washington 2003 Preliminary Budget ➢ The Permit Center records and reports data on the City's permit process, which is of considerable use to development, construction, real estate, and other business interests in the community. As the data indicating high performance accumulates, it can be expected to increase Kent's attractiveness to businesses. Planning ➢ In coordination with the Economic Development Coordinator, Planning staff continues to review new development in consideration of timely permit process and appropriate land use regulations. ➢ Planning Services will partner with residential, commercial, and educational groups to facilitate a neighborhood planning effort in the Pacific Highway area, including proposed development of Seattle Sounders facility. ➢ Planning Services continues to coordinate with major economic drivers in Kent to assist them in fulfilling their business goals through land use actions. Building Services ➢ A responsive permit process, of which Building Services' plan review and building inspections are integral parts, is critical to the growth and development which comprise a significant aspect of our local economy. This includes assisting our permit process customers to achieve code compliance in their building construction, alteration and improvement projects. ➢ Building Services code enforcement program provides a safety net of minimum maintenance of buildings and land, which maintains the viability and attractiveness of neighborhoods supporting our economy. VALUED GOVERNMENT SERVICES Permit Center ➢ The centralization of the permitting function reduces timelines for development and increases effectiveness and responsiveness to citizens. -- Planning ➢ Planning Services continues to monitor and responds to regional, statewide, and federal legislation and policies, assessing impacts to local land use and development. ➢ To streamline the permit review process, Planning Services staff continues to review and refines development regulations, land use policies and procedures. ➢ Planning Services assists with the development of Permit Center operating procedures as they relate to Planning Services. — ➢ Several programs of the Planning Services Division are aimed at protecting the natural environment including administration of sensitive areas regulations, shoreline master program, the State Environmental Policy Act (SEPA). Planning Services is working in cooperation with other City departments on the review and development of new regulations and standards under recent federal Endangered Species Act listings and revised State guidelines for Shoreline Master Programs. 143 City of Kent, Washington 2003 Preliminary Budget ➢ Planning Services continues to provide analysis of and recommendations on land use and regulatory policies and processes for Group Homes, Secure Community Transition Facilities, neighborhood commercial uses and design, and residential housing alternatives. ➢ Planning Services will provide added customer service through its interactive and informational web page and other public information tools, such as brochures, news articles, forums, and so forth. ➢ The Capital Improvement Plan will be updated to be consistent with the City's Comprehensive Plan - framework policies and elements ➢ In consideration of land use impacts, Planning Services coordinates and assists the Parks Department with the development of new City park facilities and recreational areas. ➢ For newly incorporated areas, Planning staff implements annexation zoning and updates City census _ counts. Building Services ➢ Building Services continuing plan review and building inspections functions, as integral parts of the Kent permit process, provides the important government services of allowing safe and appropriate development to build our community while maintaining the public safety net of compliance with the 4 minimum code requirements mandated by law. Enhanced communications with out customers and citizens such as internet access to permit and inspection databases, help to coordinate construction activities with the City's code compliance services. ➢ Effective code enforcement provides safety through enforcement of minimum maintenance standards of buildings and land. This continuing function of Building Services is a service essential to maintaining the viability and attractiveness of our community. _ DEPARTMENTAL GOALS Permit Center ➢ Improve and maintain consistency and accuracy in the application and dissemination of regulatory and procedural information by instituting joint training and cross training of all permit staff, developing and maintaining effective communication channels among permitting functions. ➢ Implement an on-line permitting process for"over-the-counter" permit types. ➢ Assist customers to access permit process information through the self-help area in the newly constructed Permit Center and enhanced web site. ➢ Improve the ease of usability of the Permit Center web page and increase the amount and detail of permit process information available on the web page. ➢ Maintain high levels of customer service satisfaction as reported by customers on survey cards. Planning Services ➢ Complete major update the Kent Comprehensive Plan. ➢ Continue to streamline the permit process. ➢ Implement transit-oriented design and mixed-use projects in downtown. 144 City of Kent, Washington 2003 Preliminary Budget ➢ Implement federal and state mandates related to Endangered Species Act, Shoreline Management Act, and Growth Management Act, including critical areas. ' ➢ Continue to update Kent Subdivision and Zoning codes to implement goals and policies of the - Comprehensive Plan. ➢ Develop design guidelines for clustered subdivisions. ➢ Develop neighborhood plan for Pacific Highway South area. ➢ Continue to provide public outreach to real estate groups, regional agencies and other groups on Kent's community vision, land use and regulatory processes. ➢ Strengthen commitment to customer services by providing a coordinated permit review process, educational workshops, public forums and workshops on land use issues, informational handouts and on-line access to Planning Services. Building Services ➢ Continue to maintain a high level of customer service in permit process plan review by consistently meeting established timelines identified for each type of permit application and by providing immediate, _ direct service in the Permit Center. ➢ Continue to maintain a high level of customer service in building inspections by consistently meeting identified service delivery standard of"next-day' inspections while providing information, guidance and assistance to customers in the field. ➢ Improve building inspector effectiveness and efficiency through automation of information access to - inspectors in the field by portable or vehicle-mounted computers with real-time links to the City network permit system. - ➢ Continue highest possible level of prioritized code enforcement service with current minimal staffing of one code enforcement officer, assisted by Planning Services' secretaries. _ ➢ Provide uniform and consistent plan review and inspections through internal continuous improvement techniques, monitoring methods, and training opportunities. ➢ Update and enhance codes and ordinance to support innovative, state of the art building construction techniques while maintaining public safety. ➢ Promote enhanced working relationship with the Fire Prevention group to increase efficiency in plan review and inspections via coordinated implementation of Uniform Building and Fire Codes. CONSEQUENCES OF BUDGET CUTS The impact of proposed budget cuts to Community Development can best be summed up in two words: reduced service. In the permitting area, this impact will manifest itself in reduced customer service at the point of contact, reduced ability to support the coordinating activities of the Permit Center, and a reduced ability to respond to customer-driven workload increases (should the economy turn around in 2003). In the area of planning, the elimination of one-half of the long-range planning positions severely 145 City of Kent, Washington 2003 Preliminary Budget hampers the ability of the City to meet all of its obligations under the Growth Management Act. Specific impacts that may be expected are: ➢ The elimination of one of the Office Tech (receptionist) positions in the Permit Center will reduce service to the public and clients of the Permit Center. Coverage duties, which will be provided by other personnel, will place additional stress on these employees and reduce their overall effectiveness. ➢ The elimination of the two planning positions (one Planner and one Senior Planner) will reduce the City's ability to timely complete all of its responsibilities under the Growth Management Act. This includes the updating of the comprehensive land use plan, critical areas ordinance, concurrency management system, and other state mandated programs such as buildable lands, etc. ➢ The reduction in training funds will limit staff capability to stay current with new information, products, _ technology, and applications that could benefit customers or the City in general. ➢ Significant reductions in overtime will severely limit our ability to respond to increases in workload driven _ by an expected resurgence of development and construction activity. ISSUES IMPACTING 2003 AND BEYOND _ Permit Center ➢ Initiation of on-line permitting functions will necessitate changes to permit processing procedures for - certain types of permits and may result in increased volume of permit applications. ➢ Planned future annexations will increase the volume of permit applications processed through the permit Center. ➢ Shorter permit review timelines will continue to challenge staff to meet deadlines while maintaining a high level of customer service. ➢ Continued interest by citizens, developers, businesses and other agencies in a timely, predictable permit process will necessitate ongoing monitoring and refinement of the process and improved communications among departments and with applicants, business interests, and the general public. ➢ Further refinement of automated permit process and development of more extensive and detailed reports will assist the City staff and the public in gathering information about process and development activity. ➢ Demand for remote access to permitting function will require further automation of records as well as the development of e-commerce capacity. ➢ As the permitting process continues to evolve, there will be on-going need to assist permit applicants in understanding and meeting requirements of relevant codes and City laws through effective community education. ➢ Maintaining high quality of service to customers and the general public will require ongoing quality measurement, such as customer feedback and internal analysis of production data and process information, combined with continuing efforts to coordinate permit process changes and improvements. 146 City of Kent, Washington 2003 Preliminary Budget Planning Services ➢ Continued emphasis on streamlining the permit process. ➢ Potential annexation of the remaining Potential Annexation Area (PAA) will require annexation zoning proceedings, greater permit volume, and additional need to update the comprehensive plan, all of which will impact staff workload. ➢ "Buildable Lands" legislation and the King County benchmarks program will continue to require the City to monitor its growth and development of residential and commercial lands. ➢ The review of City ordinances and policies, vis-a-vis the Endangered Species Act, will have ramifications for code revision and development. ➢ Future revisions of the Shorelines Management Act (and its administrative guidelines) will impact the processing and substance of shoreline master program amendments. ➢ Continued state interest in the Growth Management Act likely will result in mandates, which the City will need to complete, some without funding. GMA already requires the City to conduct a thorough review of the Comprehensive Plan by 2004. ➢ Continued growth and development with or without future annexations can be expected to further _ increase demand for permit processing and related inspection services. Maintaining or enhancing service levels will require retaining adequate resources (staffing and other) to meet the need. ➢ Land use innovations such as Building Green, relationship of multimodal transportation options on public health, and Smart Growth Initiatives continue to challenge planning staff in the updates of codes and ordinances. Building Services ➢ The design and construction of the Kent Station project will create additional plan review and building inspections workloads ➢ The anticipated adoption of the International Codes to replace the Uniform Codes (possibly as early as of July 2004) will require a significant training effort for plan review and inspections staff, as well as updated assistance brochures and other forms for our customers' use. Staff is also expected to be involved in identifying training opportunities for our customers and in helping them connect with these opportunities. ➢ The separation of functions with the creations of the Permit Center will continue to require careful coordination with the Permit Center staff to maintain service levels and continue to improve customer service. ➢ Significantly increased workloads in code enforcement will require increased staffing dedicated to this function in order to meet community expectations. ➢ Future annexations will further increase workloads in plan review, building inspections, and code enforcement. ➢ The need to create, maintain and access complex and detailed permit process information from multiple remote locations will require significant further automation of records, especially in utilizing document imaging and/or similar technology for construction drawings and similar large documents. 147 City of Kent, Washington 2003 Preliminary Budget ➢ Automated access and ability to generate permit process documents by field inspectors will be necessary to maintain current customer service levels, and will allow for significant improvements. ➢ As more of the public, and particularly our permit process customers, utilize the Internet, we need to �! provide interactive information access to them on that medium. This will require additional maintenance to keep information current and will include interactions such as obtaining simple permits on-line. DEPARTMENT PERFORMANCE Permit Center ➢ Fully implemented the centralization of City permit process functions in the new permanent"one-stop" Permit Center and assumed responsibility for initial customer service contact and assistance, permit application intake, routing application materials, permit issuance, and the gathering and provision of general permit process information for Fire Prevention, Public Works, Planning Services and Building Services divisions. These responsibilities include receiving permit applications, determining the data and plans required for all permit types in the City of Kent; screening materials submitted and distributing plans and data to each division's plan review function; monitoring and reviewing established permit timelines to determine progress in achieving target timeline goals; maintenance of records; and issuing permits when review is completed. ➢ Updated and improved the Permit Center Web page to include permit status and inspection status tracking features and to display more accurate, comprehensive information in a more user-friendly format for viewers. ➢ Updated and revised the comprehensive procedure manual to enable accurate and appropriate permit application intake, routing and processing in accordance with current City practices. ➢ Updated, reconfigured and printed new informational handouts, permit applications, and forms for use by applicants, prospective customers and the general public. _ Developed more accurate KIVA reports and other detailed performance measures for activities related to permit processing and the provision of services to Permit Center customers. Planning Services ➢ Active participation in team building for Permit Process group and streamlining of permit review, through training sessions, KIVA system updates, users and policy group meetings. — ➢ Completion of DeMarco Annexation initial zoning and comprehensive plan amendment. ➢ Completion of 1996 — 2000 Benchmarks program, as mandated by the Growth Management Act to _ determine realized density of land use and capacity for additional jobs and housing. ➢ Completion of analysis of housing and jobs targets through 2002. ➢ Hosting of Suburban Cities Association consultant on the buildable lands program. ➢ Completion of 2001 comprehensive plan amendments, both private and public applications. ➢ Completion of analysis and review of Mobile Home Park tenant relocation assistance and siting — criteria for Secure Community Transition Facilities. 148 City of Kent, Washington 2003 Preliminary Budget ➢ Initiation of analysis and review of neighborhood commercial land uses and design guidelines. - ➢ Review and coordination of major development proposals and land use applications such as: modified Riverview (Kentview) Planned Unit Development; Sound Transit Garage and Pedestrian Bridge, Kent Station Planned Action Ordinance and Environmental Impact Statement, and Boeing land use actions. ➢ Continued implementation and refinement of regulatory reform procedures and the automated permit tracking system (KIVA). ➢ Continued enhancement of Planning Services web page. ➢ Development of Downtown Design Guidelines and creation of handbook as educational tool for downtown development. ➢ Completion of analysis and public review of land currently used for agriculture in Kent. Building Services ➢ Improved service to building inspection customers by implementing an interactive voice response (IVR) system automating inspection request and result information processes, linked to the automated permit process. ➢ Improved service to building inspection customers by developing and implementing Inspection Strategy 2002, a plan providing specialized training and direction for building inspectors based on inspection customers survey responses. ➢ Continued to assist in coordinating improvements of the City's permit process with the Permit Center to provide customer-friendly transitions. An example is the streamlining of the "Basic" single-family residence permit program while incorporating the updated (effective 7/1/2002) provisions of the State Energy Code and the 2000 Uniform Plumbing Code. ➢ Assisted with integrating the Building Division's permit and inspection records into the City's updated records retention plan, utilizing the Accorde' document imaging record storage and retrieval system. ➢ Continued to work closely with the other permit process managers and staff through the Permit Policy Workgroup to seek new process improvements while maintaining enhanced levels of customer service. ➢ Maintained reduced permit process plan review timelines with minimal use of overtime. ➢ Maintained next-day service level of building inspections with minimal use of overtime. 149 City of Kent, Washington 2003 Preliminary Budget COMMUNITY DEVELOPMENT - SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change S Change% REVENUE Licenses&Permits 1,091,279 1,618,914 788,909 1,220,628 (398, ) (24.6) Intergovernmental Revenue 413 1,061 1,061 (1,006161) (100.0) Services&Charges 590,956 811,806 382,783 522,901 (288,905) (35.6) Miscellaneous Revenues 7,934 5,860 8,700 8,700 TotalRevenues EXPENDITURES BY PROGRAM Community Development Admin 47,006 111,475 83,530 125,980 14,505 13.0 _ Permit Center 400,839 536,987 269,792 541,782 4,795 0.9 Planning Comm&Bds 6,383 6,532 3,864 6,532 Hearing Examiner 40,097 42,872 29,538 50,117 7,245 16.9 Planning Administration 1,523,306 1,621,441 981,650 1,540,142 (81,299) (5.0) Build in Services 1,354,157 1,415,032 914,914 1,475,464 60,432 4.3 lotal Expenclitures EXPENDITURES BY OBJECT Salaries 2,080,964 2,332,082 1,433,217 2,242,158 (89,924) (3.9) Benefits 574,250 612,668 374,127 680,178 67,510 11.0 Supplies 47,131 47,525 29,708 48,873 1,348 2.8 Services&Charges 669,442 742,064 446,235 768,808 26,744 3.6 Capital Outlay Sub total Expenditures 3,371,788 3,734,339 2,283,287 3,740,017 1 5,678 0.2 Cost Allocation Total Expenditures 3,371,788 3,734,339 2,283,287 3,740,017 5.678 0.2 150 City of Kent, Washington 2003 Preliminary Budget COMMUNITY DEVELOPMENT LIST OF POSITIONS Full Time (FT) Regular Part Time (RPT) 2001 2002 2003 2003 In Equivalents Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT GENERALFUND Community Dev Director 1.00 1.00 1.00 Planning Administrative Assistant III 1.00 1.00 1.00 Administrative Secretary 1 5.00 5.00 5.00 Planning Manager 1.00 1.00 1.00 Principal Planner 1.00 1.00 Senior Planner 3.00 2.00 -1.00 1.00 Planner 7.00 7.00 -1.00 6.00 Planning Assistant 1.00 1.00 1.00 Building Services Building Services Manager 1.00 1.00 1.00 Assistant Building Official 1.00 1.00 1.00 Combination Building Inspector 7.00 7.00 7.00 Plans Examiner 5.00 5.00 5.00 Code Enforcement Officer 1.00 1.00 1.00 Development Permit Tech 1.00 1.00 1.00 Permit Center - Permt Center Manager 1.00 1.00 1.00 Lead Dev Permit Tech 1.00 1.00 1.00 Development Permit Tech 3.00 3.00 3.00 Office Technician II 2.00 2.00 -1.00 1.00 SUBTOTAL 42.00 42.00 -3.00 39.00 PROJECT FUNDED Planner 1.00 1.00 1.00 TOTAL 43.00 43.00 -3.00 40.00 FULL TIME EQUIVALENTS 43.001 43.00 -3.001 40.00 COMMENTS 2000-Moved Human Services division to Parks,Added Permit Center division, reorganized Director of Planning to Deputy Chief Administrative Officer and moved Permit Specialist from PW Eng(now Permit Tech for Permit Center). 2001 -Convert Asst Planner to Planner,Add Building Inspector to Building Svcs and 2 Office Tech's to the Permit Ctr. Converted S-mo TPT to FT Admin Sec I in Planning for DeMarco Annexation 11/01 2002-No changes 2003-Proposed cuts include elimination of a vacant long-range Planner,a vacant Sr Planner in Planning Services and a vacant Office Tech 2 in the Permit Center. L 151 KS v\SMP L ts.ka 1012G'2002 City of Kent, Washington 2003 Preliminary Budget _ _ Public Works Engineering DIRECTOR ACCOUNTING ADMIN ASST 3 MANAGER ACCOUNT SVCS ACCOUNTING FlNANCIAL CONTRACT ADMINISTRATIVE ADM <C1 OFFICE TECHNICIAN ) ANALYST SPECIALIST ASSISTANT 3 SECRETARY 1 TECHNICIAN 2 CITY ENGINEER, PE DESIGN CONSTRUCTION LAND SURVEY TRANSPORTATION ENVIRONMENTAL PROPERTY DEVELOPMENT ENGINEERING '"ENGIN G ENGINEERING MANAGER,PE PE MANAGER,PE ENGINEER 2EER�%JENGINENGINEER 2 ENGINEER�%VENGINNEER 2 2 22 ENGINEER 1 CROSS SURVEY TECH ENGINEER 1 ENGINEER 1 ENGINEER 1 6 CONNECTION 2 2 2 _ CO,"L INSP SR.ENGR TECH SR CONSTR INSP >1. R 1 EN R 1 EN H 3 2 3 CONSERVATION ENG TECH 3 ENGR TECH CONSTRUCTION NTCP SPECIALIST 3 INSPECTOR COORDINATOR 2 CONSTRUCTION ENG TECH ENG TECH ,. C.MAP COORD INSPECTOR SR SIGNAL TECH (GRNRA) (2 year) ADMINISTRATIVE ASSISTANT 1 PROP ANALYST SIGNAL TECH ,� CTR COORDINATOR TANS DEMAND SPECIALIST _ ENGINEERING TECHNICIAN MISSION STATEMENT The mission of the Public Works Department is to provide safe, cost effective and essential public works systems to serve the citizens, businesses, and environment of the City. These systems focus on _ transportation mobility including an internal motor pool; surface water quality and drainage; waste water collection and disposal; water for domestic use and fire protection and solid waste/recycling collection and ` disposal. 152 City of Kent, Washington 2003 Preliminary Budget SIGNIFICANT EXPENDITURE AND STAFFING CHANGES -2003 Proposed budget cuts from the baseline forecast include $36,581 in supplies, $61,674 for services, and $5,895 in travel, training and subsistence. In addition, salary and benefit savings total $191,350 due to the - elimination of three vacant positions: an Administrative Secretary I, Engineer I and Permit Technician 3. Additionally, revenues increase from the baseline by $34,494. Total proposed general fund savings for Public Works Engineering is $329,994. SERVICES PROVIDED BY PROGRAM Public Works Administration Provides administrative and financial control, coordination and record keeping for activities of the respective divisions within the department. This program is also responsible for the development and management of the department's comprehensive long-range plans. Statistics/Workload Measures 2000 2001 2002 Public Works Administration Actual Actual Estimate Grant Billings (in millions) 4.7 14 14 Consultant Agreements (in millions) 15 14 14 Purchase Orders Processed 1,437 1,545 1,500 Grade and Fill Permits 39 30 25 Public Works Project Development Develops, designs, and implements the Public Works Department Capital Improvement Programs including LTD's. Reviews and controls private development projects to insure compliance with comprehensive plans and construction standards of the city. Conducts development reviews for plats, rezones, conditional use permits, short plat, and building sites. Statistics/Workload Measures 2000 2001 2002 Public Works Project Development Actual Actual Estimate Project Budgets (in Millions) 185 161 186 City Construction Projects Awarded 11 14 11 City Construction Projects Awarded (in Millions) 11.8 33.6 7.4 City Construction Projects Completed 9 8 11 Water Permits Issued 195 173 170 Sewer Permits Issued 372 352 350 Developer Plans Reviewed (Incls. SFR, TZ, Commercial, Plats, Short Plats, Utility permits) 933 807 800 SEPA/Environmental Checklist reviews 65 75 50 Short Plats 20 20 15 Plats 20 22 15 Tentative & preliminary tentative plats 16 16 10 Final plats 30 40 25 The high level of construction and development continues to drive the level of activity within this program. Property acquisition and design of future construction projects also continues at a high level with R approximately 30 projects in the design phase. 153 City of Kent, Washington 2003 Preliminary Budget Transportation Management ' Develops transportation plans; reviews new developments' impacts; designs signals, parking and traffic controls for new street sections; monitors parking and traffic flows and accidents; operates the signal _ system; redesigns traffic controls for changing traffic conditions; and, coordinates grant applications and interagency coordination with local, regional, state, and federal transportation agencies. Street Maintenance Provides street maintenance regarding roadway repairs, vegetation management, sidewalk repairs, traffic signs and roadway striping while striving to maintain a high level of service. Statistics/Workload Measures 2000 2001 2002 Street Maintenance Actual Actual Estimate Total Lane Miles of Street 700 724 740 Number of Traffic Signals 90 97 99 ill Number of Streetlights 4,217 4,400 4,400 11 GOALS FOR 2003 Citywide Goals — Effective Transportation System ➢' Continue corridor projects activity. Complete construction of the final miscellaneous elements of the _ 277th Corridor project from SR516 to Auburn Way North and initiate design, right of way acquisition and permitting on the 2281h Corridor from 541h Avenue to Military Road. Secure potential grants for the 228 h Corridor project. — ➢ Continue to push the County to implement its phase of the 277th Corridor project (SR167 to WVH). ➢ Complete the update to the Comprehensive Transportation Plan. _ ➢ Continue implementation of Neighborhood Traffic Control program. ➢ Initiate design of RR Grade Separation projects on Willis Street and S. 2281h Street. ➢ Continue with the design and construction of the Pacific Highway (SR 99) HOV project from SR 516 to _ South 272"d ➢ Initiate the design of the 2601h Street and Military Road Intersection Improvements. _ ➢ Assist Sound Transit to get its Commuter Rail Station and the associated transportation infrastructure constructed and fully operational. ➢ Initiate circulator bus shuttle service between the Commuter Rail Station and the businesses in the areas. ➢ Fund the Shopper Shuttle Program. ➢ Secure grant funding for RR Grade Separation projects on Willis Street and S. 2281h Street. 154 i City of Kent, Washington 2003 Preliminary Budget ➢ Insure transportation improvements that benefit South County are included in the Regional Transportation Improvement District and that South County gets its proportional share of the improvement. ➢ Continue providing a high level of service on roads and traveled ways considering the increased traffic .and growth throughout the city. _ ➢ Construct 2"d Avenue, Temperance Street, 1st Avenue Street, and 4th Avenue and Smith Street Intersection improvements associated with the Kent Station project. ➢ Construct the 2481h Street and 98th Avenue Intersection improvements. ➢ Construct the Central Avenue and James Street Intersection improvements. -- Citywide Goals —Strong Local Economy ➢ Continue with the implementation of the Tacoma Second Supply project. Citywide Goals —Valued Government Services ➢ Construct specific drainage and habitat improvements within the Soos Creek Drainage system as reflected in the adopted Soos Creek Capital Improvement Program. ➢ Complete King County (Metro) portion of the 2771h Corridor Sewer Interceptor. ➢ Continue to replace specific undersized culverts within the Mill Creek drainage system from Earthworks Park to 76th Avenue to address the flooding issues there. Also construct facilities within Mill Creek — Canyon to address the erosion problems. ➢ Secure federal funds to construct facilities within the Garrison Creek Canyon to address the erosion problems, to construct the 256th Street Flume Stream Restoration project for salmon enhancement and to construct the Lake Meridian Outlet to Soos Creek to address dock damage and for salmon enhancement. ➢ Continue to provide an enhanced level of new sidewalks and sidewalk repair due to damage from street trees and to address safety issues. ➢ Continue the development of the HCP for the City's Clark Springs Water Supply system. CONSEQUENCES OF BUDGET CUTS The loss of personnel in the Transportation (T), Development (D), and Environmental Engineering (E) Sections will result in the following impacts to programs and services: ➢ A significant increase in review time for traffic-related plans, including channelization, signing, traffic signals, street lighting, and traffic control and detour plans. (T) ➢ Inadequate staff to keep public information traffic hot line up to date. (T) ➢ Inability to respond quickly to work zone issues. (T) 155 City of Kent, Washington 2003 Preliminary Budget ➢ Lack of staff to cover the Permit Center full time (no coverage for lunches, sick time, or vacation). (D) ➢ Reduction in customer service and permit delays. (D) ,.., ➢ Added stress and low morale due to reallocation of work to others that already have full plates. (D) ➢ Requirements of the Endangered Species Act which have to be assigned to existing staff who are already overloaded with projects. (E) ISSUES IMPACTING 2003 AND BEYOND ➢ Meeting the ramifications of the transportation/land use concurrency mandate of the Growth Management Act coupled with the impacts of various state initiatives (722, 747, etc.). ➢ Providing adequate level of street maintenance with increasing demands due to annexations, increased traffic volumes, environmental constraints, state/federal mandates, and service demands from other divisions and/or departments. ➢ Addressing the increased rail traffic stemming from the growth in rail freight, the Commuter Rail (Sound Transit) project, the high-speed passenger rail project, and their implications on traffic congestion and east/west traffic flow. ➢ Complying with Commute Trip Reduction mandates. ➢ Continual development of additional water supply to forestall water shortages and accompanying moratorium on new water service connections. ➢ Complying with the Safe Drinking Water Act standards. ➢ The salmon and bull trout listing under ESA and its implication on city water supply issues, city stream water quality issues, city development standards, and the capital improvement project delay associated with the more stringent permit review process of the regulatory agencies. ➢ Recent State Supreme Court decision on water rights and its implication on the city's water supply. ➢ Complying with NPDES (National Pollution Discharge Elimination System) requirements mandated by the Federal government. ➢ Retaining and attracting engineering personnel should either R-51 and/or the Regional Transportation Improvement District pass voter's approval. The passage will require a dramatic increase in all of Engineering's knowledge and expertise skills. ➢ Recent State Supreme Court decision relating to conditioning developments and the limitation now imposed on governments. ➢ Addressing the delay per implementing transportation projects attributed to the reluctance of both AT&T and Qwest along with PSE to proceed with undergrounding of their facilities. 156 City of Kent, Washington 2003 Preliminary Budget DEPARTMENTAL PERFORMANCE Overall Goal Prior Year Objective Status Effective Transportation Continue corridor projects activity. Yes-277t project opening this fall System. Complete construction of the 277th & Council directed ST and FF to Corridor project from Auburn Wy N to proceed with its implementation. SR 167 & secure Council direction on the 2281h Corridor from 54th Ave to Military Rd. Other Departmental Goals. Construct specific drainage and Yes & No-Constructed one Resolve habitat-flooding habitat imps within the Soos Cr project but still waiting on federal issue in the Soos Cr Basin. Drainage system as reflected in the & state permits on others. adopted Soos Cr Capital Imp P m. Other Departmental Goals. Continue to replace specific Deferred-Due to workload Resolve flooding problems undersized culverts within the Mill Cr constraints, however did award on valley floor. drainage srtem from Earthworks construction contract to raise Park to 76t Ave to address the 1041h Ave, vicinity of 267th St to flooding issues there. Also construct relieve road flooding issue. facilities within Mill Cr Canyon to address the erosion problems. Other Departmental Goals. Secure federal funds to construct No-Still working on the issue. Resolve flooding & habitat facilities within the Garrison Cr issues in lower reach of Canyon to address the erosion Garrison Cr. problems. Effective Transportation Complete the construction of the Yes-Project completed. System. Washington Ave HOV imps from SR516 (Willis St) to James St & Meeker St Imps from Washington Ave to 64th Ave. Strong Local Economy. Restart the development of the Deferred-Increasing City share of Provide adequate water Environmental Impact Study on the Tacoma Second Supply project supply to meet growth City's drinking water Impoundment instead. needs of the city. project located west of 124th Ave between 288th St and 304th St. Effective Transportation Complete the update to the No-Experiencing personnel System. Comprehensive Transportation Plan. shortage in Transportation section which is lead on accomplishing this. Effective Transportation Secure Council decision on the lifting Yes System. of the sunset provision associated with that portion of the utility tax dedicated towards street imp funding. Effective Transportation Continue implementation of Yes-On Going. System. Neighborhood Traffic Ctrl program. Other Departmental Goals. Complete the update to the Yes-Plan has been submitted to Meet State mandates. Comprehensive Water Plan. State for approval. 157 City of Kent, WashiriyLUI i 2003 Preliminary Budget Overall Goal Prior Year Ob'ective Status Strong Local Economy. Complete the construction of the Yes-Presently available for upper reach of the pipeline service. associated with Tacoma's Second Supply project along with the intertie to Kent Sp. Effective Transportation Continue to provide an enhanced Yes-On going services. _ System. level of new sidewalks and sidewalk repair due to damage from street trees and to address safety issues. Effective Transportation Continue providing a high level of Yes-On going services. System. service on roads and traveled ways considering the increased traffic and rowth throu hout the city. Effective Transportation Construct the 132" Ave & 248` St Yes-Under construction & should System. Imps adjacent to City Park. be com lete by end of year 2002. Effective Transportation & Construct 2na Ave, Temperance & 1s` Yes-Contract has been awarded. Vibrant Downtown. Ave Street Imps associated with the Kent Station project. Strong Local Economy. Continue to develop interim water Yes-On Going. - supply to supplement city water supply capabilities until Tacoma's Green River Second Supply project is on line. Effective Transportation Construct the 248 th St & 981 Ave No-Deferred to 2003 due to System. Intersection Imps. financial constraints. Effective Transportation Construct the 132" Ave & 272" (SR Yes-Under construction & should System. 516) Intersection Imps. be completed by year 2002. Effective Transportation Construct the Central Ave & James No-Deferred to year 2003 due to System & Vibrant Dwntwn. St Intersection Imps. workload constraints. Effective Transportation Continue with the design of the Yes-Design continuing but also System. Pacific Hwy (SR 99) HOV project awarded a construction contract from SR 516 to S 272"d. for storm drainage work on southern phase of project. Effective Transportation Initiate the design of the 2601 St & No-On hold due to work & System. Military Rd Intersection Imps. financial constraints. Effective Transportation Complete the design of raising that Yes-Under construction with System. portion of West Valley Hwy, south of completion anticipated by end of the Green River, which perpetually year 2002. rises above flood stage. Effective Transportation Completed roadway striping 4" paint 579,560 lineal feet S stem. lines. Effective Transportation Processed new sign installations and 1,150 orders System. repairs. Effective Transportation Replaced missing or damaged traffic 14,000 -System. buttons. Effective Transportation Resurfaced and/or rehabilitated 174,475 sq. yds. System. roadways. _ Other Departmental Goals. Vegetation crew maintaining holding 150 holding ponds & 37 wetlands ponds and wetlands. 158 Y` City of Kent, Washington 2003 Preliminary Budget L PUBLIC WORKS DEPARTMENT SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Budget YTD-August Budget Change$ Change% REVENUE Licenses&Permits 41,667 16,307 15,850 57,007 40,700 249.6 Intergovernmental Revenue 13,135 Services&Charges 575,390 1,097,215 485,687 783,084 (314,131) (28.6) Miscellaneous Revenues 60 198 Transfers&Other Non Revenues 46,036 100,000 18,150 100,000 100.0 Total Revenues 676,288 1,213,522 519,885 840,091 (373,431) (30.8) EXPENDITURES BY PROGRAM Public Works Admin 1,214,373 1,278,509 839,577 1,261,122 (17,387) (1.4) Design Engineering 714,408 755,628 528,057 862,927 107,299 14.2 Developmental Engr 26,839 37,930 11,091 41.3 Construction Engr 1,205,357 1,279,662 832,472 1,278,231 (1,431) (0.1) Survey 387,348 385,577 244,158 404,180 18,603 4.8 Property Management 220,177 242,986 110,732 179,392 (63,594) (26.2) Transportation Engr 1,647,011 1,763,303 1,028,721 1,584,223 (179,080) (10.2) Street Maintenance 2,376,794 2,314,334 1,551,545 2,207,433 106,901 4.6 Subtotal Expenditures 7,765,469 8,046,838 5,135,262 7,815,438 (231,400) (2.9) Public Works Reimb (1,660,199) (1,804,835) (1,094,893) (1,900,489) (95,654) 5.3 Design Engr Reimbursement (470,186) (490,798) (345,180) (516,810) (26,012) 5.3 Const. Engr Reimbursement (329,912) (265,902) (171,961) (279,995) (14,093) 5.3 'roperty Mgmt Reimbursement (337,631) (464,532) (173,212) (489,152) (24,620) 5.3 - ,onstruction Engr. Reimbursement (2,291) (15,593) (11,060) (16,419) (826) 5.3 !Street Maint-Reimb. 74,638 67,004 67,004 Net Expenditures 4,890,612 4,938,174 3,338,957 4,545,569 (392,605) (8.0) EXPENDITURES BY OBJECT _ Salaries 3,592,177 3,798,452 2,548,670 1,159,798 (91,630 (2.4) Benefits 986,692 1,029,168 657,041 1,159,798 130,630 12.7 Supplies 301,047 357,122 145,741 322,854 (34,268) (9.6) Services&Charges 2,893,533 2,853,096 1,866,655 2,626,286 (226,810) (7.9) Capital Outlay 9,000 8,378 9,000 100.0 Subtotal Expenditures 7,773,449 8,046,838 5,226,484 7,815,438 (231,400) (2.9) Cost Allocation (2,882,837) (3,108,664) (1,887,527) (3,269,869) (161,205) 5.2 Net Expenditures 4,890,612 4,938,174 3.338.957 4,545,569 (392,605) (8.0) 159 City of Kent, Washington 2003 Preliminary Budget PUBLIC WORKS DEPARTMENT LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) 2001 2002 2003 2003 In Equivalents Ad'usted Budget Ad'usted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT GENERALFUND Administration Director of Public Works 1.00 1.00 1.00 City Engineer 1.00 1.00 1.00 Accounting Manager 1.00 1.00 1.00 Financial Analyst 1.00 1.00 1.00 Accounting Technician 1.00 1.00 1.00 Administrative Assistant III 1.00 1.00 1.00 Contract Specialist 1.00 1.00 1.00 _ Admin Secretary 1 1.00 1.00 -1.00 Office Technician II 1.00 1.00 1.00 Design Design Engineering Manager 1.00 1.00 1.00 Engineer 11 1.00 1.00 1.00 Engineer 1 3.00 3.00 3.00 Senior Engineering Technician 1.00 1.00 1.00 Engineering Technician 1 2.00 2•00 2'00 Computer Mapping Coordinator 1.00 1.00 1.00 Project Analyst-LID/Rt-of-Way 1.00 1.00 Construction Construction Engineering Mgr 1.00 1.00 1.00 Engineer 11 2.00 2.00 2.00 Senior Construction Inspector 1.00 3.00 3.00 Construction Inspector 3•00 1.00 1.00 Land Survey Land Survey Supervisor 1.00 1.00 1.00 Survey Chief 2.00 2.00 2.00 _ Survey Technician 2.00 2.00 2.00 Development Development Engineering Mgr 1.00 1.00 1.00 Engineer II 2.00 2.00 2.00 Engineer 1 1.00 1.00 1.00 Engineer Tech III 2.00 2.00 -1.00 1.00 Engineer Tech 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 Property Management Property Manager 1.00 1.00 1.00 Property Analyst 1.00 Property Management Tech 1.00 1.00 1.00 Right of Way Assistant 1.00 _ Transportation Transportation Engr Supervisor 1.00 1.00 1.00 Engineer II 1.00 1.00 1.00 Engineer 1 3.00 3.00 -1.00 2.00 Senior Signal Technician 1.00 1.00 1.00 _ Traffic Signal Technician 1.00 1.00 1.00 Neigh Traffic Control Specialist 1.00 1.00 1.00 Street Street Maintenance Super 1.00 1.00 1.00 Field Supervisor 3.00 3.00 3.00 Maintenance Worker II 4.00 4.00 4.00 Maintenance Worker III 4.00 4.00 4•00 Maintenance Worker IV 3.00 3.00 3•00 TOTAL GENERAL FUND 65.00 64.00 -3.00 61.00 160 City of Kent, Washington 2003 Preliminary Budget PUBLIC WORKS DEPARTMENT LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) 2001 2002 2003 2003 In Equivalents Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT ENVIRONMENTAL FUND Conservation Specialist 0.50 0.50 0.50 PROJECTS Transportation Demand Spec. 1.00 1.00 1.00 Commute Trip Reduction 1.00 1.00 1.00 Construction Inspector 1.00 1.00 1.00 Financial Analyst 1.00 1.00 -1.00 STREET UTILITY FUND Engineer II 1.00 1.00 1.00 Engineer 1 3.00 3.00 3.00 Senior Engineering Tech 1.00 1.00 1.00 Engineering Technician 1.00 2.00 2.00 Project Specialist 1.00 Accting Service Asst 111 1.00 1.00 1.00 Administrative Secretary 1 1.00 1.00 1.00 TOTAL-STREET UTILITY 9.00 9.00 9.00 ENTERPRISE FUNDS Water 27.50 27.50 27.50 Sewer 9.50 9.50 9.50 Storm 24.50 24.50 -1.00 23.50 Utility Operations 10.00 10.00 10.00 Warehouse 3.00 3.00 3.00 TOTAL ENTERPRISE FUNDS 74.50 74.50 -1.00 73.50 FLEET SERVICES Fleet Manager 1.00 1.00 1.00 Mechanic Supervisor 1.00 1.00 1.00 Mechanic II 4.00 4.00 4.00 Maintenance Worker II 1.00 1.00 1.00 Radio Technician 1.00 1.00 1.00 TOTAL-FLEET SERVICES 8.00 8.00 8.00 - TOTAL-ALL FUNDS 161.00 160.00 -5.00 155.00 FULL TIME EQUIVALENTS 161.0011160.0011 -5.00 155.00 COMMENTS 2000-1-695 Cut Grant Coordinator,Moved seven positions from Construction to Permit Process and added 2 year Const Inspector 2001-Add Permit Technician in the Permit Process division and a Right of Way Assistant in the Property Mgmt division. 2002-Eliminated a vacant Property Analyst position 2003-Eliminated vacant positions consisting of a Project Financial Analyst,an Admn Sec 1,an Engineer 1 in Transportation,an Engineer 1 in Environmental and an Engineering Technician 3 in Development. 161 s City of Kent, Washington 2003 Preliminary Budget Parks, Recreation Community Services DIRECTOR ADMIN ASST 3 PROJECT ACCT PROD ASST (.751 PAfKS 1MM GCEF MAIM FACILITY PIfIGd RECREATION -S DEVElOPMT HIAIAN SVCS SL1PT F FACILITIES SUPT SIFT SURT MANAGER FWANDNL ACCTSERVICES OFFICE TECN3 PARKS FACILITY/ AIAM WKR ACCQNT TECH ANALYST AW 21.75) FACIITIES SPEC (]5) ; 5 RELD p CE TECN3 RLDf.GR MTC FIELD —LIMES SVS S ERVI I61 '� FIELD SUPERVISOR SUPERVLSOR SIRERVI50R SPVR P PROGRAM SPEC F IT �Y2W,L ST1 _ ST 3 Smn S.ry HVAC MNNT WKR3 TWIRL LE PROD ASST Ip KI PLA1l/ER MAM YIKR� ASST Rio MECWlAN9 TECIN _ ] 2 B.b I ACYW ASST I ] 5 p gISTGOWI T OEPT SYS RESOURCE a MAM VR(R3 L=/ MAMfi WKRJ AWNT WKR2 `// SIDNRT SPEC EFER I MAIM WKR2 I p I MAWT WKR2 CUSIT��MN ADIMN ASSTt VAN DRIVER I51 HOME REPNR t0 2 ] ] 2 COOROWATM MAM YIIfR 2 WLF SWP CUSTCOWI INCLUSIRI CORD• 115) ASST 1.T51 151 AD11N SEC I ��C C. HOME REPNR � St-A Tree+ WNTE MISSION STATEMENT Our mission is to enhance the quality of life in Kent. The City of Kent Parks, Recreation and Community Services Department is committed to provide parks and facilities which are safe and attractive and offer recreation, and cultural programs which are enjoyable and meaningful to the _ citizens of Kent. We believe in being ethical, positive and responsive to the needs and interests of the public. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES IN 2003 Proposed budget cuts from the baseline forecast include $27,240 in supplies, $115,199 for services, and $9,006 in travel, training and subsistence. In addition, salary and benefit savings total $135,656 due to the elimination of vacant positions: one part-time (0.75) Parks Program Assistant, one part-time (0.75) Maintenance Worker 2 and one part-time (0.75) Facility/Program Manager. Increases in fees to the Recreation, Cultural, Specialized Recreation, Youth & Teen and Senior Center Divisions also contribute an additional $94,400 to the proposed budget cuts. Total proposed general fund savings for Parks is $381,501. The Parks Department requested and will receive an additional $80,630 for the start up and maintenance of the new East Hill Youth Sports Complex, offset in part by $37,000 in expected — facility rental fees. — 162 _ City of Kent, Washington 2003 Preliminary Budget SERVICES PROVIDED BY PROGRAM Parks Planning and Development Parks Planning & Development: Provides park master planning and new park development, including land acquisition, engineering/design and project management of capital projects. Implements Life Cycle project improvements. This division generates the resources to acquire, develop and maintain an adequate park and recreation system, through grants, donations, and Adopt-A-Park and volunteer programs. Manages the Planned Giving Program for the entire Parks Department and provides public information through electronic and printed materials. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Parks Planning & Development Actual Actual Estimate Estimated Total Acres 1,342.9 1,346.3 1,347.7 Grants/Bonds Proj. Submitted 13 8 12 Value Grants/Bonds Proj. Submitted (millions) $1.3 $2.4 $2.2 Value Grants Proj. Received (millions) 0.38 .065 .059 Active Capital Projects for Year (millions) $5.5 $6.2 $5.9 Volunteer Projects Managed 9 12 15 Recreation Professional programming for youth and adult athletics, recreation, cultural arts, fitness, leisure and community education classes. The Recreation Division provides central registration, information and data entry support for entire department. Services also include managing and scheduling the Kent Commons, Sport Fields, Passive Parks and Kent Memorial Park Building as rental space for private, — public and social/health agency gatherings. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Recreation ACTUAL ACTUAL ESTIMATE Total Recreation Program Offerings 147 155 155 Number of Recreation participants 31,100 32,792 33,000 Data Entry Registrations 30,095 32,716 33,500 Cultural & Comm Ed Classes/Programs 1,134 1,135 1,176 Cultural & Comm Ed Class Participants 15,627 16,000 17,000 Passive Park Rental Participant 15,308 27,324 16,000 Senior Activity Center Provides recreational, educational, social, nutritional and health related programs and services to the senior population, ages 50+ in the Kent area to enhance their dignity, support their independence and encourage involvement in the community. 163 City of Kent, Washington 2003 Preliminary Budget 7, STATISTICS/WORKLOAD MEASURES 2000 2001 2002 { Senior Activity Center Actual Actual Estimate Number of Registered Participants/Contacts 3,203 5,079 6,000 a Number of Visits (duplicated) 134,166 134,760 136,000 Number of Classes/Workshops 173 280 280 Number of Trips 150 147 150 Number of Meals Served 23,545 21,223 21,500 Parks Maintenance Preserve the high quality of parks and recreation areas and facilities through daily preventative maintenance, repairs and minor construction. Support the needs of all park divisions as required for _ special events. Provide excellently prepared recreations fields and service for all tournaments, youth programs, and league play. Maintain city street trees and beautify their surrounding areas. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Park Maintenance Actual Actual Estimate Number of Softball/Baseball Games Supported 3,992 4,233 3,781 Number of acres maintained 1,338 1,347.4 1,348 Number of Street Trees 4,000 4,300 4,721 ,11 Cultural Programs Includes the City of Kent Arts Commission programs; City Art Program $2 per capita for public art, including the City's portable art collection, permanent installations, youth projects such as Reclamation Art Projects and two gallery spaces. Performing arts programs, including Kent Summer Concert Series, Spotlight Series of performing arts events and Spring Into Art performances for kids. Missoula Children's Theatre and other community arts residency programs and camps. Kent Student Art Exhibit in partnership with Kent School District and downtown businesses. Funding support for community arts organizations. City-wide special events and publications: Canterbury Faire, Kent's Fourth of July Splash, Kids' Arts Day festival, Christmas Rush Fun Run, Holiday Bazaar, Halloween Party, and production of quarterly Kent Parks Program Guide (distribution 50,000+) and Kent Arts Newsletter (distribution 6,000+). STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Cultural Programs Actual Actual Estimate Fourth of July Splash Spectators 18,000 20,000 20,000 Canterbury Faire Spectators 30,000 25,000 25,000 Arts Commission/Perf. Arts/Community 23,666 24,460 24,500 Public Art Projects Completed 5 3 4 Number of Artists Involved 700 700 700 Christmas Rush Race Participants 908 1,003 1,000 Holiday Bazaar Participants/Vendors 3,000/112 3,000/108 3,000/112 164 — City of Kent, Washington 2003 Preliminary Budget Specialized Recreation/Youth and Teen Services i STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Specialized Recreation Actual Actual Estimate Specialized Recreation users 1360 1748 2000 Number of Classes 111 127 135 Youth and Teen Services Camps 1312 1103 1214 Youth Programs 17,749 14,089 15,000 Teen Programs 13,327 14,222 14,800 Human Services The Housing and Human Services Division assures human service resources are delivered effectively and efficiently to Kent residents by developing and implementing policies that guide the funding of human service programs; providing housing assistance; and participating in regional and local issues affecting Kent residents. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Human Services Actual Estimate Estimate General Fund human services programs funded 33 33 30 Kent residents served 10,236 12,500 15,000 Resource and Referral Services 2,600 3,500 — GOALS FOR 2003 Parks Planning and Development ➢ Secure funding for Clark Lake Park acquisition to pay off loan balance. ➢ Construct Canterbury Park. ➢ Complete engineering and secure permits for East Hill "X" Park, Service Club Park, and Gateway Trailhead. ➢ Master plan 132"d Street Park and 272"d Street Park. ➢ Apply for grant funding for Town Square Park. ➢ Identify two projects for major gift opportunities through the Planned Giving Program and identify and cultivate two to three individuals for planned gifts. ➢ Work with Public Works, Engineering, and Traffic on Regional Trail Plan/System and connectivity to parks. ➢ Install new play equipment at Commons Playfield and implement life cycle improvements. ➢ Construct new basketball court at West Fenwick Park. ➢ Continue life cycle improvement projects in parks. Recreation ➢ Offer new and current programs and to be responsive to public input regarding class/program ideas. ➢ Improve customer service issues and awareness through training and public feedback. ➢ Improve participation numbers by introducing new programs, enhancing current programs and improving on marketing and promotional methods. F ➢ Provide educational and training opportunities for staff members. 165 City of Kent, Washington 2003 Preliminary Budget ➢ Maintain top quality recreational programs, community education classes and facility rentals through a comprehensive evaluation and public feedback process. Improvement through input on program changes, additions, requests, ideas and concerns. ➢ Provide the public with a simple "one stop" process and "easy to understand" rental application for renting City parks, facilities or sport fields. ➢ Integrate the use of CLASS/Facility Booking to all sports fields and facilities. ➢ Maintain evaluation process of programs and classes to ensure participants a voice. ` Senior Activity Center ➢ Explore more innovative ways to attract younger seniors to the program through the new Boomer Connection concept. ➢ Continue to explore new options at the Mill Creek Cafe meal program, including deli days featuring deli style sandwiches, soup, salad, beverage and dessert. ➢ Encourage the use by participants of our mental health counselors to help seniors explore all avenues of healthy aging. Parks Maintenance ➢ To adequately maintain East Hill Youth Sports Complex. ➢ Maintain parks with reduced budget. ➢ Improve parking lot at West Fenwick. ➢ Stripe all West Hill and Downtown parking lots. ➢ Install additional infield mix at Commons Playfield. ➢ Enhance turf program at Kent Memorial Park #2 & 3. _ ➢ Adopt plan for roof maintenance on all restrooms. ➢ Replace fence fabric at Russell Road fields #1-5. Cultural Programs ➢ Implement artwork improvements to the train corridor through Kent as part of the 2003 City Art Plan. ➢ Build on the success of the Cultural Programs Division's Spotlight Series of performing arts events. _ Encourage patrons to purchase packages of tickets, thereby increasing attendance and revenue, by implementing subscription options that include discount incentives. Ensure a balance of genres, incorporate ethnic diversity and expand the series to include 2-4 programs for children/family _ audiences. Strive for high quality, with efforts to book national/international caliber touring artists. ➢ Implement the 2003 art plan, including artwork improvements to the train corridor through Kent and an artwork at the Kent Ice Center. Continue documenting and maintaining the City's art collection and develop educational and promotional materials. ➢ Hold a planning retreat for the Kent Arts Commission to focus vision, and set direction for the coming years. Consider input gained through the 2002 Kent Arts Summit process. ➢ Continue to work with local arts organizations, artists and interested citizens to strengthen the arts in Kent by implementing ideas developed through the 2002 Kent Arts Summit process. ➢ Build strong community support for major summer festivals, Canterbury Faire and Fourth of July Splash, with a focus on participation from business and community organization leaders. ➢ Increase visibility and reputation of Fourth of July Splash by including a "larger-name" headline entertainer. Specialized Recreation ➢ Expand the inclusive programming efforts and outcomes throughout the department. Inclusion and/or mainstreaming means everyone in the city of Kent community have the opportunity to equally participate in benefit from and enjoy the parks and recreational services offered through this department. 166 City of Kent, Washington 2003 Preliminary Budget ➢ Expand upon collaborations with local community groups and service agencies to further develop support for Specialized Recreation programs in the form of staffing, revenue, marketing and public relations, etc. Some of these agencies include: Highline Community College, Children's Therapy Center, VSA arts of Washington, Kent School District, and King County Division of Developmental Disabilities. _ ➢ Focus on the outreach and welcoming of"non-traditional" communities, including but not limited to new immigrant populations, under-served disabled groups and user groups who currently do not access the Parks Department services and facilities. Youth and Teen Services ➢ Expand and enhance opportunities for youth to experience a variety of outdoor activities and generate adequate revenue to meet budget requirements. ➢ Continue to work in the developmental assets when planning programs. This asset-building approach demonstrates that supportive relationships with peers, parents and other adults tend to empower youth to not engage in high-risk behaviors. ➢ Further enhance the late night programs at 3 local junior high schools. Offer more opportunities for teens to get involved in various activities from arts, peer tutoring, mentoring and homework assistance. Continue to build partnerships with the Kent School District Human Services ➢ Implement the VAWO Safe Havens grant. — ➢ Implement the CDBG One Year Action Plan. ➢ Implement the five year Consolidated Housing and Community Development Plan. ➢ Identify and apply for funding from outside funders including foundations and the state and federal .� governments in collaboration with other jurisdictions and community-based organizations. ➢ Continue participation in the Community In Schools program to bring together and coordinate community resources in the schools. _ ➢ Increase outreach to communities of color and ethnic minorities to improve access to human services. ➢ Continue participation in a capital campaign to secure funds for a One Stop Human Service Center. ➢ Participate in the evaluation and update of the South King County Human Services Business Plan. ➢ Continue translation of brochures, applications and other materials. CONSEQUENCES OF BUDGET CUTS ➢ Fee Increases: Recreation participant fees will be increased. On average these fees are $2.00 for league or class fees. Trips will increase 10%. We are trying to keep these fee increases low so we do not lose participants, but this could happen. ➢ Kaleidoscope Festival: This event will be cancelled. However, half of the funds spent on this event will be directed to the Canterbury Faire to enhance its "international theme." ➢ Specialized Recreation: There will be less special event programs in our developmental disabled activities. ➢ Park Maintenance: This area is impacted by land acquired and new parks built in the last few years with inadequate staff additions. The proposed additional cuts will mean parking lots being swept quarterly instead of monthly, tennis courts professionally cleaned every other year, deferring minor repairs to fencing and other park amenities, deferring ball field light re-lamping and cleaning. Park grounds will be irrigated and fertilized less, which means turf damage over time. Parks may not be mowed weekly, which will affect aesthetics and may impact use. Citizen complaints may not be addressed in as timely a manner as we strive to do. 167 City of Kent, Washington 2003 Preliminary Budget ➢ Human Services: We are fortunate in this area with the city now being an Entitlement city, we are ` able to transfer some administrative costs that the city has funded in the past to the Community Development Block Grant Program. - ➢ Staff Cuts: The positions anticipated to be cut would also have an impact. The Parks Program Assistant is the position that staffs the Kent Commons evenings and Saturdays. We are currently using part-time staff because the building has to be open. The disadvantage of part-time staff is the increased turnover that affects customer service. The other recreation person provides programming for developmental disabled. These programs are being reduced as noted earlier. The - park maintenance position cut reflects some of the reductions noted above. ➢ Golf Course: The two positions cut at the golf course are reflective of reduced sales of merchandise. Part-time, seasonal staff, as well as salaried staff from throughout the golf operation, will be used to staff the merchandise area in the off-season. ISSUES IMPACTING 2003 AND BEYOND Parks Planning and Development - ➢ Repayment of loan for Clark Lake land acquisition ➢ Closure of King County parks will lead to increased demand for City of Kent parks ➢ Develop an East Hill "X" Park _ ➢ Look for outside funding and set strategy and implement Planned Giving Program ➢ Continue Life Cycle Program funding and implementation ➢ Park linkages to neighborhoods, other parks, and schools, etc. ➢ Pursue funding for Town Square Park ➢ Potential annexation areas—northeast Kent Park acquisition—demand for new parks to maintain LOS set aside money to buy land now. ➢ Combat vandalism ➢ Partnership to acquire and develop an Off-Leash Park ➢ Regional aquatic feasibility study ➢ Community Center feasibility study--use and opportunities - Recreation ➢ Trends in the Parks and Recreation field that affect participation levels and customer satisfaction. _ ➢ Competition for facilities and fields from the City of Kent Parks, Recreation & Community Services and other community-based organizations/service groups. ➢ Maintaining current joint use agreement for facilities with the Kent School District. - Senior Activity Center ➢ The yearly increase in Baby Boomers into the recreation and leisure market changing the focus of programs offered. Interest will be on high-energy activities, ecological and "boutique" style trips, and mental and physical health. Parks Maintenance ➢ Recent budget reductions. Addition of East Hill Youth Sports Complex, Soccer Stadium, East Hill Skate Park. ➢ Insufficient staffing levels. ➢ Shortage of on-line vehicles. ➢ Outdated shop area and shortage of storage. Cultural Programs Lack of available, affordable and technically well-equipped performance space. _ 168 - City of Kent, Washington 2003 Preliminary Budget ➢ Reliance on school facilities to house our growing performing arts program. Availability and technical capability of school facilities are issues that limit our program. ➢ Providing necessary maintenance and repairs on the City's existing and growing art collection. _ Increased vandalism exacerbates this issue. ➢ Declining marketing and sponsorship support from businesses and companies, as well as -- increased competition from regional non-profits for that support. ➢ Limited opportunities for generating revenue at Kent's Fourth of July Splash. ➢ Limited storage space for program materials. ➢ Focusing the Kent Arts Commission's and Cultural Programs Division's visions and goals for the coming years. ➢ Gaining meaningful input from the growing and diversifying Kent population in order to effectively plan and marketing plan for Cultural Division programs. ➢ Finding ways to advertise programs to the increasingly diverse and expansive Kent community without a large advertising budget. ➢ Determining how to collaborate with the Kent Civic and Performing Arts Center board to ensure that they are not duplicating Kent Arts Commission programs and vice versa. Specialized Recreation ➢ The services and programs offered within the Specialized Recreation department are extremely well attended. Waiting lists are routinely taken. There is a need to make inclusive all of the departments programs, services and facilities in a meaningful way so people with disabilities can — fully participate. ➢ In general, participants in Specialized Recreation programs have extremely limited resources. There is a need to find creative ways to subsidize programs through collaborations with outsides agencies, etc. in an effort to keep the quality of programs high yet not make them out of reach for the individuals they were created for. Youth and Teen Services ➢ The availability of appropriate facility space (designed for recreational usage) and available on an on-going basis to offer classes and activities for youth & teens within the community. ➢ Opportunities and challenges posed by a diverse and multi-cultural community and increased demand for services due to population growth. Human Services ➢ Human Services cuts from King County and the State will result in a loss of programs to Kent residents. These cuts will place an additional burden on City funded programs providing assistance to residents. Human Service staff will continue to work with community programs to develop strategies and identify other funding sources to meet the community needs. ➢ The growing senior population living on fixed incomes will need additional resources due to rising utility and prescription drug prices. ➢ The need for culturally appropriate services for the City's increasingly diverse residents has hidden costs that must be addressed. _ DEPARTMENTAL PERFORMANCE Parks Planning and Development ➢ Secured additional funds for Clark Lake Park loan repayment. ➢ Completed the East Hill Youth Sports Complex ➢ Secured permits and bid Canterbury Park for construction in Spring 2003 ➢ Master planned the East Hill "X" Park ➢ Established a Planned Giving Program 169 City of Kent, Washington 2003 Preliminary Budget ➢ Completed eleven life cycle improvement projects. ➢ Grants received total $459,097, including a Conservation Futures $400,000 grant to repay the Clark Lake loan. ➢ Master planned the Town Square Park utilizing feedback from three open houses ➢ Upgraded the electrical system at Burlington Green Park ➢ Fabricated and installed banners at the Gateway intersections ➢ Limbed up trees and removed invasive shrubs for increased visibility at Chestnut Ridge Neighborhood Park. ➢ Installed fibar and pea gravel under play equipment for increased user safety. ➢ Installed new netting poles at Riverbend Driving Range. ➢ Worked with a residential developer to link two neighborhoods with pedestrian trails to a future - neighborhood. ➢ Purchased an easement to maintain a pedestrian bicycle trail corridor between a west hill neighborhood and Lake Fenwick Park. ➢ Utilized a local architect in the design of the restroom building at the East Hill Youth Sports Complex. ➢ Utilized a local printing company to print and distribute bid documents and plans for the East Hill _ Youth Sports Complex. ➢ Non-City funding raised through grants and volunteers. 2002 Performance Measurement Report (through June 30, 2002) City of Kent 2002 Population: 84,275 Parks Planning & Development 2002 2002 Target met Actual Target Or exceeded _ Effectiveness: 1. Percent of successful grant applicants (Note: % seven applicationspending) _ 2. Percent of projects completed within budget 83% 75% X 3. Percent of outside revenue sources vs. City 10% funds expended on completed projects. -Efficiency: 1. Amount of non-City funding raised through $9,295.00 $150,000. grants and donations, and value of volunteer 00 efforts 2. Volunteer value received for each $1 of Adopt-A- $1.75 Park staffing costs. Workload: 1. Acres of neighborhood park land per 1,000 1.21 1.46 - residents _ acres 2. Acres of community park land and open space 15.49 16.84 -per 1,000 residents _ acres - 3. Number of parks planning projects 13 4. Number of successful grant applications 0 5. Number of grant applications submitted 12 6. Annual volunteer hours (6/20/02) 1,129 hours 170 City of Kent, Washington 2003 Preliminary Budget Recreation ➢ There were 1,176 program sections offered in Cultural and Community Education classes. ➢ Sponsorship money donated by area businesses and time donated by volunteers help provide quality youth programming. Ongoing support and involvement from the community continues to help reduce the cost of programming in youth sports. Over$40,000 was donated to Youth Sports Sponsorship and volunteers logged in 29,742 hours. ➢ Local Senior/Junior High School Students (300) were employed as Sports Officials throughout the year. ➢ The Kent Commons had 14 trade shows with attendance over 1,500 people for each event. ➢ Russell Road Softball Complex continues to bring thousands of people to the downtown area each year. During they season from May through September, the complex is used every day. ➢ Over 30,000 individual registrations were entered into the Kent Parks, Recreation and Community _ Services registration system. ➢ Two dance recitals were held during the year, coordinating talent from 109 Youth Dance Classes and 862 dancers. _ ➢ Introduced internet class registration (WebReg) and touch tone phone registration (TeleReg). _ Recreation (Kent Commons) 1999 2000 2001 2002 Target Actual Actual Actual Target Met Effectiveness 1 Percent of citizens that participate in 76.7% - 79% - 56.2% - + leisure and recreational activities within stay in stay in use Kent the City of Kent - (question asked Kent for Kent for Parks or differently in 2001 when we specifically recreation recreation Rec -" asked about Kent Park and Program use) pr ms 2 Percent of citizens who rate the quality of n/a n/a 92.3% >90% X recreational activities offered as good to or + excellent 3 Percent of citizens who rate the range of n/a n/a 89.7% + activities offered in Kent Recreational programs as good to excellent 4 lPercent of general recreation program n/a 96% 95.2% >90% X �participants rating the content and quality or + of programs as good to excellent Senior Activity Center ➢ In conjunction with the Human Services division and with a grant from the Human Services Commission, began a series of mental health workshops with an MSW from Valley Cities Mental Health. Topics include grieving, memories, health, and depression. Individual counseling sessions are also available. ➢ The Senior Activity Center sponsored the 6`h Annual Boomer Blast, a sold out evening designed for Baby Boomers and their parents. Entertainment was provided by "The Main Attraction", "The Edsels," and Karen Motherway as Marilyn Monroe. Developed and designed the "Kent Boomer Connection", a pull out to the Center's bi-monthly _ bulletin highlighting high energy activities and programs for the younger senior ➢ In partnership with the Kent Valley Ice Centre, began a highly successful once a week senior ice skating program with approximately 12 seniors attending each session. 171 City of Kent, Washington 2003 Preliminary Budget Senior Activity Center 1999 2000 2001 2002 Target Actual Actual Actual Tar et Met Effectiveness - 1 Percent of capacity senior programs - 90.5% 77% 95%,70% + _ Senior trips/classes/meals (split out in & 75% 2001 2 Percent of participants rating the quality n/a 93% 98.7% + X of classes/workshops as good to excellent 3 Percent of participants rating the quality n/a 93% 93% + X of senior center programs (all) as good _ to excellent Workload/Statistics 1 Number of participants in Senior 2,015 3,203 4,500 4,000 Pro rams/worksho s Parks Maintenance ➢ Hosted U-19 Regional Tournament at Russell Road. ➢ Received National Softball Association Outstanding Park Award — Russell Road. _ ➢ Refurbished Russell Road restrooms. ➢ Supported Dragon Boat races for Cornucopia. ➢ Added maintenance of 2 new parks — Chestnut Ridge and Morrill Meadows. _ ➢ Installed new play equipment at Kiwanis Tot Lot#2 and Turnkey Park. ➢ Striped parking lots at Russell Road, Van Doren's and Kent Memorial Parks. ➢ Installed new benches at Van Doren's Park. ➢ Added infield mix to fields at Russell Road Park. ➢ Installed new barbecues at Kent Memorial, Briscoe, Van Doren's and Titus Parks. ➢ Repaired curbs at Glenn Nelson and West Fenwick Parks. ➢ Painted hand rail on dock at Lake Meridian Park. _ ➢ Built second well at Clark Lake Park. ➢ Replaced damaged asphalt at Meeker Bridge and Commons. ➢ Reroofed shelter at Kent Memorial Park. ➢ Removed milfoil from Old Fishing Hole and Lake Meridian. ➢ Finished concrete mow strip and Russell Road Field #2. ➢ Replaced cleaning van, 2 tractors and 1 pickup. ➢ Concluded art project at Kent Commons. Parks Maintenance 1999 2000 2001 2002 Target Actual Actual Actual Target Met Effectiveness 1 Percent of citizens who rate the overall n/a n/a 91.4% + or > X appearance of Kent Parks as good to 90% excellent 2 Percent of citizens who rate the safety of n/a n/a 85.6% + Kent parks and recreation facilities as good Ito excellent 3 Percent of limited-life park inventory that is 100% 100% 100% 100% X _ replaced as scheduled (picnic tables, sanicans, barbeques, etc.) _ 172 City of Kent, Washington 2003 Preliminary Budget Work/oa&Statistics 1 Number of acres of parks and common 1,136 1 1,338 1,346--f- n/a round maintained Cultural Programs The Cultural Programs Division enjoyed numerous successes in our performing arts programs, public art programs and special events over the last year. Collaborations with organizations and community - groups to realize major public art projects stand out as one of the most significant artistic achievements. The Commission dedicated "Millennium Art Plaza" by Laura Haddad in 2001 after over a year of work by the community. Commissioned for the exterior entry of Kent Commons, community involvement began when Haddad was chosen through a public review of finalists and "people's choice" ballot, in addition to a typical peer jury. Participation continued with a Time Capsule Committee documenting Kent at the beginning of the new millennium. A 1 st grade class at East Hill Elementary created a smaller time capsule to open at their high school graduation. Other notable collaborations include the _ Commission's partnership with Regional Transit Authority (RTA) and King County Public Art Program. For over two years, we have worked with RTA to incorporate public art in Kent's SoundTransit station. Construction is nearly complete, resulting in 12 major integrated art projects. Our partnership with King County has yielded two new media artworks created through collaborations between local teens and professional digital artists as part of the "Digital Art: New Works Partnership." A significant management achievement was realized by producing a community arts retreat. For two years, management has worked toward the goal of bringing Kent's arts community together to share ideas and develop a long-range plan for the future of the arts in Kent. On March 16, 2002, the Commission co-sponsored the "Kent Arts Summit." Professional facilitators led 50 arts stakeholders in a day of discussions and then assisted community members in setting specific goals, objectives and tasks during a follow up meeting on April 24. The 2001 Kent Summer Concerts had an extremely successful year with a 23% increase in attendance indicating the growing popularity of the series. A total of 9,000 people attended the 16 performances between July 11 and August 9. The Thursdays at the Lake portion of the Kent Summer Concert Series continued to grow in its sixth year, drawing a total of 2,257 people, a 16% increase from 2000. The free shuttle bus service from Fire Station #75 to Lake Meridian Park was an overwhelmingly popular element with a total of 362 riders, up 36% from 2000. The ever-popular Wednesday Picnic Performances drew an average of 925 people per concert, Take-Out Tuesdays at Kent-Kherson Peace Park drew an average of 238 people per concert, and attendance at West Fenwick Park's Playground Performances increased nearly two-fold to 1,163. More than 40 separate performing arts events were presented by the Kent Arts Commission in the last calendar year, encompassing a broad mix of programming including Spotlight Series, a season of performances from October through February. The series featured six performances ranging from holiday favorites such as The Nutcracker Ballet to a performance by the acclaimed Hawaiian music and dance company, Halau Hula Ka No'eau. Funded partially by a Western States Arts Federation grant, the Halau Hula Ka No'eau residency incorporated a public performance as well as a variety of educational activities that served over 1,600 Kent residents. Another Spotlight Series success was the strong media coverage garnered by "MacHomer' by Rick Miller. The performance was completely sold — out in advance, due in large part to two radio interviews. Total attendance for the 2000/2001 Spotlight Series was 2,561, which is 75% of capacity. Annual special events were well attended including the 15th Annual Canterbury Faire by an estimated 25,000 people and Kent's 3'd Annual Fourth of July Splash by a record 20,000. The Holiday Bazaar 173 City of Kent, Washington 2003 Preliminary Budget was attended by 3,000 and the Christmas Rush Fun Run had a very successful year with over 1,000 participants and strong coverage in runners' magazine and web sites. ; Programs for children and families continued to be popular with strong attendance at three Spring Into Art performances; a musical production of Stuart Little was a new addition that was particularly well received. Two Missoula Children's Theatre residencies served over 800, the Kent Parks' Halloween parry provided a safe alternative to trick or treating to 1,000 kids and an expanded children's area at _ Canterbury Faire was a highlight of the event. Approximately 1,500 children and their families participated in the Annual Kent Kids' Arts Day. New in 2002, the Cultural Programs Division partnered with the Kent Lions Club to ensure attendance by low-income children and families. The Lions contributed $356 to cover ticket vouchers that were distributed through social service agencies and schools; 11% of the vouchers were redeemed, up from 7% in 2001. The 2002 Kent Student Art Exhibit ran from March 4 to 15 as part of National Youth Arts Month. A reception for the student artists was held March 7 at the Kent Public Market. Among the program's successes was a high level of participation: 17 schools and, for the first time, two home schools. Donations of supplies and services saved over $2,500. The Kent Arts Commission awarded six community arts grants for 2002 totaling $9,200, up from $8,425 in 2001, $8,100 in 2000, $7,900 in 1999 and $5,500 in 1998. Cultural Programs 1999 2000 2001 2002 Target Actual Actual Actual Target Met Effectiveness % of capacity at Cultural 77% 80% 80% 80% X performances % of donated outreach tickets 46% 51% 47% 66% redeemed -` % of artists/vendors rating 96% 96% 97% 95% X their experience as good or excellent Workload # of Cultural performances 57 56 56 N/A resented annually # of special events produced 7 7 7 7 X annually # of residencies, workshops & 6 13 17 10 X _ outreach activities presented annually # of public art projects 4 5 3 N/A completed annually Total attendance at all 58,700 64,044 62,309 65,000 performances # of participants served in 70,000 1 68,702 67,312 75,000 Cultural programs events 174 City of Kent, Washington 2003 Preliminary Budget Specialized Recreation ➢ Establishment of inclusive parent and child play program in collaboration with Children's Therapy Center, King County DDD, and funding from a Kent Arts Commission Grant for a special training called "Start with the Arts" through VSA arts of Washington. ➢ Greater inclusive programming which is becoming recognized throughout King County. Examples include: "Access the Future" computer training class for people of all abilities; day camp for youth and teens, ages 6 to 17; unified sports teams through Special Olympics; the "Creative Artspace" program which includes people of all abilities as well as shows and sells artwork to the public; "Workout Buddies", which matches people with and without disabilities for exercise and recreation; outdoor adventures in collaboration with TOAC, and the nursing home volunteer program. ➢ The Resource Center roof has been replaced. ➢ Grants and gifts received in 2001/2002 included the Employee Recycling Program grant of just under$2,000 for sports uniforms and equipment. The Kent Arts Commission granted the department $350 for the presentation of a workshop called "Start with the Arts" for the "Movin' and Groovin"' inclusive pre-school and parent play program. King County Developmental Disabilities Division granted $10,000 for recreation inclusion and $4,000 from the Family Support Expansion Grant for the inclusive computer-training program. Youth and Teen Services ➢ Through fund-raising and donations, $11,000 has been raised for a scholarship program for Camp Waskowitz. The camp is a one-week residential camp held in August for youth entering the 51h 61h and 71h grades. These dollars are allocated to local schools to send youth that might not otherwise be able to attend. ➢ Youth and Teen staff worked closely with the Department of Social and Health Services to get more children in camp. Staff attended a variety of DSHS meetings to educate service providers about recreation opportunities and procedures in getting kids enrolled. ➢ The inclusive teen program Camp Imagination received the award for Outstanding Teen Services Program for 2001-2002 at the annual Washington Recreation and Park Association conference. Specialized Recreation 1999 2000 2001 2002 Target Actual Actual Actual Target Met Effectiveness 1 Percent of capacity - Specialized Rec n/a 86% 90% + X Programs Workload/Statistics 1 tmber of residents served in a 1,263 1,360 1,748 n/a specialized recreation setting Human Services ➢ Secured Violence Against Women Act grant to develop a safe facility for child visitation. ➢ Completed the 2003-2007 Housing and Community Development Consolidated Plan. ➢ Contract development and monitoring of 20 agencies providing 33 human service programs for contractual compliance. ➢ Continued facilitation and support services to the South King County Human Service Forum. Staffed the Forum work groups and developed monthly programs. ➢ Coordinated Human Services month with a focus on services for Seniors. ➢ Produced a Senior Resource Guide. ➢ Provided ongoing staff support to the One Stop Human Service Center Partnership. ➢ Assisted agencies through grant writing in obtaining funding from sources other than the City. ➢ Staff participated in the Community in Schools project including serving on the Board of Directors. ➢ Added a Resource and Referral Specialist to provide better assistance to citizens seeking help. 175 City of Kent, Washington 2003 Preliminary Budget Community Services— Human Service 1999 2000 2001 2002 Target Actual Actual Actual Target Met __N Programs Effectiveness 1 Satisfaction with home repair services - 76% 97.2% 94.0% 90% X percent of clients satisfied. (telephone survey) 2 Increased self-sufficiency - percent of senior 90% 97.9% 94.0% 90% X clients identifying that home repairs & improvements increased their self sufficiency asked 6 months out 3 Human Services contracts - percent 100% 93% 100% 100% X complying with outcome and performance measure requirements Workload/Statistics 1 lNumber of home repairs conducted 1,162 1,414 1,987 n/a 176 City of Kent Washington 2003 Preliminary Budget ' PARKS, RECREATION & COMMUNITY SERVICES _ SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% REVENUE Intergovernmental Revenue 59,815 19,919 14,919 14,000 (5,919) (29.7) Services&Charges 1,121,510 1,121,073 924,856 1,190,534 69,461 6.2 Miscellaneous Revenues 671,449 682,233 561,793 723,124 40,891 6.0 Transfers&Other Non Revenues 546,857 568,199 140,000 584,068 15,869 2.8 Total Revenues 2,399,631 2,391,424 1,641,568 2,511,726 120,302 5.0 EXPENDITURES BY PROGRAM Parks Administration 726,001 780,578 496,155 804,416 23,838 3.1 Parks Planning 181,296 205,904 125,816 218,482 12,578 6.1 Senior Center 1,040,097 1,057,213 776,504 1,089,342 32,129 3.0 Adult Day Care 47,538 47,454 33,019 50,833 3,379 7.1 Recreation Programs 2,110,718 2,131,510 1,440,144 2,153,967 22,457 1.1 Aquatics Recreation 40,459 63,843 48,492 63,911 68 0.1 Ofc Of Housing/Human Svcs 631,388 789,606 448,436 797,242 7,636 1.0 _ Human Sery Agencies 524,189 570,512 302,426 598,810 28,298 5.0 Parks Maintenance 2,704,957 2,992,245 1,939,451 3,034,950 42,705 1.4 Arts Commission 143,309 157,008 102,083 150,607 (6,401) (4.1) City Arts Program 146,043 165,605 53,477 168,496 2,891 1.7 _ GF-Cultural Events 79,682 86,219 69,482 78,177 (8,042) (9.3) Cultural Arts Frog 299,962 335,578 203,561 349,877 14,299 4.3 International Festival 9,785 12,644 8,395 8,161 (4,483) (35.5) Specialized Recreat 385,748 407,874 244,804 363,512 (44,362) (10.9) Camps 168,539 201,099 111,394 190,165 (10,934) (5.4) _ Youth/Teen Programs 570,505 559,769 358,346 648,511 88,742 15.9 Sub total Expenditures 9,810,217 10,564,661 6,761,986 10,769,459 204,798 1.9 Parks Maint-Reimb 60,896 20,681 22,609 20,681 Net Expenditures 9,871,113 10,543,980 6,739,377 10,748,778 204,798 1.9 EXPENDITURES BY OBJECT Salaries 4,187,308 4,478,670 3,030,634 4,524,161 45,491 1.0 Benefits 1,091,912 1,163,672 733,800 1,315,124 151,452 13.0 Supplies 480,312 553,753 326,292 550,966 (2,787) (0.5) Services&Charges 4,043,768 4,274,574 2,661,830 4,285,529 10,955 0.3 Transfers Out 62,489 78,992 74,179 (4,813) (6.1) Capital Outla 29,461 15,000 15,402 19,500 4,500 30.0 Sub total Expenditures 9,895,250 10,564,661 6,767,957 10,769,459 204,798 1.9 Cost Allocation 24,136 20,681 28,580 20,681 Net Expenditures 9,871,113 10,543,980 6,739,377 10,748,778 1 204,798 1.9 177 City of Kent, Washiny'Lui 1 2003 Preliminary Budget PARKS AND COMMUNITY SERVICES DEPARTMENT 1 LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) 2001 2002 2003 2003 In Equivalents Adjusted Budget Adjusted Budget Program Changes Budget GENERAL FUND FT RPT FT RPT FT RPT FT RPT - ADMINISTRATION 1.00 Parks Director 1.00 1.00 Administrative Assistant III 1.00 1.00 1.00 Project Accountant 1.00 1.00 1.00 Parks Program Assistant 0.75 0.75 0.75 _ HUMAN SERVICES 1.00 Humans Services Manager 1.00 1•00 Administrative Assistant 1 1.00 1.00 1.00 Planner 2.00 2.00 2.00 Resource&Referral Specialist 1.00 1.00 1.00 PLAN AND DEVELOPMENT 1.00 Parks Development Superintendent 1.00 1.00 Administrative Assistant 1 1.00 1.00 1.00 SENIOR CENTER Senior Center Facility Manager 1.00 1.00 1.00 - Parks Program Coordinator 3.00 3.00 3•00 Parks Program Specialist 0.70 0.70 0.70 Parks Program Assistant 2.00 2.00 2.00 Van Driver 1.06 1.06 1.06 RECREATION Recreation Superintendent 1.00 1.00 1.00 Recreation Facility Manager 1.00 1.00 1.00 Parks Program Coordinator 5.00 5.00 5.00 Administrative Secretary 1 1.00 1.00 1.00 Administrative Assistant 1 1.00 1.00 1.00 y Program Asst(Customer Svcs) 2.00 2.00 2.00 Program Assistant(Rec Fac) 1.00 0.75 1.00 0.75 -0.75 1.00 Program Assistant(0T2) 0.63 0.63 0.63 Dept System Support Specialist 1.00 1.00 1.00 MAINTENANCE -- Maintenance Superintendent 1.00 1.00 1.00 Administrative Assistant 1 1.00 1.00 1.00 Field Supervisor 4.00 4.00 4.00 Maintenance Worker IV 1.00 5.00 5.00 Irrigation/Plumbing Technician 1.00 1.00 1.00 Maintenance Worker 111 7.00 3.00 3.00 Maintenance Worker 11 10.00 3.75 10.00 3.75 -0.75 10.00 3.00 Office Technician 11 0.53 0.53 0.53 CULTURAL ARTS Program Manager 1.00 1.00 1.00 Administrative Assistant 1 1.00 1.00 1.00 Parks Program Coordinator 3.00 3.00 3.00 YOUTH/SPEC REC PRGMS Recreation Facility Manager 1.00 Parks Program Manager 2.00 2.00 Parks Program Coordinator 2.00 0.75 -0.75 5.00 Program Spec(Nbrhd Rec) 5.00 5.00 1.00 Administrative Assistant 1 1.00 1.00 Parks Program Assistant 1.00 1.00 1.00 GENERAL FUND TOTAL 69.00 8.17 68.00 8.92 -2.25 68.00 6.67 Human Services Planner 1.00 1.00 1.00 Home Repair Coordinator 1.00 1.00 1.00 Home Repair Specialist 2.00 0.75 3.00 3.00 BLOCK GRANT TOTAL 4.00 0.75 5.00 5.00 Proj Facility Ping/Dev Coord 3.00 3.00 3.00 STREET UTILITY FUND 2.00 2.00 2.00 FACILITY MAINTENANCE 24.00 3.50 24.00 3.50 24.00 3.50 GOLF COURSE FUND 11.00 3.10 11.00 3.10 -2.00 9.00 3.10 113.00 15.52 113.00 15.52 -2.00 -2.25 111.00 13.27 FULL TIME EQUIVALENTS 128.52 128.52 -4.25 124.27 COMMENTS 2000-Added Parks Proj Plnr and Parks Proj Mgr. Reduced Ping&Dev Coord to.75 and reclassed Home Repr Coord to Specialist. 2001-Add four RPT(.75)Park Mtc Workers,increase Office Tech from.9 to 1.0 and Program Assistant from.7 to 1.0 Move.25 funding for Video Tech to Information Technology. 2002-No changes 2003-Proposed elimination of vacant positions to include a.75 MW2,a.75 Program Specialist in Special Resources,a.8 Program Asst in Recreation and two full time Golf Shop Assistants. 178 _ KS-P-L-tp�9'.W1 City of Kent, Washington 2003 Preliminary Budget _ SPECIAL REVENUE FUNDS The SPECIAL REVENUE FUNDS are used to Street Fund 180 account for proceeds of specific taxes or other Lodging Tax 186 earmarked revenues. This revenue is segregated into individual SPECIAL REVENUE Youth/Teen Programs 188 FUNDS to insure expenditures for a specific Capital Improvement Fund 190 purpose. Criminal Justice Fund 195 The Street Fund uses earmarked state shared Environmental Mitigation Fund 201 motor vehicle fuel tax to fund transfers for street _ debt service and construction projects. In Community Development January of 1996, the Street Fund was allocated Block Grant 203 a 1 percent utility tax for transportation _ purposes. The Capital Improvement Fund Other Operating Projects Fund 206 accumulates 20 percent of the city's sales tax revenue in 2003 and two quarters of a percent of the real estate excise tax. The second quarter percent is provided specifically to finance Parks capital projects. �.- The Criminal Justice Fund uses state and federal grants and a King County voter approved sales tax levy of .1 percent to fund _ criminal justice activity. The Environmental Mitigation Fund uses a portion of the 7.8 percent garbage utility tax plus permit fees paid by site owners to monitor the cleanup of landfills and toxic waste sites. The Community Development Block Grant Fund uses federal grant monies to fund designated programs. The Other Operating Projects Fund uses transfers from other funds to fund one time only non-capital projects such as studies. On July 5, 1994, City Council passed a 0.3 percent increase in utility tax to fund the expansion of youth and teen programs. Revenues from the tax increase are collected in the Youth/Teen Programs Fund and transferred to the General Fund to pay for eligible expenditures. 179 1 City of Kent, Washington 2003 Preliminary Budget i St reet Fund ' i Budget Analysis 416� i MISSION STATEMENT The Street Fund was established to receive and distribute motor vehicle fuel tax collected by the State. There are two parts to the fuel tax distribution - Restricted and Unrestricted. The restricted portion by law must be used for arterial street projects, whereas the unrestricted portion can be used for any street project. The State collects 23 cents per gallon of fuel sold statewide and distributes that to various governmental entities. The cities get 11.53 percent of the amount collected. This is divided between the Unrestricted Street Fund at 6.92 percent and the Restricted Street Fund at 4.61 percent. The distribution per individual city is based on city population on April 1 of the preceding year, adjusting for annexations. Kent's 2002 population was 84,275. The Street Fund also receives revenues from additional motor vehicle registration fees of $15 per vehicle — registration which began July 1, 1991. The Street Utility portion was originally established in 1993 to collect a Street Utility tax of $1.90 per employee or residential equivalent per month, to be used to fund street improvement projects. The Street Utility tax was repealed in 1996 and replaced by an additional _ 1% tax on gross utility revenues. State law RCW 47.32.050 must allocate .5 percent of motor vehicle fuel tax monies for paths and trails. _ The paths and trails portion is received directly in the Parks Projects Fund. SERVICES PROVIDED BY PROGRAM The Street Fund collects the money mandated by the State that motor vehicle fuel tax be used for street and arterial street construction and maintenance. The city further restricts the use of this tax for construction and debt payment for street councilmanic bond issues. The vehicle registration fee of $15 per vehicle must be used for general transportation. RECENT SIGNIFICANT ACCOMPLISHMENTS ➢ Provided over $2,896,000 million for street projects in 2002 ➢ Transferred $1,087,817 to the Debt Service Fund for outstanding street related bonds 180 City of Kent, Washington 2003 Preliminary Budget BUDGET ANALYSIS The 2003 Street Fund revenue budget totals $4,553,386, a decrease of $440,348 below 2002's adjusted budget of $4,993,734. Shared revenues and utility taxes collected on gross utility revenues are expected to decrease by a total of$427,548 based on the 84,275 estimated population of Kent. The 2003 budget of $4,135,688 includes transfers of $1,464,957 for debt service. Additional operating and capital expenditures are detailed in the following Street Fund Summary Analysis. 181 City of Kent, Washington CIT_Y_O_F_KENT 2003 Preliminary Budget j CURRENT BUDGET ANALYSIS AND FORECAST STREET FUND as of August 31,2002 2001 2002 Adjustments 2002 2003 Actual Adj Budget Fav(Unfav) Est Actual Budget FINANCIAL SOURCES Intergovernmental Revenue Fuel Tax-Unrestricted 1,142,151 1,163,959 16,406 1,180,365 1,192,169 - Fuel Tax-Restricted 534,032 543,526 8,374 551,900 557,419 Property Tax-Annexed Streets 55,847 109,406 109,406 Motor Vehicle Registration Fee 708,916 750,674 11,947 762,621 770,247 Utility Taxes - Water 67,804 70,235 (389) 69,846 74,071 Sewer 126,705 149,956 (5,513) 144,443 145,888 Drainage 74,870 75,939 1,142 77,081 77,852 Electric 885,242 1,060,862 (393,226) 667,636 674,312 Gas 270,306 254,020 14,211 268,231 270,913 Garbage 141,461 131,536 15,153 146,689 148,156 Telephone 614,065 643,621 (34,553) 609,068 615,159 Interest Income 49,918 40,000 40,000 27,200 _ Sale of Land 4,253 Total Revenues 4,675,570 4,993,734 (366,448) 4,627,286 4,553,386 Other Financial Sources Closed Projects 1,217,631 Total Other Financial Sources 1,217,631 TOTAL FINANCIAL SOURCES 5,893,201 4,993,734 (366,448) 4,627,286 4,553,386 - EXPENDITURES&TRANSFERS Vibrant Downtown - Sounder Parking Garage Debt Service 368,296 263,517 263,517 415,919 Total Vibrant Downtown 368,296 263,517 263,517 415,919 Effective Transportation System Debt Service '92&'93 Refunding,'96 LTGO 362,307 380,523 380,523 382,733 '99 and' LTGO 256th,Kent Station, EH Maint 343,246 354,633 354,633 201,833 - 2002 Corridors 89,144 (50) 89,194 464,472 Operating Costs Street Utility Operations 93,207 72,571 72,571 117,625 Street Tree Maintenance Program 170,001 179,207 179,207 213,874 - Technology Plan 100,000 100,000 100,000 100,000 Public Works Office Space Remodel 72,750 Engineering Services Allocation 317,411 317,411 334,232 Transfer Property Tax to General Fund 45,586 100,000 100,000 Total Debt&Operating Expenditures 1,187,097 1,593,489 (50) 1,593,539 1,814,769 Corridors - 228th Street Corridor 500,000 180,000 180,000 Total Corridors 500,000 180,000 180,000 182 - cw t 1008.Xis 10/28/2002 L City of Kent, Washington CITY OFKENT 2003 Preliminary Budget CURRENT BUDGET ANALYSIS AND FORECAST STREET FUND as of August 31,2002 2001 2002 Adjustments 2002 2003 �- Actual Adj Budget Fav(Unfav) Est Actual Budget Arterials Washington Avenue Widening 300,000 665,631 665,631 72 Ave 180th-188th 335,500 Pacific Hwy HOV Lanes 300,000 212th Street Pavement Rehabilitation 300,000 223,000 West Meeker Widening(WVH-64th Ave) 665,631 (665,631) (665,631) 256th Street Improvements 344,500 1,691,000 1,691,000 132nd Ave 194,000 194,000 Total Arterials 2,245,631 1,885,000 1,885,000 223,000 Intersection Improvements James&Central Intersection Improve 200,000 208th&98th Intersection Improve 100,000 Military&Reith Road Intersection 450,000 (350,000) (350,000) SE 248th Street Improvements 300,000 200,000 200,000 400,000 _ Misc Intersection Improvements (25,000) (25,000) 200,000 132nd Ave&272nd St Intersection (160,000) (50,000) (50,000) Reith Road/Meeker Street @ Kent-DesMoines (263,500) Total Intersection Improvements 626,500 (225,000) (225,000) 600,000 Other Improvements Traffic Lighting&Safety Street Lighting Wiring Upgrades 60,000 Neighborhood Traffic Control 75,000 Traffic Signal Controller Cabinet Replacements 40,000 40,000 40,000 Traffic Signal Energy Conservation 25,000 _ Citywide Guardrail&Safety Improvements 30,000 30,000 30,000 30,000 Street Striping Program 50,000 50,000 50,000 Freight Mobility Study 10,000 10,000 10,000 Traffic Signalization 150,000 125,000 125,000 Signal Battery Backup 120,000 120,000 Alternative Modes&Paths Sidewalk Rehabilitation 300,000 300,000 Kent Shuttle Service 45,000 45,000 45,000 45,000 Bike Paths/Canyon Drive Improvements 666,714 50,000 Misc Projects Asphalt Overlays/Slurry Seal Program 613,000 331,000 331,000 592,000 Pavement Rating Survey 15,000 5,000 5,000 15,000 Management Comp Study 25,000 Truck-Hot Patch Box 55,000 Electric Utility Study 100,000 100,000 Total Other Improvements 2,054,714 856,000 856,000 1,137,000 Total Effective Transportation System 6,613,942 4,289,489 (50) 4,289,539 3,774,769 TOTAL EXPENDITURES 6,982.,238 4,553,006 (50) 4,553,056 4,190,688 Increase/Decrease in Fund Balance (1,089,037) 440,728 (366,498) 74,230 362,698 Unrestricted 1,057,313 274,874 (1,210) 273,664 321,872 Restricted 322,514 17,126 17,126 43,148 _ Beginning Fund Balance 1,379,827 292,000 (1,210) 290,790 365,020 �,. Unrestricted 273,664 697,954 (376,082) 321,872 667,796 Restricted 17,126 34,774 8,374 43,148 59,922 Ending Fund Balance 290,790 732,728 (367,708) 365,020 727,718 183 CW 11008.xls 10/28/2002 City of Kent, Washington 2003 Preliminary Budget OPERATING PROJECTS IN STREET FUND SUMMARY FUND ANALYSIS 2001 2002 2003 _ Budget Budget Budget FINANCIAL SOURCES Transfers In From Street Fund 165,000 TOTAL FINANCIAL SOURCES 165,000 EXPENDITURES Street Striping Program 50,000 Kent Shuttle Service 45,000 Pavement Rating Survey 15,000 Truck- Hot Patch Box 55,000 TOTAL EXPENDITURES 165,000 184 — City of Kent, Washington 2003 Preliminary Budget STREET UTILITY FUND LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) — In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT STREET UTILITY FUND Public Works Engineer II 1.00 1.00 1.00 Engineer 1 3.00 3.00 3.00 Senior Engineering Tech 1.00 1.00 1.00 Engineering Technician 1.00 2.00 2.00 Project Specialist 1.00 _ Accting Service Asst III 1.00 1.00 1.00 Administrative Secretary 1 1.00 1.00 1.00 Parks Maintenance Worker IV 2.00 2.00 Maintenance Worker III 2.00 TOTAL 11.00 11.00 11.00 FULL TIME EQUIVALENTS 11.00 11.00 11.00 — COMMENTS No changes from 2000 through 2003. I; 185 F KS V:�SePPw—Lists.ds IU29/2002 ti� City of Kent, Washington 2003 Preliminary Budget Lodging Tax Fund '"� Budget Analysis MISSION STATEMENT This fund was established in 1999 to account for financial resources derived from the 1% city Lodging Tax to be used for tourism related projects. SERVICES PROVIDED BY PROGRAM - ➢ The Lodging Tax Fund was created in 1999 to administer the receipt and disbursement of funds collected from a 1% lodging tax. The tax is based on the rental of any hotel, motel, rooming house, _ tourist court or trailer camp in the City of Kent. ➢ The Lodging Tax became effective on February 1, 1999 by Kent City Ordinance#3426. The receipts are dedicated to pay all or any part of the cost of tourism promotion or to pay for the acquisition of or operation of tourism-related facilities in the City of Kent or other uses as allowed under state law. ➢ The Lodging Tax is collected through the Washington State Department of Revenue and disbursed to Kent monthly with the city's portion of sales tax receipts. BUDGET ANALYSIS Due to continued slowness in the travel and tourism industry, the Lodging Tax Revenue budget was only increased by 1.65 percent to $132,526 for 2003. Of this amount, $66,530 is designated for tourism projects and $85,000 for debt service for Tourism Destination. 186 ( City of Kent, Washington 2003 Preliminary Budget CITY OF KENT CURRENT BUDGET ANALYSIS AND FORECAST LODGING TAX OPERATING FUND as of August 31,2002 1 2001 2002 2002 2002 2003 Actual Adj Budget YTD Est Actual Budget REVENUES Lodging Tax 151,175 107,681 77,691 129,282 131,411 Interest Income 2,068 1,093 295 1,093 1,115 TOTAL REVENUES 153,243 108,774 77,986 130,375 132,526 EXPENDITURES Strong Local Economy Transfer Out-Tourism Destination 85,000 85,000 8,631 85,000 85,000 Transfers Out-Tourism-Related Projects 55,000 66,530 50,295 66,530 66,530 TOTAL EXPENDITURES(TRANSFERS) 140,000 151,530 58,926 151,530 151,530 INCREASE(DECREASE)IN FUND BALANCE 13,243 (42,756) 19,060 (21,155) (19,004) BEGINNING FUND BALANCE 29,962 43,205 43,205 43,205 22,050 ENDING FUND BALANCE 43,205 449 62,265 22,050 3,046 CURRENT BUDGET ANALYSIS AND FORECAST TOURISM-RELATED PROJECTS ACCOUNT as of August 31,2002 2001 2002 2002 2002 2003 Actual Adj Budget YTD Est Actual Budget REVENUES Transfers in-Lodging Tax Fund 55,000 66,530 50,295 66,530 66,530 _. EXPENDITURES Tourism-Marketing (1223) 12,813 22,187 9,838 22,187 7,000 Tourism Grants Tourism Chamber 2000 (1263) 64,000 - Tourism Chamber 2001 (1271) 58,160 6,465 6,465 6,465 Tourism Chamber 2002 (1272) 57,530 52,530 57,530 Tourism Chamber 2003 59,530 TOTAL EXPENDITURES 134,973 86,182 68,833 86,182 66,530 INCREASE(DECREASE)IN BALANCE (79,973) (19,652) (18,538) (19,652) - BEGINNING PROJECT BALANCE 103,143 23,170 23,170 23,170 3,518 ENDING PROJECT BALANCE 23,170 3,518 4,632 3,518 3,518 187 13008.xls 10/28/2002 City of Kent, Washington 2003 Preliminary Budget Youth/Teen Programs Fund Budget Analysis 4"MISSION STATEMENT The Youth/Teen Programs Fund was established in 1994 to collect and account for revenues generated by an increase in the city's utility tax rates. On July 5, 1994, the City Council passed ordinance #3174 that increased the city's utility tax rate by .3% of the gross utility revenues. The revenues generated by the rate increase are to be used for Youth/Teen programs in the city, and are separately accounted for in the city's budget. SERVICES PROVIDED BY PROGRAM This fund collects .3% of gross utility revenues to be used for Youth/Teen programs. Continuing past _. practices, a portion of the utility tax is set aside for capital expenditures and the balance is transferred to the General Fund to cover Teen Program staff and operating costs. The capital projects portion is budgeted in the Parks Capital Project Fund and allocated to specific projects as appropriate. RECENT SIGNIFICANT ACCOMPLISHMENTS ➢ Transferred $499,988 in 2002 to operate Youth/Teen programs. ➢ Transferred $268,848 for other Youth/Teen related Capital Projects. — BUDGET ANALYSIS Revenues of $626,906 are anticipated for 2003. This is a decrease of $117,256 or 15.8%, from the 2002 adjusted budget due to a decrease in utility taxes. The 2003 expenditure budget of $634,595 _ includes a transfer to the General Fund of $559,595 to support Youth/Teen operating programs and $75,000 to the Parks Capital Projects Fund. 188 City of Kent, Washington 2003 Preliminary Budget CITY OF KENT CURRENT BUDGET ANALYSIS AND FORECAST YOUTHITEEN PROGRAMS OPERATING FUND I as of August 31,2002 _ 2001 2002 2002 2002 2003 Actual Adj Budget YTD Est Actual Budget REVENUES Utility Taxes: Water 20,341 21,071 13,564 20,954 22,221 Sewer 38,012 44,987 28,725 43,333 43,766 Drainage 22,461 22,782 15,697 23,124 23,356 Electric 265,573 318,259 143,592 200,291 202,294 Gas 81,092 70,155 61,659 80,469 81,274 Garbage 42,439 42,749 29,600 44,007 44,447 Telephone 184,222 193,086 119,158 182,720 184,548 Interest Income 13,850 31,073 2,492 25,000 25,000 Gain/(Loss)Adjustment for FMV TOTAL REVENUES 667,990 744,162 414,487 619,898 626,906 EXPENDITURES Valued Government Services Transfer Out-General Fund Teen Programs 504,927 499,988 140,000 499,988 559,595 - Transfer Out-Parks Capital Projects 100,876 268,848 268,848 75,000 Transfer Out-Skateboard Park Projects 100,000 Transfer Out-Basketball Court Development 40,000 TOTAL EXPENDITURES(TRANSFERS) 745,803 768,836 140,000 768,836 634,595 INCREASE(DECREASE) IN FUND BALANCE (77,811) (24,674) 274,487 (148,938) (7,689) BEGINNING FUND BALANCE 244,164 166,353 166,353 166,353 17,415 _ ENDING FUND BALANCE Reserved For Teen Programs 166,353 141,679 440,840 17,415 9,726 TOTAL ENDING FUND BALANCE 166,353 141,679 440,840 17,415 9,726 189 JA 14008.xls 10/28/2002 City of Kent, Washington 2003 Preliminary Budget Capital Improvement Fund Budget Analysis MISSION STATEMENT The Capital Improvement Fund was established in 1982 to provide a permanent source of funding for the city's capital improvement needs. SERVICES PROVIDED BY PROGRAM The Capital Improvement Fund uses one-quarter of the city's sales tax allocation plus the first one- quarter percent real estate excise tax for general governmental capital improvements. The second one- — quarter percent of real estate excise tax was enacted by Council on September 15, 1998. Ordinance #3420 authorized the assessment of the second one-quarter percent real estate excise tax beginning November 1, 1998 for development and maintenance of parks projects as specified in the City's capital _ facilities plan. These funding sources, along with additional funding sources that may be accepted by Council, are the primary means of funding the city's Capital Improvement Program. In 1994, a Capital Facilities element was created as part of the city's integrated Comprehensive Plan. — Levels of service were established and a list of projects developed for 1994 - 1999 intended to meet or maintain the prescribed levels of service. This listing of projects has been updated each year and the 2003 - 2008 Capital Facilities Plan was used as a guideline for the 2003 budget development process. ` The project list is continually revised as opportunities or requirements arise and the Capital Facilities element is updated on an annual basis. The Capital Improvement Fund collects the designated revenues and makes transfers to the appropriate funds for expenditures of debt service or capital projects as budgeted. RECENT SIGNIFICANT ACCOMPLISHMENTS ➢ Transferred $5,561,758 to the Debt Service Fund for outstanding GO Bonds and other debt used for capital projects ➢ Provided $2,795,000 for Park facility improvements and renovations ➢ Provided $819,107 for Public Safety capital needs, including $400,000 for the Fire Equipment Replacement Fund - ➢ Provided $300,000 for several general government facilities repairs and maintenance projects 190 L City of Kent, Washington 2003 Preliminary Budget BUDGET ANALYSIS Projected revenue for 2003 totals $7,797,675. This is $856,413 or 9.9 percent less than last year's adjusted budget of $8,654,088. The budget reduces the allocation of sales tax to the Capital Improvement Fund from 25% to 20%. This shifts $1,017,947 to the General Fund. Real Estate Excise Tax is budgeted to increase $490,301 from 2002's budget, and is $106,394 less than the estimated actual amount to be collected in 2002. Transfers for debt service include $6,039,271 to the Councilmanic Debt Service Fund for debt service on several councilmanic issues. Transfers to other funds include $300,000 to the General Fund, of which $200,000 is for fire equipment replacement rates, $100,000 to the Automation Plan and $145,000 to facilities and golf projects. Transfers to Park capital projects include $1,600,000 from the 2nd one-quarter percent real estate excise tax portion, primarily to fund ballfields for youth. - A detailed listing of Capital Improvement projects follows in the Summary Fund Analysis. 191 City of Kent, Washington 2003 Preliminary Budget CITY OF KENT BUDGET ANALYSIS AND FORECAST .� CAPITAL IMPROVEMENT OPERATING FUND as of August 31,2002 2001 2002 Adjustments 2002 2003 Actual Adj Budget Fav(Unfav) Est Actual Budget REVENUES AND OTHER FINANCIAL SOURCES Sales Tax 5,099,079 5,279,462 (326,374) 4,953,088 4,071,790 Real Estate Excise Tax 1,485,563 1,557,813 103,660 1,661,473 1,712,979 i Real Estate Excise Tax-2nd Qtr Percent 1,486,015 1,556,813 103,660 1,660,473 1,711,948 Real Estate Excise Tax-State 184,625 176,587 176,587 180,000 Interest 112,112 150,000 (31,413) 118,587 120,958 Fair Market Value Gain (Loss) 62 Transfer in from Projects&Guarantee Fund 889,831 110,000 110,000 TOTAL FINANCIAL SOURCES 9,257,287 8,654,088 26,121 8,680,209 7,797,675 EXPENDITURES(TRANSFERS) Vibrant Downtown Debt Service-Saturday Market Bldg 48,000 45,000 45,000 Kent Station-CDBG loan interest 297,217 360,000 360,000 144,849 Kent Station-Loan interest 327,892 257,892 70,000 212,456 Economic Development Strategy 95,000 95,000 Subtotal Vibrant Downtown 345,217 827,892 257,892 570,000 357,305 Safe Community Debt Service-Valley Com 245,882 250,595 250,595 250,963 Fire Equipment 300,000 400,000 400,000 200,000 Fire-Breathing Apparatus 40,000 40,000 40,000 Fire-Thermal Imaging Cameras 35,000 _ Fire-Hurst Tool 20,000 20,000 20,000 Low Band Radio Station 34,000 34,000 Police-Misc Equipment/Radios 13,000 75,000 75,000 Other Police Projects 32,000 Subtotal Safe Community 685,882 819,595 819,595 450,963 Valued Government Services Debt Payments Existing Debt 4,275,778 4,145,054 (37,989) 4,183,043 4,130,126 Centennial Bldg Debt 583,287 584,053 584,053 588,100 Clark Lake-Short-term Financing 175,471 80,914 40,457 40,457 15,000 '02 Kent Station Infrastructure 40,794 40,794 212,555 Operating Expenditures(Transfers) Planning Dept.-Project Planner 62,006 61,877 61,877 68,221 Capital Projects Coordinator 68,697 207,139 207,139 112,243 Project Analyst 25,306 77,008 Transfer to Information Technology 300,000 340,000 340,000 100,000 Parks Department Projects Grant Matching-Land Acquisition (92,254) 50,000 50,000 Playground Safety 49,016 Park Development-REET East Hill Youth Sports Facility#1 Development 2,380,000 160,111 2,219,889 151,000 East Hill Youth Sports Facility#1 Debt Service 27,196 27,196 141,703 _ Service Club Ballfields 910,000 80,000 80,000 500,000 Neighborhood Park Development-REET Lake Meridian Park Improvements 100,000 Kent Memorial Park (52) Grant Matching 50,052 Mill Creek/Earthworks Park Improvements 13,700 Light Pole Replacements 20,000 Park Lifecycle Repairs and Renovations 240,984 250,000 250,000 250,000 Canterbury Park 174,600 15,000 Other Parks 2003 674,000 192 JA 15008.Xis 10/28/2002 City of Kent, Washington 2003 Preliminary Budget CITY OF KENT BUDGET ANALYSIS AND FORECAST CAPITAL IMPROVEMENT OPERATING FUND �- as of August 31,2002 I 2001 2002 Adjustments 2002 2003 Actual Adj Budget Fav(Unfav) Est Actual Budget Parks Planning-Architecture and Engineering-REET Parks Planner 63,000 63,000 63,000 72,455 Project Manager 56,000 56,000 56,000 77,366 Adopt-A-Park Coordinator 66,000 66,000 66,000 80,520 Reimbursement from Projects (185,000) (185,000) (185,000) (230,341) Master Plans 7,975 20,000 20,000 10,000 Regional Trail System Planning 10,000 _ 3/4 ton Pick-up for Parks Planning 25,000 Prof Fees/Contractors/Lic&Permits 10,680 15,000 15,000 General Government Projects Gen Govt Facilities Lifecycle Renovations 100,000 300,000 300,000 100,000 Golf Complex Upgrades 42,500 45,000 45,000 45,000 M Roof Repairs 75,000 Development Rights Acquisition Various Capital Projects 141,687 115,000 115,000 Various Dept Equipment 151,317 49,500 49,500 Transfer to General Fund 250,000 250,000 100,000 Other Projects _180,000 100,000 100,000 85,000 Subtotal Valued Government Services 7,700,750 9,185,135 162,579 9,022,556 7,718,475 TOTAL EXPENDITURES(TRANSFERS) 8,731,849 10,832,622 420,471 10,412,151 8,526,743 INCREASE(DECREASE)IN FUND BALANCE 525,438 (2,178,534) 446,592 (1,731,942) (729,068) BEGINNING FUND BALANCE REET-2nd Quarter Percent 959,771 1,001,253 1,001,253 50,000 Undesignated Unreserved 1,040,162 1,524,119 1,524,119 743,429 TOTAL BEGINNING FUND BALANCE 1,999,933 2,525,372 2,525,372 793,429 ENDING FUND BALANCE REET-2nd Quarter Percent 1,001,253 (214,130) 264,130 50,000 20,611 Undesignated Unreserved 1,524,119 560,968 182,461 743,429 43,750 TOTAL ENDING FUND BALANCE 2,525,372 346,838 446,592 793,429 64,361 193 JA 15008.xis 10/28/2002 City of Kent, Washington 2003 Preliminary Budget OPERATING PROJECTS IN CAPITAL IMPROVEMENT FUND _ SUMMARY FUND ANALYSIS 2001 2002 2003 _ Budget Budget Budget FINANCIAL SOURCES Transfers In From : Capital Improvement Fund 153,221 TOTAL FINANCIAL SOURCES 153,221 EXPENDITURES — Planning Project Position 68,221 Debt Service -Tourism Destination 85,000 _ TOTAL EXPENDITURES 153,221 194 7 City of Kent, Washington 2003 Preliminary Budget Police Department Criminal Justice Fund Operations MISSION STATEMENT The Kent Police Department mission is to protect and serve with pride and integrity. The Criminal Justice Projects Fund was established to account for the financial resources to be used for projects relating to Criminal Justice activity. Financial resources primarily come from a King County voter approved sales tax levy of .1% and various grants. Other resources may include seized assets, contributions, program fees, and transfers. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES— 2003 The Police Department has proposed $55,301 in reductions from the baseline forecast including $27,800 in travel and training, and $27,501 in other supplies and services. SERVICES PROVIDED BY DIVISION FROM FUNDING Patrol Division ➢ Patrol - Three officers for Patrol funded by Criminal Justice Sales Tax levies were added in 1996. Two officers for West Hill Patrol funded by COPS Universal Grant in late 1996. Four officers were added in 1998 with the COPS Universal 2 grant. Two officers were added in 1999 with COPS Universal 3 grant. These last two officers were put on hold until 2001 by City of Kent. ➢ Marine/Bike Patrol - Two officers for marine and bike patrols are now funded by city funds. One officer for bike patrol for Springwood is funded partly by HUD grant and partly by city share funds. (Cut from two to one in December 1997.) ➢ Explorer Post - Youth are recruited and trained to aid the department and city at various events and programs. Funds for uniforms, supplies, and training come from Criminal Justice sales tax levy, city funds, contributions, and miscellaneous fund raising events. Support Services Division ➢ Accreditation - Provides a full time administrative assistant I funded by Criminal Justice Sales Tax levy. The Police Department accreditation goals started in March 1993 to research and write 442 standards to be met and proven to gain National Accreditation. The department was accredited Jan 1996 and continues to update, improve, and prove standards ➢ Pro Act Unit - A team funded by Criminal Justice Sales Tax levy that work non-traditional unusual crimes and trends that can be targeted on specific person or geographical targets to interdict and neutralize crime. 195 City of Kent, Washington 2003 Preliminary Budget ➢ Community Education Unit - The Drinking Driver Task Force staff are partly funded by Washington Traffic Safety Grant, partly city funded, and partly funded by miscellaneous contributions and program fees. The yearly Youth Wellness Conference is a significant program sponsored by these resources. ➢ Valley Narcotics Enforcement Team (VNET) - Supported by the Detective Unit through staffing and cooperative investigative information sharing. This area is supported by grant funding for one detective Sergeant and an office manager. The Commander management responsibilities transferred to Kent Police in 1997 and are handled by the Detective Lieutenant. In 1998 SCKNTF moved to the RJC to work closely with King County Narcotics and also changed their name to VNET. In 2002 King County Police disbanded centralized narcotics enforcement and instead - staffed precinct narcotics squads making VNET more necessary. King County also joined VNET assigning one investigator. ➢ Evidence Function - Provides one evidence supervisor and an evidence technician funded by Criminal Justice sales tax levy. Under the control of the Support Services Manager, the Evidence Function is responsible for the receiving, handling, storing and disposition of all department evidence and also evidence services to South King County Drug Task Force. ➢ Training Rangemaster - Monitors, plans, schedules and keeps records relating to the needs of all Kent Police Department staff in the areas of weapons training. Complies with mandatory qualifications for all commissioned personnel on quarterly basis and also provides additional training for specialized tactics weapons (ERT). Assures compliance with mandated training, re- certification of commissioned personnel. This position is funded with Criminal Justice Sales Tax levy funds. ➢ Lighthouse Staffing - Funding for officers staffing the Lighthouse Project in support of youth teen activities is provided by yearly application for Criminal Justice Excise tax funds. ➢ Narcotics Investigations - Funding for operational costs related to narcotics seizures, litigation, training, and some equipment needs to assist in narcotics investigation is provided by seized assets funds. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 _ Actual Actual Estimate Accreditation/Dept: Standards maintained 442 443 Drug Task Force: _. Arrests 32 19 Drugs Seized Value $2,606,515 $884,332 Assets/Money Seized and Forfeited $98,427 $82,131 Evidence Items Handled 9,561 10,212 Pro-Act Unit Arrests 141 132 196 City of Kent, Washington 2003 Preliminary Budget GOALS FOR 2003 ➢ Maintain and improve department standards to meet re-accreditation goal in 2004 ➢ Continue to obtain funding and maintain programs currently provided by various Criminal Justice Project Funds. ISSUES IMPACTING 2003 AND BEYOND ➢ Increased policing costs ➢ Increasing use of volunteers. ➢ Alternatives for increasing correction facility population. ➢ Continuation of Criminal Justice Project funds, grants, and other resources. ➢ Adapting to the affects of legislative changes as it relates to revenues and the abilities to provide services and the changes due to mandatory changes. _ ➢ Increasing costs to destroy confiscator drugs and paraphernalia. DEPARTMENT PERFORMANCE ➢ Department became Nationally Re-Accredited Law Enforcement Agency in March 2002. ➢ Family Violence Unit enhanced. -- ➢ Completed evidence room remodel with improved security system. Completed total inventory. ➢ Applied for and received another COPS Universal Grant for two officers to offset salaries over a 3- year period in a total of $150,000. This grant was on hold by the City until Jan 2001. The positions have now been funded and filled. ➢ Applied for and received a COPS for schools Grant for one officer to offset salary over a 3-year period in a total of $125,000. 197 City of Kent, Washihytul) 2003 Preliminary Budget i CURRENT BUDGET ANALYSIS AND FORECAST ..t CRIMINAL JUSTICE FUND + As of August 31,2002 2000 2001 2002 2002 2002 2003 Actual Actual Budget YTD Est Act Budget REVENUES Sales Tax-Local Option(1) 1,552,003 1,585,825 1,694,337 1 1,043,361 1,609,426 1,894,893 Criminal Justice/MVET - MVET-Basic&High Crime 144,935 184,764 235,641 133,962 212,509 232,146 MVET-Innovation 14,428 15,392 16,736 11,597 17,176 18,571 MVET-Child @ Risk 20,972 22,452 24,111 16,945 24,982 24,473 MVET-Domestic Abuse 20,958 22,418 24,103 16,921 24,955 26,964 Interest&Miscellaneous Revenues 61,983 54,686 20,000 19,977 26,644 28,311 TOTAL REVENUES 1,815,279 1,885,536 2,014,928 1,242,764 1,915,692 2,225,358 EXPENDITURES LAW Salaries&Benefits 162,826 224,646 257,284 188,403 282,604 273,991 Supplies 16 24 Services&Charges 624 2,221 4,722 2,164 3,246 3,961 DOMESTIC VIOLENCE Salaries&Benefits 118,233 123,517 169,835 116,404 174,606 176,294 Supplies 4,355 3,372 4,134 1,948 2,922 4,018 ` Services&Charges 44,640 55,817 74,065 38,037 57,055 65,740 Capital Outlay PROJECT LIGHTHOUSE Services&Charges 12,164 31,666 23,686 12,815 19,223 22,975 POLICE Salaries&Benefits 783,184 938,381 1,294,800 819,964 1,229,945 1,356,223 Supplies 39,270 31,894 73,348 11,522 17,282 49,655 Services&Charges 38,604 58,432 148,937 50,372 75,558 127,164 Capital Outlay 113,057 TOTAL EXPENDITURES 1,203,900 1,583,003 2,050,811 1,241,644 1,862,466 2,080,021 REVENUES OVER(UNDER)EXPENDITURES 611,379 302,533 (35,883) 1,120 53,226 145,337 OTHER FINANCIAL SOURCES(USES) Transfers In(Out): Project Lighthouse (372,420) (22,885) (24,111) (24,111) (24,473) Other Projects (50,434) (567,585) (257,848) (75,351) (257,848) (327,482) TOTAL OTHER SOURCES(USES) (422,854) (590,470) (281,959) (75,351) (281,959) (351,955) INCREASE(DECREASE)IN FUND BALANCE 188,525 (287,937) (317,842) (74,231) (228,733) (206,618) BEGINNING FUND BALANCE 962,744 1,151,269 879,477 863,332 863,332 634,599 ENDING FUND BALANCE 1,151,269 863,332 561,635 789,102 634,599 427,981 1) Domestic Violence is allocated 11%of sales tax. 10/22/2002 16008.x1s 198 City of Kent, Washington 2003 Preliminary Budget CRIMINAL JUSTICE PROJECTS BUDGET ANALYSIS .s 2001 2002 2003 Budget Budget Budget FINANCIAL SOURCES Grant Revenue 580,868 236,787 282,587 Seized Assets Revenue 133,660 40,000 40,000 Contributions 182,740 13,650 7,000 Miscellaneous Revenue 2,500 2,500 26,650 Transfer in from Capital Improvement Fund 25,000 Transfer in from Criminal Justice 547,129 219,236 327,482 TOTAL FINANCIAL SOURCES 1,471,897 512,173 683,719 OPERATING Working Together 99,729 100,432 105,916 Confidential Fund 105,941 116,591 73,991 Dare Contribution 10,227 6,563 6,563 _ VIP Volunteers 5,000 5,000 5,000 Drug Task Force 634,569 114,258 164,899 Drunk Driver Countermeasures 30,512 36,783 _ Task Force - Youth Conference 6,000 6,000 6,000 COPS Universal II 353,521 COPS Universal III 133,808 157,836 168,256 COPS for School Grant 80,576 Police Explorers 4,150 4,150 4,150 LEEPP Grant 28,500 26,528 Domestic Violence Grant 49,006 Street Legal Racing Program 5,000 5,000 5,000 Police Training Grant 55,000 MVET 19,608 19,457 16,064 Boat Safety 6,000 Goals to Recovery 20,000 29,000 28,304 TOTAL OPERATING PROJECTS 1,560,571 590,815 707,502 CAPITAL Miscellaneous Police Equipment 25,000 30,000 _ MVET 3,259 Boat Safety 15,000 45,838 18,351 TOTAL CAPITAL PROJECTS 40,000 45,838 51,610 TOTAL POLICE PROJECTS 1,600,571 636,653 759,112 REVENUE OVER (UNDER) EXPENDITURES (128,674) (124,480) (75,393) BEGINNING FUND BALANCE 453,770 371,134 489,554 ENDING FUND BALANCE 325,096 246,654 414,161 199 City of Kent, Washington 2003 Preliminary Budget { CRIMINAL JUSTICE FUND LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) 2001 2002 2003 2003 In Equivalents Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT CRIMINAL JUSTICE FUND Police Rangemaster Training Officer 1.00 1.00 1.00 ProAct Police Sergeant 1.00 1.00 1.00 ProAct Police Officers 3.00 3.00 3.00 _ Evidence Technician 1.00 1.00 1.00 Evidence Custodian 1.00 1.00 1.00 Admin Asst I -Accreditation 1.00 1.00 1.00 Patrol Officers 3.00 3.00 3.00 Accounting Services Asst III 1.00 1.00 1.00 Police Projects Admin Sec I - Drug Task Force 0.25 1.00 1.00 Sergeant - Drug Task Force 1.00 Officer -Drug Task Force 1.00 1.00 Patrol Cops Universal 2 4.00 4.00 4.00 Patrol Cops Universal 3 2.00 3.00 3.00 Patrol Springwood Grant 1.00 1.00 1.00 SUBTOTAL 20.25 22.00 22.00 Legal Prosecuting Attorney 3.00 3.00 3.00 Legal Secretary 1 1.00 1.00 1.00 Dom Violence Victim Advocate 1 2.00 2.00 2.00 DV Receptionist(OT2) 1.00 1.00 1.00 7.00 7.00 7.00 TOTAL 27.25 29.00 29.00 FULL TIME EQUIVALENTS 27.25 29.00 1 29.00 COMMENTS 2000- Eliminated 2 Cops Universal 3 Grant Officers due to Initiative 695 budget cuts 2001 - Proposed: Add back two Cops Universal 3 Grant Officers deferred due to Initiative 695 2002-VNET Officer Manager increased from.25 to 1.0 and a grant funded Officer was added 2003-No changes 200 KS ViSaAPositq uses is 1WW2M2 City of Kent, Washington 2003 Preliminary Budget Environmental Mitigation Fund Budget Analysis 46MISSION STATEMENT This fund receives a portion of the city's 7.8 percent garbage tax, and permit revenue from an Environmental Mitigation permit required when cleaning up toxic waste sites. The fund also receives revenues from County grants for waste reduction and recycling programs and events. SERVICES PROVIDED BY PROGRAM __ ➢ The fund provides two annual special recycling and collection events for hard to recycle items (secondary recyclables) and household hazardous waste. Also the promotion of products made of recycled material and made available for residents at affordable prices. ➢ Promotion and expansion of all solid waste and recycling programs for residents and businesses within the City of Kent to comply with the requirements of the King County Solid Waste - Comprehensive Plan. ➢ Clean up and proper disposal of illegal dump sites on City property or right of way, clean up of _ homeless camps. RECENT SIGNIFICANT ACCOMPLISHMENTS ➢ 35% of Kent residents now participate in curbside yardwaste collection. ➢ Residential curbside recycling participation is at 85%. ➢ Multi-family recycling participation should expand from 30% to 85% with new contract and rate structure. ➢ Through expanded programs 15% of our waste stream is diverted from landfills due to residential and business recycling efforts, along with yard waste and composting programs. ➢ Retained reserve funds for environmental cleanup. ➢ Solid waste and recycling contracts terminated March 31, 2001. New contracts negotiated, effective April 1, 2001 through March 31, 2011. 201 City of Kent, Washington 2003 Preliminary Budget ENVIRONMENTAL MITIGATION FUND SUMMARY FUND ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Actual Budget $ % REVENUES Garbage Utility Tax 70,731 71,249 49,334 74,078 2,829 4.0 Grants 132,944 119,536 123,846 145,538 26,002 21.8 Interest 10,008 11,572 1,808 2,712 (8,860.0) (76.6) Miscellaneous 20 Total 213,703 202,357 174,988 222,328 19,971 9.9 EXPENDITURES BY PROGRAM ` Recycling Programs 280,351 103,804 58,612 100,780 (3,024) (2.9) Seasonal Cleanup 25 4,362 2,230 4,362 Other Environmental Programs 75,915 56,914 53,871 56,772 (142) (0.2) Transfer to Kent Station 100,000 Total 356,291 265,080 114,713 161,914 (103,166) (38.9) Net Change in Fund Balance (142,588) (62,723) 60,275 60,414 123,137 196.3 Beginning Fund Balance 322,347 185,447 179,754 141,790 (43,657) (23.5) Ending Fund Balance Designated 179,754 122,724 240,029 202,204 79,480 64.8 Total Ending Fund Balance 179,754 122,724 240,029 202,204 79,480 64.r- 202 City of Kent, Washington 2003 Preliminary Budget Community qqw Development Block Grant GOALS FOR 2003 ■ Continue to preserve and improve Kent's existing housing stock. ■ Conduct public meetings to secure input into how the City should utilized CDBG funding and what the community identifies as the housing and human service priorities in Kent. ■ Provide technical assistance to non-profit organizations seeking CDBG funding and participate in a Joint Application Workshop. ■ Implement the IDIS HUD reporting system for CDBG RECENT SIGNIFICANT ACCOMPLISHMENTS ■ Contract management and monitoring of funded projects for HUD compliance. ■ Participation in Regional Home Repair collaboration, McKinney Homeless funding Policy development and the King County Consortium Housing Stability Program. ■ In 2002, the Home Repair Program completed 2,000 home repair work items at 140 individual households. ■ Completed the City of Kent Consolidated Plan for Housing and Community Development ■ Participated in the development of Safe Harbors a technology based data system for agencies providing services to the homeless ■ Participated in the One Night Count of the homeless in Kent ■ Instituted heater loan program and weatherization program. BUDGET ANALYSIS The City is expected to be awarded $613,000 for the Community Development Block Grant program in 2003, a decrease of $2,671 from last year. The budget includes $122,600 for planning and administration, $398,450 for capital applications and $91,950 for human services. 203 City of Kent, Washington ----2003 Preliminary Budget 2003 Kent CDBG Program .� Proposed ; '1 Public Service Community Health Centers $ 34,942.00 _ Emergency Feeding Program $ 21 ,148.00 YWCA $ 35,860.00 Total Public Service $ 91,950.00 • In the event of an increase the additional funds will first be allocated to the Multi Service Center Housing Stability Program. _ • If the increase is less than $5,000 the increase will be divided equally between the recommended agencies. • If there is a decrease in 2003 CDBG Funds, the decrease will be split proportionately between the funded agencies. Capital Kent Home Repair Program $300,000 Kent Parks, Recreation & Community Services — Kiwanis Tot Lot 4 $62,808 Children's Therapy Center— v Community Facility Rehabilitation $35,642 Total $398,450 Increase If there is an increase in the 2003 CDBG Capital allocation above the preliminary estimate of $398,450: • additional funds (up to $100,000) will be allocated to the Children's Therapy Center Community Facility Project • additional capital funds received in excess of $100,000 recommended for the — Children's Therapy Center preliminary estimate will be allocated to the Kent Youth and Family Services Elevator Project Decrease If there is a decrease in the 2003 CDBG Capital allocation: • funding for the Children's Therapy Center Community Facility Project will be decreased Planning & Administration $122,600 204 City of Kent, Washington 2003 Preliminary Budget COMMUNITY DEVELOPMENT BLOCK GRANT SUMMARY FUND ANALYSIS 2001 2002 2003 Budget Change Budget Budget Budget $ % REVENUES _. Intergovernmental Revenue: Community Block Grants 550,114 615,671 613,000 TOTAL REVENUES 550,114 615,671 613,000 (2,671) (0.4) EXPENDITURES Administration 78,986 81,066 122,600 Home Repair 285,589 301,981 300,000 YWCA Domestic Violence 33,709 38,856 35,860 Emergency Feeding Program 18,324 23,471 21,148 Community Health - Health & Natural Medicine 33,506 38,654 34,942 Multi Service Center-Titusville Station Rehab 100,000 Lutheran Social Services Family Resource Center 10,000 King County Housing Authority- Southwood Square 10,000 Kent One Stop Human Service Center Acquisition 111,643 Kent Parks- Kiwanis Tot Lot 44 62,808 Children's Therapy Center- Community Facility Rehab 35,642 TOTAL EXPENDITURES 550,114 615,671 613,000 (2,671) (0.4) 205 City of Kent, Washington 2003 Preliminary Budget Other Operating Projects Fund Budget Analysis MISSION STATEMENT The Other Operating Projects Fund was established to account for the financial resources to be used _ for projects that are operating in nature but ha\e specific revenue sources. SERVICES PROVIDED BY PROGRAM _ This fund was set up to account for operating projects that do not fit into any other operating project fund category. The Other Operating Projects Fund receives transfers from other funds, grants and other designated revenues. Project funds allow the city to carry over a project budget and costs from year to year until the project or grant is completed. BUDGET ANALYSIS During 2002, most operating projects were moved to improve the usefulness of the Fund structure. For this reason, in 2003 all operating projects except the Fire Physical Fitness Fund are included in their _ appropriate operating fund. For example, the Kent Shopper Shuttle is now included in the Street — Operating Fund and the Lodging Tax Tourism Project is in the Lodging Tax Operating Fund. The 2003 expenditure budget for the Fire Physical Fitness Fund is $15,768. _ 206 City of Kent, Washington 2003 Preliminary Budget OTHER OPERATING PROJECTS FUND SUMMARY FUND ANALYSIS 2001 2002 2003 Budget Change Budget Budget Budget $ % FINANCIAL SOURCES Transfers In From General Fund 6,000 6,000 10,512 Street Fund 220,000 295,000 Lodging Tax Fund 55,000 60,000 Capital Improvement Fund 361,217 240,376 Contributions 12,000 5,256 TOTAL FINANCIAL SOURCES 654,217 601,376 15,768 (585,608) (97.4) EXPENDITURES Planning Project Position 62,006 61,876 Lodging Tax Tourism 55,000 60,000 Kent Shuttle Service 45,000 45,000 Pavement Rating Survey 15,000 15,000 Freight Mobility Study 10,000 10,000 Fire Physical Fitness Fund 18,000 6,000 15,768 -- Miscellaneous Department Equipment 221,211 49,500 Traffic Signalization 150,000 125,000 Water: Automated Meter/Rate Study 30,000 Public Development Authority 48,000 One Stop Human Services Study 30,000 Economic Development Strategy 95,000 Low Band Radio Station 34,000 Electric Utility Study 100,000 TOTAL EXPENDITURES 684,217 601,376 15,768 (585,608) (97.4) REVENUE (UNDER) EXPENDITURES (30,000) - BEGINNING FUND BALANCE 39,053 ENDING FUND BALANCE 9,053 207 City of Kent, Washington 2003 Preliminary Budget .'1 veiix gil C _ KENT This page intentionally left blank. 208 "�' L City of Kent, Washington 2003 Preliminary Budget i DEBT SERVICE FUNDS _. DEBT SERVICE FUNDS are used to account Voted Debt Service 210 for payment of principal and interest the city Councilmanic Debt Service 212 must pay for general obligation long-term debt. The city maintains three Debt Service Funds; Special Assessment Debt Service 215 two to provide debt service payments on General Obligation long term debt, both Voted and Councilmanic and the other to provide debt service payments on Special Assessment Bonds and notes. Property tax revenue and transfers from other funds provide the financing sources for General Obligation Bonds. Special assessments against specific parcels of real property provide the funding source for the retirement of Special Assessment Bonds and notes. 209 I 1 City of Kent, Washington 2003 Preliminary Budget Voted Debt Service '1 Budget Analysis 17, MISSION STATEMENT The Voted Debt Service Fund accounts for receipt of property taxes from special levies to pay principal and interest on voted general obligation long-term debt. SERVICES PROVIDED BY PROGRAM King County collects property tax based upon mil levies identified by the city to cover annual debt service. Since a large portion of the taxes are not received by the city until November and December of each year, the city can, in accordance with State law, levy one year in advance. RECENT SIGNIFICANT ACCOMPLISHMENTS ➢ Estimated levy rate for 2003 reduced from .234 to .218/thousand assessed valuation. BUDGET ANALYSIS The Voted Debt Service Fund will use special property tax levies of $1,775,000 to pay the debt service on the 1993 GO Refunding of $1,375,000 for principal and $405,752 for interest. $10,000 is from interest income. _ 210 City of Kent, Washington 2003 Preliminary Budget L VOTED DEBT SERVICE SUMMARY FUND ANALYSIS I 2001 2002 2002 2003 Budget Change Actual Adj Budget Est Actual Budget $ % REVENUES Property Taxes 1,664,806 1,775,000 1,775,000 1,775,000 Interest Income 21,797 15,000 9,274 10,000 Total 1,686,603 1,790,000 1,784,274 1,785,000 (5,000) -0.3% EXPENDITURES General Obligation Refunding Principal 12/1 1,255,000 1,315,000 1,315,000 1,375,000 Interest 6.4%-11% 531,402 471,503 471,503 405,752 Total Voted G.O. Bonds 1,786,402 1,786,503 1,786,503 1,780,752 Change in Fund Balance (99,799) 3,497 (2,229) 4,248 Beginning Fund Balance 118,358 18,559 18,559 16,330 Ending Fund Balance 18,559 22,056 16,330 20,578 211 City of Kent, Washington 2003 Preliminary Budget Councilmanic Debt Service Budget Analysis MISSION STATEMENT The Councilmanic Debt Service Fund accounts for the transfer of funds from other sources to pay principal and interest on non-voted general obligation debt, i.e. councilmanic bonds, the city's share of — local improvement districts, and other long-term debt. SERVICES PROVIDED BY PROGRAM - Councilmanic Debt Service Fund captures in one place all of the city's non-voted general obligation debt payments. These payments are funded by transfers from other funds. The city's councilmanic bonding capacity is limited to 1.5 percent of assessed valuation. BUDGET ANALYSIS The Councilmanic Debt Service Fund uses transfers from other funds to pay non-voted general obligation debt. The Street fund will transfer $1,464,957 to fund the street-related bond issues. The — Capital Improvement Fund will transfer in $6,039,271 for various issues. Other transfers include $85,000 from the Lodging Tax Fund; $305,550 from Facilities Centennial Fund; the Water and Sewerage Funds will transfer $48,553 and $75,312 respectively for their portions of the 1999 Limited Tax General Obligation Bonds for the maintenance shop land. 212 City of Kent, Washington 2003 Preliminary Budget COUNCILMANIC DEBT SERVICE SUMMARY FUND ANALYSIS 2001 2002 2002 2003 Budget Change ' Actual Adj Budget Est Act Budget $ % EXPENDITURES COUNCILMANIC BONDS 1992 General Purpose-Refunding Leisure Services 1,268,475 1,075,668 1,075,668 1,071,272 Public Safety 244,586 230,453 230,453 229,511 Public Works 18,377 17,727 17,727 17,655 - Principal 1,190,000 1,055,000 1,055,000 1,115,000 Interest 3.25%/6.6°% 341,438 268,848 268,848 203,438 Total 100.0% 1,531,438 1,323,848 1,323,848 1,318,438 1993 General Purpose-Refunding Leisure Services 18,567 - Public Works 215,952 213,558 213,558 214,058 Public Safety 81,246 98,707 98,707 98,937 Principal 265,000 275,000 275,000 290,000 Interest 2.75%/5.2% 50,765 37,265 37,265 22,995 Total 100% 315,765 312,265 312,265 312,995 1996 General Purpose General Government 888,837 889,604 889,604 893,650 Public Works 147,148 149,238 149,238 151,020 Leisure Services 331,893 330,103 330,103 327,925 Principal 380,000 415,000 415,000 455,000 Interest 987,878 953,944 953,944 917,595 Total 1,367,878 1,368,944 1,368,944 1,372,595 1999 Limited Tax G.O.Bonds General Government 1,125,372 1,126,662 1,126,662 1,124,512 Public Works 302,127 300,539 300,539 296,449 Public Safety 326,021 326,049 326,049 325,553 Leisure Services 49,244 49,515 49,515 49,251 Principal 1,250,000 1,300,000 1,300,000 1,345,000 Interest 552,765 502,765 502,765 450,765 Total 1,802,765 1,802,765 1,802,765 1,795,765 2000 Limited Tax G.O.Bonds Public Safety 342,571 345,924 345,924 343,578 _ Leisure Services 777,818 779,003 779,003 779,211 General Government 215,388 213,467 213,467 211,203 Public Works 93,729 96,313 96,313 99,340 Principal 450,000 475,000 475,000 495,000 Interest 979,506 959,707 959,707 938,332 Total 1,429,506 1,434,707 1,434,707 1,433,332 2002 Limited Tax G.O.Bonds General Government 111,598 111,598 697,778 Public Works 89,144 89,144 464,472 Principal 565,000 Interest 200,742 200,742 597,250 Total 200,742 200,742 1,162,250 TOTAL COUNCILMANIC BONDS 6,447,352 6,443,271 6,443,271 7,395,375 952,104 14.78 - CONTRACT DEBT AND LID'S Valley Com Principal 96,600 128,000 128,000 134,000 Interest 149,282 122,595 122,595 116,963 Total 245,882 250,595 250,595 250,963 213 City of Kent, Washington 2003 Preliminary Budget COUNCILMANIC DEBT SERVICE SUMMARY FUND ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Budget Est Act Budget $ % Kent Station/Water Loan Principal Interest 70,000 70,000 212,456 Total 70,000 70,000 212,456 i Kent Station/King County Principal Interest 360,000 360,000 144,849 _ Total 360,000 360,000 144,849 Clark Lake-short-term financing Interest 175,471 40,457 40,457 15,000 Total 175,471 40,457 40,457 15,000 TOTAL CONTRACT DEBT AND LID 421,353 721,052 721,052 623,268 TOTAL EXPENDITURES 6,868,705 7,164,323 7,164,323 8,018,643 854,320 11.92 - OTHER FINANCIAL RESOURCES Street Fund Streets-92 Refunding 18,377 17,727 17,727 17,655 Streets-93 Refunding 164,924 163,096 163,096 163,477 1993 Refunding 51,028 50,462 50,462 50,580 1996 General Purpose 147,147 149,238 149,238 151,020 1999 Street Arterial 125,886 125,224 125,224 123,520 _ 1999 Street Arterial-2000 Refunding 39,054 40,131 40,131 41,392 1999 East Hill Maint Shops 37,627 37,429 37,429 36,921 1999 East Hill Maint Shops-2000 Refunding 11,673 11,995 11,995 12,372 2000 Kent Station Land 139,632 139,854 139,854 139,915 _ 2000 Parking Garage 338,501 263,517 263,517 263,632 2002 Kent Station Dev-Arterial 55,904 55,904 291,279 2002 Corridors/Streets/Traffic 33,240 33,240 173,193 Total Street Fund 1,073,849 1,087,817 1,087,817 1,464,957 377,140 34.67 - Capital Improvement Fund 92 Refunding-Leisure Services 1,183,475 990,668 990,668 986,272 92 Refunding-Public Safety 244,586 230,453 230,453 229,511 93 Refunding-Leisure Services 18,567 93 Refunding-Public Safety 81,246 98,707 98,707 98,937 96 General Purpose-Leisure Services 331,894 330,104 330,104 327,925 96 General Government-Cent Bldg 583,287 584,052 584,052 588,100 _ 1999G.O.Bonds 1,544,698 1,546,055 1,546,055 1,542,548 2000 LTGO Bonds 871,314 949,069 949,069 944,932 2000 Valley Com 245,882 250,595 250,595 250,963 2000 Clark Lake(short-term) 175,471 40,457 40,457 15,000 2001 Kent Station/Water Loan 70,000 70,000 212,456 - 2001 Kent Station/Intergov Loan 360,000 360,000 144,849 2002 LTGO Bonds 84,402 84,402 556,074 2002 LTGO Bonds-BEET 2 27,196 27,196 141,704 Total Capital Improvement 5,280,420 5,561,758 5,561,758 6,039,271 477,513 8.59 - Water Fund 48,562 48,684 48,684 48,553 Sewerage Fund 75,324 75,514 75,514 75,312 Lodging Tax Fund 85,000 85,000 85,000 85,000 Centennial Fund 305,550 305,550 305,550 305,550 Total Transfers In 6,868,705 7,164,323 7,164,323 8,018,643 854,320 11.92 Interest Income - TOTAL FINANCIAL SOURCES 6,868,705 7,164,323 7,164,323 8,018,643 854,320 11.92 214 - City of Kent, Washington 2003 Preliminary Budget Special Assessment ._ p Debt Service Fund Budget Analysis MISSION STATEMENT The Special Assessment Debt Service Fund is established by the city pursuant to State law. The fund is established to collect assessments and pay special assessment debt. It also funds a guaranty account to provide a 2 year protection period during possible foreclosure on any special assessment properties. SERVICES PROVIDED BY PROGRAM Based on bond marketing information from the city's financial advisors and limits established by State law, the Special Assessment Guaranty Fund continues to accumulate an ending fund balance of ten percent of the total outstanding special assessment debt. At December 31, 2001, Special Assessment Fund cash and investments on hand equaled $2,619,048, leaving a net outstanding debt of $18,605,409. Upon closing, property owners are given a 30-day prepayment period. Amounts not paid in 30 days are due in annual installments with interest beginning one year from project closing. RECENT SIGNIFICANT ACCOMPLISHMENTS ➢ Paid principle estimated at $2,386,581 in 2002 for various special assessment issues. BUDGET ANALYSIS Debt service on this debt is redeemed as special assessments are received. A budgeted amount for assessments receivable to be collected will be used to redeem assessment bond principal and interest. 215 City of Kent, Wasi iii IgLon 2003 Preliminary Budget SPECIAL ASSESSMENT DEBT SERVICE FUND SUMMARY FUND ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Budget Est Actual Budget $ % REVENUES Special Assessments 2,458,274 1,529,053 1,989,027 1,609,137 Penalty and Interest 1,384,728 1,018,036 1,109,360 977,388 Interest Income 116,486 78,000 72,946 72,899 Proceeds- LID Bonds 536,721 Total 4,496,209 2,625,089 3,171,332 2,659,424 34,335 1.3% EXPENDITURES — Debt Service: Principal 2,541,711 1,516,581 2,386,581 1,584,189 Interest 1,040,548 1,032,588 1,027,090 992,636 _ Total 3,582,259 2,549,169 3,413,671 2,576,825 27,656 1.1% Revenue over Expenditures 913,950 75,920 (242,338) 82,599 6,679 0.09 Other Financial Sources & Uses Transfer to CIP Fund (700,000) Transfer to General Fund (270,000) (270,000) (270,000) -- Arbitrage Audit Expense Repayment of Advance 6,593 Total Other Financial Sources/(Uses) (693,407) (270,000) (270,000) (270,000) Change In Fund Balance 220,543 (194,080) (512,338) (187,401) -- Beginning Fund Balance 2,403,309 2,623,852 2,623,852 2,111,514 Ending Fund Balance 2,623,852 2,429,772 2,111,514 1,924,113 _ 216 -- City of Kent, Washington 2003 Preliminary Budget _ CAPITAL PROJECTS FUND The CAPITAL PROJECTS FUNDS are used to Street Capital Projects 218 account for the financial resources segregated Park Capital Projects 220 for the construction of capital facilities other - than those financed by Proprietary Funds. Other Capital Projects 222 Capital project activity is financed by the Information Technology Capital Projects 224 issuance of debt both general obligation and special assessment, by grants, and by transfers from such other funds as may be approved by ordinance. At year end, both completed and in progress projects are capitalized in the General Fixed Asset Account Group, except for street projects which are not capitalized. 217 City of Kent, Washington i 2003 Preliminary Budget I Street Capital Projects Budget Analysis w� : MISSION STATEMENT The Street Projects Fund was established to account for financial resources to be used for the acquisition or construction of major street capital improvements. SERVICES PROVIDED BY PROGRAM The Street Projects Fund receives bond proceeds, both general obligation and special assessment, transfers from other funds and intergovernmental grants and records project-to-date costs of capital projects lasting longer than one year. As a capital project fund, the Street Projects Fund allows the city to carry over a project budget and costs from year to year until the project is completed and capitalimd. _. BUDGET ANALYSIS The 2003 budget provides $1,795,000 for street related projects to improve the quality of roads and the flow of traffic. Sources of funds for 2003 projects are limited to transfers from the Street Fund. Intersection improvements for 2003 include $400,000 for 248'h Street and $200,000 for other intersection improvements. Arterial projects include $223,000 for 212th Street. Other projects include $592,000 fur asphalt overlays/slurry seal, $300,000 for sidewalks and $80,000 for _- various safety and maintenance projects. 218 L City of Kent, Washington 2003 Preliminary Budget STREET CAPITAL PROJECTS t SUMMARY FUND ANALYSIS 2001 2002 2003 Budget Change Budget Budget Budget $ % OTHER FINANCIAL SOURCES - Transfers in from: Street Fund 4,199,500 3,110,000 1,795,000 Grants 71,673 Proceeds from Sale of Bonds 4,416,000 TOTAL FINANCIAL SOURCES 4,271,173 7,526,000 1,795,000 (5,731,000) (76.1) EXPENDITURES Corridor Projects 228th Street Corridor 500,000 180,000 196th Corridor- Mid Leg (LID 341) 710,000 Arterials SE 256th Street Widening 767,000 212th Street Pavement Rehabilitation 300,000 223,000 Lincoln Avenue 150,000 72nd Ave 180th-188th 110,500 72nd Avenue (196th-194th) 250,000 Washington Avenue Widening 300,000 Orillia Road 100,000 Pacific Hwy South HOV Lanes Phase II 300,000 Intersection & Road Improvements James&Central Intersection 200,000 318,000 132nd Ave Improvements 250,000 94th and Canyon Drive 300,000 248th Street Improvements 200,000 400,000 Military& Reith Road Intersection Repair 450,000 208th&98th Intersection Improvements 100,000 Willis&4th Ave Roundabout 200,000 132nd Ave and 248th Ave Improvements 806,000 # Kent Station Street/Traffic Improvements 2,900,000 # Other Improvements Commute Trip Reduction 71,673 Bike Paths 50,000 Sidewalks 300,000 300,000 300,000 Asphalt Overlays 478,000 497,000 542,000 Traffic Signal Controller Cabinet Replacements 40,000 40,000 City-wide Guardrail &Safety Improvements 30,000 30,000 30,000 Slurry Seal Program 50,000 50,000 50,000 Street Lighting Wiring Upgrades 60,000 Traffic Signal Energy Conservation 25,000 Neighborhood Traffic Control 75,000 75,000 Miscellaneous Intersection Signalization 200,000 Street Striping Program 81,000 83,000 Signal Battery Backup 120,000 TOTAL EXPENDITURES 4,271,173 7,526,000 1,795,000 (5,731,000) (76.1) #Funded with bond proceeds 219 City of Kent, WashirigLul1 2003 Preliminary Budget i Parks Capital Projects Budget Analysis i MISSION STATEMENT The Park Capital Projects Fund was established to account for financial resources to be used for the acquisition or construction of major park facilities. SERVICES PROVIDED BY PROGRAM ➢ The Parks Projects Fund receives transfers from other funds, grants, half of one percent of motor vehicle fuel tax and proceeds of general obligation bond proceeds as approved. As a capital project fund, the Parks Projects Fund allows the city to carry-over a project budget and costs from year to year until the project is completed and capitalized. _ RECENT SIGNIFICANT ACCOMPLISHMENTS ➢ Provided $3,380,000 for the East Hill Sports Facility, $1,100,000 for Kent Station Downtown Park, $80,000 for Service Club Ballfields and $268,848 for other youth and teen projects. ➢ Provided $91,392 for the City Arts Program, $8,400 for Paths and Trails and $50,000 for grant _ matching. ➢ Provided $250,000 for lifecycle renovations and $35,000 for various other park repairs and _ improvements. BUDGET ANALYSIS The 2003 budget provides $1,757,926 for park capital projects. Sources of funds for these projects are primarily transfers in from the Capital Improvement Fund, Youth/Teen Fund and General Fund. The City Arts Program is part of the city's commitment to spend two dollars per capita on public art. The majority of this funding is spent in the General Fund, with the remainder transferred to the Parks Capital Projects Fund to purchase art per the City Art Plan. The 2003 budgeted transfer in is $74,179. Included in the capital projects listed on the following page is the one-half of one percent of the state shared motor vehicle fuel tax revenue required by state law (RCW 47.32.050) to be allocated for paths & trails. The amount for 2003 is $8,747. 220 City of Kent, Washington 2003 Preliminary Budget PARK CAPITAL PROJECTS SUMMARY FUND ANALYSIS i 2001 2002 2003 Budget Change Budget Budget Budget $ % FINANCIAL SOURCES Transfers in from: General Fund 65,162 91,392 74,179 Youth/Teen Fund 240,876 268,848 75,000 - Capital Improvement Fund 75,000 50,000 REET-2nd Quarter Percent 1,444,700 2,745,000 1,600,000 Fuel Tax- Paths&Trails 8,357 8,400 8,747 Proceeds from Sale of Bonds 2,100,000 TOTAL FINANCIAL SOURCES 1,834,095 5,263,640 1,757,926 (3,505,714) (66.6) EXPENDITURES City Arts Program 65,162 91,392 74,179 Paths and Trails 8,357 8,400 8,747 Parks-Grant Matching 50,000 _ Park Land Acquisition/Grant Matching 75,000 50,000 Lifecycle Renovations 250,000 250,000 250,000 Light Pole Replacement 20,000 East Hill Youth Sports Facility#1 910.,000 3,380,000 # 151,000 Service Club Ballfields 80,000 500,000 Basketball Court Development 40,000 Skateboard Parks 100,000 75,000 Youth/Teen Capital Projects 100,876 268,848 Tennis Court Re-surfacing 40,000 Canterbury Park 15,000 Lake Meridian Park Improvements 100,000 - Clark Lake Management Plan 50,000 Adopt a Park Coordinator 35,000 Earthworks/Millcreek Repairs 13,700 _ Regional Trail System Planning 10,000 Master Plans 10,000 20,000 10,000 Professional Fees/Contractors/Lic&Permits 15,000 20,000 Pick-up Truck for Parks Planner 25,000 Kent Station Downtown Park 1,100,000 Other Parks Projects 16,000 Soccer Field Development 250,000 East Hill Crew Maint Shop 10,000 Town Square Park 50,000 Glenn Nelson Park 250,000 Off-leash Park 9,000 TOTAL EXPENDITURES 1,834,095 5,263,640 1,757,926 (3,505,714) (66.6) BEGINNING FUND BALANCE 158,422 ENDING FUND BALANCE 158,422 #Funded with bond proceeds 221 City of Kent, Washington 2003 Preliminary Budget i Other Capital Projects Budget Analysis AblZ MISSION STATEMENT The Other Capital Projects Fund was established to account for the financial resources to be used for the acquisition or construction of major facilities not related to streets or parks and to account for other one time only projects. SERVICES PROVIDED BY PROGRAM ➢ This fund was set up to account for Capital Projects that do not fit into any other capital project category. The Other Capital Projects Fund receives transfers from other funds, grants and general obligation bond proceeds as approved. ➢ Project funds allow the city to carry-over a project budget and costs from year to year until a project is completed and capitalized. BUDGET ANALYSIS During 2002, Information Technology Capital Projects were moved to a new, separate fund, included in this section of the budget document and so titled. Since all capital projects for 2003 have been classified in other funds, there are no expenditures budgeted in the Other Capital Projects Fund. 222 i City of Kent, Washington 2003 Preliminary Budget t OTHER CAPITAL PROJECTS SUMMARY FUND ANALYSIS 2001 2002 2003 Budget Budget Budget FINANCIAL SOURCES Transfers in from: Capital Improvement Fund 265,000 440,000 Proceeds from Sale of Bonds 2,700,000 TOTAL FINANCIAL SOURCES 265,000 3,140,000 EXPENDITURES Public Safety _ Fire - Breathing Apparatus Cylinder Replacement 40,000 40,000 Fire - Hurst Tool Replacement 20,000 20,000 Fire -Thermal Imaging Cameras 35,000 Police - Communication Upgrades/Replacements 75,000 Police - LCD Projector for Classroom 20,000 Subtotal Public Safety 115,000 135,000 Valued Government Services Downtown Gateway Projects 25,000 Miscellaneous Projects 150,000 305,000 Campus Expansion/Renovation 1,700,000 # Kent Station Infrastructure, Arch & Engineering 1,000,000 # Automation Projects 732,701 - Subtotal Valued Government Services 907,701 3,005,000 TOTAL EXPENDITURES 1,022,701 3,140,000 CHANGE IN FUND BALANCE (757,701) BEGINNING FUND BALANCE 757,701 # Funded with bond proceeds 223 City of Kent, Washington 2003 Preliminary Budget 1 I TVInformation Technology j Capital Projects MISSION STATEMENT The Information Technology Capital Projects Fund was established to account for the financial resources to be used for the acquisition of major technological equipment and to account for other one time only projects. SERVICES PROVIDED BY PROGRAM ➢ The Information Technology Capital Projects Fund receives transfers from other funds and general obligation bond proceeds as approved. ➢ Project funds allow the city to carry-over a project budget and costs from year to year until a project is completed and capitalized. BUDGET ANALYSIS For 2003 expenditures budgeted are for equipment purchases funded only by transfers from other funds. 224 City of Kent, Washington 2003 Preliminary Budget INFORMATION TECHNOLOGY CAPITAL PROJECTS e. BUDGET ANALYSIS i 2001 2002 2003 Budget Budget Budget FINANCIAL SOURCES Transfer In from: Street Fund 100,000 100,000 100,000 Capital Improvement Fund 370,000 300,000 100,000 Water Fund 100,000 100,000 100,000 - Sewerage Fund 200,000 200,000 200,000 Bond Account 732,701 Proceeds from sale of bonds 2,000,000 _ TOTAL FINANCIAL SOURCES 1,502,701 2,700,000 500,000 EXPENDITURES Automation Projects 1,407,752 2,700,000 500,000 GIS Software Conversion 41,308 TOTAL CAPITAL PROJECTS 1,449,060 2,700,000 500,000 Transfer out To Operating Fund 53,641 TOTAL USES 1,502,701 2,700,000 500,000 225 1 City of Kent, Washington 2003 Preliminary Budget 1 i 1 g A S H 1 N G .. This page intentionally left blank. _ 226 L City of Kent, Washington 2003 Preliminary Budget ENTERPRISE FUNDS The ENTERPRISE FUNDS are used to account Utility Clearing 228 - for the financing of services provided to the Utility Billing 229 general public where all or most of the costs involved are paid for by user charges. By using Administration and Warehouse 232 an ENTERPRISE FUND concept all revenues Water 237 and expenditures including debt service and capital costs are consolidated to provide more Sewerage 245 _ complete financial presentation. An analysis Golf Course 253 can be made to see the relationship between user charges and the total cost of operations. The City operates three Enterprise Funds: a water utility; a sewerage utility including sewer and drainage; and a golf complex including 18- hole golf course, a nine-hole executive course, driving range and mini-putt. Though the Utility Clearing Fund is an Internal Service type of +►-� fund, it is included in this section with the Water and Sewerage Funds it directly relates to. 227 City of Kent, Washington 2003 Preliminary Budget 1 I { UTILITY CLEARING SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Budget YTD-August Budget Change$ Change% EXPENDITURES BY PROGRAM Utility Billing Warehouse 255,698 315,737 190,788 325,835 10,098 3.2 Public Wks Ops Admin 1,449,595 1,535,072 977,042 1,489,635 (45,437) (3.0) Subtotal Expenditures 1,705,293 1,850,809 1,167,831 1,815,470 (35,339) (1.9) Cost Allocation 1,705,293 1,850,809 2,670,337 1,815,470 35,339 1.9 Net Expenditures (1,502,506) EXPENDITURES BY OBJECT Salaries 998,072 1,068,488 734,307 1,129,142 60,654 5.7 Benefits 260,277 272,494 180,471 333,366 60,872 22.3 Supplies 107,703 96,103 80,901 94,452 (1,651) (1.7) Services&Charges 2,394,969 2,558,814 1,624,638 2,460,689 (98,125) (3.8) Capital Outlay 11,890 Subtotal Expenditures 3,772,910 3,995,899 2,620,317 4,017,649 21,750 0.5 Cost Allocation 3,772,910 3,995,899 2,670,337 4,017,649 21,750 0.5 Net Expenditures (50,020) 228 L_ City of Kent, Washington 2003 Preliminary Budget Customer Service Utility Billing MISSION STATEMENT As a division of Finance, this group provides excellent customer services for utilities, LID accounts receivables, accounts payables and coordinates receipting activities for all city cash receipts. SIGNIFICANT EXPENDITURE CHANGES IN 2003 Proposed budget cuts from the baseline forecast include $16,569 in services and $1,053 in travel, - training and subsistence for a total proposed savings of $17,622. - SERVICES PROVIDED BY PROGRAM ➢ Responsible for the operation of the utility billing system and for responding to customer inquiries by phone and over the counter. ➢ Performs meter-reading activities including starts/stops, finals, meter changes, customer complaints, leaks and minor repairs. ➢ Responsible for management of Utility Billing and providing customer service for utilities. 2000 2001 2002 �- Statistics/Workload Measures Actual Actual Estimate Automated Utility Payments - 243 890 Number of Starts/Stops 3,610 3,765 4,200 Delinquency Mailers 6,325 6,850 6,900 Discontinued Services 404 540 500 GOALS FOR 2003 ➢ Increase number of customers utilizing the Automatic Clearing-House payment system. ➢ Implement a procurement card project for purchasing. ➢ Research alternatives for meter reading automation. ISSUES IMPACTING 2003 AND BEYOND ➢ 229 City of Kent, Washington 2003 Preliminary Budget DEPARTMENTAL PERFORMANCE ➢ Relocated Customer Service division from City Hall to the Centennial Building. ➢ Fully implemented the Automatic Clearing House (electronic utility billing) payment system. ➢ Provided forms on the city's web site for customer access. 230 L_ City of Kent, Washington 2003 Preliminary Budget I 4 -- UTILITY BILLING SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Budget YTD-August Budget Change$ Change% EXPENDITURES BY PROGRAM Customer Services 1,811,458 1,879,762 1,275,604 1,929,887 50,125 2.7 Utility Field Svcs 253,717 265,328 176,305 272,292 6,964 2.6 — Sub total Expenditures 2,065,175 2,145,090 1,451,910 2,202,179 57,089 2.7 Cost Allocation (2,065,178) (2,145,090) (1,436,752 2,202,179 57,089 2.7 Net Expenditures (3) 15,158 Expenditures by Object Salaries 401,220 415,479 307,930 441,635 26,156 6.3 Benefits 102,517 110,510 74,335 135,214 24,704 22.4 Supplies 27,105 21,432 17,860 19,648 (1,784) (8.3) Services&Charges 1,531,443 1,597,669 1,051,784 1,605,682 8,013 0.5 Capital Outlay 2,888 Sub total Expenditures 2,065,175 2,145,090 1,451,910 2,202,179 57,089 2.7 Cost Allocation 2,065,178 2,145,090 1,436,752 2,202,179 57,089 2.7 Net Expenditures (3) 15,158 231 -F, City of Kent, Washington 2003 Preliminary Budget Public Works Operations e"1 Administration and Warehouse PUBLIC WORKS DIRECTOR O MGFL]NS MGR,PE W e..I— FIELD ENGWEERI ADYIN SVS IECNNICAL SUPERVSOR ANALYST SUPERVISOR PROGRAMMEW MWA GPS SURVE Mwt ANALYST Y ACCT TECN ACCWMSYCS DEPT SYSTEMS YWp TECHNICIAN J ASSISTANT] ADYIN SECT SUPPORT SPEC FLEET MGR STREET MAINT WATER MAINT UTILITIES MAINT SUPT SUPT SUPT STORMAJRAIN FAC 116P J TrafNe Sign* MalMena Veyelatlon Myt FxIlNlea Water Treatment HydranU Matere MAIna/S—IeN Sawar Storm FIELD FIELD FIELD FIELD FIELD FIELD FIELD FIELD FIELD FIELD FIELD SUPERVISORI SUPERVISOR SUPERVISOR SUPERV50II SUPERVISOR SUPERVISOR SUFERV50R SUPERVSOi SUPERVISOR SUPERVSOR SUPERVISOR RADIO TECH MZ] MW A ANNIW Vp Slorm Yap MW A MW A M2 a MW A SPECIALIST MW♦ MW a �. MECHANMp „W.p MW] MWJ M�3 M'] „W.A MW] YWJ SI�Vp Storm Vp MWf MWJ MWJ MWp MWJ WMW Vp Slorm VN MW2 MZp MW3 NW] MWp MWp J Y« contra cancer J A —. wn.Wr v.p MUM TECH ' MISSION STATEMENT The Administration Section of the Public Works Operations Division provides quality administrative support in the areas of payroll and timekeeping, accounting, accounts payable, clerical assistance, front counter and phone customer service, Hansen support/data input, various support including warehousing, accounting, technical operation support and administration to the following Operations Sections: Water, Sewer, Drainage, Street, and Fleet Services. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES - 2003 Proposed reductions from the baseline forecast for expenditures include supplies, travel, training and subsistence in this division for a total of $7,240. Operations proposed an additional administrative position in the 2002 budget because of the annexations and growth of the community, however, it was eliminated from the budget when revenues for City services were projected to be less than estimated. Again in 2003 we would have requested an administrative position along with a Warehouse Assistant to meet the demands of the growth of the community, however, revenues would not support these positions. SERVICES PROVIDED BY PROGRAM Provide administrative support for all operations sections. 232 City of Kent, Washington 2003 Preliminary Budget i r Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Administration- Purchase Orders Processed 2,200 2,243 2250 Invoices Billed (Accounts Receivable) 225 215 230 Refund Requisitions 50 45 50 Customer Service Calls 1,375 1,530 1690 Personnel Actions Processed N/A 152 120 Time Sheets Processed (Hansen) 24,000 25,000 25,000 Vehicles/Equipment Processed 388 466 470 Warehouse- Hydrant Meters Issued 210 165 175 Customers Served 7,752 8,521 8,500 Purchase Orders Processed 1,294 1,334 1,300 Special Projects $96,028 - Parts Runs 380 515 500 Small Equipment Repairs 148 219 200 Total Inventory $227,090 $236,149 $230,000 Engineering/Technical Services Number of Projects Managed 45 62 60 Cost of Operations Managed Projects N/A $4,160,000 $4,200,000 Cost of Operations Involved Projects N/A $59,235,000 $60,000,000 ' Inventory Control GPS Set-ups N/A N/A 7,000 Assist Engineering Survey N/A 215 HRS 200 HRS Inspections Project Walk-thru 875 HRS 756 HRS 800 HRS - ,.. Pavement Management Program 1315 HRS 1445 HRS 1500 HRS Number of Work Orders Generated 28,370 36,378 50,000 Manhole Inspections Tracked 2,960 3,190 3,200 TV Inspections Logged 1,243 1,471 1,500 Customer Service Responses 1,371 1,920 2,000 GOALS FOR 2003 ➢ Continue preparation of an office administrative manual for standardization and training purpose. ➢ Continue to complete an electronic filing/record system for ease of record retrieval. ➢ Assist consultant in the final design and construction of the new East Hill Operations Facilities infrastructure utilities. Utilities include Water, Sewer, Drainage, and Street Improvements. Construction of the Operations Facility may not begin until 2007 contingent upon funding availability. ➢ Continue the effort in studying the benefit of consolidating the central warehousing service to the entire City including Public Works, Park Maintenance, Facilities Maintenance and Home Repair. ➢ Review the resource options for Street Maintenance to provide for a consistent funding source for operations, maintenance, and replacement of the street infrastructure system. The Street infrastructure includes; signs and markings, sidewalks, bridges, other structures in the right-of-way, and Street pavement. 233 City of Kent, Washington 2003 Preliminary Budget ➢ Continue to prepare for time sheet input by Operations staff directly to the Hansen System for Ilk, instantaneous payroll processing. ➢ As the systems that are maintained by Operations continue to age, establishing replacement programs for these systems must be a part of the overall annual work plan. Water, Sewer and Drainage systems have an estimated life expectancy of approximately 50-100 years, and Street systems average about 20 years in Kent depending upon construction materials and standards. The City, therefore, must plan on replacing 1/20 to 1/100 of these systems annually. Funding for replacing these systems will need to be identified and secured. ISSUES IMPACTING 2003 AND BEYOND ➢ The urgent need for a new Operations/Maintenance center to accommodate the growth of the city's services. ➢ Continue to review the level of services that this division is providing. Recently adopted performance measures and standards to identify the amount of work performed by each employee. As we continue to grow we can accurately predict staffing levels and in turn areas where without increased staff, levels of service could be affected. DEPARTMENTAL PERFORMANCE ➢ Assisted in the completion of the East Hill Facilities pre-design efforts. -- ➢ Completion of the Water Comprehensive Plan. ➢ Implemented the new GPS As-Built Program. ➢ Completed annual update of division's emergency response plan. ➢ Prepare Safety Coordination Plan and Job Safety Analysis. 234 City of Kent, Washington 2003 Preliminary Budget i UTILITY OPERATIONS / WAREHOUSE SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Budget YTD-August Budget Change$ Change% EXPENDITURES BY PROGRAM Warehouse 255,698 315,737 190,788 325,835 10,098 3.2 Public Wks Ops Admin 1,449,595 1,535,072 977,042 1,489,635 (45,437) (3.0) Sub total Expenditures 1,705,293 1,850,809 1,167,831 1,815,470 (35,339) (1.9) Cost Allocation 1,705,293 1,850,809 1,233,008 1,815,470 35,339 1.9 Net Expenditures (65,178) EXPENDITURES BY OBJECT Salaries 596,850 653,009 426,376 687,507 34,498 5.3 Benefits 157,759 161,984 106,136 198,152 36,168 22.3 Supplies 80,598 74,671 63,041 74,804 133 0.2 Services&Charges 863,525 961,145 572,854 855,007 (106,138) (11.0) Capital Outlay 9,001 Sub total Expenditures 1,707,733 1,850,809 1,168,407 1,815,470 (35,339) (1.9) Cost Allocation 1,707,734 1,850,809 1,233,585 1,815,470 35,339 1.9 Net Expenditures (1) (65,178) 235 City of Kent, Washington 2003 Preliminary Budget I UTILITY CLEARING FUND i LIST OF POSITIONS Full Time (FT) Regular Part Time (RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT UTILITY BILLING/READING Financial Service Supervisor 1.00 1.00 1.00 Customer Svcs Representative 2.00 1.06 2.00 1.06 2.00 1.06 Financial Analyst 1.00 1.00 Accounting Technician 1.00 Field Services Supervisor 1.00 1.00 1.00 Meter Reader III 1.00 1.00 1.00 Meter Reader II 2.00 2.00 2.00 SUBTOTAL 8.00 1.06 8.00 1.06 8.00 1.06 FULL TIME EQUIVALENTS 9.06 9.06 9.06 UTILITY OPERATIONS Operations Manager 1.00 1.00 1.00 Administrative Services Supv. 1.00 1.00 1.00 Accounting Technician 2.00 2.00 2.00 Accounting Services Assistant II 1.00 1.00 1.00 Administrative Secretary 1 1.00 1.00 1.00 Programmer Analyst 1.00 1.00 1.00 GPS Technician 1.00 1.00 1.00 Dept Sys Support Specialist 1.00 1.00 Technical Data Clerk 1.00 Engineer 1 1.00 1.00 1.00 SUBTOTAL 10.00 10.00 10.00 WAREHOUSE Field Supervisor 1.00 1.00 1.00 Warehouse Assistant 1.00 1.00 1.00 Maintenance Worker 1 1.00 1.00 1.00 SUBTOTAL 3.00 3.00 3.00 TOTAL 21.00 1.06 21.00 1.06 21.00 1.06 FULL TIME EQUIVALENTS 22.06 22.06 22.06 COMMENTS 2000- Eliminated Customer Services position due to Initiative 695 2001 -Add back Customer Services position. Add one additional Courier. 2002-No changes 2003-No changes 236 KS V:\Sa Pos m usts.Es IWNV UO2 City of Kent, Washington 2003 Preliminary Budget s WATER OPERATING FUND SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Budget YTD-August Budget Change$ Change% - REVENUE Charges for Services Water Sales 6,782,024 6,970,754 4,521,275 7,429,628 458,874 6.6 Miscellaneous Revenue 54,249 49,811 38,340 56,392 6,581 13.2 - Total Revenues 6,836,273 7,020,565 4,559,615 7,486,020 465,455 6.6 OPERATING EXPENSES 5,655,579 6,416,969 3,846,484 6,072,583 (344,386) (5.4) Revenue over Expenses 1,180,694 603,596 713,131 1,413,437 809,841 134.2 OTHER SOURCES Interest income 700,248 1,493,000 165,986 187,000 (1,306,000) (87.5) System Develop Chges 359,098 257,020 147,308 607,000 349,980 136.2 Connection Charges 30,059 19,405 15,900 20,000 595 3.1 Charges In Lieu Of Assessments 394 553 40,680 41,087 40,534 7,329.8 Miscellaneous Other Sources 930,504 TOTAL OTHER SOURCES 2,020,303 1,769,978 369,873 855,087 (914,891) (51.7) - TOTAL SOURCES 8,856,576 8,790,543 4,929,488 8,341,107 (449,436) (5.1) OTHER FINANCIAL USES Transfers out to: _. Debt Service-Water 1,293,388 1,278,281 1,173,302 1,730,156 451,875 35.4 Debt Service-Councilmanic 48,562 48,684 9,093 48,553 (131) (0.3) Water Capital Projects 1,001,600 1,246,800 (87,305) 1,733,968 487,168 39.1 Automation Capital Projects 100,000 100,000 100,000 Other Transfers out 97,750 TOTAL OTHER USES 2,541,300 2,673,765 1,095,089 3,612,677 938,912 35.1 TOTAL EXPENSES& USES 8,196,878 9,090,734 4,941,574 9,685,260 594,526 6.5 EXPENSES AND OTHER USES BY OBJECT CODE Salaries 1,338,481 1,451,843 951,332 1,480,533 28,690 2.0 Benefits 394,521 408,031 273,814 493,124 85,093 20.9 T Supplies 434,766 617,848 241,784 463,986 (153,862) (24.9) Services&Charges 3,378,444 3,902,052 2,340,398 3,679,745 (222,307) (5.7) Transfers Out 2,541,300 2,673,765 1,095,089 3,612,677 938,912 35.1 Capital Outlay 135,105 82,000 79,055 (82,000) (100.0) - Debt Service Interest 56,238 Cost Allocation 81,977 44,805 39,898 44,805 TOTAL EXPENSES& USES 8,196,878 9,090,734 4,941,574 9,685,260 594,526 6.5 _. INCREASE(DECREASE) 659,698 (300,191) (12,085) (1,344,153) (1,043,962) 347.8 Working Capital 1/1 2,397,979 3,057,676 3,057,676 1,826,000 (3,057,676) (100.0) - Ending Working Capital Unreserved 3,057,676 2,757,485 3,045,591 481,847 (4,717,014) (171.1) Reserved Working Capital 12/31 3,057,676 2,757,485 3,045,591 481,847 (4,717,014) (171.1) 237 City of Kent, Washington 2003 Preliminary Budget i Public Works Operations Water Division MISSION STATEMENT The water division's purpose is to operate and maintain Kent's water system and infrastructure in a manner that provides for the supply and delivery of clean, drinkable water for its customers, and an adequate water supply for domestic, industrial and fire protection needs now and in the future. The water division also locates and marks all city-owned underground infrastructure for the One Call ` system, as well as operates and maintains the Control Center and SCADA system for routine and emergency coordination and operations among divisions. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES - 2003 Funding was requested for an additional Maintenance Worker 3, but was not included in the recommended budget for 2003 due to funding restraints. Proposed reductions from the baseline forecast include $160,482 savings in water for resale and a 20% cut in travel, training and subsistence of $6,240 for a total savings of $166,722. SERVICES PROVIDED BY PROGRAM _ Services include: maintenance of Kents water sources, including wells, interties and spring supplies; pumping stations, pressure reducing and reservoir facilities; water quality monitoring and treatment operations; maintenance of water mains, valves, water services, fire hydrants, meters and other appurtenances; and locating/marking all city utilities. The Control Center centralizes all water, sewer and storm station SCADA alarms and coordinates routine and emergency responses by Public Works personnel. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Actual Actual Estimate Number of City Customers (residents) 52,813 54,056 55,325 Number of Water Services (meters) 12,433 12,620 12,850 Billion Gallons of Water Produced Per Year 3.1 2.8 3.1 Peak Water Production (mil gallons per day) 13.1 12.0* 17.57 Well Facility Capacity-Peak Day (mil gallons) 17.3 18.1* 18.1 Sodium Fluoride - Pounds Per Year Used 72,350 49,275* 72,350 Chlorine (gaseous) - Pounds Per Year 20,250 18,150* 21,000 Sodium Hypochlorite Used at Plant (gal.) 6,780 3,443* 7,500 Unaccounted for Water 6.5% 4.5% 4.5% Number of Miles of Water Distribution System 250 252 260 Number of Reservoirs/Tanks 8 8 8 Number of Pumping Stations 6 6 6 Utility Requests (One-call Program) 4,458 3,998 4,500 * 2001 drought 238 City of Kent, Washington 2003 Preliminary Budget GOALS FOR 2003 Citywide Goals ➢ Annexation - With the annexation of additional areas the water service requirements will increase by encouraging growth and development. This growth will require additional infrastructure such as water mains, water sources, and reservoirs to provide adequate potable water for fire protection - and customer use. ➢ Downtown Vitalization - Increasing density and size/value of downtown structures will require upsizing, water mains and fire hydrant density to meet the demands for water service and satisfy fire protection requirements. _ ➢ Safe Community for People- providing continuously safe, reliable drinking water for the community and adequate supply for fire protection will enhance the community. Protecting the water quality in the distribution system is becoming increasingly important to overall water quality for the consumer, through monitoring, cleaning, and flushing water mains, as well as improving the water circulation throughout the system with modeling and improved system design. ➢ Aquifer Protection - Increasing development around sources and the proliferation of more stringent water quality regulations combined make all water sources more susceptible to contamination. Additional sources are extremely expensive to development or are not available at any price. Therefore, money and time invested to protect existing sources is well spent. The value ._ of water produced by a single quality source is equivalent to millions of dollars in revenue per year. Loss of revenue and the cost of "cleaning up" or replacing a contaminated source would significantly impact the city. Continued emphasis on analyzing and implementing a comprehensive source protection plan is of great importance if we are to continue to provide the existing level of service to our customers. Other Departmental Goals ➢ Enhance Kent's water supply with the development of additional supply at Soos Creek well, also designed to allow aquifer recharge during the winter season. ➢ Complete the construction of the upper portion of Pipeline 5 to supply water to the Kent Springs Transmission main at Kent Springs by July 2002. ➢ Complete the construction of the Corrosion Control facilities required by the Safe Drinking Water Act. Begin the water quality monitoring for two 6-month periods to optimize the corrosion control in _. the water system as agreed in the bilateral compliance agreement with the Washington State Department of Health (DOH). ➢ Improve the reliability of the fire hydrants and valves in the water system by continuing with an improved maintenance and exercise program, in conjunction with a water main cleaning program. ➢ Complete the construction of a replacement Pump Station 3 and emergency power capability for the facility. ➢ Begin the replacement of the SCADA system Remote Telemetry Units (RTU's) for water, sewer and - storm facilities, in order to improve reliability and replace aging equipment. 239 City of Kent, Washington 2003 Preliminary Budget ➢ Obtain grant funding from the Office of Emergency Management and begin the seismic improvements to the remainder of Kent's reservoirs, Cambridge, 6 MGR #1 and the Reith Road - reservoirs. ➢ Install new or enhanced emergency power systems at Pump Station 5 and Guiberson Reservoir to provide greater system reliability. ➢ Study the cost/benefits of moving toward automated meter reading systems for the water system. ➢ Improve the overall water quality of the water system, including cleaning and flushing of dead end mains and other problem areas to provide greater customer satisfaction with water quality. ISSUES IMPACTING 2003 AND BEYOND ➢ Increasingly complex water quality requirements will force upon us additional budgeting for skilled personnel for monitoring, source protection, water system operations and additional treatment. ➢ Water supplies capable of meeting the increasing demand of industry; with its transient population and increased residential population. Impact on manpower and the water system will be significant as we begin to move into the planning, design and implementation stages of developing additional supply sources and distribution systems. _ ➢ Kent's role in regional water issues are becoming more diverse. Participation in the planning of those issues will have a significant effect on the control the city has on its "water future". ➢ Asbestos water main replacement will continue to have an impact, as will growth and population movement, on sizing and flow requirements. Reservoir and large main installations may be required to keep pace with demand and fire flow evaluations/requirements. ➢ Implications of the Meridian annexation and the role of Water District. 111, as well as its future association with the Kent water system. ➢ There is currently 1,372,800 feet of various size water distribution piping operated, maintained, and replaced by the City of Kent. The life expectancy of these pipes range from 50-100 years with the average being 75 years. As our water infrastructure continues to age, it will be necessary to replace those pipes that leak and no longer function as designed. On the average 1/75 of the water system should be replaced annually. Currently there is 18,346 LF of 8" pipe and 18,551 LF of 6" pipe requires replacement at an estimated cost of $2,000,000. In the long term the goal is to identify infrastructure replacements before they have to be replaced under emergency circumstances and replace them in a scheduled manner. In addition by identifying a replacement schedule and matching it with the resources required to fund the replacement plan would obtain the best use of those resources available. 240 City of Kent, Washington 2003 Preliminary Budget DEPARTMENTAL PERFORMANCE 4 ➢ Improved the security at Kent's water reservoirs and sources of supply, as well as the other water facilities. ➢ Evaluated the Remote Telemetry units (RTU) for all remote facilities in Water, Sewer and Storm systems for long range replacement and planning strategies. ➢ Began an improved valve and fire hydrant maintenance and operating program to improve the performance and system reliability of these appurtenances. ➢ Completed the 3rd annual printing and distribution of the Consumer Confidence Report to all customers as mandated by the Safe Drinking Water Act. ➢ Completed the Comprehensive Water System Plan as required by the Washington State Department of Health. Resubmit for SEPA review by the public and other agencies. Submit the final version to the Department of Health for review and approval. ➢ Completed the installation of the 41h pump at Pump Station #5 to improve the water system reliability and capacity. ➢ Complete the vulnerability study to determine the City's exposure to damage or contamination of our water system or sources as a result of deliberate act of terrorism. The vulnerability study is a requirement of the H.R. 3448 calling for the protection of Americans against attacks on physical ` facilities and computer systems. 241 City of Kent, Washington 2003 Preliminary Budget WATER CAPITAL PROJECTS BUDGET ANALYSIS _ 2001 2002 2003 _ Budget Budget Budget FINANCIAL SOURCES Transfers in from : Water Operating 1,001,600 1,246,800 1,733,968 TOTAL FINANCIAL SOURCES 11001,600 1,246,800 1,733,968 EXPENDITURES Miscellaneous Water Improvements 297,000 309,000 500,000 Wellhead Protection 250,000 Pump Station #3 Replacement 75,000 Water Source Development 350,000 Pump Station #5 Generation 75,000 3 Year Large Meter& Vault Replacement 33,000 33,000 34,000 Remote Site Security Vulnerability Study 50,000 Feed System Evaluation Study, GWI 100,000 Remote Telemetry Upgrades 171,600 136,800 139,968 Water Conservation 100,000 287,000 Kent Station Improvements 56,000 East Hill Reservoir 500,000 _ Portable Generation 75,000 Clark Springs HCP 300,000 Clark Springs Fencing 60,000 _ Hydrant Replacement Program 50,000 TOTAL WATER CAPITAL PROJECTS 11001,600 1,246,800 1,733,968 242 - City of Kent, Washington 2003 Preliminary Budget WATER DEBT RESERVE SUMMARY FUND ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Est Actual Budget $ % REVENUES Interest Income 65,568 48,221 28,234 27,000 Transfer in from Water Fund 1,293,388 1,759,953 1,278,281 1,661,346 Total Revenues 1,358,956 1,808,174 1,306,515 1,688,346 EXPENDITURES Transfer Out to Water Fund 168,976 1995 Water Revenue Refunding Principal 1,150,000 1,140,000 1,140,000 195,000 Interest 113,693 68,365 68,365 18,205 1986 Trust Fund Loan Principal 21,672 21,672 21,672 21,672 Interest 3,576 3,251 3,251 2,601 2001 Tacoma Pipeline Trust Fund Loan#1 Principal 476,665 500,000 Interest 23,750 50,000 44,993 47,500 2002 Tacoma Pipeline Trust Fund Loan#2 Principal Interest 35,174 2003 Tacoma Pipeline Bond Reimbursement Principal Interest 841,194 Total Expenditures 1,481,667 1,759,953 1,278,281 1,661,346 TOTAL CHANGE IN FUND BALANCE (122,712) 48,221 28,234 27,000 BEGINNING FUND BALANCE (132,764) (255,476) (255,476) (227,242) ENDING FUND BALANCE (255,476) (207,255) (227,242) (200,242) 55,234 -21.6% 243 City of Kent, Washington 2003 Preliminary Budget WATER OPERATION LIST OF POSITIONS ^ Full Time (FT) Regular Part Time (RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT WATER FUND Water Maintenance Super 1.00 1.00 1.00 Control Center Specialist 1.00 1.00 1.00 Maintenance Worker IV 5.00 5.00 5.00 Maintenance Worker III 9.00 9.00 9.00 Maintenance Worker II 5.00 5.00 5.00 Field Supervisor 4.00 4.00 4.00 Engineer 1 1.00 1.00 1.00 Cross Conn Control Inspector 1.00 1.00 1.00 Conservation Specialist 0.50 0.50 0.50 27.50 27.50 27.50 FULL TIME EQUIVALENTS 27.50 27.50 27.50 COMMENTS 2001 -Added a Maintenance Worker II and a Maintenance Worker III. 2002-No changes 2003-No changes 244 KS V:\Se Pmitkm L IsAs 1a2912002 City of Kent, Washington 2003 Preliminary Budget l L.. SEWERAGE OPERATING FUND SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Budget YTD-August Budget Change$ Change% REVENUE Charges for Service Sewer Charges 12,670,527 15,234,968 9,575,051 14,602,485 (632,483) (4.2) Drainage Charges 7,486,988 7,721,635 5,232,289 7,799,336 77,701 1.0 Miscellaneous Revenue 41,399 12,541 16,927 24,913 12,372 98.7 Total Revenues 20,198,913 22,969,144 14,824,267 22,426,734 (542,410) (2.4) OPERATING EXPENSES Sewer Operations 12,934,353 15,531,879 9,745,461 14,924,425 (607,454) (3.9) Drainage Operations 3,402,377 3,710,910 2,247,202 3,791,431 80,521 2.2 TOTAL EXPENSES 16,336,730 19,242,789 11,992,663 18,715,856 (526,933) (2.7) Revenue over Expenses 3,862,183 3,726,355 2,831,604 3,710,878 (15,477) (0.4) OTHER FINANCIAL SOURCES Connection Charges&Charges in Lieu of Assessments: Sewer 40,455 57,929 19,500 29,542 (28,387) (49.0) Drainage 57,356 75,135 101,507 153,783 78,648 104.7 Interest Income 1,000,348 1,000,000 249,942 740,000 (260,000) (26.0) Transfers from Drainage Projects Miscellaneous Other Sources 3,651,884 TOTAL OTHER SOURCES 4,750,042 1,133,064 370,949 923,325 (209,739) (18.5) TOTAL SOURCES 24,948,956 24,102,208 15,195,215 23,350,059 (752,149) (3.1) OTHER FINANCIAL USES Transfers out to: Debt Service-Drainage 1,734,809 1,728,192 1,215,061 1,723,995 (4,197) (0.2) Sewer Capital Projects 5,474,042 1,577,200 180,125 2,412,656 835,456 53.0 Drainage Capital Projects 167,034 403,000 100,000 766,656 363,656 90.2 Councilmanic Debt 75,324 75,514 14,104 75,312 (202) (0.3) Automation Capital Projects 200,000 200,000 200,000 Other Transfers 195,500 Interest Payments 14,739 TOTAL OTHER USES 7,861,448 3,983,906 1,509,290 5,178,619 1,194,713 30.0 TOTAL EXPENSES&USES 24,198,178 23,226,695 13,501,953 23,894,475 667,780 2.9 EXPENSES AND OTHER USES BY OBJECT CODE Salaries 1,608,667 1,873,609 1,161,966 1,854,170 (19,439) (1.0) Benefits 463,341 518,337 322,563 596,446 78,109 15.1 Supplies 118,901 198,119 71,350 220,161 22,042 11.1 Services&Charges 14,204,963 16,524,724 10,507,812 16,265,658 (259,066) (1.6) Transfers Out 7,846,709 3,983,906 1,509,290 5,178,619 1,194,713 30.0 Capital Outlay 123,663 128,000 118,000 (128,000) (100.0) Debt Service Interest 14,739 T Cost Allocation 182,805 189,029 220,579 220,579 TOTAL EXPENSES&USES 24,198,178 23,226,695 13,501,953 23,894,475 667,780 3 INCREASE(DECREASE) 750,777 875,513 1,693,263 (544,416) (1,419,929) (162) Working Capital 1/1 151,434 902,211 902,211 2,216,660 (902,211) (100.0) Working Capital 12/31 902,211 1,777,724 2,595,474 1 1,672,244 1 860,239 48.4 245 City of Kent, Washington 2003 Preliminary Budget Public Works Operations sewer Division 1 MISSION STATEMENT To provide for the operations and maintenance of the sanitary sewer systems including maintenance of mainlines, pump stations, and other facilities used in the collection and disposal of wastewater from residential, commercial, and industrial users within the Kent sewer franchise area meeting the requirements of federal, state, and local regulations. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES— 2003 Proposed reductions from the baseline forecast include a 20% reduction in travel, training and subsistence for a total of $2,200. Had revenues been adequate to support a position, a Sewer Maintenance Worker 3 would have been proposed for the 2003 budget year due to growth of the systems operated and maintained by the City of Kent. SERVICES PROVIDED BY PROGRAM 2000 2001 2002 Statistics/Workload Measures Actual Actual Estimate Number of Customer Accounts 12,882 13,093 13,207 Number of Manholes 5,755 6,728 6869 Miles of Sewer Main 190 *207 *209 Number of Pump Stations 11 9 9 Sewer Mains Replaced (Feet) 300 360 750 Sewer Main Taps 3 24 20 Manholes Inspected/Repaired/Replaced 844 1565 1500 Hourly Cleaning Production (Feet) 255 338 250 *Includes Metro Transmission System GOALS FOR 2003 ➢ There is currently 1,093,605 feet of various size sewer piping operated, maintained, and replaced by the City of Kent. The life expectancy of these pipes range from 50-100 years with the average being 75 years. As our sewer infrastructure continues to age, it will be necessary to replace those pipes that leak and no longer function as designed. On the average 1/75 of the sewer system should be replaced annually. Currently there are + 20,000 feet of old clay pipe that requires replacement. In the long term the goal is to identify infrastructure replacements before they have to be replaced under emergency circumstances and replace them in a scheduled manner. In additior by identifying a replacement schedule and matching it with the resources required to fund the replacement plan would obtain the best use of those resources available. 246 City of Kent, Washington 2003 Preliminary Budget i ➢ Completion of the annual sewer preventative maintenance program used to develop the 2003 budget. - ➢ Continue to develop and implement an industrial waste/grease interceptor inspection program to prevent potential unauthorized industrial discharges and sewer plugs due to grease buildup in sewer pipes. ➢ Continue to utilize the Hansen Infrastructure Maintenance Management system data for infrastructure management and for the J.D. Edwards financial/payroll system data to verify accuracy and establish an interface between the systems. ➢ Global Information System (GIS) integration with the Hansen System. - ➢ Upgrade Pump Stations that have met their useful life, and to meet Federal, State, County and Local regulations by installing improvements including control systems to match the standards set for all Pump Stations operated, maintained, and replaced by the City of Kent. ISSUES IMPACTING 2003 AND BEYOND ➢ Completion of the abandonment of the Del Webb pump station and connection to the Del Webb interceptor system. This will eliminate a considerable amount of Infiltration and Inflow into the sanitary sewer system. ➢ Metro is in the process of identifying infiltration and inflow (1/1) sources into sewer systems within Metro's service area. The city will work with Metro to identify those sources of 1/1 into Kent's sewer —� system and recommended corrective action to reduce 1/1 that impact the capacity of the regional wastewater treatment facilities. ➢ In order to determine the condition of the City's sewer system, the sewer section will make every effort to inspect each foot of pipe, manhole, or other facility every five years. Inspecting the sewer system at this interval will allow staff to react quickly to major system deficiencies and schedule _ replacement when other major construction projects are proposed in the same area. DEPARTMENT PERFORMANCE ➢ Created a Facilities/Video subsection within the Utilities section to implement the sewer inspection program consisting of sewer crews inspection and cost-effective repairs to structural damage of the sewer system on a five-year schedule. ➢ Big K sanitary sewer line was installed and will be functioning at full capacity upon the completion of - Lindenthal pump station. ➢ Installed clean-out Ys in the force main from the Horseshoe sanitary pump station 247 1 City of Kent, Washington 2003 Preliminary Budget Public Works Operations Storm Division MISSION STATEMENT _ To provide for the operations and maintenance of the city's storm drainage system including; bio- swales, detention/retention ponds, creek conveyances, roadside and large ditches, manholes, catch- basins, piping systems, and storm pump stations while meeting federal, state, and local regulations. The program is designed to assist in or prevent the flooding of streets, private properties, and the safe collection and discharge of storm water in waterways of the state and within the city. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES- 2003 Proposed budget reductions from the baseline forecast include a 20% reduction in travel, training and subsistence for a total of $5,856. Based on annexations and growth a Storm Vegetation-Maintenance - Worker 3 was proposed in the 2002 Budget was denied due to a budget shortfall and would have been requested again in the 2003 budget had revenues been adequate. SERVICES PROVIDED BY PROGRAM Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Number of Customers 14,969 15,474 15,516 Manholes and Catch-basins 10,317 10,868 11,096 Miles of Storm Drain Pipe 196 199 233 Flood Control Dams 4 4 4 Retention/Detention Facilities 136 152 160 Commercial/Multi-Family Facilities 2,100 2,500 2500 - Private Commercial/Multi-Family Inspections 456 183 450 Number of Pumping Facilities 4 4 6 Inspect, clean, repair, and replace drainage pipeline182,861 272,890 300,000 " " " it " " MH's/CB's 2,734 4,770 3,626 Hourly production for cleaning 255 318 200 GOALS FOR 2003 ➢ Completion of the storm system and pump station on 3Id Avenue South. ➢ Complete the construction of the storm system and pump station on Washington Avenue between James Street and Holly Road. _ ➢ Continue to utilize the Hansen Infrastructure Maintenance Management system data for infrastructure management and for the J.D. Edwards financial/payroll system data to verify accuracy and establish an interface between the systems. 248 City of Kent, Washington 2003 Preliminary Budget ➢ Continue Global Information System (GIS) integration with the Hansen system. ➢ There is currently 1,230,863 feet of various size drainage piping operated, maintained, and replaced by the City of Kent. The life expectancy of these pipes range from 50-100 years with the average being 75 years. As our drainage infrastructure continues to age, it will be necessary to replace those pipes that leak and no longer function as designed. On the average 1/75 of the drainage system should be replaced annually. Currently there are numerous pipes that require - replacement. In the long term the goal is to identify infrastructure replacements before they have to be replaced under emergency circumstances and replace them in a scheduled manner. In addition by identifying a replacement schedule and matching it with the resources required to fund the _. replacement plan would obtain the best use of those resources available. ISSUES IMPACTING 2003 AND BEYOND ➢ Endangered Species Act (ESA) and Phase II Storm Water Regulations will impact storm water management activities. The listing of Puget Sound chinook under the ESA will expectedly affect storm water maintenance activities. Any proposed stream or ditch work involving the removal of vegetation or sediment will be thoroughly scrutinized with respect to possible adverse impact to water quality or habitat. In addition, any salmon recovery plan would likely include requirements for extensive rehabilitation of the stream systems throughout the City of Kent. The major challenge would be to design a stream corridor to effectively cover flood flows and to provide optimum fish habitat while minimizing the need for stream maintenance. It may be necessary to identify all discharges into the streams of the City to determine the impact of these uses. Extensive system monitoring is anticipated. To determine the condition of the City's storm drainage system, the storm division will make every effort to inspect each foot of pipe, manhole, or other facility once every five years. Inspecting the storm system at this interval will allow staff to react quickly to major system deficiencies and schedule replacement when other major construction projects are proposed in the same area. ➢ Experimentation with plantings and structures for Retention/Detention facilities for the purpose of reducing the frequency of maintenance required at these facilities, such as, mowing and cleaning filtration dams. ➢ Total Maximum Daily Loading (T.M.D.L.) requirements may eventually be placed on certain stream(s) within the City of Kent. When these requirements are put into affect the City may be required to develop discharge regulations for connections into these stream systems, and provide for a monitoring system to detect violations of the TMDL thresh-hold established by the Department of Ecology. DEPARTMENT PERFORMANCE _ ➢ Completed 183 in 2001 initial inspections of privately owned multi-family/commercial industrial drainage systems. ➢ Maintained current level of service while facilities, miles of storm drain, catch basins, and number of - customers increased due to annexation and growth. 249 City of Kent, Washington 2003 Preliminary Budget SEWERAGE CAPITAL BUDGET ANALYSIS s 2001 2002 2003 - Budget Budget Budget FINANCIAL SOURCES - Transfers in from: Sewer Operating 348,200 484,600 766,656 Drainage Operating 5,074,200 2,280,600 2,412,976 Other Project Revenues 64,295 TOTAL FINANCIAL SOURCES 5,486,695 2,765,200 3,179,632 EXPENDITURES SEWER Miscellaneous Sewer Replacements 291,000 303,000 520,000 Metro Sewer Interceptor 64,295 _ Remote Telemetry Upgrades 57,200 45,600 46,656 Kent Station Improvements 136,000 248th Street Sewer Extention 200,000 TOTAL SEWER 412,495 484,600 766,656 DRAINAGE Garrison Creek Flood/Erosion Facilities 130,000 144,000 Misc. Storm Drainage Improvements 500,000 658,000 667,320 Soos Creek Basin Improvements 592,000 528,000 419,000 Outfall Treatment Facilities 300,000 100,000 876,000 SE 256th Street Improvements 910,000 132nd Avenue Improvements 200,000 72nd Avenue (196th - 200th) 250,000 - Pacific Hwy South HOV Lanes Phase 1 500,000 Pacific Hwy South HOV Lanes Phase II 785,000 Mill Creek Flood And Erosion Control 320,000 - Endangered Species Act Study 100,000 Remote Telemetry Upgrades 57,200 45,600 46,656 Integrated Pest Management 150,000 - Military & Reith Interesection 100,000 94th Ave S & Canyon Drive Traffic Signal 250,000 218th Street Bridge 300,000 _ Salmon Recovery 60,000 Kent Station Street Improvements 119,000 4th Ave & Willis Roundabout 100,000 James & Central Intersection Improvements 100,000 NPDES Permit 100,000 Horseshoe Acres Pump Station 100,000 10,000 Springbrook Creek 150,000 - Military Rd & 260th Intersection 100,000 TOTAL DRAINAGE 5,074,200 2,280,600 2,412,97E TOTAL SEWERAGE CAPITAL PROJECTS 5,486,695 2,765,200 3,179,632 250 - City of Kent, Washington 2003 Preliminary Budget SEWERAGE DEBT RESERVE SUMMARY FuND ANALYSIS 1 2001 2002 2002 2003 Budget Change Actual Adj Bud Est Actual Budget $ % REVENUES Interest Income 71,039 18,750 24,532 24,000 Transfer in from Sewerage Fund 1,734,809 1,728,192 1,728,192 1,723,995 Total Revenues 1,805,847 1,746,942 1,752,724 1,747,995 EXPENDITURES Transfer Out to Sewerage Fund 239,187 1987 Trust Fund Loan Principal 18,684 18,684 18,684 18,684 Interest 1,214 1,121 1,121 934 1993 Revenue Refund Bonds Principal 560,000 585,000 585,000 610,000 Interest 308,860 286,460 286,460 257,795 1996 Trust Fund Loan Principal 59,634 62,531 62,531 65,568 Interest 65,040 63.336 63,336 60,299 1996 GO Bonds Principal 300,000 310,000 310,000 325,000 Interest 414,397 401,060 401,060 385,715 Total Expenditures 1,967,017 1,728,192 1,728,192 1,723,995 TOTAL CHANGE IN FUND BALANCE (161,170) 18,750 24,532 24,000 BEGINNING FUND BALANCE 419,323 258,153 258,153 282,685 ENDING FUND BALANCE 258,153 276,903 282,685 306,685 48,532 18.8% 251 City of Kent, Washington 2003 Preliminary Budget SEWERAGE OPERATIONS LIST OF POSITIONS Full Time(FT) Regular Part Time (RPT) In Equivalents 2001 2002 2003 2003 _ Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT SEWER FUND Utility Superintendent 0.50 0.50 0.50 Field Supervisor 2.00 2.00 2.00 Maintenance Worker IV 3.00 3.00 3.00 Maintenance Worker III 2.00 2.00 2.00 Maintenance Worker II 2.00 2.00 2.00 TOTAL SEWER 9.50 9.50 9.50 FULL TIME EQUIVALENTS 9.50 9.50 9.50 DRAINAGE DIVISION _. Utility Superintendent 0.50 0.50 0.50 Field Supervisor 2.00 2.00 2.00 Maintenance Worker IV 2.00 2.00 2.00 _ Maintenance Worker III 4.00 4.00 4.00 Maintenance Worker II 6.00 6.00 6.00 Facilities Inspectors 3.00 3.00 3.00 Conservation Specialist 1.00 1.00 1.00 Engineer Water/Env Quality Supv. 1.00 1.00 1.00 Engineer II 2.00 2.00 2.00 Engineer 1 2.00 2.00 -1.00 1.00 Engineer Technician(GRNRA) 1.00 1.00 1.00 - TOTAL DRAINAGE 24.50 24.50 -1.00 23.50 FULL TIME EQUIVALENTS 24.50 24.50 -1.00 23.50 TOTAL SEWERAGE 34.00 34.00 -1.00 33.00 COMMENTS 2000-Added Stormwater Engineer I . Environmental Eng. I reclassed to Eng 11. 2001 -Add a MW II in Sewer,two MW 11's and an Engineering Technician in Storm(GRNRA). 2002-No changes 2003-Propose to eliminate vacant Engineer 1 position 252 KS V:\WPositio L$11.ds 10N/2W2 L City of Kent, Washington 2003 Preliminary Budget f w GOLF OPERATING FUND SUMMARY BUDGET ANALYSIS 2001 2002 2002 2003 Budget Budget Actual Adj Bud YTD-August Budget Change$ Change% REVENUE Green Fees 1,578,909 1,840,000 1,209,643 1,770,000 (70,000) (3.8) Driving Range Fees 259,238 305,000 233,558 400,000 95,000 31.1 Mini Putt Fees 64,467 90,000 41,969 75,000 (15,000) (16.7) Golf Equipment Rentals 206,301 220,000 146,857 220,000 Golf Lessons 117,021 125,000 108,605 155,000 30,000 24.0 Merchandise Sales 95,841 565,000 218,347 400,000 (165,000) (29.2) _ Food,Candy, Beer&Pop 62,842 85,000 60,058 100,000 15,000 17.6 Miscellaneous Revenues 148,910 100,500 66,717 100,500 Total Revenues 2,533,529 3,330,500 2,085,754 3,220,500 (110,000) (3.3) EXPENDITURES Golf Admin& Maintenance 1,471,169 1,925,853 1,260,704 1,902,348 (23,505) (1.2) Management Contract 453,346 400,600 209,452 465,000 64,400 16.1 TOTAL EXPENDITURES 1,924,515 2,326,453 1,470,156 2,367,348 40,895 1.8 Revenue over Expenditures 609,014 1,004,047 615,599 853,152 (150,895) (15.0) OTHER FINANCIAL SOURCES Interest Income 3,119 2,000 488 2,000 Transfers In from: Golf Projects 52,693 Total Other Sources 55,812 2,000 488 2,000 ~- TOTAL SOURCES 2,589,341 3,332,500 2,086,242 3,222,500 (110,000) (3.3) OTHER FINANCIAL USES: Transfers out to: Debt Service-Revenue Bonds 654,588 655,338 436,892 659,618 4,280 0.7 Debt Service Payments 70,196 12,000 5,423 10,000 2,000 16.7 TOTAL OTHER USES 724,784 667,338 442,315 669,618 2,280 0.3 TOTAL USES 2,649,299 2,993,791 1,912,471 3,036,966 43,175 1.4 EXPENDITURES AND OTHER USES BY OBJECT CODE Salaries 694,963 747,340 495,266 733,483 (13,857) (1.9) Benefits 183,403 236,667 128,781 263,542 26,875 11.4 Supplies 254,222 532,915 277,582 429,008 (103,907) (19.5) Services&Charges 789,845 809,531 568,527 941,315 131,784 16.3 Transfers Out 654,588 655,338 436,892 659,618 4,280 0.7 Capital Outlay 2,082 Debt Service Interest 70,196 12,000 5,423 10,000 2,000 16.7 TOTAL USES 2,649,299 2,993,791 1,912,471 3,036,966 43,175 1.4 INCREASE(DECREASE) (59,959) 338,709 173,772 185,534 (153,175) (45.2) Working Capital 1/1 * (101,767) (161,726) (161,726) 15,000 176,726 (109.3) Working Capital 12/31 * (161,726) 176,983 12,046 200,534 23,551 13.3 *Includes cash from$400,000 line of credit.Line of credit expected to be extended beyond 2003. 253 "1 City of Kent, Washington 2003 Preliminary Budget 7 I Golf Complex MISSION STATEMENT To make every round of golf played at Riverbend an enjoyable and memorable golfing experience, by providing quality course conditions and excellent customer service. It is our goal to provide a quality recreational opportunity and preserve the reputation of Riverbend as the finest full service public golf facility in Western Washington. SIGNIFICANT EXPENDITURES AND STAFFING CHANGES - 2003 Proposed budget cuts from the baseline forecast include $88,000 in supplies and $2,681 for services. Salary and benefit savings total $58,094 due to the elimination of two vacant full-time Golf Shop Assistants and the addition of two seasonal temporary help positions. In addition, revenues decrease from the baseline by $110,000, bringing total proposed savings for Golf to $38,775. _ SERVICES PROVIDED Riverbend Golf Complex and Learning Center is set apart from other courses in Western Washington. Riverbend provides various recreational activities for both the golfer and non-golfer, and a variety of programs for every skill level and age group. The 6,666 yard 18 Hole course features a challenging design that will test even the most skilled players, while the 1,174 yard Par 3 course offers the opportunity for beginners and less skilled players to test their skills and improve their game. The Driving Range features 32 covered hitting stations with lights, multiple target greens, and a Learning Center. The Riverbend Miniature Golf Course offers a fun recreational opportunity for everyone including the non-golfer that is enjoyed by all age groups and skill levels. New for 2002 was the addition of the Riverbend Merchandise Center. A fully stocked Pro Shop which offers many name _ brands such as Callaway, Nike, Ping, Titleist, Cutter and Buck, Ashworth, Mizuno, etc. Inventory includes golf apparel, golf clubs, golf bags, golf balls, golf speed carts, golf accessories, and much more. The Merchandise Center also welcomes any special order for the customer, offers re-gripping - and custom clubs. In addition to the numerous services provided by Riverbend, the facility offers a wide variety of programs for every age and skill level of golfer. Services include Men's, Ladies, and Seniors Clubs at - the 18 Hole course, Ladies and Seniors Clubs at the Par 3 course and an outstanding Junior Golf Program. Riverbend hosts a variety of tournaments every year ranging from Men's and Ladies Club events, local business events, afternoon golf leagues, extensive junior golf camps, clinics, tournaments,and several major amateur events. Another feature of the Riverbend Golf Complex is the clubhouse restaurant, Fire Creek Grill, a full - service restaurant and lounge that offers a variety of appetizers, salads, sandwiches, home-made soups and chowder, steaks, seafood and premier wood-fired pizza. The full service lounge hosts _ weekend music and entertainment for different audiences. Located at the Miniature Golf Course is _ 254 L City of Kent, Washington 2003 Preliminary Budget Captain Jack's Fish & Chips, which offers a variety of seafood, drinks, hot dogs, hamburgers, snacks, etc. Captain Jack's also added a great party room, to enhance the miniature golf course and offers a variety of party packages of miniature golf and Captain Jack's food. Besides the recreational services, programs, and food provided by the golf complex, the preservation of open space and the aesthetics of the golf courses are key benefits that help enhance the quality of life in Kent. Riverbend is truly an asset to the community. STATISTICSIWORKLOAD MEASURES 2000 2001 2002 Riverbend Golf Complex Actual Actual Estimated Par 3 Participants 48,000 45,000 50,000 Range and Miniature Golf Participants 61,500 63,000 62,000 18-Hole Participants 73,667 72,604 68,000 Par 3 Tournaments 8 10 10 _ 18-Hole Tournaments 140 146 90 Acres Maintained 167 167 167 Junior Program Participants 550 550 650 GOALS FOR 2003 ➢ Continue to improve the year around playing conditions of both the 18- Hole and Par 3 golf courses. -`- ➢ Continue to increase the Junior Program participation. ➢ Development of a bimonthly Riverbend Newsletter. ➢ Continue to expand our customer database in golf management software. ➢ Continue to market non-peak golf playing times to increase annual revenues. ISSUES IMPACTING 2003 AND BEYOND ➢ Replacement of the putting surface at the Mini-Putt Golf Course. ➢ Aging irrigation components at the 18-Hole Golf Course. ➢ Repairing and re-paving of existing cart paths at the 18-Hole Golf Course. ➢ Replacement of the synthetic turf on the Driving Range field. ➢ Additional parking to accommodate our increase in golf course and restaurant patronage. DEPARTMENTAL PERFORMANCE ➢ Completed the automated irrigation system at the Par 3 Golf Course. ➢ Grand opening of the Riverbend Merchandise Center. ➢ Opened the party room and eating area at the Driving Range and Miniature Golf Course. 255 City of Kent, Washington 2003 Preliminary Budget ➢ Installed 250 tons of bunker sand at the 18 Hole Golf Course. ➢ Installed new garbage cans, spike cleaners and ball washers at the Par 3 Golf Course. ➢ Installed new Point of Sale system and golf management software. ➢ Recognized by Inside Golf Newspaper as the busiest 18 hole golf course in the state of Washington for 2001. ➢ Hosted the 2002 Washington Junior Golf Association District 6 Championship. ➢ Hosted the 2002 Pacific Northwest P.G.A. Buick Scramble Sectional Qualifier Tournament. ➢ Hosted the 2002 Pacific Northwest P.G.A. Pro—Junior Tournament. ➢ Hosted the 2002 Pacific Northwest Golf Association Pub-Links Championships. Riverbend Golf Complex 1999 2000 2001 2002 Target Actual Actual Actual Tar et Met Effectiveness 1 Percent change in golf revenue from n/a +11% -1.1% + previous year — Efficiency 1 Percent of budgeted maintenance costs n/a 101.5% 97.25% < = X expended 100% _ Workload/Statistics 1 INumber of 18-hole rounds of golf played 65,089 73,467 1 72,604 72,000 X 2 Number of Par 3 rounds of golf played 45,496 46,685 40,999 45,000 _ est 256 City of Kent, Washington 2003 Preliminary Budget GOLF COMPLEX PROJECTS SUMMARY FUND ANALYSIS 2001 2002 2003 Budget Budget Budget FINANCIAL SOURCES Transfers in from: Capital Improvement Fund 45,000 TOTAL FINANCIAL SOURCES 45,000 EXPENDITURES Golf Complex Upgrades (carpet, electrical, etc.) 45,000 TOTAL EXPENDITURES 45,000 257 City of Kent, Washington 2003 Preliminary Budget 7 GOLF FUND DEBT RESERVE SUMMARY FUND ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud Est Actual Budget $ % GOLF BI&R ACCOUNT: Interest Income 4,447 2,000 1,500 1,500 (500) (25.0) Transfer in from Golf Fund 654,588 655,338 655,338 659,618 Transfer In from Bond Project Less : Principal (386,075) (406,510) (406,510) (435,194) Interest (270,294) (248,828) (248,828) (224,424) Transfer to Bond Project TOTAL CHANGE IN FUND BALANCE 2,666 2,000 1,500 1,500 BEGINNING FUND BALANCE 17,393 20,058 20,058 21,558 ENDING FUND BALANCE 20,058 22,058 21,558 23,058 1,000 4.5 258 L City of Kent, Washington 2003 Preliminary Budget L GOLF COMPLEX LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget GOLF COURSE FUND FT RPT FT RPT FT RPT FT RPT Golf Maintenance Superintendent 1.00 1.00 1.00 Head Pro 1.00 1.00 1.00 Assistant Pro 1.00 1.00 1.00 Financial Analyst 1.00 1.00 1.00 Account Services Asst II 0.75 0.75 0.75 Golf Shop Assistant 2.00 2.35 2.00 2.35 -2.00 2.35 Golf Complex MW/Mechanic 1.00 1.00 1.00 Field Supervisor 1.00 1.00 1.00 Maintenance Worker III 1.00 1.00 1.00 Maintenance Worker II 2.00 2.00 2.00 TOTAL 11.00 3.10 11.00 3.10 -2.00 9.00 3.10 FULL TIME EQUIVALENTS 14.10 14.10 -2.00 12.10 COMMENTS 2000-Added Financial Analyst,Acct Svcs Asst 2, Head Pro,Asst Pro and Counter person. 2001 -Added two full time Golf Shop Assistants and two.75 part time Golf Shop Assistants. 2002-No changes 2003-Propose elimination of two vacant full time Golf Shop Assistants L 259 KS V:\ Pmitm Li-A,M2WW02 City of Kent, Washington 2003 Preliminary Budget f1 r i N z mg - KEN ,sm- F r\ A H I N S. E This page intentionally left blank. 260 j City of Kent, Washington 2003 Preliminary Budget i - INTERNAL SERVICE FUNDS The INTERNAL SERVICE FUNDS are used to Fleet Services 262 account for the financing of special services Central Services- Finance 268 performed by designated operations within the City of Kent for other operations within the city. Information Technology 271 INTERNAL SERVICE FUNDS provide a service Fire Equipment Replacement Fund 279 - and then generate revenue by billing the Facilities Fund 281 organization to which the service was provided. Insurance Fund 288 In this manner, the efficiency of centralized City services can be obtained while still being able to distribute the cost of these services to user organizations. The Equipment Rental Fund rents vehicles and other maintenance equipment and provides fuel and maintenance services. The Central Services Fund provides central stores, photocopying, printing, custodial, maintenance, data processing, cable TV and �- telephone services. The Fire Equipment Replacement Fund provides funding for the replacement of major fire department apparatus and vehicles. The Facilities Fund is for the maintenance and operation of City Facilities, including leasing the Centennial Center which was purchased in 1996. The Insurance Fund accounts for the City's unemployment and workers compensation programs, dental and health insurance program, and liability and property insurance program. 261 City of Kent, Washington 2003 Preliminary Budget Equipment Rental As of August 31,2002 1 4 2001 2002 2002 2002 2003 Description Actual Adj Budget YTD Est Act Budget OPERATING REVENUE Rental Fees Operations 2,091,311 2,107,088 896,631 1,537,082 1,425,323 _ Replacement 25,050 52,322 529,226 907,244 1,070,377 Fuel and Lubes 204,032 237,838 134,995 231,420 180,530 Repairs 10,928 40,809 9,016 15,456 40,809 Other Operating Revenues 8,804 7,431 12,330 21,138 7,431 _ Total Operating Revenue 2,340,125 2,445,488 1,582,198 2,712,340 2,724,470 OPERATING EXPENSE Operations 1,606,561 1,563,561 1,149,279 1,970,193 1,520,750 - Vehicle self insurance 40,282 42,286 7,877 13,504 30,957 Total Operating Expense 1,646,843 1,605,847 1,157,156 1,983,697 1,551,707 Operating income 693,283 839,641 425,042 728,643 1,172,763 NONOPERATING REVENUES(EXPENSE) Interest 121,804 150,000 50,047 85,795 150,000 Interest-interfund loan 16,715 5,381 9,225 18,400 - Gain(loss)on Sale of Investments 13,529 Gain (loss)on Sale of Assets (30,397) 37,858 50,646 50,646 37,858 Misc Non Operating Revenues Capital replacement&purchases (577,277) (750,172) (575,165) (750,172) (537,500) Transfers-in Capital Improvement Transfers-in from Other Funds Transfers-in Sewerage Transfers-out (52,693) (451,000) (451,000) (451,000) (450,000) Total Non Operating Rev(Exp) (508,319) (1,013,314) (920,090) (1,055,506) (781,242, NET INC(DEC)IN WORKING CAP 184,964 (173,673) (495,048) (326,863) 391,521 _ Working Capital 1/1 2,926,206 3,111,169 3,111,169 3,111,169 2,784,307 Total Working Capital 12/31 3,111,169 2,937,496 2,616,121 2,784,307 3,175,828 OPERATING EXPENSE WORKING CAPITAL _ 2,000,000 3,500,000 1,800,000 3,000,000 1,600,000 1,400,000 2,500,000 1,200,000 2,000,000 1,000,000 1,500,000 800,000 - 600,000 1,000,000 400,000 500,000 200,000 0 0 aOJO 262 10/24/2002 51008.xls City of Kent, Washington 2003 Preliminary Budget I Public Works Operations Fleet Services MISSION STATEMENT Fleet Services supports the city's transportation requirements by managing a safe, efficient, cost effective diversified fleet of vehicles and construction equipment. Responsibilities include a radio communication repair shop and financial management of all vehicle and equipment acquisitions. This — includes, life cycle planning, competitive rental rates, excellent customer service and shop management of a vehicle and radio repair facility. SIGNIFICANT EXPENDITURE CHANGES 2003 _ Proposed reductions from the baseline forecast include $15,902 in tools, $2,948 in auto and tire repairs and $16,329 in repair of damaged assets based on actuals. In addition, a 20% cut of $4,255 for travel, training and subsistence was proposed saving a total of $44,102. Fleet would have requested an additional part time position if revenues were sufficient to support the position in the 2003 Budget. This — position would assist in providing increased work hours due to annexations and the growth of the community that consequently increased the number of vehicles and equipment to be maintained. SERVICES PROVIDED BY PROGRAM Fleet Services maintains the city's rolling stock fleet and equipment rental revolving fund as established by Kent City Code Part 6. EQUIPMENT RENTAL FUND, Sections 3.40.600 through 3.40.670. _ STATISTICSIWORKLOAD MEASURES 2000 2001 2002 Actual Actual Estimate _ Number of Pieces of Equipment 388 446 453 Number of Equipment Purchases 34 59 29 Number of Equipment Sold/Traded 24 36 23 Mechanics to Equipment Ratio 1-92 1-106 1-108 GOALS FOR 2003 Citywide Goals — ➢ Valued Government Service - Fleet Services takes pride in providing a continued excellent service to its internal service fund customers. ➢ Safety to the Community — Fleet Services maintains a fleet of emergency response vehicles that have been equipped with state-of-the-art equipment. 263 City of Kent, Washington 2003 Preliminary Budget Other Departmental Goals ➢ Continue to organize and computerize the parts inventory in order to complete the implementation of an inventory bar code system for parts warehouse service. ➢ Prepare a strategic development plan to construct and maintain a fuel system serving City of Kent _ internal customers. ➢ Continue with VHF radio system upgrades through the usual vehicle/equipment replacement _ program. ➢ Develop data reports from the CCGFaster system to complement the new rate development methodology that is based upon individual vehicle actual cost. ➢ Develop a fire extinguisher program to purchase, maintain and restore fire extinguishers that are used in city vehicles. This program is being transferred from the Fire Department and will be a new - responsibility for Fleet Services. ➢ Continue to expand on the CCGFaster Fleet Management system for tracking performance measures and vehicle life cycle cost analysis. ➢ Review and evaluate the Motor Pool program for improved customer service and rate justification. ISSUES IMPACTING 2003 AND BEYOND As the number of fleet vehicles increase it will become increasingly urgent that staffing levels are evaluated in order to maintain production at an expected level of customer service. DEPARTMENT PERFORMANCE ➢ Developed equipment rental annual rates based upon individual vehicle actual cost. ➢ Hired an experienced and qualified parts/purchasing specialist. ➢ Completed the purchase and new unit preparation of 29 pieces of rolling stock. ➢ Implemented a procedure for approval of "retained" vehicles and completed the new unit set up of 3 "retained" vehicles. ➢ Developed a reporting system to use the CCGFaster System to satisfy the ICMA Performance Measurement Program. ➢ Reorganized the physical floor plan of the radio and fleet shop parts warehouses to improve work flow and customer parts services. ➢ Created a work order report connected to the CCGFaster System to show the percent of total work - performed within a specified time period and dedicated to particular reasons, i.e., accident, capitalization, unscheduled repairs, and preventative maintenance. -- 264 City of Kent, Washington 2003 Preliminary Budget Recommended Vehicle Replacements Existing or"old" "New" Existing or"old" Customer Fleet Other Equip# Equip # Vehicle Description Department Budget$ Budget$ SCHEDULED REPLACEMENTS 6510 6310 1976 International Cub Tractor Parks Maintenance $ 18,000 6512 6312 1970 International Cub Tractor Parks Maintenance $ 18,000 6539 6339 1996 Cushman Rotary Mower Parks Maintenance $ 50,000 3106 3306 1993 Ford Aerostar Cargo Van Police Corrections $ 24,000 3157 3557 1997 Ford Crown Victoria Police- K-9 $ 26,000 3160 3860 1998 Ford Crown Victoria Police Patrol $ 26,000 — 3182 3882 1999 Ford Crown Victoria Police Patrol $ 26,000 3190 3890 1999 Ford Crown Victoria Police Patrol $ 26,000 3191 3891 1999 Ford Crown Victoria Police Patrol $ 26,000 — 3194 3894 1999 Ford Crown Victoria Police Patrol $ 26,000 3209 3819 2000 Ford Crown Victoria Police Patrol $ 26,000 3173 3703 1997 Kawasaki Motorcycle Police Traffic $ 18,500 3175 3705 1997 Kawasaki Motorcycle Police Traffic $ 18,500 — 3205 3715 1997 Kawasaki Motorcycle Police Traffic $ 18,500 3221 3721 2001 Harley Davidson Motorcycle Police Traffic $ 18,500 5319 5440 1992 Ford Ranger Pickup Streets $ 24,000 5322 5441 1993 Dodge Pickup Streets $ 24,000 5332 5442 1995 John Deere Riding Mower Streets $ 17,000 Subtotal Regular Replacement $ 431,000 EARLY REPLACEMENT AND FLEET ADDITIONS 6591 6391 1999 Chevrolet Flatbed Parks Maintenance $ 32,000 $ 31,500 3111 3791 1994 GMC Sonoma Pickup Police Parking $ 24,500 5339 5443 1990 PK Hot Patch Box Streets $ 25,000 $ 55,000 5408 5508 1997 Chevrolet Cargo Van Water $ 25,000 Utility Vehicle Parks Maintenance $ 19,500 Subtotal Additional Replacements $ 106,500 $106,000 Total All Replacements $ 537,500 $106,000 Ref:P:/fleetI2003 Budget12003 Recommended Vehicle Replacements.xls 265 City of Kent, Washingtol 1 2003 Preliminary Budget Vehicles Scheduled for Replacement in 2003 Deferred to Later Years Equipment Customer Estimated Extended Number Vehicle Description Department Replacement Life Cycle 7618 1996 Chevrolet Astro Minivan Fire Prevention $ 21,945 2004 (8 yrs) 5311 1992 Chevrolet Caprice Fleet Services $ 17,874 2004 (11 yrs) 1010 1988 Dodge Pickup Parks Facilities $ 12,783 2004 (16 yrs) — 6538 1996 Toro Greenmaster Parks Maintenance $ 19,262 2005 (9 yrs) 6592 1999 Toro 3100D Mower Parks Maintenance $ 27,603 2005 (7 yrs) 3117 1993 Dodge Dynasty Police Gambling $ 14,185 2005 (12 yrs) — 3178 1998 Ford Taurus Police Investigations $ 19,834 2005 (8 yrs) 3179 1998 Ford Taurus Police Investigations $ 20,643 2005 (8 yrs) 3180 1998 Ford Taurus Police Investigations $ 19,834 2005 (8 yrs) 3202 1999 Ford Taurus Police Investigations $ 19,363 2005 (7 yrs) 3170 1997 Ford Crown Victoria Police Patrol $ 24,707 2004 (7 yrs) 3176 1998 Ford Taurus Police Patrol $ 20,643 2005 (8 yrs) 3177 1998 Ford Taurus Police Patrol $ 19,834 2005 (8 yrs) 3181 1998 Ford Taurus Police Patrol $ 19,442 2006 (8 yrs) 3206 2000 Ford Crown Victoria Police Patrol $ 24,549 2004 (4 yrs) 3207 2000 Ford Crown Victoria Police Patrol $ 24,549 2004 (4 yrs) — 3208 2000 Ford Crown Victoria Police Patrol $ 24,549 2004 (4 yrs) 3210 2000 Ford Crown Victoria Police Patrol $ 24,549 2004 (4 yrs) 3148 1994 Kawasaki Motorcycle Police Traffic $ 12,304 2005 (10 yrs) 3203 1997 Kawasaki Motorcycle Police Traffic $ 10,078 2005 (7 yrs) 5330 1996 Alamo SHC88 Streets $ 4,327 2005 (9 yrs) 5417 1997 John Deere Riding Mower Streets $ 16,331 2004 (7 yrs) — 5363 1992 Chevrolet Pickup Water $ 13,415 2004 (12 yrs) 5411 1997 Kawasaki ATV Water $ 5,664 2005 (8 yrs) Total All Deferred $ 438,267 -- Vehicles Deferred.xls1012912002 266 — City of Kent, Washington 2003 Preliminary Budget FLEET SERVICES LIST OF POSITIONS Full Time(FT) Regular Part Time(RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT FLEET SERVICES Fleet Manager 1.00 1.00 1.00 Mechanic Supervisor 1.00 1.00 1.00 Mechanic II 4.00 4.00 4.00 Maintenance Worker II 1.00 1.00 1.00 Radio Technician 1.00 1.00 1.00 TOTAL 8.00 8.00 8.00 FULL TIME EQUIVALENTS 8.00 8.00 8.00 COMMENTS No changes from 2000 through 2003. 267 KS V:\S APPo Ri Ults.ds IUM2002 City of Kent, Washington 2003 Preliminary Budget i Central Services As of August 31, 2002 2001 2002 2002 2002 2003 Description Actual Budget YTD Est Act Budget REVENUE Central Stores 185,634 226,600 115,549 191,083 253,070 _ Postage 262,790 226,101 154,405 229,772 241,892 Photocopy 187,827 217,539 95,323 167,836 172,656 Total Revenue 636,251 670,240 365,277 588,690 667,618 EXPENSE Central Stores 195,159 212,850 102,796 173,746 253,070 Postage 258,169 226,230 163,628 239,038 243,543 Photocopy 195,695 226,217 104,020 179,426 168,436 Total Expense 649,024 665,297 370,444 592,210 665,049 Net Operating Income (12,772) 4,943 (5,167) (3,520) 2,569 Working Capital 1/1 17,433 4,660 4,660 4,660 1,141 Working Capital 12/31 4,660 9,603 (507) 1,141 3,710 CENTRAL SERVICE EXPENSES 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 268 10/22/2002 5200816AS I City of Kent, Washington 2003 Preliminary Budget Central Services Customer Service Division MISSION STATEMENT To provide excellent centralized customer services such as central stores, postage and photocopy for city departments. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES - 2003 Proposed budget cuts from the baseline forecast include a savings in supplies and services of $23,150. SERVICES PROVIDED BY PROGRAM ➢ Responsible for all central services for mail room, fax, photocopies, central stores, film processing, courier, Federal Express, and a wide range of city services, such as: gasoline, propane, photocopy, and utility billing contracts through purchasing services. Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Photocopies (in thousands) 3,904 3,955 3,500 Pieces of Mail Processed 187,244 188,443 174,000 Petty Cash Items 2,322 2,355 2,000 GOALS FOR 2003 ➢ Central Services and online ordering through the Boise Cascade Corporation. ➢ Sign new contract with Puget Sound Energy for inclusion of utility billing statements. ➢ Pursue procurement cards project with US Bank involving an interface with JD Edwards. _ ➢ Complete a new photocopier contract with Copiers Northwest through 2005. ➢ Implement J.D. Edwards purchasing module. ➢ Class System implementation for automated cashiering. ➢ Integrated business license system with Washington State Department of Licensing. ➢ Automate full Acorde record storage system for utility billing. 269 City of Kent, Washington i 2003 Preliminary Budget ISSUES IMPACTING 2003 AND BEYOND ➢ Explore radio read meter system. ➢ Explore new contract with Puget Sound Energy for on-line reading of commercial accounts. ➢ Online ordering with additional purchasing networks and state processing. ➢ Implementation of cashiering and record storage project. ➢ Utility payment processing over the internet. DEPARTMENT PERFORMANCE ➢ Converted accounts receivable to the J.D. Edwards system. ➢ New CD or on-line transmission for utility billing records. ➢ Business license processing with State of Washington Department of Licensing and City of Kent. ➢ On-line printing and copying capabilities using the digital copier contract. 270 1 City of Kent, Washington 2003 Preliminary Budget Information ec no ogy Operating Fund As of August 31,2002 2001 2002 2002 2002 2003 Description Actual Budget YTD Est Act Budget REVENUE Contributions&Other 3,552,720 3,879,038 2,395,462 3,623,253 3,789,495 EXPENSE Data Processing Salaries& Benefits 1,553,361 1,682,878 1,017,572 1,578,532 1,597,908 Supplies 63,369 49,473 55,492 71,983 42,078 Services and charges 721,804 846,294 513,741 795,839 893,065 Equipment 1,780 Sub-total 2,340,314 2,578,645 1,586,805 2,446,353 2,533,051 Telecommunications Salaries&Benefits 42,588 94,523 35,643 67,151 97,042 Supplies 11,556 11,841 10,597 14,544 11,841 Services and charges 456,292 485,846 275,800 437,749 441,575 Equipment Sub-total 510,436 592,210 322,041 519,444 550,458 Printing/Graphics/Cable TV Salaries& Benefits 423,838 446,557 299,635 448,487 452,437 Supplies 76,996 87,700 57,714 86,948 87,700 Services and charges 207,881 189,936 58,709 122,021 169,589 Equipment 14,462 _ Sub-total 723,177 724,193 416,058 657,456 709,726 Total Operating Expense 3,573,927 3,895,048 2,324,903 3,623,253 3,793,235 Operating Income (21,207) (16,010) 70,558 (3,740) Transfers In Net Income (21,207) (16,010) 70,558 (3,740) Working Capital 1/1 71,265 50,058 50,058 50,058 50,058 Working Capital 12/31 50,058 34,048 120,616 50,058 46,318 OPERATING EXPENSE WORKING CAPITAL 4,000,000 140,000 3,500,000 120,000 3,000,000 100,000 2,500,000 80,000 2,000,000 1,500,000 60,000 1,000,000 - 40,000 500,000 20,000 I 0 0 O;' 5200817.x1s 10/29/2002 271 City of Kent, Washington 2003 Preliminary Budget 1 Information Technology -� DIRECTOR ADM IN ASST 2 ACCOUNTING SVS ASST 3(.5) MISSION STATEMENT ERMANAGERCT MULTIMEDIA T ECH CLIENT SERVICES SYSTEMS MANAGER MANAGER MANAGER The mission of the SR SYSTEMS plant Servlcss Comp pP,eryInformation Technology ERP SYSTEMS ANALYST MULTIMEDIA DIA.1- DWIM— ANALYST 3LEAD Department is to create TRNG CLIENT SVCS ANALYST MULTIMEDIA NETWORK PC TECH ASST and enhance HR ANALYST S S SPECIALIST SPECIALIST _ 2 2 L COMP SUPPORT communication, ASSISTANT COMPUTER FINANCE M IA business systems, and ANALYST SP (.S) OPERATOR WEB SYSTEMS pC SU VISOR TRAININGlCLIEN information exchange for ANALYST SVCS COORD PAYROLL VIDEO PRODCTN the employees and ANALYST SPECIALIST citizens of Kent through PC TECH ASST TELECOMM ERP SYSTEMS PRINTING TECH I`' ANALYST ANALYST vision, excellence and service. JDE HR PROJECT PRODUCTION COORDINATOR ASST(.�5) EXPENDITURES AND STAFFING CHANGES 2003 Proposed budget reductions from the baseline forecast include salaries totaling $225,789 (positions eliminated were vacant and are shown in the organization chart above) and additional expenditures of $114,451 for supplies, tools, professional services, computer services, maintenance of equipment, intergovernmental services, telephones, outside printing, travel, training and subsistence. SERVICES PROVIDED BY PROGRAM Administration Division The Administrative division of Information Technology provides leadership and accountability to all City of Kent clients to achieve excellence in Technology Services. Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Technology Plan expenditures $2,169,837 $3,457,967 $2,750,000 Client Services Division The Client Services Division of I.T. provides excellent technical support to the City of Kent ➢ by understanding the City's business and technical needs. ➢ by responding quickly and efficiently. ➢ by providing appropriate technology and training in a helpful and friendly manner. 272 L City of Kent, Washington 2003 Preliminary Budget L Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Minicomputers— HP-3000 & HP-9000 5 4 4 Help Desk Calls 8,202 10,325 10000 Training Classes taught in-house 42 81 120 # of Days Primary Training Room Utilized * 122 179 n/a *primary training room was closed for 6 months in 2002 Finance/E.SJPayroll Project Division The Finance/E.S./Payroll Project Division of I.T. provides leadership and support in the implementation and use of high quality business systems to empower our users to efficiently and effectively carry out their financial, human resource and payroll responsibilities Multimedia Division The mission of the Multimedia Division is to facilitate communication of information for the entire City of Kent — citizens and employees — relying on customer-based partnerships to produce a creative, professional, - effective City image/message that exceeds our customers' expectations. Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Character Generation on Cable TV 148 175 175 Regular City meetings (Council/Committee) 107 97 110 Other City Produced Work * 112 121 44 Outside video's re-broadcast 26 37 36 Pages Printed (in millions) 5.607 6.167 6.207 *2002 reflects change to month) in-depth"Inside Kent"productions versus previous weekly Mayor's Forums Systems Division To bridge between City departments, citizens and the city's business processes using technology. Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Internet/Average Number of Monthly Visitors 10,049 26,423 41,756 Internet/Number of Web Pages 615 1,153 1,350 KentNet/Average Number of Monthly Visitors 1,514 5,595 8,750 KentNet/Number of Web Pages 515 1,340 1,450 273 City of Kent, Washington 2003 Preliminary Budget Tech Services Division The Tech Services Division of I.T. truly connects Kent. Our goal is to ensure and enhance communications and information exchange among employees of Kent and the public they serve. Our success requires cooperation, dedication and teamwork. We continue to listen, evaluate and deliver. Statistics/Workload Measures 2000 2001 2002 Actual Actual Estimate Novell Servers 18 11 6 NT Servers 18 39 43 Personal Computers (end user) 735 800 830 Network Addresses ' 815 950 1057 Telephone-Related: - Cellular telephones 258 298 290 Pagers 508 537 540 Multi-button Telephone Sets 820 908 900 Voice Mail Boxes 750 800 800 'Network addresses include servers, PC's, printers and other devices GOALS FOR 2003 _ Citywide Goal: Valued Government Services Objective 2: Provide Proactive, High Quality, Dependable Technology and Multimedia Resources to Staff ➢ Deliver on many objectives outlined in Technology Plan 2002 including network upgrades, computer replacements, and telephone system upgrades. ➢ "Go Live" with additional modules of the JDE Finance/HR/Payroll system Objective 3: Enhance Connections and Communication with Citizens ➢ Public Access Studio- provide services Citywide Goal: Safe Community _ ➢ Conclude contract negotiations with Police system vendor and begin implementation of Jail and Police Records systems CONSEQUENCES OF BUDGET CUTS The greatest impact of these cuts is in risk to services that often take place "behind the scenes". The technical personnel/positions that have been cut are not generally appreciable by the public at large, and often not to the general employee. We will be inadequately staffed to respond to network or - telephone problems, and we will also have inadequate PC personnel. These cuts are particularly non- strategic in that they have taken place through attrition, which has hit our technical services area particularly hard. - 274 City of Kent, Washington 2003 Preliminary Budget ➢ Inadequate technical leadership, skills onsite, and depth in resources for the Tech Services area. We are managing a 26-site network with only 2 Senior Network Personnel and they do not have - telecommunciations (phone systems) backgrounds. ➢ Increased risks with day-to-day oversight of the network, systems access, and security management. This could lead to increased downtime of department computer systems, and increased risk that network failures or partial failures occur. ➢ Reduced resources to assist departments with PCs, software, and printing. Department staff productivity reduced if departments are unable to get work done while waiting for assistance. We will have 1.5 FTEs supporting 800 computers in over 26 locations. ➢ Highly restricted GIS support. We have already discontinued providing anything other than software installation support for GIS needs. - ➢ Multimedia department service levels will decline in preparing materials in-house and for the public, and in response to requests for high quality video/print projects to support key communications such as grant proposals for transportation and parks development. ISSUES IMPACTING 2003 AND BEYOND ➢ Public Safety Systems ➢ EGovernment Initiatives ➢ Network Updates ➢ Continued Replacement Program DEPARTMENT PERFORMANCE The performance measures for the Information Technology Department include a variety of metrics to monitor the success of our programs. Many of the measures here are effectiveness measures focusing on the overall quality of our programs. Information Technology 1999 2000 2001 2002 Target Actual Actual Actual Target Met Effectiveness 1 Internal operations: Percent of interacting n/a 82.8% 83.3% + employees rating responsiveness to requests for service as good to excellent 2 Internal operations: Percent of interacting n/a 87.4% 91.1% + employees rating helpfulness of employees as good to excellent 3 Internal operations: Percent of interacting n/a 86.8% 88.3% + employees rating quality of work as good to "- excellent 275 City of Kent, Washington 2003 Preliminary Budget IT Services & Training Effectiveness 1 Timeliness of help desk call resolution - percent of 76.5% 76.2% 79.2% + ✓ employees rating it good to excellent 2 Percent of employees using software system n/a n/a 87.8% + services who rate their overall satisfaction as good _ to excellent 3 Percent of employees using network services who n/a n/a 88.9% + rate their overall satisfaction as good to excellent - 4 Percent of employees using telephone services n/a n/a 83.5% + who rate their overall satisfaction as good to _ excellent 5 Technical Training Program - percent of employees 88.6% 90.2% 81.0% + rating it as good to excellent Multimedia Effectiveness 1 Quality of graphic design services - percent of 91.2%. 89.2% 89.8% + employees rating the quality as good to excellent 2 Timeliness of in-house printing services - percent of 79.6% 83.0% 78.8% 85% employees rating timeliness as good to excellent 3 Quality of in-house printing services - percent of n/a 87.7 1 88.8 + _ employees rating quality as good to excellent 2002 GOALS -STATUS Overall Goal Prior Year Objective Status IT Strategic Plan and Funding: Technology Plan 2 Tech Plan II Accepted by City Council Accepted-5/21/02 _ Continue Implementation of new HR/Finance/Pa roll System More JDE "go-lives" Done-see JDE Team Enhance Connections/ Communications with Citizens Public Access Studio service provided In Process Valued Government Services Council Chamber improvements complete Done -see Multimedia 2002 ACCOMPLISHMENTS Administration ➢ Technology Plan 2002 accepted by City Council May 2002 ➢ Utilization of new JDE Financial software 276 City of Kent, Washington 2003 Preliminary Budget Client Services ➢ Expanded Help Desk hours of coverage. Help is now available from 5:00 AM to 5:00 PM ➢ Provide online training registration ➢ Projected to track over 10,000 customer calls in 2002 JDE Team ➢ System support for over 190 users on JDE Financials, including first year end ➢ Implemented Fixed Asset module, Budget Development modules of JDE Finance/HR/Payroll system ➢ Installed 1 Major JDE software update, 3 service packs, 49 software updates, 1 tax update and 2 forms processing software updates Multimedia Division ➢ Kent TV21 —Council meetings, Inside Kent on King County TV ➢ Chambers Improvements made for improved presentations ➢ Print Shop - Short Order service implemented (walk-up copy service), high usage ➢ Printing Press replaced — We now have full 4-color production capabilities - resulting in savings on outsourcing costs ➢ Online Ordering now available for business cards Systems Division ➢ Intranet enhancements including improvements to Fire department, Employee Services, and Multimedia department webs ➢ Document Management system extended to include almost 2 million pages of scanned information used for Police documents, Permitting documents, Court citation documents, and many other department record areas. ➢ Internet site updated to include online public records requests, improved inspection information, Kent station web and City code webs. ➢ Permitting inspection requests and status information available via touch-tone telephone `� ➢ Selected Police systems vendor and began contract negotiations Tech Services _ ➢ Research and preparation for Technology Plan 2002 in the area of network backbone decisions, server replacements. ➢ Backups — new system for faster, better backups ➢ Server management—eliminated 4 Novell servers, reconfigured 3 servers, added 4 servers 277 City of Kent, Washington 2003 Preliminary Budget I INFORMATION TECHNOLOGY DEPARTMENT LIST OF POSITIONS Full Time(FT) Regular Part Time (RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Chan es Budget _. FT RPT FT RPT FT RPT FT RPT INFORMATION TECHNOLOGY Information Technology Director 1.00 1.00 1.00 I.S. Operations Manager 1.00 1.00 1.00 Administrative Assistant II 1.00 1.00 1.00 Accounting Technician 0.53 0.53 0.53 Programmer/Analyst II 1.00 1.00 1.00 Systems Manager 1.00 1.00 1.00 Senior Systems Analyst 3.00 3.00 -1.00 2.00 Network Specialist 2.00 2.00 2.00 Senior Network Specialist 2.00 2.00 2.00 Network Manager 1.00 1.00 1.00 Computer Operator 1.00 1.00 1.00 PC Supervisor 1.00 1.00 -1.00 PC Tech Assistant 2.00 0.53 2.00 0.53 2.00 0.53 Computer Support Specialist 2.00 Training/Client Svcs Analyst 1.00 2.00 2.00 Computer Support Assistant 1.00 1.00 1.00 - Telecommunications Analyst 1.00 1.00 1.00 Web Systems Analyst 1.00 1.00 1.00 Video Production Specialist 1.00 1.00 1.00 Multimedia Lead 1.00 1.00 1.00 Multimedia Manager 1.00 1.00 1.00 Multimedia Specialist 2.00 0.50 2.00 0.50 -0.50 2.00 Printing Technician 1.00 1.00 1.00 Printing Assistant 0.75 0.75 0.75 SUBTOTAL 29.00 2.31 28.00 2.31 -3.00 -0.50 25.00 1.81 AUTOMATION PROJECT Senior Systems Analyst 1.00 1.00 1.00 ERP Project Manager 1.00 1.00 1.00 ERP Systems Analyst 1.00 1.00 1.00 Recruitment Technical Analyst 1.00 1.00 1.00 Payroll Analyst 1.00 1.00 1.00 Dept Automation Analyst 2.00 2.00 2.00 SUBTOTAL 7.00 17.00 7.00 TOTAL 36.00 2.31 35.00 2.31 -3.00 -0.50 32.00 1.81 _ FULL TIME EQUIVALENTS 38.31 37.31 -3.50 33.81 COMMENTS - 2000-Added ERP Systems Analyst and Recruitment Technical Analyst to Automation Project. 2001 -Add-back.25 Printing Asst hours, Increase Video Tech (.8 to 1.0)and .5 RPT Multimedia Specialist 2002- Eliminated a vacant Computer Support Specialist - 2003-Proposed eliminating additional vacant positions to include a Sr Systems Analyst,a PC Supervisor,a Technical Services Manager and a .5 RPT Multimedia Specialist. 278 - KS V:\SaWmit Ults.ds\azwzo 2 City of Kent, Washington 2003 Preliminary Budget Fire Equipment Fund As of August 31,2002 i 2001 2002 2002 2002 2003 Description Actual Adj Bud Ytd Est Act Budget OPERATING REVENUE Rental Fees for Replacement 300,000 400,000 266,667 400,000 200,000 Miscellaneous Revenues 25,100 0 12,099 OPERATING EXPENSE Supplies (768) Services and charges 200,000 145,181 200,000 Total (768) 200,000 145,181 200,000 Operating Income 325,868 200,000 266,667 266,918 NONOPERATING REVENUES(EXPENSE) _ Interest 37,942 43,281 15,111 29,538 43,281 Salavage Proceeds 1,860 Transfers In 17,361 Transfers Out (300,000) (400,000) (400,000) (400,000) (200,000) _ Capital outlay(1) (47,656) Total Non Operating Rev(Exp) (290,494) (356,719) (384,889) (370,462) (156,719) INC(DEC)IN WORKING CAPITAL 35,375 (156,719) (118,223) (103,544) (156,719) Working Capital,1/1 421,024 456,398 456,398 456,398 352,854 - JVorking Capital,12131 456,398 299,679 338,176 352,854 196,135 CAPITAL OUTLAY WORKING CAPITAL 50,000 500,000 45,000 450,000 40,000 400,000 35,000 350,000 30,000 300,000 25,000 250,000 20,000 200,000 15,000 150,000 10,000 100,000 5,000 50,000 0 0 L OAP o,0 ory o2 10/22/2002 53008.x1s 279 City of Kent, Washington 2003 Preliminary Budget { Fire Equipment Replacement I MISSION STATEMENT The Fire Equipment Replacement Fund was created in 1995 to provide funding for the replacement of major Fire Department equipment and apparatus on a continuing basis. By making payments into the fund on a regular basis, long term funding requirements may be met with less need to issue bonds, or some other type of financing. GOALS FOR 2003 Refine the financing plan as better information becomes available of the equipment needs and costs of replacement. SERVICES PROVIDED BY PROGRAM _ The fund is used to collect operating fees and/or capital project transfers to provide for the funding of major fire equipment replacement. 280 L City of Kent, Washington 2003 Preliminary Budget Facilities Fund As of August 31,2002 2001 2302 2002 2002 2003 Description Actual Budget YTD Est Act Budget OPERATING REVENUE Rental Fees- Internal 3,626,211 3,714,630 2,519,753 3,779,630 3,699,155 Rental Fees-Outside 254,839 141,526 184,584 276,877 157,035 Parking Fees 3,765 4,320 4,320 Grants 57,194 Other revenue 54,957 16,854 39,470 59,206 16,854 Total 3,996,965 3,877,330 2,743,808 4,115,712 3,877,364 OPERATING EXPENSE Salaries and benefits 1,582,658 1,645,167 1,104,418 1,656,628 1,747,137 Supplies 320,084 291,442 152,007 228,011 285,987 Services and charges 3,457,468 3,899,470 2,319,888 3,479,832 3,924,496 Cost allocation (1,853,720) (2,008,337) (1,295,039) (1,942,559) (2,103,486) Total 3,506,490 3,827,742 2,281,275 3,421,912 3,854,134 Operating Income 490,475 49,588 462,534 693,800 23,230 NONOPERATING REVENUES(EXPENSE) Interest 28,095 15,000 11,976 16,976 15,000 Capital outlay(') (68,084) Transfers-(out)-General Fund (300,000) Transfers-(out)-Debt (305,550) (305,550) (117,570) (305,550) (305,550) 1 ± Total Non Operating Rev(Exp) (345,539) (290,550) (105,594) (588,574) (290,550) NET INC(DEC)IN WORKING CAPITAL 144,937 (240,962) 356,939 105,226 (267,320) Working Capital, 1/1 222,415 367,352 367,352 367,352 472,578 Working Capital, 12131 (1) 367,352 126,390 724,291 472,578 205,258 (1) Operating fund 540 only reported OPERATING EXPENSE WORKING CAPITAL 4,000,000 800,000 3,500,000 700,000 3,000,000 600,000 2,500,000 500,000 2,000,000 400,000 1,500,000 300,000 1,000,000 200,000 500,000 100,000 0 0 o��`'� 10/22/2002 54008.xls 281 City of Kent, Washington 2003 Preliminary Budget I Facilities Management I I MISSION STATEMENT The Facilities Management division plans, administers and coordinates City of Kent space management, leasing, building maintenance functions, tenant improvements, remodeling, new facility construction and facility parking. SIGNIFICANT EXPENDITURE AND STAFFING CHANGES - 2003 Proposed budget cuts from the baseline forecast include $4,214 in supplies, $24,900 for services, and $2,220 in travel, training and subsistence for a total savings of $31,334. SERVICES PROVIDED BY PROGRAM Facilities Management is responsible for leasing and tenant improvements for the Centennial Center; space planning for city buildings; as well as, building and grounds maintenance and janitorial service for the majority of city buildings. The department also provides short and long term plans for current and future city facilities. By managing new construction and remodeling projects for all city facilities and providing asset and inventory control, this group is directly responsible for the work environment for city employees. STATISTICS/WORKLOAD MEASURES 2000 2001 2002 Facilities Management Actual Actual Estimate Square footage of buildings maintained 390,321 391,671 407,171 - Acreage of grounds maintained 45.7 46.2 48.2 GOALS FOR 2003 - ➢ Continue re-caulking and water proofing Centennial Building. ➢ Develop long-range roof repair and replacement schedule. ➢ Continued implementation of the computerized maintenance management system. ➢ Continue the carpet replacement plan. 282 City of Kent, Washington 2003 Preliminary Budget ➢ Continue to implement our parking lot maintenance plan. ➢ Completion of all assigned projects for 2003. - ➢ Move Parks east hill maintenance crew on to east hill maintenance facility site. ➢ Completion of seismic retrofit of City Hall. ISSUES IMPACTING 2003 AND BEYOND ➢ As the city grows through development and annexation, citizen service demands will necessitate expansion of facility sites, the addition of new facilities and increases in staffing levels among all departments. This will require building renovations and moving various units to spaces designated by the space plan. ➢ Continued work on the nursery property at Russell Road, for more effective utilization. ➢ Continuing our life cycle maintenance programs with reduced funding. ➢ City Facilities continue to age, such as our 32 year old City Hall and 17 year old Corrections facility. Aging facilities will require increased maintenance to keep them in good working order. ➢ Continued development and refinement of long-range capital plan for facilities management. ➢ Continued impacts of implementing the space study and doing the required construction. ➢ Expansion of security ID badge and card key system to all city buildings. ➢ Construction of a new Police Headquarters. — ➢ Construction of a new Public Works Maintenance Facility on the east hill. ➢ Renovation of existing Maintenance Facility for Parks Department maintenance crews. ➢ Renovation of existing Police Headquarters for office space for the Mayor, Administration, Legal and City Council Chambers. DEPARTMENTAL PERFORMANCE ➢ Renovated approximately 5,500 square feet of office space in Centennial Center for Employee Services. ➢ Implemented the computerized maintenance management and work order system city wide. ➢ Held a successful summer auction. ➢ Re-roofed Kent Commons gymnasium and racquetball courts and the Special Populations Resource Center. 283 City of Kent, Washington 2003 Preliminary Budget ➢ Performed annual refinishing of the gymnasium and Green River room at Kent Commons and the Social Hall at the Senior Center. t ➢ Completed painting of interior of Fire Station 72, 71, and 76, exterior of City Hall Annex, Centennial "�►i Center and Centennial Center garage. ➢ Continued retrofitting campus exit lights to new energy efficient LCD or phosphorescent units. ➢ Replaced Senior Center entrance doors. ➢ Renovated Pro Shop and restrooms at Riverbend Driving Range. ➢ Installed new heating and cooling unit on second floor of Special Populations Resource Center. ➢ Renovated portion of first floor City Hall for use by Information Technology. ➢ Renovated Mayor's office on second floor of City Hall. - Facilities Maintenance 1999 2000 2001 2002 Target Actual Actual Actual Target Met Effectiveness 1 Timeliness of response in requests for service 84.1% 84.2% 66.0% 90.0% - percent of employees who are satisfied with - the crew's timeliness 2 Custodial cleaning - percent of employees 72.8% 73.2% 72.6% + ,rating quality as good to excellent - Efficiency 1 Cost per square foot of facility maintained $8.03 $8.74 $8.98 - Workload/Statistics 1 Number of city buildings maintained 30 30 31 n/a 2 ISquare footage of city buildings maintained 375,021 390,321 391,671 n/a 284 City of Kent, Washington 2003 Preliminary Budget �. OPERATING PROJECTS IN FACILITIES FUND BUDGET ANALYSIS 2001 2002 2003 Budget Budget Budget FINANCIAL SOURCES Transfer In from: Capital Improvement Fund 379,772 345,000 100,000 Street Fund 72,750 Water Fund 72,750 _. Sewerage Fund 145,500 Worker's Compensation Fund 10,000 TOTAL FINANCIAL SOURCES 680,772 345,000 100,000 EXPENDITURES Emergency Maintenance 100,000 Replacement Furniture 82,272 ADA Modifications 10,000 Sealcoat Parking Lots 40,000 HVAC Repairs and Controls Installations 40,000 Golf Complex Upgrades (carpet, electrical, etc.) 42,500 45,000 Roof Repairs 75,000 Centennial Building 2nd Floor PW Remodel 291,000 Major Lifecycle Renovations 300,000 100,000 TOTAL FACILITIES CAPITAL PROJECTS 680,772 345,000 100,000 285 City of Kent, Washington 2003 Preliminary Budget FACILITIES FUND DEBT RESERVE { SUMMARY FUND ANALYSIS 2001 2002 2002 2003 _ Actual Adj Bud Est Actual Budget FACILITIES BI&R ACCOUNT : Interest Income Transfer in from Facilities Fund Transfer In From Capital Improvement Fund Less : Principal Interest (59,082) Increase/ Decrease (59,082) TOTAL CHANGE IN FUND BALANCE (59,082) BEGINNING FUND BALANCE 59,082 ENDING FUND BALANCE The 2002 budget reflects a planned accounting change. The Centennial Debt is being reclassified and moved to the General Long Term Debt Group. This acknowledges that the City has taken over most of the square footage, and the portion funded by private companies is diminishing as planned. _. 286 _ i City of Kent, Washington 2003 Preliminary Budget { FACILITIES MANAGEMENT LIST OF POSITIONS Full Time(FT) Regular Part Time (RPT) In Equivalents 2001 2002 2003 2003 Adjusted Budget Adjusted Budget Program Changes Budget FT RPT FT RPT FT RPT FT RPT FACILITIES Facilities Superintendant 1.00 1.00 1.00 Facility Planning Dev Coord 1.00 1.00 1.00 Facilities Specialist 1.00 1.00 1.00 Facilities Assistant Office Technician III 0.75 0.75 0.75 f Custodial Supervisor 1.00 1.00 1.00 Custodial Lead 2.00 2.00 2.00 Custodian 1 7.00 2.75 7.00 2.75 7.00 2.75 Field Supervisor 1.00 1.00 1.00 Building&Grounds Mtc Supv 1.00 1.00 1.00 Facility Maintenance Worker 1.00 1.00 1.00 Maintenance Worker III 6.00 6.00 6.00 Bldg&Ground Mtc Wkr II 1.00 1.00 1.00 HVAC Technicial 1.00 1.00 1.00 TOTAL 24.00 3.50 24.00 3.50 24.00 3.50 FULL TIME EQUIVALENTS 27.50 27.50 27.50 COMMENTS 2000-Added 2.5 custodians to replace contract w/outside custodial at Centennial 2001 -Increase Acct Svcs Asst(.6 to .75),Custodian (.5 to 1.0), Mtc Wkr(.53 to 1.0)and add HVAC Technician. 2002-No changes 2003-No changes 287 KS V D.t-A 1W2912002 .City of Kent, Washington 2003 Preliminary Budget I Insurance MISSION STATEMENT The Insurance Funds have been created to consolidate insurance expenditures. The purpose of this consolidation was to disclose the total city insurance expenditures through the various funds and to improve monitoring of its long-range insurance needs. SERVICES PROVIDED BY PROGRAM Unemployment Compensation The City of Kent self-insures its unemployment compensation exposures. As of 12/31/01, fund equity was $190,675 and is estimated to be $171,303 by 12/31/02. Worker's Compensation The City of Kent self-insures its worker's compensation exposures up to $250,000. Beyond that level, excess insurance is purchased to cover catastrophic losses. As of 12/31/01, fund equity was $51,144 and is estimated to be $40,382 on 12/31/02. Employee Health and Welfare The City of Kent commenced a self-insurance program for health and welfare as of January 1, 1986. The plans offered in 2002 are Premera Blue Cross and Group Health Cooperative. The same plans will be offered in 2003. Actual claims for 2001 were $5,786,981 and claims are estimated to be at$7,074,403 for 2002. As of 12/31/01, the City's working capital is $1,246,225 and is estimated for 2002 to be $337,438. In 2002 the City did not increase health care funding due to the implementation of some cost containment features. As labor contracts are settled for 2003 and beyond, _ employees will also contribute more towards health care insurance coverage for dependents. A 29% rate increase has been included in this budget, bringing the budgeted working capital at yearend 2003 to $596,631. Liability Insurance • The City of Kent's liability coverage is through the Washington Cities Insurance Authority (WCIA). The WCIA consists of 105 Washington cities, which pool financial resources to provide comprehensive general liability insurance to its members. The city's coverage is $14 Million with a $100,000 deductible. As of 12/31/01, the Liability fund had an incurred but not reported balance of $1,085,367. Working capital is estimated to be $401,216 as of 12/31/02. 288 City of Kent, Washington 2003 Preliminary Budget Property Insurance F • Property insurance costs in 2001 were $184,721, and are estimated to be $272,078 in 2003. Coverage limits are $45 Million per occurrence and include Earthquake/Flood coverage to the same limit. An increase in the values of current structures will increase 2003 premiums by approximately 5%. Boiler & Machinery coverage is also carried at the same limits. • Additional coverage carried by the city include fidelity bonds for the Finance Director and Police Chief; International Liability coverage for Sister Cities activities. • The city has established a control fund to pay damages in the deductible layer. Year to date, $21,468, or 120% of budget has been utilized. T r y 289 City of Kent, Washington 2003 Preliminary Budget Unemployment As of August 31, 2002 2001 2002 2002 2002 2003 Description Actual Budget YTD Est Act Budget REVENUE Contributions 112,889 109,702 75,769 113,653 109,702 Interest Income 8,366 11,826 2,375 3,563 11,826 Total Revenue 121,255 121,528 78,144 117,216 121,528 - EXPENSE Salaries and benefits 4,030 18,979 10,275 15,413 19,981 Supplies 49 3,422 3,422 Claims Paid 1st Quarter 22,434 19,183 57,457 57,457 25,000 _ 2nd Quarter 16,375 19,183 21,692 21,692 25,000 3rd Quarter 27,216 19,183 19,183 25,000 4th Quarter 37,886 19,183 19,183 25,000 - Personnel Costs Other services and charges 2,100 7,004 1,325 3,660 7,004 Capital Outlay 6,193 Total Expense 116,283 106,137 90,749 136,588 130,407 - Net Income 4,973 15,391 (12,605) (19,371) (8,879) ` Working Capital 1/1 185,702 190,674 190,675 190,675 171,302 Working Capital 12/31' 190,675 206,065 178,070 171,303 162,424 -- CLAIMS WORKING CAPITAL 120,000 250,000 100,000 200,000 80,000 150,000 .... 60,000 100,000 40,000 1 5 20,000 0,000 40 4� O O`L o`t' 02 00 0'` o`t' Oti oti o0 10/22/2002 56108.Xls 290 City of Kent, Washington 2003 Preliminary Budget Workers Compensation As of August 31, 2002 2001 2002 2002 2002 2003 Description Actual Budget YTD Est Act Budget REVENUE Contributions 852,476 1,128,040 719,412 1,079,117 1,240,844 Interest Income 40,957 45,757 12,311 18,466 45,757 Total Revenue 893,433 1,173,797 731,722 1,097,584 1,286,601 EXPENSE Salaries and benefits 82,227 85,784 44,185 66,277 91,530 Judgements & Damages 533,367 514,248 432,337 648,505 663,403 IBNR Adjustment 251,322 73,379 73,379 73,379 Liability insurance 55,510 60,445 49,736 60,445 72,534 Intergovernmental services 115,487 74,331 62,804 94,206 74,331 Administrative costs 60,217 45,320 44,375 66,563 45,320 Debt and financial services 8,400 8,525 8,525 Personnel costs Other 42,299 45,498 35,265 52,898 13,395 Safety program 6,732 67,393 30,715 46,073 99,496 Total Expense 1,155,561 974,923 699,417 1,108,346 1,141,913 Transfers Out (10,000) Net Income (272,128) 198,874 32,305 (10,762) 144,688 -- Working Capital 1/1 323,273 51,144 51,144 51,144 40,382 Working Capital 12/31 51,144 250,018 83,450 40,382 185,070 IBNR for 12/31/01 estimated to be $774,334. CLAIMS WORKING CAPITAL 700,000 300,000 600,000 250,000 500,000 200,000 400,000 150,000 300,000 ` 200,000 100,000 100,000 50,000 -11 0 0 10/22/2002 56208.xls 291 City of Kent, Washington 2003 Preliminary Budget Health and Employee Welfare Insurance As of August 31,2002 -� 2001 2002 2002 2002 2003 Description Actual Budget YTD Est Act Budget REVENUE Contributions Blue Cross 5,949,303 5,890,880 4,003,509 6,005,263 7,788,042 Group Health 210,059 191,841 131,178 196,768 191,841 Employee Share Blue Cross 150,552 228,768 141,050 211,575 228,768 - Group Health 17,265 15,784 8,580 12,870 15,784 COBRA 30,635 45,953 45,953 LEOFFI Retirees 85,550 73,090 57,069 85,603 73,090 Interest 113,819 53,000 47,265 70,897 53,000 - Transfer in from Fire Equipment One time gain on conversion Miscellaneous 320 0 0 Total Revenue 6,557,502 6,499,316 4,388,651 6,582,976 8,396,478 EXPENSE Salaries and benefits 125,852 96,560 64,551 96,738 106,206 Blue Cross Claims 5,786,981 5,872,538 4,716,269 7,074,403 7,618,100 Group Health Premiums 227,324 223,613 139,758 214,296 245,974 IBNR Adjustment 109,991 61,890 (96,974) 68,079 Wellness 30,976 46,255 13,501 28,919 46,260 Life and Disability Insurance (634) Personnel Costs ` Other 53,798 56,942 155,400 174,381 52,666 Total Expense 6,334,289 6,357,798 5,089,479 7,491,763 8,137,285 _ Change in Working Capital 223,213 141,518 (700,828) (908,787) 259,193 Working Capital 1/1 1,023,012 1,246,225 1,246,225 1,246,225 337,438 Working Capital 12/31* 1,246,225 1,387,743 545,397 337,438 596,631 2002 actual Blue Cross claims are reduced by$137,471 stop loss reimbursement receivable. IBNR as of 12/31/2002 is estimated at$883,000. CLAIMS WORKING CAPITAL 8,000,000 1,400,000 .r 7,000,000 1,200,000 6,000,000 1,000,000 5,000,000 800,000 4,000,000 600,000 3,000,000 2,000,000 400,000 1,000,000 200,000 0 O 0 OAP p`10 O`l' OR'� 00� O'`P O�'� O(L Ory 00 56308.xls 10/22/2002 292 City of Kent, Washington 2003 Preliminary Budget Liability Insurance As of August 31,2002 2001 2002 2002 2002 2003 Description Actual Budget YTD Est Act Budget REVENUE Contributions 1,198,591 1,195,129 807,172 1,210,758 1,252,495 Interest 46,951 85,730 13,208 19,812 46,951 Total Revenue 1,2459542 1,280,859 820,380 1,230,570 1,299,446 EXPENSE Salaries and benefits 59,322 85,784 41,120 61,681 91,530 Claims&Judgements 618,382 584,908 180,424 270,637 584,908 IBNR Adjustment 88,520 E Insurance Premiums 464,018 491,709 538,925 538,925 647,523 Personnel Costs Other Expenses 230,642 34,640 44,493 66,739 34,640 Total Expense 1,460,885 1,197,041 804,963 937,981 1,358,601 Operating Income (215,343) 83,818 15,417 292,589 (59,155) Working Capital 1/1 3239970 108,627 108,627 108,627 401,216 Working Capital12/31 108,627 192,445 124,045 401,216 342,061 Actuarial study as of 12/31/1999 showed the 90%confidence level for fund balance and reserves at$546,000. 80%confidence was$316,000. IBNR for 12/31/01 estimated as$1,085,367. CLAIMS/IBNR ADJUSTMENT WORKING CAPITAL 700,000 450,000 +� 600,000 400,000 350,000 500,000 300,000 400,000 250,000 300,000 200,000 150,000 200,000 100,000 100,000 50,000 0 0 PGA 0J� y�0 ��� �JO PGA �JO A- 419 10/22/2002 56708.xls 293 City of Kent, Washington 2003 Preliminary Budget Property Insurance As of August 31, 2002 2001 2002 2002 2002 2003 Description Actual Budget YTD Est Act Budget REVENUE Contributions 177,498 238,127 147,942 221,913 257,419 Interest 644 1,270 121 181 1,270 Reimbursement-Loss/Damages Total Revenue 178,142 239,397 148,062 222,094 258,689 EXPENSE Brokerage Fees 10,127 15,626 13,071 19,606 15,626 _ Insurance Premiums 161,212 194,823 190,081 194,823 215,253 Property Claims/Deductibles (1,420) 21,218 29,290 43,935 21,218 Other costs 14,796 18,979 10,275 15,413 19,981 Total Expense 184,714 250,646 242,716 273,777 272,078 _ Net Income (6,572) (11,249) (94,654) (51,683) (13,389) Working Capital 1/1 83,600 77,029 77,029 77,029 25,345 Working Capital 12/31 77,029 65,780 (17,625) 25,345 11,956 INSURANCE/CLAIMS WORKING CAPITAL 250,000 80,000 70,000 200,000 60,000 50,000 150,000 40,000 30,000 100,000 20,000 10,000 50,000 0 (10,000) _ p (20,000) PGA �Jp �,�p ��� �Jp PGA 56808.x1s 10/22/2002 294 ,f City of Kent, Washington 2003 Preliminary Budget - TRUST AND AGENCY FUNDS _ TRUST AND AGENCY FUNDS are used to Fireman's Relief and Pension 296 account for assets held by the City of Kent as Economic Development Corporation 298 trustee or agent for individuals, private organizations, or other governmental units. The City of Kent's only TRUST FUND is the Firemen's Relief and Pension Fund which is determined to be actuarially sound as of January 1, 2000. AGENCY FUNDS function primarily as clearing mechanisms for cash resources which are collected by the City of - Kent, held a brief period, and then disbursed to authorized recipients. As such, they are not budgeted. L 295 City of Kent, Washington 2003 Preliminary Budget Fireman's Relief and Pension Budget Analysis 1 MISSION STATEMENT The Firemen's Relief and Pension Fund was created in 1965 to administer the receipt and _ disbursements of funds for the then membership of the Kent Fire Department. The system is a closed system and has since been replaced by the State's LEOFF system. _ SERVICES PROVIDED BY PROGRAM ➢ The fund is used to pay the supplementary retirement and medical insurance benefits of eligible firefighters. ➢ LEOFF system provides benefits to eligible firefighters that transferred their membership to the LEOFF system. Full benefits are paid to the eligible firefighters that elected continued membership in the 1965 system. Per RCW 41.26, supplementary benefits are paid to the extent that the 1965 system benefits (as calculated per RCW 41.18) exceed LEOFF benefits. ➢ The City will continue to operate the Firemen's Relief and Pension Fund until no member of the Kent Fire Department is eligible to receive any benefits from it. GOALS FOR 2003 ➢ Manage the investment portfolio cautiously, considering the volatility of the current investment market. ➢ Continue to maintain a posture that will ensure that the current assets of the fund, along with future revenues from the state fire insurance taxes and investment earnings will be sufficient to pay all future pension benefits. 296 i City of Kent, Washington 2003 Preliminary Budget �- FIREMEN'S RELIEF AND PENSION SUMMARY FUND ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud YTD Budget $ % REVENUE Intergovernmental Revenue: Fire Insurance Premium 73,072 73,072 76,960 76,960 3,888 5.3 Interest/Dividends 209,921 185,000 89,265 120,000 (65,000) (35.1) Gain On Investments 51,525 Total 334,518 258,072 166,225 196,960 (61,112) (23.7) EXPENDITURES Pensions and Retirement 89,175 75,000 63,130 95,000 20,000 26.7 Medical Benefits 129,000 174,150 86,000 155,394 (18,756) (10.8) Other services and charges 5,786 3,300 5,786 Total 218,175 254,936 152,430 256,180 1,244 15.9 Revenue over Expenditures 116,343 3,136 13,795 (59,220) (62,356) (1,988.4) Beginning Fund Balance 3,411,577 3,527,920 3,527,920 3,549,514 21,594 0.6 Ending Fund Balance 3,527,920 3,531,056 3,541,715 3,490,294 (40,762) (1.2) `%- 297 City of Kent, Washington 2003 Preliminary Budget a Economic Development Corporation Budget Analysis MISSION STATEMENT The City of Kent established an Economic Development Corporation in 1983 pursuant to chapter 39.84 RCW. The Corporation was established to facilitate economic development and employment opportunities through the financing of industrial development facilities by nonrecourse revenue obligations. GOALS FOR 2003 ➢ The Economic Development Corporation Board met in 2002. The fund balance has been maintained, but the revenue stream is slowing since there has been little outside interest in the issuance of new industrial development bonds through the Corporation. 298 I City of Kent, Washington 2003 Preliminary Budget ECONOMIC DEVELOPMENT CORPORATION ' SUMMARY FUND ANALYSIS 2001 2002 2002 2003 Budget Change Actual Adj Bud YTD Budget $ % REVENUE Renewal Administrative Fees 7 7,400 2,600 4,500 (2,900) (39.2) — Interest 1,434 1,200 387 425 (775) (64.6) Total 1,441 8,600 2,987 4,925 (3,675) (42.7) — EXPENDITURES Economic Development 6,600 8,385 5,903 7,108 (1,277) (15.2) Total 6,600 8,385 5,903 7,108 (1,277) (15.2) Revenue over Expenditures (5,159) 215 (2,916) (2,183) (2,398) (1,115.3) Beginning Fund Balance 36,316 31,157 31,157 29,754 (1,403) (4.5) — Ending Fund Balance 31,157 31,372 28,241 27,571 (3,801) (12.1) L 299 City of Kent, Washington 2003 Preliminary Budget KEN WASH This page intentionally left blank. 300 i City of Kent, Washington 2003 Preliminary Budget STATISTICS Salary schedules are provided along with About Our Community 302 miscellaneous statistical information as a basis General, Special Revenue and for making short and long range budget decisions. Debt Service Funds Trends 305 History 307 Property Tax Last Four Years 308 Principal Taxpayers and Employers 309 2003 Property Tax Allocation 310 Property Tax Rates 311 L Sales Tax by SIC Code 313 Sales Tax Distribution 314 ( Sales Tax Comparison 315 L� Demographic Data from Census 316 Salary Schedule and Job Classification 318 Human Services Agencies 328 Glossary of Budget Related Terms 329 Budgeted Full-Time Positions 335 General Information Fact Sheet 336 L a t 301 City of Kent, Washington 2003 Preliminary Budget CITY OF KENT, WASHINGTON, 2002 - ABOUT OUR COMMUNITY --` Location Kent's breathtaking setting features a view of Mt. Rainier rising majestically over the landscape, and the Cascade and Olympic Mountains on the horizons. Kent is centrally located between two major ports; — Seattle, 18 miles to the north, and Tacoma, 18 miles to the south on the Interstate 5 corridor. The city is seven miles from SeaTac International Airport. Both the Union Pacific and Burlington Northern Railroads run through Kent and the city is now a major stop for the regional commuter rail system. History — Kent was incorporated in 1890, second only to Seattle in 'S j+J Kin County. Kent has been a major rower of hops and 9 Y j 9 P � R,�c sow,d berries, and at one time was considered the "Lettuce Capital of the World". At the same time, dairy farming ,; ' erg," tb7 was becoming an important segment of the Kent economy. In 1899, the first can of Carnation Milk was £ k — produced in Kent. Timber harvesting and agriculture DeM. remained the dominant industries of Kent until the v � ``KENT 1950's when industrial development began to today's significant industrial north core. The City of Kent has H — expanded from one square mile in area in 1953 to our current size of 28.75 square miles. Since annexation is awa 6� } required of all areas inside the urban-rural line — established under the Growth Management Act, Kent will •„ continue to expand in size over the next few years. ; Population lacaeria s ,. Kent is centrally located in the Puget Sound region of Washington State, an area that is home to two million people. It is the second largest city in South King County with an approximate population of _ 84,275 as of April 2002 and projections of over 100,000 within the next few years. As the new century begins, Kent continues to charge toward not only becoming one of the leading cities in King County, but in all of Washington State. _ Elected Officials City Government Kent operates under a Council-Mayor form of _ Term Expires government. The City Council consists of seven Mayor citizens of Kent who are elected at large to staggered, Jim White 12-31-2005 four-year terms. The members of the City Council then Council President elect one to serve as President of the City Council. The Judy Woods 12-31-2003 member elected serves a two-year term as President, Council Members and can be re-elected to as many two-year terms as Tim Clark 12-31-2005 desired by a majority of the City Council. The President Connie Epperly 12-31-2003 of the City Council serves as the Mayor Pro Tern during Leona Orr 12-31-2003 any absence from the city by the Mayor. The City Julie Peterson 12-31-2005 Council has five committees: Planning, Public Safety, Bruce White 12-31-2005 Parks, Operations, and Public Works. Each year the Rico Yingling 12-31-2003 City Council adopts a number of Strategic Goals that the city pursues. _ 302 _ City of Kent, Washington 2003 Preliminary Budget Economy Where river steamboats once transported crops to Seattle's public market, truckers now arrive at Kent warehouses to pick up and deliver goods for the global marketplace. The valley's industrial area has one of the largest concentrations of distribution, warehousing, and manufacturing facilities in North America, Kent has a well-earned reputation as an economic barometer for the region. In 2000, Kent purchased 15.4 acres with plans to develop a mixed-use site adjacent to the Kent Rail Station with plans to "Grow the Economy" through public/private development of the site. This will not only provide increased tax revenue but also provide new jobs and link new development with existing historic downtown. The last year has not been without challenges. We were subjected to a variety of seminal events including a major earthquake in February and the terrorist attack in September. Our economy, like the nation's, has declined. Locally our economic condition was complicated by Boeing cutbacks. Each of these major events has created budget constraints. Kent has reacted by making cuts and adjustments just as a business or a family would adjust to the changing economic realities. Parks, Recreation and Community Services The Kent Parks Department has been recognized nationally for Excellence in Parks and Recreation Management. The Specialized Recreation division was awarded the Dorothy Mullen Leisure Services Arts and Humanities Award for the Stewpot Theatre, a theatrical 1 ,348 Acres of Parkland group for disabled citizens. In 2001, a successful public/private 90 Parks partnership allowed construction and opening of a new ice rink. The East Hill Youth Sports Complex, consisting of three 20 miles of trails ballfields, will be built on special turf that will allow year-round 32 Ball Fields play and is expected to be complete by the end of 2002. Human 15 Tennis Courts Services has developed a one-stop plan for Kent Human Service agencies. There is a full range of parks services and classes for youth, teens, adults and disabled citizens. _ Ice Skating Rink Recently, the Parks and Recreation department submitted and received the Washington Recreation and Parks Association Award of Merit for an Outstanding Facility and Park. The Kent Valley Ice Centre, which opened in December 2001, is a 66,000 square-foot facility featuring the largest ice arena in the Northwest. The ice rink has state-of-the-art light and sound systems and a top-notch refrigeration system with infrared sensors and computer controls capable of providing ice quality needed for competitive hockey and figure skating. In addition, there is a full featured restaurant with heated view dining overlooking the ice, a 4,000-square foot interactive arcade center, private party rooms, conference and banquet rooms with catering capabilities, ballet rooms and an office-training center. _ The facility has been designed to accommodate a second ice surface for future development. The City leases the land on which the arena was built and receives some services in lieu of rent and _ two hours of ice time and instruction every day for residents. Programs and services include adult hockey leagues for men and women of all skill levels, hockey classes and camps, drop-in hockey sessions, hockey tournaments and figure skating shows and competitions. Skaters enjoy public sessions with live DJs and light shows. Visitors will also find the largest ice skating-related pro shop in the Northwest. 303 City of Kent, Washington 2003 Preliminary Budget Golf Course Golfers can enjoy 27 holes of first class golf between the 6,666 yard 18 hole course and the 1,174-yard Par 3 course. The Driving Range features 32 covered hitting stations with lights, multiple target greens, _ and a learning center. In addition, a miniature golf course offers a fun recreational opportunity for all ages and skill levels. Fire Creek Grill, a new first class restaurant, was opened in August of 2000 and most recently a merchandising shop was established. _ Regional Library _ Kent's Regional Library is part of the King County Library System. In addition to a large collection of books, newspapers, magazines, reference works, video and audiotapes, the Library offers a variety of other services. Among those services are many activities for children, including story times, games and songs. In addition to a monthly book club, concerts, plays and presentations are held at the Library. Several classes are offered, including library skills, Web surfing, and many other topics. Senior Center The Kent Senior Activity Center is a 21,000 square foot facility offering a variety of programs and social activities for active seniors. A variety of trips as wells as social activities are conducted at the Center, including a book discussion group, card games, concerts, dances, and many others. Services provided include computer classes, health and financial workshops, legal clinics, senior assistance, grooming and health clinics and classes covering a variety of topics. The Senior Center also hosts many community events and is actively used all year. Kent Station The Kent Station, located just north of downtown, is in various stages of planning and development. The City will participate in a public/private partnership for the development of an urban village on up to 22.5 acres of prime real estate adjacent m to the Sound Transit Commuter Rail Station. The envisioned urban village and greenspace will serve as a social gathering place for the community that attracts people for breakfast through the . evening hours. The development of - - Kent's expanded urban core will r strengthen the sense of community that W makes Kent one of south King County's - most desirable places to live, work, shop and relax. Residents recently visited the second of V three community forums introducing this project. There they got a look at plans to envision a high-quality downtown that will �.. - V; include stores, shops, office complexes, a cinema, entertainment and recreation centers, a college campus and residential units. Building the roads and other infrastructure is expected to begin summer of 2002, with phase one development planned for spring or summer of 2003. 304 i City of Kent, Washington 2003 Preliminary Budget General Special Revenue and Debt Service Funds Revenues by Source and Expenditures by Function Trend Analysis as Percent of Revenue 2003 2001 1999 1997 1995 1993 Preliminary Actual Actual Actual Actual Actual REVENUES Taxes: Property 28.96 26.26 26.27 25.69 24.34 25.42 Sales and Use 28.33 27.31 28.25 30.93 29.28 28.77 Utility 13.50 14.28 12.93 12.60 13.09 11.91 Other 4.89 4.54 5.49 2.63 1.90 1.95 Licenses and Permits 2.14 1.90 2.67 2.02 2.34 1.33 Intergovernmental 10.64 11.32 12.42 14.32 15.88 14.66 Charges for Services 3.75 3.46 4.18 3.81 3.97 3.53 Fines and Forfeitures 1.78 2.51 2.08 1.77 1.80 1.38 Special Assessments 2.02 3.06 1.22 1.81 2.48 5.29 - Interest Income 2.96 3.75 2.64 2.87 3.74 4.38 Miscellaneous Revenue 1.03 1.60 1.83 1.57 1.19 1.37 Total Revenues 100.00 100.00 100.00 100.00 100.00 100.00 Operating Expenditures General Government 12.26 11.38 7.41 9.74 10.98 7.95 w Public Safety 51.84 49.00 48.21 44.91 43.90 42.47 Community Dev/Public Works 6.67 7.10 11.80 7.28 8.43 7.97 Leisure Services 9.19 8.13 8.55 8.83 8.97 11.00 Health and Human Services 5.21 5.02 4.09 5.20 6.27 5.24 Debt Service 15.50 15.24 10.88 9.91 12.38 17.01 _ Total Operating Expenditures 100.67 95.87 90.94 85.87 90.94 91.64 Revenue Over( Under) Expenditures (0.67) 4.13 9.06 14.13 9.06 8.36 Other Financial Sources (Uses) Operating Transfers In 13.23 12.05 10.71 7.49 6.73 1.01 Operating Transfers Out (0.92) (10.35) (9.18) (7.26) (6.44) 0.00 - Capital Project Transfers Out (4.75) (9.50) (11.03) (10.81) (8.87) (9.96) Early extinguishment of debt 0.00 0.00 0.00 0.00 0.00 (35.50) Increase ( Decrease) In Fund Balance 6.89 (3.01) 1.81 3.54 0.48 0.12 Beginning Fund Balance 13.39 24.31 23.80 21.62 20.76 23.58 Ending Fund Balance Designated For Contingency 4.70 7.88 7.61 7.48 6.59 4.30 Reserved For Debt Service 2.44 3.29 2.80 2.64 6.07 7.55 Other 13.14 10.13 15.20 15.03 8.58 11.84 Total Ending Fund Balance 20.27 21.30 25.62 25.16 21.24 23.70 305 City of Kent, Washington 2003 Preliminary Budget General, Special Revenue and Debt Service Funds Revenues by Source and Expenditures by Function .� 2003 2002 2001 2000 Prelim Bud Adj Budget Actual Actual REVENUES Taxes: Property 23,125,251 22,516,541 21,081,042 20,605,973 Sales and Use 22,620,729 23,104,293 21,917,014 21,986,128 — Utility 10,782,519 12,484,497 11,460,087 10,272,577 Other 3,903,914 3,521,535 3,643,685 3,438,672 Licenses and Permits 1,710,330 2,003,796 1,523,943 1,743,034 _ Intergovernmental 8,494,875 8,937,404 9,089,092 8,480,852 Charges for Services 2,996,802 3,513,532 2,779,725 3,716,330 Fines and Forfeitures 1,418,557 1,418,436 2,015,593 1,405,622 Special Assessments 1,609,134 1,529,053 2,458,274 1,988,946 Interest Income 2,364,636 2,447,066 3,009,875 2,746,351 Miscellaneous Revenue 825,556 761,326 1,287,264 1,900,828 Total Revenues 79,852,303 82,237,479 80,265,594 78,285,313 Operating Expenditures General Government 9,791,699 10,210,333 9,132,746 9,491,915 Public Safety 41,392,962 41,455,909 39,328,830 34,635,020 Public Works 5,324,340 5,802,865 5,701,786 5,170,906 Leisure Services 7,340,223 7,211,767 6,526,375 6,655,356 Health and Human Services 4,161,250 4,173,099 4,029,356 3,991,944 Debt Service 12,376,220 11,069,995 12,232,567 9,679,824 Total Operating Expenditures 80,386,694 79,923,968 76,951,660 69,624,965 Revenue Over( Under) Expenditures (534,391) 2,313,511 3,313,934 8,660,348 Other Financial Sources (Uses) Proceeds from debt issuance 536,721 Operating Transfers In 10,560,477 10,205,596 9,672,520 6,848,051 Operating Transfers Out (737,766) (1,110,775) (8,310,388) (4,507,676) Capital Project Transfers Out (3,789,179) (6,796,879) (7,629,213) (9,852,702) Early extinguishment of debt Increase( Decrease) In Fund Balance 5,499,141 4,611,453 (2,416,426) 1,148,021 Beginning Fund Balance 10,688,629 14,194,244 19,514,343 18,366,322 _ Ending Fund Balance Designated For Contingency 3,749,272 6,655,974 6,322,601 6,421,193 Designated For Debt Service 1,944,691 2,451,828 2,642,411 2,521,668 Other 10,493,807 9,697,895 8,129,907 10,571,482 Total Ending Fund Balance 16,187,770 18,805,697 17,094,919 19,514,343 1995 Beginning Fund Balance includes a prior period adjustment of$1,440,501 1996 Beginning Fund Balance includes a prior period adjustment of$109,918 306 City of Kent, Washington 2003 Preliminary Budget 1999 1998 1997 1996 1995 1994 1993 Actual Actual Actual Actual Actual Actual Actual 18,833,461 18,114,428 16,177,793 14,655,052 12,174,010 12,705,735 11,767,374 20,256,052 21,016,984 19,476,240 17,492,700 14,644,515 13,505,763 13,319,939 9,273,581 8,395,570 7,934,394 7,110,242 6,548,557 5,966,994 5,516,448 3,935,566 2,131,734 1,653,902 1,465,350 951,377 1,015,585 904,447 1,913,698 1,401,514 1,271,830 1,257,503 1,169,478 648,408 617,113 8,907,020 8,546,677 9,016,194 9,179,408 7,941,896 6,977,611 6,787,183 2,999,472 2,530,226 2,396,280 2,005,231 1,985,192 1,766,525 1,632,985 1,492,317 1,115,217 1,112,194 915,239 899,163 1,109,981 639,900 877,704 831,432 1,139,837 1,093,130 1,242,792 1,529,859 2,450,520 1,895,996 2,026,736 1,808,221 1,624,357 1,868,768 1,981,128 2,028,165 1,311,262 1,264,632 989,260 1,056,520 594,755 573,963 634,448 71,696,129 67,375,150 62,976,145 57,854,732 50,020,503 47,781,552 46,298,522 5,315,600 6,797,102 6,136,704 6,914,876 5,491,306 5,025,752 3,678,522 34,563,792 31,976,170 28,280,243 24,878,213 21,959,463 20,585,681 19,663,419 8,461,633 5,346,827 4,585,333 4,651,251 4,218,433 3,799,738 3,692,059 6,128,733 6,184,626 5,558,073 4,878,108 4,489,198 5,584,076 5,094,788 2,935,575 2,958,099 3,277,716 2,912,846 3,136,808 2,668,195 2,424,984 �-- 7,797,007 6,411,643 6,242,586 6,382,753 6,194,558 6,000,957 7,876,396 65,202,340 59,674,467 54,080,655 50,618,047 45,489,766 43,664,399 42,430,168 6,493,789 7,700,683 8,895,490 7,236,685 4,530,737 4,117,153 3,868,354 1,622,166 16,764,180 7,677,199 5,678,407 4,714,635 5,864,989 3,368,520 2,408,026 466,335 (6,582,897) (5,379,613) (4,574,634) (5,060,649) (3,220,742) (2,106,582) _ (7,910,908) (6,775,398) (6,808,832) (5,048,523) (4,437,502) (5,006,561) (4,609,494) (16,436,023) 1,299,349 1,224,079 2,226,659 2,992,502 241,013 (587,964) 53,352 17,066,973 15,842,894 13,616,235 10,623,733 10,382,720 10,970,684 10,917,332 5,456,054 6,256,622 4,711,898 4,163,265 3,294,941 2,497,377 1,990,666 2,010,108 1,837,373 1,664,815 2,158,560 3,036,256 3,732,777 3,496,638 10,900,160 8,972,978 9,466,181 7,294,410 4,292,536 4,152,566 5,483,380 18,366,322 17,066,973 15,842,894 13,616,235 10,623,733 10,382,720 10,970,684 307 City of Kent, Washington 2003 Preliminary Budget PROPERTY TAX DATA- CURRENT AND PREVIOUS FOUR YEARS 2003 2002 2001 2000 1999 Budget Estimates Actual Actual Actual ASSESSED VALUATION Assessed Value 8,148,322,446 7,582,349,300 7,130,886,435 6,468,731,941 Includes new construction of 113,482,731 177,881,061 144,343,154 238,851,817 PROPERTY TAX RATES Direct regular and special General Fund 2.620 2.721 2.772 2.921 2.927 Debt Service Fund 0.218 0.234 0.238 0.283 0.312 ------------ ------------ ------------ ------------ ------------ Subtotal 2.838 2.955 3.010 3.204 3.240 Overlapping regular and special State 2.989 3.145 3.303 3.359 County 1.449 1.552 1.690 1.836 Port of Seattle 0.190 0.190 0.216 0.239 - Kent School District 4.865 5.365 5.467 5.730 Hospital District 0.096 0.099 0.118 0.154 Library District 0.456 0.483 0.500 0.500 Emergency medical service 0.250 0.246 0.273 0.290 - Green River Flood Control 0.047 0.050 0.052 0.053 ------------ ------------ ------------ ------------ ------------ Total Direct and Overlapping 2.838 13.297 14.140 14.823 15.401 PROPERTY TAXES LEVIED AND COLLECTED General Fund Levy(1) 21,350,252 20,632,135 19,740,048 18,897,553 17,175,994 Debt service funds levy(1) 1,775,000 1,775,000 1,692,175 1,830,793 1,832,413 Guaranty fund levy Total tax levy 23,125,252 22,407,135 21,432,223 20,728,346 19,008,407 Current tax collections 20,885,093 20,513,626 18,725,921 Percent of tax collected 97.4 99.0 98.5 Delinquent tax collections 265,208 282,510 179,577 Total tax collection 21,150,301 20,796,136 18,905,498 Percent of total tax collection 98.7 100.3 99.5 to tax levy Outstanding delinquent taxes 743,523 461,601 529,391 Percent of delinquent taxes to tax levy 3.5 2.2 2.8 _ (1)Adjusted by omissions and errors (2) Levy amounts and rates are based on the assessed valuations determined the previous year. 308 City of Kent, Washington 2003 Preliminary Budget -PRINCIPAL TAXPAYERS AND EMPLOYERS December 31, 2001 2001 Percent Assessed of Nature of Business Employees(2) Valuation(1) Total PRINCIPAL TAXPAYERS Boeing Company Aerospace&computer research 8,106 $441,068,508 5.8% McElroy George&Assoc. Inc. Paper products 150 $128,947,700 1.7% (formerly Pacific NW Group) Puget Sound Energy Electric and gas utility 153 126,317,619 1.7% AMB Property NA 105,571,800 1.4% U.S.West Local telephone service 97 52,878,545 0.7% First American Tax Valuation NA 40,646,600 0.5% (formerly Midland Loan Svcs., Inc.) Mikron Industries Plastic molding manufacturer 474 29,448,882 0.4% National Tax Search LLC NA 24,287,000 0.3% HEXCEL Corporation Aerospace components 1,118 21,476,160 0.3% Reynolds Metals Co. Can factory, recycling and supply 37 20,095,070 0.3% Subtotal 10,135 990,737,884 13.1% All others 6,591,611,416 86.9% TOTAL 7,582,349,300 100.0% I)THER PRINCIPAL EMPLOYERS _ ant Public Schools Public education 3,474 City of Kent Municipality 827 Food Services of America Wholesale food prod.distributor 732 King County Regional Justice Center Court and corrections facility 630 Fred Meyer Retail sales 589 REI Inc. Recreational clothing and equipment 546 Mikron Industries Plastic molding manufacturer 474 Seattle Pacific Industries, Inc. Wholesale fashion apparel 335 Raleigh USA Bicycle Company Bicycle manufacturer 331 Exotic Metals Forming Co Aircraft parts manufacturer 323 Oberto Sausage Co. Meat sales&food processing 320 Haworth, Inc. (Lunstead, Inc.) Office furniture manufacturer 303 Flow International Corp. Scientific research &water jet 300 Starbucks Coffee Company Retail sales/Roasting 282 USF Reddaway Interstate trucking 281 Tally Printer Corp Computer peripheral equipment 272 The Office Depot#1078 Retail Sales 241 South Seattle Auto Auction Auto auctions 240 Bakery Chef Inc. Retail Sales 235 BPI Manufacture panel systems 225 (1) Source: King County Assessor's Office. (2) Source: City of Kent Business License System (2000 data) 309 s City of Kent, Washington 2003 Preliminary Budget d 2002 Property Tax Allocation I Per $100.1000 Assessed Value i 4 1 King County 11% Washington State- Schools . 22% City of Kent w w �► d►♦ 22% :. Green River Flood �► ► Control u. Port of Seattle Library District 1% 3% Hospital District Emergency Medical 1% Services (EMS) Kent Schools 2% 38% Total Property Tax per $100,000: $1,329 Emergency Green Medical River Services Kent Hospital Library Flood State King City Port e Total (EMS) Schools District District Control Schools County Kentt Seattle $ 25 $ 487 $ 10 $ 46 $ 5 $ 299 $ 145 1 $ 295 1 $ 19 $ 1,329 310 City of Kent, Washington 2003 Preliminary Budget l �-- PROPERTY TAX ON A $200,000 HOME $680 $660 TOTAL $640 _ CITY TAX LEVY $620 $600 $580 1998 1999 2000 2001 2002 YEAR *2002 rates are based on King County's certified assessed valuation information. 1998 1999 2000 2001 2002 General Fund Levy Rate 2.994 2.927 2.921 2.772 2.721 Voted Issues Levy Rate 0.361 0.312 0.283 0.238 0.234 Total Levy Rate 3.355 3.239 3.204 3.010 2.955 (2) Annual City of Kent tax levy on a $200,000 home(1) 671.00 647.80 640.80 602.00 591.00 Monthly average tax on a$200,000 home 55.92 53.98 53.40 50.17 49.25 (1)Amounts are based on constant dollars and do not include King County Assessed value increases. (2)Actual levy rate may be lower due to changes that might occur after submission to King County. 311 1 City of Kent, Washington 2003 Preliminary Budget i t * O 00 00 -� CND N 00 N N O N O O N co L l9� LO O I� N m cz C�0O N N O N >, N r N CO O_ r > ��� O I- CO O /I\ C� N N O C7 W cz cz OOD O N coo O cz O O N N N � N O co .«>' Q) I-- N O 0- _ c ) N r O O Cn C) 't L- �� r N O m CO It r Ln U � 6, MrncD � C/1L ,( O O C) CO c) r N O C7 L ' n6,1 ti N N "t N O O O I` O C)) C) co }, s� rNOc6 cn _ +r Cfl It N O O ■� jS O r O r Q 66 O co N O _ '- N O C) Q O d' � O 00 C 3 c'0 C7 C7 N LA C7 N LO CM O N CD 00 Q) CD It O uoilenIen puesnoyl aad r N o o C) rncccoco NN O I- "t N O E '- N O m -C N H w cz M > O I— 312 City of Kent, Washington 2003 Preliminary Budget I co � co r,�, rn 10 o o CZ oj. co o � ~ o a�o� of W t N T T 0 O LO O o T T \ U a o O 00 ct N c � N N 0 V T T m U) T ♦_ vUi o T co 00 0,0 i (D r � - (o w C0 LLI 42 coD � `n T J Q rr coo (D 0) � o U 't 00 N O O C � N cz T T C LO N p o ro j00 0) O O L N T O pp d W N N _ 0 /0 m C N CO V c v o — N T O o CZ 00 O Oo O V 0 Cfl T 00 r m > LO O _ m OU N roLo a, o m +_. cz � *- Lr O CO C OT M W T U N T Qa (n o w � CY) N T I` Cc O 0 + 00 N r 313 City of Kent, Washington 2003 Preliminary Budget Local Sales Tax Distribution in Kent Per $1,000 of Sales County $1.59 1.7% State $65.00 City of Kent$8.42 71% 9.1% — � {?`>`> > Criminal Justice$1.00 {'<'ss 1.1 Metro$6.00 6.5% Regional Transit $4.00 4.3% PTBA$2.00 Stadium' $5.00 2.2% 5.4% Businesses pay the State of Washington Department of Revenue sales and use tax in Kent of 8.8%. Of this amount, the City of Kent receives .84% of sales or 9.1% of the total tax collected. The other 90.9% is distributed to the above agencies on a monthly basis, with a two month lag from the time of sales. Stadium Tax is paid by food and beverages sold in restaurants, bars and taverns. 314 City of Kent, Washington 2003 Preliminary Budget Sales Tax Mix First Quarter 2002 - Area City Study $1,000.00 N i O $800.00 .� $600.00 N cn $400.00 IMMENN $200.00- $0.00 Renton Kent Tukwila Redmond Bellevue Everett 383.3 495.5 377.00 364.5 953.8 473.4 ❑Wholesaling 39.7 136.1 35.1 52.3 91.9 60.2 M Manufacturing 9.0 1 25.6 14.5 10.0 12.7 13.0 ®Contracting 48.3 36.4 26.5 56.4 111.1 48.1 ❑Other" 24.0 50.2 11.5 35.6 95.5 41.7 ■Services 41.2 57.7 32.3 61.0 139.0 50.9 Retail 221.1 189.6 257.1 149.1 503.7 259.4 Transportation, Finance, Insurance, Real Estate and Other Source: Washington State Department of Revenue: Quarterly Business Review Representing First Quarter 2002 315 "1 City of Kent, Washington 2003 Preliminary Budget City of Kent Demographics 1990 - 2000 by Age Group 1990 Population 37,960 2000 Population 79,524 3 3% El 2000 _ Over 75 years 2. /° p 1990 6.9% 60-74 years 6.7% _ 16.8/° 45 -59 years q- ',e � 13.1% 35.0% i 25 -44 years QIII WWI3 - ,-- - 3 29.6% 39.5/° _ ° 5 to 24 years 29.6% 8.4% Under 5 years 8.6% 0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0% 1990 2000 Households in Kent Rental Vacancy Rates 8.3% 4.9% _ Persons per Household 2.33 2.53 1990 2000 37% 42% . . _ ; ti% ti 58% ;;... ©Family Households 0 Nonfamily Households ®Family Households 0 Nonfamily Households 1990 2000 :•ti�.ti ;: ;f Owner '• Owner occupied Occupied •:::.;:•: •5:�':�:�{�'r:��•'r: Renters � �: ;; :•::•. Renters `��'� ti'�•: 64% :• — 316 i City of Kent, Washington 2003 Preliminary Budget Family Households in Kent i I — 1990 2000 Married Female partners Married head 72% partners 19% 74% Female head ►— 20% Male head Male head 7% 8% City of Kent Race Mix Census Data 1990 - 2000 5.4% More than 1 race El 2000 9.8% IN 1999 Other 12% 10.2% Asian/Pacific Island 4.4% 1.0% Native American 1 4% Black 3.8% _ 70.8% White 89.2% 0% 20% 40% 60% 80% 100% Hispanic Origin of Any Race 2000 81% W2 71 77 1999 3.9% 0% 1% 2% 3% 4% 5% 6% 7% 8% 9% 10% 317 City of Kent, Washington 2003 Preliminary Budget JOB AND SALARY CLASSIFICATION ELECTED OFFICIALS r JOB CLASSIFICATION 2003 SALARY LOW MID HIGH Mayor — Council President Council Member Judge -- Salaries to be established by salary commission per Ordinance #3617 passed October, 1, 2002. — 318 — City of Kent, Washington 2003 Preliminary Budget j JOB AND SALARY CLASSIFICATION ` DEPARTMENT DIRECTORS ...r 2003 RANGE JOB CLASSIFICATION MONTHLY SALARY LOW MID HIGH - Level 1 Chief Administrative Officer 7,246 8,695 10,144 Level 2 Director Of Parks, Rec & Community Svcs 6,845 8,214 9,583 Director Of Public Works Fire Chief Police Chief Level 3 Asst Chief Administrative Officer 6,519 7,823 9,127 City Attorney Community Development Director Finance Director Employee Services Director Information Technology Director CITY ATTORNEY'S OFFICE 2003 Non Union Positions Paid On Merit System MONTHLY SALARY LOW MID HIGH Deputy City Attorney 5,819 7,054 8,288 Civil Attorney 4,822 5,845 6,867 Senior Prosecuting Attorney 4,822 5,845 6,867 Prosecuting Attorney 4,303 5,216 6,129 OTHER POSITIONS 2003 Individual Non Union Positions As Negotiated MONTHLY SALARY ACTUAL Deputy Police Chief 8,352 Task Force Office Manager 3,053 3,369 3,715 319 City of Kent, Washington 2003 Preliminary Budget JOB AND SALARY CLASSIFICATION WASHINGTON STATE COUNCIL OF COUNTY AND CITY EMPLOYEES AFSCME- LOCAL 2617 -, 2003 JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY - A B C D E PRODUCTION ASSISTANT AF12 2,330 2,445 2,572 2,695 2,831 CUSTODIAN- 1998+ AF13 2,389 2,509 2,630 2,764 2,903 - CUSTODIAN (GRANDFATHERED) AF15 2,509 2,630 2,764 2,903 3,053 CUSTOMER SERVICE COURIER AF15 2,509 2,630 2,764 2,903 3,053 OFFICE TECHNICIAN 2 AF16 2,572 2,695 2,831 2,975 3,134 POL SPEC WORD PROC TECH1 AF17 2,630 2,764 2,903 3,053 3,208 POLICE DATA ENTRY SPEC AF17 2,630 2,764 2,903 3,053 3,208 ADMINISTRATIVE SEC 1 AF20 2,831 2,975 3,134 3,291 3,465 _ CUSTODIAL LEAD- 1998+ AF20 2,831 2,975 3,134 3,291 3,465 LEGAL SECRETARY I AF20 2,831 2,975 3,134 3,291 3,465 OFFICE TECHNICIAN 3 AF20 2,831 2,975 3,134 3,291 3,465 PRINTING TECHNICIAN AF20 2,831 2,975 3,134 3,291 3,465 POLICE OFFICE TECHNICIAN AF21 2,903 3,053 3,208 3,369 3,536 WORD PROC/RECORDS SPCLST AF21 2,903 3,053 3,208 3,369 3,536 ACCOUNTING SVCS ASST III AF22 2,975 3,134 3,291 3,465 3,629 _ CUSTOMER SERVICES REP AF22 2,975 3,134 3,291 3,465 3,629 POLICE RECORDS SPECIALIST AF22 2,975 3,134 3,291 3,465 3,629 ADMINISTRATIVE ASST 1 AF23 3,053 3,208 3,369 3,536 3,715 ADMINISTRATIVE SEC II AF23 3,053 3,208 3,369 3,536 3,715 EVIDENCE CUSTODIAN AF23 3,053 3,208 3,369 3,536 3,715 SUPPORT SERVICES SPECIALST AF24 3,134 3,291 3,465 3,629 3,815 ACCOUNTING TECHNICIAN AF25 3,208 3,369 3,536 3,715 3,904 DEPT SYST SUPPORT SPEC AF25 3,208 3,369 3,536 3,715 3,904 FACILITIES SPECIALIST AF25 3,208 3,369 3,536 3,715 3,904 MULTI MEDIA SPECIALIST AF25 3,208 3,369 3,536 3,715 3,904 _ POLICE CORRECTIONS OFFICER AF25 3,208 3,369 3,536 3,715 3,904 ADMINISTRATIVE ASST II AF27 3,369 3,536 3,715 3,904 4,108 CONTRACT SPECIALIST AF27 3,369 3,536 3,715 3,904 4,108 CUSTODIAL LD(GRANDFATHERED AF27 3,369 3,536 3,715 3,904 4,108 DEVELOPMENT PERMIT TECH AF27 3,369 3,536 3,715 3,904 4,108 MULTIMEDIA LEAD AF27 3,369 3,536 3,715 3,904 4,108 PROPERTY MANAGEMENT TECH AF27 3,369 3,536 3,715 3,904 4,108 PUBLIC EDUCATION SPECIALST AF27 3,369 3,536 3,715 3,904 4,108 VIDEO PRODUCT SPECIALIST AF27 3,369 3,536 3,715 3,904 4,108 EVIDENCE TECHNICIAN AF28 3,465 3,629 3,815 4,008 4,202 DEVELOPMENT PERMIT TECH LEAD AF29 3,536 3,715 3,904 4,108 4,310 POLICE SPECIALIST SUPER AF29 3,536 3,715 3,904 4,108 4,310 CUSTODIAL SUPERVISOR AF30 3,629 3,815 4,008 4,202 4,416 FINANCIAL ANALYST AF30 3,629 3,815 4,008 4,202 4,416 FINANCIAL SRVCS SUPERVISOR AF30 3,629 3,815 4,008 4,202 4,416 ADMIN SRVS SUPERVISOR AF32 3,815 4,008 4,202 4,416 4,638 EMERGENCY MGMT PROG COORD AF32 3,815 4,008 4,202 4,416 4,638 EVIDENCE TECHNICIAN SUPER AF32 3,815 4,008 4,202 4,416 4,638 POLICE CORRECTIONS SGT AF32 3,815 4,008 4,202 4,416 4,638 RECORDS MANAGEMENT OFFICER AF32 3,815 4,008 4,202 4,416 4,638 CODE ENFORCEMENT OFFICER AF33 3,904 4,108 4,310 4,530 4,756 320 City of Kent, Washington 2003 Preliminary Budget JOB AND SALARY CLASSIFICATION ` WASHINGTON STATE COUNCIL OF COUNTY AND CITY EMPLOYEES AFSCME - LOCAL 2617 2003 JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E COMB BLDG INSPECTOR AF33 3,904 4,108 4,310 4,530 4,756 FIRE APPARATUS MECHANIC AF33 3,904 4,108 4,310 4,530 4,756 FINANCIAL ANALYST SENIOR AF34 4,008 4,202 4,416 4,638 4,874 RESEARCH&DEVELOPMENT ANLST AF34 4,008 4,202 4,416 4,638 4,874 FIRE EQUIP MAINT SUPV AF37 4,310 4,530 4,756 4,992 5,256 PLANS EXAMINER AF37 4,310 4,530 4,756 4,992 5,256 ASST BLDG OFFICIAL AF39 1 4,530 4,756 4,992 5,256 5,517 Longevity Schedule Number of Employees as of Oct 30, 2002: 164 Contract Status: Expires 12/31/2003 5 years 1% of Base Salary 10 years 2% of Base Salary 15 years 3% of Base Salary 20 years 4% of Base Salary 321 4 City of Kent, Washington 2003 Preliminary Budget JOB AND SALARY CLASSIFICATION FIREFIGHTERS 2003 JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E FIRE FIGHTER F100 4,099 4,591 5,000 5,465 5,465 COMPUTER SERVICES COORD F107 5,847 5,847 5,847 5,847 5,847 INSPECTOR F107 5,847 5,847 5,847 5,847 5,847 PLANS REVIEWER F107 5,847 5,847 5,847 5,847 5,847 FIRE&ARSON INVESTIGATOR F111 6,066 6,066 6,066 6,066 6,066 DISTRICT LIAISON F112 6,121 6,121 6,121 6,121 6,121 FIRE LIEUTENANT F112 6,121 6,121 6,121 6,121 6,121 FIRE BATTALION CHIEF F130 7,104 7,104 7,104 7,104 7,104 Longevity Schedule Number of Employees as of Oct. 30, 2002: 146 Contract Status: Expires 12/31/04 5 years 2% of Base Salary 10 years 4% of Base Salary 15 years 6% of Base Salary 20 years 7.5% of Base Salary 25 years 8.5% of Base Salary JOB AND SALARY CLASSIFICATION FIRE DEPARTMENT ASSISTANT CHIEFS 2002 Rates YY JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E Fire Assistant Chief F149 8,142 8,142 8,142 8,142 8,142 Longevity Schedule Number of Employees as of Oct. 20, 2002: 2 Contract Status: Expired 12/31/02 5 years 2% of Base Salary 10 years 4% of Base Salary 15 years 5% of Base Salary 20 years 6% of Base Salary 322 �I ! City of Kent, Washington 2003 Preliminary Budget 4 i JOB AND SALARY CLASSIFICATION NON REPRESENTED i 2003 JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E VAN DRIVER 15 2,508 2,630 2,764 2,903 3,053 OFFICE TECHNICIAN 2 16 2,571 2,695 2,832 2,975 3,134 PARKING ENFORCEMENT ASSIST 17 2,630 2,764 2,903 3,053 3,208 HOME REPAIR WORKER 20 2,832 2,975 3,134 3,291 3,464 - OFFICE TECHNICIAN 3 20 2,832 2,975 3,134 3,291 3,464 PARKS PROGRAM ASSISTANT 21 2,903 3,053 3,208 3,369 3,536 ACCOUNTING SVCS ASST 2 22 2,975 3,134 3,291 3,464 3,629 ADMINISTRATIVE ASST 1 22 2,975 3,134 3,291 3,464 3,629 COURT CLERK 22 2,975 3,134 3,291 3,464 3,629 ENVIRONMENTAL TECHNICIAN 22 2,975 3,134 3,291 3,464 3,629 CIVIL LEGAL SECRETARY 23 3,053 3,208 3,369 3,536 3,715 TASK FORCE OFFICE MGR-PD 23 3,053 3,208 3,369 3,536 3,715 HOME REPAIR SPECIALIST 24 3,134 3,291 3,464 3,629 3,815 ACCOUNTING TECH 25 3,208 3,369 3,536 3,715 3,904 COMPUTER OPERATOR 25 3,208 3,369 3,536 3,715 3,904 DEPT SYST SUPPORT SPEC 25 3,208 3,369 3,536 3,715 3,904 GOLF PROFESSIONAL 25 3,208 3,369 3,536 3,715 3,904 HELP DESK TECHNICIAN 25 3,208 3,369 3,536 3,715 3,904 HUMAN RESOURCES SPECIALIST 25 3,208 3,369 3,536 3,715 3,904 PARKS PROGRAM SPECIALIST 25 3,208 3,369 3,536 3,715 3,904 ADMIN ASST 2- NONEXEMPT 27 3,369 3,536 3,715 3,904 4,108 ``. COURT SECURITY OFFICER 27 3,369 3,536 3,715 3,904 4,108 DOM VIOLENCE VICTIM ADVOC 27 3,369 3,536 3,715 3,904 4,108 LEAD COURT CLERK 27 3,369 3,536 3,715 3,904 4,108 PERSONAL COMPUTER TECH 27 3,369 3,536 3,715 3,904 4,108 PUBLIC EDUC SPECIALIST 27 3,369 3,536 3,715 3,904 4,108 ENGINEERING TECHNICIAN 28 3,464 3,629 3,815 4,008 4,202 PLANNING ASSISTANT 29 3,536 3,715 3,904 4,108 4,309 SURVEY TECHNICIAN 29 3,536 3,715 3,904 4,108 4,309 INTERNATIONAL PRGM COORD 30 3,629 3,815 4,008 4,202 4,416 STORM/DRAIN FACILITIES ISP 30 3,629 3,815 4,008 4,202 4,416 ASST PARTY CHIEF 31 3,715 3,904 4,108 4,309 4,530 CONSTRUCTION INSPECTOR 31 3,715 3,904 4,108 4,309 4,530 CROSS CONNECTION INSPECTOR 31 3,715 3,904 4,108 4,309 4,530 TRNG/CLIENT SVCS COORD 31 3,715 3,904 4,108 4,309 4,530 ADMINISTRATIVE ASST III 32 3,815 4,008 4,202 4,416 4,638 AUTOMATION PROJECT COORD 32 3,815 4,008 4,202 4,416 4,638 FINANCIAL SERVICES SPVSR 32 3,815 4,008 4,202 4,416 4,638 HOME REPAIR COORDINATOR 32 3,815 4,008 4,202 4,416 4,638 NBH TRAFFIC CONTROL COORD 32 3,815 4,008 4,202 4,416 4,638 PROBATION OFFICER 32 3,815 4,008 4,202 4,416 4,638 SIGNAL TECHNICIAN 32 3,815 4,008 4,202 4,416 4,638 TELECOMMUNICATIONS ANALYST 32 3,815 4,008 4,202 4,416 4,638 TRAN DEMAND MGMT COORD 32 3,815 4,008 4,202 4,416 4,638 PARALEGAL 33 3,904 4,108 4,309 4,530 4,755 SURVEY PARTY CHIEF 33 3,904 4,108 4,309 4,530 4,755 COMM TRIP REDUCTION COORD 34 4,008 4,202 4,416 4,638 4,874 T CONSERVATION COORD 34 4,008 4,202 4,416 4,638 4,874 323 City of Kent, Washington 2003 Preliminary Budget JOB AND SALARY CLASSIFICATION NON REPRESENTED 2003 JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E DD CNTR-MEASURE PROG COORD 34 4,008 4,202 4,416 4,638 4,874 ENGINEERING TECHNICIAN 1 34 4,008 4,202 4,416 4,638 4,874 ENGINEERING TECHNICIAN III 34 4,008 4,202 4,416 4,638 4,874 HEAD GOLF PRO 34 4,008 4,202 4,416 4,638 4,874 HEAD GOLF PROFESSIONAL 34 4,008 4,202 4,416 4,638 4,874 HR RISK MANAGMENT ANALYST 34 4,008 4,202 4,416 4,638 4,874 HUMAN RESOURCES ANALYST 34 4,008 4,202 4,416 4,638 4,874 HUMAN SERVICES COORD 34 4,008 4,202 4,416 4,638 4,874 NETWORK SPECIALIST 34 4,008 4,202 4,416 4,638 4,874 PARKS PROGRAM COORDINATOR 34 4,008 4,202 4,416 4,638 4,874 PARKS/FAC PLNG & DEV COORD 34 4,008 4,202 4,416 4,638 4,874 PLANNER 34 4,008 4,202 4,416 4,638 4,874 PLANNER/GIS COORD 34 4,008 4,202 4,416 4,638 4,874 PROJECT ACCOUNTANT 34 4,008 4,202 4,416 4,638 4,874 PROJECT/SYSTEMS COORD 34 4,008 4,202 4,416 4,638 4,874 SENIOR SIGNAL TECHNICIAN 34 4,008 4,202 4,416 4,638 4,874 _ SR CONSTRUCTION INSPECTOR 34 4,008 4,202 4,416 4,638 4,874 TRAIN/CLIENT SVCS ANALYST 35 4,108 4,309 4,530 4,755 4,992 BUSINESS ANALYST 36 4,202 4,416 4,638 4,874 5,132 EXECUTIVE ASSISTANT 36 4,202 4,416 4,638 4,874 5,132 GIS COORDINATOR 36 4,202 4,416 4,638 4,874 5,132 PROJECT ANALYST 36 4,202 4,416 4,638 4,874 5,132 ENGINEER II 37 4,309 4,530 4,755 4,992 5,256 SR HUMAN SERVICES COORD 37 4,309 4,530 4,755 4,992 5,256 SENIOR ACCOUNTANT 38 4,416 4,638 4,874 5,132 5,390 COURT SUPERVISOR 39 4,530 4,755 4,992 5,256 5,517 NETWORK SVCS SUPERVISOR 39 4,530 4,755 4,992 5,256 5,517 OPERATIONS SYSTEM ANALYST 39 4,530 4,755 4,992 5,256 5,517 PARKS FACILITY/PROGRAM MGR 39 4,530 4,755 4,992 5,256 5,517 PROBATION SUPERVISOR 39 4,530 4,755 4,992 5,256 5,517 ENGINEER 111 40 4,638 4,874 5,132 5,390 5,659 PLANNER, SENIOR 40 4,638 4,874 5,132 5,390 5,659 ACCOUNTING MANAGER PUB WKS 41 4,755 4,992 5,256 5,517 5,798 _ AUDIT MANAGER 41 4,755 4,992 5,256 5,517 5,798 CITY CLERK 41 4,755 4,992 5,256 5,517 5,798 ERP SYSTEMS ANALYST 41 4,755 4,992 5,256 5,517 5,798 LAND SURVEY SUPERVISOR 41 4,755 4,992 5,256 5,517 5,798 PRINCIPAL PLANNER 41 4,755 4,992 5,256 5,517 5,798 ENGINEERING SUPERVISOR 43 4,992 5,256 5,517 5,798 6,086 FACILITIES SUPERINTENDENT 43 4,992 5,256 5,517 5,798 6,086 - FLEET MANAGER 43 4,992 5,256 5,517 5,798 6,086 MAINT SUPERINTENDENT-GOLF 43 4,992 5,256 5,517 5,798 6,086 MAINT SUPERINTENDENT-PARKS 43 4,992 5,256 5,517 5,798 6,086 MAINT SUPERINTENDENT-STRTS 43 4,992 5,256 5,517 5,798 6,086 MAINT SUPERINTENDENT-UTIL 43 4,992 5,256 5,517 5,798 6,086 MAINT SUPERINTENDENT-WATER 43 4,992 5,256 5,517 5,798 6,086 PARKS ADMIN SUPERINTENDENT 43 4,992 5,256 5,517 5,798 6,086 PERMIT CENTER MANAGER 43 4,992 5,256 5,517 5,798 6,086 324 City of Kent, Washington 2003 Preliminary Budget L JOB AND SALARY CLASSIFICATION NON REPRESENTED 2003 JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E PROPERTY MANAGER 43 4,992 5,256 5,517 5,798 6,086 SENIOR SYSTEMS ANALYST 43 4,992 5,256 5,517 5,798 6,086 SUPPORT SERVICES MGR-PD 43 4,992 5,256 5,517 5,798 6,086 ACCOUNTING MANAGER 44 5,132 5,390 5,659 5,944 6,248 CUSTOMER SERVICES MANAGER 44 5,132 5,390 5,659 5,944 6,248 FINANCIAL PLANNING MANAGER 44 5,132 5,390 5,659 5,944 6,248 HUMAN RESOURCES MANAGER 44 5,132 5,390 5,659 5,944 6,248 INFO SRVS OPERATIONS MGR 44 5,132 5,390 5,659 5,944 6,248 MULTI MEDIA MANAGER 44 5,132 5,390 5,659 5,944 6,248 RISK MANAGER 44 5,132 5,390 5,659 5,944 6,248 HUMAN SERVICES MANAGER 45 5,256 5,517 5,798 6,086 6,402 ASST FINANCE DIV DIRECTOR 46 5,390 5,659 5,944 6,248 6,559 POLICE CORRECTIONS LT 46 5,390 5,659 5,944 6,248 6,559 BLDG & DVLP SRVS MANGER 47 5,517 5,798 6,086 6,402 6,720 COURT ADMINISTRATOR 47 5,517 5,798 6,086 6,402 6,720 ENGINEERING MANAGER 49 5,798 6,086 6,402 6,720 7,059 IS SYSTEM DIVISION MANAGER 49 5,798 6,086 6,402 6,720 7,059 PLANNING MANAGER 49 5,798 6,086 6,402 6,720 7,059 RECREATION SUPERINTENDENT 49 5,798 6,086 6,402 6,720 7,059 OPERATIONS MANAGER, PW 50 5,944 6,248 6,559 6,888 7,236 ENGINEER, CITY 52 6,248 6,559 6,888 7,236 7,604 PROJECT MGR/ECONOMIC DVLPT 53 6,402 6,720 7,059 7,422 7,791 Longevity Schedule Number of Employees as of Oct 30, 2002: 235 Includes all non represented permanent employees 5 years 1% of Base Salary 10 years 2%of Base Salary 15 years 3% of Base Salary 20 years 4% of Base Salary 325 City of Kent, Washington 2003 Preliminary Budget JOB AND SALARY CLASSIFICATION POLICE OFFICERS AND SERGEANTS 2003 � JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E Police Patrol Recruit PDPR 3,810 3,810 3,810 3,810 3,810 Police Patrol Officer PDPT 3,943 4,140 4,379 4,655 4,962 Police Sergeant PDSG 5,875 5,875 5,875 5,875 5,875 Rates do not include 1% accreditation pay Number of Employees as of Oct 30, 2002: 115 Contract Status: Expires 12/31/04 Longevity Schedule 5 years 10 years 15 years 20 years No Degree 2% 3% 4% 5% AA Degree 3% 4% 5% 6% BA Degree 5% 6% 7% 8% _ BS Degree 5% 6% 7% 8% JOB AND SALARY CLASSIFICATION POLICE CAPTAINS AND LIEUTENANTS 2003 JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E Police Captain PACP 7,518 7,518 7,518 7,518 7,518 _ Police Lieutenant PALT 6,823 6,823 6,823 6,823 6,823 Rates do not include 1% accreditation pay Number of Employees as of Oct. 30, 2002: 9 Contract Status: Expires 12/31/04 Longevity Schedule 5 years 10 years 15 years 20 years No Degree 2% 3% 4% 5% AA Degree 3% 4% 5% 6% BA Degree 5% 6% 7% 8% 326 L City of Kent, Washington 2003 Preliminary Budget LJOB AND SALARY CLASSIFICATION TEAMSTERS 2002 RATES JOB CLASSIFICATION RANGE STEP AND MONTHLY SALARY A B C D E MAINTENANCE WORKER 1 TM17 2,648 2,782 2,921 3,073 3,224 MAINTENANCE WORKER 2 TM20 2,847 2,992 3,153 3,306 3,480 METER READER 2 TM20 2,847 2,992 3,153 3,306 3,480 MAINTENANCE WORKER 3 TM24 3,153 3,306 3,480 3,651 3,832 - METER READER 3 TM24 3,153 3,306 3,480 3,651 3,832 CONTROL CENTER SPECIALIST TM27 3,387 3,553 3,735 3,925 4,129 MAINTENANCE WORKER 4 TM27 3,387 3,553 3,735 3,925 4,129 MECHANIC 2 TM27 3,387 3,553 3,735 3,925 4,129 MAINTENANCE TECHNICIAN TM30 3,651 3,832 4,029 4,225 4,436 FIELD SUPERVISOR TM32 3,832 4,029 4,225 41436 4,660 _ Longevity Schedule Number of Employees as of Oct. 30, 2002: 121 Contract Status: Expires 12/31/02 5 years 1% of Base Salary 10 years 2% of Base Salary 15 years 3% of Base Salary 20 years 4% of Base Salary 327 City of Kent, Washington 2003 Preliminary Budget HUMAN SERVICE AGENCIES BUDGETED AT 1%OF PREVIOUS YEAR'S GENERAL FUND REVENUE 2002 2003 Program Title Budget Budget Community Health Centers of King County- Kent Primary Medical 58,450 58,450 _ Kent Youth & Family Services- Family Counseling 42,500 58,500 South King County Multi Service Center- Housing 37,185 38,250 - Lighthouse 35,000 35,000 Catholic Community Services - Emergency Assistance Program 34,337 66,337 Home - Homeless Shelters 30,000 30,000 - Community Food Bank 27,500 30,000 Valley Cities Senior Counseling 20,000 25,000 Childrens Therapy Center- Scholarship Assistance Fund 19,100 25,000 Washington Women's Employment and Education- REACH Job Readiness 18,100 22,000 King County Sexual Assault Resource Center 17,500 20,000 _ Catholic Community Services Emergency Severe Weather Shelter 17,000 Domestic Abuse Women's Network-Confidential Shelter 5,000 Children's Home Society- Families First 15,400 25,400 Kent Youth & Family Services Teen Substance Abuse 15,000 15,000 CCS- Dom Violence Vouchers 15,000 KCCADV DV Planner 15,000 15,000 _ Valley Cities Counseling&Consultation - Survivor's Support 13,800 13,800 Kent School District- Futures Club 13,300 Community Health Centers of King County- Kent Primary Dental 10,900 10,900 Washington Women's Employment and Education-Computer Applications 10,000 12,595 ACAP Child&family Services- Child Care Subsidies 8,500 8,500 Kent Youth & Family Services Teen Parent Housing Program 6,300 7,000 South King County Multi Service Center- (H.E.A.R.T.) 6,050 6,300 Pregnancy Aid Shelter 6,000 6,000 South King County Multi Service Center- Energy Crisis Intervention 11,490 11,000 Changes Parent Support Network- Parent Support Group 5,300 _ Child Care Resources & Referrals 5,300 YWCA Community Advocacy 20,500 21,215 Senior Services of Seattle-Volunteer Transportation Program 5,000 5,000 Children's Home Society- Healthy Families 5,000 Acap Apple Parent 5,000 5,000 _ Ukrainian Community Center 5,000 7,000 Kent Youth & Family Services - School Based Counseling 16,000 Crisis Clinic 5,000 _ KYFS -Work Your Way Back 5,000 Childcare Subsidies 5,563 TOTAL 570,512 598,810 328 City of Kent, Washington 2003 Preliminary Budget GLOSSARY OF BUDGET RELATED TERMS Accrual Basis of Accounting A method of accounting that matches revenues and expenses with the period to which they relate, rather than focusing on actual cash flows. In this method, for example, an asset is depreciated as it is "used up", and the expense is recognized in periodic increments, rather than assuming the asset holds its value until it is actually disposed of. Adjusted Budget The budget as revised through supplemental appropriations approved by Council during the year and included in the annual budget amendment ordinance. AFSCME American Federation of State, County and Municipal Employees ADA Americans with Disabilities Act Assessed Valuation The taxable portion of fair market value of both real and personal property as determined by the King County Assessors Office. BARS The State of Washington Budget, Accounting and Reporting System required for all governmental entities in the state of Washington. Benefits City paid benefits provided for employees such as social security, retirement, worker's compensation, life insurance, medical insurance, and management benefits. Bond Refinancing The payoff and re-issuance of bonds to obtain better interest rates and/or bond conditions. Budget The financial plan for the operation of a program or organization for the year or for the project through completion. Legal authority and requirements are found in Revised Code of Washington (RCW 35A.33). Capital Expenditures Funds spent for the acquisition of a long-term asset. Capital Facility Plan The portion of the Capital Improvement Plan that relates to the city facilities and infrastructure that are planned for under the growth management act and are included in the City of Kent Comprehensive plan. The plan includes estimated project costs, sources of funding and timing of work over a six-year period. For financial planning, the capital facility plan is presented as a plan of work and proposed expenditures, and is the basis - for annual appropriation requests and bond issues. Capital Improvement The capital projects approved and funded in the first year of the Budget adopted Capital Improvement Program. Capital Improvement The plan of all capital projects, including those that do not _ Program (CIP) qualify as "facilities" for the Capital Facility Plan, such as large pieces of equipment or vehicles. 329 City of Kent, Washington 2003 Preliminary Budget GLOSSARY OF BUDGET RELATED TERMS Capital Outlay Fixed assets which have a value of $5,000 or more and have a useful economic lifetime of more than three years or assets of any value, if the nature of the item is such that it must be controlled for custody purposes as a fixed asset. Capital Project The largely one-time cost for acquisition, construction, improvement, replacement, or renovation of land, structures and improvements thereon. The cost must usually be $25,000 or more in order to be considered a capital project; amounts under $25,000 are considered in the operating _ budget. In addition, equipment is considered a capital project if it is $25,000 or more in cost. Capital Reserve An account used to segregate a portion of the government's equity to be used for future capital program expenditures. Charges for Services A revenue category which includes a charge for a specific service. These primarily include park recreation fees, plan check fees, court cost and prisoner work release fee and other miscellaneous fees. Comprehensive Budget The comprehensive budget combines both the annual financial plan for the operation of government and the annual portion of the Capital Improvement Budget. Excluded from the operating budget are carry-over capital projects which have been previously approved. Cost Allocation Assignment of cost charges from one department that reimburse another department for services received. Some examples are Attorney services, Finance services and Human Resource services. Councilmanic Bonds Councilmanic bonds refer to bonds issued with the approval of the Council, as opposed to voted bonds which must be approved by vote of the public. Councilmanic bonds must not exceed 1.5 percent of the assessed valuation. The total of Councilmanic and voted bonds must not exceed 2.5 percent of assessed valuation per State R.C.W. CPI Consumer price index. A statistical description of price levels provided by _ the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living. Debt Service The annual payment of principal and interest on the city's bonded indebtedness. Bonds are issued to finance the construction of capital projects such as public buildings, parks, roads, storm sewers and water system improvements. Depreciation The loss of asset value over time and usage, recorded as an expense under the full accrual method of accounting. annual payment of principal and interest on the city's bonded indebtedness. Bonds are issued to finance the construction of capital projects such as public buildings, parks roads, storm sewers and water system improvements. 330 L City of Kent, Washington 2003 Preliminary Budget L GLOSSARY OF BUDGET RELATED TERMS Designated Fund Balance Fund balance that is not legally restricted to a specific use, but is nonetheless planned to be used for a particular purpose. For example, the General Fund has a fund balance that is designated for contingency. There is no legal restriction on the use of this fund balance, but it is budgeted to provide financial stability. EAP Employee Assistance Program. Enterprise Fund A fund used to account for operations that are financed and operated in a manner similar to private business enterprise where the measurement focus is on the cost of providing a service, such as water on a continual basis. Costs are recovered through user charges. Estimated Actual An estimate of the year end balance of a revenue or expenditure account. Expenditure The payment of cash or the transfer of property or services for the purpose of acquiring an asset, service or settling a loss. _ Expense Charges incurred (whether paid immediately or deferred) for proprietary fund operations, maintenance, interest or other charges. Fees A general term used for any charge for services levied by government associated with providing a service, permitting an activity, or imposing a penalty. Major types of fees include business and non-business licenses and user charges. Fines and Forfeitures A revenue category which primarily includes court, police, traffic and parking fines and forfeitures of property. Fund A self-balancing set of accounts with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. Fund Balance Working capital, or the net current assets less short term liabilities. GAAFR "Governmental Accounting, Auditing and Financial Reporting." The "blue book" published by the Municipal Finance Officers Association (now the Government Finance Officers Association) to provide detailed guidance for the application of accounting principals for governments. GAAP Generally Accepted Accounting Principles are standards used for accounting and reporting by both private industry and governments. GASB Government Accounting Standards Board established in 1985 to regulate the rules and standards for all governmental units. 331 City of Kent, Washington 2003 Preliminary Budget 1 GLOSSARY OF BUDGET RELATED-TERMS 1 General Fund The General Fund is used to account for all of the City's resources except for those resources which are accounted for in a special purpose fund. General Obligation Bonds Bonds for which the full faith and credit of the insuring government are pledged for payment. GIS Geographical Information System Intergovernmental Revenue Revenue from other governments, primarily from Fire District 37, Federal, State and County grants and the Emergency Medical levy. State shared revenue from liquor profits and tax are also forms of intergovernmental revenue. LEOFF Law Enforcement Officers and Firefighters Retirement System provided in the State of Washington. Licenses and Permits Revenue category that includes building permits, business and amusement licenses and any other miscellaneous license or permits. LID Local Improvement District or Special Assessments made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those properties. _ Miscellaneous Revenue A revenue category that basically includes leases and rentals of the various city facilities, Senior Center donations plus other revenue such as pay _ phone revenue. MSDS Material Safety Data Sheet Net Budget The net budget eliminates double counting of the budget by excluding fund transfers and internal service charges such as interfund equipment rental and insurance charges. The net budget represents the true level of - spending in the budget. Object of Expenditure Expenditure classifications based upon the types or categories of goods and services purchased. Typical objects of expenditure include salaries and wages, benefits, supplies, contracted services and capital outlay. Operating Budget An operations plan, expressed in financial terms, whereby an operating program is funded for a single year. Per state law, operating budgets lapse at year-end. Operating Expense Those costs including expenditures for salaries and wages, benefits, supplies, services and charges which are necessary to support the primary services of the organization. For example, telephone charges, printing and motor pool charges, and office supplies are operating expenses. 332 ` City of Kent, Washington 2003 Preliminary Budget L GLOSSARY OF BUDGET RELATED TERMS Organization A major organizational unit usually responsible for carrying out a major component of department or program responsibilities. PERS Public Employees Retirement System provided for employees other than Police and Fire by the State of Washington. Preliminary Actual The balance of revenue or expenditure accounts at year-end, but before the final closing of the city's books. This will usually be close to the final actual amounts, but may not include all accruals or other adjustments. Preliminary Budget The Mayor's recommended budget submitted to the City Council and the public for approval in October of each year. Reserved Fund Balance Those portions of fund balance that are not appropriable for expenditure or that are legally segregated for a specific future use. _ Reserves (Fund) The unencumbered year-end balance of revenue less expenditures in governmental funds. Restricted Fund Balance The portion of working capital that is not available for general expenditure. The balance is maintained for a specific designated use. Revenue Income received by the city in support of its program of services to the _ community. It includes such items as property taxes, fees, user charges, grants, fines, interest income and other miscellaneous revenue. _ Revenue Bonds Bond issued pledging future revenues, usually water, sewer, or drainage charges to cover debt payments in addition to operating costs. RFP Request for Proposal Salaries and Wages A majority of City employees are paid a monthly salary based on an annual standard work year consisting of 2,080 hours. Some types of positions are paid hourly wages based on the prevailing wage scale. Standard Work Year 2,080 hours or 260 days is the equivalent of one work year. Supplemental Appropriation An appropriation approved by the Council after the initial budget appropriation. Supplemental appropriations are approved by Council during the year and an annual budget amendment ordinance is approved in December of each year. _ Unreserved Fund Balance The difference between fund assets and fund liabilities of governmental or similar trust funds that is available for general expenditures. 333 City of Kent, Washington 2003 Preliminary Budget i GLOSSARY OF BUDGET RELATED TERMS User Charges The amount the government receives for the provision of services and commodities, or the performance of specific services benefiting the entity charged. User charges tend to be voluntary in nature, in contrast to - mandatory property and income taxes. Citizens only pay user charges when a specific service is received. WCIA Washington Cities Insurance Authority Working Capital The year-end balance of current assets less current liabilities in the _ Enterprise and Internal Service Funds. The unencumbered balance at year-end is available for appropriation in the next year's budget. 334 City of Kent, Washington 2003 Preliminary Budget BUDGETED FULL TIME POSITIONS 2001 2002 Adj 2003 �.. Budget Budget Budget General Government Funds FTE FTE FTE Executive/Administration 12.00 13.00 11.00 Municipal Court 18.00 19.00 18.00 Employee Services 13.00 13.00 11.00 Legal 12.00 12.00 10.00 Finance 25.50 24.50 23.00 Police 166.00 164.00 162.00 Fire and Life Safety 160.00 160.00 159.00 Community Development 42.00 42.00 39.00 Public Works 65.00 64.00 61.00 Parks, Rec and Human Svs 69.00 68.00 68.00 General Fund TOTAL 582.50 579.50 562.00 Proprietary Funds Utility Billing- Finance 8.00 8.00 8.00 Utility Operations- Public Works 74.50 74.50 73.50 Golf Complex- Parks 11.00 11.00 9.00 Fleet Services- Public Works 8.00 8.00 8.00 Information Technology 29.00 28.00 25.00 Facilities- Parks 24.00 24.00 24.00 Insurance - Employee Services 4.00 4.00 4.00 Proprietary Funds TOTAL 158.50 157.50 151.50 Special Revenue and Project Funds Street Utility- Pub Wks/Parks 11.00 11.00 11.00 Community Development Block Grant 4.00 5.00 5.00 Environmental - Public Works 0.50 0.50 0.50 Police-Criminal Justice 20.25 22.00 22.00 Legal -Criminal Justice 7.00 7.00 7.00 Capital Improvement Program- Finance 1.50 0.50 0.00 Public Works Projects 4.00 4.00 3.00 Automation - Information Technology 7.00 7.00 7.00 Parks Project 3.00 3.00 3.00 Project Planner 1.00 1.00 1.00 Project Funds TOTAL 59.25 61.00 59.50 Full Time Positions TOTAL 800.25 798.00 773.00 Police Full Time Positions - Commissioned Union 125.00 124.00 124.00 Non-Union 2.00 2.00 2.00 Noncommissioned Union 55.00 55.00 53.00 Non-Union 4.25 5.00 5.00 Police TOTAL 186.25 186.00 184.00 Fire Full Time Positions Uniformed Union 148.00 148.00 148.00 Uniformed Non-Union 1.00 1.00 1.00 Nonuniformed Union 10.00 10.00 9.00 Nonuniformed Non-Union 1.00 1.00 1.00 Fire TOTAL 160.00 160.00 159.00 Other Full-time Union Members 211.00 209.00 204.00 Other Non-Union Positions 243.00 243.00 226.00 Funding of four positions in Police and six positions in Fire have been frozen for a total FTE impact of 35.00 335 City of Kent, Washington 2003 Preliminary Budget GENERAL INFORMATION FACT SHEET CITY TOTAL VALUE NET GENERAL GENERAL POPULATION ASSESSED OF NEW BUDGET FUND FUND NEW VALUATION CONSTRUCTION BUDGET POSITIONS 1987 30,991 2,708,450,189 114,471,667 59,964,354 20,157,707 23.0 1988 32,350 2,838,583,851 103,484,888 58,582,519 21,851,750 31.0 1989 34,860 3,128,259,968 148,397,680 57,081,330 24,719,293 27.0 1990 37960 3,402,139,251 156,082,063 60,484,111 28,292,645 33.0 1991 39,650 3,508,127,478 108,386,499 64,262,893 32,887,388 27.5 1992 40,300 3,938,682,179 46,705,110 65,790,011 33,137,803 (38.5) 1993 41,090 3,893,431,079 59,324,542 70,385,930 33,800,211 (21.2) 1994 41,880 3,959,699,785 43,401,107 73,686,010 36,077,993 4.8 1995 44260 4,128,403,430 85,023,640 81,514,188 37,114,130 6.2 1996 60,380 4,842,360,082 158,420,396 88,467,576 41,618,451 36.7 1997 70,110 5,073,523,220 120,521,651 91,233,825 43,945,090 27.7 _ 1998 71,610 5,867,681,774 146,646,456 100,891,369 50,765,191 29.9 1999 73,060 6,468,731,941 238,851,817 124,627,344 54,117,802 45.8 2000 73,140 7,130,886,435 144,343,154 120,367,025 56,950,156 (2.5) 2001 82,782 7,510,878,734 134,003,953 123,310,002 61,964,773 10.2 2002 84,275 8,148,322,446 113,482,731 135,698,026 64,654,862 0.2 2003 84,275 Selected Municipal Facilities and Services Public Safety Services 2003 2003 Police Services: Fire/Emergency Medical Services: — 126 Commissioned Police Personnel 149 Uniformed Personnel 58 Non-Commissioned Police Personnel 17 Volunteer Personnel 46 Volunteer Personnel 10 Nonuniformed Personnel _ 28 Corrections Personnel 7 Fire Stations Leisure Services-Major Facilities, Participation and Parks,2002 1,348 Acres of Parkland, 68 Parks, 20 miles trails 32 Ball Fields, 15 Tennis Courts City Golf Complex(18 Hole, Par 72) Athletic Teams(734) Par 3 Exec 9 hole; Driving Range 32 stall Annual Events (68,979 attendees) Miniature Golf 18 Holes; Pro Shop; Restaurant Kent Commons Multipurpose Ctr Cultural/Art Performances(50-60 Annually) Kent Parks Senior Center Russell Road Athletic Facility Mill Creek Canyon Earthworks Park Kent Memorial Athletic Facility Fenwick Park Lake Meridian Park Public Works Services Water System 260 Miles of Water Mains 12,850 Water Customers 17.57 Million Gallons per Day Sewerage System 209 Miles-Sanitary Sewer Main 233 Miles-Storm Sewer System 13,207 Sanitary Sewer Customers Transportation System 750 Lane Miles of Streets 4,400 Street Lights Additional Services General 3,854 Business Licenses Issued 28 Square Miles of the City 1,916 Building Permits Issued — 336 _ Council Office 2"d Floor, City Hall 220 4d'Ave. South, Kent, 98032 L PLEASE SIGN IN DATE: �� S Name Address Phone Number L 1 Fig /2�'l6 vrr c�r�"e� S SS r 2S" Q0 Mw V fr v s Jid?, ( i S i pD � 13a