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City Council Committees - Parks and Human Services - 04/16/2009
Parks and Human Services Committee Agenda KENT Council: Chair Deborah Ranniger - Elizabeth Albertson - Tim Clark Director: Jeff Watling Recorder: Teri Petrole April 16, 2009 5:00 P.M. No. Description Action Speaker Time Page 1. Approve Minutes dated March 19, 2009 Yes Council 05 1 2. Right-of-Way Dedication Deed for South 2681h Street Yes Lori Flemm 05 7 - Authorize 3. Right-of-Way Dedication Deed for Military Road - Yes Lori Flemm 05 13 Authorize 4. Amendment to Community Development Block Grant Yes Dinah Wilson 05 19 2008 Action Plan - Authorize 5. Amendment to Community Development Block Grant Yes Dinah Wilson 05 23 2009 Action Plan - Authorize 6. Neighborhood Stabilization Program - Informational No Dinah Wilson 05 27 7. First Quarter Division Reports &Contributions Report No Jeff Watling 10 41/65 - Informational 8. Director's Report - Informational No Jeff Watling 05 67 Unless otherwise noted, the Parks Committee meets at 5:00 p.m. on the 3rd Thursday of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information, please contact the Parks, Recreation and Human Services Department at (253) 856-5100 Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388 This page intentionally left blank. Page 1 40 nu.... ^„....,...,°°0°..KENT City of Kent Parks and Human Services Committee Meeting Minutes of March 19, 2009 Call to Order: Debbie Ranniger called the meeting to order at 5:02 p.m. Council Committee Members Present: Debbie Ranniger, Elizabeth Albertson and Tim Clark. Item #1: Meeting Minutes Dated February 19, 2009 Elizabeth Albertson moved to approve the minutes of February 19, 2009. Tim Clark seconded. The motion passed 3-0. Item #2: Rental Aareement with Hiahline School District for Camp Waskowitz - Authorize Highline School District's Camp Waskowitz has been the site of the Kent Parks Summer Residential Camp for the past twenty-nine years. The camp accommodates 160 boys and girls entering the 5th 6th and 7th grades. Campers experience nature, campfires, hiking and swimming - some for the first time. Thirty of the thirty-eight staff are volunteers and eight are paid a stipend of $300.00 for the week. Camp registration fees cover all program costs. Some of the senior leaders are teachers and nurses who take time off from work to participate in the program. One third to one half of the campers are funded through scholarships. Two fund raisers are coordinated each year by the Youth/Teen Manager Julie Stangle and staff to help support scholarships. Dave Street and has been the Camp Director for the past twenty-nine years. The camp is scheduled for August 6 - 10 this year. Tim Clark moved to recommend authorizing the Mayor to sign the rental agreement with Highline School District for the 2009 Summer Residential Camp at Camp Waskowitz. Elizabeth Albertson seconded. The motion passed 3-0. Walk on Item #3: Amendment to the Conservation Futures Interlocal Cooperation Aareement with Kina County for Open Space Acauisition Proiects - Authorize The City of Kent and King County entered into an Interlocal Cooperation Agreement (ICA) on January 29, 1991 for Conservation Futures Levy funds. They City of Kent applies on a regular basis and applications are due in March each year. When awarded a grant, King County prepares an amendment to the ICA to allocate those funds. The City of Kent was awarded a total of $1,085,000: • $150,000 in 2005 for Clark Lake Acquisition projects • $785,000 in 2006 for Clark Lake Acquisition projects 0 $150,000 in 2007 for Clark Lake Acquisition projects Page 2 On September 10, 2007, the King County Council approved Ordinance 15898 to allow the City of Kent to expend these funds on the acquisition of any parcel at Clark Lake. The City of Kent acquired the Clark Lake parcels in 2007 and will seek reimbursement as soon as Council accepts the amendment. Originally, grant applications were for the Walla property, Rockwell property, plus additional lake properties. The remainder of the lake property was purchased, but no Purchase and Sales Agreement has been obtained for the Walla property, as well as the other homeowners along the lake. The acquisition plan is to purchase parcels along 240th Street and 248th Street in the future. Lori Flemm gave an overview of the phased development plan. Priorities remain the same and still concentrate on the area off 248th Street. Phase I: To expand parking lot, provide picnic shelters and flushed toilets. Currently, there is a small parking lot off 240th, a fishing pier off the lake and portions of trail system are in place -- built with the assistance of volunteers. Phase II (off 120th): add to the parking lot and create a trail head connection. Phase III (off 240th): after acquisition of the Walla house, develop an interpretive center, create a larger parking lot, and add a bus drop off. Phase IV: Develop the lake property itself and construct a retreat center/city community building, new parking lot, and widen access off of 240th Elizabeth Albertson moved to recommend authorizing the Mayor to sign the Amendment to the Conservation Futures Interlocal Cooperation Agreement with King County for Open Space Acquisition Projects, and amending the Land Acquisition Budget. Item #4: 2009 Potential Grant Application List — Informational The following list details the grants that Parks and Open Space staff actively research and apply for throughout the year to help defray the costs of acquisition and development of land. This list is not all-inclusive; staff takes every opportunity to apply for additional funding. Public Comment is required on many grant applications, so this is an opportunity for citizen input. • Panther Lake: 6.6 acres, located in the potential annexation area, off 208th Street. Applying for KC Conservation Futures funds. Debbie Ranniger questioned where the money will come from in light of state budget cuts - especially with the potential reduction in capital funding. Debbie also asked what is the likelihood of receiving these fund. Jeff Watling responded that these funds are from the state. We applied this year for next year's fiscal cycle. In answer to the likelihood, Jeff agreed the outlook isn't very positive, but our goals remain the same. In the case of the Panther Lake acquisition piece, it goes along with the Strategic Plan and is built into our PAA -- how we might Parks and Human Services Committee Page 2 Minutes of March 19, 2009 Page 3 assemble park property without expending city funds. Debbie asked if we should be looking at other ways to fund these projects. Tim Clark recommended that staff examine the construction and maintenance side, instead of acquisition. He also suggested creating grants that help families with temporary employment. Jeff responded that our capital vision is three-pronged; acquisition, development and redevelopment. Jeff referred to the Parks Department 2009 budget presentation, as well as our capital program for this year, and our focus on reinvesting in the current park system. Jeff stated that traditionally, there are more dollars for acquisition than development. Also, CDBG funds will soon be available through the stimulus package for some of our capital projects. Jeff reiterated that staff continually look at alternative funding opportunities for development, redevelopment, along with acquisition. Tim Clark commented that CDBG funds often require matching money. He suggested putting the money towards some of our help groups, such as the Kent Parks Foundation, to see if that may enable us to capture a source of funds previously inaccessible. Lori Flemm continued with the details of grant applications. • Kent Side Hill: 27.74 acres, east of 167 and north of 212th . Applying for KC Conservation Futures grants. Land owner will donate 50% of land value, so no city funds involved. • Shirley Francis Trust property: 4.7 acres on west hill off 238th St. Landowner will donate 50% of the value. Applying for King County Conservation Futures. • Patchen's Property: 4.5 acres on east hill future botanical site. Intend to apply for largest parcel for $472,500. Applying for King County Conservation Futures funds. • Urban Forestry Management Plan: Consultant services to conduct hazard tree assessment and forestry analysis through King Conservation District reimbursable grant. • Volunteer events. Reimbursement grant for materials used at major planting/cleaning events through King Conservation District. • Kiwanis Tot Lot #1: Play equipment and site furniture through CDBG Economic Stimulus Funds. A public meeting for input on play equipment s scheduled for next week. • Clark Lake Park Invasive Plant Removal: Restoration of outfall creek/habitat areas by removing invasive plants and planting native plants. Earth Corps Stewardship Funds. • Urban Forestry Stewardship: Analysis of land and recommendations for sustainability through Bullitt Foundation. Parks and Human Services Committee Page 3 Minutes of March 19, 2009 Page 4 • Wilson Playfield Master Plan. Installation of new solar powered, interactive, high activity play equipment called Neos. Funds provided by a local service club. Item #5: Potential Off-leash Doa Areas on East Hill — Informational The City of Kent owns several undeveloped park parcels on the East Hill of Kent. Citizens have requested a dog off-leash area on the East Hill. The City of Kent is working with King County and local cities along the Highway 18 corridor to locate a southeastern King County Regional off leash dog area. However, the acquisition cost of the selected site is cost prohibitive at this time. To solve this demand voiced by citizens, staff is analyzing the use of underdeveloped, 1-2 acre park sites as interim off leash dog areas. The proposed sites are: Chestnut Ridge, Morrill Meadows, East Hill Park, 272nd Street Park , Pine Tree Park, 132nd Ave. Park, and Springwood Park. A Public meeting is tentatively planned for May 12, on the east hill. To save money, no postcards will be mailed. Public notification will be through the newspaper, the city's Web Page, neighborhood associations, and emails using the off leash dog park data base. Cost estimates will be ready for the public meeting, and Planning and Permitting staff are under advisement. Audience member Gene Bruce of Chestnut Ridge asked how to define a wetland. Lori Flemm explained that wetland areas are identified by certain soils, vegetation and standing water. Debbie Ranngier suggested including a flip chart at the public meetings to generate volunteer interest in maintaining the interim dog parks. Item #6: Follow-up Report on HVAC Systems at Riverbend Golf Complex and Centennial Building — Informational As stated in the report last month to Committee, staff initiated a conversation with McKinstry on an ESCO program regarding the need to replace the HVAC at Centennial and Riverbend. Late last month the Department of Energy sent notices of an Energy Efficient Block Grant Program offered through the energy stimulus package. Though funds have been delegated to Kent, details of the implementation have not been released. Both HVAC projects at Riverbend and Centennial Building qualify for these funds. The Riverbend project will rate very high because of its alternative energy component. Staff continue to look at creative ways to complete the HVAC project at the Centennial Building, i.e. phasing the project would have less impact to the budget, or scheduling construction during daylight hours and re-locating staff temporarily may speed up project completion, therefore keeping costs down. Staff will keep the Committee updated as funding is dedicated and strategies are prepared. Parks and Human Services Committee Page 4 Minutes of March 19, 2009 Page 5 Item #7: What's Haooenina As reported during the Parks Committee meeting in February, the city was approached by the Federal Way School District to jointly plan and design a new neighborhood park up on west hill. The proposed site is West Hill Park and linking to Sunnycrest Elementary School. Federal Way is looking at site options and costs. City staff will get public engagement and gather feedback. An interlocal agreement will be necessary to define this partnership and financial responsibilities. More to come as site options are reviewed and an agreement is negotiated. Staff began the process for updating the Comprehensive Park & Recreation Plan and the Parks & Open Space element of the Comprehensive Plan. The first step is gathering public input. A survey will be available online to help us understand how we can meet our citizen's needs in the years to come. Public input gathered through the update process will help direct our future parks planning efforts. The survey can be accessed via a link on the City's homepage, as well as the current project webpage. In addition, surveys will be made available at other Parks facilities such as the Senior Center and Resource Center. There are no signs of decreased participation in programs or services. Community Garden rentals opened this week and all 20x20 lots were fully booked in two days. Registration for the elementary school track program is very high. Twenty six of twenty eight elementary schools are involved. Just over 1,300 have registered already. There has been an increase for requests of full scholarships. The program starts Monday at Willson Playfields from 4:00 to 6:00 p.m. The program culminates at the Junior Olympics in May at French Field. Representatives of the Faith community have been invited to meet and discuss a cooperative effort to manage human service needs on April 1, at the Senior Center from 11:00 to 12:30 p.m. On April 14, the Housing and Human Services Division, along with the City of Renton and South King Council of Washington, is hosting a meeting to bring South King County agencies together to discuss the current funding situation for human service programs. For the 4th year in a row, the Spotlight Series brochure was recognized as "Best Brochure." Parks also received a silver award for "Best Overall Promotional Campaign" for the Summer Concert Series. The 2008 Christmas Rush was awarded a silver for "Best T-shirt Design" and the 2008 Fourth of July Splash poster received a Bronze for "Best Advertising/Promotional Poster." Many thanks to the Multi Media Department for their creativity and congratulations on the cooperative effort with Cultural staff. On Saturday, March 21, Park's staff, Police staff and Service Club volunteers will paint over graffiti in parks, on city buildings/businesses. Starbucks is donating coffee in the morning and Chiptole's is providing lunch. Dave Hobbs, President of Kiwanis and Parks and Recreation Program Specialist has been an integral part in coordinating graffiti clean-up efforts in Kent. Parks and Human Services Committee Page 5 Minutes of March 19, 2009 Page 6 A Public Meeting for Kiwanis Tot Lot #1 is scheduled for Tuesday March 24, from 6:00 -7:30 p.m. in Kent City Hall. Kids are encouraged to come and pick out play equipment. In an effort to continually search for sustainable products, Tim Clark encouraged to Park's staff to attend the Green Festival in Seattle on the March 28 and 29. The conference is committed to providing new and innovative ways to be energy efficient. Debbie Ranniger asked two boy scouts to share what they had learned by attending the Committee meeting. Chris Bruce: Troop #407, referred to the city considering Chestnut Ridge Park to be a dog park, and Ian Bruce: Troop #407, learned that a solar powered Neos playground equipment is being installed at Wilson Playfields. Debbie Ranniger suggested Neos play equipment for the proposed neighborhood park at west hill. The meeting adjourned at 6:12 p.m. ` Respectfully su m/i= ted, Teri Petrole Committee Council Secretary Parks and Human Services Committee Page 6 Minutes of March 19, 2009 Page 7 ,I, PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ® Phone: 253-856-5100 T Fax: 253-856-6050 WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 April 16, 2009 TO: Kent City Council Parks and Human Services Committee FROM: Lori Flemm, Superintendent of Parks and Open Space THROUGH: Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Right of Way Deed Dedication for 268th Street - Authorize MOTION: Move to recommend Council authorize the Mayor to sign the deed dedicating the right-of-way for South 268th Street. SUMMARY: South 268th Street, between Military Road and Princeton Avenue, was widened in 1971. The street widening required 30 feet of right-of-way along the south side of Glenn Nelson Park. It was recently discovered that the right-of-way had not been dedicated in the past. EXHIBITS: Copy of deed BUDGET IMPACT: Budgeted: N/A Yes N/A No i I II' i I Page 8 This page intentionally left blank. Page 9 I WHEN RECORDED RETURN TO: Development Review/Property Services City of Kent 220 Fourth Avenue South Kent, Washington 98032 I Grantor: City of Kent Grantee: City of Kent Abbreviated Legal Description: Ptn. NW '/a, SW '/a 27-22-04 Additional Legal Description on page 3 of Document. Assessor's Tax Parcel ID No. 272204-9086 j Project Name: Glenn Nelson Park/South 268th St. MUNICIPAL QUIT CLAIM DEED (Corporate) THE GRANTOR, the CITY OF KENT, a municipal corporation, for and in consideration of dedication to the public for right of way and utility purposes conveys and quit claims to the CITY OF KENT the following described real estate, situated in the County of KING, State of Washington including any after acquired title: Refer to Exhibit A and B as hereto attached. Dated this day of 2009 Grantor: City of Kent Mayor Page 1 of 4 i Page 10 STATE OF WASHINGTON ) )SS COUNTY OF KING ) On this day of 20 , before me the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared to me known to be the Mayor of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, and for the uses and purposes therein mentioned, and on oath stated that is authorized to execute the said instrument and that the seal affixed is the corporate seal of said municipality. WITNESS my hand and official seal hereto affixed the day and year first above written. f Print Name: Notary Public in and for the State of Washington, residing at My Commission Expires Page 2 of 4 i Page 11 II Q OI j _ N89°15'54"W 632.76' - - �' GLEN NELSON Q PARK I � W CD c N N N N I� Q cc Io z NN O I U 30 o w 0 w z � � I RIGHT OF WAY DEDICATION 0 IN O r 616.10' ... . ::- . — S89°17'26°E 79— ——S 268 S T LOCATED IN THE NW 1/4 GLEN NELSON PARK CE THE SW 1/4 OF SEC RIGHT OF WAY 27, TOWNSHIP 22 N, KENT RANGE 4 E, W.M. w„„,„,,,„ S 268TH ST '..... CITY OF KENT scuE -120 EXHIBIT REF 0>-3013 M'lltm-268TH ST ENGINEERING DEPARTMENT pqE 3 10 2009__ B Page e Exhibit South m/ s! eet Right aWay The mu m.00%* of the southwest ga+rofth northwest quarter of the southwest quarter eSection 27, Township S North, Range 4East, AE, m Kingmunty, Washington; . Death west m.m feet thrf. «�©: x Page 13 1 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ® Phone: 253-856-5100 T Fax: 253-856-6050 WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 April 16, 2009 I TO: Kent City Council Parks and Human Services Committee FROM: Lori Flemm, Superintendent of Parks and Open Space THROUGH: Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Right of Way Deed Dedication for Military Road - Authorize i MOTION: Move to recommend Council authorize the Mayor to sign the deed dedicating the right-of-way for Military Road. SUMMARY: A sidewalk is being added at the northeast corner of Military Road and S. 268th Street as part of the pedestrian sidewalk improvements project. An additional 3 feet of right-of-way, plus a triangular section at the corner, is required for the sidewalk. This right-of-way is within Glenn Nelson Park which is owned by the City. EXHIBITS: Copy of deed BUDGET IMPACT: Budgeted: N/A Yes N/A No Page 14 This page intentionally left blank. Page 15 II I ► � I I Q OI ► _ N89°15'54"W 632,76' GLEN NELSON Q ► PARK ► 300, DETAIL ► 1 ' = 40 ' w L N l 0 CD � o N I ! a z U 130' ► �� w V) w f RIGHT OF WAY DEDICATION 616.10' — ————————————————— _ S89°17'26"E 792.98— ---5 2 6 8 S T . ———— ► ————— I LOCATED IN THE NW 1/4 GLEN NELSON PARK OF THE SW 1/4 OF SEC 40 RIGHT OF WAY 27, TOWNSHIP 22 N, • RANGE 4 E, W.M. KENT MILITARY RD w...-T.. CITY OF KENT scuE 0 EXHIBrr REF 07-3013 Mil'torv-269TH ST ENGINEERING DEPARTMENT DATE 3/10/2009 B i Page 16 Exhibit A Military Road Right of Way That portion of the southwest quarter of the northwest quarter of the southwest quarter of Section 27, Township 22 North, Range 4 East, W.M., in King County, Washington, described as follows: Commencing at the southwest corner of said subdivision; thence S89°17'26"E, along the south line of said subdivision, 30.00 feet to the east line of the west 30.00 feet of said subdivision; thence N01000'12"E, along said east line, 30.00 feet to the north line of the south 30.00 feet of said subdivision and the TRUE POINT OF BEGINNING; thence continuing N01000'12"E, along said east line, 180.00 feet to the north line of the south 210.00 feet of said subdivision; thence S89°17'26"E, along said north line. 3.00 feet to the east line of the west 33.00 feet of said subdivision; thence S01°00'12"W, along said east line, 166.23 feet; thence S44°08'37"E 19.43 feet to the north line of the south 30.00 feet of said subdivision; thence N89°17'26"W, along said north line, 16.78 feet to the TRUE POINT OF BEGINNING. F ry F� Yrl e t (�✓. d� �LI ti�O F 2 I' i t Page 17 WHEN RECORDED RETURN TO: Development Review/Property Services City of Kent 220 Fourth Avenue South Kent, Washington 98032 Grantor: City of Kent Grantee: City of Kent Abbreviated Legal Description: Ptn. NW 1/4, SW 1/4 27-22-04 Additional Legal Description on page 3 of Document. Assessor's Tax Parcel ID No. 272204-9086 Project Name: Glenn Nelson Park/Military Road MUNICIPAL QUIT CLAIM DEED (Corporate) THE GRANTOR, the CITY OF KENT, a municipal corporation, for and in consideration of dedication to the public for right of way and utility purposes conveys and quit claims to the CITY OF KENT the following described real estate, situated in the County of KING, State of Washington including any after acquired title: Refer to Exhibit A and B as hereto attached. Dated this day of 2009 Grantor: City of Kent Mayor I Page 1 of 4 Page 18 STATE OF WASHINGTON ) )SS COUNTY OF KING ) On this day of 20 , before me the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared to me known to be the Mayor of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, and for the uses and purposes therein mentioned, and on oath stated that is authorized to execute the said instrument and that the seal affixed is the corporate seal of said municipality. WITNESS my hand and official seal hereto affixed the day and year first above written. Print Name: Notary Public in and for the State of Washington, residing at My Commission Expires Page 2 of 4 I Page 19I PARKS, RECREATION AND COMMUNITY SERIVCES Jeff Watling, Director ® Phone: 253-856-5100 Fax: 253-856-6050 KENT WASHING-ON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 April 16, 2009 TO: Kent City Council Parks and Human Services Committee FROM: Dinah Wilson, representing Katherin Johnson, Housing & Human Services Manager THROUGH: Jeff Watling, Director Parks, Recreation and Community Services SUBJECT: Amendment to 2008 Community Development Block Grant Action Plan - Authorize MOTION: I move to recommend approving the proposed First Amendment to the 2008 Community Development Block Grant One- Year Action Plan, including funding allocations. SUMMARY: The City originally allocated funding to a Housing Rehabilitation Project (the project was subsequently identified as Kent Youth and Family Services-Watson Manor Roof Replacement Project) through the City of Kent's 2008 Community Development Block Grant (CDBG) One Year Action Plan. Because KYFS did not secure additional funding that was needed to get this project off the ground in 2008, funds were not spent. Now that the City has been notified that it was awarded CDBG stimulus funds through the American Recovery and Reinvestment Act of 2009 and that the KYFS Project can be started and completed expeditiously with this money, the City wishes to allocate stimulus funds to KYFS. Funds that were originally awarded will be recaptured and reallocated to the City of Kent Parks Project-Kiwanis #1. The City also wishes to recapture funds from the Green River Community College Micro-enterprise Project that GRCC decided not to accept and award them to the Kent Parks Project 1. Pursuant to HUD regulations, the City of Kent proposes to amend the 2008 CDBG One-Year Action Plan to reallocate funds: • Award $70,145 to the City of Kent Parks Project-Kiwanis #1 • Award $211,080 to the Watson Manor Roof Replacement/Parking Lot Repair Project and Titus Building Disaster Preparedness Upgrade/Parking Lot Repair Project The attached Public Notice regarding the Amendment was published on April 8, 2009. In addition, the attached Amendment is posted in public buildings and available for public comment for 30 days. Council action is required to approve the amendment reallocating the funding. EXHIBITS: Public Notice, First Amendment to the 2008 One-Year Action Plan BUDGET IMPACT: Budgeted: X Yes No Page 20 This page intentionally left blank. Page 21 PUBLIC NOTICE CITY OF KENT NOTICE OF PUBLIC HEARING REGARDING FIRST AMENDMENT TO THE 2008 ONE-YEAR ACTION PLAN A. SUMMARY 1. The 2008-2012 Consolidated Plan for Housing and Community Development provides a framework for implementing housing, human services and community development activities from 2008-2012. 2. Each year the City of Kent executes specific actions to implement the objectives and strategies of the five-year Consolidated Plan, which are outlined in a One-Year Action Plan. 3. The 2008, the City of Kent received $777,146 in Community Development Block Grant (CDBG) funds, and the City's use of these funds was outlined in the 2008 One-Year Action Plan. 4. In addition to its 2008 CDBG allocation, the City was recently awarded $211,080 in CDBG funds through the American Recovery and Reinvestment Act of 2009 (Recovery Act). S. The City wishes to amend its One-Year Action Plan to recapture and reallocate CDBG funds that were awarded in 2008 and to allocate additional funds that were received through the Recovery Act. B. AMENDMENT 1. Amend the 2008 One-Year Action Plan to allow for the allocation of 211,080 in Recovery Act funds and the reallocation of $70,145 in recaptured funds. 2. Funds shall be awarded as follows: a) Award $211,080 to KYFS Watson Manor Roof Replacement /Parking Lot Repair Project and Titus Building Disaster Preparedness Upgrade/Parking Lot Repair Project: funds will be used (1) to remove and replace the roof on Watson Manor, a transitional housing facility for homeless adolescent mothers and their children; and (2) to add an emergency auxiliary power supply back up and repair the parking lot at the Titus Building, the administrative building and counseling offices for youth and family counseling. b) Award $70,145 to City of Kent Parks Project-Kiwanis #1: funds used to replace playground equipment to meet current safety standards, provide grills at picnic sites, install accessible walkways, resurface the basketball court and install backboards, and landscape trees by removing dead limbs. Page 22 C. PUBLIC REVIEW AND COMMENT PERIOD 1. In accordance with 24 CFR 91, the City of Kent solicits comments and public review for its First Amendment to the 2008 One-Year Action Plan. 2. Public Hearing: A public hearing to consider the amendment and to solicit public comments prior to approval will be held on Thursday, April 16, 2009, at 2:00 p.m., in the Centennial Building, 400 W. Gowe St., Kent, WA 98032, Mountain View Conference Room, Suite 401. 3. The amendment is available at no charge, from the Kent Human Services Division (HSD), 220 4th Avenue South, 3rd Floor, Kent, WA 98032. A copy is also available for public review in the HSD, at the Kent Library, and the Clerk's Office. In addition, a draft copy of the CAPER and additional information about the public hearing can be found on the City's web site at the following address: http://www.ci.kent.wa.us/humanservices/ . Jeff Watling, Director Kent Parks, Recreation & Community Services Page 23 PARKS, RECREATION AND COMMUNITY SERIVCES Jeff Watling, Director Phone: 253-856-5100 "g" Fax: 253-856-6050 EN WAS Hi NGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 April 16, 2009 TO: Kent City Council Parks and Human Services Committee FROM: Dinah Wilson, representing Katherin Johnson, Housing & Human Services Manager THROUGH: Jeff Watling, Director Parks, Recreation and Community Services SUBJECT: Amendment to 2009 Community Development Block Grant Action Plan - Authorize MOTION: I move to recommend approving the proposed First Amendment to the 2009 Community Development Block Grant One- Year Action Plan, including funding allocations. SUMMARY: The City originally allocated funding to a Housing Rehabilitation Project for Kent Youth and Family Services-Watson Manor Roof Replacement Project through the City of Kent's 2009 Community Development Block Grant (CDBG) One Year Action Plan. This project was also allocated funding in 2008. With the current economic recession the project has not been able to access additional needed funding. Now that the City has been notified that it was awarded CDBG stimulus funds through the American Recovery and Reinvestment Act of 2009 and that the KYFS Project can be started and completed expeditiously with this money, the City wishes to allocate stimulus funds to KYFS. Therefore the funds that were originally awarded will be reallocated to the City of Kent Parks Project-Kiwanis #1. Pursuant to HUD regulations, the City of Kent proposes to amend the 2009 CDBG One-Year Action Plan to reallocate funds: Award $60,000 to the City of Kent Parks Project-Kiwanis #1. The attached Public Notice regarding the Amendment was published on April 71 2009. In addition, the attached Amendment is posted in public buildings and available for public comment for 30 days. Council action is required to approve the amendment reallocating the funding. EXHIBITS: Public Notice, First Amendment to the 2008 One-Year Action Plan BUDGET IMPACT: Budgeted: X Yes No Page 24 This page intentionally left blank. Page 25 PUBLIC NOTICE CITY OF KENT NOTICE OF PUBLIC HEARING REGARDING FIRST AMENDMENT TO THE 2009 ONE-YEAR ACTION PLAN A. SUMMARY 1. The 2008-2012 Consolidated Plan for Housing and Community Development provides a framework for implementing housing, human services and community development activities from 2008-2012. 2. Each year the City of Kent executes specific actions to implement the objectives and strategies of the five-year Consolidated Plan, which are outlined in a One-Year Action Plan. 3. The City allocated $60,000 of CDBG to Kent Youth & Family Services (KYFS) to remove and replace the roof on Watson Manor, a transitional housing facility for homeless adolescent mothers and their children. 4. The City recently was recently informed that it will receive $211,080 in funding through the American Recovery and Reinvestment Act of 2009. These funds were awarded to stimulate the economy and must be spent promptly and efficiently. 5. The KYFS Watson Manor Roof Replacement Project is far along enough in the planning stage that it can be started and completed expeditiously; consequently it would be prudent to invest CDBG stimulus funds in this project and use the funds that were originally slated for KYFS for another CDBG project instead 6. The City wishes to amend its One-Year Action Plan and reallocate $60,000 in CDBG funds to the City of Kent Parks Project-Kiwanis #1. B. AMENDMENT 1. Amend the 2009 One-Year Action Plan to allow for the reallocation of $60,000 in CDBG funds. 2. Funds shall be awarded as follows: Award $60,000 to the City of Kent Parks Project-Kiwanis #1: funds shall be used to replace playground equipment to meet current safety standards, provide grills at picnic sites, install accessible walkways, resurface the basketball court and install backboards, and landscape trees by removing dead limbs. C. PUBLIC REVIEW AND COMMENT PERIOD 1. In accordance with 24 CFR 91, the City of Kent solicits comments and public review for its First Amendment to the 2009 One-Year Action Plan. Page 26 2. Public Hearing: A public hearing to consider the amendment and to solicit public comments prior to approval will be held on Thursday, April 16, 2009, at 2:00 p.m., in the Centennial Building, 400 W. Gowe St., Kent, WA 98032, Mountain View Conference Room, Suite 401. 3. The amendment is available at no charge, from the Kent Human Services Division (HSD), 220 4th Avenue South, 3rd Floor, Kent, WA 98032. A copy is also available for public review in the HSD, at the Kent Library, and the Clerk's Office. In addition, a draft copy of the CAPER and additional information about the public hearing can be found on the City's web site at the following address: http://www.ci.kent.wa.us/humanservices/ . l Jeff Watling, Director Kent Parks, Recreation & Community Services Page 27 PARKS, RECREATION AND COMMUNITY SERIVCES Jeff Watling, Director 440 Phone: 253-856-5100 \11.17�lc ®-�- Fax: 253-856-6050 KE WASHING-ON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 April 16, 2009 TO: Kent City Council Parks and Human Services Committee FROM: Dinah Wilson, representing Katherin Johnson, Housing & Human Services Manager THROUGH: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Neighborhood Stabilization Program - Informational I MOTION: None, informational i SUMMARY: Congress passed the Housing and Economic Recovery Act of 2008 as a response to the large number of foreclosures throughout the nation. The Neighborhood Stabilization Program (NSP) was established through this legislation and funding is provided for the project through the Department of Housing and Urban Development. Funding is restricted to a limited number of activities. The State of Washington received $28.16 million in funding through its State CDBG Program, which will contract with local jurisdictions that are eligible for funding. The City of Kent is eligible for $475,264. Funding will be used for two activities: (1) Establish financing mechanisms for purchase and redevelopment of foreclosed upon homes and residential properties; i.e., 0% or low-interest loans and for down payment assistance; and (2) Purchase, rehabilitate and sell a foreclosed upon residential property. See attached documents for program details. EXHIBIT: Staff Report, Program Documents BUDGET IMPACT: Budgeted: Yes X No Page 28 This page intentionally left blank. Page 29 Staff Report for the Neighborhood Stabilization Program City of Kent Plan Congress passed the Housing and Economic Recovery Act of 2008 as a response to the large number of foreclosures throughout the nation. The Neighborhood Stabilization Program (NSP) was established through this legislation, and funding is provided for the project through the Department of Housing and Urban Development. Funding is restricted to a limited number of activities. The State of Washington received $28.16 million in funding through its State CDBG Program, which will contract with local jurisdictions that are eligible for funding. The City of Kent is eligible for $475,264. NSP REQUIREMENTS • Funds must be spent by September 20, 2010. • Funds limited to specific activities that reduce foreclosures. • Funds must be used for individuals/families whose incomes do not exceed 120% of area median income (median family income effective 3/19/09 is $84,300 for a family of four). • At least 25% of funds must be used to purchase and redevelop abandoned or foreclosed upon homes or residential properties that will be used to house individuals/families whose incomes do not exceed 50% of area median income (AMI). • Program income must be placed in a revolving fund account specific to NSP and reallocated to the City's NSP to purchase additional property or for another eligible use. • Up to 5% of funds may be used for administrative costs (State requirement). • City must ensure that purchased property remain affordable to low- moderate-and middle-income individuals/families for the longest feasible term. SUMMARY OF KENT PLAN: • Funding will be used for two activities: (1) Establish financing mechanisms for purchase and redevelopment of foreclosed upon homes and residential properties; i.e., 0% or low-interest loans and for down payment assistance; and (2) Purchase, rehabilitate and sell a foreclosed upon residential property. • Up to two (2) properties will be purchased/two families assisted. • Purchased property will be located in zip code 98031(the East Hill); this area was identified by HUD as an "area of greatest need" based on (1) the greatest percentage of home foreclosures; (2) the greatest percentage of homes financed by a subprime mortgage related loan; and (3) identified by the State of Washington as likely to face a significant rise in the rate of home foreclosures. • If one home is purchased, the homebuyer will be a family with an income at/below 50% of AMI. • If two homes are purchased, the second homebuyer will be a family with an income at/below 120% of AMI. Page 30 • The City will partner with regional NSP assisted jurisdictions (partners could include King County, City of Seattle, Federal Way, Snohomish County) to purchase a portfolio of properties through Fannie Mae; properties will be purchased at a 15% or greater discount. ® City will sub-grant with a non-profit to oversee the purchase, rehabilitation and sale of the property. Deadline to Submit Plan to the State: April 1, 2009; if plan is approved, contracts will be signed shortly thereafter. Page 31 Describe the plan for informing LMMI populations of the available local NSP resources: ® City's Local NSP Plan Guidelines will be posted on the City's web site. • City will work with the sub-grantee to develop a plan for recruiting Kent homebuyer; e.g.; recommend that announcements be placed on City's web site, on the Human Services Division bulletin board and in the resource & information intake room, the Kent Library, the mobile medical van, etc. Information will also be provided to non-profits that assist LMMI populations. Describe significant populations with limited English proficiency within your jurisdiction and the plan for informing these populations of the available local NSP resources: Significant populations with limited English proficiency include Latino/Latina(Spanish); Ukrainian, Indian (Punjabi), Russian, and Somali. The City will provide information on NSP resources through the Systems Navigation & Access Project (SNAP), a project that connects Kent refugees/immigrants to resources and services. It will also publicize information regarding NSP resources through the Ukrainian Community Center. If resources and time are not an impediment, the City will translate notices in other languages. SNAP staff may be able to assist with translation. How are the NSP-assisted projects supporting the goals and objectives identified in your local consolidated or comprehensive plans? Objective 1 under Decent Housing Strategies in the City's Consolidated Plan is: Enhance availability of decent housing for low/moderate-income residents. A strategy that the City uses to advance this objective is as follows: Work with public, private and non-private partners to increase funding and leverage resources to increase access to affordable housing. By working with King County, the City of Seattle, and the City of Federal Way and combining NSP resources to purchase a portfolio of properties, the City is clearly supporting Objective 1 of its Consolidated Plan. Does your jurisdiction have a procedure for providing citizens the address, phone number, and times for submitting complaints and grievances, and providing timely written answers to written complaints and grievances, within 15 working days where practicable? X No. CTED will contact you with assistance for meeting this requirement. ❑ Yes. Copy and submit it with this Administration Plan. Does your jurisdiction have a Residential Anti-Displacement and Relocation Assistance Plan under Section 104(d)of the Housing and community Development Act of 1974? X No. CTED will contact you with assistance for meeting this requirement. ❑ Yes. Copy and submit it with this Administration Plan. Does your jurisdiction have a fair housing plan or adopted a fair housing resolution in support of the Fair Housing Act? X No. CTED will contact you with assistance for meeting this requirement. ❑ Yes. Copy and submit it with this Administration Plan. The City continues to monitor compliance with the Fair Housing Act and to respond appropriately to alleged violations; complaints are referred to the Washington State Human Rights Commission for resolution. The City completed it Analysis of Impediments to Fair Housing Choice in 2005. The City does not have a Fair Housing resolution. Does your jurisdiction have (1) a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and (2) a policy of enforcing applicable State and local laws against physically barring entrance to or exit from, a facility or location that is the subject of such non-violent civil rights demonstrations within its jurisdiction? X No. CTED will contact you with assistance for meeting this requirement. ❑ Yes. Copy and submit it with this Administration Plan. Page 32 LOCAL NEIGHBORHOOD STABILIZATION PROGRAM SUMMARY -- I 1. Jurisdiction: City of Kent Phone: 253.856.5070 Address - Mail: 220 4°'Ave. South Fax: 253.856.6070 Address - Street: Same Tax ID: 916001254 City, Zip: Kent, WA 98032-5895 County: King Email: drwilson@ci.kent.wa.us SWV: 0000552-00 2. Contact Person: Dinah Wilson Title: CDBG Coordinator Address- Mail: 220 4`"Ave. South Address - Street: _Same Phone: 253.856-5076 City, Zip: Kent, WA 98032-5895 Fax: 253.856.6070 Email: drwilson@ci.kent.wa.us 3. Fiscal Year: From: 2009 To: 2010 4. Brief Description of Local Program: The City of Kent will use NSP funds to purchase and rehabilitate a single family residential property that has been foreclosed upon in a Kent neighborhood that has a high LISC zip code level foreclosure need score. After it is rehabilitated, the property will be sold to a family with an income at/below 50% of ! area median income. 5. Local NSP Award: $ 475,264 6. Certification of Authorized Official: As the authorized representative to act in all official matters in connection with the jurisdiction's participation in the State of Washington Neighborhood Stabilization Program, I submit this Local Neighborhood Stabilization Program Plan and commit to adhere to the laws and regulations governing the Neighborhood Stabilization Program. Signature Date Suzette Cooke Mayor, City of Kent Print Name Title i Page 33 L Ols O Ty O. C > y = Lu > a) oOo y w L m m ° a) a) S C Y o o o p o L c y Y U <O T m w <0 3 m .' o O N O m m L o m U 0 — N O-9 0 p �_ m E Z U Y W N m a O . 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LL N m0 Lw m O ¢ a a `o ¢ a o a) a) N .� m p a i Q 2 c ¢ � 0 - I Page 34 w p o !, o � o p w y 3 wo 9 3 s m p U @ o m N N L O N N O E • N p y N w F CU � � O-p ❑ 5 '� � E ao _ Ego vN 'O N tl 3 p m O p G f y > N N C m 6 0 O) N N E C ;� o E -� r N O O ❑ E tOa O tv v ro � a ti a o `m m W a ° ° �a a ° � U 00 p O w m p L :o E � ID o Ca p o a0 E mu@ 3E ai co 'c dc •wp o ° Co 'y p E c �+ O w O O O N c N ° T m.0 ❑ O � m � g2 ro L E o 5 E N N L .> ' Q N p O O O N 00 — O. (6 W O Q ._> O d U d @ ° C E O 'OC T N N = N U p 0 li Oo N T O C > •N U Z N N °� C C p V ti O m U` L N O M N N 0 N N N N p N L � O °'W 7 � L O_ y r. O .+ .• C .0 ._ L G O N U N p P ai co m 'm S .� o c E a d o a (� >,�c E o m o @L n y � a a) @ a L E 10, o ° 'G m m > m a E :�i g c0 CO Z m ro m a is p o • • Z O ° N r- II FoU Page 35 a o d o o c U N aS 9 w a) p E N U p N m 'O = L w O O p 0 01 N . ID v ° 33 m@ uc .� a v N O N co .N O. N c L a) a) c fl. - 7 + 0tt- 0 0 o a) O c EO d N O U E a- E O O (c6 m 3 c o > — m c a) W IDOL y N ? 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L mc a) a- w sd w N CN atUi� sNd :0 F- Lcli � U l 9 � C 3 p o O = N o O 00 a6 Y c N O > a fLCD f-1 E co N O O m )y a) U UR N a) N U C Y w o a s° m m > > (O t r Q a 2 a3 Page 36 ADMINISTRATION PLAN The state NSP plan allows flexibility for the local jurisdictions to partner with their local affordable housing organizations and other NSP recipients to administer the funds and implement the activities. Each subrecipient jurisdiction must demonstrate its capacity to manage its local NSP plan and submit an administration plan. ➢ Respond to the questions below and submit this page as part of the local NSP plan. Y Attach available policy and procedure documents as requested on the following page. How will you administer state NSP funds? ❑ Directly administer all funds ❑ Sub-grant all funds to local subrecipients X Combination of direct administration and sub-granting to local subrecipients ❑ Combine administration of NSP assisted activities with another jurisdiction receiving NSP funds If funds are sub-granted: • How will you provide oversight of the sub-grantee and ensure compliance with federal and state requirements including environmental review, acquisition and relocation, labor standards, and financial management? NSP requirements will be provided to/reviewed with the sub-recipient through a variety of mechanisms: • RFQQ document • NSP Agreement(contract between City and Sub-recipient) • Environmental review requirements will be reviewed with sub-recipient and conducted by the City of Kent Planning Department • Purchase documents, agreements, etc.will be reviewed with sub-recipient prior to finalizing • City will review sub-recipient/receipts on an ongoing basis and require monthly billing • City will meet with or schedule a monthly conference calls with sub-recipient to review the progress of the project • Describe the monitoring plan to ensure accurate and timely quarterly reporting to the state on sub-grantee activities: �I City will meet with sub-grantee on an ongoing basis to track project progress. City will require and review monthly sub-grantee billing vouchers and backup documents. City will develop a timeline in consultation with sub-grantee and monitor status of work items; adjustments will be made as necessary. City and sub-grantee will attend meetings together. How will you track the progress of NSP-assisted activities to ensure timely obligation and expenditure of funds? i The City is developing a timeline of work items and will review and adjust this timeline in consultation with sub- grantee. The timeline includes an expenditure of funds deadline. How will you receive and redistribute program income received prior to July 30, 2013, to NSP activities? Program income must be held, tracked, and redistributed by the subrecipient jurisdiction. Program income will be placed in a revolving fund account specific to Neighborhood Stabilization and reallocated to sub-grantee to purchase additional property. Homeownership activities: Who will provide the required 8 hours of homebuyer counseling from a HUD-approved housing counseling agency, how will this be paid, and how will homebuyers be referred to the provider? Homebuyer counseling will be provided by a HUD-certified, no-fee, counseling program(s); e.g., Homt?SW7 ACRON, El Centro de la Raze. Homebuyers will be matched to programs that best fit their schedules and language needs. Describe the plan for informing LMMI populations of the available local NSP resources: • City's Local NSP Plan Guidelines will be posted on the City's web site. • City will work with the sub-grantee to develop a plan for recruiting Kent homebuyer; e.g.; recommend that announcements be placed on City's web site, on the Human Services Division bulletin board and in the resource & information intake room, the Kent Library,the mobile medical van, etc. Information will also be provided to non-profits that assist LMMI populations. Describe significant populations with limited English proficiency within your jurisdiction and the plan for informing these populations of the available local NSP resources: Significant populations with limited English proficiency include Latino/Latina (Spanish); Ukrainian, Indian (Punjabi), Russian, and Somali.The City will provide information on NSP resources through the Systems Navigation & Access Project (SNAP), a project that connects Kent refugeeslimmigrants to resources and services. It will also publicize information regarding NSP resources through the Ukrainian Community Center. If resources and time are not an impediment,the City will translate notices in other languages. SNAP staff may be able to assist with translation. How are the NSP-assisted projects supporting the goals and objectives identified in your local consolidated or comprehensive plans? Objective 1 under Decent Housing Strategies in the City's Consolidated Plan is: Enhance availability of decent housing for low/moderate-income residents. A strategy that the City uses to advance this objective is as follows: Work with public, private and non-private partners to increase funding and leverage resources to increase access to affordable housing. By working with King County, the City of Seattle, and the City of Federal Way and combining NSP resources to purchase a portfolio of properties, the City is clearly supporting Objective 1 of its Consolidated Plan. Does your jurisdiction have a procedure for providing citizens the address, phone number, and times for submitting complaints and grievances, and providing timely written answers to written complaints and grievances, within 15 working days where practicable? X No. CTED will contact you with assistance for meeting this requirement. ❑ Yes. Copy and submit it with this Administration Plan. Does your jurisdiction have a Residential Anti-Displacement and Relocation Assistance Plan under Section 104(d) of the Housing and community Development Act of 1974? X No. CTED will contact you with assistance for meeting this requirement. ❑ Yes. Copy and submit it with this Administration Plan. Does your jurisdiction have a fair housing plan or adopted a fair housing resolution in support of the Fair Housing Act? X No. CTED will contact you with assistance for meeting this requirement. ❑ Yes. Copy and submit it with this Administration Plan. The City continues to monitor compliance with the Fair Housing Act and to respond appropriately to alleged violations; complaints are referred to the Washington State Human Rights Commission for resolution. The City completed it Analysis of Impediments to Fair Housing Choice in 2005. The City does not have a Fair Housing resolution. Does your jurisdiction have (1) a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and (2) a policy of enforcing applicable State and local laws against physically barring entrance to or exit from, a facility or location that is RbQESmbject of such non-violent civil rights demonstrations within its jurisdiction? X No. CTED will contact you with assistance for meeting this requirement. ❑ Yes. Copy and submit it with this Administration Plan. 4 Page 39 These certifications must be signed by the authorized official and a signed copy must be included with 017Et I it , the local NSP plan. NEIGHBORHOOD STABILIZATION PROGRAM (NSP) CERTIFICATIONS (1) Consistencywith Plan. The housing activities to be undertaken with NSP funds are consistent with Washington State's Consolidated Plan,which means that NSP funds will be used to meet the congressionally identified needs of abandoned and foreclosed homes in the targeted areas set forth in the state's 2008 substantial amendment. (2) Acquisition and relocation. The jurisdiction will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (42 U.S.C.4601), and implementing regulations at 49 CFR part 24, except as those provisions are modified by the Notice for the NSP program published by HUD. (3) Section 3. The jurisdiction will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701 u), and implementing regulations at 24 CFR part 135. (4) Citizen Participation.The jurisdiction meets the requirements of Sections 24 CFR 91.115 and 24 CFR 570.486(a),as modified byI NSP requirements. (5) Use of funds in 18 months. The jurisdiction will comply with Title III of Division B of the Housing and Economic Recovery Act of 2008 by using, as defined in the NSP Notice, all of its grant funds within 18 months of receipt of the grant. (6)Use NSP funds 5 120 of AM]. The jurisdiction will comply with the requirement that all of the NSP funds made available to it will be used with respect to individuals and families whose incomes do not exceed 120 percent of area median income. (7) Use of 25%of NSP funds 5 50 of AM]. The jurisdiction will comply with the requirement that at least 25 percent of the NSP funds made available to it will be used for purchase/redevelopment of abandoned/foreclosed residential properties to benefit individuals or families with incomes do not exceed 50 percent of area median income. (8)Assessments. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any amount against properties owned and occupied by persons of low-and moderate-income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if NSP funds are used to pay the proportion of a fee or assessment attributable to the capital costs of public improvements (assisted in part with NSP funds)financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. In addition,with respect to properties owned and occupied by moderate-income (but not low-income)families, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than NSP funds if the jurisdiction certifies that it lacks NSP or CDBG funds to cover the assessment. (9) Excessive Force. The jurisdiction certifies that it has adopted (or will adopt)and is enforcing: (1)a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and (2) a policy of enforcing applicable State and local laws against physically barring entrance to or exit from, a facility or location that is the subject of such non-violent civil rights demonstrations within its jurisdiction. (10) Compliance with anti-discrimination laws. The NSP grant will be conducted and administered in conformity with Title VI of the Civil Rights Act of 1964 (42 U.S.C.2000d),the Fair Housing Act(42 U.S.C.3601-3619)and implementing regulations, and will affirmatively further fair housing (Title VII I of the Civil Rights Act of 1968). (11) Compliance with lead-based paint procedures. The activities concerning lead-based paint will comply with the requirements of part 35,subparts A, B, J, K, and R of this title. (12)Compliance with laws. The jurisdiction will comply with applicable laws. As the authorized representative to act in all official matters in connection with the jurisdiction's participation in the State of Washington Neighborhood Stabilization Program, I submit these certifications and commit to adhere to the laws and regulations governing the Neighborhood Stabilization Program. Signature: Date: Name: Suzette Cooke Title: Mayor Page 40 This page intentionally left blank. i Page 41 y KCNT wnsniuc+ax L. it First Division Remomorts Parks, Recreation & Community Services Dedicated to Enriching Lives Page 42 This page intentionally left blank. Page 43 Kent Parks, Recreation and Community Services 2009 First Quarter Report Recreation Division (Kent Commons) Youth basketball for boys and girls (grades 3, 4, 5, 6, 7, 8) had 105 teams and 1,023 participants. League games and practices involved play at 23 Kent Elementary Schools, 4 Junior High Schools, 3 High Schools and the Kent Commons. Wilson Playfield continues to be a very popular sports field in the community that is program 12 months a year. The park had a variety of users groups this quarter that included; soccer, lacrosse, baseball, and softball. Adult basketball and volleyball adult leagues involved 43 teams and 516 participants for this quarter. Games for basketball & volleyball are scheduled at the Kent Commons. Kent Parks, Recreation & Community Services is one of the few Parks Departments in the State that programs Adult Softball in the winter season. Wilson Playfields, which has artificial turf, provides the ability to offer Winter Adult Softball. This quarter there were 9 teams involved in play. The Kent Commons had 7 large events with the attendance of 1000 people or more at each event, 7 events with 500 people in attendance at each event, and 9 wedding receptions with 100 people or more at each event. Parking for the Kent Commons large events is coordinated with the ShoWare Events Center. ShoWare Events Center provides a parking lot attendant to monitor the Kent Commons Parking Lot to prevent unauthorized parking for events that are scheduled Monday-Saturday. Volunteers provide an important role in Youth Sports Programs. There were over 200 volunteers that were involved this quarter that logged in over 5,000 hours. This quarter there were 187 head coaches that attended a mandatory meetings prior to the season. There were 98 High School and Junior High School students employed in the Recreation Division as Sports Officials and Youth Track Field Supervisors. Youth Track Program (grades 4, 5, 6) is a popular program that marks the start of Spring in the Recreation Division. There are 26 teams (Elementary Schools) and 1,430 participants that are involved in meets and practices on a weekly schedule, which is the second highest participant total ever. Weekly meets are held at the Wilson Playfield with the final meet held at French Field on May 9th Youth beginning level baseball programs (T-Ball and Toss Ball) has 41teams and 492 participants involved this quarter. Over 26 Kent School sites and many City fields will be used for games and practices during the season (March-June). 1 Page 44 There were over 400 program sections in Community Education offered with many classes filled to capacity. Popular classes for the quarter were Piano & Guitar lessons, Kendo Martial Arts, Little Athletes, Karate, Dog Obedience, Gymnastics, Aerobics, and new program Tiny Tots Tennis. Popular this quarter was the Indoor Park Program which provides children their first experience with Kent Parks, Recreation & Community Services Department. It provides a healthy outlet for children (ages 6 months to 5 years) in an "indoor playground" at the Kent Commons. The program meets 3 days a week and averaged 45 kids per session for this quarter. Cultural Programs The 2008-2009 Spotlight Series featured seven performances during the first quarter of 2009. A total of more than 2,000 people enjoyed the performances. • The James Cotton Blues Band performed to an enthusiastic, standing- room-only crowd of 364 people at Kent-Meridian High School Performing Arts Center on Friday, January 23. • International Guitar Night drew 240 people to Kent-Meridian High School Performing Arts Center on Saturday, February 7. The show featured four internationally acclaimed guitarists and received rave reviews from the audience. • Dallas Brass performed to a crowd of 263 on Thursday, February 12 at Kentwood High School Performing Arts Center. The evening featured 72 Kentwood High School band students performing on stage alongside the professional musicians for one song. The Dallas Brass musicians conducted two educational outreach activities earlier in the day: a rehearsal for the Kentwood student musicians and a workshop for 117 Kentwood High School and Meridian Middle School band students. • Crayon Court entertained kids and families with colorful puppets at Kent- Meridian High School Performing Arts Center on Sunday, March S. Despite a snow storm, approximately 150 attended. • Contemporary dance company, Bodyvox performed to a crowd of nearly 200 (198) on Saturday, March 14 at Kentwood Performing Arts Center. Staff was particularly pleased with this strong showing and enthusiastic response for contemporary dance. The company taught a contemporary ballet technique class to approximately 30 students at Allegro Performing Arts Academy on the morning of the show. • Two performances of Missoula Children's Theatre's "The Princess and the Pea" drew nearly 600 to Kent-Meridian Performing Arts Center on Saturday, March 21. • Finally, folk legend Tom Rush performed to approximately 250 at Kent- Meridian Performing Arts Center on Saturday, March 28. Kent City Council accepted the 2008 4Culture Landmark Challenge Grant of $13,875. Cultural Staff partnered with Parks Planning and Environmental Engineering to submit the application, and this grant funding will help the City restore the Earthworks to its original design. Projects include: re-grading the double-ring pond; re-establishing the original relationship of the circular cone on top of dam; removing invasive vegetation along Mill Creek. 2 I Page 45 A dedication for artist, Paul McKee's Sight (Collecting) took place on Tuesday, February 24. The piece is composed of 18 individual acrylic-on-canvas paintings and located at the south entrance of the Centennial Center. The dedication took place in conjunction with a closing reception for Paul McKee's exhibition in the Centennial Center Gallery. Approximately 50 people attended. The 22nd annual Kent Kids' Arts Day was held on Saturday, March 7 at the Kent Commons. Approximately 1,500 people enjoyed the full day of hands-on art projects and student performances. Twenty hands-on art projects included everything from bean bag sewing and print making to sum! painting and clay sculpting. Performers included youth from Kent elementary schools, local dance and gymnastics studios, and even a preschool. Free ticket vouchers, sponsored by the Kent Lions Club, were distributed to local services organizations, Kent elementary and middle school and some Kent Parks classes. 116 ticket vouchers were redeemed. The 151h Annual "Spring Into Art" Student Art Walk was a huge success. Twenty-three school groups displayed their artwork at twenty businesses. The reception on Friday, March 13 included entertainment at Kherson Park, free activities at numerous downtown businesses, and an art walk raffle. Over 650 people came downtown to attend this event that was co-sponsored by the Kent Arts Commission, the Kent Downtown Partnership and the teachers, students and parents of the Kent School District. The Kent Reporter provided great press before and after the event. The Kent Downtown Partnership donated four artist-made bicycle racks to the Kent Arts Commission. The dedication took place in conjunction with the Spring Into Art reception on Friday, March 13. Mayor Cooke introduced artist Kristin Tollefson and acknowledged the Kent Arts Commission and Kent Downtown Partnership. The funding for this project, totaling $8,200, was raised by the Kent Downtown Partnership at their 2007 and 2008 dinner auctions. Judy Woods played a primary role in advocating for the donation of public art to the City. The project was also supported by the City of Kent's Public Works Department through an in-kind donation of installation. The bike racks are located on the corners of 41h & Gowe, Vt & Gowe, Vt & First Avenue Plaza, and 2nd & Meeker. The annual spring residency (March 16-21) with Missoula Children's Theatre was a huge success. Fifty local youth (K-12) were cast in the production of "The Princess and the Pea." Two public performances on Saturday, March 12 took place at Kent-Meridian High School Performing Arts Center. The 3 p.m. show was completely sold-out with more than 360 people in attendance. The 7 p.m. show drew a crowd of approximately 220 people. Senior Activity Center January January's Winter Luncheon featured Ron Herring's Caribbean Music. Ron, a regular entertainer at Bahama Breeze restaurant, helped the seniors to escape the winter doldrums with his exciting music. Participants dined on a chicken Dijon lunch at this sold out event. 3 Page 46 Trips out included a visit to the Washington State History Museum, the new Snoqualmie Casino, Pomodoro's in Tacoma for lunch, and a visit to the Wing Luke Museum followed by a Dim Sum lunch. Be Well Workshops for January focused on fresh starts in the New Year, the "Lost and Found" grief support workshop continued through January, and the Mixed Media art class learned techniques in pencil, charcoal, and pastel as well as other art forms. The senior ski program continued this month with weekly ski buses for both downhill and cross country. 40 seniors enjoyed a 3 day ski trip to Manning Park, B.C. and 46 skiers went on the White Pass overnighter. There was one winter hike in January and fishing trips were sidelined by bad weather. February February's trips out included a visit to Cabela's in Lacey, a Chocolate Making adventure in Lynnwood, the Northwest Flower and Garden show, and a tour of the State Capitol. Seniors also enjoyed a 6 day trip to Southern California resorts. This month's Be Well workshops focused on the care and feeding of the heart, including heart healthy diets as well as a valentine making project. The Walking Club walked the Kirkland waterfront, hearty hikers took a winter hike, 79 skiers skied for 6 days in Kimberley and Fernie, B.C., and fishing enthusiasts got in a couple of fly fishing day trips. March The Leadership Institute of Puget Sound held a pet food bank this month for seniors. Aegis Living co-sponsored a Spring Prom evening dance this month. They provided delicious desserts. Alaska Airlines provided "prom" photos, a coat check service, and table waiting. Over 60 dancers participated in this event. Day trips included lunch out at Anthony's Point Defiance, a visit to the Little Creek Casino, a tour of the Seattle Federal Reserve branch, a walking tour of Pike Place Market and a Boeing Factory tour. And a group took a fabulous 10 day tour of Greece. Be Well workshops focused on energizing for spring with 2 very popular sessions, one featuring poets from the Northwest Renaissance Poets, and the other on journaling. A new "Lost and Found" grief support series also began. The Walking Club walked Ruston Way, co-ed softball had its first season meeting, hikers went to Coal Creek Falls, 40 skiers spent 6 days in Lake Tahoe and the fisher persons fished in the pouring rain at Cady Lake. 4 Page 47 15t Quarter Statistics 2008 4,121 meals were served at the Mill Creek Caf6, for an average of 71 meals per day. 60 classes/workshops/support groups were held, 584 participants, average 10/class 35 trips taken (includes day trips, extended trips, outdoor sports trips), 746 participants, average 21/trip 1,121 participants in special events 986 dance participants (includes evening dances, square dancing, daytime dances), 20 dances, average 49/dance 1,542 participants in the Fitness Center, average 26/day Youth and Teen Services The Mobile Technology Bus had another fine quarter of visits. Overall the bus had 50 visits while 743 participants passed through the door. This quarter the bus participated in Holiday Camp, Presidents Week Camp, Kent Kids Arts Day and Science Career Day at Crestwood Elementary School. At Kent Kids Arts Day participants got the opportunity to make a variety of Arts and Crafts (Computer generated) projects including book marks, greeting cards and more. At Science Career day, which we've participated in for the last 7 years, we got an opportunity to talk and work with students between grades k-6 on the subject of computer science and future career choices. All of the extra visits give us the opportunity to show and tell about all the great programs Kent Parks has to offer. Big Blue received a donation of books collected by a company in Spokane that does online bill collecting. Throughout the holiday season they collected books from employees and their families, paid for shipping and delivered 8 cases of books that will go out to children in the Kent community. Holiday camp had 26 participants for 2 weeks and President's week camp was full with 30 campers. Both camps were filled with activities from kickball, special arts and crafts projects, freeze tag and the new game Museum! Afterschool Express is still a great FREE program that all parents appreciate and praise constantly. This past quarter 3,235 participants (duplicated) were involved in homework help, Sprout Ball and Shipwreck. Also implemented were Yoga and a Talent Show. 456 students are officially registered. Meridian Middle School After School All-Stars continues to offer sports, cooking and art running on Tuesdays and Thursdays. Average daily attendance was 32. An informative field trip was taken to Green River Community College to learn about their "Beyond High School" program. 5 Page 48 Mill Creek Middle School includes cooking and art programs running on Mondays and Wednesdays. Average daily attendance of 40 students. This program is Grant Funded through the Kent School Districts 21-C program. A field trip to Kent Parks Community Center turned out to be a real hit. Will continue doing so once a month throughout the remainder of the year. Teen Internship Program had 3 teens placed this quarter. Our first internship with Kent Parks Administration is currently working with Teri Petrole and Tony Donati. We will hire two (2) interns from the Performance Learning Center for spring quarter. Teen Employment Workshops have steadily been increasing in popularity. . On average 20+ teens signing up and 10+ teens showing up on a regular basis. In addition working with PLC to provide a workshop series for their students and we have been discussing the possibility of doing workshops at Apartment Complexes as well. Teen Opportunity Expo has been changed to the Teen Job Fair. Partnering with Kent-Meridian High School and their Career Day Event, held April 30. Our Teen Job Fair will be advertised in their pamphlet and on their reader board. We hope to see a large turnout this year. The event will take place on May 9, 2009 from 10 am- 3pm. Registration for the Community Garden opened March 7th for returning gardeners and was open to the public starting March 16. The garden SOLD OUT with more people calling with interest. A Community Garden `Town Hall" meeting took place on March 25th. Results of the online survey were given and we discussed changes and expectations for the program. Meridian Late night offered on Tuesdays from 6-9pm has averaged 40 participants playing basketball. Kent Parks Community Center is still going strong. Added many new activities including a music studio, 2 more billiard tables (donated), air hockey table (donated), big screen TV (donated) Wii tournaments, Rock Band and more. We continue to bring awareness of the program through partners and community outreach. Our on-going partnership with the Kent Police Department has enhanced the safety at the center, as well as positive interaction between officers and teens. College Visits continue to be extremely popular with the high schools. 5 trips were taken this past quarter. Kent Teen Council is currently working on the video which will help middle school student's transition to high school. The council also participated in the Homeless Count, attended the Game of Life Conference and visited the State capital and met with Representative Claudia Kaufman. Many ski trips and two tubing trips to the Summit at Snoqualmie pass rounded out the quarter. 6 Page 49 Adaptive Recreation Adaptive Recreation enjoyed a full season of classes which included eight outings in the community. Trips to the Tacoma Art Museum, Point Defiance Zoo and Aquarium, a ceramics painting party in Bellevue and outlet shopping in North Bend were just some of the highlights. Outings continue to be the most popular activity provided in Adaptive Recreation. Creative ArtSpace had a very successful show: "Melodies of Art" from March 17 - 20. Quite a few pieces of art were sold, some with higher price tags from the permanent gallery show. The artists receive 50% of the revenue from those sales. The open house was boisterous and musical as visitors and participants tried out the newly made instruments. Creative ArtSpace continues to have a show up at Sea-Tac Airport in the north concourse. Special Olympics basketball season was also very busy with four teams playing at the Regional tournament. Although there were some close calls, none of the Kent teams moved onto the State Tournament in Wenatchee. Everyone had a great time and we gained some new and dedicated volunteers. Jabberwocky Jungle Theatre had planned on taking a short hiatus and gearing up for spring quarter, but the participant/actors wouldn't have it. So, back by popular demand a shorter season of theatrics was put in place. The troupe is laying the groundwork for a show in July for Studio 315 and the public. There will be a taste of the production at Studio 315 on April Yd. The swimming program is growing by leaps and bounds and new staff and volunteers are making this program one we can all be proud of. The athletes in the program are progressing in their skills and the swim team will be ready to show their stuff at the Special Olympics King County Regional Tournament on April 18`h in Federal Way. i Adaptive Recreation and the Kent Parks Department in general are working closely with Highline Community College to address the issue of budget challenges on the part of the school. We hope to maintain our relationship through the Community Inclusion Coordinator and are looking for creative ways to keep that position in place. It is a very important piece that makes Adaptive Recreation the successful division that it is. Facilities • Design work on Court expansion is on going • Completed work on EM portable at Fire Station 74 • Installed new Maxon Furniture in Modular • Installed Security Fencing at Fire Station 73 • Installed new Target System Police Firing Range at Training Center • Upgraded filtering system for lead at Police Target Range • Mike Hattrup attended the first of several Resource Conservation Management trainings for learning to reduce energy costs in City buildings. • Received go ahead for needed work at Kent Pool • Still working on EH Maintenance Facility Project 7 Page 50 • Looking for Grants to fund HVAC upgrades for Golf and Centennial • Working on Kitchen ventilation hood at Corrections • Replaced damaged shower floor at Corrections • Demo house by Corrections that will become parking lot for Court and Corrections • Completed two HVAC unit replacements on Training side at Station 74 • Transfer switch install at Senior Center • Senior Center Social Hall Floor refinish • Green River Room and Crystal Mtn Hall floors refinished • Resilient floor repairs at Corrections • Repairs to Centennial Air Handling Unit • Repairs to fire alarm at Fire Station 75 • Troubleshoot and repair fire alarm at Station 78 • Resolved several fire code issues in our buildings • Changed HVAC air filters in City buildings • Dealt with several hot and cold calls in various buildings • Trouble shoot and repair heat in Parks 3rd floor offices • Replaced alarms in monitoring wells for fuel island at R/R Mtc Housing and Human Services At the request of Tami Sleeman, Human Services Commission Chair, staff planned a training for faith community staff who provide human services for April 1st. The training will be done by Tamara Brown, Solid Ground who previously worked at Catholic Community Services and is very knowledgeable about emergency services in Kent. Staff are working with the City of Renton to host an Agency Summit on April 14th for discussion about the economy, the impact on human services agencies and programs and what agency directors see for the future. The meeting will be held in Renton at the Salvation Army. Staff continues to monitor stimulus funds coming to the State of Washington for human services. The State Office of Community Trade and Economic Development (CTED) is giving King County a "pass through" of 1.3 million approximately for the Homelessness Prevention Rapid Rehousing Program - these are funds that represent the share of the six cities who do not meet the threshold for receiving these funds directly. Below are the approximate amounts per CTED: Auburn - $189,428.85 Bellevue - $262,280.34 Federal Way -$275,663.97 Kent - $312,635.40 Renton - $159,753.83 Shoreline - $126,562.12 Total - $1,326,324.50 The funds will be leveraged with the $1.8 million the County has been awarded. Kent staff is on the review community to determine what programs are funded. Three meetings have been held for broad based planning on how to use the 8 Page 51 federal stimulus dollars allocated for homeless prevention and rapid re-housing. This planning group includes staff from King County, City of Kent, City of Tukwila, City of Bellevue, City of Seattle, Committee to End Homelessness and a representative from the Seattle King County Coalition on Homelessness. This group is trying to achieve a regional response, making sure that all areas of the county are served with these dollars (roughly $3 million for all areas of King County outside of Seattle). Program Training for Jail Diversion Work Group At the last Kent jail diversion work group meeting it was suggested that Housing and Human Services staff help set up a training of programming that staff could connect with that would support those leaving our jail and hopefully help keep them from returning. That training was held here at Kent City Hall Chambers March 25th at 9:30AM. Sound Mental Health and the King County Criminal Justice Initiatives Project did a training on several programs that serve those exiting our jail and that keep ex-offenders from going back to our jail. Probation, human services, corrections, patrol, prosecution, and courts all attended. It was strongly suggested that our public defense providers receive the same training. Mobile Medical Van Tour with Mayor Cooke Mayor Cooke, Housing and Human Services Staff, and Kent Parks Director met with Public Health, HealthPoint, and Sound Mental Health staff at Kent Lutheran Church where the South King County Mobile Medical Van is parked every Monday. Mayor and staff we're able to talk in detail about how this Vets/Human Services funded pilot program works, tour the van, learn who it serves, and to hear what is going well. This quarter the mobile medical van has served roughly 100 homeless persons, about 1/3 of those served sought out services at the Kent Lutheran Church site. The van also makes stops in Federal Way, Auburn, and Tukwila. This pilot projects main goals are to provide medical care to chronically homeless people, connect them to human and mental health services, and get them into housing. Kent Cold Weather Shelter at Kent Lutheran Church Staff are researching costs of other cold weather shelters in the area and are in continued planning with Kent Lutheran Church. One Night Count City of Kent Housing and Human Services partnered with Catholic Community Services for this years' One Night Count. The One Night Count was held from 2-5AM Friday January 30th and 193 people were counted on the streets of Kent. This is a huge increase over the numbers counted over the past two year (65 counted in '08 and 90 counted in '07). This event is held every year when community volunteers count all people living on the streets, in cars, on busses, in shelter and in transitional housing in mapped areas of King County. There are 11 mapped areas in Kent that are counted and we had roughly 40 community volunteers participate in this year's count. 9 Page 52 General Fund General Fund Consultant Services Agreements for 2009-2010 were executed. Agencies will submit their 1st Quarter Reports online by April 1&. Anecdotally, staff has already been informed of large increases in numbers served by many of our local programs. Sound Mental Health Audit Housing and Human Services staff did a on-site audit of Sound Mental Health's Homeless Outreach Program. Staff reviewed intake forms, client files, eligibility requirements, data recording processes, staffing levels, and program successes. 2008 was the first year City of Kent funded the SMH Homeless Outreach Program. Nothing of concern was found, but it was noted that SMH did not have a good system to separate data reporting for its different funders. This program is supported by a mix of funding (Federal, State, County, City, etc) and it is not easy to decipher how each funding stream is used and reported on. SMH agreed to work on better capturing what parts of the program were supported by the different funding sources. 2009 Financial Literacy Fair Housing and Human Services Staff is working with Riverview Community Church and staff from the Resource Center to plan for this fall's Financial Literacy Fair. This year, in hope of drawing larger participation, we will be partnering with the Resource Center, merging this event with the annual Resource Fair. The combined event will likely be held at the Kent Senior Center in October 2009. Human Services Commission Annual Retreat The Commission held their annual retreat in January. The focus was on the current state of human services funding at the local, County, State, and Federal levels. Tony Lee, Advocacy Director - Solid Ground, De'Sean Quinn, Director of Regional and City Relations - King County, and Mike Heinisch, Executive Director - Kent Youth & Family Services comprised a panel and shared information with Commissioners. The Commission also discussed re-visioning the Human Services Master Plan and created a Funding Review Task Force to examine the current funding levels and priorities. Funding Review Task Force At the Human Services Retreat a small taskforce was appointed to review the Human Services Master Plan priorities in relation to the funding recommendations for 2010. The taskforce was also asked to recommend strategies that would address any reductions in funding in 2010. The taskforce met on March 13, 2009 to discuss these issues. The taskforce recommended the Commission stay committed to the current funding recommendations at this point and also recommended the following: 1. Work with currently funded agencies to determine long-term viability. 2. Monitor and report on the status of agencies in the County lifeboat. 3. Develop a series of Saturday workshops to help Kent residents with financial issues. 10 Page 53 4. Recommend the Mayor call together an Early Childhood Taskforce to develop strategies to bring additional Head Start funds to Kent 5. Develop strategies for alternative ways to raise funds such as allowing residents to donate to the emergency services fund by donating through their water bill payment or using the City web site so residents can donate to the Kent Food Bank The taskforce believes that any recommendation for 2010 funding cuts will take in to consideration the ongoing viability of the program, the program's ability to access other funds such as the recovery funding, continued need for the program, program performance and increased demand. The committee members feel that it is too early to propose specific cuts and have directed staff to do an agency survey. Once the amount available for 2010 is known staff will be able to use program performance, program viability, community need and data collected from the survey to provide the Commission with information necessary to develop the 2010 funding recommendations. Kent Home Repair Kent Home Repair has provided services to 18 unduplicated households. Staff participated in a presentation to a Valley Cities senior group and provided information and materials to seniors and neighborhood councils at the February Neighborhood Community meeting. Currently staff is working with three different church/community groups on providing volunteers for services that do not qualify under Home Repair guidelines. CDBG Neighborhood Stabilization Program (NSP) Congress passed the Housing and Economic Recovery Act of 2008 as a response to the large number of foreclosures throughout the nation. The Neighborhood Stabilization Program was established through this legislation, and funding is provided for the project through the Department of Housing 'and Urban Development. The State of Washington will receive $28.16 million in funding through its State CDBG Program, which will contract with local jurisdictions that are eligible for funding. The City of Kent is eligible for $475,264. After briefing the Mayor, the City submitted its Notice of Intent to Apply for NSP funding and submitted a plan to the State outlining how funds will be used. The City will use funds to purchase and rehabilitate a single family residential property that has been foreclosed upon in a Kent neighborhood that has a high LISC zip code level foreclosure need score. After it is rehabilitated, the property will be sold to a family with an income at/below 50% of area median income. Economic Stimulus The City received an additional $211,080 in CDBG funds from the American Recovery and Reinvestment Act of 2009, These funds must be spent promptly ll I Page 54 i and efficiently. The City is proposing to award the funds to Kent Youth & Family Services to (1) remove and replace the roof on a transitional housing facility for homeless adolescent mothers and their children; and to (2) add an emergency auxiliary power supply back up and repair the parking lot a the Titus Building, the administrative building and counseling offices for youth and family counseling. A Public Hearing on the City's proposal is scheduled during the second quarter. Contract Compliance The CDBG Coordinator met with staff from Refugee Women's Alliance (ReWA) and Catholic Community Services (CCS) to review reporting requirements. ReWA and CCS are newly funded for the 2009 program year. Refugees/Immigrants CDBG Coordinator facilitated a meeting with the Systems Navigation & Access Project Oversight Committee (SNAP). Now that SNAP has received funding from the City of Kent and the City of SeaTac, the Committee will reconvene on an ad hoc basis. CDBG Coordinator met with members of an Islamic Mosque in Kent. The purpose of the meeting was to share information about the services provided by the Human Services Division and hear about the work that the group is doing in the community. Staff will organize a follow up meetings. Regional/Sub-regional South King County Forum on Homelessness The South King County Forum on Homelessness continues to meet in 2009 at its usual day/time, first Wednesday each month from 9-10:30AM at the Kent Senior Activity Center. This meeting is a time to network and share updates between service providers and municipalities around the effort to end homelessness. King County Regional Crisis Diversion Center Kent Housing and Human Services staff has been participating in the development and creation of a regional crisis diversion center here in King County. This facility will have beds available by the end of 2009 for people experiencing a mental health crisis to be taken for care instead of holding these persons in jail or hospital emergency rooms. Having a crisis diversion center is much less costly than jail or emergency rooms and will hopefully take less time away for police to place. The proposed location for this facility is in south Seattle, near Boeing Field. Participants in the planning of the crisis diversion center from South King County are advocating that a sobering center and a shelter be part of the programming. South King County Response to Homelessness Coordination Staff has developed and facilitated ongoing work groups focusing on the creation of a day center for homeless persons in South King County, building the community and political will to end homelessness in South King County, regional affordable housing development, and increased shelter beds in South King County. Staff also participates in regional efforts such as the Inter-agency Council meetings, Governing Board meetings, United Way Out of the Rain 12 Page 55 Impact Council, Landlord Liaison Advisory Board, King County / Gates Family Homelessness Initiative Planning Work Group, and the new Funders Group of the Committee to End Homelessness. Staff continues to organized and facilitated forums on homelessness for other cities in South King County where communities can discuss solutions to homelessness. Staff chaired the UWKC DV/SA Impact Council. The Council met with the new UWKC Strengthening Our Community Transition Team Impact Manager. Strengthening Our Community will begin meeting during the second quarter. Staff attended the United Way of King County (UWKC) Public Policy meeting. i Staff participated in the South County Equity and Social Justice Group- Community Engagement Component meeting. The Equity & Social Justice Work Group works with and engages the community around equity in access to and distribution of resources. The Equity & Social Justice Work Group held a very successful forum, which brought together groups/organizations that are working on equity and social justice issues in South King County. The forum facilitated networking and participants discussed how to advance their mission through collaborations/partnerships. Roda Barket, a City of Kent Human Services Commissioner, participated in a panel discussion on equity and social justice issues. The forum was funded by a Kellogg grant that King County received for its Equity and Social Justice Initiative. Safe Havens During the first quarter of 2009 Safe Havens facilitated: • 44Intakes 17 Child Orientations • 350 Visits • 309 Exchanges '.. • Currently, the program is serving 30-40 families at any given time with 7-10 families waiting for regular spots. • The grant application for federal funding through 2011 was submitted. • Currently the Center is in need of additional staff and recruitment efforts are ongoing. • We hosted a site visit for a grantee from Sitka, AK. • Staff received training from ReWA, DAWN, YWCA, and 2-1-1 regarding various community resources that are available to our clientele and how to access such services • Tracee presented to the Children's DV Response Team on use of children in battering • Safe Havens was actively represented in the following efforts: • Kent DV Task Force (Kellie is the Co-Chair) • KCCADV Family Law Workgroup • Presentation of the SKCCN Safety &Accountability Audit to the King County Coalition Against Domestic Violence and the Seattle DV Council 13 Page 56 Weed & Seed Initiative The Weed & Seed submitted end of year progress reports and the third year planning and budgetary applications. As the Weed & Seed Initiative entered its second contract year, a survey of the committee was taken based on the need to reassess membership commitment to the goals and strategies. The policy and procedures sub-committee proposed several changes to the current policies. Those changes included tenure for officers, clarification of officer's roles and their duties, new member selection processes and meeting guidelines. The changes were reviewed, discussed, amended and then approved by a majority vote of the steering committee. The steering committee approved the idea of hosting a set of Community Dinners in conjunction with the Family Night concept spearheaded by Community Center staff as a catalyst for community building, raising awareness of the W&S Initiative and the Community Center's programs, and as an opportunity for community members, businesses, faith and community based programs to come together to share information and network. The first dinner is scheduled for late May with subsequent dinners and activities being . considered for the summer months. The Coordinator was able to meet with several community members and business owners in February and March spending time with pastors, youth ministers, elementary school principals and family support workers, apartment management staff, local restaurant owners and chamber of commerce members to discuss the Weed & Seed strategies and to encourage their involvement/participation on the steering committee. Possible partnerships and collaborations for community dinners and family night activities were also discussed and met with favorable interest. Two churches located within the corridor will be partnering with the steering committee planning team for the May community dinner. Riverbend Golf Complex Despite the rain, cold, snow, flooding and the economy the golf complex managed to survive the first quarter of 2009. Play at the 18 hole golf course was restricted to the back nine holes during the first quarter due to the remodel of holes 2 through 9 that were impacted by the levee improvement project. As a result of the weather and the closure of the front nine, rounds of golf at the 18 hole golf course were down 48% compared to the first quarter of 2008. Rounds of golf at the Par 3 golf course were also impacted by the weather and the economy during the first quarter and were down 27% compared to 2008. Likewise the driving range operation revenue, which includes range ball sales, lessons, miniature golf and food sales, was down 13% in overall revenue for the first quarter compared to 2008. Despite a slow start, the merchandise center sales rebounded in the month of March to finish slightly above the 2008 first quarter sales figures. 14 Page 57 Overall the golf complex managed to end the first quarter on a positive note with an increase in revenue compared to the first quarter of 2008. The increase for the quarter was due to the compensation of loss revenue at the 18 hole golf course from King County due to the impacts of the levee improvement project and the golf course remodel project. On a brighter note, the golf complex hosted a pre-opening tournament for our Mens' and Ladies' clubs on March 28 and despite the rain we had 186 player take part in the tournament and celebrate the reopening of the all 18 holes. Officially the golf course reopened for public play on April 1 and comments about the remodel have been 100% positive. We are excited about the start of a new golf season, 2009 marks the 20`h anniversary of Riverbend and what a great way to celebrate our anniversary with the opening of the new holes. I i is i i Page 58 PARKS & OPEN SPACE (Maintenance/Planning & Development) __ CAPITAL PROJECTS PROJECT PRUGRESS;' Lake Fenwick Berger/Abam was retained as design consultant for replacement of the ark floating walkway and fishing float. $29,700 Improvements Open 1st Quarter, 2009: Space/Park $10,042.00 was refunded to one (1) developer: Fee-in-Lieu 4th Quarter 2008: i 80 615.00 was collected from four 4 developers. Lake Meridian Boat launch fee machine installation completed. Fee machine policies are in Boat Launch review and due to be completed at the end of April _ Paths &Trails Bollard replacements were installed at Russell Woods, Russell Road at the Driving range Service Club No activity this quarter. Park Clark Lake Bids for a Wetland Delineation of Clark Lake are being obtained. Management Plan Glenn Nelson Sidewalk improvements commenced March 30th to the road frontage with Park Military and 268t" (PW project). Parking lot improvements immediately following completion of sidewalk improvements. Turnkey Permitting underway for Turnkey Expansion. Construction documents 950/0 Neighborhood complete. Park Native Plants No activity this quarter. East Hill Skate Granite Block is being repaired. Handholds are being changed out to new Park/Arbor urethane holds that are more durable. Heights 360 1 _ Eagle Creek On-hold. Park Development Botanical Draft purchase and sale agreement presented to Seller; negotiating. Garden/ Patchen Town Square Fountain components are at the UL laboratory being tested. Plaza West Fenwick West Fenwick Park renovation project is complete. Park Tudor Square New park signa a designed and ordered from Rainier Industries Inc.--- Kent Parks Foundation 132°d Avenue Project on hold. Neighborhood Park Clark Lake No activity this quarter. Trails Uplands Retaining walls along Meeker and Smith have been completed. Parking Playfield project is on hold. Parkin Light Pole No activity this quarter. Re lacement 16 Page 59 Wilson No activity this quarter. Pla fields Russell No activity this quarter. Woods/ 228 Corridor Multi-Use Conceptual Plan is being completed by SLA Landscape Architecture. Ballfields/KSD Earthworks Guard rail material ordered. Stairs _ 272nd Street No activity this quarter. Neighborhood Park Downtown Replacement way finding blade signs installed downtown to replace those Gateways, damaged by winter storms [ation hase 2 -- even Oaks No activity this quarter. ark quatic/Recre Property appraisal updated; Seller indicates summer closing date preferred. Center CDBG Plan Approved by City Council on February 19, 2006 Kiwanis Tot CBDG Block Grant money is being used to renovate Kiwanis Tot Lot #1. Lot #1 Playground is being renovated. Picnic tables are being consolidated on a new picnic plaza. Basketball court is being enhanced with new hoops and surfacing. LIFE CYCLE CONSTRUCTION PROJECTS PROJECT/7- PROGROSSii Earthworks Public Works is finishing up punch list items at Earthworks Park Play The City is Kent will host a play equipment installation class, sponsored by Equipment WRPA in conjunction with renovation of Kiwanis 1. Kherson Park No activity this quarter. Shop — Russell Renovation to continue on offices upstairs. Estimated move-in date April Road 8th West Hill Park Master Plan is being completed with Bruce Dees and Associates. Talks are ongoing with School District about possible collaboration with Sunnycrest Elementary construction, KMP Ball Outfield fence was completed on fields #2 & #3. Plan to slat and top rail. fields/Park Russell Road Staff drew plans and submitted permit application for new building around Park/Ball double check, currently under construction. fields Irrigation Minor repairs were made to systems for spring start-up, including replacing seals on Russell Road park double check valve. Design being prepared for Van Doren's Park. _ Infield Soil Will drop five yards per field this season. ROUTINE MAINTENANCE PROJECT/ PRC+GRESS.. PARWCv III i� —ri'ii i" i .; I f � i 0�� i) i i � i i h = o 4i i.. 4id 1 i�u6ui§o1 I Town Square Spring startup of irrigation systems. Installed new garbage cans in the Park restroom. 17 Page 60 il'I Kaibara Spring and cleaned out. Commons New retaining wall flowerbeds bark and 3 new zones. _ Pressure Town Square Park, KW#3, and Museum. Washing Kent Memorial Started on toilet repair; waiting on fixtures. Irrigation and plumbing repairs Park made. _ Youth and Potted up trees and shrubs with local elementary school kids. Tree Commons Pruned trees on the Westside of building for painters. KW#2 Removed and stump grind trees. Waiting for better weather to finish turf and repair beds. Kaibara and Installed garbage cans. Burlington _ Various Parks Sprayed herbicides in various parks. Cleanup beds and garbage runs. EAST HILL GROUNDS CREW Various Parks Repaired and repainted park signs; Begin mowing Turnkey Park Cleared property for addition to park; Cut up and chipped downed trees; Repainted wall and fencing tagged by graffiti; Hauled gravel and spread for road into addition of new park property Clark Lake Picked up piles of scotch broom left from work group; Repair split rail fence Park damage. Vandalism Lake Meridian Painted inside of concession stand; Repaired and painted BBQ's and Park reinstall; Repaired lock on concession stand door; Constant clearing of debris on outflow of Lake during rains; Installed new water level measuring stick in outfall drain; Poured and installed new cement pad for Boat Launch _ pay station Removed broken limbs from trees Springwood Hauled fibar and filled landing area of slide; Spread wood chips around Park bollards; Removed broken bollard and replace with new one Arbor Heights Repaired split rail fence damage. (Vandalism); Painted over graffiti on 360 building and restroom doors; Repaired garbage can holder damaged by vandalism; Painted over graffiti in restroom; Made new locking pens on gates, and replaced locks• Service Club Turned on irrigation Morrill Assisted volunteer work group in clearing brush area; Chipped up brush Meadows Park from work party clearin • Removed Cedar tree blown over by wind_s East Hill Park Repaired lock on bathroom door East Hill shop Repaired junk art; Crew attended various training classes; Changed photo cell on area lights to parking area; Tuned up all equipment for summer use; Worked on Josh's new truck set up; Inventory and updated various equipment and serial numbers Senior Center Assisted in sandbagging. Greenview Repaired lock on Irrigation box door Commons Helped set up for Kent Kids' Art Day. Fire Stations Started spraying weeds; Be in mowing Eagle Creek Sprayed weeds Park Fire Station 75 Removed memorial tree from cement pot and replanted in ground Pine Tree Park Patched holes in ath• Painted over graffiti on oark signs WEST HILL GROUNDS CREW Russell Road Rebuilt backflow preventer - Updated irrigation system fronting park along RR street - West Fenwic_k Green roof on restrooms to be installed. Shop _ _ Built ten new bollards for various projects. Glenn Nelson Pressure washed restrooms for the painting projects. Removed and painted 18 ---- Page 61 graffiti in restrooms Various Parks Removed graffiti tagging on various park structures. Cleaned and Painted Barbecue's at Van Doren's, 3 Friends, Briscoe. Cleaned and painted various ark signs. Youth Tree Helped pot trees and shrubs in various local elementary schools. Program Tree Pruning_ Pruned trees at Van Doren's Anderson and Three Friends Fra er Trail Installed two new Bollards. _ Old Fishing Installed new split rail fence and new bollards Hole Van Doren's Stained the horseshoe pit boards Various Parks Applied herbicides to various park beds fence lines and tree basins Parking Lot Setup sweeping contract with McDonough and Sons sweeping company. Sweeping Contracts Setup Irrigation design contract with Susan Black and Associates _ Volunteer Setup for volunteer painting event. Events FACILITIES FACILXTY PR_04 ,, LM Kent Built retaining wall at corner, landscaped finish work adjacent to new I Commons sidewalk. STREET TREES/URBAN FORESTRY RROJECT PRC+C, fA .S11 hli l' Arbor Hei hts Tightened hand hold's on climbing rock Various Streets Removed sight obstructions for Kent School district bus routes Fee-in-Lieu Planed 70 street trees of various species for Fee-in-Lieu at Eagle Creek development. Water Fast Planted trees with youth from a variety of schools at Green River CC, as art of our Youth and Tree program. Youth and Tree Planted 2081 trees and shrubs with elementary children from 19 Program surrounding Kent Elementary schools. Street Tree Crown cleaned Sweet Gums on Smith from 41h to Lincoln, James St from Pruning 1161h to 108th north side Meeker St. from Lincoln to Rail Road. _ Street Tree Checked Oaks on 4' and Elms at Station 74 for Aphids. Diagnostic Storm Cleanup Picked up fallen limbs and trees due to storms and hard rain in various location in city. Lake Fenwick Created Tree report for damaged trees at Lake Fenwick Chip Pile Moved chip pile from Russell Road to Kent Memorial Park back parking lot. KMP Removed dead Popular trees that are located on the outside of field #1 outfield fence. Tot Lot #2 Helped Down Town crew with tree removal at park. GRANTS AND DONATIONS _PROJECT RROG�tESS- Clark Lake Staff has asked for an extension due to conflict with planned subdivisions. Outfall Clark Lake DCTED appropriation will be awarded and funds spent on Lake property Park acquisition for the conference retreat center; $500 000. Clark Lake $785,000 King County Conservation Futures 2006 allocation. Spent on Park Lake Acquisition. 19 Page 62 Clark Lake $150,000-King County Conservation Futures 2007 allocation recommended Park for Rockwell acquisition. Clark Lake $4,000 from Home Depot (they won regional award for National Public Park Lands Days projects)- for pin footings, 120' of boardwalk in August Green River $150,000 King County Conservation Futures 2007 allocation recommended Corridor for Koch acquisition. Green River $400,000 IAC/Farmland Preservation grant for Koch acquisition; ranked 9 Corridor out of 10. Funded. Riverview Park__ IAC Water Access Grant Awarded_contract received. Wilson $56,000 KC YSFG grant submitted on 6/29/07 for batting cages. Partial Playfields $30,000 grant letter received on 10/19/07. Signed contracts returned 4/1/08. West Fenwick Youth Athletic Facilities Grant for basketball court submitted 9/18/07; Park awarded. Clark Lake KCD grant of $10,748.70 awarded 3/27/08; 90% received on 7/18/08: Park - Releaf $9,673.88. 2007 Clark Lake $6,000 KC Natural Resources Stewardship Network grant awarded 9/10/08 Park - Make a for 6 Earth Corps crew days. Difference Ca Three Friends $1,055.79: balance (10%) of KCD planting plan reimbursement grant Fishing Hole Youth Tree $125 from Valley Dental Center for fall 2009 field trip transportation. $185 Education (through KPF) from Knotty Tree Service for printing booklets. Program Adopt-a-Park $1,000 in-kind donation of 200 ponchos from Propet USA. $17.25 in-kind donation- woman delivered 140 lbs. of trash to KC Solid Waste after litter clean-up. Eagle Scouts $213.75 cash and in-kind donations in support of Anthony Kubeja's rain barrel irrigation project. RECREATION PROGRAMS p,IQGRAMJ RItO�FZ6SS ' _ Iu f- T i Baseball In season field maintenance and prep for tournaments and league. Fertilizing and spraying of all fields and landscaping. Using Aerway on a monthly basis. Hope to open Art Wright Field the week of April 13t". We have played a few High School games on field #1 @ Russell. Would like to see Russell's infield become field turf in the seasons to come? Little League and SCB's first baseball tournament went well. Softball In season field maintenance and prep for tournaments and league. Fertilized and sprayed all fields and landscaping. Our first softball tourney at Russell went well. We have a 36 team tourney playing at Russell and SCB 04/10 & 04/11. VOLUNTEER OPPORTUNITIES 1'4 carter Volunteers Hours Value @ $13.00/hour Ado t A Park Program 103 166.23 $2,160.99 Year-to-Date Total 103 166.23 2 160.99 Donations - $2,383.04 Materials/Cash (excluding Eagle Scout donations Eagle Scout Projects - 35 10S.25 $1 368.25 20 Page 63 ADOPT A PARK • Interurban Trail (1/28/09): REI volunteers did litter clean-up during lunch hour; 2 vols., 2 hrs.; $26 • Earthworks Park (2/20/09): student did litter clean-up; 1 vol.; 1.5 hrs.; $19.50 • Interurban Trail (2/21/09): Scout and his parents did litter clean-up; 3 vols.; 9 hrs.; $117 • Earthworks Park (2/27/09): REI volunteers did clean-up during lunch hour; 6 vols.; 4.5 hrs.; $58.50 • Morrill Meadows (3/2/09): Kvichak Marine cleared out wooded area near street; 20 vols.; 39.26 hrs.; $510.38 • Clark Lake Park (3/21/09): Kent Covenant Church removed scotch broom; 9 vols; 26 hrs.; $338 • Puget Power Trail (3/25/09): REI collected litter during lunch hour; 5 vols.; 5 hrs.; $65 SPECIAL EVENTS: • MLK Day, Litter Clean-up Along Interurban Trail (1/19/09): 60 vols., 93.72 hrs., $1,218.36 • Service Club Community Pride Day (3/21/09): 110 vols. Police recorded hours. • Youth Tree Education Program (3/3-3/31, 4 schools left): 17 schools, 1,727 students/teachers EAGLE SCOUT/GS GOLD AWARD PROJECTS* (not included in total hours) • (2/4/09) Anthony Kubeja, Troop 445 - rain barrel irrigation (3 barrels) at West Fenwick Park; 35 vols.; 105.25 hrs.; $1,368.25. 21 Page 64 This page intentionally left blank. Page 65 @tt� KENT wns H III Gl.N mirso Q l Contributions Report Parks, Recreation & Community Services Dedicated to Enriching Lives PagE 66 m N a NO L N u N u L Y u m v L C y C y r' N > Y CO CL O y L N O L Y N p N LQT L n o c m w i�4 C1 Q O N Q O 0 O_ �U G Y O U 9 y _O o m ''.. i; ° ° "O O U) L �F rC m N oN r0 N y � � C >, U CL U- Ec c o o '� c c > '� Y U o o m m c V) o a m v L ° La L L r S L ^ ❑ L L L L E L L L L L j N '0 O N N N N N N y y L L N N N N N N N N U) O p N m m m m m m C C O O m m m m m m m m O L m 7 H U U U U U U w w LL LL U U U U U) U U U U M N c0 co Lq Ln W O O O O O O O [cD:) Ln O a0 M O r� O LO MO O O O O O N to [O M O N Ln O L1l O Lf1 O O O O N " oo ti ^ O rn OO O O O M OJ ID M OJ Lry I� N NM e-i M LI') ri ri M M L!1 V, l0 O1 16 ri t0 k rl .j) n i b- .--I NH} y} +{} EPr 'ff lfr {fl' b4 {q fPr ff} fPr Hf 4A Nf H} H} H} {p Eff 4fr Eff ffr '.. C E O m fa N L N U C U 7 N TCU " d ° N L m LL C C O V C C ❑ +' o Q) a) m C i U U >-Fu -Fa N N U L L y 9 a) G N N N N iN E c o c :> o V y v an o 7 G N a) — '� N 7 m N O co a) m o o y o -o J U m ^ c >, Y -o w Y a) +� m ❑ Cn _ w w U m (i�t 0 O L m m m m y L v y m N m p o m m Y > > U) U Q U) U) r, w w Y U a U) > +� 'O O O N N N a) c m m m E m m c c £ y F p° r o o r >, �. m d ❑ ❑ 0) u u 0) rn u C) o m m m � o a a s to U) O 0 o 0 v c ❑ ❑ ❑ T o m n. a n. v) w m Q Q Q ❑ Uai cLi N Lei ,L., ° m m 3 E E a w y a>) w C U) a, ru C N c � N o o m m o c c o in ti "a c m m o p L L o m o L m u c0 ® g s L -o L -p -o o c w �-, Q Y a } u U U N E u L u o o L E +' pL o y v Y 'y u r, L 0a) c6 m U) rn,u, U) U) c L L U) !- U) ,a; u F ®L J� C U C C � Q y a) y C y y y LL Y y U y O O C 7 C C L C U N `� C 'L N 7 O U Cn 7 CT y 7 C Ua) o Y > Y Y U a' c m ° o Q m o 0 o m v m o m o :L o C ® LO U n. C 0) n Q ® C C C u O O O } C) \ fV °) w v a o L L L L L L L L L Q u u u aJ a) w al N N a) C C C C CG � Q' W m = o O O O al a) �. y O m m m m m m V U U U m > > > '..,, 1 a ,N o_ _o o_ o_ v v v a a a — aN) L y � c c c u u u u m m m ❑ ❑ ❑ ❑ ❑ C) '> ro m c c c m c c o m o a) a) a) m a) -o -o a n. n. n. a. a (L o m U U U U V U (n U) cn U) CC C� K K Q Q Q d d d a a a K '',. Page 67 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 ® T Fax: 253-856-6050 WASHINGTONKEN Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 April 16, 2009 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Director's Report - Informational MOTION: None - --� SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will inform the Committee of noteworthy information related to the Parks Department and share some of the events and programs scheduled throughout the next month. 4 EXHIBITS: None BUDGET IMPACT: None i