HomeMy WebLinkAboutCity Council Committees - Operations - 07/20/2010 1
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OPERATIONS COMMITTEE MINUTES
JULY 20, 2010
Committee Members Prey nt: Elizabeth Albertson (for D Raplee), Jamie Perry,
Les Thomas (Chair).
The meeting was called to order by L Thomas at 4:05 p.m. E Albertson was not present.
D Raplee has given her concurrence on action items to L Thomas.
L Thomas noted an additional item was added by John Hodgson.
1. APPROVAL OF MINUTES DATED JULY 6, 2010
J Perry moved to approve the minutes of the July 6, 2010 Operations Committee meeting.
L Thomas seconded the motion and with D Raplee's concurrence, was passed 3-0.
2. RECOMMEND COUNCIL APPROVE THE RESOLUTION REPEALING AND
ADOPTING CURRENT CIT COUNCIL RULES AND PROCEDURES.
On November 5, 2002, the city council, pursuant to Resolution No. 1633, passed
amendments to the existing rules and procedures. Since passage of Resolution No 1633,
the city has undergone a reorganization combining and renaming various council
committees and amendments are necessary to update current council procedures.
City Attorney, Tom Brubaker, provided highlights to amendments, which were mostly to
clarify language. J Perry and L Thomas had additional suggestions but overall, felt it was
standard procedure.
J Perry moved to recommend council approve the resolution repealing and
adopting current City Council Rules and Procedures. L Thomas seconded the
motion and with concurrence from Raplee, passed 3-0.
3. RECOMMEND COUNCIL AUTHORIZE THE MAYOR TO SIGN THE SECOND
AMENDMENT TO VALLEY COMMUNICATION CENTER'S INTERLOCAL
AGREEMENT ON BEHALF OF KENT AS A MEMBER CITY
The City of Kent is seeking to enter into an interlocal agreement with the KFDRA and Valley
Communications Center ("Valley Com") for purposes of providing fire and emergency
medical services dispatch via the City of Kent's membership in Valley Communication
Center. This will allow KFDRA to function as do other member city fire departments for
purposes of rates for dispatch services and representation on the Operating Board. The
proposed interlocal would also allow Valley Corn and the KFDRA to mutually indemnify one
another without passing that indemnification through the city of Kent. The RFA will be
paying for their own calls.
J Perrry moved to recommend Council authorize the Mayor to sign the Second
Amendment to Valley Communication Center's Interlocal Agreement on behalf of
Kent as a member city, L Thomas seconded and with concurrence from D Raplee,
passed 3-0.
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Operations Committee Minutes
June 6, 2010
Page: 2
4„ MOVE TO APPROVE THE HYAS GROUP INVESTMENT CONSULTING SERVICES
CONTRACT FOR REVIEW OF THE CITY'S DEFERRED COMPENSATION
PROGRAM SUBJECT TO APPROVAL OF TERMS BY THE CITY ATTORNEY'S
OFFICE AND THAT THE CONTRACT BE PLACED ON THE CITY COUNCIL
CONSENT CALENDAR FOR THE AUGUST 3, 2010 MEETING.
The city is recommending a three year services contract with the Hyas Group to provide
investment consulting services and oversight of employee-owned deferred compensation
investment accounts. Through this contract, Hyas Group assumes co-fiduciary responsibility
with the City and agrees to monitor and analyze the performance of plan investment
options.
J Perry moved to approve the Hyas Group Investment Consulting Services Contract
for review of the city's deferred compensation program subject to approval of
terms by the City Attorney's Office and that the contract be placed on the City
Council consent calendar for the August 3, 2010 meeting. L Thomas seconded and
with concurrence from D Raplee, passed 3-0.
5, APPROVAL TO USE LODGING TAX FUNDS FOR PRUCHASE OF SHOWARE
MARQUEE UPDATE. (INFORMATIONAL ONLY)
Chief Administrative Officer, John Hodgson, provided an update from the July 6 Operations
Committee meeting. The project is a public works project because of cost and it needs to
go to bid. Conduit was established during construction and is in place where the marquee is
to be placed for electricity. The main issue is the foundation. Due to soil conditions, it is
important to ensure the proper foundation is in place, primarily for wind shear. We may be
ready to go out to bid any day, perhaps prior to the August 3 Lodging Tax committee
meeting. Council authorized J Hodgson to post the bid if it is ready prior to the meeting. If
the engineer bid specs come back too high, the committee will be informed.
J Hodgson confirmed that Community and Economic Manager Kurt Hanson will be keeping
Councilmemher Albertson updated regarding the aesthetics of the sign.
The meeting adjourned at 4:28 p.m. by L Thomas.
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Pamela Clark
Operations Committee Secretary