HomeMy WebLinkAboutCity Council Committees - Public Facilities Distict Board - 01/29/2009 AGENDA
SPECIAL MEETING
of the
CITY OF KENT SPECIAL EVENTS CENTER PUBLIC FACILITIES DISTRICT
Thursday, January 29th, 2009, 3:30 p.m.
ShoWare Center, 625 West James Street
Suite Lounge Room
I. Call to Order
a. Introductions—All
b. Approval of Minutes of the December 18th, 2008 Meeting - Motion.
II. Finance Report - Bob Nachlinger
a. Financial Update
b. Review of State Sales Tax Revenues
III. Project Overview and Update - Ben Wolters, Brad Tong
a. Overview of Final Project Budget
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b. Closeout of Project
c. Operations and Maintenance for 2009
IV. Operator Update - Beth Sylves,
a. Report on Grand Opening on January 2nd
b. Media and Marketing plan for 2009
c. Status of event bookings for 2009
V. Seattle Thunderbirds Update - Colin Campbell
a. Attendance, Sales and Marketing Update
VI. Other Business
a. Confirmation of regular meeting dates for 2009
Adjourn
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Events Center J
Ca itai Project
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Preliminary as of December 31, 2008
Proiect to Date
REVENUES
Intergovernmental Services-Transfer from PFD to City $ 59,187,144
Interest- Investments $ 527
Intergovernmental-State Grant $ 2,980,000
Transfer from City $ 12,264,000
TOTAL REVENUES $ 74,431,671
EXPENDITURES
Supplies $ 111,113
Services $ 71,920,281
Capital Outlay $ 2,937,753
TOTAL EXPENDITURES $ 74,969,147
CHANGE IN FUND $ (537,476)
KENT SPECIAL EVENTS CENTER
PUBLIC FACILITIES DISTRICT FUND (PFD)
Preliminary as of December 31, 2008 j
2008 YTD
REVENUES
Sales & Use Tax 676,808
Interest - Sales Tax 1,817
Interest - Investments 543,817
Proprietary Gains 1,182,127
Proceeds-Sales Tax Bonds 53,150,000
Proceeds-Revenue Bonds - 10,130,000
TOTAL REVENUES 65,684,569
EXPENDITURES
Debt & Financial Services 78,250
Legal Services 135,000
Other Insurance 1,148,620
Intergovernmental Services-Transfer from PFD to City 59,187,144
Printshop Charges 3,316
Debt Service 2,392,705
Debt Issuance Costs 272,104
TOTAL EXPENDITURES 63,217,138
CHANGE IN FUND 2,467,431
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1/29/2009
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Kent Special Events Center Public Facilities District (PFD)
Sales Tax Revenues
As of January 31, 2009
Month Sales Tax Revenue
March 68,928.08
April 64,340.03
May 77,107;07
June 72,061.77
July 73,138,12
August 82,904.41
September 61,870.79
October 57,569.76
November 63,238.50
December 55,649.74
January 48,144.96
724,953.23
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1/29/2009
,c '' City of Kent Monthly Budget Report
KENT EVENTS CENTER DRAFT
Life to Date Casts
us o/January 28,,2009(reconciled u/COK acctg J.P.Ihr'u 12131)
A B C D E=(R-D)
h tecture/Engincering(LMN) $ 4,072,22900 S 4,406,7212.00 $ 4,3251,95341.54 , (68,919.00)
UeAM Consultants(WCA,TCp $ 2S180it 3. $ 2R,179.20 $ 0.80
Sub-TOTAILI$ 4,4172,229.00 $ 4,434,902.00 $ 4,377,474.93 $ 4,503 820.20 $ (68y18.20)
Project Management(.SOJ) $ 975,975.00 S 1,035 975.00 $ 1,148,76833 S 1,235,000.00 $ (199,025.00)
Testingdnspectitms(Mayes) $ - S 150,115.00 $ 169,017AS S 169,017.48 $ (18,902.48)
TesOog/Inspections-Geotech(Shannon&Wilson) $ 214,025,00 S 141,055.00 $ 127,716.57 $ 131,055.00 $ Ig000.0(1
Testing/lnspections-Boning(Wetherhoi0 $ - S 23,000.00 $ 20,906.03 $ 23,000.00 $ -
Permit Review(Aegis) $ S 44,182,00 $ 6,379.75 $ 6,378.75 S 37,803.25
Sub-TOTAL $ 1,190,000.00 $ 1,394,327,00 $ 1,472,787.16 $ 1,564,451.23 $ (170,124,23)
GC/CM Pre-Construction dncl.WSST) $ 2 '0.
GCCM Coast, (nd.NSST $ , .( , 4 , 855853300 $ 530 .00 50 ,38.00 $ 272,250.00 $ -
(881,864.62)
Sub-TOTALI$ 63 776,333.00 11 66,597,554.00 $ 62,781,638.21 $ 67,479,418.62 $ (881,86Q62)
Operations Consultant $ 100,000.00 $ 100.000.00 $ 100,183.93 $ 100,183.93 $ (183,93)
Peasibilily(B&D,Baldwin) $ 85,000.00 $ 85,000.00 $ 84,805.04 $ 84,805.04 $ 194.96
Outside 1 egnl(Foster Pepper) $ 250,000.00 $ 250,000.00 $ 246,262.67 $ 246,262.67 $ 3,737.33
PR/Communily Outreach $ 120,000.00 $ 120,000.00 $ 110,197.96 $ 110,197.96 $ 9,802.04
EIS&Towsp(BRonenh lei front $ I60,00000 $ 160,000.00 $ 246,250.62 $ 269.810.30 $ (108,81030)
Lobbyist/External Fundraising $ 85.000.00 $ 85,000.00 $ 45,000.00 $ 45.000.00 $ 40,000.00
Survcy(Baseline) $ 10,000.00 $ 10,000.00 $ 1,718.82 $ 1,718.82 $ 8,281.18
Geotechnical/Soils(S&W Piles) $ 75,000.00 $ 185.000.00 $ 184,499.85 $ 184,499.85 $ 500.15
Wetlands Delineation(Legal&Scientist) $ 30,000.00 $ 30,000.00 $ 26,646.71 $ 26,646.71 $ 3,353.29
Travel/Mise/Reienburseables $ 30.000.00 $ 30,000.00 $ 93,628.94 $ 93,628.94 $ (63,629,94)
Builders Risk lnsumoce $ 125,000.00 $ 211,000.00 $ 210,980.60 $ 210,980.60 $ 19.40
Owners Permits/Entitlements $ 200,000.00 $ 385374.00 $ 390,874.14 $ 390,874.14 $ (5,100,14)
Site Utility Connections/Pees Gael PSE/PowIco) $ 10),000.00 $ IM000.00 $ 26,504.61 $ 100,000.00 $ -
Commissioning(EEI) .$ 100,000.00 $ 100,000.00 $ 60,874.36 $ 96,424.00 $ 3,576.00
PP&P.(incL WSST) $ 3,000,000.00 $ 4,551,779.00 $ 4,046,369.84 $ 4,066,528.84 $ 485,250.16
Naming Rlglus $ - $ - $ 13,82L48 $ 13,821.48 $ (13,821.48)
Owuer's LEED Costs(Puladino) $ - $ 153.000.00 $ 105,815.79 $ 133,000.00 $ 20,000.00
Owner's Separate Cost Estimating $ - $ - $ 20.000.00 $ 20,000.00 $ (20,000.00)
Special Services(LMN) $ 261,372.00 $ 261,372.00 $ 266,996.78 $ 266,896.78 $ (5,524.78)
Relmhursablcs(LMN) $ 100,000.00 $ 104,226.00 $ 117,434.30 $ 120,000.00 $ (15.774.00)
Snb=TOTAL $ 4,831,372.00 $ 6,922,151.00 $ 6,398,766.44 $ 6,580,280.06 $ 341,870.94
Mitigation Costs $ 2,112,000.00 $ 2,362,000.00 $ 1,838,000.00 $ 1,838,000.00 $ 524,000.00
Financing Costa $ 2,600,000.00 $ 2,80Q000.00 $ 2,800,000.00 $ 2,800,000.00 $ -
AdditlonalMiti anon $ $ $ $ $
Suh=1'O'fAL $ 4,712,000.00 $ 5,162,000.90 $ 4,638000.00 $ 4,638,000.00 $ 524,000.011
Interim Project-Funded Costs(from above) $ - $ - $ - S -
ExternalSourceofFunding(T-Birds) $ - $ - $ - S (38,374.54)
Extcmal Source of Funding(Naming Rights) $ - $ - $ - S (26,978.98)
FAIemal Source of Rending(RiskMgmm) $ - .$ - $ - S (41,203.09)
External Source of Funding(Public Works) $ - $ - $ - S (21,822.89)
External Source of Funding(SAVOR loan) $ - $ - $ - $ (20,159.00)
Puget Sound Energy lnceadveslRebates $ $ $ - $ (25,000.00)
Required Adjustment $ $ $ m $ (173,538.50)
PROJECT TOTAL COSTS $ 78,581,934.00 $ 84,510,934.00 $ 79,668,666.74 $ 84,592,431.61 $ (81,497,61)
KENT EVENTS CENTER
PUBLIC FACILITIES DISTRICT
Thursday, January 29, 2009, 3:30 p.m.
Project Overview and Update—Brad Tong/ SOJ
Overview of Project Budget
• Of$66.6 M Construction Budget, approximately 94% ($62.8 M) is paid to date.
• SOJ negotiated with GC/CM a closure to the Construction Contract Value, with $400,000
of construction contingency unspent. Per Contract, $75,000 of this was earned by the
GC/CM for early completion by 10 days, and the remainder was split between Owner
and GC/CM. The Owner realized a NET return of$164,000 of unspent and unallocated
construction contingency.
• Of$84.5 M Project Budget, 94%($79.4 M) is spent/invoiced to date, and projected to
close at or near a zero balance. Final Project Budget will close once all invoices are
submitted and processed, following final completion paperwork and State certification,
release of construction retainage, review of O&M manuals, release of contractor liens,
consent of sureties, etc.
Overview of Project Schedule
• Construction commenced onsite in Aug. 2007.
• Substantial Completion date was established by SOJ as Dec. 15, 2008, upon the
Architect's recommendation.
• Certificates of Occupancy were issued effective Dec. 22, 2008.
Beneficial Use was achieved on Jan. 2, 2009; 10 days earlier than the Contract.
• The Grand Opening Event was successfully held on Jan. 2, 2009.
• The first official hockey game was played on Jan. 3, 2009.
Status of Construction - Closeout
• James St. Plaza lighting was installed /energized for the Jan. 2, 2009 Opening Events.
• Final commissioning reports and inspections by agencies are expected to be complete
by mid-February for Final Certificate of Occupancy.
• FF&E procurement and installation is complete.
Status of Design
• Design for new ShoWare sponsor fagade sign is nearly complete; fabrication and
installation is estimated to be complete within approx. 8 weeks.
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■ An $84.5 million multi-use facility with
concert configurations ranging up to 7,300
ft and the new home of the Western Hockey
League Seattle Thunderbirds.
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r all events and is centrally located just 17
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near Interstate 5.
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For booking information contact:
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Visit: www.ShoWareCenter.com
.,, An SM5 Managed Facility
Marketing Recap of Grand Opening Festivities
December m January 2009
There were two distinct objectives for Grand Opening
marketing, first to drive people to attend the event on
January 2, secondly, to inform residents in the region of
the arena's existence.
To promote the opening and the emergence of rr
ShoWare Center to the residents of Kent, an "invitation" '
to the Grand Opening was mailed to all households
within the City.
Paid Media
Our media buying strategy was to maximize our resources by selecting outlets that would
include a programming or editorial element in addition to the advertising buy.
Print ($10,576):
• Reporter Newspapers ($7,500)
We provided the editorial content for a 26-page insert into the December 20 issues of
The Reporter Newspapers in Kent, Renton, Auburn and Covington/Maple Valley with
a combined circulation of over 114,000. We distributed an additional 12,000 on-site
at the Grand Opening event and the inaugural first game.
• Seattle Times/PI ($3,076)
We inserted 2 x 7" ads in the entertainment tabloids of both the Seattle Times and
the Seattle PI on December 19 & 26 (combined circulation of 694,000) and ran
website advertising on both papers' websites for up to 85,000 impressions.
Radio ($12,790):
Our radio marketing plan was designed for reach over frequency. With the Seattle
Thunderbirds running advertising to announce the arena's opening for hockey, I was able to
reduce the radio buy by shortening the length of spots from :60's and :30's to :10's and :15's
for the purpose of promoting solely the opening. Stations were selected to achieve coverage
of all significant demographics:
• Sports ($900, KJR-AM)
• Country ($1,700, KMPS, KNBQ)
• Oldies ($800, KJR-FM)
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• Easy + Christmas ($1,500, KRWM)
• Pop ($1,610, KPLZ)
• Urban ($2,600, KUBE, KBKS)
• Rock ($1,700, KZOK, KFNK)
• Kids ($1,000, KKDS, Radio Disney, with promo display and dance team)
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• Local Community Broadcasting ($980, KEXP)
Radio Copy (:60 second)
"ShoWare Center at Kent, new home of great concerts and live shows for the whole
family invites you to celebrate its grand opening THIS Friday, 4 pm.Tour the region's
newest intimate entertainment scene. Meet the Seattle Thunderbirds in their new
home and visit their locker room. Enjoy special guest performances all evening long!
(SKATE SOUND)
ShoWare Center always offers FREE PARKING and is located 20 minutes south of Seattle
near Highway 167 and 1-5. Built environmentally friendly,ShoWare Center features
special parking for hybrid vehicles and carpools. ShoWare Center located next to Kent
Station and Sounder Commuter Rail. ShoWare Center..... Where you're part of the
experience. Visit www.S-H-O-W-A-R-E CENTER.com"
Television ($8,000)
With a limited amount of dollars devoted to TV and TV production, only two stations were
selected. FOX (KCPQ) and NBC (KING) were chosen based on ratings and tone of
programming. Morning News was targeted because it is less likely to be DVR'd, fortunatel, it
became even more popular during scheduled run dates with the inclement weather causing
traffic issues and school closures. Selected programming included NBC's Today Show for
the week prior to opening. The creative was time lapse video with renderings and event
category listings and a short call-to-action to attend event on Jan. 2.
FOX Q13's Morning News anchor was our host for the "big reveal" along with Ian Furness,
afternoon host on Sports Radio 950 KJR-AM.
TOTAL PAID MEDIA $31,366
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Earned Media
On the morning of January 2, Tim Robinson from KING TV's Morning News aired several live
segments from ShoWare Center. The first segment was from the ice at approximately 6:30am
with Cool Bird, lasting more than a minute, and previewing what was to come through the
morning. The next segment at 7:45am, lasting nearly 4 minutes featured a live interview with
Mayor Suzette Cooke, and tape shot earlier in the week of Tim visiting locker rooms and sliding
on ice. During this segment the Harlem Globetrotters were mentioned as an upcoming event.
The last segment at approximately 8:45am featured Cool Bird, the Mayor, eight kids from Kent
Valley Hockey Association and four members of the Seattle Thunderbirds. For nearly four
minutes Tim interviewed and played hockey with all. The piece aired in rotation all day on the
regional 24-Hour news channel, NWCN.
Prior to the evening's program, Tonya Mosely from KING TV conducted several interviews
including the Mayor and aired a live segment for the 5pm news. KQPC and KIRO TV (CBS
affiliate) also carried coverage on 10pm & 11 pm news.
Many articles, blogs and columns were written about ShoWare Center's opening event. A
complete list is available at www.ShoWareCenter.com.
Pre-Opening Receptions
Guests with Special Needs Reception, December 26, 5-7pm
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Our invitation list was provided by Kent Parks with over 300
names & addresses of people who had attended "adaptive
recreation" events within the last 12 months. About 20 residents
of the region braved the inclement weather and snow-filled
4 streets to attend a meeting about the ADA features of ShoWare
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', Center. The guests met all of the building staff that will cater to
their needs before and during events. Then, guests were led
through the facility for a "behind-the-scenes" tour that included all of the accessible seating
options available for hockey as well as concerts and other events. Guests were treated to a very
special treat as the tour concluded, the Thunderbird players took to the ice for their first-ever
practice at ShoWare Center.
North Park Neighborhood Residents Reception, December 30, 6-8pm
ShoWare Center welcomed over 60 residents from the North Park Neighborhood, just east of
the arena to a "Sneak Peek" reception and tour, beginning in the Club Lounge. Guests enjoyed
delectable food and a no-host bar from SAVOR. After nearly an hour of socializing with friends
and neighbors, four groups headed off into the arena for guided behind-the-scenes tour.
Afterwards, SMG staff answered many questions about our traffic and parking policies.
City of Kent Preview Reception
Nearly 400 invitations went out to state, county and City leaders from around the region. Nearly
(get number from Derek) people arrived early Friday afternoon to enjoy treats from SAVOR and j
no-host bar. Officials from regional travel bureaus, meeting & event planners, chambers, civic
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and social clubs mingled with elected-officials for an hour prior to the Public's Grand Opening
Celebration.
Grand Opening Program
Doors to our celebration opened to the public at 3:30pm. Around 4pm,
with thousands guests in attendance, we began our program, hosted by
Bill Wixey from Q13 and Ian Furness from KJR-AM with welcoming
comments. Next, we introduced "hockey-style" our dignitaries from
Mortenson, VisionOne, King County and the City of Kent by calling them
from the bench to take their place on the ice. We introduced Mayor
Cooke, Russ Farwell and Marvin Doster through a video on the center "
hung scoreboard. When they appeared in the arena, fireworks and lasers
were launched to officially celebrate the opening of ShoWare Center.
Green logo'd keylights were given as gifts to all guests, and they were visible during the opening
segment. After a few comments from the Mayor, members of the Seattle Thunderbirds delivered
sticks and pucks to the dignitaries for the first "shots on goal" in ShoWare Center.
After the opening program, guests were treated to entertainment from groups from area high
schools, a local radio station and headlining was Kent's own jazz great, Darren Motamedy.
Many people commented on the great acoustics of the building during final performance. Also,
two youth teams from Kent Valley Hockey Association scrimmaged with Tbirds coaching. The
"behind-the-scenes" tour allowed guests to tour the team's locker room, "Cool Bird's" Dressing
Room, a "Performers Dressing Room" decorated with red velvet and chandeliers, and the
visitors' locker room.
Inaugural Game, January 3
On Saturday night, many guests were ready to see "The e 6 II
ShoW" as soon as doors opened at 5:30pm. We welcomed
a sold-out crowd of 6,125 fans to view the Seattle
Thunderbirds' Inaugural game. Media coverage included
cameras from KCPQ, KING and KIRO TV. Many fans
brought back their keylights from the evening before, quickly
establishing ShoWare Center's first fan tradition, green lights
illuminated during darkened house for player introductions.
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WITH THENE THI UEE NRNU'ft ERB I RD SA&
FRIDAY, FEBRUARY 20 @ 7:35 VS. SPOKANE
$22 PREMIUM SEATS FOR JUST $16 EACH. MI
FOR EACH TICKET PURCHASED, THE THUNDERBIRDS WILL BUPA BOX OFCOOKIES a'
ALL GIRL SCOUTS IN UNIFORM WILL GO ONTO THE ICE DURING THE NATIONAL ANTHEM
SHOWARE CENTER IN KENT {
FOR DIRECTIONS,VISIT WWW.SEATTLETHUNDERBIRDS.COM
625 WEST JAMES, KENT,WA 98032 '4
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JOURNLAIL
Arena may be first to land `green' certification
By DON MURET '; 'i
Staff writer
Published January 26, 2009 : Page 07
4
ShoWare Center in Kent, Wash., looks as if it's going to win the F;
race to be the first LEED-certified new arena in the United s '
States, according to project principals.
The $84 million facility, home to the Western Hockey League's
Seattle Thunderbirds, opened Jan. 2, and officials are waiting to
hear from the nonprofit U.S. Green Building Council on
certification. LEED, an acronym for the council's Leadership in `MN" rh"E°°s
Energy and Environmental Design, is a rating system in which points are scored in six categories for
sustainable design and construction of new buildings.
ShoWare Center would be the first new arena, regardless of size and tenant, to be LEED-certified. j
Other arenas being developed and built, including the Orlando Magic's facility, have registered for
LEED certification, but they can't be certified until they have been completed.
In addition, existing arenas such as AT&T Center in San Antonio are seeking certification in a
separate LEED classification.
In the Pacific Northwest, where environmental awareness is keen, designer LMN, builder Mortenson
and their LEED consultant, Paladino & Co., developed a 6,100-seat arena expected to achieve LEED
silver status, one level above the 26 minimum points required to be certified.
The possibility exists that ShoWare Center could even be awarded LEED gold by scoring 39 points,
said Ben Golding, Mortenson's project manager.
"We are 100 percent sure we are going to get silver and doing all it takes to get gold," Golding said.
"At the end of the project, we had enough of a buffer to do a couple things that we think will put us
over the edge."
One example: pushing outside air into the arena for 2 1/2 weeks to eliminate gaseous emissions from
newly installed materials such as cushioned seats, rather than allowing those fumes to permeate the
building. "You have to have time in the schedule to do that; it's one of those difficult points," Golding
said.
SMG manages the facility, as well as the new Lucas County Arena in Toledo, Ohio, another midsize
sports venue that local officials expect to be among the first LEED-certified arenas after the 8,000-
seat building opens later this year.