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HomeMy WebLinkAboutCity Council Committees - Public Facilities Distict Board - 08/27/2009 i AGENDA CITY OF KENT SPECIAL EVENTS CENTER PUBLIC FACILITIES DISTRICT SPECIAL MEETING Thursday, August 27, 2009, 3:30 p.m. ShoWare Center, 625 West James Street Suite Lounge Room I. Call to Order a. Introductions—All b. Approval of Minutes of the June 25, 2009 Meeting - Motion. c. Update on Board membership II. Finance Report - Bob Nachlinger, Ben Wolters, Tim Higgins, Patrick McCluskey a. Review of State Sales Tax Revenues b. ShoWare Center Income Statement to date and projection for the year III. Operator Update - Tim Higgins, Beth Sylves a. Status of Event Bookings/Attendance b. Marketing update IV. Seattle Thunderbirds Update - Colin Campbell a. Thunderbird Schedule, Sales and Marketing Update b. Advertising Sales Update c. Suite Sales Update V. Other Business a. Revisit and confirm meeting dates Adjourn KENT Public Facilities District June 25, 2009 Board Members Present: Mike Miller, Greg Haffner, Lew Sellers, Cass Prindle Others Present: Tim Higgins, Beth Sylves, Ron Harmon, Ben Wolters, Patrick McClusky, Colin Campbell, Robert Nachlinger, Steve Hunter, Julie Pulliam, Dana Ralph, Russ Farwell I. Call to Order a. The meeting was called to order by Chair Mike Miller at 3:35 p.m. b. Approval of Minutes. Sellers moved to approve the minutes of the meeting of May 28, 2009. Prindle seconded and the motion carried. II. Finance Report a. Review of State Sales Tax Revenues. Nachlinger reviewed the monthly figures, noting that the May numbers are similar to April's. He explained that the $30,000 difference between May 2008 and May 2009 sales tax revenue is due to the downturn in the economy and the streamlined sales tax. b. ShoWare Center Income Statement. McCluskey reported that there was a loss of $97,000 at the end of April, a loss of $44,000 at the end of May, and a year-to-date loss of $213,000. He noted that the total event income for May was $71,096. Higgins explained that SMG pledged $100,000 in an Opportunity Fund to buy shows when necessary, that that money was used for the STYX show, and that the Fund was replenished after the show. He said that although ticket sales have been light, food and beverage sales have been good. III. Operator Update. a. Marketing Update. Beth Sylves gave a presentation on ShoWare's mission and marketing objectives, including community relations, publicity and media relations, economic development, and event advertising and hospitality sales. i i Public Facilities District June 25, 2009 Page Two b. Status of Event Bookings/Attendance. It was noted that the circus will be here over Memorial Day weekend, and that the sign board is a budget issue. The use of banners was discussed and it was noted that the reader board at Kent Commons has been used for advertising. It was determined that there is not much competition between events put on by the Parks Department and those at the ShoWare Center, due to the size of the audience. Higgins noted that he is in constant contact with promoters, but that ticket sales are light throughout the industry. Higgins stated that the graduations went well, but that most of the school districts requested that there be no food sales. He noted that 14,000 people attended the graduations, and that 30,000 people attended events during June. IAA. Seattle Thunderbirds Update. a. Thunderbird Attendance, Sales and Marketing Update, Colin Campbell announced that the opening home game will be held on September 18, 2009, against the Everett Silvertips, and that mailings about it are going out this week. He said they have been contacting businesses and taking them on tours of the facility, and that this has been well received. He added that an additional sales person has been hired. Campbell noted that 600/c of the club seats and 60% of season tickets have been renewed, and that those who did not renew are being contacted. He said a Thunderbirds street team will be appearing at street fairs, and possibly in the Super Mall and the South Hill Mall. b, Advertising Sales Update. Campbell said they continue to be successful with advertising, noting that Allied Waste is happy about the exposure the score board provides. He then announced that the University of Phoenix has signed up for $46,000 per year of building advertising, as well as $16,000 for a concourse sign. C. Suite Sales Update. Campbell said many businesses are interested in suites, but that it's difficult for them to make a commitment because of the economy. He said the tours help and that the prices are right. He displayed a brochure which is used to help the businesses understand that the suites can assist them in making sales. Public Facilities District June 25, 2009 Page Three V. Other Business a. Next Meeting Date. It was suggested that the next meeting be held after the Thunderbirds' schedule is available; all agreed. Sellers moved to cancel the regular meeting of July 30 and hold a special meeting on August 27. Haffner seconded and the motion carried. Added - Public Health. It was clarified that the public health issue has been resolved. Added - Arena Football. Wolters said that after discussing this issue with Tim Higgins and others today, they are very hopeful and expect conclusion within six weeks. VL Adjournment a. The meeting adjourned at 5:05 p.m. Brenda Jacober, CMC City Clerk KENT SPECIAL EVENTS CENTER PUBLIC FACILITIES DISTRICT FUND (PFD) As of 3uly 31, 2009 Revenue &Debt Svc Fund 2008 Actual 2009 YTD Beginning Fund Balance - 166,327 REVENUES Investment FMV Inc/Dec 17 Sales &Use Tax 786,843 331,657 Intergovernmental 1,279,461 Interest - Sales Tax 2,295 1,117 TOTAL REVENUES 789,155 1,612,235 Transfers In-Bond Proceeds 1,769,877 5,753 TOTAL RESOURCES 2,559,032 1,784,315 EXPENDITURES Debt Service 2,392,705 1,583,408 TOTAL EXPENDITURES - 2,392,705 1,583,408 CHANGE IN FUND BALANCE 166,327 34,580 ENDING FUND BALANCE 166,327 2001907 8/24/2009 Kent Special Events Center Public Facilities District (PFD) Sales Tax Revenues As of July 31, 2009 Year Month Sales Tax Revenue Received 2008 March 68,928.08 April 64,340.03 May 77,107.07 June 72,061.77 July 73,138.12 August 82,904.41 September 61,870.79 October 57,569.76 November 63,238.50 December 55,649.74 2009 January 48,144.96 February 61,890.26 March 43,938.87 April 40,442.93 May 47,073.92 June 44,944.15 July 45,221.78 1,008,465.14 * Revenues for January and February were accrued back to 2008. Reversal of accrual will happen for December 2009 closing. 8/24/2009 Kent Events Center Operating Fund As of July 31, 2009 2008 2009 Actual YTD BEGINNING FUND BALANCE (700,287) REVENUES Lodging Tax Transfer 31,000 Admissions Tax 130,717 Total Revenues 161,717 TOTAL RESOURCES (538,570) EXPENDITURES Salaries & Benefits 44,153 Supplies 16,089 236 Services 6841198 354,813 TOTAL EXPENDITURES 700,287 399,202 Change In Fund Balance (700,287) (237,488) ENDING FUND BALANCE (700,288) (937,772) ShoWare Center-2009 Acutals as of 7/31/09 JANUARY 1,2009 TO DECEMBER 31,2009 Rolling Forecast Year to Date Projected Roiling Actual 8/1/2009 Forecast Thru Thru Fiscal YE 7/31/2009 12/37/2009 12I3112009 Event Income Direct Event Income Rental Income 310,795 457,000 767,795 Service Income 80,118 38,415 118,533 Service Expenses (417,701) (347,637) (765,337) Total Direct Event Income (26,788) 147,779 120,991 Ancillary Income F&B Concessions 309,271 374,413 683,684 F&B Catering 73,726 96,257 169,993 Novelty Sales 17,624 17,650 35,274 Other Ancillary - - - Total Ancillary Income 400,621 488,320 888,941 Other Event Income Other Event Related Income - - - Luxury Box Ticket Sales 10,599 8,360 18,959 Ticket Rebates(Per Event) 54,671 124,400 179,071 Facility Fees 114,244 134,700 248,944 Total Other Event Income 179,513 267,460 446,973 Total Event Income 553,346 903,559 1,456,905 Other Operating Income 586,312 524,996 1,111,308 Adjusted Gross Income 1 139,6 9 11,428,554 2,568,213 Operating Expenses Employee Salaries and Wages 807,945 685,509 1,493,353 Benefits 129,884 129,343 258,227 Less: Event Labor Allocations (28] OS7) (267,386) (548,473) Net Employee Wages and Benefits 655,642 547,466 1,203,107 Conuactcd Services 164,315 61,814 226,129 General and Administrative 163,491 69,562 233,053 Operations 45,463 24,883 70,346 Repair&Maintenance 31,469 20,249 51,718 Supplies 36,928 24,719 61,647 Insurance 43,513 30,220 73,733 Utilities 225,511 176,964 402,475 Other - SMG Management Fees 142,592 101,831 244,413 Less:Expenses Allocated - 'total Operating Expenses 1,508,914 1,057,708 2,566,622 Net Income(Loss)From Operations (369,256) 370,847 1,591 Other Income(Expenses) - - Net Income After Other Income(Expenses) (369,256) 370,847 1,591 O O O O O O O O O O O O O O O O O O O O O O O O p i js I i Y� 111 w i C ( j „ u j d N1, f n p IA I T Val IVY S Cx1 N 2 AslIT r m ig Ad A lq- r ! l a a A y � K i � Fe 1 t y . ` l Y Seattle Thunderbirds 2009 —2010 Promotions September 18— T-Birds Party on the Plaza P Magnetic Schedule (all tans)Comcast Thunderstix (all fans) 1,19EATTL� September 19— T-Birds Party on the Plaza C . � Kid's Hat Night (first 1,000 kids 14 & under) C1 -6 W'� October 2— Pub Night 1 � t" City of Kent Night October I I- Kent Reporter Family Pack October 13 — 2-for-Tuesdays October 17— Calvin Pickard Jersey (first 1,000 kids 14 & under) October 23 Les Schwab T-Birds License Plate (first 3,000 fans) November 6— Rotary Night Fred Meyer Turkcy Shoot (post game) November 25 — Pub Night 2 November 27— Comcast Cool Bird Bobblehead Night (first 3,000 fans) December 5 — Boy Scout Night 1 Fred Meyer Ham Shoot (post game) December 6— Season'l icket IIolder holiday Skate December 11 — Toys for lots December 15 — 2-for-Tuesdays January 3— Kent Reporter Family Pack ShoWare Center 1-year anniversary January 16— KPS Heath Kid's Hat Night (first 1,000 kids 14 & under) Mascot Game January 23 — University of Phoenix T-Bird Bandana Night(first 5,000 fans) Teddy Bear Toss Kiwanis Night January 31 — BECU Night February 12 BECU Kid's Beanie Night(first 1,000 kids 14 & under) BECU Night February 15 — Youth Group Night February 20 — University of Phoenix T-Bird Tote Bag Night (first 5,000 fans) Breast Cancer Awareness BECU Night February 21 — Girl Scout Night Kent Reporter Family Pack February 27— Hockey Challenge February 28 Boy Scout Night 2 March 6— T-Bird Team Posters (all fans) Pub Night 3 March 7— Kids Appreciation Schneider Homes T-Bird Mini-Sticks (first 1,000 kids 14 & under) Kent Reporter Family Pack March 13 — Comcast Rally Towels March 14— Fan Appreciation i T-Birds Party on the Plaza — Pre-Gamc Party oil the ShoWare Center Plaza. There will be food, music, and a beer garden. Pub Nights— Receive 10 tickets and 10 Beers for $180. Tickets must be purchased prior to game day. Kent Reporter Family Pack 4 Family Zone Tickets, 4 1lot Dogs, and 4 Drinks for$48. Offer only valid at the ShoWare Center Box Office with coupon found in the Kent Reporter or online at seattlethunderbirds.com 2-for-Tuesdays—Buy 2 tickets for the price of one. $2 hot dogs, $2 soft drinks, $2 popcorn, $2 beers Youth Group Night—All youth groups receive 10 tickets for 575. Tickets must be purchased prior to game day. $1 Hog Dogs and $1 Ice Cream at the concession stands for ALL fans Fred Meyer Turkey/Ham Shoot—All women in attendance get a chance to shoot for a free turkey/ham after the game. BECU Nights — Discounts for all BECU members. Tickets must be purchased prior to game day. 09/10 THUNDERBIRDS HOCKEY SCHEDULE Y ST 4TT�E ; y � � All games and times are subject to change. -,> Home games are in bold FRI 18 EVERETT 7:35pm SUN 3 SPOKANE 5:05pm SAT 19 PORTLAND 7:05pm FRI 8 EVERETT 7:35pm SUN 20 at VANCOUVER 5:05pm SAT 9 PRINCE GEORGE 7:05pm FRI 25 CHILLIWACK 7:35pm WED 13 at TRI-CITY 7:05pm SAT 26 at PORTLAND 7:00pm FRI 15 at TRI-CITY 7:05pm • . .- SAT 16 KAMLOOPS 7:05pm FRI 2 TRI-CITY 7:35pm SUN 17 at EVERETT 5:05pm SAT 10 at SPOKANE 7:00pm SAT 23 PORTLAND 7:05pm SUN 11 TRI-CITY 5:05pm WED 27 at KELOWNA 7:00pm TUE 13 PRINCE ALBERT 7:05pm FRI 29 at SPOKANE 7:00pm FRI 16 at EVERETT 7:35pm SAT 30 at PORTLAND 7:05pm SAT 17 PRINCE GEORGE 7:05pm SUN 31 KELOWNA 5:05pm FRI 23 BRANDON 7:35pm -. SUN 25 at CALGARY 1:00pm FRI 5 at PORTLAND 7:30pm TUE 27 at RED DEER 6:00pm SAT 6 PORTLAND 7:05pm WED 28 at EDMONTON 6:00pm TUE 9 at TRI-CITY 7:05pm FRI 30 at LETHBRIDGE 6:00pm FRI 12 MOOSE JAW 7:35pm SAT 31 at MEDICINE HAT 6:30pm MON 15 VANCOUVER 5:05pm TUE 16 at CHILLIWACK 7:00pm SUN 1 at KOOTENAY 6:00pm FRI 19 at KAMLOOPS 7:00pm FRI 6 SPOKANE 7:35pm SAT 20 EVERETT 7:05pm SAT 7 at PORTLAND 7:00pm SUN 21 KELOWNA 5:05pm SUN 8 at CHILLIWACK 5:00pm TUE 23 at PRINCE GEORGE 7:00pm FRI 13 at KAMLOOPS 7:00pm WED 24 at PRINCE GEORGE 7:00pm SAT 14 at EVERETT 7:05pm SAT 27 PORTLAND 6:05pm SUN 15 at VANCOUVER 5:00pm SUN 28 TRI-CITY 5:05pm TUE 17 at TRI-CITY 7:05pm FRI 20 KAMLOOPS 7:35pm FRI 5 at KELOWNA 7:00pm SAT 21 EVERETT 7:05pm SAT 6 SPOKANE 7:05pm WED 25 REGINA 7:05pm SUN 7 TRI-CITY 5:05pm FRI 27 PORTLAND 7:35pm WED 10 at TRI-CITY 7:05pm SAT 28 at PORTLAND 7:00pm FRI 12 at EVERETT 7:35pm - .- SAT 13 PORTLAND 7:05pm FRI 4 at SPOKANE 7:00pm SUN 14 VANCOUVER 5:05pm SAT 5 EVERETT 7:05pm FRI 11 TRI-CITY 7:35pm SAT 12 at EVERETT 7:05pm TUE 15 SPOKANE 7:05pm FRI 18 at SPOKANE 7:00pm FOR TICKETS CALL: SAT 19 SWIFT CURRENT 7:05pm (253) 239 - PUCK SUN 27 CHILLIWACK 5:05pm WED 30 SASKATOON 7:05pm THUR 31 at PORTLAND 8:00prn ro Seattle Thunderbirds 2009—2010 IhMATTLEI TICKET PACKAGES Full Season ( °°k.4 Id Clubs - $1300 � Glass - $738 Premium - $558 Farnily Adult - $414 Family Youth - $306 Season Ticket Benefits -World Class Hockey at a great price -Guaranteed Seat Location -Savings of up to 30% off of single game prices -Playoff priority and savings on tickets -Unused season ticket exchange opportunities Additional Club Benefits -Seats located at Center ice -Complimentary buffer prior to all Monday-Friday games -Larger, more comfortable seats -Access to private club and suite lounge -Two (2)preferred parking stalls per four (4) seats -First option to buy seats for all non-hockey events -Private Entrance Flex-24 - $468 You receive 24 vouchers that can be redeemed at any game (based on availability). Piel<-18 Premium - $333 ($18.50 per gamc) Family Adult - $225 ($12.50 per game) Family Youth - $189 ($10.50 per game) Pick any 18 games that work best for you. (Pick 18 searing includes sections all of sections 107-113 as well as 102 & 118 rows 13 and higher) Pick-10 - $175 Pick any 10 games that work best for you. (Picts 10 seating is in section 107) Seattle Thunderbirds 2009 —2010 TICKET PACKAGES GROUPS � Birthday Packages ®� $96 Family Zone Package ($220 value) 6 too .Y $136 Premium Seat Package ($300 value) Each Package includes: -2 Adults and 6 kid's tickets (12 &under) -6 T-Birds hats -Happy Birthday greeting on the Video Board -Birthday child receives a team autographed birthday card -A visit from Cool Bird at your seats PLEAST NOTE: Request must he submitted 24 hours before the game for scoreboard greeting. Regular Groups -Groups of 20 or more receive $4 off each ticket -Block Seating -Group Welcome on the Video Board -Group Leader receives $10 worth of Chuck-a-Pucks -Group Leader receives 2 FREE tickets to a future game -If group purchases 50 or more premium seats up front, group leader will receive a FREE T-Birds Replica jersey Calvin's Corner- $1500 (New this Season) -50 tickets to the game -Seats located in the first 3 rows of Section 113 -Each guest will get a Calvin's Corner T-Birds hat -Each guest will have access to the private club lounge located on the 2"6 level of ShoWare Center -Group Welcome on the Video Board -Group Leaders receives $10 worth of free Chuck-a-Pucks -Group Leaders receives 2 FREE tickets to another game Single Game Suites 12 person - $900 15 person - $1 100 18 person - $1300 -Preferred Parking Passes -VIP Entrance -Luxury Seating -Wheel Chair Accessibility -Restaurant-style food with hostess service -tip scale catering menu -Wet bar with fridge -Private washrooms located at end of suit hallway -42" HD Flat Screen Television it here your re part of the experience. UPCOMING EVENTS SEPTEMBER 2009 M Al Sept 3-7 Rin lin Bros. and Barnum & Bailey Circus,P 9 � 9 r Y i 8 Shows, Thursday-Monday, $15, $20, $30, tyr s, $45, $75 Sept it Seattle Mist vs. San Diego Seduction Tailgate on the Plaza, 3pm, Kickoff 9pm, $14, $18, $24, pteirtt 3' 7 $37, $67, $107� Sept 12 Thunderbirds vs. Everett , 7:05pm, $14, $17, $20ro 4 tf � ` ns Sept 18 Thunderbirds vs. Everett HOME OPENER, 7:35pm, $16, $22, $30, $40 ShoWare Sept 19 Thunderbirds vs. Portland, 7:05pm, $16, $22, $30, $40 Sept 25 Thunderbirds vs. Chilliwackr 7:35pm, $16, $22, OC'TOBER 2009 Oct 2 Thunderbirds vs. Tri-City, 7: 35pm, $16, $22, $30, $40 nV Oct 7 Kent Chamber Business EXPO, loam- 7pm a Oct 11 Thunderbirds vs. Tri-City, 5:05pm, $16, $22, $30, $40 ? Oct 13 Thunderbirds vs. Prince Albert 7:05 V Pm $ 16 y" VP- Of 114"1" $22 $30 $40 Oct 17 Thunderbirds vs. Prince George, 7:05pm, $16, $22, $30, $40 Oct 23 Thunderbirds vs. Brandon, 7:35pm, $16, $22, 5 $30, $40 s ' rf Oct 31 Skillet in Concert, 7:Opm, $22, $42 ' Tickets are available at ShoWare Center Box Office (10a-5p, M-F, 10a-2p, Sat.; two hours before events) or www.ShoWareCenter.com or charge-by-phone, 253.856.6999. Ticket prices subject to convenience fees. For suites or groups call 253-856-6705. rot}1 =Group q =Suites Dlstoun[ Available n.�e,. i .