HomeMy WebLinkAboutCity Council Committees - Fireman's Relief and Pension Board - 02/01/1995 (3) Firemens Relief & Pension Board
February 1, 1995
9 : 00 a.m.
Present: Boardmembers White, Berg, Tilley and Jacober, Finance
Director Miller, Laurie Murray, Don Fronsdahl , Steve Barber,
Charles Turner, Brigitte Hoopes, Gene Grenstad.
Approval of Minutes. TILLEY MOVED, Berg seconded, to approve the
minutes of January 5, 1995, as written. The motion carried.
Approval of Financial Transactions. Murray distributed copies of
investments, assets and liabilities, and operating revenues and
expenses, as of December 31, 1994. BERG MOVED to approve the
financial transactions. Tilley seconded and the motion carried.
Report on Retroactive Pay. Murray introduced Charles Turner who
conducted the audit on retroactive pay. Tilley commended Turner
for his work on this project. He pointed out that there was a
mistake regarding Mrs. Bridge and noted that it has been corrected.
Upon a question from Hoopes, it was clarified that the figures for
Mickelson changed due to the status of his children. Berg noted
that Webster was a City employee long before the Fire Department
was formed, and would have had the time in to get the $15. 00
longevity. Murray agreed. Fronsdahl said that he had recently
spoken to Arnie Byrant who confirmed that his figures are correct.
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Murray noted that the 1994 �6alculations are now invalid since the
Firefighters Union settled',, and that they will be redone. She
added that the retro payments as far as Mr. Turner's work is
concerned will be paid through 1993 and the redo of 1994 and the
current wages will be reflected and changed on the next payroll .
She asked that a special meeting be held within the next ten days
to approve the retro payments due for 1994 and the current payments
for 1995. Tilley suggested that Turner calculate the retro
payments due for 1994 and for 1995, so that everything is current.
It was agreed by all that Turner would do so. Murray pointed out
that there will be an additional cost to the Board for this
service. BERG MOVED that Turner & Associates be retained to
refigure the schedule for 1994 and 1995 based on the current union
contract. Tilley seconded and the motion carried. BERG THEN MOVED
to pay the amounts due to each of the retirees through December of
1993 based on the report from Turner & Associates. Tilley
seconded. The motion carried.
Murray noted that some retirees have been overpaid and Tilley
pointed out that prior overpayments to Bob See and Celestine Bridge
were forgiven. He noted that at some point a decision must be made
as to where to draw the line, or overpayments will continue to be
made. Murray clarified that overpayments are still being made
because in the past the Board decided to wait, and that she is not
ready at this time to stop overpayments. Miller noted that action
could be taken in March to do so. In regard to Mrs. Bridge, Tilley
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noted that she could be asked to return the overpayment, that she
could be paid only half the amount she has been receiving, or that
she could not be paid at all. Murray suggested choosing a date
such as 1-1-94 to say the difference is zero and go from there.
Berg agreed. Murray stated that if the balance at the end of 1993
was zero, the City would owe Mrs. Bridge $209 . 73 a month. BERG
MOVED to draw the line on overpayments for Bob See and Celestine
Bridge at 1-1-94 . Tilley seconded. Miller clarified that the
people who were owed would be paid and overpayments to others would
be taken out of the retroactive checks. Tilley explained for
Murray that if there is not enough in the retroactive check, the
law states that she should take out what she can and then 50% after
that. The motion then carried.
Tilley noted that the increase in the union contract is 3 . 5% from
January 1 through June 30, with a 1% increase on July 1. He asked
how the 1% would be applied, and Murray said it will be based on
the salary as of June 30.
Tilley pointed out that the Board needs the information and figures
relating to changes as of January, April, and July promptly so that
approval can be given and members can be paid on a timely basis.
He noted that there have been many problems in the past because
timeliness was not applied. Miller pointed out that if the
contract is not signed by December, they do not know what the
figures will be. It was noted that the Fund does not reimburse
staff for their time and that January is a very busy time for the
Finance Department with Citywide W21s going out. Tilley stated
that if the Finance Department does not have time, he is agreeable
to hiring an outside firm to handle this Board's business and
paying for it out of the System's funds. Miller and Tilley agreed
that once the system is in place, the new rates will simply have to
be input. Tilley noted that the Board must notify Finance when
changes occur, such as a death, and that everything that is changed
by Finance must be approved by the Board. Murray agreed to
schedule the increases for January 1, April 1 and July 1. Tilley
introduced Steve Barber and explained that because the City had
reported a 1099 showing income, Mr. Barber must now deal with the
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Report on Board Elections. It was noted that Mary Berg's position
on the Board is about to expire and that an election should be held
to fill it. Berg explained that nomination forms will be mailed to
the membership to obtain candidates, and then candidates will be
voted on.
1995 Meeting Times. Tilley explained that he may not be able to
attend morning meetings in the future. All agreed to continue
meeting in the morning for now, with the next meeting being held at
9 : 00 a.m. on March 1st.
Adiournment. The meeting adjourned at 9 : 45 a.m.
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Brenda Jacbber,f CMC
City Clerk =-