HomeMy WebLinkAboutCity Council Committees - Fireman's Relief and Pension Board - 07/21/2015 id
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Firemen's Relief & Pension Board Minutes
July 21, 2015
Board Members present: Mayor Suzette Cooke, City Clerk Ronald Moore, Al Bond,
Gene Grenstad, and Sam Grubbs
Others present: Finance Director Aaron BeMiller, Accounting and Reporting Manager
Lavina Brennecke, and Senior Financial Analyst Susanne Shaw
Mayor Cooke called the meeting to order at 3:30 p.m.
Minutes of April 21, 2015. Al Bond moved to approve the minutes of April
21, 2015, as written, seconded by Sam Grubbs. Motion carried 5-0.
2"d Quarter 2015 Financial Transactions. Brennecke communicated the 2 n d
Quarter 2015 financial transactions and reviewed the balance sheet and an
executive summary which notes that the cash and investments were slightly higher.
She reviewed the statement of revenues and,expenses which included the state
payment of the fire Insurance premium tax in May. She highlighted a report which
shows changes in the State Investment Pool investments, She pointed out a long
term bond purchase of $1 million in long term investment bonds. Mayor Cooke also
noted that the explanation of what has occurred is noted in the April 21, 2015
minutes,
BeMiller highlighted,that the new management reports are included in this packet
for the board to compare. Brennecke highlighted the differences in the reports and
that the new ones are based on Generally Accepted Accounting Principles (GAAP).
Grubbs noted that the amount in the fund goes down by about $100,000 each year
and Mayor Cooke noted that the goal is to have enough money in the fund to take
care of the final pension member.
Brennecke communicated the revisions that were done to the new reports to
include renaming the items on the statement to be the Fire Insurance Premium
Tax, Health Insurance, Actuarial Study, and Pension Payments to Retirees.
Sam Grubbs moved to approve the financial transactions for the months of
January — June 2015, seconded by Al Bond. Motion carried 5-0.
BeMiller confirmed that the management reports are acceptable to the board and
much easier to read and understand.
Cost of Living Allowance - Information. Shaw communicated how the cost of
living allowance (COLA) is calculated and that the resulting amount was 1.87
percent. Therefore, the COLA is 2 percent.
Other Business. BeMiller discussed the dates the meetings were being held and
said that based on the City's closing processes he would like to hold this meeting
one month later. He explained the process of preparing the reports for the board
and recommended having them two weeks after the regular meeting date. Mayor
Cooke also noted the extra time would make getting the packets to the board
happen one week prior to the meeting.
Bond confirmed that revising the date doesn't affect the actuarial study.
Sam Grubbs moved to have the pension board meeting on the first Tuesday
on the second month at the end of the quarter, seconded by All Bond.
Motion carried 5-0.
The board confirmed the next meeting would. be November 3, 2015.
Adiournment. The meeting adjourned at 3:58 p.m.
Ronald F. .Moore, MMC
Board Secretary/City Clerk
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