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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 06/03/2014 CITY OF KENT City Council Meeting Agenda I�� mt U r rt j � r m June 3, 2014 Mayor Suzette Cooke Darla Ralph, Council President Couneilr embers Jim Berrios Bill Boyce Brenda Fir7cher Dennis Higgins Deborah Ranniger w, Les Thomas homas C,-ry CLERK y � / 'r This page intentionally left blank. KENT CITY COUNCIL AGENDAS KENT June 3, 2014 w s v ro Council Chambers Mayor Suzette Cooke Council President Dana Ralph Councilmember Jim Berrios Councilmember Bill Boyce Councilmember Brenda Fincher Councilmember Dennis Higgins Councilmember Deborah Ranniger Councilmember Les Thomas ********************************************************************* COUNCIL WORKSHOP AGENDA 5 P.M. Subject Speaker Time Sound Transit Link Rail Environmental Impact Statement Options Charlene Anderson 45 min Parks and Police Department Youth and Crime Prevention Programs Jeff Watling/Ken Thomas 45 min COUNCIL MEETING AGENDA 7 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF 4. PUBLIC COMMUNICATIONS A. Public Recognition B. Community Events C. Proclamation of Juneteenth D. Proclamation of National Trails Day E. Intergovernmental Reports 5. PUBLIC HEARING 6. PUBLIC COMMENT - Please state your name and address for the record. You will have up to three (3) minutes to provide comment. Please address all comments to the Mayor or the Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. For more details regarding the public comment process, please refer to the section titled, "Public Comments," on the reverse side. 7. CONSENT CALENDAR A. Minutes of Previous Meetings and Workshop — Approve B. Payment of Bills — Approve C. Excused Absence for Councilmember Berrios - Approve (Continued) COUNCIL MEETING AGENDA CONTINUED D. Parking Zone Ordinance Amendment — Approve E. SE 256th Street Sanitary Sewer Connection Charge — Approve F. Professional Services Agreement/Tierra Right of Way Consultants for Property Relocation Services — Approve G. Budget Request for B&O Tax System Analysis — Approve H. Unpaid Holiday Resolution — Adopt 8. OTHER BUSINESS 9. BIDS A. 2014 Asphalt Overlays - Approve 10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION A. Property Acquisition, as per RCW 42.30.110 (1)(b) 12. ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office. The Agenda Summary page and complete packet are on the website at KentWA.gov An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253.856.5725. For TDD relay service, call the Washington Telecommunications Relay Service at 1.800.833.6388. COUNCIL WORKSHOP 1) Sound Transit Link Rail Environmental Impact Statement Options, Charlene Anderson 2) Parks and Police Department Youth and Crime Prevention Programs, Jeff Watling/Ken Thomas This page intentionally left blank. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF This page intentionally left blank. PUBLIC COMMUNICATIONS A) Public Recognition B) Community Events C) Proclamation of Juneteenth D) Proclamation of National Trails Day E) Intergovernmental Reports This page intentionally left blank. PROCLAMATION Whereas, President Abraham Lincoln signed the Emancipation Proclamation on January 1, 1863, formally abolishing slavery in the United States of America; and Whereas, word about the signing of the Emancipation Proclamation was delayed some two-and-one-half years, to June 19, 1865, in reaching authorities and African-Americans in the South and Southwestern United States; and Whereas, Emancipation Day observations are held on different days but are celebrated in 41 different states, including Washington; and Whereas, June 19th has a special meaning to African-Americans, and is called "JUNETEENTH" combining the words June and Nineteenth, and has been celebrated by the African-American community for 148 years; and NOW, THEREFORE, I, Suzette Cooke, Mayor of the City of Kent, Washington, do hereby declare June 21, 2014, as In the City of Kent, Washington, and urge all residents to become more aware of the significance of this celebration in African-American history and in the heritage of our nation and city. In witness whereof, I have hereunto set my hand and caused the seal of Kent to be affixed this 3rd day of June, 2014. `-"-S zet Cooke, Mayor Z 4400^ 4 / • KENT WAS H I NOTON PUBLIC HEARING This page intentionally left blank. PUBLIC COMMENT This page intentionally left blank. Agenda Item: Consent Calendar 7A — 7B CONSENT CALENDAR 7. City Council Action: Councilmember moves, Councilmember seconds to approve Consent Calendar Items A through H. Discussion Action 7A. Approval of Minutes. Approval of the minutes of the workshop and regular Council meeting of May 20, 2014. 7B. Approval of Bills. Approval of payment of the bills received through April 30 and paid on April 30 after auditing by the Operations Committee on May 20, 2014. Approval of checks issued for vouchers: Date Check Numbers Amount 4/30/14 Wire Transfers 5847 - 5859 $1,392,055.88 4/30/14 Regular Checks 682166 - 682564 $5,421,722.52 Void Checks ($48,934.21) 4/30/14 Use Tax Payable $3,111.81 $6,767,956.00 Approval of checks issued for payroll for April 16 through April 30 and paid on May 5, 2014: Date Check Numbers Amount 5/5/2014 Checks 335111 — 334298 $91,131.88 Voids and Reissues 5/5/2014 Advices 328446 - 329081 $1,220,178.77 $1,311,310.65 This page intentionally left blank. 11 � KENT WASH IMJ T0N Kent City Council Workshop Minutes May 20, 2014 The workshop meeting was called to order at 5:04 p.m. by Council President Ralph. Councilmembers present: Ralph, Boyce, Berrios, Fincher, Higgins, and Thomas. Councilmember Higgins announced he would be leaving after the workshop to attend a rotary function. 2015 — 2016 Budget Calendar and Revenue Forecasts - Paula Barry, Interim Finance Director discussed the 2015-2016 Budget Calendar and Revenue Forecasts. She handed out the budget calendar and announced that the budget kick-off meeting is May 29. She noted that the Mayor would provide budget instructions to departments and there would be training occurring the week of June 2. Department presentations to Administration will occur July 14 - 31 and August will consist of budget and capital improvement program balancing. The Finance Department prepares the preliminary budget from September 2 through September 26 and the Council holds their first public hearing on the budget and capital improvement plan on September 16. The budget will be presented to the Council for final approval on December 9 Councilmember Higgins and Councilmember Berrios inquired why the entire budget process wasn't completed by November. Barry stated that the calendar may be changed as the year continues and explained the main reason why the budget is not prepared sooner is because of holidays and getting all departments included in the entire process. CM Thomas noted that there were holidays and other meetings that occur in October and November, so he felt December was reasonable. Barbara Lopez communicated that the City, by RCW, has to have the preliminary budget prepared by October1. Tom Brubaker, Interim Chief Administrative Officer communicated that the timeline for the budget could change if complications arise. Council President Ralph added that she understands that the budget will take time and in the past the council has come in on a Saturday to finish it on time, but having more time to ask questions would be ideal. Brubaker reminded everyone that this is the second year of doing a biennial budget so getting it done sooner may not be possible. Councilmember Berrios noted that the Council has learned from last year and the process should be easier this year. Brubaker communicated that it's unlikely to be done before December because the policy questions and discussions. Kent City Council Workshop Minutes May 20, 2014 Barry distributed the 2015 - 2016 Governmental Funds Revenue Projections. She noted that these consist of the General Fund, Street Fund, Lodging Tax Fund, Youth/Teen Fund, Capital Improvement Fund, and Criminal Justice Fund. She communicated that these estimated actuals are as of the end of March 2014. Council President Ralph noted that there is a 3.4% increase in sales tax in 2015 and only 0.7% in 2016. Councilmember Boyce discussed the 2012 and 2013 actuals and inquired if the budgeted amount in 2012 and 2013 was close to the actual amounts shown. Barry communicated that the actuals for 2013 came in overbudget and 2012 came in about underbudget. Lopez communicated that the Council in 2012 requested that the staff be very conservative. Brubaker communicated that this is an effort to show a budget closer to actuals going forward. Councilmember Thomas inquired about Real Estate Excise Tax and Barry communicated that it is very volatile. She added that it is hard to count the one time big sales in the budget. However, they will be reflected at the end of the year. Councilmember Fincher inquired about the 1.5 percent debt increase in fines and forfeitures and Lopez communicated that the school zone cameras is skewing the numbers. Councilmember Higgins verified that the 2015 projection is very similar to the 2014 budget, even with a decrease of 1 percent on utility taxes. Lopez responded that the Council has approved a 4 percent sewer increase and a 5.4 percent increase on the cable utility tax which will offset the loss. Barry continued and stated that overall the City will be increasing the overall overcast by 1.5% in 2015 and less than one percent in 2016. Lopez communicated that the norm is 1-2% overbudget and this conservative budgeting will get the City to this. Council President Ralph communicated that the City is waiting to see what happens with $8 million. Councilmember Higgins communicated that he wants to see the debt payoff numbers and see what the 2% utility tax is doing to the debt. Council President Ralph communicated that that would inform the Council the full debt total. Brubaker communicated that it could be brought to a workshop in the future and Council President Ralph agreed. Barry concluded and stated that the staff will move forward and work with the Mayor. WSDOT SR 167 Hot Lanes Continuous Access Demonstration Project - Craig Stone, Assistant Secretary, WSDOT Toll Division presentaed a summary of the HOT lanes. He communicated that the lanes opened May 2, 2008 and the tolls adjust 2 Kent City Council Workshop Minutes May 20, 2014 automatically to keep HOT lane traffic flowing at 45 mph or faster. He discussed what the current features are. He noted that the usage of the HOT lanes has tripled since 2008 and the gross toll revenue for 2013 was $1.1 million and $4.7 million since opening. He stated that the average savings of time is 8 minutes for a $2.00 toll. He stated that the HOT lanes have accomplished all of its goals. He noted that people are violating the double white lane to get into the HOT lane and that is where most of the fines have come from. He noted that the funding for improving access will include restriping and signage changes, public information and outreach, and evaluating new access. This will improve access for HOT lanes drivers. The lanes will be changed to a single white line and drivers can access wherever they want. Councilmember Ranniger arrived at 5:38 p.m. Brubaker inquired about vehicles that move in and out of the HOT lanes and Stone replied that WSDOT will be investigating that aspect in the future. Council President Ralph communicated that she is pleased with these revisions and it will allow drivers to access all of Kent. Councilmember Higgins communicated that Sound Transit is happy about this. Councilmember Berrios inquired if the State Patrol has tracked the number of accidents from vehicles going in and out of the HOT lanes. Stone replied that the HOT lanes have actually reduced accidents because there are less vehicles in traffic. He also added that there have been positive input about the double striping from some drivers that say they feel safe from vehicles moving faster in the HOT lane. Stone also noted that the average collission rates have gone down and the incident response times have also gone down. Councilmember Boyce inquired about the possibility of raising rates and Stone replied that the rate is measured by the number of vehicles in the lane. Thus, if the rate is higher, there are less vehicles in the HOT lane. He also stated that the Good-to-Go is a method of paying for your toll. There will be HOT lanes from Renton to Bellevue and to Lynnwood on 405 next year, Stone said. He discussed options for more HOT lanes and where they will be going in. Stone discussed a new sign that will communicate that there would be a lane that says "Passes Only". He noted that on 405 in the north end the signage will inform drivers that you can only be in the HOT lane with two people or with a Good-to-Go pass. He noted that there will be a Good-to-Go pass that if drivers are carpooling they can activate a switch which allows their pass not to be charged. He noted that the goal is to have all of the highways be express toll lanes. He stated that the new Interstate 405 HOT lanes are scheduled to open in the fall of 2015. The meeting adjourned at 5:56 p.m. 3 Kent City Council Workshop Minutes May 20, 2014 Ronald F. Moore, MMC City Clerk 4 KENT Kent City Council Meeting Minutes May 20, 2014 The regular meeting of the Kent City Council was called to order at 7:02 p.m. by Mayor Cooke. Councilmembers present: Ralph, Berrios, Boyce, Fincher, Ranniger, and Thomas. CHANGES TO THE AGENDA A. From Council, Administration, Staff. B. From the Public. PUBLIC COMMUNICATIONS A. Public Recognition 1. Recognition of Merrill Vesper - Mayor Cooke read the proclamation to Merrill Vesper. She noted that Merrill has been with the City for 41 years. She noted that Merrill was hired in 1972 when the population was 16,500. She communicated that he was the 2008 Employee of the Month and 2009 Employee of the Year. She proclaimed May 31, 2014 as "Merrill Vesper Day" in the City of Kent. Tim LaPorte communicated that Merrill is a great engineer and his work has touched almost every neighborhood in Kent. B. Community Events. Council President Ralph communicated that the Kent International Festival is on May 31. Councilmember Fincher stated that there will be nine different restaurants there are several booths. C. Introduction of Human Services Commission Appointee Andy Rosas. Mayor Cooke communicated that Andy Rosas was unable to attend the meeting. D. Public Safety Report. Acting Police Chief Jon Strauss gave the Public Safety Report. He communicated that vehicle prowls have increased significantly and there have been eight arrests last month. He noted that there has been a decline based on the arrests. He noted that two of the arrests were tied to the increase. He noted that there were 13 arrests in vehicle thefts. Residential burglaries continue to decline and commercial burglaries have increased and there were a series of burglaries along 256th and had patrols which resulted in the number returning to zero. There were six commerical burglary arrests and the detectives have solved five bank robberies. He noted that the new computer tracking software led to these arrests. Strauss introduced new Police Officer Anthony Gambino. He communicated that he is from the New York Police Department and is here with his wife and three children. Mayor Cooke swore in Officer Anthony Gambino. Officer Gambino introduced his wife, Jessica from Tacoma and their three children. Kent City Council Meeting Minutes May 20, 2014 Strauss communicated that the Police Department sent seven officers to Gang, Resistance Education and Training. He highlighted the Prescription Drug Take-Back Day results and it was the most rebust day they have ever had with 300 pounds of drugs being taken back. He noted that the bike officers are out and they are enforcing the laws when it comes to the homeless in a fair and decent manner. He noted that the Police have worked directly with other facilities to get people taken care of and read a letter from the Human Services department concerning their assistance to a homeless couple. Strauss announced that the Drugs &Alcohol 101 class is on May 22 from 6-8pm at Faith Baptist Church. He also noted that the next Kent Police Department Community meeting is on June 5 at 7pm at Totem Junior High School. Strauss introduced Kathy Berrens as the new Administrative Services Supervisor in the Police Department. Council President Ralph communicated that the Kent Youth Board filmed a public service announcement concerning texting and driving and it is targeted to elementary school children. She noted that they will bring a contract home to their parents to sign, promising not to text and drive. E. Intergovernmental Reports. Council President Ralph communicated that the WRIA-9 Watershed Ecosystem Forum met last week and discussed grant monies for projects. She noted that Kent has done well and will be receiving grant funds for restoration projects along the Green River. Continuing, she noted that they discussed their flood plain habitat goals and they will be passed King County Flood Control District as a part of the System Wide Improvement Framework (SWIF) goals. She stated that the South County Area Transportation Board (SCATBD) met today and the hiring of 5,000 employees and building of 500 more locomotives this year by Burlington Northern was discussed. SCATBD, she said expressed concerns about oil cars and other potential issues. She communicated that the timeline for the oil trains couldn't be discussed as it is a matter of national security. However, the railroad informed people to call the number on the crossings when there are delays with the crossing arms. Councilmember Boyce communicated that the Sound City Association (SCA) met and discussed oil trains and will be discussing greenhouse gas emissions at the next meeting. He noted that the Kent City Council supported the Puget Sound Council Air Agency membership increase, but SCA voted it down. He noted that Councilmember Debbie Ranniger was unanimously approved to be on the Committee for Domestic Violence. Governor Jay Insleee will be at the SCA Network Dinner on May 28. PUBLIC HEARINGS None. PUBLIC COMMENT 1. Juanita Hines-McLeod, Kent - Hines-McLeod stated that she has a neighbor who runs a business out of their house and she is afraid of them. She said that her neighbor has many visitors and when she calls non-emergency 911 they all leave 2 Kent City Council Meeting Minutes May 20, 2014 when the police show up. She expressed concerns with the business, which is a food bank, and wants to be listened to. She said she has been threatened and harassed. Mayor Cooke referred her to Ben Wolters, Economic and Community Development about her issue. CONSENT CALENDAR Council President Ralph moved to approve Consent Calendar Items A through P, seconded by Councilmember Thomas. Motion carried 6-0. A. Approval of the Minutes — Approve. Approval of the minutes of the workshop and regular Council meeting of May 6, 2014. B. Payment of Bills — Approve. Approval of payment of the bills received through March 31 and paid on March 31 after auditing by the Operations Committee on April 15, 2014. C. Excused Absence — Councilmember Dennis Higgins - Approve. The Mayor was authorized to approve an excused absence for Councilmember Higgins as he was unable to attend the City Council meeting of May 20, 2014. D. Appointment to Human Services Commission — Confirm. The Mayor was authorized to confirm appointment of Andy Rosas to the Kent Human Services Commission to fill a vacant position expiring January 1, 2015 (7 months) and for an additional three-year term expiring January 1, 2018. E. Telecommunications Franchise Ordinance with tw telecom of Washington LLC - Adopt. The Mayor was authorized to Adopt Ordinance No.4112, granting tw telecom of Washington LLC a franchise to install and maintain facilities for a telecommunications network within the public rights-of-way of the City. F. Washington State Department of Natural Resources Aquatic Lands Easements for Existing Sanitary Sewer & Pedestrian Bridge Crossing - Authorize. The Mayor was authorized to sign Aquatic Lands Easements from the Washington Department of Natural Resources for the exiting sanitary sewer and pedestrian bridge crossing over the Green River, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. G. Consultant Services Agreement with GeoEngineers, Inc. for Low Impact Development - Authorize. The Mayor was authorized sign a Consultant Services Agreement with GeoEngineers in an amount not to exceed $52,186.00 to provide geotechnical engineering services for the Mill Creek Neighborhood Low Impact Development Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Fiscal Year 2014 JAG Grant - Accept. The Mayor was authorized to accept the Justice Assistance Grant to fund the Valley Narcotics Enforcement Team office manager, in an amount of at least $91,842.00, authorize the Mayor to sign all 3 Kent City Council Meeting Minutes May 20, 2014 documents, amend the budget, and authorize expenditure of the funds in accordance with the grant terms and conditions acceptable to the Police Chief and City Attorney. I. Washington Traffic Safety Commission Amendment #1 to MOU — Authorize. The Mayor was authorized to sign all documents amending the Memorandum of Understanding between the Washington Traffic Safety Commission and the Kent Police Department to increase funds for police overtime for the purpose of conducting distracted driving, high visibility enforcement in support of Target Zero priorities, with agreement terms and conditions acceptable to the Police Chief and City Attorney, and recommend Council ratify all acts consistent with the Memorandum of Understanding and this motion. J. Washington Traffic Safety Commission Amendment #1 to Interagency Agreement for Target Zero Manager — Authorize. The Mayor was authorized to sign all documents amending the Interagency Agreement between the Washington Traffic Safety Commission and the Kent Police Department to extend the dates of the South King County Target Zero Traffic Safety Task Force Project from July 1, 2014 to June 30, 2015, and to increase funds to $122,000, with final agreement terms and conditions acceptable to the Police Chief and City Attorney. K. Blumenthal Uniform Co., Inc., Contract — Authorize. The Mayor was authorized to sign a Goods and Services Agreement with Blumenthal Uniform Co., Inc., for the purchase of police uniforms in an annual amount not to exceed $100,000, subject to final terms and conditions acceptable to the Police Chief and City Attorney. L. Valley Special Weapons and Tactics (SWAT) Team Interlocal Agreement and Resolution — Adopt. The Mayor was authorized to Adopt Resolution No. 1885, authorizing the Mayor to sign the Valley Special Weapons and Tactics Team Interlocal Agreement that establishes and maintains a multi-jurisdictional SWAT team to effectively respond to high risk criminal occurrences to ratify all prior acts of SWAT consistent with the Resolution, with final agreement terms and conditions acceptable to the Police Chief and City Attorney. M. Recreation and Conservation Office Grant Application Resolutions — Adopt. The Mayor was authorized to Adopt Resolution Nos. 1886. 1887, 1888, and 1889 authorizing the submittal of grant applications to the Recreation and Conservation Office to assist in funding three top-priority projects. N. Fee-in-lieu Funds — Accept. The Mayor was to accept $16,875.95 for first quarter 2014 fee-in-lieu funds and authorize the amendment to the community parks reinvestment budget for future expenditures of funds in project budgets. 0. Consolidating Budget Adiustment Ordinance for Adiustments between January 1, 2014 and March 31, 2014 — Adopt. The Mayor was authorized to adopt Ordinance No. 4113, approving the consolidating budget adjustments made between January 1, 2014 and March 31, 2014, reflecting an overall budget increase of $7,286,726. 4 Kent City Council Meeting Minutes May 20, 2014 P. Countywide Planning Policies, Resolution — Adopt. The Mayor was authorized to Adopt Resolution No. 1890 ratifying an amendment to the Urban Growth Area map in the 2012 King County Countywide Planning Policies (CPPs) to add the Central Issaquah Urban Core as an Urban Center as approved under Growth Management Planning Council (GMPC) Motion No. 13-1. OTHER BUSINESS None. BIDS 1. 641-h Avenue South Channel Improvements - Award - Tim LaPorte, Public Works Director discussed the project and what it entails. He noted that there were eight bids and recommended awarding the bid to R.L. Alia Company. Council President Ralph moved to award the 64th Avenue South Channel Improvements Union Pacific Railroad Spur Culvert Replacement project to R.L. Alia Company in the amount of $1,176,550.13 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Councilmember Boyce. Motion carried 6-0. 2. 2014 Thermoplastic Markings - Award - Tim LaPorte, Public Works Director noted that this is an annual project and recommended awarding the bid to Apply-A- Line Incorporated. Councilmember Fincher moved to award the2014 Thermoplastic Markings project to Apply-A-Line, Inc. in the amount of $277,695.00 and authorize the Mayor to sign all necessary documents, subject to the final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Council President Ralph. Motion carried 6-0. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. Council Presidnet Ralph communicated that there were two items on the workshop agenda. The first was the 2015-2016 Budget Calendar and Revenue Forecast. The calendar for the budget process was presented and it leads to the adoption of the 2015-2016 Biennial Budget. She noted that the City is proceeding on a conservative revenue forecast track which the Council and the Mayor's Office deem to be the most prudent thing for us to do to keep us moving towards our goals of debt repayment and keep the fund balances where they need to be. There was also a HOT lane presentation by Washington State Department of Transportation. She noted that there will be some restriping of the HOT lanes on Highway 167 which will lead to more access for drivers into Kent. B. Mayor. Mayor Cooke announced that the Khalsa Day event is taking place this weekend and it is being done by the Sikh community. She noted that the event is 5 Kent City Council Meeting Minutes May 20, 2014 taking place at the ShoWare Center on Saturday. There will be a sampling of food from India and a parade which proceeds through downtown Kent. Mayor Cooke communicated that the Public Works Week event today was very well done. She thanked the Public Works employees for the event and all their work. Mayor Cooke stated that she met with the Department of Ecology along with Tom Brubaker and Kelly Peterson on the Landsburg mine and is more optimistic in the City's ability to protect Clark Springs. She also stated that she met the new Executive Director of the Flood Control District and will not be able to make the next meeting due to Pete Curran's memorial service. She verified that Council President Ralph would be the alternate to the King County Flood Control District. Mayor Cooke spoke highly of the leadership, support and dedication Pete and Pat Curran gave the city of Kent over the years. Mayor Cooke also wished her mother a Happy 87th Birthday. C. Administration. Interim Chief Administrative Officer Tom Brubaker stated he had no report, but there will be an executive session. D. Economic & Community Development Committee. In the mintues. E. Operations Committee. In the minutes. F. Parks and Human Services Committee. Councilmember Ranniger echoed Mayor Cooke's sentiments concerning the Curran Family and the memorial service is 10:30 am on Thursday at Holy Spirit Church. G. Public Safety Committee. In the minutes. H. Public Works Committee. Council President Ralph noted said the Public Works Committee met yesterday and the 2015-2016 Transportation Improvement Plan was on the agenda. She noted that the list of projects was discussed and that the plan is in place to be able to apply for grant funding. There was a presentation from Gina Hungerford on the TeamUp2CleanUp event, she noted, and there were 150 people who cleaned up Kent. She added that this is Public Works Week and the Public Works Department had their equipment on display at City Hall today. Councilmember Fincher discussed the Public Works Week event and it was a wonderful opportunity to see and learn about what they do. Councilmember Berrios communicated that it was a great event and appreciated the opportunity to meet the team that takes care of the City's infrastructure. Mayor Cooke stated that this was the first time this type of show-n-tell has been done and the employees have ideas to make this more available to the youth. She noted that these types of jobs have become more attractive through advancements in equipment. This, she said, would be an opportunity for the youth to learn about careers in this field. 6 Kent City Council Meeting Minutes May 20, 2014 I. Regional Fire Authority. Councilmember Thomas communicated that they will be meeting tomorrow night at 5:30 p.m at Station 78. Mayor Cooke asked for a briefing on the Regional Fire Authority (RFA) budget process either at a workshop or a regular Council meeting. EXECUTIVE SESSION At 7:56 p.m., Mayor Cooke announced that the Council would recess into an Executive Session for 20 minutes to discuss the sale of property as per RCW 42.30.110(1)(b). At 8:16 p.m., Mayor Cooke extended the Executive Session for a period of 10 minutes. At 8:26 p.m., Mayor Cooke extended the Executive Session for a period of 25 minutes. At 8:50 p.m., the Executive Session concluded and Mayor Cooke reconvened the regular meeting. ACTION AFTER EXECUTIVE SESSION Jeff Watling, Parks and Cultural Services Director stated that for years the City has had in its strategic acquisition goals a desire to combine Morrill Meadows Park and East Hill Park. He explained that this purchase is for the last two properties in order to combine both parks and the funds for this acquisition are from acquisition funds and the King County Levy funds. Councilmember Ranniger moved to authorize the Mayor to sign all necessary documents to finalize the purchase of the property located at 18020 South 248th St, Kent in the amount not to exceed $310,000.00 including earnest money but excluding closing costs subject to the approval of final terms and conditions acceptable to the City Attorney and Parks and Cultural Services Director, seconded by Councilmember Berrios. Council President Ralph verified with Watling that the funds to purchase this property are through the King County Parks Levy and can only be used for acquisition not enhancement. Motion carried 6-0. ADJOURNMENT The meeting adjourned at 8:54 p.m. Ronald F. Moore, MMC City Clerk 7 This page intentionally left blank. KENT....,o Agenda Item: Consent Calendar - 7C �. _ � TO: City Council DATE: June 3, 2014 SUBJECT: Excused Absence - Councilmember Jim Berrios - Approve MOTION: Approve an excused absence for Councilmember Berrios as he is unable to attend the City Council meeting of June 3, 2014. SUMMARY: Councilmember Berrios is unable to attend the City Council meeting of June 3, 2014. RECOMMENDED BY: Council President Ralph YEA: N/A NAY: N/A BUDGET IMPACTS: N/A This page intentionally left blank. 40. • KENT Agenda Item: Consent Calendar — 7D TO: City Council DATE: June 3, 2014 SUBJECT: Parking Zone Ordinance Amendment — Approve MOTION: Adopt Ordinance No. , to amend 9.28.060 of the Kent City Code, entitled "Two (2) hour parking zones," increasing the parking to four (4) hour parking zones. SUMMARY: As a collaborative effort with the Kent Downtown Partnership and City Economic & Community Development and Police Departments, and informed by an analysis of downtown parking through the Kent Policy Demonstration Project, the proposal amends parking zones to better align with customer and employee parking needs and clear enforcement parameters in downtown. The demonstration project was under the umbrella of Metro's Right-Sized Parking Project and provides for implementation of a parking policy change that enables priced and "right-sized" parking in downtown Kent. The demonstration project included an inventory of existing on-street and off-street stalls as well as consultant-recommended solutions to identified parking challenges and barriers in the downtown. One of the recommended solutions is to better manage parking supply to assure customers get priority to on- street/curb access to downtown businesses. The proposed changes to the on-street parking zones in the downtown support the recommended solutions to parking challenges in downtown. EXHIBITS: 1) Ordinance 2) Map RECOMMENDED BY: Public Works Committee YEA: Ralph — Fincher — Higgins NAY: N/A BUDGET IMPACTS: None. This page intentionally left blank. ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Section 9.38.060 of the Kent City Code, entitled "Two (2) hour parking zones," increasing the parking to (4) four hour parking zones. RECITALS A. Right Size Parking (RSP) is a three year grant project funded by the Federal Highway Administration's Value Pricing Pilot Program and managed by King County Metro. The overarching goal of the project is to foster livable communities by optimizing the allocation of parking resources. B. The amount of parking is optimized, i.e., right sized, when it strikes a balance between supply and demand, and the challenge lies in determining the correct balance with confidence. C. King County Metro approved the Kent Policy Demonstration Project to provide for the implementation of a pilot project supporting jurisdictional parking policy change that enables priced and 'right-sized' parking in downtown Kent. The overall objective of this Project is to 1 Amend KCC 9.38 Downtown Parking Ordinance ensure parking is managed for livability and economic development within the downtown area through right-sizing the parking supply. D. With support from King County Metro and the City of Kent, Rick Williams Consulting (RWC) conducted a comprehensive study of parking occupancy and utilization in downtown Kent. Information derived from this study was used to (a) develop a better understanding of the actual use dynamics of parking within the downtown on a 'typical day,' (b) provide a foundation of objective data upon which meaningful parking management strategies can be established and implemented and, (c) assist the community in taking advantage of opportunities that will strengthen Kent's downtown and adjoining commercial areas. Strategies developed will result in better management of on-street parking to support smart growth for multifamily development as it is integrated into the downtown. Right-sizing will also minimize the impact of off-street parking on land use and support a more compact urban form that is well connected to transit and other alternative mode systems (e.g., bike, walk, rideshare). E. The consultant team identified challenges and barriers for downtown parking strategies to address, including among other strategies, consistent information of parking expectations to businesses, employees, and customers; support of a long-term goal of assuring that customers get priority to on-street/curb access to downtown businesses; specifically dedicated employee parking; and focused enforcement of parking policies. F. Recommended near-term strategies for solving the parking challenges in downtown include creating distinct parking areas to reduce conflicts between visitors and employees, and initiating limited parking enforcement activities in the downtown to assure existing time zones are honored and system utilization/turnover is operating as intended. 2 Amend KCC 9.38 Downtown Parking Ordinance NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. -Amendment. Section 9.38 of the Kent City Code, entitled, "Parking," is hereby amended as follows: Sec. 9.38.060. Two (2) hour parking zones. A. Except for KCC 9.38.070 and permits issued by the city facilities manager under KCC 9.38.170, at such times as the director of public works or designee shall place the appropriate sign, it shall be illegal to park any motor or other vehicle for an uninterrupted period in excess of two (2) hours between the hours of 9:00 a.m. and 6:00 p.m. on either side of, unless otherwise indicated, the following streets, public parking lots, public parking garages, or portions thereof: 1. Centennial Parking Garage: that portion of the first floor as posted. 2. City Hall parking lot between City Hall and the Centennial Building: all parking stalls unless otherwise posted. 3. East Pioneer Street: from Central Avenue North easterly approximately one hundred fifty (150) feet to the alley east of Central Avenue North, south side only. 3 Amend KCC 9.38 Downtown Parking Ordinance 4. First Avenue North and First Avenue South: from a point two hundred (200) feet north of West Meeker Street to West Titus Street. 5. Railroad Avenue North and Railroad Avenue South: from East James Street to East Plee'EeFSmith Street, east side only; and from East ,ekerSmith Street to East Gowe Street. 6. Ramsay Way: from two hundred thirty (230) feet east of 4th Avenue North to three hundred fifty (350) feet east of 4th Avenue North. 7. Ramsay Way: from four hundred forty (440) feet east of 4th Avenue North to five hundred twenty (520) feet east of 4th Avenue North, south side only. S. Ramsay Way: from four hundred eighty (480) feet east of 4th Avenue North to five hundred twenty (520) feet east of 4th Avenue North, north side only. 9. Ramsay Way: from thirty (30) feet north of West Temperance Street to one hundred fifty (150) feet north of West Temperance Street. 10. Second Avenue North and Second Avenue South: from West Harrison Street to West Titus Streetand the two (2) nqaFlEed paFlEing stalls en the east side ef West Titus StFeet. 11. State Avenue North and State Avenue South: from East Smith Street to East ,TeekerGowe Street. 12. West Gowe Street and East Gowe Street: from Fourth Avenue South to Central Avenue South. 4 Amend KCC 9.38 Downtown Parking Ordinance 13. West Meeker Street and East Meeker Street: from Fourth Avenue to State Avenue. 14. West Harrison Street: from Fourth Avenue North to Second Avenue North. 15. West Titus Street: from Second Avenue South to First Avenue South, north side only. Provided, that this section shall not apply on Sundays or holidays. B. Penalty. Any violation of the provisions of this section shall be an infraction punishable by a monetary penalty of thirty dollars ($30). Vehicles parked in violation of this section are subject to impoundment as provided by law. Sec. 9.38.065. Four (4) hour parking zones. A. Except for KCC 9.38.070 and permits issued by the city facilities manager under KCC 9.38.170, at such times as the director of public works or designee shall place the appropriate sign, it shall be illegal to park any motor or other vehicle for an uninterrupted period in excess of four (4) hours between the hours of 9:00 a.m. and 6:00 p.m. on either side of, unless otherwise indicated, the following streets, public parking lots, public parking garages, or portions thereof: 1. Railroad Avenue North and Railroad Avenue South: from East Smith Street to East Gowe Street. 5 Amend KCC 9.38 Downtown Parking Ordinance Provided, that this section shall not apply on Sundays or holidays. B. Penalty. Any violation of the provisions of this section shall be an infraction punishable by a monetary penalty of thirty dollars ($30). Vehicles parked in violation of this section are subiect to impoundment as provided by law. Sec. 9.38.070 Holiday parking — Penalty. A. From the day after Thanksgiving until January 2nd of the following year, all two (2) hour parking zones shall be considered three (3) hour parking zones, and it shall be illegal to park any motor or other vehicle for an uninterrupted period in excess of three (3) hours between the hours of 9:00 a.m. and 6:00 p.m. on the roadways designated in KCC 9.38.060 as two (2) hour parking zones. There shall be no enforcement of limited duration parking restrictions, in those zones designated for two (2) hour parking, on Saturdays during the period from the day after Thanksgiving until January 2nd of the following year. B. A violation of this section shall be an infraction and punishable by a monetary penalty of fifty dollars ($50). Vehicles parked in violation of this section are subject to impoundment as provided by law. SECTION 2, — Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state or federal laws, codes, rules, or regulations. 6 Amend KCC 9.38 Downtown Parking Ordinance SECTION 3, — SeverabilitY. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this ordinance and that remaining portion shall maintain its full force and effect. SECTION 4, — Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: ARTHUR FITZPATRICK, ACTING CITY ATTORNEY PASSED: day of 2014. APPROVED: day of 2014. PUBLISHED: day of 2014. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. 7 Amend KCC 9.38 Downtown Parking Ordinance (SEAL) RONALD F. MOORE, CITY CLERK F\OVIpO,d lnznre\Fzhln9 H¢909 060.do, 8 Amend KCC 9.38 Downtown Parking Ordinance m X. x YI 5. N p 5. I� / C � C C x N x 5 p n N > > f"� F �' IIIUUIgI. to o to to Er 'm N N h� Er o 1fI — Er o o m - Er S N i i ...;,,m➢;aaw;wrmlewu,� � rt v < I, 0 I rt ,�, RAILR"OAD p�,N S � RAILROAD AV N �? � (D r � o (n 3 fl � g m m CENTRAL AV SI m + CENTR_'AL�IAV N s m n o c N v S s o ^ a m 0 ` CO mm � m m s z o Q m O 5 STATE ANDS%°'lun»»»ri i i i( % STATE AN N Gi O M N I A v A p o o nm 0 m s n 3 � � I( 07 S 3. °° o a m� 3 � This page intentionally left blank. KENT ° Agenda Item: Consent Calendar — 7E TO: City Council DATE: June 3, 2014 SUBJECT: SE 256th Street Sanitary Sewer Connection Charge - Approve MOTION: Authorize the Public Works Department to establish a sanitary sewer connection charge for 10940 SE 256th Street, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: SE 256th Street is currently under construction from Kent Kangley Road to 116th Avenue SE. The road is being improved and widened. It was determined that there were properties that did not have sewer stubs available. The stubs are included in the project construction so that these properties will not have to trench into the new road to hook up to the sewer at a later date. One property did not pay the sewer connection charge up front; this property is shown on the attached map. The sewer utility will need to recover the stub cost when the property connects to the sanitary sewer. Address: 10940 SE 256th Street Tax Lot: #2022059217 Sanitary sewer connection charge: $12,190.63 EXHIBITS: Aerial Site Map RECOMMENDED BY: Public Works Committee YEA: Ralph — Fincher — Higgins NAY: BUDGET IMPACTS: At the time the property connects to the sanitary sewer, the City will receive reimbursement for previous expenditures. This page intentionally left blank. j r it Ji p , / II W � u n ijij, � uill � 1 I i J n i s i I I y ry 4�i I � 4v t This page intentionally left blank. KENT ° Agenda Item: Consent Calendar — 7F TO: City Council DATE: June 3, 2014 SUBJECT: Professional Services Agreement/Tierra Right of Way Consultants for Property Relocation Services - Approve MOTION: Authorize the Mayor to sign Aquatic Lands Easements from the Washington Department of Natural Resources for the exiting sanitary sewer and pedestrian bridge crossing over the Green River, subject to final terms and conditions acceptable to the Public Works Director and City Attorney. SUMMARY: The King County Flood Control District recently decided to have King County take the lead on design for the Russell Road Lower-Lowest Levee, which extends from South 231st Way to South 212th Street. King County is currently researching alternatives for the alignment of the new levee. Since the City was the lead and had identified locations where property needed to be purchased in order to construct a secondary levee, King County agreed that the City remain the lead on the property acquisitions. The properties identified include two full property acquisitions of residential parcels. Two other parcels were purchased last year. Offers have been made on the remaining two parcels which will require relocation services. These properties would need to be purchased independent of a final levee alternative due to their proximity to the river. This contract will also provide for a cost estimate to provide relocation for the Noble Pacific Warehouse in order to give the City a better idea of the potential costs if a full acquisition of the property is to be made. EXHIBITS: 1) Consultant Services Agreement 2) Aerial Site Map RECOMMENDED BY: Public Works Committee YEA: Ralph — Fincher - Higgins NAY: BUDGET IMPACTS: There is no unbudgeted fiscal impact. This page intentionally left blank. KENT CONSULTANT SERVICES AGREEMENT between the City of Kent and Tierra Right of Way Services, Ltd. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Tierra Right of Way Services, Ltd. organized under the laws of the State of Arizona, located and doing business at 1575 East River Road, Suite 201, Tucson, AZ 85718, Phone: (520) 319-2106/Fax (520) 323-3326, Contact: Mack Dickerson (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall provide services for relocation planning and relocation assistance for the Lower and Lowest Russell Road Levee Project. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2014. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Thiry Six Thousand, Four Hundred Fifty Dollars ($36,450.00), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. CONSULTANT SERVICES AGREEMENT - 1 (Over$10,000) B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment CONSULTANT SERVICES AGREEMENT - 2 (Over$10,000) Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work CONSULTANT SERVICES AGREEMENT - 3 (Over$10,000) authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or CONSULTANT SERVICES AGREEMENT - 4 (Over$10,000) other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: By: By: (signature) (signature) Print Name: Print Name: Suzette Cooke Its Its Mayor (title) DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Mack Dickerson Timothy J. LaPorte, P.E. Tierra Right of Way Services, Ltd. City of Kent 1575 East River Road, Suite 201 220 Fourth Avenue South Tucson, AZ 85718 Kent, WA 98032 (520) 319-2106 (telephone) (253) 856-5500 (telephone) (520) 323-3326 (facsimile) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department Terre Right of Way-LL Russell Rd/WllIms-Dixon CONSULTANT SERVICES AGREEMENT 5 (Over$10,000) DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: Fo r: Title: Date: EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: Fo r: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 EXHIBIT A I April 24,2014 i Ingrid Willms-Dixon,Project Analyst City of Kent,Public Works Engineering 4o0 West Gowe Street Kent,Washington 98032-5895 Re: Right of Way Services:Relocation Plan and Relocation Assistance Lower and Lowest Russell Road Levee Project Dear Nis. Wilkins-Dixon: Thank you for the opportunity to provide the City of Kent (the City) with our estimate of costs related to relocation planning and relocation to complete the above-referenced project. Along with our proposal, we ',..... have included a Summary of Qualifications with the resumes of staff that ate available to complete your project The last two pages of the proposal contain our pricing and staff availability. Tierra Right of Way Services,Ltd. (Tierra),will comply with Washington State Department of Trausportation (WSDOT) guidelines, including Local Agency Guidelines and Washington law as stated in Chapter 8.26 RC%K7. It is our understanding that the City will procure the needed appraisal reports and related valuation services from their own sources outside of this Request for Proposals (RPT). The City will complete all acquisitions for the project in-house. It is assumed that the City will also provide the following to complete relocation activities: • Appraisal Reports for each parcel • Title Reports for each parcel Our proposed price reflecrs this understanding and these assumptions. Tierra will deliver the Lower and Lowest Russell Road Levee Project within the budget proposed and within your project schedule. Our team looks forward to wonting with the City of Kent again to complete this important project to protect the residents of the City from a 500-year flood event. i Sincerely, I Mack Dickerson, SR/WA,RW-RAC Vice-President,Right of Way Operations i i Randye K. Ferrick. President & Broker 1575 East River Road, Suite 201 • Tucson, Arizona 85718 • 520.319.2106 • Pax: 520.323.3326 Right of Way m Cultural Resources w Environmental Planning Fcderel, Sta cc, and Locaf Permitting a G15ICAD Mapping www,tierra-row.coni City of ITent,Washington KFNT Lower and Lowest Russell Road levee Project Cost F:q$YII' ate Relocation Plan—Tierra has conferred with NKSDOT to determine the need for Relocation Planning. According to Mr. Tom Boyd, the Local Agency Real Estate Liaison, a Relocation Plan must be prepared for any project that will displace one or more occupants. The proposed project will displace two residential occupants, a non-resident residential owner, and five potential businesses located within the Noble Pacific warehouse; therefore, a Relocation Plan is requited. The Gagliardi parcel that was in Tierra's October 2012 proposal for this project has been dropped from the project and is not included within any of the costs shown in this proposal Tierra recommends that the City provide "Notice to Proceed" with the relocation planning at least 90 clays prior to the anticipated start date for acquisitions so that the plan is complete before acquisition commences, in accordance with the Uniform Act. '.. Frequently when fieldwork has commenced for relocation planning, we encounter additional occupants within residential structures or business entities witivn commercial or residential structures that are unknown at the project outset. Whcn this occurs,Tierra staff will complete an intervicw with the unknown displacee as soon as possible so that the project schedule is maintained. We will then notify the City of our findings and submit a change order for the additional displacee entitlements at the unit rates provided herein for the type of relocation anticipated.The change order will provide for both the relocation planning and relocation of the new displacee(s).The City's acceptance of this proposal and award of a contract acknowledges that this event may occur,and the City will not be unreasonable in granting the change order. Relocation Services—Tierra completed a field inspection of the project on October 17, 2012, to prepare this proposal At the time of our field inspection, a "For Rent" sign was placed on the Torgeson property. The City of Kent has confirmed that a tenant occupies the Torgeson property. This indicates that there will be two relocations for this parcel: one relocation for the landlord non-resident occupant, and one relocation for the residential tenant that leases the house on the property owned by Torgeson. Our cost estimate below identifies separate costs for each. Until such time as the Relocation Plan is complete, Tierra has no way to truly estimate the relocation costs that will be charged to the City. Our cost estimate therefore assumes these are no other relocation entitlements other than what is stated herein and that the City has or will not take protective leasing measures to prevent a new tenant in the Torgeson residence that is available for rent. The Voss propentyis believed to be owner occupied,and the pricing below reflects this. On 4/24/14, the City informed Tierra that the owner of the property known as Torgeson has personal propetty on the property which will need to be moved as part of the relocation. As this is typically not encountered in relocations with non-resident owners, an adjustment to the price for this relocation has bean provided to cover the move of Torgeson's personal property. Based on information provided by die City, the Noble Pacific Warehouse is occupied by the owner,who has li it bean sprout business. It is also believed that at this site, there are four separate tenants occupying the '.. premises who legally operate four separate businesses. Until the Relocation Plan is complete,it is not known whether these tenants actually operate businesses within the Noble Pacific Warehouse or if they store materials at the warehouse.At the request of the. City, Tierra will only complete the relocation plan for the Noble Pacific Warehouse. Other Cost Assumptions—The total cost estimate for the combined Relocation Plan and relocation ', services assumes that the City of Kent will award the entire project to one consultant only and not break up the work and award it to two or more consultants. In the event that the City does break up the project into two or more awards,the unit prices and totals herein are no longer valid. it jf ��P1'Y'Gi ; er �fc:n City of Kent,Washington �•''',K1EtJ7 Lower and Lowest Russell Road Levee Ptojcct Cost Table Item Description Units/Unit Cost Cost Relocation Plan 2 residential properties with 3 Relocation Plan potential entitlements 3/$900.00 52,700.00 '.. (Voss,Tor eson,Kuno Noble Pacific Warehouse with 5 Relocation Plan* 5/$1050.00 $5,250.00 potential entitlements Total Relocation Planning Services: $7,990.00 Relocation Services Relocation—Residential Voss parcel000620-0017 1/$11,50().0() $11,500.00 Relocation—Residential Torgeson parcel 00620-0011 (Kuno) 1/$11,500.00 $11,500.00 Relocation— $5,500.00 Landlord Non-icsident Toigeson parcel 00620-0011 1/$5,500.00 Owner Total Relocation Services: $28,900.00 Total Relocation Plan and Relocation Services: $36,450.00 Staff Availability Staff. Ciutent Availability Avail bility after May 15,2012 ',.. Dave Pan 30% 70% Ted Par 50% 70% Coley Lon 30% 40% Macl:Dickerson 20% 40% References The followuig persons may be contacted to provide professional references for Tierra in relation to the provision of relocation,acquisition,and related services. WSDOT Barbara Bulzotni, (206) 440-4208 Snohomish County Public Utility District Paulo Morgan (retired), (520) 825-9753 Pierce County,Washington Jennifer Walker(253) 798-7025 Pima County Department of Public Works Christina Biggs (retired) (520) 730-4230 City of Tucson Tim Murphy, (520)-837-6712 Dorothy Weideman, (520) 837-6720 City of Phoenix Larry Long, (602)534-4971 12 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. EXHIBIT B (Continued) 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. This page intentionally left blank. '% 'Ji // / If r r r Y hi f rfdN /G 'A 9 i w ✓rrW?/ ✓ °j l/ � ri r' / f �I ( / / of � / "WAR rid. LU �G(r' OPN SON C-1 % � �� / II N6 r 'I i rr '/r%Yr t/ U % r O/ / r ""/9i,I, P W. /M ' jr, Ml/ lrOr f r/r i ' 'Apo i/rrl / r// i ri ����/%j ;%r r� Yj/"01➢ i/I i/ / r/t%'//�i /�, f r� � "A' %c r,r��%4 //i G%�/r/�l G% /l �i�/d r,l� � D/l ' l /f/9�7r,���r�/rr / � �/i i I ; �a ��'.: % r �' //,n 1ij r� ! ri r,... r //r �/ /, � / i /� aL/'/ This page intentionally left blank. ISZKENT Agenda Item: Consent Calendar- 7G TO: City Council DATE: June 3, 2014 SUBJECT: Budget Request for B&O Tax System Analysis - Approve MOTION: Authorize the Mayor to approve an amount not to exceed $25,000 for consultant services to gather requirements and evaluate options for a B&O tax administration system to enter contracts to accomplish this purpose, and adjust the budget accordingly. SUMMARY: Since adoption of the Business & Occupation tax in October 2012, Finance and IT staff have worked diligently to provide taxpayers with on-line tools to file and pay their B&O taxes. We have made great progress in this endeavor, streamlining the process over the past few quarters. Now that this time-sensitive, critical task has been accomplished, we need to focus on the backend systems and processes that are the foundation of any B&O tax program administration, including: • Create a consolidated taxpayer profile, linking business licensing with B&O tax filing. • Create an on-line mechanism for taxpayers to file an amended return and for staff to process the related refund or assessment. • Generate and store taxpayer correspondence, including delinquency and collection letters. Finance staff has begun working with IT to define the specific requirements for a B&O tax system. The next step will be to research available options to meet those requirements, such as an off-the-shelf software package or developing a solution in JDE (our current financial system). At the recommendation of Mike Carrington, IT Director, we would like to acquire the services of a Project Manager/Business Analyst to assist us with this work. IT has estimated this scope of work at an amount not to exceed $25,000. This request is to obtain approval to establish a budget for the work. EXHIBITS: Memorandum to Operations Committee RECOMMENDED BY: Operations Committee YEA: Ralph — Thomas — Boyce NAY: BUDGET IMPACTS: $25,000 from available fund balance in the IT Fund. This page intentionally left blank. FINANCE 400 Paula Barry, Interim Director Phone: 253-856-5265 KENT Fax 253-856-6255 WA s N IN G-o N Address: 220 Fourth Avenue S. Kent,WA. 98032-5895 DATE: May 20, 2014 TO: Kent City Council Operations Committee FROM: Paula Barry, Interim Finance Director THROUGH: Tom Brubaker, Interim Chief Administrative Officer SUBJECT: Budget Request for B&O Tax System Analysis MOTION: To approve an amount not to exceed $25,000 for consultant services to gather requirements and evaluate options for a B&O tax administration system, and adjust the budget accordingly. SUMMARY: Since adoption of the Business & Occupation tax in October 2012, Finance and IT staff have worked diligently to provide taxpayers with on-line tools to file and pay their B&O taxes. We have made great progress in this endeavor, streamlining the process over the past few quarters. Now that this time-sensitive, critical task has been accomplished, we need to focus on the backend systems and processes that are the foundation of any B&O tax program administration, including: • Create a consolidated taxpayer profile, linking business licensing with B&O tax filing. • Create an on-line mechanism for taxpayers to file an amended return and for staff to process the related refund or assessment. • Generate and store taxpayer correspondence, including delinquency and collection letters. Finance staff has begun working with IT to define the specific requirements for a B&O tax system. The next step will be to research available options to meet those requirements, such as an off-the-shelf software package or developing a solution in JDE (our current financial system). At the recommendation of Mike Carrington, IT Director, we would like to acquire the services of a Project Manager/Business Analyst to assist us with this work. IT has estimated this scope of work at an amount not to exceed $25,000. This request is to obtain approval to establish a budget for the work. BUDGET IMPACT: $25,000 from available fund balance in the IT Fund. This page intentionally left blank. KENT....,o Agenda Item: Consent Calendar — 7H �. _ � TO: City Council DATE: June 3, 2014 SUBJECT: Unpaid Holiday Resolution - Adopt MOTION: Adopt Resolution No. , implementing SSB 5173 relating to two unpaid holidays for city employees for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. SUMMARY: On March 31, 2014, the State Legislature approved, and Washington's Governor signed, Substitute Senate Bill 5173, which becomes effective on June 12, 2014. SSB 5173 provides that in all Washington cities, employees shall be "entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization." SSB 5173 further provides "the employee may select the days on which the employee desires to take the two unpaid holidays after consultation with the employer pursuant to guidelines to be promulgated . . . by ordinance or resolution of the legislative authority" of the city. SSB 5173 also provides that the employer must allow the employee to take the holidays on days specified by the employee "unless the employee's absence would impose an undue hardship on the employer or the employee is necessary to maintain public safety." As required by SSB 5173, the City Council adopts this resolution implementing the requirements of SSB 5173 as applied to employees of the city of Kent, and requests that Administration take the steps necessary to ensure the proper implementation of SSB 5173. EXHIBIT: Proposed Resolution RECOMMENDED BY: Operations Committee YEA: Thomas — Boyce — Ralph NAY: BUDGET IMPACTS: None. This page intentionally left blank. RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, implementing SSB 5173 relating to two unpaid holidays for city employees for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. RECITALS A. On March 31, 2014, the State Legislature approved, and Washington's Governor signed, Substitute Senate Bill 5173, which becomes effective on June 12, 2014. SSB 5173 provides that in all Washington cities, employees shall be "entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization." B. SSB 5173 further provides "the employee may select the days on which the employee desires to take the two unpaid holidays after consultation with the employer pursuant to guidelines to be promulgated . . . by ordinance or resolution of the legislative authority" of the city. SSB 5173 also provides that the employer must allow the employee to take the holidays on days specified by the employee "unless the employee's absence would impose an undue hardship on the employer or the employee is necessary to maintain public safety." 1 Unpaid Holidays Resolution C. As required by SSB 5173, the City Council adopts this resolution implementing the requirements of SSB 5173 as applied to employees of the city of Kent, and requests that Administration take the steps necessary to ensure the proper implementation of SSB 5173. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1, — Adopt. By this Resolution, the City Council hereby implements the requirements of SSB 5173 relating to the provision of city employees of two unpaid holidays per calendar year, which unpaid holidays may be taken for the purposes of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. Such unpaid holidays may be taken on a day selected by the employee after consultation with the employee's managers; provided, the unpaid holiday may not be taken on the day specified by the employee if to do so would impose an undue hardship on the city or the employee is necessary to maintain public safety. SECTION 2, — Request. The City Council requests that Administration take the steps necessary to ensure the proper implementation of SSB 5173, such that the purpose of this resolution may be implemented on June 12, 2014. SECTION 3, — Severability. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. 2 Unpaid Holidays Resolution SECTION 4, - Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. SECTION S. - Effective Date. This resolution shall take effect immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this day of , 2014. CONCURRED in by the Mayor of the City of Kent this day of 2014. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: PAT FITZPATRICK, ACTING CITY ATTORNEY P F0v,1vR mmnmmeond1y1 B d On Farm D... 3 Unpaid Holidays Resolution This page intentionally left blank. OTHER BUSINESS This page intentionally left blank. KENT Agenda Item: Bids - 9A TO: City Council DATE: June 3, 2014 SUBJECT: 2014 Asphalt Overlays - Award MOTION: Move to award the 2014 Asphalt Overlays to ICON Materials in the amount of $1,606,002.50 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: This project includes the overlay of Central Avenue North from Smith Street to George Street, S. 212th Street from 84th Avenue South to the State Route 167 on ramp, and the intersection of South 212th Street and 84th Avenue South. The project consists of installing 5,600 tons of hot mix asphalt, 22,000 square yards of grinding of old asphalt concrete, 23,100 square yards of fabric reinforcement and the restoration of vehicle detector loops for 5 traffic signals. EXHIBITS: Memorandum, dated 5/27/2014 RECOMMENDED BY: Public Works Director YEA: N/A NAY: N/A BUDGET IMPACTS: This contract will be funded out of the Business and Occupation Funds. This page intentionally left blank. PUBLIC WORKS DEPARTMENT Timothy ]. LaPorte, P.E., Public Works Director N.147 KENT Address: 220 Fourth Avenue S. bVPSAINO-0N Kent, WA. 98032-5895 Phone: 253-856-5500 Fax: 253-856-6500 DATE: May 27, 2014 TO: Mayor Cooke and Kent City Council FROM: Timothy ]. LaPorte, P.E. Public Works Director RE: 2014 Asphalt Overlays Bid opening for this project was held on Tuesday, May 27, 2014 with 3 bids received. The lowest responsible and responsive bid was submitted ICON Materials in the amount of $1,606,002.50. The Engineer's estimate was $1,909,489.00. The Public Works Director recommends awarding this contract to ICON Materials. Bid Summary 01. ICON Materials $1,606,002.50 02. TITAN Earthwork, LLC $1,825,000.00 03. Miles Resources, LLC $1,950,717.90 Engineer's Estimate $1,909,489.00 This page intentionally left blank. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF A. Council President B. Mayor C. Administration D. Economic & Community Development E. Operations F. Parks & Human Services G. Public Safety H. Public Works I. Regional Fire Authority J. Other K. Other This page intentionally left blank. EXECUTIVE SESSION A) Property Acquisition, as per RCW 42.30.110 (1)(b) ACTION AFTER EXECUTIVE SESSION This page intentionally left blank.