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WASH I NOTON
Kent City Council Special Meeting Minutes
December 15, 2015
The workshop meeting was called to order at 3:16 pm by Council President Ralph.
Councilmembers present: Ralph, Berrios, Boyce, Budell, and Fincher.
Opening Remarks — Mayor Cooke and Council President Ralph provided opening
remarks and welcomed the Councilmembers to the meeting. Council President Ralph
highlighted the role and responsibilities of the Council President.
General Presentations — Chief Administrative Officer Derek Matheson welcomed the
Council to the first Councilmember orientation. He discussed the agenda and how the
meeting would progress. Matheson presented the City's overall organizational
structure and reviewed the City's state and regional involvement.
City Attorney Tom Brubaker highlighted the structured government portion of the
presentation and discussed the roles of the legislative body in a city. Brubaker
reviewed Council meetings and all aspects of them. He discussed ethics, the Open
Public Meetings Act (OPMA), and the Public Records Act. Brubaker communicated his
role as the City Attorney.
Department Presentations - Chief Administrative Officer Derek Matheson
highlighted the Administration Department. He reviewed the Administration
Department structure, its top ten current and future projects, state and regional
involvement, and which advisory groups the department supports.
RECESS
The meeting was recessed at 4:52 p.m.
The meeting reconvened at 5:22 p.m.
Aaron BeMiller, Finance Director presented the Finance Department, to include the
organizational chart, responsibilities, top ten current and future projects, state and
regional involvement, and the advisory groups Finance supports. He reviewed a few of
the financial challenges facing the City.
Glenn Philips, Presiding Judge at the Kent Municipal Court presented the Court. He
noted that Judge Karli Jorgensen and Court Administrator Margaret Yetter were in the
audience. He communicated the responsibility of the Court, highlighted the Court staff,
its top ten current and future projects, state and regional involvement, and supported
advisory groups.
Councilmember Thomas asked for the amount the Court has in collections. Yetter
responded that she would provide the information to the Council in a report.
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Kent City Council Workshop Meeting Minutes December 15, 2015
Judge Philips communicated that the Court processes over 8,000 safety camera tickets
and the workload is manageable, even with the two new cameras installed in the City.
Councilmember Thomas confirmed that the marijuana related DUI cases and search
warrants relating to them have increased in the City.
Police Chief Ken Thomas highlighted the Police Department. He discussed the
department makeup and its top ten current and future projects. Thomas reviewed the
department's state and regional group involvement and the advisory groups it
supports. He reviewed the contracts the department manages for services the
department provides and receives.
Jeff Watling, Parks, Recreation and Community Services Director stated that the
department is made up of six divisions and communicated the top current and future
projects, state and regional involvement, and which advisory groups the department
supports. Watling reviewed the services and contracts the department manages.
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Tom Brubaker, City Attorney communicated the responsibilities of the Law
Department. He highlighted his department's structure and cited his top eight projects.
Brubaker communicated the department state and regional involvement and the
contracts the department manages.
Councilmember Budell inquired what a franchise fee was and Brubaker responded that
it is what the City charges a utility to use the City's streets.
Chris Hills, Interim Human Resource Director highlighted the Human Resource
Department. He presented the responsibilities of the department and noted the top ten
current and future projects. He reviewed the state and regional involvement and the
contracts the department manages.
Mike Carrington, Information Technology Director presented the Information
Technology Department. He highlighted the department's structure, FTEs, and division
responsibilities. He communicated the top ten projects in the department. He
discussed state and regional associations his department was involved in and the
contracts managed by his department.
Councilmember Fincher inquired if the City is doing or has ever done a "hack-a-thon"
and Carrington replied that the City is currently leveraging two organizations to do
such an event.
Ben Wolters, Economic and Community Development Director discussed his
department. He said the department is made up of 39 employees in five divisions. He
communicated the department responsibilities. He noted the department's top ten
current and future projects. He communicated the state and regional organizations and
advisory groups the department is involved with. He highlighted the contracts his
department oversees.
Tim LaPorte, Public Works Director discussed the Public Works Department. He
communicated the top ten current and future projects. He communicated the
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Kent City Council Workshop Meeting Minutes December 15, 2015
department responsibilities and the state and regional organizations and advisory
groups the department is involved with. LaPorte communicated the contracts that are
managed in his department.
Councilmember Boyce thanked Council President Ralph for the New Councilmember
Booklet.
Meeting adjourned at 7:31 pm.
Ronald F. Moore, NJIC J`
City Clerk`
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