HomeMy WebLinkAboutCity Council Committees - Operations - 12/01/2015 E„NT q� w,
OPERATIONS COMMITTEE MINUTES
December 1, 2015
Committee Members Present: Les Thomas, Chair, Dana Ralph and Bill Boyce.
The meeting was called to order by Les Thomas at 4:00 p.m.
1. ROLL CALL.
2. CHANGE TO AGENDA.
There were no changes to the agenda.
3. APPROVAL OF THE CHECK SUMMARY REPORT DATED 11/1/2015 THROUGH
11/15/2015.
B. Boyce moved to approve the check summary report dated 11/1/2015 through
11/15/2015. D. Ralph seconded the motion, which passed 3-0.
4. APPROVAL OF MINUTES DATED NOVEMBER 17, 2015.
D. Ralph moved to approve the Operations Committee minutes dated November 17,
2015. B. Boyce seconded the motion, which passed 3-0.
S. 2016 STATE LEGISLATIVE AGENDA - RECOMMEND.
Communication and Public Affairs Manager Michelle Wilmot and Lobbyist Doug Levy
presented the draft legislative agenda. Categories on the agenda include: top priorities;
issues that are key; and a laundry list of issues that are tracked and monitored
throughout the session.
Kent partners with the state in the delivery of critical services such as criminal justice,
community and human services, flood protection and other services. However, the City
has a limited number of revenue sources available to mitigate impacts of budget
reductions at the state level. Ongoing challenges with education funding at the state level
threaten state-shared revenues the City relies upon.
City priorities in the upcoming session include, but are not limited to, protecting
Streamlined Sales Tax payments and other state-shared revenues, with a combined
annual impact of approximately $10 million.
It is clear the City will need an aggressive and effective lobbying effort during the 2016
legislative session by all elected leadership of Kent.
B. Boyce moved to recommend to Council to adopt the City of Kent's 2016 State
Legislative Agenda. D. Ralph seconded the motion, which passed 3-0.
Operations Committee Minutes
December 1, 2015
Page: 2
6. CULTURAL COMMUNITIES BOARD ORDINANCE - RECOMMEND.
Human Services Planner Dinah Wilson briefed committee members on the Mayor's
vision for the Cultural Communities Board. The role of the Cultural Communities Board
will be to facilitate communication and understanding among City government leaders,
residents, and diverse cultures, with the objective of increasing civic engagement by
and with Kent's diverse cultural and ethnic communities. The new Board will have 18
members with two being youth and will serve one-year terms.
The Mayor and Council have both put forward efforts to address community cultural
issues, which have merged into a "Community Engagement Initiative" that is currently
managed through a Consultant Services Contract with LueRachelle Brim-Atkins. As part
of this initiative, the Mayor has proposed amending the Kent City Code to officially
disband the Diversity Advisory Board and establish a new Cultural Communities Board.
D. Ralph moved to recommend to Council to adopt an ordinance as amended that
repeals existing Chapter 2.56 of the Kent City Code and enacts a new Chapter 2.56 to
create a "Cultural Communities Board." B. Boyce seconded the motion, which passed
3-0.
7. COMPREHENSIVE PLAN/CAPITAL FACILITIES ELEMENT AMENDMENT AND
UPDATE TO KENT CITY CODE CHAPTER 12.13 SCHOOL IMPACT FEES -
RECOMMEND.
Long Range Planning Manager Charlene Anderson discussed Kent City Code authorizing
school impact fees on behalf of any school district which provides to the City a capital
facilities plan; the plan is adopted by reference as part of the Capital Facilities Element
of the Kent Comprehensive Plan. The Kent, Federal Way, Auburn and Highline School
Districts submitted the annual update to their capital facilities plans, and on October 20,
2015, the City Council held a public hearing on the plans and updated school impact
fees. Any council action on the comprehensive plan amendment pertaining to the school
district capital facilities plans and associated impact fees is taken concurrently with
adoption of the budget.
B. Boyce moved to recommend Council to adopt two ordinances updating the Capital
Facilities Element of the Kent Comprehensive Plan and Chapter 12.13 Kent City Code to
incorporate the 2015/16 - 2020/21 Capital Facilities Plans of the Kent, Federal Way,
Auburn and Highline School Districts with updated School Impact Fees. D. Ralph
seconded the motion, which passed 3-0.
S. ORDINANCE AMENDING KCC 2.34.050 REGARDING MUNICIPAL JUDGE
SALARIES — RECOMMEND.
City Attorney Tom Brubaker explained pursuant to the direction of the administrator for
the courts, as authorized by the Chief Justice of the Washington Supreme Court, the city
codifies its past practice regarding municipal judge salaries, and will affirmatively state
that the city will automatically adjust Kent Municipal Court judge salaries to reflect future
adjustments made by the Washington Citizens' Commission of Salaries for Elected
Officials.
Operations Committee Minutes
December 1, 2015
Page: 3
There is no budget impact, rather a change to the ordinance.
D. Ralph moved to recommend to Council to adopt an Ordinance amending Section
2.34.050 of the Kent City Code regarding municipal judge salaries and costs. B. Boyce
seconded the motion, which passed 3-0.
9. 2015-2018 AMENDMENT TO THE CITY OF KENT AND THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY INTERLOCAL AGREEMENT FOR THE
DIVISION OF SERVICES RESULTING FROM THE FORMATION OF THE KENT FIRE
DEPARTMENT REGIONAL FIRE AUTHORITY — RECOMMEND.
Chief Administrative Officer Derek Matheson provided updates and agreement
extensions between the City and RFA to the following:
• Extends the agreement to December 31, 2017
• Adds enhanced reporting requirements, primarily for audit purposes
• Reduces facilities maintenance services and reduces the RFA's payment to the
city by $60,000
• Realigns IT services and increases the RFA's payment to the City by
approximately $80,000
• Adds an exhibit on CPR/first aid classes (largely to memorialize current practice)
• Adjusts other payments for inflation
As the RFA matures as an organization, the City can expect it will continue to assume
more responsibility for its own IT and facilities maintenance needs.
B. Boyce moved to recommend to Council authorize the Mayor to enter into an
amended interlocal agreement with the Kent Fire Department Regional Fire Authority
subject to final terms and conditions acceptable to the Chief Administrative Officer and
City Attorney. D. Ralph seconded the motion, which passed 3-0.
10. PROPERTY TAX SUBSTANTIAL NEED ORDINANCE - RECOMMEND.
Finance Director Aaron BeMiller made a request requiring a substantial need ordinance
for the City to levy a one percent increase although the implicit price deflator is less
than one percent. By approving this ordinance, it is expected that the King County
Assessor's Office to levy nearly $221,000.
It was noted that currently there are no final numbers from the King County Assessor's
Office. Sometime around November 2016, adjustments will be made once the City
receives that information.
D. Ralph moved to recommend to Council adopt the substantial need ordinance for the
2016 budget. B. Boyce seconded the motion, which passed 3-0.
Operations Committee Minutes
December 1, 2015
Page: 4
11. PROPERTY TAX LEVY ORDINANCE — RECOMMEND.
Mr. BeMiller requested a property tax increase of 3.89 percent, which includes an
increase of one percent on property plus new construction and adjustments from the
2015 levy. The tax is for the City's 2016 budget, to be applied to the general fund for
the purpose of paying the general expenses of municipal government.
B. Boyce moved to recommend to Council adopt the property tax levy and ordinance
for the 2016 budget as amended. D. Ralph seconded the motion, which passed 3-0.
12. ORDINANCE AMENDING THE CAPITAL FACILITIES ELEMENT OF THE
COMPREHENSIVE PLAN FOR THE 2016-2021 CAPITAL IMPROVEMENT PLAN —
RECOMMEND.
Mr. BeMiller's next request is to assure that the comprehensive plan remains relevant and
up-to-date per procedures established in KCC 12.02. The Capital Facilities Element of the
Comprehensive Plan is amended concurrently with the adoption or amendment of the
City's budget to reflect the updated 2016-2021 Capital Improvement Plan. The 2016-2021
Capital Improvement Plan identifies a six-year plan for capital improvement projects,
including costs and revenue sources.
D. Ralph moved to recommend to Council adopt the ordinance amending the Capital
Facilities Element of the Comprehensive Plan for the 2016-2021 Capital Improvement
Plan. B. Boyce seconded the motion, which passed 3-0.
13. 2015-2016 MID-BIENNIAL BUDGET MODIFICATION ORDINANCE —
RECOMMEND.
Mr. BeMiller explained that the City has completed a mid-biennial review of the 2016
budget and identified modifications to the budget. The budget adjustment totals
$19,654,720 and is outlined by fund in Exhibit "A."
Consistent with the Mayor Cooke's proposal, the adjustments include a change for 2016 in
the distribution of internal utility tax dollars previously allocated as 50 percent IT and 50
percent Streets capital funding. For the 2016 adjustment, the allocation is changed to:
50 percent IT capital
25 percent Parks for Morrill Meadows/YCMA
25 percent Place Making for Meeker Street.
He further explained, the 2016 adjustment eliminates the use of banked property tax
capacity and instead balances the General Fund by:
• Increasing the General Fund sales tax budget by $430,000
• A one-time reallocation of $432,970 of sales tax revenues from the Capital
Improvement Fund.
B. Boyce moved to recommend to Council adopt the ordinance approving the 2015-
2016 Mid-Biennium Budget Adjustment Ordinance. D. Ralph seconded the motion,
which passed 3-0.
Operations Committee Minutes
December 1, 2015
Page: 5
14. CONSOLIDATING BUDGET ADJUSTMENT ORDINANCE FOR ADJUSTMENTS
BETWEEN OCTOBER 1, 2015, AND DECEMBER 31, 2015 — RECOMMEND.
Assistant Finance Director Barbara Lopez requested authorization to approve the
technical gross budget adjustment ordinance reflecting an overall budget increase of
$2,481,824.
An overall increase of $1,913,924 was previously approved by Council, returning
business and occupation (B&O) tax dollars borrowed for the 256th Street project. With
this transfer, the full $2 million of B&O funding has been returned.
The remaining amount not yet approved by Council is an overall increase of $567,900,
including:
$250,000 for additional LEOFF 1 retiree claims
$54,000 for Kent Arts DIY
$263,900 for IT Services billed to outside agencies and offset by revenues
received from those agencies.
D. Ralph moved to recommend to Council adopt the ordinance amending the Capital
Facilities Element of the Comprehensive Plan for the 2016-2021 Capital Improvement
Plan. B. Boyce seconded the motion, which passed 3-0.
15. OCTOBER FINANCIAL REPORT.
Mr. BeMiller provided some highlights that include:
$1.1 million for the transfer of excess B&O into the CIP fund which slightly
changes numbers to end the year with an estimated fund balance of $15 million;
from the general fund reserves after taking out the $1.1 million for contingency,
the strategic opportunities and the amount that is restricted for annexation will
leave about $11.5 million or 13.5 percent of actual expenditures
there is a reporting change to the general fund overview of revenues section that
moves streamlined sales tax mitigation dollars out of the sales tax line and
moved to the intergovernmental revenue line which is the appropriate accounting
practice.
other funds overview of revenue and expenditures section shows LEOFF lover
budget expenses but will be fixed in the fourth quarter supplemental
there has been an adjustment to the original $188,500 in the Lodging tax but in
a supplemental $150,000 was added for an overall $338,500.
The meeting was adjourned at 4:57 p.m. by Les Thomas.
Aid
Jennifer Hays
Operations Committee Secretary