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4 KENT CITY COUNCIL AGENDAS
-r November 3 2015
. • ffzwre � Council Chambers
Mayor Suzette Cooke
Council President Dana Ralph
Councilmember Jim Berrios Councilmember Bill Boyce
Councilmember Brenda Fincher Councilmember Dennis Higgins
Councilmember Deborah Ranniger Councilmember Les Thomas
*********************************************************************
COUNCIL MEETING AGENDA
5 P.M.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Community Events
C. Economic and Community Development Report
D. Intergovernmental Reports
5. PUBLIC HEARING
6. PUBLIC COMMENT - Please state your name and address for the record. You
will have up to three (3) minutes to provide comment. Please address all
comments to the Mayor or the Council as a whole. The Mayor and Council
may not be in a position to answer questions during the meeting. For more
details regarding the public comment process, please refer to the section
titled, "Public Comments," on the reverse side.
7. CONSENT CALENDAR
A. Minutes of Previous Meetings and Workshop — Approve
B. Re-appointment of Lew Sellers to the Public Facilities District — Confirm
C. Re-appointment of Dan Cox and Bayard DuBois to the Arts Commission -
Confirm
D. Department of Ecology Coordinated Prevention Grant — Authorize
E. Local Hazardous Waste Management Program Grant Amendment No. 1 —
Authorize
F. 2015 Third Quarter Fee-in-lieu Funds — Accept
G. 2016 Community Development Block Grant Annual Action Plan - Approve
8. OTHER BUSINESS
9. BIDS
10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
(Continued)
COUNCIL MEETING AGENDA CONTINUED
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office. The Agenda Summary page and complete packet are on the website at
KentWA.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at 253.856.5725. For TDD relay service, call the Washington
Telecommunications Relay Service at 1.800.833.6388.
CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
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PUBLIC COMMUNICATIONS
A) Public Recognition
B) Community Events
C) Economic and Community Development Report
D) Intergovernmental Reports
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PUBLIC HEARING
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 7A
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through G.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the council meeting of October 6, 2015.
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Kent City Council Meeting Minutes
October 6, 2015
The regular meeting of the Kent City Council was called to order at 7:02 p.m. by
Mayor Cooke.
Councilmembers present: Ralph, Fincher, Higgins, Ranniger and Thomas.
Councilmembers Berrios and Boyce were excused.
CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF. Chief
Administrative Officer Derek Matheson stated that agenda item 7C is an excused
absence for Councilmember Higgins for the September 29 special Council meeting. He
also suggested adding item 70, an excused absence for Councilmember Boyce for
tonight's meeting and an Executive Session regarding litigation.
PUBLIC COMMUNICATIONS
A. Historical Note from Kent's 125th Anniversary — Dennis Higgins, Kent
Councilmember and Board of Trustees member for the Greater Kent Historical Society
presented "Meridian", highlighting the former community that was located on East Hill
in the late 1800's.
B. Public Recoanition — Councilmember Fincher thanked the Greater Kent
Historical Society for the presentation that occurred at their annual fundraising dinner
last weekend concerning "Military Road."
Mayor Cooke announced that the City of Kent Employee of the Month for the month of
October was Mark Hendrickson from the Parks, Recreation and Community Services
Department. She highlighted the many events that Mark is responsible for in the City.
C. Proclamation for Re Leaf 2015 at Clark Lake Park — Mayor Cooke presented
the Re Leaf 2015 at Clark Lake Park proclamation to Victoria Andrews, Special
Programs Manager, Parks, Recreation and Community Services. Andrews noted that
the event is on October 10, 2015 and it involves removing invasive species from the
park and planting acceptable vegetation.
D. Proclamation for Arbor Day 2015 — Mayor Cooke presented the Arbor Day
2015 proclamation to Victoria Andrews who noted that the City's Arbor Day event will
be held on October 17, 2015 at Riverview Park where 125 trees will be planted.
E. Proclamation for World Homeless Day — Mayor Cooke read and presented
the World Homeless Day proclamation to Patricia Gray, Chair of the KentHOPE Board
and Rhonda Tilbert. Mayor Cooke proclaimed October 10, 2015 as World Homeless Day
in the City of Kent.
F. Appointment of Members to the Bicycle Advisory Board — Mayor Cooke
announced her appointments to the Bicycle Advisory Board. She introduced proposed
members Scott Taylor, Kyle Applebury, Andrew Sobczyk, Christopher Varo and Steven
Kent City Council Meeting Minutes
Plank. Each of the appointees introduced themselves and communicated why they
were interested in being on the Bicycle Advisory Board.
G. Community Events — Council President Ralph highlighted the Spotlight Series
including the artists that will be performing and when. She announced that the
Thunderbirds won last Saturday and that tickets are available on the ShoWare Center
website, with the next home game being October 10. She noted the Tacoma Stars
indoor soccer team has their first game on Friday, November 6. There are limited
tickets available for Disney on Ice's "Frozen", and the radio station The WOLF's
"Hometown Country Christmas" will also be at the ShoWare Center.
H. Economic and Community Development Report — Economic and
Community Development Director Ben Wolters presented his report. He highlighted a
ranking from WalletHub.com which reported that the City of Kent is the 7th Fastest
Growing Mid-Size City in the United States. He communicated the metrics that were
used and stated that they rated the industrial market in the City as "very hot." He
noted that Big League Edge, The Great American Bagel, Brook Furniture Rental,
Provail, and Seattle's Favorite Gourmet Cookies and Dessert Company are companies
that have moved into Kent just recently. He noted that the Washington Technology
Industry is having their small business event at CenterPointe on October 20.
Additionally, he stated that they are working on the "Made in Kent" campaign with
Green River College marketing students. He discussed the Chateau Meridian
development and the rising home values.
Councilmember Thomas noted that Renton was sixth in the small city category.
I. Intergovernmental Reports — Council President Ralph communicated that
there was a Regional Law Safety and Justice Committee meeting that took place at
ValleyCom. Technology in the courtroom and a way to streamline the ticketing process
in King County were both discussed. There was also an update on the Puget Sound
Emergency Radio Network.
Councilmember Higgins noted that the Regional Transportation Committee met in
September and looked at the King County Metro Strategic Plan, including what
alternative services could be available here in Kent and South King County. He noted
that there were also discussions around the opening of the Husky Stadium Link
Station. He said he inquired as to why something like this couldn't be done in the
Midway or Highline area in South King County to provide better service in the
neighborhoods. He noted that the Sound Cities Association is meeting on the October
21 with a networking dinner occurring on October 28.
Councilmember Fincher stated that she attended a meeting with the President of
Liberia where they discussed Ebola and their efforts on working with the United States
on economic development in Liberia.
Mayor Cooke added that the Ambassador of Liberia has requested follow-up with the
Liberian community and the City of Kent to see if there is a partnership that can be
made.
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Kent City Council Meeting Minutes
PUBLIC HEARING
PUBLIC COMMENT
1. Toni Troutner, Kent — Troutner expressed concerns about homelessness. She
noted that she is involved in the Kent Severe Weather Shelter and discussed the
specifics of the facility.
2. Gwen Allen-Carston, Kent — Allen-Carston thanked the Mayor for her service
and her willingness to meet with her. She thanked Senator Joe Fain for his assistance
in obtaining funds for the YMCA, and the Code Enforcement staff and for their help in
the past. She thanked Police Chief Thomas for the Community Task Force and having
it available to the residents. She thanked Councilmember Higgins for his assistance on
the repairs on 109th Street and inquired about future work on the retention pond there.
CONSENT CALENDAR
Council President Ralph moved to approve Consent Calendar items A through
O, seconded by Councilmember Thomas. Motion carried 5-0.
A. Approval of the Minutes — Approve. The minutes of the workshop and
regular council meeting of September 15, 2015 were approved.
B. Excused Absence for Councilmember Jim Berrios — Approve. The Council
approved an excused absence for Councilmember Berrios as he is unable to attend
the City Council meeting of October 6, 2015.
C. Excused Absence for Councilmember Higgins — Approve. The Council
approved an excused absence for Councilmember Higgins as he was unable to attend
the special meeting of September 29, 2015.
D. 2015 Paint Line Striping — Accept as Complete. The Mayor was authorized
to accept the 2015 Paint Line Striping project as complete and release retainage to
Apply-A-Line, Inc. upon receipt of standard releases from the state and the release of
any liens.
E. 2015 Vehicle Detector Loops — Accept as Complete. The Mayor was
authorized to accept the 2015 Vehicle Detector Loops project as complete and release
retainage to Pioneer Cable Contractors, Inc. upon receipt of standard releases from the
state and the release of any liens.
F. James Street Bicycle Path (Green River Trail to Interurban Trail) Grant
— Authorize. The Public Works Director was authorized to return to the Puget Sound
Regional Council the $221,750 grant for the James Street Bicycle Corridor project
subject.
G. 2016 Mid-Biennium Budget Adiustment — Set Second Public Hearing
Date. (No action required)
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Kent City Council Meeting Minutes
H. 2016-2021 Capital Improvement Plan - Set Second Public Hearina Date.
(No action required)
I. Comprehensive Plan/Capital Facilities Element Amendment and Update
to Kent City Code Chapter 12.13 School Impact Fees - Set Public Hearing
Date. (No action required)
J. 2015 Tax Levy for 2016 Budget - Set Public Hearing Date. (No action
required)
K. Appointment of Members to the Kent Bicycle Advisory Board - Approve.
The Council confirmed the appointments of Scott Taylor, Kyle Applebury, Andrew
Sobczyk, Christopher Varo and Steven Plank to the Kent Bicycle Advisory Board for
two year terms.
L. Resolution Adopting Countywide Planning Policy Amendments, School
Siting Process - Adopt. Resolution No. 1915 was adopted, ratifying the amendments
to the King County Countywide Planning Policies (CPPs) to outline a process for school
districts and jurisdictions to work together to identify future school sites within the
Urban Growth Area.
M. Ordinance Adopting the International Property Maintenance Code -
Adopt. Ordinance No. 4170 was adopted, amending title 14 of the Kent City Code to
adopt the 2012 edition of the International Property Maintenance Code together with
the City's local amendments.
N. Re-lampina Proiect at Kent Memorial Park and Hogan Fields - Accept as
Complete. The Mayor was authorized to accept as complete, the re-lamping projects
at Kent Memorial Park and Hogan Fields with Eastside Electrical.
OTHER BUSINESS
BIDS
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President. - Council President Ralph noted that the workshop
discussion was on the 2016 Biennial Budget. She added that the second topic was on
"Meet Me on Meeker" which looks at the development possibilities available on Meeker
Street from the golf course through downtown Kent. She said that they discussed
parking, walking conditions, lighting, and funding.
B. Mayor. - Mayor Cooke communicated that some of the City staff and
Councilmember Berrios attended a Public Innovators Lab Guide which provided a tool
kit on how to better engage with the community. She noted that the staff who
attended the presentation have briefed her and want to incorporate it into the City's
policies. Mayor Cooke also communicated that in the proposed budget there is an item
to utilize the banked property tax. This means a homeowner with a house valued at
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Kent City Council Meeting Minutes
$300,000 would pay $20.00 per year, not per month. Additionally, if your property is
valued at less than $300,000 the assessment would be lower.
C. Chief Administrative Officer. — Chief Administrative Officer Derek Matheson
noted that there is a large amount of public property on Meeker Street and he noted
that the B&O funds have been used to pave asphalt paths for pedestrians. This, he
said, saves trees and allows for safer conditions when vehicles are travelling 40 miles
per hour on Meeker. He added that the CAO report is in the packet and there is an
executive session for ten minutes concerning pending litigation, as per RCW
42.30.110(1)(i)(c).
D. Economic & Community Development Committee. — No report.
E. Operations Committee. — No report.
J. Parks and Human Services Committee. — Councilmember Ranniger
communicated that the next meeting is Thursday, October 22 at 5 p.m.
G. Public Safety Committee. — Council President Ralph stated that the next
meeting is Tuesday, October 13 at 4:30 p.m.
H. Public Works Committee. — In the minutes.
I. Reaional Fire Authority. — Councilmember Thomas highlighted that the next
meeting tomorrow night at Station #38 at 5:30 p.m.
EXECUTIVE SESSION
A. Pendina Litiaation, as per RCW 42.30.110(1)(i)(c).
At 8:13 p.m., Mayor Cooke announced that the Council would enter into an Executive
Session for ten minutes to discuss pending litigation as per RCW 42.30.110(1)(i)(c).
At 8:23 p.m., the Executive Session concluded and Mayor Cooke reconvened the
regular meeting.
ACTION AFTER EXECUTIVE SESSION
No action.
ADJOURNMENT
The meeting adjourned at 8:23 p.m.
Ronald F. Moore, MMC
City Clerk
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K EN*•
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Agenda Item: Consent Calendar — 7B
TO: City Council
DATE: November 3, 2015
SUBJECT: Re-appointment of Lew Sellers to the Public Facilities District — Confirm
MOTION: Confirm the Mayor's re-appointment of Lew Sellers, to Position 5
of the Kent ShoWare Events Center Public Facilities District Board for a
four-year-term.
SUMMARY: Lew Sellers has been recommended by Mayor Cooke to be re-appointed
to the Board of Directors for the Kent Events Center Public Facilities District. In
accordance with City of Kent Ordinance No. 3852 and Public Facilities District
Resolution No. 1769, each director was appointed to a different term in order to
stagger the term end dates. These legislative documents and RCW 35.57.010(3)(a)
require that after the initial appointment, each director's term is to be for a period of
four years. Mr. Sellers' next four-year-term would expire on September 1, 2019.
Therefore, the Mayor requests Council confirm her re-appointment of Mr. Sellers to a
new four-year-term.
EXHIBITS: None
RECOMMENDED BY: Mayor Suzette Cooke
BUDGET IMPACTS: None
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K EN*•
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Agenda Item: Consent Calendar — 7C
TO: City Council
DATE: November 3, 2015
SUBJECT: Re-appointment of Dan Cox and Bayard DuBois to the Arts Commission
- Confirm
MOTION: Confirm the Mayor's reappointment of Dan Cox and Bayard
DuBois to the Kent Arts Commission for additional four-year terms.
SUMMARY: Dan Cox was appointed to the Arts Commission in 2012 and seeks re-
appointment for an additional four-year term. Dan believes the arts are powerful and
enable us to recognize the value of people and community. Dan has chosen to give
back to his community through service and the Arts Commission remains a natural fit
for him.
Bayard DuBois was appointed to the Arts Commission in 2007. Bayard brings a rich
background in performing arts and currently conducts the "Breath of Aire" Choir that
performs at charitable/fundraising events. Bayard has been an active member of the
commission and seeks re-appointment for an additional four-year term.
If confirmed, each re-appointment term will end on October 31, 2019. I am pleased to
recommend reappointment of Dan Cox and Bayard DuBois for your confirmation.
RECOMMENDED BY: Mayor Suzette Cooke
BUDGET IMPACTS: None
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K EN*•
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Agenda Item: Consent Calendar — 7D
TO: City Council
DATE: November 3, 2015
SUBJECT: Department of Ecology Coordinated Prevention Grant — Authorize
MOTION: Authorize the Mayor to accept the Coordinated Prevention Grant
in the amount of $123,522.67 and authorize expenditure of the grant funds,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director.
SUMMARY: The Coordinated Prevention Grant is a two year grant funded by the
Washington State Department of Ecology. It pays 75% of the "maximum eligible
program cost" which for Kent is $123,522.67. A 25% match will be provided by the
King County Waste Reduction and Recycling Grant.
This grant funds Residential and Commercial Waste Reduction and Recycling Programs
including events for collection of materials hard-to-recycle at the curb: appliances,
electronic equipment, mattresses, Styrofoam, bulky yard debris and concrete.
EXHIBITS: Coordinated Prevention Grant
RECOMMENDED BY: Public Works Committee
YEA: Ralph, Fincher, Higgins NAY:
BUDGET IMPACTS: The City will receive from the Washington State Department of
Ecology $92,642.00, distributed on a cost basis as tasks are completed. The required
25% match of $30,880.67 will come from the King County Waste Reduction and
Recycling Grant.
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Agreement No: W2RCPG-1517-PentPW-00075 Page 1 of 17
Project Title: 2015-17 CPG Kent IMP
Recipient Name: City ofKent
DEPAHFMFNT OF
State of WashifIgtorl
Agreement W2RCPG-1517-KentPW-00075
WASTE 2 RESOURCES COORDINATED PREVENTION GRANT PROGRAM AGREEMENT
BETWEEN THE STATE OF WASIIINGTON DEPARTMENT OF ECOLOGY
AND
City of Kent
This is a binding Agreement entered into by and between the State of Washington, Department of Ecology,
hereinafter referred to as "ECOLOGY"and City of Kent,hereinafter referred to as the "RECIPI ENT" to cant'out
with the provided funds activities described herein.
GENERAL INFORMATION
Project Title: 2015-17 CPG Kent IMP
Total Cost: $123,522.67
Total Eligible Cost: $123,522.67
Ecology Share: $92,642.00
Recipient Share: $30,880.67
The Effective Date of this Agreement is: 07/10/2015
The Expiration Date of this Agreement is no later than 06/30/2017
Project 7 ype: Implementation
Project Short Description:
The RECIPIENT(City of Kent)will host up to six(6)Residential Recycling Collection Events for City residents
with its$123,522.67 CPG monies. The RECIPIENT expects to divert 300 tons of recycled material,which includes
an estimated 25 tons of organics and 60 tons of moderate risk waste, from 4000 residential participants as a result of
making over 188,000 resident contacts during the 2015-17 grant cycle.
Proiect Long Description:
N/A
Overall Goal:
Provide regional solutions and intergovernmental cooperation;prevent or minimize environmental contamination
through planning and project implementation; and comply with state and local solid and hazardous waste
management plans and laws.
W2 RCPG-1517-KentPW-00075
Agreement No: W2RCPG-1517-KentPW-00075 Page 2 of 17
Project Title: 201547 CPC Kent IMP
Recipient Name: City of Kent
RECIPIENT INFORMATION
Organization Name: City of Kent
Federal Tax ID: 91-6001254
DUNS Number: 000000000
Mailing Address: 220 Fourth Ave S
Kent, WA, 98032
Physical Address: 220 Fourth Ave S
Kent,Washington, 98032
Organization Email: ghungerford@kentwa.gov
Contacts
Project Manager Regina Hungerford
Conservation Coordinator
PW Works Engineering
220 Fourth Ave. S.
Kent, Washington,98032
Email: ghungerford@kentwa.gov
Phone: (253) 856-5549
Billing Contact Paul Devine
General Manager
4715 SW WALKER ST
Seattle, Washington,98116
Email: pauldevine@msn.com
Phone: (206)938-8262
Authorized Regina Hungerford
Signatory Conservation Coordinator
PW Works Engineering
220 Fourth Ave. S.
Kent, Washington, 98032
Email: ghungerford a kentwa.gov
Phone: (253) 856-5549
W2RCPG-1517-KentPW-00075
Agreement No: W2RCPG-1517-KentPW-00075 Page 3 of t7
Project Title: 20t5-17 CPG Kent IMP
Recipient Name: City of Kent
ECOLOGY INFORMATION
Mailing Address: Department of Ecology
Waste 2 Resources
PO BOX 47600
Olympia, WA 98504-7600
Physical Address: Waste 2 Resources
300 Desmond Drive
Lacey, WA 98503
Contacts
Project Vicki Colgan
Manager '.....
3190 160th Ave SE
Bellevue, Washington, 98008-5452
Email: vcol461@ecy.wa.gov
Phone: (425)649-7224
Financial Vicki Colgan
Manager '..
3190 160th Ave SE
Bellevue, Washington, 98008-5452
Email: vcol461@ecy.wa.gov
Phone: (425)649-7224
W 2 RC PG-1517-KentPW-00075
Agreement No: W2RCPG-1517-KentPW-00075 Page 4o£17
Project Title: 2015-17 CPG Kent IMP
Recipient Name: City ofKent
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things
necessary for or incidental to the performance of work as set forth in the Scope of Work.
RECIPIENT agrees to read, understand, and accept all information contained within this entire Agreement.
Furthermore, RECIPIENT acknowledges that they have reviewed the terms and conditions of this Agreement, Scope
of Work, attachments, all incorporated or referenced documents, as well as all applicable laws, statutes, rides,
regulations, and guidelines mentioned in this Agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings or
representations other than as set forth, or incorporated by reference, herein.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be
binding until so approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement.
IN WITNESS WHFRF,OF,the parties hereby sign tlus Agreement
Washington State
Department of Ecology City of Kent
Program Manager Date Regina Hungerford Date
Conservation Coordinator
Waste 2 Resources
Suzette Cooke
Mayor, City of Kent Date
W2RCPG-1517-KentPVA'-00075
Agreement No: W2RCPG-1517-KentPW-00075 Page 5of17
Project Title. 2015-17 CPG Kent IMP
Recipient Name: City of Kant
SCOPE OF WORK
Task Number: 1 Task Cost: $123,522.67
Task Title: WR&R: Residential Collection Events
Task Description:
The RECIPIENT'will host up to six(6)Residential Recycling Collection Events for City residents during this grant
cycle. The events will provide residents with the opportunity to divert hard-to-recycle items from the waste stream by
recycling them in a convenient City location,as well as serve as an opportunity to distribute educational materials on
how to reduce waste and recycle using City-sponsored or private sector WR&R programs.
The RECIPIENT may charge user fees for some items or may drop user fees to increase the volume of materials
collected. The RECIPIENT will credit this grant for any revenue received from the collection of fees or commodity
sales on items the grant is directly supporting.In addition,the Coordinated Prevention Grant Program does not pay for
costs covered by an existing product stewardship program(such as E-cycle Washington,LightRecycle Washington, or
Ca112Recycle).Contact your Ecology grant project manager or consult the following website if you are unsure about a
cost's grant-eligibility:http://www.ecy.wa.gov/programs/swfa/ProduotSteNvardshipFAQ.html.
The costs of membership in civic, business,and technical/professional organizations are allowed to the extent they are
covered in the overhead rate. I f the RECIPIENT does not charge overhead to this task, it may directly bill for
membership(s)pre-approved by ECOLOGY.
Task Goal Statement: '..
Decreasing the amount of organics,moderate risk waste(MRW), and other hard-to-recycle items from being landfilled
by holding collection events in a convenient location for City residents;is the goal of the program,thereby also
keeping environmentally damaging materials from finding their way to stonndrains, streams, and other isolated sites in
our City. Human health risks from these materials will be lowered as well.
Task Expected Outcome:
The RECIPIENT expects to divert 300 tons of recycled material,which includes an estimated 25 tons of organics and
60 tons of moderate risk waste, from 4000 residential participants as a result of making 188,000 resident contacts. fhe
RECIPIENT will provide the following information to the Department of Ecology for project evaluation:
1)The number of events held.
2)The number of event participants attending-the site greeter will count cars as they arrive.
3)The volume of each material collected in pounds/tons as reported from event vendors and from material delivered
to recycling centers.
4)The numbers of promotional/educational contacts made.
Recipient Task Coordinator: Paul Devine
W2RCPG-I 517-KentPW-00075
Agreement Ni n W2RCPG-1517-KentPW-00075 Page 6 of 17
Project Title: 2015-17 CPG Kent IMP
Recipient Name: City of Kent
WR&R: Residential Collection Events
Deliverables
Number Description Due Date
1.1 Q 1:No Work this quarter.
1.2 Q2: Arrange date and site for event.Arrange event vendors. Hold
Recycling Collection Event.Recycle materials collected at event. Prepare
project progress report and payment request for grant reimbursement.
1.3 Q3:Arrange date and site for event.Arrange event vendors.Hold
Recycling Collection Event. Recycle materials collected at event. Prepare
project progress report and payment request for grant reimbursement.
1.4 Q4: Arrange date and site for event.Arrange event vendors. Hold
Recycling Collection Event.Recycle materials collected at event. Prepare
project progress report and payment request for grant reimbursement
1.5 Q5:No work this quarter.
1.6 Q6:Arrange date and site for event.Arrange event vendors. Hold
Recycling Collection Event.Recycle materials collected at event.Prepare
project progress report and payment request for grant reimbursement.
1.7 Q7:Arrange date and site for event. Arrange event vendors.Hold
Recycling Collection Event.Recycle materials collected at event. Prepare
project progress report and payment request for grant reimbursement.
1.8 Q8: Arrange date and site for event.Arrange event vendors. Hold
Recycling Collection Event.Recycle materials collected at event. Prepare
project progress report and payment request for grant reimbursement and
closeout.
W 2 RC P G-1517-KentPW-00075
Agreement No: W2RCPG-15 1 7-KentPW-00075 Page 7 of 17
Project Title. 2015-17 CPG Kent INIP
Recipient Name. City ofKent
BUDGET
Funding Distribution EG160221
Funding Titic: State Building Construction Account
Funding Type: Grant Funding Expiration Date: 06/30/2017
Funding Effective Date: 07/10/2015
Funding Source:
Title: State Building Construction Account(SBCA)
Type: State
CFDA:
Assistance Agreement:
Description:
Recipient Match%: 25
InKind Interlocal Allowed: Yes
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
State Building Construction Account 'Task Total I
WRRR: Residential Collection Events $ 123,522.67
Total: $ 123,522.67
W2RCPG-1517-KentPW-00075
Agreement No. W2RCPG-1517-KentPW-00075 Page 8 of 17
Project Antle: 2015-17 CPG Kent IMP
Reapient Name: City of Kent
Funding Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
State Building Construction 25.00 % $ 30,880.67 S 92,642.00 $ 123,522.67
Account
Total $ 30,880.67 S 92,642.00 S 123.522.67
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
Indirect costs can be charged at a rate of up to 25%of salaries and benefits.
GENERAL FEDERAL CONDITIONS
If a portion or all of the fonds for this agreement are provided through federal finding sources or this
agreement is used to match a federal grant award,the following terms and conditions apply to you.
CERTIFICATION REGARDING SUSPENSION DEBARMENT. INELIGIBILITY OR VOLUNTARY EXCLUSION•
1. The RECIPIENT/CONTRACTOR, by signing this agreement,certifies that it is not suspended, debarred,
proposed for debarment,declared ineligible or otherwise excluded from contracting with the federal
government,or from receiving contracts paid for with federal finds. If the RECIPIENT/CONTRACTOR is
unable to certify to the statements contained in the certification,they must provide an explanation as to why they
cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become
erroneous by reason of changed circumstances.
3. The terms covered transaction,debarred,suspended,ineligible,lower tier covered transaction,participant,
person,primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause, have
the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.
You may contact the department for assistance in obtaining a copy of those regulations..
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION, DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
6. Pursuant to 2CFR180.330,the RECIPIEN"r/CONTRACTOR is responsible for ensuring that any lower tier
covered transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of
Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal
remedies,including suspension and debarment
W2RCPG-1517-Kemp W-00075
Agreement No: W2RCPG-I517-KentPW-00075 Page 9 of 17
Projeet7 itle'. 2015-17 CPG Kent IMP
Recipient Name_ ON,of Kent
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
httu://www s tn?,Ipvy and print a copy of completed searches to document proof of compliance.
Federal Funding Accountability And Transparency Act(FFATA)Reporting Requirements:
RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395)and return it with the signed
agreement to ECOLOGY,
Any RECIPIENT that meets each of the criteria below must also report compensation for its five top executives,
using FFATA Data Collection Form.
Receives more than$25,000 in federal funds under this award; and
Receives more than 80 percent of its annual gross revenues from federal funds;and
Receives more than$25,000,000 in annual federal funds
ECOLOGY will not pay any invoice until it has received a completed and signed FFATA Data Collection Form.
ECOLOGY is required to report the FFATA information for federally funded agreements, including the required
DUNS number, at vtir4w tsrs.r oe "h1m.//vaww fsrs,gos_within 30 days of agreement signature. The FFATA
information will be available to the public at www_usaspending.,guv <ht p//wvvW,usasRen( ne Pov>.
For more details on FFATA requirements,see www.lsou
GENERAL TERMS AND CONDITIONS
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans—FACT,
Edition". https://foiti'ess.Wa.gov/ecy/publications/SummaryPages/1401002.htinl
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper
management of all funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement,including ensuring
all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right
to request proof of compliance by subgrantees and contractors.
d) RECI PIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the
extent and character of all work and services.
2. AMENDMENTS AND MOD]FICA'LIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No
subsequent modifications)or amendment(s) of this Agreement will be of any force or effect unless in writing and
signed by authorized representatives of both parties. ECOLOGY and the RF,CIPIF,NT may change their respective staff
contacts and administrative information without the concurrence of either party.
3. ARC11AEOLOGICALAND CULTURAL RESOURCES
RECIPIENT shall take reasonable action to avoid,minimize,or mitigate adverse effects to archeological or cultural
resources. Activities associated with archaeological and cultural resources are an eligible reimbursable cost subject to
W2RCPG-I517-KentPW-00075
Agreement No: W2RCPG-1517-KentPW-00075 Page 10 of t7
Project Title: 2015-17 CPG Kent IMP
Recipient Name: City of Kent
approval by ECOLOGY.
RECIPIENT shall:
a) Immediately cease work and notify ECOLOGY if any archeological or cultural resources are found while
conducting work udder this Agreement.
b) Immediately notify the Department of Archaeology and Historic Preservation at(360) 586-3064,in the event
historical or cultural artifacts are discovered at a work site.
c) Comply with Governor Executive Order 05-05, Archaeology and Cultural Resources,for any capital construction
projects prior to the start of any work.
d) Comply with RCW 27.53,Archaeological Sites and Resources, for any work performed under this Agreement, as
applicable. National Historic Preservation Act(NHPA)may require the RECiP1 ENT to obtain a permit pursuant to
Chapter 27.53 RCW prior to conducting on-site activity with the potential to impact cultural or historic properties.
4. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
5. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees,
ECOLOGY, all affected local,state,or federal jurisdictions,and any interested individuals or groups.
6. COMPENSATION
a) Any work performed prior to effective date of this Agreement will beat the sole expense and risk of the
RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified
with ECOLOGY prior to incurring costs. Costs that are conditionally eligible may require approval by ECOLOGY
prior to purchase.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and
supporting documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty(30)days aftcr receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State Department of Enterprise Services'Statewide Payee
Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at
the website,http://www.des.wa.gov/services/ContractingPttrchasingBusiness/VendorPay/Pages/default.aspx. For any
questions about the vendor registration process contact the Statewide Payee Help Desk at(360)407-8180 or email
payeehelpdesk@des.wa.gov.
h) ECOLOGY may,at its sole discretion,withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY maybe paid to the RECIPIENT when the work described herein, or a portion
thereof,has been completed if,at ECOLOGY's sole discretion,such payment is reasonable and approved according to
this Agreement, as appropriate, or upon completion of an audit as speci fled herein.
j) RECIPIENT should submit final requests for compensation within thirty (30)days after the expiration date of this
Agreement.Failure to comply may result in delayed reimbursement.
7. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable Federal, State and local laws, orders,regulations,and permits
related to this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws,regulations,and policies of the United States and the State
of Washington which affect wages and job safety.
W 2 RC PG-1517-KentPW-00075
Agreement No. W2RCPG-15l7-KentPW-00075 Page I I of 17
Project Title: 2015-17 CPG Kent IMP
Recipient Name: City of Kent
b) RECIPIENT agrees to be bound by all federal and state laws,regulations,and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits
required by authorities having jurisdiction over the project are obtained. RECIPIENT'must include time in their project
timeline for the permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the
RECIPIENT fails to comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington,it is considered
modified to conform to that statute or rule of law.
8. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer,member, agent,or employee, who exercises any function or
responsibility in the review,approval,or carrying out of this Agreement,shall not have any personal or financial
interest;direct or indirect,nor affect the interest of any corporation,partnership, or association in which he/she is a pail,
in this Agreement or the proceeds thereof.
9. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall
award all contracts for construction,purchase of goods,equipment,services, and professional architectural and
engineering services through a competitive process, if required by State law. RECIPIENT is required to follow
procurement procedures that ensure legal,fair,and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT
may be required to provide written certification that they have followed their standard procurement procedures and
applicable state law in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with
state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion,
10. DISPUTES
When there is a dispute with regard to the extent and character of the work,or any other matter related to this
Agreement the determination of ECOLOGY will govern,although the RECIPIENT shall have the right to appeal
decisions as provided for below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten(10)business days, unless more time is needed, after concluding the
review.
The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of
such decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal,The decision of the Director or
duly authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal
W 2 RCPG-1517-Kcnn"Al 00075
Agreement No: W2RCPG-1517-KentPW-00075 Page 12 of 17
Project Title: 2015-17 CPC Kent INIP
Recipient Name: City of Kent
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's
decision will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this
Agreement and in accordance with the decision rendered.
Nothing in this contact will be construed to limit the parties'choice of another mutually acceptable method, in addition
to the dispute resolution procedure outlined above.
11. ENVIRONMENTALSTANDARDS
a) RECIPIENT'S who collect environmental-monitoring data must provide these data to ECOLOGY using the
Environmental Information Management System (HIM). 'to satisfy this requirement these data must be successfully
loaded into EIM, see instructions on the EIM website at: http://www.eey.wa.gov/eim.
b) RECIPIENTS are required to follow ECOLOGY's data standards when Geographic Information Systern (GIS)data
are collected and processed. More information and requirements are available at:
littp://NN,Ww.ecy.wa.gov/services/gis/data/standards/standat-ds.lum. RECIPIENTS shall provide copies to ECOLOGY of
all final GIS data layers, imagery,related tables,raw data collection files,map products,and all metadata and project
documentation.
c) RECIPIENTS must prepare a Quality Assurance Project Plan(QAPP)when a project involves the collection of '....
environmental measurement data. QAPP is to ensure the consistent application of quality assurance principles to the
planning and execution of all activities involved in generating data. RECIPIENTS must follow ECOLOGY's
Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004(Ecology Publication
No. 04-03-030). ECOLOGY shall review and approve the QAPP prior to start of work. I'he size, cost,and complexity
of the QAPP should be in proportion to the magnitude of the sampling effort.
12. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought
hereunder will be in the Superior Court of Thurston County.
13. INDEMNIFICATION
ECOLOGY will in noway be held responsible for payment of salaries, consultant's fees, and other costs related to the
project described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the
other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act
or omission of that party or that party's agents or employees arising out of this Agreement.
14. INDEPENDENT STATUS
The employees,volunteers, or agents of each party who are engaged in the performance of this Agreement will continue
to be employees, volunteers,or agents of that party and will not for any purpose be employees,volunteers, or agents of
the other party.
15. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to
give up any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission,or gift in
return for award of a subcontract hereunder.
16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE)
RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and
W'2RCPG-1517-KentPW-00075
Agreement No: W2RCPG-1517-KentPW-00075 Page 13 of 17
Project Title_ 2015-17 CPG Kent IMP
Recipient Name: City of Kent
women-owned (W BE) businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged
to take the following actions,when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods
or services.
b) Divide the total requirements,when economically feasible, into smaller tasks or quantities,to permit maximum
participation by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit,which will encourage participation of qualified
minority and women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises
(OMWBE)(866-208-1064) and the Office of Minority Business Enterprises of the U.S.Department of Commerce,as
appropriate,
17. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein,the inconsistency shall be resolved by
giving precedence in the following order: (a) applicable Federal and State statutes and regulations;(b) Scope of Work;
(c) Special Terms and Conditions; (d)Any provisions or terms incorporated herein by reference including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; and(e) the General Tenris and Conditions.
18. PRESENTATION AND PROMOTIONAL MATERIALS
RECIPIENT shall obtain ECOLOGY's approval for all communication materials or documents related to the
fulfillment of this Agreement. Steps for approval:
a) Provide a draft copy to ECOLOGY for review and approval ten(10)business days prior to production and
distribution of any documents or materials compiled or produced.
b) ECOLOGY reviews draft copy and reserves the right to require changes until satisfied.
c) Provide ECOLOGY two(2)final copies and an electronic copy of any tangible products developed.
Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,
videos,audio tapes, CDs,curriculum,posters,media announcements,or gadgets, such as a refrigerator magnet with a
message as well as media announcements, and any other online communication products such as Web pages, blogs, and
Twitter campaigns. If it is not practical to provide a copy,then the RECIPIENT must provide a complete description '..
including photographs, drawings, or printouts of the product that best represents the item.
RECIPIENT shall include time in their project timeline for ECOLOGY's review and approval process.
RECIPIENT shall acknowledge in the materials or documents that funding was provided by ECOLOGY.
19. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of fiords by submitting payment requests and progress
reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not
document timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed
without a progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July I
through September 30, and October 1 through December 31. Reports shall be submitted within thirty(30)days after
the end of the quarter being reported.
c) RECIPIENT shall submit the Closeout Report within thirty(30)days of the expiration date of the project, unless an
W3RCPG-1517-KentPW-00075
Agreement No: W2RCPG-I517-KenlPW-00075 Page 14 of 17
Project Title: 2015-17 CPC Kent IMP
Recipient Name City of Kent
extension has been approved by ECOLOGY. RECIPIENT shall use the ECOLOGY provided closeout report format.
20. PROPERTY RIGHT'S
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable
property,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,nonexclusive, and
irrevocable license to reproduce,publish,recover, or otherwise use the material(s) or property,and to authorize others
to use the same for federal, state,or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY
information;present papers,lectures, or seminars involving information supplied by ECOLOGY;or use logos,reports,
maps,or other data in printed reports,signs, brochures, pamphlets,etc.,appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement,in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology
Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part
with funds furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary,
or upon specific instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the
RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by
ECOLOGY. If said properly is lost,stolen,or damaged while in the RECIPIENT's possession,then ECOLOGY shall
be reimbursed in cash or by setoff by the RFCIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds
for the acquisition of land or facilities:
a. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in
this Agreement.
b. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to
disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens
certificates, or abstracts,and attorney's opinions establishing that the land is free from any impediment,lien, or claim
which would impair the uses intended by this Agreement.
g) Conversions. Regardless of the agreement expiration date,the RECIPIENT shall not at any time convert any
equipment,property,or facility acquired or developed under this Agreement to uses other than those for which
assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned
upon payment to ECOLOGY of that portion of the proceeds of the sale,lease,or other conversion or encumbrance
which monies granted pursuant to this Agreement bear to the total acquisition,purchase,or construction costs of such
property.
21. RECORDS, AUDITS,AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement,including any
engineering documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for auditor inspection by ECOLOGY,or by any duly authorized audit representative of the State of
Washington, for a period of at least three(3)years after the final grant payment or loan repayment, or any dispute
resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify
discrepancies in the records.
W 2RCPG-1517-KentPW-00075
Agreement No: W2RCPG-15 t7-KentPW-00075 Page 15 of 17
Project Title: 2015-17 CPC Kent IMP
Recipient Name: City of Kent
ECOLOGY reserves the right to audit,or have a designated third party audit, applicable records to ensure that the state
has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be
enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to
ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of
this Agreement and for at least three (3)years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative,at all reasonable times,
in order to monitor and evaluate performance,compliance, and any other conditions under this Agreement.
22. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory
performance of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s)
or unallowable cost charged to this agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this
Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments
within thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the
time ECOLOGY demands repayment of funds.
Any property acquired under this Agreement, at the option of ECOLOGY,may become ECOLOGY's property and the
RE,CIPIENI's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
23. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,
such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid
provision, and to this end the provisions of this Agreement are declared to be severable.
24. STATE ENVIRONMENTAL POLICY ACT(SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State
Environmental Policy Act(Chapter 43.21 C RCW and Chapter 197-11 WAC)have been or will be met. Any
reimbursements are subject to this provision.
25. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time,and without cause,suspend this Agreement or
any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall
resume performance on the next business day following the suspension period unless another day is specified by
ECOLOGY.
26. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing,hosting low
W 2 RC PG-1517-KentPW-00075
Agreeinent No: W2RCPG-15 17-KentPW-00075 Page 10 of 17
Project Title: 2015-17 CPG Kent IMP
Recipient Name: City of Kent
impact meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers
and imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products
with reduced packaging, office products that are refillable,rechargeable, and recyclable, and 100%post consumer
recycled paper.
For more suggestions visit ECOLOGY's web pages: Green Purchasing,http:/hvwcv.ecy.wa.guv/programs/swfa/epp
and Sustainability,wv`-A,.ecy.wa.gov/sustainability.
27. TERMINAf10N
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7)calendar days prior written notification to the
RECIPIENT,at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or fora material
breach of any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work.ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to
commence work on the project funded within four(4) months after the effective date of this Agreement,or by any date
mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work.
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the
opinion of ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any
further fluids,terminate in whole or in part this Agreement,and exercise any other rights under this Agreement.
Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by
ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY
may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from
the RECIPIENT is determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement,in whole or in part, for any reason when it is the best
interest of ECOLOGY,with a thirty(30)calendar days prior written notification to the RECIPIENT. If this Agreement
is so terminated,the parties shall be liable only for performance rendered or costs incurred in accordance with the terms
of this Agreement prior to the effective date of termination.
Non-Allocation of Funds, ECOLOGY's ability to make payments is contingent on availability of funding. In the event
funding from state, federal or other sources is withdrawn,reduced, or limited in any way after the effective date and
prior to the completion or expiration date of this agreement,ECOLOGY,at its sole discretion,may elect to terminate
the agreement,in whole or part,or renegotiate the agreement, subject to new funding limitations or conditions.
ECOLOGY may also elect to suspend performance of the agreement until ECOLOGY determines the funding
insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions.
If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to
repay monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon
availability of funds by the RECIPIENT's governing body.
W 2RCPG-1517-KentPW-00075
Aa eement No. W2RCPG-15 17-KentPW-00075 Page 17 of 17
Project Title: 2015-17 CPG Kent IMP
Recipient Name: City of Kent
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part,at any time, by mutual written
agreement.
d) In Event of Terinination
All finished or unfinished documents,data studies, surveys,drawings,maps, models,photographs,reports or other
materials prepared by the RECIPIENT Linder this Agreement, at the option of ECOLOGY, will become property of
ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work
completed on such documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all fiords paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein '....
28. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state
of Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
29. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,
and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the
authorized representative of ECOLOGY.
W2RCPG-1517-KcntPW-00075
KENT �eNz�� Agenda Item: Consent Calendar — 7E
TO: City Council
DATE: November 3, 2015
SUBJECT: Local Hazardous Waste Management Program Grant Amendment No. 1
— Authorize
MOTION: Authorize the Mayor to accept Amendment No. 1 to the Local
Hazardous Waste Management Program extending the 2015 Grant thru the
end of 2016, providing $35,082.26 for 2016, and authorizing expenditure
of grant funds, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
SUMMARY: The Seattle/King County Health Department's Local Hazardous Waste
Management Program Grant, previously an annual grant, is moving to a biennial
budget cycle with this Amendment. Funding is intended to help cities protect public
health and the environment from toxins and hazardous products and wastes. The
grant covers collection of hazardous waste at three special recycling collection events
for residents, as described in the attached Grant Agreement's Scope of Work.
EXHIBITS: Local Hazardous Waste Management Program Grant Amendment 1
RECOMMENDED BY: Public Works Committee
YEA: Fincher, Ralph, Higgins NAY:
BUDGET IMPACTS: The City will receive $35,082.26 for 2016. No match is required.
The Local Hazardous Waste Management Program grant fully funds the collection of
hazardous waste collected at the three events the City hosts each year.
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Public Health,
Seattle F&King County��11
AMENDMENT PHSKC Agreement #EHS3678
Amendment #1
This Amendment between PHSKC and the Recipient changes the referenced Agreement for the following
purpose(s): Extends end date of agreement to 12/31/2016 and adds year two funding of$35,082.26 to continue
hazardous waste education activities to protect residents' health and the environment.
Recipient Name &Address: City of Kent
220 4h Avenue S
Kent, WA 98032-5895
Project Title: Local Hazardous Waste Management Program
Effective Date of Amendment: June 1, 2015
Agreement End Date: ❑ No Change X Change to: December 31, 2016
Agreement Amount: ❑ No Change X Change to: $68,862.07
Funding Details: ❑ No Change X Revise the following funding details:
Fundinq Source PHSKC Contract# Amount Effective Dates New or Revised
County- LHWMP $35,082.26 61112015—1213112016 NEW
Funding Summary: ❑ No Change X Revise to read:
FEDERAL: $0 COUNTY: $35,082.26 STATE: $0 OTHER: $0
Exhibits: ❑ No Change X Revise as follows: REPLACE following exhibits as attached hereto:
• EXHIBIT A—Scope of Work
• EXHIBIT B— Budget
• EXHIBIT C— Invoice
King County Terms &Conditions: X No Change ❑ Revise as follows:
All other terms and conditions of the referenced Agreement and any previous Agreement amendment not
revised herein shall remain unchanged and in full force and effect.
RECIPIENT SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
PHSKC SIGNATURE PRINTED NAME AND TITLE DATE SIGNED
Ngozi Clew,
Environmental Health Division Director
EXHIBIT A
SCOPE OF WORK
AMENDMENT #1
CITY OF KENT
1/1/2015-12/31/2016
Background
The Local Hazardous Waste Management Plan (hereafter referred to as the "Plan") as updated in
1997 and 2010, was adopted by the partner agencies (King County Solid Waste Division, Seattle
Public Utilities, King County Water and Land Resources Division and the Seattle-King County
Department of Public Health) and cities located in King County. The Washington State
Department of Ecology in accordance with RCW 70.105.220 subsequently approved the Plan.
The City is an active and valued partner in the regional Local Hazardous Waste Management
Program (hereafter referred to as the "Program").
The purpose of this Exhibit is to define the relationship associated with the Program's funding of
City activities performed under the auspices of the Plan and as approved by the Program's
Management Coordination Committee (hereinafter referred to as the "MCC"). This Agreement
further defines the responsibilities of the City and Seattle-King County Department of Public
Health with respect to the transfer of Program monies.
Scope of Work
The City of Kent will organize six citywide household hazardous waste collection and recycling
events. At these events the following materials will be collected and recycled: motor oil, motor
oil filters, petroleum based products, antifreeze, batteries, CFCs and other materials if determined
to be cost effective.
Responsibilities of the Parties
The City
1. The City shall develop and submit project proposals and budget requests to the Program's
Contract Administrator. Funds provided to the City by the Local Hazardous Waste
Management Program pursuant to this Contract shall be used to implement hazardous
waste programs and/or services as approved by the MCC.
2. For reimbursement the City shall submit the following to the Contract Administrator:
a) An invoice (see Exhibit C). Invoices should be sent to the Contract
Administrator for approval and payment.
b) A brief description of activity accomplished and funds expended in
accordance with the scope of work.
c) Copies of invoices for expenditures or a financial statement prepared by the
City's finance department. The financial statements should include vendor
EHS3678—Amendment#1 - City of Kent 1
names, a description of services provided, date paid and a check or warrant
number.
3. The City shall notify the Contract Administrator no later than December 15a' regarding the
amount of outstanding expenditures for which the City has not yet submitted a
reimbursement request.
4. It is the responsibility of the City to comply with all applicable county, state and/or federal
reporting requirements with respect to the collection and transfer of moderate risk wastes.
The City shall report to the Contract Administrator the quantity, by type, of moderate risk
waste collected using Program funds. The City shall also provide the Contract Administrator
with copies of EPA's Non-Hazardous Waste Manifest or similar form, associated with the
transport of moderate risk waste collected through Program-funded events.
5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the
facilities associated with the City's events or in any other way associated with activities
conducted within the scope of this Contract. hi the event of a spill or other emergency, the
City is responsible for complying with all applicable laws and regulations.
6. The City agrees to appropriately acknowledge the Program in all media produced—in part or
in whole—with Program funds. The intent of this provision is to further strengthen this
regional partnership in the public's mind.
7. The City agrees to provide the Program with copies of all media material produced for local
hazardous waste management events or activities that have been funded by the Program. The
City also agrees to allow the Program to reproduce media materials created with Program
money provided that the Program credits the City as the originator of that material.
8. This project shall be administered by Gina Hungerford at the City of Kent, 220 Fourth Ave.
S, Kent at(253) 856-5549, (ghungerford(okentwa.gov) or her designee.
9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled
by the Contract Administrator should be referred to the LHWMP Program Director for
resolution.
Seattle-King Countv Department of Public Health
1. Seattle-King County Department of Public Health shall administer, via the attached
Contract,the transfer of Program funds to the City for hazardous waste management
events and activities.
2. Within ten (10) working days of receiving a request for reimbursement from the City, the
Contract Administrator shall either notify the City of any exceptions to the request which
have been identified or shall process the request for payment. If any exceptions to the
request are made, this shall be done by written notification to the City providing the
reason for such exception. The Contract Administrator will not authorize payment for
activities and/or expenditures that are not included in the scope of work, unless the scope
has been amended. The Contract Administrator retains the right to withhold all or
partial payment if the City's invoices are incomplete (e.g. they do not include proper
documentation of expenditures for which reimbursement is being requested) or are not
consistent with the submitted scope of work.
EHS3678—Amendment#1 - City of Kent 2
Program Contacts
Lynda Ransley Paul Shallow
LHWMP Program Director LHWMP Contract Administrator
150 Nickerson Street, Suite 204 401 Fifth Ave., Suite 1100
Seattle WA 98109 Seattle WA 98104
206-352-8163 206-263-8487
lynda.ransleyAkingcounty.gov Paul.shallowAkingcounty.gov
EHS3678—Amendment#1 - City of Kent 3
EXHIBIT B
2015-2016 BUDGET
LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM
City of Kent
220 Fourth Ave. S
Kent, WA 98032
Component Description 2015 Budget 2016 Budget Total
Household Hazardous
Waste Education
Household Hazardous $33,779.81 $35,082.26 $68,862.07
Waste Collection
TOTAL $33,779.81 $35,082.26 $68,862.07
Footnote: The 2015 and 2016 budgets can be partly or totally spend in either 2015 and/or 2016
but cannot exceed the budget total in these two years.
EHS3678—Amendment#1 -City of Kent
INVOICE
Contract Number: EHS3678 King County Accounts Payable Information
Exhibit: C Purchase Order#
Amendment#1 Supplier Name City of Kent
Remit to:City of Kent Supplier# 1585
220 Fourth Avenue South Supplier Pay Site City of Kent
Kent WA 98032 Invoice Date
Gina Hungerford Invoice#
253-856-5549 Amount to be Paid
Rhungerford@kentwa.gov Note to AP
Print on Remittance
Paul Shallow 206-263-
Submit signed invoice to: LHW Program name&phone 8487
Paul Shallow
Public Health - Seattle & King County
Local Hazardous Waste Management Program
401 Fifth Ave., Suite 1100
Seattle, WA 98104
206-263-8487
paul.shallow@kingcounty.gov
Invoice for services rendered under this contract for the period of:
Total Current Previous
Expenditure Item 2016 Budget Expenditure Expenditure Balance
HHW Education
HHW Collection 68,862.07 22,519.87 $46,342.20
TOTAL 68,862.07 $22,519.87 $46,342.20
I,the undersigned,do hereby certify under penalty of perjury, that this is a true and correct claim
for reimbursement services rendered. I understand that any false claims,statements, documents,
or concealment of material fact may be prosecuted under applicable Federal and State laws.This
certification includes any attachments which serve as supporting documentation to this
reimbursement request.
Signed Date Contract Administrator Approval Date
Print Name
KE•
NT Agenda Item: Consent Calendar — 7F
TO: City Council
DATE: November 3, 2015
SUBJECT: 2015 Third Quarter Fee-in-lieu Funds — Accept
MOTION: Accept $46,350.00 for Fee-in-Lieu funds and amend the
Community Parks Reinvestment Program budget for future expenditures in
the Morrill Meadows Park budget.
SUMMARY: Between July and September 2015 the City of Kent received a total of
$46,350 for fee in lieu funds from John Baringer of Geonerco Properties WA LLC, who
voluntarily paid a fee in lieu of dedicating park land to mitigate the development of 17
lots in the Park Place Subdivision located at 100TH Ave SE & SE 244TH Street. The
funds will be used at Morrill Meadows Park.
EXHIBITS: Copy of Revenue Report
RECOMMENDED BY: Parks and Human Services Committee
YEA: Ranniger, Fincher, Boyce NAY:
BUDGET IMPACT: Revenue and expense impact of $46,350 to Morrill Meadows Park
budget
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al\, K EN TT Agenda Item: Consent Calendar — 7G
TO: City Council
DATE: November 3, 2015
SUBJECT: 2016 Community Development Block Grant Annual Action Plan -
Approve
MOTION: Approve the proposed Community Development Block Grant 2016
Annual Action Plan, including funding allocations and contingency plans,
and authorize the Mayor to execute the appropriate certifications and
agreements.
SUMMARY: The City of Kent receives Community Development Block Grant (CDBG)
funds from the U.S. Department of Housing and Urban Development (HUD) as an
Entitlement City. To receive this funding, the City is required to submit a Five-Year
Consolidated Plan for Housing & Community Development. The City's Consolidated
Plan is in effect from 2015-2019. Prior to the beginning of each year of the
Consolidated Plan, the City must inform HUD and the community of the specific
actions that the City will execute to implement the objectives and strategies of the
Consolidated Plan; this is outlined in the 2016 Action Plan. The Action Plan also
includes the allocation of estimated resources that will be used to carry out the
objectives and strategies, and a description of each program that will receive funds.
The City recommended that a major portion of CDBG funds be used to support the
City's Home Repair Program. This program serves many low-income, disabled and
senior homeowners in Kent by providing needed repairs. The program also ensures
that a portion of Kent's low/moderate-income housing stock is maintained and
preserved.
Citizen Participation: On October 1, 2015, the City of Kent published a public notice
on its website and informed the community, organizations, and stakeholders that the
Draft 2016 CDBG Annual Action Plan was available for review and comment for a
period of thirty (30) days. On October 15, 2015, the Human Services Commission held
a public hearing for the purpose of taking comments on the 2016 Annual Action Plan.
Human Services Commission Recommendations: The Human Services
Commission reviewed and approved recommendations for CDBG funding for 2016.
EXHIBITS: A) City of Kent 2016 Annual Action Plan
B) Application for Federal Assistance
C) CDBG Certifications
RECOMMENDED BY: Parks and Human Services Committee
YEA: Ranniger, Fincher, Boyce NAY:
BUDGET IMPACT: The estimate of $969,886.00 may increase or decrease depending
upon the final federal appropriations bill Congress passes. Therefore, the
recommended funding includes a contingency plan to address any potential fund
changes that may occur when Congress adopts the 2016 budget.
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1 Project Name Kent Home Repair Program
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $530,4262
Description Capital: Low/moderate-income homeowners in Kent receive
minor and major home repairs
Target Date 12/31/2016
Estimate the number and type of It is estimated that 80 households will be assisted. Families
families that will benefit from the assisted consist of seniors and low/moderate-income
proposed activities residents.
Location Description Throughout the city of Kent
Planned Activities Minor and major home repairs
2 Project Name Planning and Administration
Target Area
Goals Supported Planning and Administration
Needs Addressed Planning and Administration
Funding CDBG: $193,977
Description City uses funds to administer the CDBG project carried out by
the City,to monitor sub-recipients, and to deliver strategies
outlined in the 2015-2019 Consolidated Plan.
Target Date 12/31/2016
Estimate the number and type of N/A
families that will benefit from the
proposed activities
Location Description City of Kent
Planned Activities Management of the CDBG Program and implementation of the
goals and strategies of the Annual Action Plan
2 The City is increasing the Home Repair Program allocation in 2016;however, 10%of the allocation may be moved
to the Energy Efficient Housing Program (Project 11)if warranted. It is permissible to move 10%between line
items without a budget amendment.
Annual Action Plan 8
2016
OMB Control No:2506-0117(exp.07/31/2015)
3 Project Name Catholic Community Services-Katherine's House
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $11,182
Description Public Service: Sub-recipient provides shelter and case
management services to women residing in transitional
shelter
Target Date 12/31/2016
Estimate the number and type of families One woman in recovery will benefit from transitional
that will benefit from the proposed housing(79 bed nights).
activities
Location Description Kent, WA
Planned Activities Transitional housing is provided for women in recovery.
4 Project Name Multi-Service Center-Housing Stability
Target Area
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $65,391
Description Public Service: Funding used for housing stability grants
to low-income individuals
Target Date 12/31/2016
Estimate the number and type of families It is estimated that 44 individuals will benefit.
that will benefit from the proposed
activities
Location Description Individuals reside in rental housing located throughout
Kent
Planned Activities Public Service: Funding used for housing stability grants
to low-income individuals
Annual Action Plan 9
2016
OMB Control No:2506-0117(exp.07/31/2015)
5 Project Name Refugee Women's Alliance-Case Management& Emergency
Assistance
Target Area
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $16,182
Description Public Service: Funds emergency assistance and case
management services to refugees living in Kent
Target Date 12/31/2016
Estimate the number and type of It is estimated that eight (8) immigrant and refugee families
families thatwill benefit from the will benefit from this activity.
proposed activities
Location Description Individuals live throughout the city.
Planned Activities Emergency assistance grants and case management to
refugees and immigrants residing in Kent
6 Project Name Refugee Women's Alliance-Senior Meals
Target Area
Goals Supported Decrease isolation of at-risk seniors
Needs Addressed Services for at risk seniors
Funding CDBG: $11,182
Description Public Service: Project provides meals and a wellness program
to refugee seniors residing in Kent
Target Date 12/31/2016
Estimate the number and type of This activity will benefit 24 seniors.
families that will benefit from the
proposed activities
Location Description King County Housing Authority, Birch Creek Apartments,
located on Kent East Hill at 27360129th PI SE
Planned Activities Project provides socialization, nutrition and wellness services
for refugee seniors from Bhutan, Somalia and other
populations that moved to Kent over the last three to eight
yea rs
Annual Action Plan 10
2016
OMB Control No:2506-0117(exp.07/31/2015)
7 Project Name Open Doors for Multicultural Families
Target Area
Goals Supported Basic Needs
Needs Addressed Basic Needs Services
Funding CDBG: $11,182
Description This project provides case management services to
youth with intellectual disabilities and their families.
Target Date 12/31/2016
Estimate the number and type of families This activity will benefit 22 individuals.
that will benefit from the proposed
activities
Location Description Activities will be provided in Kent
Planned Activities Case management services to youth with intellectual
disabilities and their families
8 Project Name St. Stephen Housing Association
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $11,182
Description Temporary housing to homeless families
Target Date 12/31/2016
Estimate the number and type of families This activity will benefit 25 individuals and five
thatwill benefit from the proposed households.
activities
Location Description Transitional housing facility at 3529 S. 239th Street,
Kent,WA
Planned Activities Transitional housing for five homeless families (25
individuals)
Annual Action Plan 11
2016
OMB Control No:2506-0117(exp.07/31/2015)
9 Project Name YWCA-Anita Vista Transitional Housing
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $19,182
Description Public Service: Project provides transitional housing to
domestic violence survivors
Target Date 12/31/2016
Estimate the number and type of 14 families that are domestic violence survivors
families thatwill benefit from the
proposed activities
Location Description Confidential location
Planned Activities Transitional housing for victims of domestic violence
and their children.
10 project Name City of Kent-Energy Efficient Housing Program
Target Area
Goals Supported Affordable Housing to homeless and those at risk
Needs Addressed Affordable Housing
Funding CDBG: $100,000
Description Energy efficient appliances and weatherization
upgrades to decrease energy bills in Kent households
Target Date 12/31/2016
Estimate the number and type of This project will benefit 7 households in Kent.
families thatwill benefit from the
proposed activities
Location Description This is a pilot project; therefore,the City may target a
neighborhood(s) or provide this service throughout the
jurisdiction.
Planned Activities Energy efficient improvements to houses located in the
City of Kent
Annual Action Plan 12
2016
OMB Control No:2506-0117(exp.07/31/2015)
AP-50 Geographic Distribution - 91.420, 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and
minority concentration)where assistance will be directed
CDBG funds are distributed throughout the city. Low/moderate-income households exist in all of the
census tracts in the city. The heavier concentrations can be found on both the East and West Hill of
Kent.
Geographic Distribution
Target Area Percentage of Funds
Table 4-Geographic Distribution
Rationale for the priorities for allocating investments geographically
Apart from its discretion in the Energy Efficient Project, the City is allocating investments throughout
Kent because poverty is concentrated in multiple areas.
Discussion
Poverty is high in pockets throughout the City (over 20%),and 52%of children in the Kent School District
qualify for free and reduced lunches. Unemployment and dependence on public assistance has forced
many households to use public services for basic needs; including food, utility assistance, rental
assistance, medical services, etc. The increased need and high volume of usage dictates the availability
of services to all low/moderate-income households in the City of Kent.
Annual Action Plan 13
2016
OMB Control No:2506-0117(exp.07/31/2015)
AP-85 Other Actions - 91.420, 91.220(k)
Introduction
The City of Kent will enhance coordination by continuing to work with racial and ethnic minority
providers to develop strategies that increase collaboration and leveraging of resources.
The City of Kent will continue work to reduce the number of families in poverty through micro-
enterprise training, maintaining relationships with local training schools,encouraging business to hire
low-income residents,encouraging and supporting collaboration between employment specialists and
seeking additional funding to develop collaborative strategies to increase opportunities for low-income
residents to obtain livable wage jobs.
The City of Kent is committed to maintaining the affordable housing stock in our community. Using
CDBG funds for the Home Repair and Energy Efficient Program allows home owners to maintain their
homes and preserve housing stock.
Actions planned to address obstacles to meeting underserved needs
Kent is one of the most racially and ethnically diverse cities in the State of Washington-over 138
languages are spoken in the Kent School District. Consequently,the City is actively engaged with
refugee and immigrant communities and communities of color through the Kent Cultural Diversity
Initiative Group (KC-DIG) and other initiatives. The City will continue to partner with regional funders like
The Seattle Foundation, King County,and United Way of King County to increase resources and funding
to meet the needs of underserved populations.
Moreover, community engagement will continue to bean area of focus. For example,the City launched
a Community Engagement(CE) Initiative in 2015. The goals of CE are: (1) to increase civic engagement;
and (2) to increase accessibility between the City and the multicultural communities in the City. In
addition, the Human Services Commission held a retreat in 2015 to learn about the culture,strengths
and needs of the newer and Limited-English Proficient populations residing in Kent. These populations
are often disproportionally impacted by poverty and education disparities, and the City continues to
partner and collaborate with organizations and business to increase economic opportunities for these
residents and/or the low/moderate-income.
Actions planned to foster and maintain affordable housing
The City will continue its long-term collaboration and participation on Boards, committees, funding
review teams; etc.,to foster and maintain affordable housing for the South County Region. Through sub-
regional efforts, City staff and stakeholders will engage in discussions with elected officials and Land Use
and Planning Board members about the impact that affordable housing has on the long term viability of
the community.
Annual Action Plan 14
2016
OMB Control No:2506-0117(exp.07/31/2015)
Actions planned to reduce lead-based paint hazards
No actions are planned.
Actions planned to reduce the number of poverty-level families
Actions to reduce the number of poverty level families includes maintaining relationships with local
training schools, encouraging business to hire low-income residents, and leveraging other funding
sources to increase opportunities for low-income residents to obtain livable wage jobs.
Additionally, City has joined with other jurisdictions, the University of Washington, the Brookings
Institute and other organizations to develop a regional strategy to reduce poverty.
Actions planned to develop institutional structure
No actions are planned.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City has been instrumental in developing relationships between public and private housing and
social service agencies and will continue to foster and participate in these collaborations, including the
Homeless Forum (a monthly meeting of housing and support service providers), South King Council of
Human Services, South King County Housing Development Group,and the King County Housing
Development Consortium.
Discussion
Through its many actions, the City is well-positioned to accomplish the goals outlined in the Annual
Action Plan.
Annual Action Plan 15
2016
OMB Control No:2506-0117(exp.07/31/2015)
Program Specific Requirements
AP-90 Program Specific Requirements - 91.420, 91.220(1)(1,2,4)
Introduction
The City of Kent will use CDBG funds to benefit low/moderate-income residents. The full amount
allowable by regulation will be used for Public Services and Planning and Administration. The balance of
funds will be used for housing rehabilitation services and economic development. The City will not
receive program income from prior years.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(I)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table. The following identifies program income that is available for use that is included in
projects to be carried out.
1.The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2.The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3.The amount of surplus funds from urban renewal settlements 0
4.The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5.The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1.The amount of urgent need activities 0
2.The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income. Overall Benefit-A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan. 100.00%
Annual Action Plan 16
2016
OMB Control No:2506-0117(exp.07/31/2015)
Discussion
The City will use all of its funds to benefit low/moderate-income individuals and households.
Annual Action Plan 17
2016
OMB Control No:2506-0117(exp.07/31/2015)
APPLICATION FOR OMB Approval No. 0348-0043
FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier
December 10, 2015 DUNS #: 02-025-3613
1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier
A plication Preapplication
Construction ❑Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
0 Non-Construction ❑ Non-Construction
5.APPLICANT INFORMATION
Legal Name: Organizational Unit:
City of Kent Parks, Recreation & Community Serv.
Address(give city, county, State,and zip code): Name and telephone number of person to be contacted on matters involvin
220 4th Ave. S this application(give area code)
Kent, WA 98032 Merina Hanson, 253-856-5077
6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letterin box)
�� ������� A.State H. Independent School Dist.
8.TYPE OF APPLICATION: B.County I. State Controlled Institution of Higher Learning
❑ New ®Continuation ❑ Revision C. Municipal J. Private University
D.Township K. Indian Tribe
If Revision,enter appropriate letter(s)in box(es) ❑ ❑ E. Interstate L. Individual
F. Intermunicipal M. Profit Organization
A. Increase Award B. Decrease Award C. Increase Duration G. Special District N.Other(Specify)
D. Decrease Duration Other(specify):
9.NAME OF FEDERAL AGENCY:
Department of Housing and Urban Development(HUD)
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
1❑® [2][1]® CDBG Entitlement Grant
TITLE: CDBG Entitlement Grant
12.AREAS AFFECTED BY PROJECT(Cities, Counties, States, etc.):
City of Kent, King County, Washington State
13. PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF:
Start Date Ending Date a.Applicant b. Project
1/1/16 1 12/31/16 8th Congressional Dist/9th Congressional Dist. Same
15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. Federal $ 00
969,886 a.YES. THIS PREAPPLICATION/APPLICATION WAS MADE
b.Applicant $ .00 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c.State $ 00
DATE
d. Local $ 00
b. No. 0 PROGRAM IS NOT COVERED BY E.O. 12372
e.Other $ .00 ❑OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
f. Program Income $ 00
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g.TOTAL $ 00
969,886 ❑Yes If"Yes,"attach an explanation. ® No
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a.Type Name of Authorized Representative b.Title c. Telephone Number
Suzette Cooke Mayor (253) 856-5700
d.Signature of Authorized Representative e. Date Signed
Previous Edition Usable Standard Form 424(Rev.7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
2016 CONSOLIDATED PLAN CERTIFICATIONS
CERTIFICATIONS
In accordance with statutes and the regulations governing Consolidated Plan
regulations, the City of Kent certifies that:
Affirmatively Further Fair Housing — The City of Kent will affirmatively further
fair housing, conducting an analysis of impediments to fair housing choice within
the jurisdiction, developing strategies and taking appropriate actions to overcome
the effects of any impediments identified through the analysis, and maintaining
records reflecting the analysis and actions taken to further the strategies and
actions.
Anti-displacement and Relocation Plan — The City of Kent will comply with the
acquisition and relocation requirements of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970, as amended, and implementing
regulations at 49 CFR 24; and it has in effect and is following a residential anti-
displacement and relocation assistance plan required under section 104(d) of the
Housing and Community Development Act of 1974, as amended, in connection with
any activity assisted with funding under the CDBG or HOME programs.
Drug Free Workplace — The City of Kent will continue to provide a drug-free
workplace in accordance with the Drug-Free Workplace Act of 1988 (41 USC 701)
by:
1. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
2. Maintaining an ongoing drug-free awareness to inform employees about:
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace.
(c) Available drug counseling, rehabilitation, and employee assistance
programs; and
(d) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
3. Establishing a policy that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph 1;
4. Notifying each employee in the statement required by paragraph 1 that, as a
condition of employment under the grant, the employee will:
(a) Abide by the terms of the statement; and
(b) Notify the employer in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction;
5. Notifying HUD in writing, within ten calendar days after receiving notice
under subparagraph 4(b) from an employee or otherwise receiving actual
notice of such conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer or other designee on
whose grant activity the convicted employee was working, unless the Federal
agency has designated a central point for the receipt of such notices. Notice
shall include the identification number(s) of each affected grant.
6. Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph 4(b), with respect to any employee who is so
convicted:
(a) Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate
agency;
7. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs 1, 2, 3, 4, 5 and 6.
8. Providing the street address, city, county, state and zip code for the site or
sites where the performance of work in connection with the grant will take
place. For functions carried out by employees in several departments or
offices, more than one location will be specified. It is further recognized that
sites may be added or changed during the course of grant-funded activities.
The City of Kent will advise the HUD Field Office by submitting a revised
Place of Performance form. The City of Kent recognizes that the period
covered by this certification extends until all funds under the specific grant
have been expended.
Anti-Lobbying — To the best of the City of Kent's knowledge and belief:
1. No Federally appropriated funds have been paid or will be paid, by or on
behalf of it, to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying
certification be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
Authority of Jurisdiction — The Consolidated Plan is authorized under State and
local law (as applicable) and the City of Kent possesses the legal authority to carry
out the programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with plan — The housing activities to be undertaken with CDBG,
HOME, ESG, and HOPWA funds are consistent with the strategic plan.
Section 3 — It will comply with Section 3 of the Housing and Urban Development
Act of 1968, and implementing regulations at 24 CFR Part 135.
Signature/Authorized Official Date
Mayor Suzette Cooke
APPROVED AS TO FORM:
Kent Law Department
Specific CDBG Certifications
The City of Kent, as an Entitlement Community, certifies that:
Citizen Participation — It is in full compliance and following a detailed citizen
participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan — Its consolidated housing and community
development plan identifies community development and housing needs and
specifies both short-term and long-term community development objectives that
that have been developed in accordance with the primary objective of the statute
authorizing the CDBG program, as described in 24 CFR 570.2 and 24 CFR, Part 570.
Following the Consolidated Plan — It will follow the five year-Consolidated Plan
as approved by HUD.
Use of Funds — It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted
with CDBG funds, the City of Kent certifies that it has developed its Action
Plan so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or elimination of slums
or blight. The Action Plan may also include activities which the grantee
certifies are designed to meet other community development needs having a
particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community, and other financial
resources are not available to meet such needs;
2. Overall Benefit. The aggregate use of CDBG funds including section 108
guaranteed loans during program year 2016 shall principally benefit persons
of low and moderate income in a manner that ensures that at least 70
percent of the amount is expended for activities that benefit such persons
during the designated period;
3. Special Assessments. The City of Kent will not attempt to recover any capital
costs of public improvements assisted with CDBG funds including Section 108
loan guaranteed funds by assessing any amount against properties owned
and occupied by persons of low and moderate income, including any fee
charged or assessment made as a condition of obtaining access to such
public improvements. However, if CDBG funds are used to pay the proportion
of a fee or assessment that relates to the capital costs of public
improvements (assisted in part with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the
property with respect to the public improvements financed by a source other
than CDBG funds. Also, in the case of properties owned and occupied by
moderate-income (but not low-income) families, an assessment or charge
may be made against the property for public improvements financed by a
source other than CDBG funds if the jurisdiction certifies that it lacks CDBG
funds to cover the assessment
Excessive Force — It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil
rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring
entrance to or exit from a facility or location which is the subject of such non-
violent civil rights demonstrations within its jurisdiction;
Compliance With Anti-discrimination laws — The grant will be conducted and
administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC
2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead-Based Paint — The City of Kent's notification, inspection, testing and
abatement procedures concerning lead-based paint will comply with the
requirements of 24 CFR 570.608;
Compliance with Laws — It will comply with applicable laws.
Signature/Authorized Official Date
Mayor Suzette Cooke
APPROVED AS TO FORM:
Kent Law Department
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE
REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
B. Drug-Free Workplace Certification
1. By signing and/or submitting this application or grant
agreement, the City of Kent is providing the certification.
2. The certification is a material representation of fact upon which
reliance is placed when the agency awards the grant. If it is
later determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-
Free Workplace Act, HUD, in addition to any other remedies
available to the Federal Government, may take action
authorized under the Drug-Free Workplace Act.
3. Workplaces under grants, for grantees other than
individuals, need not be identified on the certification. If
known, they may be identified in the grant application. If
the grantee does not identify the workplaces at the time
of application, or upon award, if there is no application,
the grantee must keep the identity of the workplace(s) on
file in its office and make the information available for
Federal inspection. Failure to identify all known
workplaces constitutes a violation of the grantee's drug-
free workplace requirements.
4. Workplace identifications must include the actual address
of buildings (or parts of buildings) or other sites where
work under the grant takes place. Categorical
descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in
operation, State employees in each local unemployment
office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during
the performance of the grant, the grantee shall inform the
HUD of the change(s), if it previously identified the
workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection
with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
City of Kent
220 4th Avenue South
Kent, WA 98032
Check if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR, Part
24, Subpart F.
7. Definitions of terms in the Non-procurement Suspension and
Debarment common rule and Drug-Free Workplace common
rule apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812) and as
further defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of nolo
contendre) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal
or State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal
statute involving the manufacture, distribution, dispensing, use, or
possession of any controlled substance;
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, including: (I) All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact or
involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's
payroll. This definition does not include workers not on the payroll of
the grantee (e.g., volunteers, even if used to meet a matching
requirement; consultants or independent contractors not on the
grantee's payroll; or employees of subrecipients or subcontractors in
covered workplaces).
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OTHER BUSINESS
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BIDS
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REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
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OFFICE OF THE MAYOR
\ � Derek Matheson, Chief Administrative Officer
v Kt=NT Phone: 253-856-5700
......... Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: 11/03/15
TO: Mayor Cooke
Councilmembers
FROM: Derek Matheson, Chief Administrative Officer
SUBJECT: CAO Report for Tuesday, November 3, 2015
The Chief Administrative Officer's report is intended to provide Council, staff and
community an update on the activities of the City of Kent.
ADMINISTRATION
• The Kent City Council's next budget workshop is in mid-November. Key issues are the
use of banked property tax capacity and the use of newly-available utility tax dollars for
parks and place-making projects.
• Chief Administrative Officer Derek Matheson and Parks Director Jeff Watling will update
the council on the space efficiency study on Tuesday, November 17. ARC Architects
have concluded that the city can meet the Police Department's medium-term space
needs and improve the efficiency of other departments by reallocating some work
groups among the approximately 125,000 square feet in City Hall, Centennial Center,
the Police Department, and the Annex.
• Karras Consulting began human resources director recruitment last week. The
announcement will be noted on the Karras website at KarrasConsulting.net.
• Council Administrative Assistant Jennifer Hays continues to work with Derek and Council
President Dana Ralph on a template for new councilmember orientation in December.
• City lobbyist Doug Levy met with departments last week as a first step toward crafting
the city's 2016 legislative agenda.
• Councilmembers interested in serving on one or more Sound Cities Association-
appointed regional committees need to submit a nomination form by Thursday,
November 12.
• The Office of the Attorney and Human Resources staff provided a training to
departments on recent personnel policy revisions, which included a new standard for
customer service for City employees regarding phone/email response times and planned
absences from the office. If staff are going to be out of the office for more than one
day, please set up messages to advise customers of absence, return date if known and
another employee who will act as an alternate contact. The Policy, 2.29, can be viewed
under Personnel Policies in CitySpace.
Page 1 of 7
ECONOMIC AND COMMUNITY DEVELOPMENT
• Last week, the Sound Transit Board of Directors at their monthly meeting voiced their
support for the recommendation of the Kent/DeMoines Link Light Rail Station location
stakeholders group to location this station in Kent at 30th Ave South. This was Kent's
preferred location because it maximizes the opportunity for the station to be a catalyst
for attracting Transit Oriented Development and achieve the vision of the Envision
Midway Subarea Plan. Highline College administration and student representatives
joined in supporting this recommendation if it also included the development of a
strong, safe, and active boulevard-like connection between the station and the
college. The City strongly agrees with this addition. Kudos go to Charlene Anderson
and Haley Bonsteel in ECD who each played key roles in laying groundwork with staff
from neighboring cities and transit advocates to also support this preferred station
location. Over the next year, staff will be working with Sound Transit staff and the
stakeholders on further planning of Link Light Rail and negotiation of a development
agreement to guide its permitting and construction. Sound Transit Board will make a
final decision on the Light Rail Alignment and Station location next year. This is big
news for the future of Kent's West Hill.
• Brennan Taylor, Jon Giles, Garin Lee (Parks) and Theresa Dusek (City's consulting
biologist) met with Mike Westra of Evergreen Mountain Bike Alliance yesterday at the
Duthie Hill Park site. Discussion included the mountain bike trail design techniques and
construction methods that were used at the park and how that may apply to the Kent
Side Hill site and review of one portion of a trail that cuts through the large onsite
wetland and different ways of dealing with wetland and buffer encroachments.
Everyone agreed the next step was for the same group to meet within the next two
weeks at the Kent site to identify challenges and opportunities that the Kent site offers.
FINANCE
The department is gearing up for 2015 year-end. The year-end process will begin in
earnest in November and December with trainings for some of our updated processes
designed to help smooth the overall process. Staff have informally communicated to
SAO (State Auditor's Office) that our goal for completion of the City's 2015 financial
statement and notes is April 20, at which point SAO will begin their audit process in
earnest. The year-end process is extremely important as well as rigorous with
demanding deadlines. Finance partners with and relies heavily on other City
departments to help with a successful close.
HUMAN RESOURCES
The City would like to welcome our new Hires as of October 16:
o Christopher Aragon, Parks-Facilities Management, Custodian
o Evan Emry, Public Works Operations-Street, Maintenance Worker II
o Michelle Ferguson, Finance, Senior Financial Analyst
o Kirk Fitzharris, Parks-Facilities Management, Custodian
o Clayton Grubb, Police — Training/Personnel, Police Patrol Officer
o ]earl Williams, Public Works Operations-Street, Maintenance Worker II
Page 2 of 7
LAW
• The October jury week started with 107 cases. Twenty-four were confirmed for trial.
After continuances and other dismissals, we had an 87% plea rate, leaving four jury
trials. This represents our highest volume of scheduled trial cases (though not actual
trials) for any month in 12 years. In the process, we helped a domestic violence victim
and her children get into a safe house.
• Our office cooperated with Economic and Community Development department staff to
draft a comprehensive ordinance to provide more flexibility for the citing and permitting
of Accessory Dwelling Units (ADUs), which will go to public hearing before the Land Use
and Planning Board October 26. The draft ordinance also contains a number of minor
'cleanup' changes, as it amends three different chapters in the Zoning Code.
• Pat Fitzpatrick, doing his part for community outreach, hosted five Advanced Placement
Government high school students for a job shadow. They attended Kent Municipal Court
proceedings, spent time in the City Attorney's Office and discussed constitutional law
issues with Mr. Fitzpatrick.
• Tammy White gave a training with the Human Resources Department to train staff on
recent personnel policy revisions, including the City's text messaging policy, due to
recent case law interpreting the Public Records Act.
• On an invitation from the state records archivist, Tammy attended a meeting with area
records retention folks and a representative from the state archives to discuss amending
several records series on the state retention schedules.
MUNICIPAL COURT
On October 27, Judge Jorgensen gave a presentation to the Kent Rotary - Sunrise Club
entitled: "Ferguson and the Courts". The presentation focused on how Ferguson
municipal court practices violated the Constitution and undermined police legitimacy and
community trust. She also discussed how Washington and Kent Municipal Court
addresses due process and access to justice issues.
PARKS, RECREATION, AND COMMUNITY SERVICES
• Parks Planning and Development staff completed and opened the Green River trail that
was part of the Riverview Park project that addressed drainage issues and relocating the
Green River Trail to have it wind through the park. The annual Arbor Day event was
held at Riverview on Oct. 17 with 60 volunteers, as well as the Mayor and
Councilmembers Ralph, Higgins, Fincher, and Barrios. In celebration of the city's 125th
birthday, everyone helped to plant 125 native cottonwoods along the river, as well as
some ornamental trees in the park.
• The 4th Annual Green Kent Day was held on Saturday, October 24 at the Green River
Natural Resources Area. One hundred and thirty four volunteers attended the event,
and helped install 1,679 plants and spread 5 yards of mulch.
• The Kenny Endo Contemporary Ensemble performed at Kent-Meridian Performing Arts
Center on Friday, October 16 to a crowd of 200 enthusiastic people. Kenny and his
guest artists also presented a lecture/demonstration to more than 200 music and drama
students at Kent-Meridian High School during a school-day assembly program. The
students learned about Japanese Taiko drumming, world music, and jazz. This
performance and educational outreach were made possible in part by grants from
WESTAF and the Washington State Arts Commission.
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• Kent Parks Youth Soccer program is keeping the youth of our community busy during
the fall season with practice and games taking place six days a week. Wilson Playfield
hosts Game Day every Saturday in September and October which involves over 1,000
participants giving their best on the field. Combined attendance with spectators and
participants is over 2,000 for the day. Parents appreciate the social and health benefits
the program promotes.
• Kent Commons Community Center continues to promote connections for citizens of the
community. There are many cultural events that are held at the center. Indo-American
Center and the Dia de los Muertos (Folklore Mexicano) booked events in October that
drew hundreds of citizens to the community center for fun and festivities.
• The Senior Activity Center held its first Karaoke Bingo Fundraiser Wednesday, October
14. Between each bingo session singers led group karaoke sing-alongs. Prizes were
provided by Talbot Center for Healthcare and Rehabilitation. The $5 lunch included two
sandwich options, salad and dessert and four games of bingo. There were over 100
participants who raised $600 to support the center's lunch program.
• The Riverbend Golf Complex Remodel Project is going well. Framing and rough-in wiring
for the new office and store room is complete. The bar wiring and plumbing connecting
to the dining area was removed, and the burglar and fire alarms are being worked on in
preparation for the new HVAC equipment.
POLICE
• Staff Changes — Hiring/Retirement/Recruitment/Leaves/Promotions
o Conditional offer made to entry level candidate Chellsi James
o Matt Armstrong promoted to Corrections Sergeant
o Records Supervisor interviews completed. Promotion to be made on November 01.
• Significant Activities / Arrests / Investigations
o There was a robbery/stabbing at Lake Meridian Park on October 16 over a property
dispute. The suspect and victim knew each other.
o There was a robbery with a knife displayed at Metro Transit Station Park and Ride —
Lincoln on October 18.
o On October 25, police responded to a domestic issue involving a hammer at the East
Hill Apts. A female woke up to her husband assaulting her with a hammer. Their
adult children intervened and stopped the assault. Both husband and wife went to
the hospital for non-life-threatening injuries and the husband was arrested.
• Major Patrol Emphasis
o Patrol emphasis was conducted on October 14 at Union Pacific Railroad Crossing,
which resulted in 38 Crossing Infractions, 25 Other Infractions, three Traffic Arrests
and six Verbal Warnings.
o Kent Station and 104/256 vehicle prowls - Patrol officers are spending extra time in
these areas to thwart additional crimes.
o Great Wall Shopping Mall vehicle prowls - NRT (Neighborhood Response Team) and
Patrol Commander are working with the manager to reduce the issues. Several
proactive and confidential efforts being made.
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Events / Awards
o Letter of Commendation was awarded to Sergeant Thompson and Officers M.
Williams, Stafford, Misterek, Hale, Yagi, Tung and K-9 Kato for assisting Fife PD on
an armed robbery call within their city. The two suspects were apprehended in the
City of Kent.
o Letters of Commendation awarded to Officers Waldo, Wheeler, Workman, Stewart,
Moore, M. Rausch for the investigation and apprehension of an armed robbery
suspect.
PUBLIC WORKS
• Street Maintenance: Prep for paving the walking trail at Golf Course on Meeker, Clean
Mill Creek Slab Bridge Deck, Clean Island on 272nd west of I-5
• Signs, Markings & Litter Removal: Thermoplastic inventory — School crosswalks, city
wide, Remove debris on 277th St Corridor top to bottom, Kent Kangley from 132nd,
finish Kent Kangley to 104th Ave SE, Install block watch signs on 116th Ave SE and SE
196th St, 116 Ave SE & SE 220 St
• Water Veg: Mow and trim at Clark Springs, Guiberson, Webster Park, and Pump Station
5.
• Wetland Mitigation Crew: Clean up, staging and sow seeds at GRNRA nursery; Pump
station mitigation-planting at GRNRA interior trails near middle tower
• Sidearm Mowers: 148th, from 256th to 240th, 148th from 256th to 240th and on 256th
from 132nd to 116th, Military Road, 30th Ave S and 240th to Pacific Hwy
• Wetland maintenance crew: Inspect service requests, Pump Station Mitigation Planting
at GRNRA
• Street Maintenance: Spot weed, trim, and remove litter at traffic islands on 256th; Mow,
line trim, and pick up litter near LA Fitness, 4th and Willis, 212th at West Valley to
Green river bridge, and West Valley from 200th to 212th; Clear leaves from sidewalks
and pathways on 64th from James to 212th; Line trim, and pick up litter at rock wall on
Willis and Central
• Holding Pond Crew: Perform maintenance at: Country Club N Division 2, Country Club
N, Park View, Loe Estates, Loe Estates Division 1, Pacific Park, Taylor's Glen, Lindental
maple and cottonwood removal at SE 265th Ct and 118th Way SE
• Water Source & Supply/SCADA: Kent Springs chlorine & sodium fluoride feed line
installation (upgrade to current system), Winterizing water sample stations out in
distribution system, Work with USGS on equipment change over at Rock Creek Gauging
Station (Clark Springs), Pump Station #5 programming changes
• Mains & Services: Dead end main flushing (589 dead ends system wide), Replace water
service at 12144 274th St.
• Hydrants & Large Meters: Hydrant repair at 236th PI. & 88th, Hydrant replacement at
24700 38th Ave S., Replace 4-inch meter at Crystal Springs, Hydrant operations
sections 623 (100th to 116th, and 240th to Kent Kangley) & 626 (259th to Green River
Bridge, and Central Ave to Green River Road)
• Storm: Vactor Winter prep on East Valley and 200th
• Sewer: Replace lids at Harrison and 4th, 84th and 216th, 216th, Stratford Arms 256th
and at The Village, TV Existing Sewer and new Project Sunrise Meadows
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• Warehouse: Clean and straighten up the yards and prep for inventory, Start to remove
junk in the Warehouse prior to remodel.
• Radio Shop: Finish the first wave of the Repeater Project, Wire in light bar / direction
stick on 5401 (sewer truck), Swap equipment from 2 PD parking enforcement vehicles
• Fleet Shop: Paint debris box for storm, Prepare sanders and plows for winter, 14 Police
Tahoe's, 6 detective & 4 traffic vehicles for service and required repairs, Install new arm
on Valve turning machine
• Design:
o Investigating options for filling the funding gap for the Kent Regional Trails
Connector project.
o HDR selected as structural consultant for the S. 228th Street Union Pacific Railroad
Grade Separation Project.
o Received Notice of Award from WSDOT for the $15,000,000 grant from the WA State
Legislature.
o Incorporating final Design review comments into specs and plans for the Armstrong
Springs project.
o Completing paperwork from the WA State Dept of Commerce for the $500,000 from
the state legislature for the S. 228th Street Bicycle facility.
o Working on permitting and design for the 72nd Avenue Improvement Project.
o Design review plans were received from consultant for the Pacific Highway South
traffic island landscaping and irrigation project.
o Progressing with design on the 1st Ave - Smith to James Street project. Funding in
the amount of $272,000 for this project is included in the state budget.
o Preparing final design plans and specs for Phase 1A of the S. 224th Street
Improvement Project. Responding to TIB on clarifications on the Value Engineering
Study.
o Drafting interlocal agreement with King County Flood Control District for the
Milwaukee II Levee.
o Tracking with King County for follow-up for geotechnical investigations for the East
Valley Highway slump.
Land Survey: Construction Surveying: Central Ave. South Improvements, Upper Russell
Road Levee, Briscoe Reach 2, 3 & 4, Design Surveying: S. 224th Corridor, Meridian
Valley Creek Erosion, Foster Park, Armstrong Springs Generator, Professional Services:
ECD Submittal Reviews, Right of Way Mapping: 228th UPRR Grade Separation, GIS:
layer mapping
Construction: Central Ave S: Sewer main relining from Willis St to the Green River
Bridge is complete, Tree removal and concrete flatwork demolition/removal is ongoing
on the W side of Central Ave between SE 259th and Willis St., Water main installation
from Willis St to SE 259th will begin in November.
o SR 516 to S 231st Way Levee Improvements, Russell Rd Upper Levee — South
Reach: Cool/wet weather has created conditions that will not allow the contractor to
complete the levee fill embankment this season. This work is approximately 85%
complete, remainder will be completed as the daily temperatures increase in the late
spring.
0 2015 Asphalt Overlay: Final casting adjustments and the installation of plastic
markings are complete at all locations. Sign revisions are in progress, and our
request for final walk-thru is forthcoming.
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o W. Gowe St: Final overlay paving is complete. Striping, tree planting, and casting
adjustments are all complete. The contractor will proceed with some minor cleanup
items and then we will request final walk-thru.
o North Park Drainage Improvements: This work is proceeding and should be complete
next week as weather permits completing the added paving.
o Briscoe-Desimone Levee — Reach 4: Wall footing concrete placement is complete.
The trail closure with a detour route is in effect until project completion.
0 76th Ave S Drainage Improvements: Scheduling the preconstruction meeting.
Transportation: Restored power to the 15 street lights that had been upgraded to the
new LED fixtures and were not working, LED street light conversions are proceeding on
schedule with approximately 70% of the project completed.
Environmental: Prepping for kick off meeting for the First Ave. S Drainage
Improvements, Coordinating with construction on beginning 76th Ave. S. Drainage
Improvements, Working with the Mayor's Office on the city's 2016 Legislative Agenda.
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EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION