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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 11/16/2015 (3) I Public Works Committee Agenda Councilmembers: Brenda Fincher - Dana Ralph - Dennis Higgins, Chair November 16, 2015 4 p.m. Item Description Action Speaker Time Pace 1. Call to order Chair Higgins 1 2. Roll Call Chair Higgins 1 3. Changes to the Agenda Chair Higgins 1 4. Approval of Minutes, dated Nov 2, 2015 YES Chair Higgins 3 3 5. Information Only/Solid Waste Contract NO Kelly Peterson 10 07 Negotiations - Republic Services 6. Information Only/Use of Cement Concrete on NO Joe Araucto 15 09 Kent Streets 7. Information Only/ Jenkins Creek Interlocal NO Mark Howlett 05 11 Agreement with the City of Covington Sean Bauer Unless otherwise noted, the Public Works Committee meets at 4 p.m. on the first and third Monday of each month at Kent City Hall, Council Chambers East, 220 41h Ave S, Kent, WA 98032. For additional information please contact Cheryl Viseth at 253-856-5500. Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. z This page intentionally left blank Public Works Committee Minutes 3 November .2, 2015 Item 1 - Call to Order: The meeting was called to order at 4:03 p.m. by Committee Chair, Dennis Higgins. Item 2 - Roll Call: Committee Chair, Dennis Higgins and Committee members Dana Ralph and Brenda Fincher were present. Item 3 - Chances to the Agenda: There were no changes to the agenda. Item 4 - Approval of Meeting Minutes Dated October 19, 2015: Committee member Fincher MOVED to approve the minutes of October 19, 2015. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. Item 5 -2016 Water Treatment Chemical Agreement with JCI Jones Chemicals, Inc.: Kevin Swinford, Source and Supply Supervisor noted that this is an annual housekeeping contract for chemicals that are needed for water treatment processes in order to meet state and federal regulations. Committee Member Ralph MOVED to recommend Council authorize the Mayor to sign the 2016 Water Treatment Chemical Supply Goods and Services Agreement with JCI Jones Chemicals, Inc. for Gas Chlorine and Sodium Hydroxide, in an amount not to exceed $93,150.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3 - 0. Item 6 - Joint Funding Agreement for Water Resources Investigations with the U.S. Geological Survey: Mike Mactutis, Environmental Engineering Manager noted that this is an annual agreement to fund stream gages that provide valuable information on stream flow conditions. This information is also used to calibrate the city's stream flow models. The contract will provide for operations and maintenance at six gages; two on Mill Creek, one on Springbrook Creek, two on Rock Creek, and one on the Green River. For federal fiscal year 2016, the city of Kent will contribute $66,530 to the annual program costs of $112,180 with the U.S. Geological Survey (USGS) and City of Tukwila providing the remainder. Gage information is available in real-time at htto://waterdata.usos.00v/wa/nwis/current?tvoe=flow. Committee Member Fincher MOVED to recommend Council authorize the Mayor to sign the Joint Funding Agreement for Water Resources Investigations between the City of Kent and the U.S. Geological Survey upon concurrence of the language therein by the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. 1 Public Works Committee Minutes 4 November .2, 2015 Item 7 - Information Only/Federal Railroad Administration - Ouiet Zones: Kristine Adams, Federal Railroad Administration spoke in regards to quiet zones. She stated that for the past 10 years the railroads have said if they didn't agree with a proposal, there was nothing that the city could do about it. Kristine stated that this is not so. She said that the problem may be that this policy took 10 years to finalize and that it is the only one not written for the railroad. She stated that as long as you comply with the regulations you can move forward with a quiet zone and that there is nothing you can't make work, as long as you mitigate for risk. Public Works Director, Tim LaPorte and City Engineer Chad Bieren reviewed each crossing noting what is needed in order to move forward: Burlinaton Northern Railroad South 259th Street - Best suited for a wayside horn. It is the only crossing out of 14 where a horn may be recommended West Willis Street - Additional median channelization and LED lamps West Titus Street - This is a working spur, we would extend the median put in a "pork chop". It was noted that the mainline wouldn't make noise when the spur is in use, only the train using the spur would make noise. Gowe Street - Curb and gutter and median treatment with signage and LED lights. The Eastside would need a 6 inch sidewalk, to eliminate the chance of vehicles trying to go around the crossing arm. Smith Street - There are gates there currently. Upgrades are needed on the sidewalk approaches. Sidewalks should be added on Smith along the 101 Building. Cameras could be added to ticket those that stop on the tracks (similar to School Zone Cameras). Electronic signs "Do Not Stop on Tracks" were approved by Council and will be placed near the tracks to remind motorists. West James Vt Ave. - Missing pieces of sidewalks, median improvements, LED lights and a new fence added north of James to reduce pedestrian trespass. 212th Street - Median extension Union Pacific Railroad: • West Willis - Median treatments • Meeker Street - This is the most complicated crossing. A signal mast at 6th Avenue is likely needed to block left turn off of 6th Avenue. Eliminate Right turn lane from Meeker to 6th, would need to make a hard right. Median needed. • Smith Street - Would need to cut off two way access to the back side of the Regional Justice Center • James Street - Additional signage • South 228th Street - to be grade separated • South 212th Street - Additional treatments needed Next steps are to turn in a Notice of Intent and construct improvements. The state and railroad have 60 days to respond with any proposed changes. After the 60 days, a Notice of 2 Public Works Committee Minutes 5 November .2, 2015 Establishment period is in effect for 21 days which gives the railroads notice to update their procedures to not blow their horns at certain locations in Kent or fines will be levied. Kristine noted that a flagger can be hired at areas where there is a spur line if the train is moving between 10-15 miles per hour and they would not be required to blow the horns. She wanted to make it clear that it won't always be quiet. Trains blow their horns when there is a safety concern. An educational blitz would take place in advance of the quiet zone going into effect. Chris stated she will help us in any way she can. INFORMATION ONLY/NO MOTION REQUIRED Additional Speakers - Item 7: Mary Jacob 426 Prospect Avenue North • Stated the trains really impact her Mill Creek neighborhood and is happy to hear that things are moving forward. • If fencing is put up she would like to see brick fencing with shrub or trees placed near it to be more aesthetically pleasing and possibly help with some of the train noise. • Really likes the idea of photo enforcement (like the cameras in school zones) for those that choose to wait on the tracks for lights to change. • Would like to see something done at the blind turn heading east bound from Meeker to Smith Street near the skate park. Barbara Smith, Director, Kent Downtown Partnership 202 West Gowe Street • Would like to make sure that fencing for the quiet zones are aesthetically pleasing. • Thank you to Chris for coming to speak at this evening meeting. The meeting was adjourned at 5:07 p.m. ChexyLVOetiV Council Committee Recorder 3 6 This page intentionally left blank 7 PUBLIC WORKS DEPARTMENT � Timothy J. LaPorte, P.E. Public Works Director Phone: 253-856-5500 'Mx4 riY xGYF:x Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 Date: November 6, 2015 To: Chair Dennis Higgins and Public Works Committee Members PW Committee Meeting Date: November 16, 2015 From: Kelly Peterson, AICP, Special Projects / Transportation Manager Through: Chad Bieren, P.E., City Engineer Item 5: Solid Waste Contract Negotiations — Republic Services INFORMATION ONLY/NO MOTION REQUIRED Summary: The existing solid waste collection contract with Republic Services went into effect on April 1, 2011; it's a 7—year contract that includes two, 2-year extensions to be exercised at the sole discretion of the Council. During contract negotiations, a number of alternatives were considered by a Citizen's Solid Waste Advisory Committee including commercial embedded recycling, which ultimately was not included. Recently, Republic Services requested an amendment to consider embedded commercial recycling. Staff has been negotiating with Republic with three options available for consideration: Option 1 - Continue with the current contract, which expires March 31, 2018. Consideration of the first two year extension is required to be submitted in writing to Republic 270 days prior to expiration. All rates stay the same. Option 2 - Extend the contract to March 31, 2023, including: two 2-year extensions; revise economic indices for the Annual Rate Adjustment; add contamination fees for recycling services; additional education regarding contamination; late fee would also be added for unpaid bills after 60 days; $20 NSF check fee or bank charges; updated liquidated damages. All rates stay the same. Option 3 - Extend the contract through to march 31, 2023, with Commercial Embedded Recycling. All items include listed in Option 2 are included. To embed commercial recycling into the rates, commercial rates would increase up to 32.5%. In addition, language regarding contamination and education would be provided. Embedding commercial recycling would save some customers money, though others would see an increase. Due to the current open market and proprietary information of rates from individual haulers, staff is not able to determine the impact on businesses. The savings would be realized by eliminating a separate recycling bill. Exhibit: None Budget Impact: The City's budget would not be impacted. 8 This page intentionally left blank 9 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director /� Phone: 253-856-5500 w 1 Fax: 253-856-6500 'Nx4xi ii4fqrvu \�• �EN� Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: November 10, 2015 To: Chair Dennis Higgins and Public Works Committee Members PW Committee Meeting Date: November 16, 2015 From: Joseph S. Araucto, P.E. — Pavement Manager Engineer Through: Dave Brock, P.E., Public Works Operations Manager Item 6: Information Only/Use of Cement Concrete on Kent Streets INFORMATION ONLY/NO MOTION REQUIRED Summary: The City maintains approximately 320 centerline miles of street of which 7 miles are paved with concrete, the remaining are paved with asphalt. As part of the transition to a more sustainable transportation system, Staff spent significant time in evaluating the viability of transitioning some City streets to concrete. Staff will present the information and will be open to discussions. Exhibit: None Budget Impact: None 10 This page intentionally left blank 11 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director / w Phone: 253-856-5500 Fax: 253-856-6500 'N n,rnii /a i Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: November 9, 2015 To: Chair Dennis Higgins and Public Works Committee Members PW Committee Meeting Date: November 16, 2015 From: Mark Howlett, P.E., Design Engineering Manager Through: Chad Bieren, P.E., City Engineer Item 7: Information Only/Jenkins Creek Interlocal Agreement with the City of Covington INFORMATION ONLY/NO MOTION REQUIRED Summary: Staff will brief the committee on the upcoming Jenkins Creek/SR 516 road widening project and associated Interlocal Agreement with the City of Covington. Exhibits: None Budget Impact: Funding for this project will be out of the water fund. The actual amount of funding necessary for this project is yet to be determined.