HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 10/19/2015 Public Works Committee Minutes
October 19, 2015
Item 1 - Call to Order: The meeting was called to order at 4:00 p.m. by Committee Chair,
Dennis Higgins.
Item 2 - Roll Call: Committee Chair, Dennis Higgins and Committee members Dana Ralph and
Brenda Fincher were present.
Item 3 - Chances to the Agenda: There were no changes to the agenda.
Item 4 - Approval of Meeting Minutes Dated October 5, 2015:
Committee member Fincher MOVED to approve the minutes of October 5, 2015. The
motion was SECONDED by Committee member Ralph and PASSED 3-0.
Item 5 -Department of Ecology Coordinated Prevention Grant:
Gina Hungerford, Conservation Coordinator noted that this grant covers a majority of the expenses
for the three recycling events that are held annually within the City of Kent. There are no out of
pocket expenses to the City.
Hungerford went on to note, that the Coordinated Prevention Grant is a two year grant that is
funded by the Washington State Department of Ecology. The grant pays 75% of the "maximum
eligible program cost" which for Kent is $123,522.67. A 25% match ($30,880.67) will be provided
by the King County Waste Reduction and Recycling Grant.
Committee Member Ralph MOVED to recommend Council authorize the Mayor to accept
the Coordinated Prevention Grant in the amount of $123,522.67 and authorize
expenditure of the grant funds, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director. The motion was SECONDED by Committee
member Fincher and PASSED 3-0.
Item 6 - Local Hazardous Waste Management Program:
Gina Hungerford, Conservation Coordinator stated that this is Grant Amendment No. 1 to the Local
Hazardous Waste Management Program. The amendment reflects the Seattle - King County Health
Department's move to a biennial budget cycle - through December 31, 2016.
This grant fully funds the collection of hazardous waste collected at events the City of Kent hosts
each year.
Committee Member Fincher MOVED to recommend Council authorize the Mayor to accept
Amendment 1 to the Local Hazardous Waste Management Program Grant providing
$35,082.26 for 2016 and authorize expenditure of grant funds, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Committee member Ralph and PASSED 3 -0.
Item 7 - Information Only/Snow and Ice Preparation:
Bill Thomas, Street Superintendent gave an informative PowerPoint presentation outlining how
crews are preparing for anticipated inclement weather conditions.
Thomas stated that the Public Works Operations Division is responsible for responding to snow and
ice conditions throughout the winter season. In a typical year, Kent experiences 2-3 significant
events that require a prolonged response from staff. Staff is prepared to work around-the-clock to
address conditions.
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Public Works Committee Minutes
October 19, 2015
Thomas went on to say that there are enough snow and ice related materials stock piled to sustain
us for a five day event. Snow and ice response equipment consisting of eight trucks with plows;
seven with sanders; one truck with liquid anti-icing application equipment and a plow; and a motor
grader are also being prepped for the season.
During a snow and ice event Operations response staff addresses and prioritizes arterial routes
first. These routes are identified in the Snow and Ice Response Plan, which is available on the City's
website. As roadways are closed or opened during a response event, updates are posted on the
City's www.drivekent.com website. Other public communication methods utilized include Kent
radio, the Traffic Alert system (e-mail), and variable message boards.
Staff works closely with Police personnel, the Department of Transportation and King County Metro.
Thomas said that responding to snow and ice events are an unbudgeted general fund expense.
Historically, response events have lasted from two to fourteen days. Costs have ranged between
$10,000 and $150,000, not including clean-up costs.
INFORMATION ONLY/NO MOTION REQUIRED
Item 8 — Information Only/Stormwater Rates Analysis:
Mike Mactutis, P.E., Environmental Engineering Manager gave a brief follow-up to the discussion
from the August 17 Public Works Committee meeting regarding proposed changes to the way the
city charges its stormwater rates. Staff is investigating options that will keep the rates revenue
neutral. Committee suggested a possible 3-month or 6-month trial run where rates could be
analyzed using projections from other cities' models.
INFORMATION ONLY/NO MOTION REQUIRED
The meeting was adjourned at 4:40 p.m.
ChexyLVOetiV
Council Committee Recorder
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