Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
City Council Committees - Operations - 11/03/2015 (3)
Operations Committee Agenda Councilmembers: Bill Boyce - Dana Ralph - Les Thomas, Chair November 3, 2015 4 p.m. Item Description Action Speaker Time Page 1. Call to order Chair Thomas 1 2. Roll Call Chair Thomas 1 3. Changes to the Agenda Chair Thomas 1 4. Approval of Check Summary Reports dated YES Chair Thomas 2 9/16/15 thru 9/30/15 and 10/1/2015 thru 10/15/2015 S. Approval of Meeting Minutes Dated YES Chair Thomas 2 1 October 6, 2015 6. Amendment to Maintenance Contract with YES Dea Drake 5 5 Preferred Copier Systems for City MFD's - Authorize 7. Jones, Lang, Lasalle (ILL) Amendment II YES Ben Wolters 5 9 S. Consolidating Budget Adjustment YES Barbara Lopez 5 39 Ordinance for Adjustments between July 1, 2015 and September 30, 2015 9. Write-offs of Uncollectable Accounts - YES Aaron BeMiller 5 45 Recommend 10. September 2015 Financial Report NO Aaron BeMiller 5 47 Unless otherwise noted, the Operations Committee meets at 4 p.m. on the first and third Tuesday of each month in Kent City Hall, Council Chambers East, 220 41h Ave S, Kent, 98032. For additional information please contact Jennifer Hays at 253-856-5700. Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. This page intentionally left blank �r 7 1 KEN q OPERATIONS COMMITTEE MINUTES October 6, 2015 Committee Members Present: Les Thomas, Chair, Dana Ralph and Bill Boyce. The meeting was called to order by L. Thomas at 4:06 p.m. 1. ROLL CALL. 2. CHANGE TO AGENDA. There are no changes to the agenda. 3. APPROVAL OF THE CHECK SUMMARY REPORTS DATED 8/16/2015 THROUGH 8/31/2015 AND 9/1/2015 THROUGH 9/15/2015. D. Ralph moved to approve the check summary report dated 8/16/2015 through 8/31/2015 and 9/1/2015 through 9/15/2015. B. Boyce seconded the motion, which passed 3-0. 4. APPROVAL OF MINUTES DATED SEPTEMBER 1, 2015. B. Boyce moved to approve the Operations Committee minutes dated September 1, 2015. D. Ralph seconded the motion, which passed 3-0. S. AGREEMENT WITH CDW GOVERNMENT, LLC TO PURCHASE OFF AWARDED TECHNOLOGY CONTRACT. Information Technology Director Mike Carrington and Technical Services Manager James Endicott made a request that would allow the City to take advantage of King County Directors Association's pricing for the current purchase and upgrade of 53 Mobile Device Computers for the Kent Police Department in the amount of $142,766.10. Purchases would include tablets, docking stations, and vehicle adapters. Additionally, authorization was sought for future purchases that may be needed on other City projects through the term of CDW Government, LLC (CDW) contract, if those purchases are within established budgets. If a purchase requires funds outside of an approved budget, Council approval would be required. This request's budget impact has been approved as part of the 2015-2016 biennial IT Capital Budget allocations. D. Ralph moved to recommend Council to authorize the Mayor to sign an Agreement with CDW Government, LLC to purchase 53 Mobile Data Computers in the amount of $142,766.10, and to authorize the future purchase of additional technology products through the Agreement's term if those purchases are within established budgets. B. Boyce seconded the motion, which passed 3-0. 2 Operations Committee Minutes October 6, 2015 Page: 2 6. KING COUNTY 2016 ANIMAL SERVICES. Parks, Recreation and Community Services Director Jeff Watling updated the committee members on the recent 2016 Animal Services projected costs that King County recently provided. There is a consistent trend of county field and sheltering services increasing while city license revenue is not. That said, the City and County are collaborating on a strategic outreach and marketing agreement. King County Regional Services Manager Dr. Gene Mueller explained a successful outreach strategy that has worked in other cities for reducing net cost for animal services. The County will provide low cost, short term employees that will go door-to- door explaining the requirements and benefits to licensing a resident's pet(s). In the event the resident's pet is not licensed, county staff can provide a free, temporary license at that time. This outreach service is not an enforcement action nor is staff animal control officers. In other cities there has been a low complaint rate as this is an educational service. As a side note, when a resident purchases a license for their pet the fee is applied towards reducing the City's net expense to the County. 7. CITY INVESTMENT REPORT. Finance Director Aaron BeMiller, Accounting Manager Lavinna Brennecke and Senior Analyst Joe Bartlemay provided a quarterly update to the diversified investment strategies as prescribed by the investment policy that summarizes the portfolio's average rate of return, market value and average maturity. Per the investment policy, the City has created an advisory investment committee comprised of the Mayor (or designee), one member of the City's Operations Committee, the Public Works director, and Finance director; the committee meets quarterly. Mr. Bartlemay explained as of June 30, 2015, the City had approximately $88 million in its investment portfolio as a total. About $80 million of that is in the local government investment pool which is very safe, very liquid and can get cash in or out on any day as needed. There are a couple investments that have been on the books for a number of years with relatively high interest rates with yields of 8.8 and 8.5 percent yields. There's one CD on the books for the insurance fund and about $8 million in new government securities to increase the average yield with staggered maturities with an average rate of return of one and two-thirds percent and average days to maturity is just under three years. Members noted that this is a great team to work with and appreciates the level of detail provided. S. JULY 2015 FINANCIAL REPORT. Mr. BeMiller provided details to the July monthly forecast. Although numbers are a bit old, information does show the City being in a positive position. The general fund overview is expected to come in above revenue estimates by about $822,000 and below the expenditures budget of about $678,000. Combined, both are a positive of about 3 Operations Committee Minutes October 6, 2015 Page: 3 $1.5 million. The City, for 2015, budgeted a $500,000 gap and will use the fund balance to pay for the ShoWare Center transfer portion including midyear adjustments that add about $368,000. The City started with a negative $868,000 and has caught up by $1.5 million creating a positive of $632,000. Using the Mayor's 2016 proposed budget, 10 percent has been achieved for available fund balance assuming numbers keep coming in as estimated which is a positive sign. Another report highlight was the sales tax portion as being very strong at seven percent above budget. 9. QUARTERLY PROCUREMENT REPORT. Chief Administrative Officer Derek Matheson updated committee members on the adopted May 2015 procurement ordinance that has a central feature that raises the Mayor's purchasing authority from $25,000 to $65,000. This feature requires staff to provide a quarterly report to their respective committee on contracts, including real- estate agreements, above $25,000 not previously approved by Council. The current report covers third quarter of 2015 and the final two weeks of the second quarter which falls between when the ordinance took effect to when the third quarter began. There are nine contracts that fall within this range. Members agreed that the report is exactly what they requested. The fourth quarter report will be presented January 2016. The meeting was adjourned at 4:37 p.m. by L. Thomas. r Jennifer Hays Operations Committee Secretary 4 This page intentionally left blank 5 INFORMATION TECHNOLOGY DEPARTMENT a Mike Carrington, Director Phone: 253-856-4607 KENT rw, Fax: 253-856-4700 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: November 3, 2015 TO: Operations Committee SUBJECT: Amendment to Maintenance Contract with Preferred Copier Systems for City MFD's - Authorize MOTION: Authorize the Mayor to sign an amendment extending the Goods and Services Agreement with Preferred Copier Systems in an amount not to exceed $100,000 through July 31, 2016 for maintenance of the City's fleet of Ricoh Multifunction Devices (MFD's) subject to terms and conditions acceptable to the City Attorney and Information Technology Director. SUMMARY: The expenditure provides ongoing maintenance for the City's fleet of Ricoh Multifunction Copier/Printer Devices (MFD's) until July 31, 2016. The City owns the MFD's, having formerly leased them under a contract with ABS Ricoh. For the last 24 months the fleet has been maintained by Preferred Copier Systems of Kent. They have provided excellent service on these machines. After 18 months they were given one six-month contract extension with a modest increase which covered the cost of maintaining an aging fleet. This extension continues at the current per copy of .01 per B&W and .0075 per color impression. Extending the maintenance agreement will give the City additional time to consider replacement needs in conjunction with facilities space planning. The parties agree that each will continue to perform as provided for under the original Agreement and any prior Amendments on a month-to-month basis commencing on January 1, 2016, with a maximum extension through July 31, 2016. The City intends that this Agreement will automatically terminate at midnight July 31, 2016, or upon the City providing Vendor with thirty (30) calendar days' notice of its need to terminate this Agreement due to a new Vendor or new Contract having been acquired for replacement multi-functioning devices and their related service. EXHIBITS: Goods and Services Agreement Amendment No. 3 - approved via City of Kent Office of the City Attorney and signed by the vendor. BUDGET IMPACT: IT Capital Budget allocations approved as a part of the 2015-2016 biennial budget process are earmarked for this project. ,� 6 KENT W.I.-T.. AMENDMENT NO. 3 NAME OF CONSULTANT OR VENDOR: Preferred Copier Systems, Inc. CONTRACT NAME & PROJECT NUMBER: Contract #IT 14-225 Goods & Services Aareement ORIGINAL AGREEMENT DATE: 12/3/2013 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: The parties agree that each will continue to perform as provided for under the original Agreement and any prior Amendments on a month- to-month basis commencing on January 1, 2016, with a maximum extension through July 31, 2016. The parties intend that this Agreement will automatically terminate at midnight on August 1, 2016, or upon the City providing Vendor with thirty (30) calendar days' notice of its need to terminate this Agreement due to a new Vendor or new Contract having been acquired for replacement multi- functioning devices and their related service. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $.0092 per black and white including applicable WSST impression, and $.07 per color impression Net Change by Previous Amendments Prior increase of $0.0008 per black including applicable WSST and white impression, and $0.005 per color impression. Current Contract Amount $.01 per black and white including all previous amendments impression, and $.075 per color impression Current Amendment Sum None Applicable WSST Tax on this Standard WSST per click Amendment Revised Contract Sum $.01 per black and white impression, and $.075 per color impression Original Time for Completion December 1, 2014 AMENDMENT - 1 OF 2 7 (insert date) Revised Time for Completion under December 31, 2015 prior Amendments (insert date) Add'I Days Required (f) for this Maximum of 213 calendar days Amendment Revised Time for Completion Not to extend beyond (insert date) July 31, 2016 The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: By By: (signature) (signature) Print NameJj Print Name: Its p Its (title) (title) DATE: /O a2�• DATE: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent Law Department r.�rninrvw.�oo: rii.goo:.rz e.n.,,bzmgr,n.rce c,rrz„nro na.a.r...:c�.ae-3m nm.em:am< I AMENDMENT - 2 OF 2 8 This page intentionally left blank 9 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director * PLANNING DIVISION Charlene Anderson, AICP, Planning Manager KENT BEN,, Phone: 253-856-5454 Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: November 3, 2015 TO: Kent City Council Operations Committee FROM: Ben Wolters, Economic & Community Development, Director RE: Jones, Lang, Lasalle (ILL) Amendment II MOTION: Recommend Council to authorize the Mayor to sign Amendment II with Jones, Lang, Lasalle, (JLL) for the disposition of the Riverbend, Par 3 site subject to terms and conditions acceptable to the Economic & Community Development Director, Parks Director, and the City Attorney. BACKGROUND: ILL will represent the City in the proposed sale of the Riverbend Par 3 property for the uses approved by the City Council, for a two-percent commission of the sales price of the property, to be paid upon closing. In the event ILL brings forward a qualified buyer who agrees to the City's requirements, conditions, and approved uses and the City fails to approve the transaction with the buyer, ILL will be entitled to a one-time breakup fee of $75,000. This commission or fee is contingent on the following assumptions: • ILL will perform local zoning analysis, but assumes the City will provide all site information including title, environmental, utilities and geotechnical. • ILL will perform one site massing study. • ILL will provide staff support to any advisory committee Mayor and Council may appoint to assist the City in reviewing and selecting offers. • ILL will provide at least two (2) presentations to City staff and/or potential Advisory Committee and one (1) preliminary presentation to City Council and Mayor and one (1) final presentation to the City Council and Mayor. Services will include, at a minimum, the following: Provide the City with recommendations about any additional site due diligence that may be required or recommended in advance of initiating a solicitation process. 10 • Developing all marketing materials and solicitation materials, subject to the city's prior approval. • Broadly marketing the product locally and regionally to appropriate investors. • Supporting the City in the solicitation and selection process and in reports to the Council and Mayor. • Supporting the City in negotiations with the selected development/investor. BUDGET IMPACT: The alternative $75,000 breakup fee would come out of the City's property fund. The proposed two-percent sales commission will come out of proceeds from the sale. EXHIBITS: They are the existing contract, Amendment I and proposed Amendment II draft. 0 11 KENT AMENDMENT NO. 2 NAME OF CONSULTANT OR VENDOR: Jones, Lana, Lasalle (ILL) CONTRACT NAME & PROJECT NUMBER: Riverbend Real Estate & Consulting Service ORIGINAL AGREEMENT DATE: 5/14/15 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: This commission or fee is contingent on the following assumptions: • ILL will perform local zoning analysis, but assumes the City will provide all site information including title, environmental, utilities and geotechnical. • ILL will perform one site massing study. • ILL will provide staff support to any advisory committee Mayor and Council may appoint to assist the City in reviewing and selecting offers. • ILL will provide at least two (2) presentations to City staff and/or potential Advisory Committee and one (1) preliminary presentation to City Council and Mayor and one (1) final presentation to the City Council and Mayor. Services will include, at a minimum, the followina: • Provide the City with recommendations about any additional site due diligence that may be required or recommended in advance of initiating a solicitation process. • Developing all marketing materials and solicitation materials, subject to the city's prior approval. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $24,750.00 including applicable WSST Net Change by Previous Amendments $0.00 including applicable WSST Current Contract Amount 2% of sale price including all previous amendments Current Amendment Sum $2% of the sale price Applicable WSST Tax on this $0.00 Amendment Revised Contract Sum $2% of the sale price AMENDMENT - 1 OF 2 12 Original Time for Completion 12/31/2014 (insert date) Revised Time for Completion under 12/31/2015 prior Amendments (insert date) Add'I Days Required (t) for this calendar days Amendment Revised Time for Completion 12/31/2016 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: By: By: (signature) (signature) Print Name: Print Name: Ben Wolters Its Its Econ & Comm Dev Department, Director (title) (title) DATE: DATE: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent Law Department [In this field.You may enter the electronic file path where the contact has been saved] AMENDMENT - 2 OF 2 Q0) 13 �T r601 Union,Suite 1100 LLSeattle,WA 98101 let+1 206 607 1754 Jones Lang LaSalle REVISED SCOPE OF WORK (EFFECTIVE NOVEMBER02,2015) REAL ESTATE BROKERAGE SERVICES FOR THE DISPOSITION OF THE RIVERBEND SITE In addition to all other elements and tasks to the scope of work previously agreed to in the original Consultant Services Agreement and Amendment No. 1 to that agreement, JLL will represent the City in the disposition of the Riverbend site for the uses approved by the City Council for the period commencing November 02, 2015, and ending December 31 st 2016. The brokers assigned to the disposition assignment will include market specialists for the approved uses (multi-family, retail, office, etc.). Services will include, at a minimum, the following: • Providing the City with recommendations about any additional site due diligence that may be required or recommended in advance of initiating a solicitation process. • Developing all marketing materials and solicitation materials, subject to the city's prior approval. • Broadly marketing the product locally and regionally to appropriate investors • Supporting the City in the solicitation and selection process and in reports to the Council and Mayor. • Supporting the City in negotiations with the selected development/investor. Brokerage Services Compensation In consideration of this revised Scope of Work, JLL will represent the City in the disposition of the Riverbend site for a commission rate of two percent (2%) of the sales price, to be paid upon closing. In the event JLL brings forward a qualified buyer who agrees to the City's established performance requirements, terms, conditions, and approved uses during the period this Revised Scope of Work is in effect and the City fails to approve the transaction with the buyer, JLL will be entitled a one-time breakup fee of $75,000, which, upon payment will constitute JLL's full and final settlement, acceptance, and release of all claims of any kind related to JLL's representation of the City on the Riverbend project. This fee is contingent on the following assumptions: • JLL will perform a local zoning analysis, but assumes the City will provide all available site information including title, environmental, utilities and geotechnical. JLL/City of Kent Riverbend Revised Scope of WorkPage 2 14 • JLL will perform one site massing study. • JLL will provide staff support to an advisory committee Mayor and Council may appoint to assist the City in reviewing and selecting offers for final consideration by the Mayor and City Council. • JLL will provide at least two (2) presentations to City staff and/or potential Advisory Committee and one (1) preliminary presentation to City Council and Mayor and one (1) final presentation to the City Council and Mayor. 15 KENT AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR: Jones Lana LaSalle OLL) CONTRACT NAME & PROJECT NUMBER: Riverbend Real Estate & Consulting Service ORIGINAL AGREEMENT DATE: 5/14/15 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor's work is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Same Scope of Work just extending the agreement date to December 31, 2015. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are modified as follows: Original Contract Sum, $24,750.00 including applicable WSST Net Change by Previous Amendments $0 including applicable WSST Current Contract Amount $0 including all previous amendments Current Amendment Sum $0 Applicable WSST Tax on this $0 Amendment Revised Contract Sum $0 AMENDMENT - 1 OF 2 Original Time for Completion 12/31/2014 16 (insert date) Revised Time for Completion under prior Amendments (insert date) Add'I Days Required (t) for this calendar days Amendment Revised Time for Completion 12/31/2015 (insert date) The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: CITY OF KENT: By: By: (signature) (signature) Print Name: Print Name: Its Its (title) (title) DATE: DATE: APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent Law Department [In this field.You may enter the elect out filepeN where the contract has been saved] AMENDMENT - 2 OF 2 �CE4T' 17 w.s HING.av CONSULTANT SERVICES AGREEMENT between the City of Kent and Jones Lang LaSaiie(JLL) THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and JLL organized under the laws of the State of Washington, located and doing business at 601 Union, Suite 1100, Seattle, WA 98101. (206) 607-1754 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: As described in Scope of Services, Exhibit A, Phase I & II Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2014. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $24,750, for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of CONSULTANT SERVICES AGREEMENT - 1 (Over$10,000) an invoice. If the City objects to all or any portion of an invoice, it shall ndofy the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under j this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. CONSULTANT SERVICES AGREEMENT - 2 (Over$10,000) VII. INDEMNIFICATION. Consultant shall defend indemnify and hold the 6 its , fY Y, officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. CONSULTANT SERVICES AGREEMENT - 3 (Over$10,000) XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of CONSULTANT SERVICES AGREEMENT - 4 (Over$10,000) the Exhibits to this Agreement conflict with any language contained in this Agreement, thglterms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: By: 's l, c ` ' By: (signature) i' (signature) Print Name: R�t pr o Prin fVa S ette Cooke Its Its Mayor DATE: � � �, ;�� DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Robert Hunt Ben Wolters, Director Jones Lang LaSalle (JLL) Economic & Community Development Depart. 601 Union, Suite 1100 City of Kent Seattle, WA 98101 220 Fourth Avenue South Kent, WA 98032 206-607-1754 (telephone) (facsimile) (253) 856-5703 (telephone) (253) 856-6454 (facsimile) APPR VEO AS TO F RM: Kent Law epartme [In this Mid,you may enter the eleRronlc fllepafh where the contraa has been savetl] CONSULTANT SERVICES AGREEMENT - 5 (Over$10,000) 22 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: VALE For: _ s r1tJ Title: Date: .�� ji? sr p l i EEO COMPLIANCE DOCUMENTS - 1 CITY OF KENT 23 ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 24 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. li I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. I By: For: Title: Date: I �I EEO COMPLIANCE DOCUMENTS - 3 Ohl 5 601 Union,Suite 1100 OJLL Seattle,WA 98101 tel+1 206 607 1754 Janes Lang LaSalle 7/29/2014 Mr. Kurt Hanson Mr. Ben Wolters Economic and Community Development Director City of Kent 220 Fourth Avenue South Kent,WA 98032 Re: Proposal for Real Estate and Economic Consulting Services Dear Kurt and Ben: We are pleased to submit this proposal to the City of Kent (City) to provide real estate and economic consulting services to assist in the potential development of the 24-acre Riverbend nine hole golf course site. The Scope of Services detailed in this proposal clearly fits well within our team's core capabilities. The team dedicated to this project is comprised of senior real estate professionals with broad real estate experience in market and financial analysis, including market feasibility studies, real estate valuation analysis, financial structuring, highest and best use analysis and construction. In addition,the team brings extensive experience related to public institutions. Our team will provide expertise that can assist City in structuring creative real estate and monetization strategies that will best capitalize upon the inherent value of the City's real estate assets. In addition to having the requisite skills, there is an art to taking a project from concept to reality. Our team has a proven track record of delivering concepts and studies that ultimately result in a successfully executed project, instead of another study gathering dust on the shelf. We are action oriented and look forward to partnering with you to fulfill your goals. We appreciate the opportunity to submit this proposal. If you have any questions regarding our submission, please contact me at 206-354-1397 or via e-mail at bob.hunt@am.jll.com. Sincerely, 9$XOa Bob Hunt Managing Director, Public Institutions 26 7/29/2014 Page 2 Section II — Project Understanding Jones Lang LaSalle(JLL)will, at a minimum, help the City execute a study rooted to evaluate the economic potential for land development on the 23 acre River Bend golf course parcel. In this study, we will only consider uses that are compatible with the overall development vision of the City. The goal of this analysis is to assist the City to develop a strong vision and actionable strategy for site development that best addresses City's social and economic development goals. The analysis will consider whole site development scenario that assumes the FAA does not select this site for their regional building and the entire site is available for development. Our process is designed to logically analyze options for site development in an efficient and iterative process. The result will be tangible and measurable recommendations for development strategies that are viable in the market linked to City's objectives and incorporate priorities and facts uncovered in the study. We will utilize current market data to develop analytical models that identify, analyze, quantify and perform risk analysis on each proposed development scenario to test its feasibility and identify threshold funding requirements. The financial model used for the analysis will be structured such that it can be easily refreshed as market conditions change over time. Once these models are established, JLL will advise City on the returns that can be anticipated for various uses. The completed study will arm City with the facts necessary to understand the value, timing and risk associated each viable development use. We will also evaluate all likely transaction and partnership structures available to maximize value within the framework of City's goals and risk threshold. As needed and as a separate scope, JLL can assist City in developing and marketing a solicitation for appropriate developers and in the negotiations of subsequent development agreements. v I I 7/29/2014 Page 3 Section III — Scope of Services PHASE I.START UP AND DISCOVERY(ESTIMATED DURATION 'I WEEK) Our first task will be to meet with City representatives to clearly define and understand the project's goals and objectives, learn about key issues and challenges to better inform our next steps. Key Obiectives of Phase I 1. Establish a working relationship between the City team and the JLL team in a kick-off meeting 2. Review background materials 3. Review unsolicited development proposals received for the site 4. Review massing diagrams previously provided the City for the site 5. Establish a decision-making and approval process and identify key project milestones 6. Establish a preliminary communication plan and protocols that addresses internal and external stakeholders and audiences 7. Understand the expectations and priorities of stakeholders, set project goals including the financial and functional objectives of City 6. Discuss resources required, including any additional sub-consultants Phase I Deliverables • Summary of preliminary goals and objectives • Roles and responsibilities &Communication plan established • Summary of key issues/opportunities&challenges • Summary of opportunitieslrisks PHASE ll.<HIGHEST AND BEST USE STUDY, PRELIMINARY PRO FORMA DEVELOPMENT.MODEL (EST.: DURATION 4 WEEKS) Once the project goals and objectives are identified they will be translated into programmatic requirements each of the two development scenarios. This will be used to validate the ability to achieve the City's strategic/economic objectives for the site and identify potentials risks. Initial Site Analysis:JLL will assess the property's key characteristics and its associated opportunities and constraints. The objective will be to evaluate the property's development 28 7/29/2014 Page 4 potential and the surrounding market capacity for development. This will involve review of the identified sites'physical characteristics and property information, analysis of local market conditions, review of zoning and building setback requirements, and then identification of the most appropriate development scenarios for the identified sites. Establishment of Base Line Criteria: For each scenario we will identify the range of preferred uses for the site and perform a massing/sizing study to test the area required for development and the overall SF that can be developed based upon zoning and FAR requirements for the site. We will likely consider alternative site plans to vet out the viability of possible uses. Market Analysis: We will augment the City's recently completed appraisal of the site with input and analysis from our multifamily, commercial, retail, hotel, and professionals. We will evaluate market viability of the product mix assumptions to determine highest and best use within the parameters of the City's goals. JLL will review the surrounding uses and competitive area developments that may impact the subject property, including inventory, rents and market valuation of comparable and competing properties. This data is aggregated and analyzed to provide a range of reality. We then provide analytical based commentary to accommodate the sensitivity in the market. City Review At the completion of our market analysis we will make a presentation of the initial findings to City staff to evaluate and receive direction on which development scenario the most appropriate for further analysis. One we have aligned on the scenario to pursue, JLL will perform the following analysis Financial Feasibility Modeling: Based on the results of the market and site analyses,we will build a pro forma model encompassing the results of the market analysis study to forecast the outcomes associated with the potential development strategies. We will use the prior market analysis to project revenues associated with each use and JLL will engage the full abilities of our team to determine development,operational,and financing cost;identify the cash flow expectation for each development scenario; and synthesize inputs into financial models for each site parcel. Final Report and Presentation JLL will incorporate all of the above analysis,findings and recommendations into a written report and will also prepare and deliver a final presentation or City staff and elected officials 29 7/29/2014 Page 5 Phase II Deliverables • Market study to further inform City appraisal • Site massing study • Preliminary development budget • Proforma analysis of preferred development scenarios • Updated comments on site value in relation to the City's recent appraisal • Final Report and Presentation of findings to key stakeholders .BB}JA$E-II, REALE-STATEBROK- ga- IGES- AL will represent the City in the disposition of the Riverbend site for the uses approved by the City Council. The brokers assigned to the disposition assignment will include market specialist for the approved uses(multi-family, retail,office, etc.). Services will include, at a minimum, the following: • Provide the City with recommendations about any additional site due diligence that may be required in advance of initiating a solicitation process. • Developing all marketing materials and solicitation materials • Broadly marketing the product locally and regionally to appropriate investors • Supporting the City in the solicitation process and in reports to the Council and Mayor • Support the City in negotiations with selected development/investor 30 EXHIBIT S INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. 31 EXHIBIT B (Continued) E. Verification of coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. 32 601 Union,Suite 1100 Seattle,WA 98101 JLL tel+1 206 607 1754 Jones Lang LaSalle Section III Pricing 1. Phase I& II Pricing JLL will perform all of the services described in this proposal to complete the Phase I and Phase II analysis for a fee of$24,750, including expenses. 2. Phase III Brokerage Services: JLL will represent the City in the disposition of the Riverbend site for a commission rate of two percent(2%)of the sales price for the site,to be paid upon closing. This fee is contingent on the following assumptions: • JLL will perform local zoning analysis, but assumes the City will provide all site information including title, environmental, utilities and geotechnical • JLL will perform one site massing study • Assumes in phase I & II, two (2) presentations to City staff and one(1)final presentation to the City Council and Mayor 33 DATE(MMIDOP(YYY) Au CERTIFICATE OF LIABILITY INSURANCE 2111120" THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. •• IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT6 PRODUCER NAME: AOn Risk Services Central, Inc. PHONE (g66) 283-7122 aC Nq : (800) 363-0105 V tAlc.No.Ext): p Chicago IL Office 200 East Randolph EMAIL 2 ADDRESS: i Chicago IL 60601 USA NAIC Al INSURER(S)AFFORDING COVERAGE INSURERA: RLI Insurance Company 13056 INSURED )ones Lanq Lasalle Americas, Inc. INSURER a: 200 East Randolph Drive INSURBRC. Chicago IL 60601 USA INSURER D: INSURER E: NSURERF: COVERAGES CERTIFICATE NUMBER:570056063003 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED)' FOR THE POLICY PERIOD CEOR INDICATED.CERTIFICATE MAY BECH THIS SISSUED OR NMAYEPERTTA N,THETNSURANCE AFFORDED BY THE POL CIES DES CRIBED HEREIN IS SUB EE TPTO AL�HEI TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSD D POLICY NUMBER MMIDD MMIDONYYV LIMITS CGL 4 EACH OCCURRENCE $1,000,000 A % COMMERCIAL GENERAL LIABILITYA AG T $1,000,000 CLAIMS-MADE X❑ E% OCCUR PREMISES Eacceunance MED P(An,one person) 81,000 PERSONAL B ADV INJURY $1,000,000 ce GENERALAGGREGATE $2,000,000 ce GENL AGGREGATE LIMIT APPLIES PER: pR000CT3-COMPIDP AGG $2,000,000 h PRO- POLICY ❑JECT LOC ce OTHER: $1,000,000 CGL0013634 10/OS/2014 10/O1/2015 he case., A AUTOMOBILE LIABILITY -- BODILY INJURY O 2 ANY AUTO BODILY INJURY(Per academy ALL OWNED SCHEDULED N PROPERTY AUTOS AUTOS DAMAGE U NON JWNED Pearr..idaccitlent % HIRED AUTOS X AUTOS V EACH OCCURRENCE UMBRELLA.UAB OCCUR AGGREGATE EXCESS LIAR CLAIMS-MADE DED RETENTION PER OTH. WORKERS COMPENSATION AND STATUTE EMPLOYERS'LIABILITY YIN E.L.EACH ACCIDENT ANY PROPRIETORI PARTNERIEXECUTIVE ❑NIA E.L.DISEASE-EA EMPLOYEE RI OFFICEMEMBER EXCLUDE09 (Mandatory in NH) E.L.DISEASE-POLICY LIMIT p Ifyyes dsscrib.under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be adached It more apace is required) RE: City of Kent, 23 acre River Bend Golf Course Parcel, Market analysis, feasibility, possible and brokerage. City of Kent is included as Additional insured on General Liability policy as required by written agreement, asg CANCELLATION r41F— CERTIFICATE HOLDER A" SHOULD ANY OF THE ABOVE DESCRIBED POLICIESLBECANCELLED BEFORE THEy®EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVECCORDANCE WITH THE POLICY PROVISIONS. City of Kent AUTHORIZED REPRESENTATIVE ' Economic and Community Development Fourth Avenue south Ken C^1J Kent WA 98032 USA Jq�y „/J /LBYM4 ©1988.2014 ACORD CORPORATION.All rights reserved. ACORD 26(2014101) The ACORD name and logo are registered marks of ACORD 34 ACORO® DAT62MM OODIIVYYY) CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED,subject to v the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the w certificate holder in lieu of such endorsement(s). PRODUCER CONTACT z AOn Risk Services central, Inc. NAME PHONE (866) 2R3-]122 FN% 0 -3 G3-0105 INC. CCh1Cag0 IL Office No No a 200 East Randolph p ADDRESS: 0 Chicago IL 60601 USA INSURERIS)AFFORDING COVERAGE NAIL INSURED INSURERA: Lexington Insurance Company 19437 ]Ones Lanq LaSalle Americas, Inc. INSURER B: 200 East Randolph Drive Chicago IL 60601 USA INSURER C: INSURERD: INSURER E: INSURERF: COVERAGES CERTIFICATE NUMBER:570056063031 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSO VWD POLICY NUMBER MMIDD MMIDDIYYYV LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE CLAIMS-MADE ❑OCCUR AG ED PREMISES aoccurrence MED EXP(Any one person) PERSONAL&ADV INJURY ,� ,n GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATEdo POLICY ❑JEC rLOC PRODUCTS.COMPIOP AGG ,� on OTHER: AUTOMOBILE LIABILITY COM Ea accidentBINED SINGLE LIMIT u' _ ANYAUTO BODILY INJURY(Perpemau 0 ALL OWNED SCHEDULED BODILY INJURY IPer ecddery w AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS Peraccident C d UMBRELLA LIAB H OCCUR EACH OCCURRENCE tl EXCESS LLAB CLAIMS-MADE AGGREGATE DEDI IRETENTION WORKERS COMPENSATION AND I PER OTH EMPLOYERS'LIABILITY STATUTEIER ANYPROPRIETORIPARTNER)EXECUTIVE Y❑ NIA E.L.EACH ACCIDENT RI OFFICEMEMBER EXCLUOE04 IMentlatory in NM E.L.DISEASE-EA EMPLOYEE Ifyes,describe under E.L.DISEASE-POLICY LIMIT _ DESCRIPTION OF OPERATIONS below A E&O-PL-Primary 027665833 04/01/2014 04/01/2015 Each Claim S1,0001000 Professional Liability Annual Aggregate 81,000,000 SIR applies per policy ter s & condi ions DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may he attached If mare space is required) The limits as described above attach over Self-Insured Retentions held by Jones Lang LaSalle. RE: City of Kent, 23 acre River �. Bend Golf Course Parcel, Market analysis, feasibility, possible and brokerage. --s MJE CERTIFICATE HOLDER CANCELLATION W SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED M ACCORDANCE WITH THE POLICY PROVISIONS. iiOFO, L� City Of Kent AUTHORIZED REPRESENTATIVE rill Economic and Community Development Fourth Avenue South Ken e Kent Ou 98032 USA QL ©1988.2014 ACORD CORPORATION.All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD GERTIFIGATE OF LIABILITY IN5URANGE � 1/I/2015 � 12/11/2014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED 35 REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SUBROGATION 13 WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LOCKTON COMPANIES NCONTACT AME: 2100 ROSSAVENUE,SUITE 1400 NC No Edp CFAXC N0: DALLAS TX 75201 214-969-6700 Mae: INSUREFUSI AFFORDING COVERAGE NAIC INSURERA: Trumbull Insurance Comparty 27120 INSURED Jones Lang LaSalle Americas,INC. INSURER B: Twin City Fire Insurance Company 29459 1342065 200 E.Randolpph Drive INSURER C: Chicago IL 60601 INSURER 0: INSURERE, I INSURER F: COVERAGES JONLA02 CERTIFICATE NUMBER: 13263580 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF P LICY EEXXpp LTR TYPE OF INSURANCE INSD WYD POLICY NUMBER IN D Do LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE XXXXXXX CLAIMS-MADE❑OCCUR NOT APPLICABLE DAMAGE TO RENTED PREMISES Ea occurrence XXXXXXX MED EXP(Any oneperson) XXXXXXX PERSONAL&ADV INJURY $ XXXXXXX GEN'L AGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ XXXXXXX POLICY�,R j LOC PRODUCTS-COMPfOP AGG $ XXXXXXX OTHER $ AUTOMOBILE LIABILITY COsMEINED SINGLE LIMITate dern $ XXXXXXX ANY AUTO NOT APPLICABLE BODILY INJURY(Per person) $ XXXXXXX AUT OWNED SCHEDAUTOS BODILY BODILY INJURY(Per accident $ XXXXXXX NOoN-ApWNED PeOPE T,D DAMAGE $ , y ram, HIRED AUTOS gUTpg H I a UMBRELLAUAB OCCUR EACH OCCURRENCE $ XXXXXXX EXCESS LIAR CLAIMS-MADE NOT APPLICABLE AGGREGATE $ XXXXXXX DED I I RETENTION$ $ WORKERS COMPENSATION PER OTH- NYPRO B+ AND EMPLOYERS'TNERI XE N 46WN515500 AS 1/1/2014 1/l/2015 X STATUTE H YI" a6wBRslsso� vv2ola In/zols OFFICER RIEiOWPPATNEWE%EWTIVE ❑ NIA E.L.EACH ACCInENT $ 1 Q�Q g00 OFFICERiMEMBER EXCLUDED] N E.L.UI5EASE-EA EMPLOYEE Is 1,000,000 if iMyentlebry in NIQ OE so IPTION OF OPERATIONS bebw E.L.DISEASE-POLICY LIMIT Is 1000000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE:City of Kent-23 acre River Bend Golf Course Parcel-Market analysis,and feasibility,possible brokerage. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 13263580 AUTHORIZED REPRESENTATIVE City of Kent Economic and Community Development 220 Fourth Ave.S. Kent WA 98032 >rCSswY fO �yF r� L. ACORD 25(2014101) ©1988.2014 ACORD CORPORATION.All rights reserved The ACORD name and logo are registered marks of ACORD AGENCY CUSTOMER ID: 10224682 36 LOC#: ADDITIONAL REMARKS SCHEDU LE Page _ of _ AGENCY NAMEDINSURED Aon Risk services central , Inc. Jones Lang LaSalle Americas, Inc. POLICY NUMBER see certificate Number: 570056063003 CARRIER NAIO CODE see certificate Number: 570056063003 EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance cancellation Notice The General Liability policy issued by RLI insurance company has been endorsed to include the following wording: In the event of cancellation, we will endeavor to give certificate holders thirty (30) days notice of cancellation via email, provided that a detailed listing of such certificate holders, including their email address, is received from the Agent or Jones Lang LaSalle within 5 business days of their cancellation of the policy. I ACORD 101(2008101) ©2D08 ADORE CORPORATION. I nghts mservetl. The ACORD name and logo are registered marks of ACORD Policy Number: CGL0013634 RLI Insurance Gb7mpany THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location(s) Of Covered Operations: All where required As required by contract or agreement Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. SECTION II —WHO IS AN INSURED is amended to This insurance does not apply to "bodily injury" or include as an additional insured the person(s) or "property damage"occurring after: organization(s) shown in the Schedule, but only with respect to liability for "bodily injury," "property 1. All work, including materials, parts or equipment damage" or "personal or advertising injury" caused, in furnished in connection with such work, on the whole or in part, by: project (other than service, maintenance or repairs) to be performed by or on behalf of the 1. Your acts or omissions; or additional insured(s) at the location of the covered 2. The acts or omissions of those acting on your operations has been completed; or behalf; 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use in the performance of your ongoing operations for the by any person or organization other than another additional insured(s) at the location(s) designated contractor or subcontractor engaged in performing above. operations for a principal as a part of the same B. With respect to the insurance afforded to these project. additional insureds, the following additional exclusions apply: i CG 20 10 07 04 © ISO Properties, Inc., 2004 Page 1 Of 1 Insured 38 This page intentionally left blank 39 FINANCE Aaron BeMiller Director • Phone: 253-856-5260 .ENT reatR Fax: 253-856-6255 Nxgrvu r.G51u Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: November 3, 2015 TO: Kent City Council Operations Committee FROM: Barbara Lopez, Assistant Finance Director SUBJECT: Consolidating Budget Adjustment Ordinance for Adjustments between July 1, 2015 and September 30, 2015. MOTION: Recommend Council approve the consolidating budget adjustment ordinance for adjustments made between July 1, 2015 and September 30, 2015 reflecting an overall budget increase of $31,271,331. SUMMARY: Authorization is requested to approve the consolidating budget adjustment ordinance, reflecting an overall budget increase of $31,271,331. Adjustments totaling $30,901,631 have already been approved by Council. Highlights include: • $1,100,000 transfer of B&O revenues in excess of adopted budget to the Capital Improvement Fund, per Ordinance #4147 and KCC 3.28.130 • $17,998,644 for the 2015 bond refunding • $4,139,301 to refund Street Operating monies in project with LID funding • $4,421,940 for the LED Lighting Conversion project • $845,000 use of school zone traffic camera monies for Police overtime, equipment, and renovations at the Corrections facility. • $572,768 for SEPA mitigation contributions, per Ordinance 2494 • $403,307 for strategic land acquisitions and sales The remaining amount not yet approved by Council is an overall increase of $369,700, including: • $228,000 for the monthly service charges paid for the school zone traffic cameras • $96,693 to fund upcoming strategic land sale/acquisition costs • $45,007 for various criminal justice grants and contributions BUDGET IMPACT: These expenditures are funded by grants, existing fund balance, or other new revenues. 40 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, approving the consolidating budget adjustments made between July 1, 2015 and September 30, 2015, reflecting an overall budget increase of $31,271,331. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. — Budget Adiustments. The 2015-2016 biennial budget is amended to include budget fund adjustments for the third quarter of 2015 from July 1, 2015 through September 30, 2015, as summarized and set forth in Exhibit "A," which is attached and incorporated into this ordinance. Except as amended by this ordinance, all terms and provisions of the 2015-2016 biennial budget Ordinance No. 4137, as amended by Ordinance Nos. 4149 and 4168, shall remain unchanged. SECTION 2. — Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. 1 2015-2016 Budget Adjustment Third Quarter - 2015 41 SECTION 3, — Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 4, — Effective Date. This ordinance shall take effect and be in force (30) days from and after its passage, as provided by law. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY PASSED: day of 2015. APPROVED: day of 2015. PUBLISHED: day of 2015. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) RONALD F. MOORE, CITY CLERK P'.\ovll\Ordlnance\Budge[Adjustment ordinance 3rd Quarter zols.doc: 2 2015-2016 Budget Adjustment Third Quarter - 2015 42 Exhibit A City of Kent Budget Adjustment Ordinance Adjustments July 1, 2015 to September 30, 2015 Previously Approval Total Fund Title Adjustment Approved Requested Ordinance 100 General Fund 1,100,000 1,100,000 110 Street Funds 450,000 450,000 130 Lodging Tax Funds 150,000 150,000 150 Capital Improvement Fund 161,848 161,848 160 Criminal Justice Funds 1,019,644 273,007 1,292,651 220 Non-Voted Debt Service 8,955,177 8,955,177 250 Special Assessment Debt Service 1,869,301 1,869,301 310 Street Capital Projects 5,914,708 5,914,708 330 Other Capital Projects Fund 9,347,787 33,832 9,381,619 340 Technology Capital Projects 196,027 196,027 440 Drainage / Sewer Utility Funds 1,000,000 1,000,000 560 Insurance Funds 800,000 800,000 Total 30,964,492 306,839 31,271,331 43 Budget Adjustment Detail for Budget Changes July 1, 2015 to September 30, 2015 Approval Previously Not Total Date or Approved by Previously Adjustment Other Fund Council Approved by Ordinance Council 100 -General Fund B&O Transfer to CIP Fund ORD 4147 1,100,000 1,100,000 Total General Fund 1,100,000 1,100,000 110 -Street Fund Transfer to Residential Traffic Calming 04/15/2014 250,000 250,000 Transfer to 240th Street Slide Repair 06/16/2015 200,000 200,000 Total Street Fund 450,000 - 450,000 130 - Lodging Tax Fund Genesis Marketing Agreement 08/18/2015 150,000 150,000 Total Lodging Tax Fund 150,000 - 150,000 150 -Capital Improvement Fund Transfer to 2015 Refunding Bond Debt Service 08/04/2015 161,848 161,848 Total Capital Improvement Fund 161,848 - 161,848 160 -Criminal Justice Fund Traffic School 03/18/2014 62,708 62,708 Target Zero Project Grant 8,607 8,607 Edward Byrne Mem Justice Grant 06/16/2015 57,455 57,455 WTSC DDACTS Grant 33,400 33,400 WSPR 2015 Boat Grant 04/21/2015 6,985 6,985 DDTFYC Cumm Donations 08/02/2013 34,333 34,333 DDTF Program 08/02/2013 13,163 13,163 KC WTSC Distracted Driver 3,000 3,000 Monthly Traffic Camera Charges 228,000 228,000 Police Equipment, OT, Corrections Renovations 06/16/2015 845,000 845,000 Total Criminal Justice Fund 1,019,644 273,007 1,292,651 220 - Non-Voted Debt Service 2015 Refunding- Pay Off 2006 Bonds 08/04/2015 8,793,329 8,793,329 2015 Refunding Bond Debt Service 08/04/2015 161,848 161,848 Total Non-Voted Debt Service 8,955,177 - 8,955,177 250 -Special Assessment Debt Service Refund Street Oper-LID Funded OPS Comm 1,869,301 1,869,301 Total Special Assessment Debt Service Fund 1,869,301 - 1,869,301 310 -Street Capital Projects Fund Residential Traffic Calming 04/15/2014 250,000 250,000 240th Street Slide Repair 06/16/2015 200,000 200,000 LED Lighting Conversion 05/19/2015 2,621,940 2,621,940 SEPA Mitigation Contributions ORD 2494 572,768 572,768 Transfer to Street Oper- Refund LID Funded OPS Comm 2,270,000 2,270,000 Total Street Capital Projects Fund 5,914,708 - 5,914,708 330 -Other Capital Projects Fund Naden Property Acquisition 04/07/2015 257,720 257,720 Naden Property Acquisition 02/17/2015 72,125 72,125 Property Sale Preparation - Par 3 O1/20/2015 39,630 39,630 Property Sale Preparation - East Hill Shop 28,338 28,338 Pending Property Sale/Acquisitions 5,494 96,693 102,187 2015 Refunding-Transfer to Pay off 2006 Bonds 08/04/2015 8,793,329 8,793,329 2015 Refunding- Debt Issuance Costs 08/04/2015 88,290 88,290 Total Other Capital Projects Fund 9,284,926 96,693 9,381,619 340 -Technology Capital Projects Fund Reallocate Budgeted Project Funds 12/09/2014 196,027 196,027 Total Technology Capital Projects Fund 196,027 - 196,027 440 - Drainage/ Sewer Utility Fund Transfer to LED Lighting Conversion 05/19/2015 1,000,000 1,000,000 Total Drainage/ Sewer Utility Fund 1,000,000 - 1,000,000 560 -Insurance Fund Transfer to LED Lighting Conversion 05/19/2015 800,000 800,000 Total Insurance Fund 800,000 - 800,000 Grand Total All Funds 30,901,631 369,700 31,271,331 44 This page intentionally left blank 45 FINANCE Aaron BeMiller Director Phone: 253-856-5260 KE O T gExtivx°" Fax 253-856-6255 'N x, xir wtr . Address: 220 Fourth Avenue S. Kent,WA. 98032-5895 DATE: November 3, 2015 TO: Kent City Council Operations Committee FROM: Aaron BeMiller, Finance Director SUBJECT: Write-offs of Uncollectable Accounts - Recommend MOTION: Recommend to Council to authorize the Mayor to write-off uncollectable accounts owed to the City in the amount of $33,856.07, subject to final approval of the Finance Director and City Attorney. SUMMARY: Authorization is requested to write-off $33,856.07 in uncollectable accounts receivable. The accounts receivable balance as of September 30, 2015 was $4,213,690.25 and the requested write-off represents 0.8% of the balance; $695.13 of the requested write-off consists of interest and finance charges. Of the $33,856.07, $19,493.19 represents businesses that have closed ($18,701.58 in gambling tax debt and $791.61 in unpaid fire permits). $11,956.77 is damage to city property and the remaining $2,406.11 is comprised of miscellaneous department services. All but one account have been referred to collections and are considered uncollectable, covering the period 2008 to 2011. The one account not referred to collections was a bankruptcy from 2013. EXHIBITS: 2015 Write-offs Detail BUDGET IMPACTS: There is no budget impact as a result of this motion as these accounts have already been fully reserved as doubtful accounts and are not included in the net accounts receivable amount. 2015 Write-offs Detail 46 Year Customer: Invoice: Interest: Total Due: Billing/Service: 2009-2011 Lucky Chinese Rest. (closed 1 '09) 169.61 10.00 179.61 Fire Permits 2010 KRS,Inc.-prev. bankruptcy(closed 4'11) 186.00 12.00 198.00 Fire Permit 2010 New Image Creative Sign (closed 11 '10) 186.00 8.00 194.00 Fire Permit 2010 The Big House Storage (closed 11'10) 62.00 8.00 70.00 Fire Permit 2013 Graphic Impr./Bankruptcy(closed 1 '14) 140.00 10.00 150.00 Fire Permit Fire Permits: 743.61 48.00 791.61 2010 Towe,Gary dba Charley's(closed 11 '11) 9,566.40 0.00 9,566.40 2010 Quarterly Gambling Tax 2011 Towe,Gary dba Charley's(closed 11 '11) 7,952.52 0.00 7,952.52 2011 Quarterly Gambling Tax 2011 Choi,Jin dba Poppa's Pub(closed 7'11) 1,178.40 4.26 1,182.66 2011 Quarterly Gambling Tax Gambling Tax: 18,697.32 4.26 18,701.58 2009/2010 Singh,Kam 1,341.89 32.29 1,374.18 Sewer Inspections/Vac.Tests 2010 Embry,Charles C. 175.57 8.12 183.69 Sand oil spill @ 4&James 2010 Gutierrez,Michael 210.00 2.35 212.35 Commons,returned check 2010 Unlimited Mechanical 551.81 23.58 575.39 Standpipe Acceptance Test 2011 Morrisson,Samuel 52.50 8.00 60.50 Senior Center Room Rental City Services: 2,331.77 74.34 2,406.11 2008 Delgado Franco,Paulo Cesar 1,289.89 166.09 1,455.98 Repair beamrail @ 74&Willis 2008 Lopez,John B. 340.93 64.77 405.70 Guardrail Repair @72&S 262 2009 Kumar,Vijay 388.01 149.67 537.68 Guardrail repair @ S 218 2009 Pacheco,Georgina/Garcia-Lopez 880.61 8.97 889.58 Hydrant Repair @ 607 W Central 2010 Locke,Joseph R. 352.65 38.24 390.89 Guardrail repair @ Kensington 2010 Skwierceynski,Bradley S. 110.26 12.00 122.26 Sign repair @ W Willis 2010 Tellez,Felix Reyes 4,488.33 0.00 4,488.33 Replace Hydrant&Vactor Svcs 2010 Thompson,Shawn Paul&Leah 1,254.80 10.73 1,265.53 Repair Guardrail 2010 Waguk,Minor Rison 1,256.02 62.35 1,318.37 Repair Guardrail 2010 Washington,Melisa 1,026.74 55.71 1,082.45 Repair Guardrail&Sign @ 94Ave S Damage to city property: 11,388.24 568.53 11,956.77 TOTAL-2015 WRITE-OFFS: 33,160.94 695.13 33,856.07 47 IIII IIVIIlipI Viu m VIIIII°VI m W IN III Ty "i"� General Fund Overview Will Revenues 85,260,018 61,180,904 88,348,740 3,088,722 3.6% Expenditures 86,128,127 57,903,348 85,942,780 185,347 0.2% Net Revenues Less Expenditures (868,109) 3,277,556 2,405,960 3,274,069 Beginning Fund Balance 11,312,140 11,312,140 11,312,140 Ending Fund Balance 10,444,031 14,589,695 13,718,100 Ending Fund Balance Detail: General Fund Reserves 7,308,899 10,478,428 8.5% 12.2% Contingency for Unanticipated Costs 1,500,000 1,500,000 Strategic Opportunities Fund 424,012 424,012 Restricted for Annexation 1,211,120 1,315,660 Analysis through September show both revenues and expenditures ending the year favorable compared to budget, resulting in an overall favorable variance amount of nearly $3.3M. The current estimated ending fund balance reserves for 2015 calculates to 12.2% of estimated 2015 expenses and 12.0% of the 2016 proposed general fund expense of $87,552,060. Revenue Overview Revenues are trending to end the year at $3.09M or 3.6% higher than budgeted. Most of the City's major revenue sources show favorable variances compared to budget, including sales tax ($1.5M) and B&O tax ($1.1M). These are offset by unfavorable variances compared to budget for other taxes ($170k) and fines/forfeits ($62k). Expenditures Overview Most departments are remaining fairly close to budget. The three departments experiencing the greatest favorable variances as a result of vacancies or underspending other line items are Human Resources, City Council, and Economic & Community Development. The overall unfavorable variance is due to B&O taxes in excess of$4.7M to be transferred to the CIP fund per ordinance. While it is offset by revenues, a budget adjustment will likely be necessary to provide sufficient budget authority to make the transfer. 48 I IQQIII IIIIIII IIIIIIIII IIIIIII �� IIIIIIII IIIIIIIII III lumi�i a�m�f. IUWi i u�u um u�u m m�u uii�i im uu a u�u.m hmluWi uu IIIIII � IIIIII IIIIIIII IIIIIIII III General Fund Overview - Revenues e e e Taxes: Property 21,807,268 12,204,370 21,840,000 32,732 0.2% Sales Tax 21,853,978 17,352,490 23,365,500 1,511,522 6.9% Utility 19,452,335 15,158,570 19,576,500 124,165 0.6% Business and Occupation Tax 5,472,190 3,506,740 6,581,740 1,109,550 20.3% Other 1,083,014 521,188 913,200 (169,814) -15.7% Licenses and Permits 3,894,278 3,216,066 3,924,700 30,422 0.8% Intergovernmental Revenue 2,581,869 1,977,024 2,612,000 30,131 1.2% Charges for Services 5,342,632 4,554,260 5,497,400 154,768 2.9% Fines and Forfeitures 1,565,961 1,366,075 1,504,300 (61,661) -3.9% Miscellaneous Revenue 1,285,374 1,324,121 1,612,400 327,026 25.4% Transfers In 921,119 921,120 1 0.0% Total Revenues 85,260,018 61,180,904 88,348,860 3,088,842 3.60/o Variance analysis for revenues is provided for line items in which the estimated actual amount differs from the budgeted amount by at least 10% and a minimum of $100,000. Variance Notes Sales Tax: Continues a steady positive trend again this year. Year-end projection is expected to exceed budget by over $1.51M, which equates to 6.9%. B&O Tax: Based on trend, B&O revenue is expected to exceed budget by over $1.1M, which equates to 20.3%. Other Taxes: Estimated reduction of $170,000 due to the closure of a casino in the first quarter of this year. Miscellaneous Revenue: Continues a steady positive trend again this year. Year-end projection is expected to exceed budget by $327,000, which equates to 25%. Major positive contributors include interest income ($100k) and school resource officer revenues ($140k). 49 Cl a. uu � a. uu I, tl III iuu � Ilpuw'!SI °III�II ..I! IIIIII Y"'ii� »I w, uu m I Illuuu. IIIIII IIIIIII IIIIII IIII IIIIII �� IIII IIIIIII loom I m�. Vm ul uMlu iiu I�u�uu Vl�m uuu uu u�l I u�l.d m uu u�l IIIIII IIIIII III IIII General Fund Revenues ($ in Thousands) All Revenues Sources $90,000 $80,000 January 4,806 4,549 5,234 February 4,872 4,994 4,537 $ $60,000 0,000 "' / .. March 6,226 6,786 6,375 $50,000 _ _ April 11,990 13,756 15,434 4 / / / / May 7,286 7,066 6,025 $ 0,000 ,�� "' / / June 5,755 5,859 5,793 $320,000 / / j August 4,375 4,293 0,000 4,702 $110,000 $ Octoberber 13,753 6,120 6462 h$0 "'�"f° V V V V V V Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 4,800 6,099 0 '.. December 6,824 6,751 0 V111111,15 Bud --A--14 Act --4--15 Act Total 80r911 85r260 61r ii- Property Tax - January 1 0 0 Fir,. r i $20,000 February 153 162 167 718 March 185 143 857 $15,000 April 7,185 8,143 8,857 May 2,408 2,142 1,667 $10,000 .�'.'" � j j... f /O%/ June 200 109 110 July . ... ..... 61 44 25 $5,000 � - August 70 92 87 September 429 421 573 $0 +- October 8,124 8,083 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 978 1,823 0 December 217 181 0 O/®15Bud -A-14Act -i-15Act Total 20r696 21r807 12r204 Sales Tax (includes SST Mitigation) January 1,273 1,233 1,435 $20,000 February 1,666 1,631 1,817 March 1,49 ,458 , $15,000 April ,191 1 1 ,154 ,408408 May 1,449 1,372 1,493 / / 571 July $10,000 / / / / / / June 1,449 1,330 1,456 „„„„ 1,615 1,442 1,681 $5,000 � � � � � � August 1,615 1,442 1,681 / j .I /-I ber 2,830 $0 r October 1,474 1,419 0 % ,- % II Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 1,648 1,547 0 December 3,081 3,050 0 O/®15Bud --*-14Act --4--15Act Total 22,734 21,854 17,352 50 Cl a. uu � a. uu I, tl III iuu � Ilpuw'!SI °III�II ..I! IIIIII Y"'ii� »1 w, uu m I Illuuu. IIIIII IIIIIII IIIIII IIII IIIIII �� IIII IIIIIII loom I m�. Vm ul uMlu iiu I�u�uu Vl�m uuu uu u�l I u�l.d m uu u�l IIIIII IIIIII III IIII General Fund Revenues ($ in Thousands) Utility Tax January 2,078 2,059 2,343 �� February 1,709 1,648 1,578 $15,000 - j March 1,608 1,595 1,560 April 1,464 1,486 1,459 $10,000 May 1,264 1,486 1,393 1,826 1,776 1,886 June July 1,826 1,776 1,886 $5,000 / / / / / August j 1, 1, 0 1,513 September 1,292 292 1,56560 1,518 $0 1 %...I % %.+.. %....i. V �... +... ..-1 October 1,779 1,596 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov November 1,326 1,403 0 December 1,585 1,620 0 'O/®15Bud --A-14Act -4--15Act Total 19,237 19,452 15,159 Other Taxes 5,000 January 2 85 11 ....... $4,000 February 20 0 18 March 66 555 103 784 $3,000 April 462 1,555 1,784 May 55 188 77 $2,000 .� �... / / June 36 188 52 j / July 158 343 1,790 115 $1,000 . m w~~ August 58 26 182 177 o $0 E III,,-E . � -1 r%/�%i y- ..I Octoberber 120 703 70 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 53 357 0 December 379 1,701 0 'O/®15Bud --*-14Act --4--15Act Total 1,410 6,555 4,028 Other Revenues (Intergovernmental, Licenses & Permits,Charges for Service, Fines & Forfeits, and Misc Revenues) January 1,452 1,260 1,444 February 1,210 929 957 332 $10,000 / / March 1, 1, 0 1, April 1,218 218 1,15150 1,477 477 w, / May 1, 1 1,563 1, 329 June 1,610 1,563 1,667667 461 July 1,261 1,166 1,305 $5,000 August 1,261 1,166 1,305 % 1 % % ..I % % -1 OctoSeptember 1 46 $0 1ober 1,872 1,576 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 795 864 0 December 1,562 1,820 0 'O/®15 Bud --Ae-14 Act -0--15 Act Total 16,832 15,591 12,438 51 ^� u�um uum�M um uu,,,M�y„plpl'��"''"�Illf I umMM.. miimii '�� M M� IIIIIIII W m u.' m�W IIIIIIIIII IIIIIIIIIIIIIII IIIIIIIIIII General Fund Overview - Expenditures City Council 353,001 224,648 304,800 48,201 13.7% Mayor's Office/City Clerk 2,318,617 1,559,479 2,248,200 70,417 3.0% Economic &Community Dev 5,872,056 3,852,884 5,414,200 457,856 7.8% 1 Finance 2,638,487 1,805,641 2,583,500 54,987 2.1% Fire Contracted Services 3,454,298 2,658,449 3,591,000 (136,702) -4.0% Human Resources 1,606,838 781,646 1,192,300 414,538 25.8 Information Technology 467,705 327,789 446,700 21,005 4.5% Law 1,262,302 895,319 1,193,800 68,502 5.4% Municipal Court 3,020,623 2,226,910 2,969,200 51,423 1.7% Parks, Recreation & Comm Svc 16,224,254 11,709,928 16,204,000 20,254 0.1% Police 33,104,095 24,370,348 33,100,000 4,095 0.0% Public Works 5,526,170 3,554,733 5,115,400 410,770 7.4% Non-Departmental 10,279,681 3,935,575 11,579,680 (1,299,999) -12.6% Total Expenditures 86,128,127 57,903,348 85,942,780 185,347 0.2 Variance analysis for expenditures is provided for all departments in which the estimated actual amount differs from the budgeted amount by at least 10% or a minimum of $100,000. Variance Notes City Council: The favorable variance of 13.7% is primarily based on professional services expense trends averaging below budget. Economic &Community Dev: The favorable variance of $458,000 is primarily due to vacancies and expenses for professional services trending below budget. Human Resources: The favorable variance of $415,000 is primarily due to vacancies and a decrease to supplemental spending. Non-Departmental: The unfavorable variance is due to B&O taxes in excess of $4.7M to be transferred to the CIP fund per ordinance. While it is offset by revenues, a budget adjustment will likely be necessary to provide sufficient budget authority to make the transfer. 52 liuu m IlVlul u m IIIII°�u m W � �� � Illiiillrs`, a IIIII °mIIpp.III ��� uu s u o VI Iluiilnu uWm liiii u�u lui Vim lii�i uu u�u uu�u llWlui liii u�u (IIIIIIII� IIIIII IIIIIII IIIII ��IIIIIII IIIIIIII IIIIIII IIIII IIIIIIII �� IIIIII IIIIIIII III IIIIII 'sill General Fund e e e e e Beginning Fund Balance 4,129,976 7,471,860 * 11,312,140 11,312,140 11,312,140 Revenues Taxes: Property 20,125,761 20,696,272 21,807,268 12,204,370 21,840,000 Sales Tax 20,687,615 22,734,400 21,853,978 17,352,490 23,365,500 Utility 19,119,138 19,237,242 19,452,335 15,158,570 19,576,500 Business and Occupation Tax 299,907 303,600 5,472,190 3,506,740 6,581,740 Other 1,101,844 1,106,821 1,083,014 521,188 913,200 Licenses and Permits 3,688,807 4,357,060 3,894,278 3,216,066 3,924,700 Intergovernmental Revenue 2,562,646 2,543,120 2,581,869 1,977,024 2,612,000 Charges for Services 5,125,968 6,182,649 5,342,632 4,554,260 5,497,400 Fines and Forfeitures 1,493,381 1,284,798 1,565,961 1,366,075 1,504,300 Miscellaneous Revenue 1,300,392 1,533,392 1,285,374 1,324,121 1,612,400 Transfers In 1,036,877 931,217 921,119 921,000 Total Revenues 76,542,336 80,910,572 85,260,018 61,180,904 88,348,740 Expenditures City Council 290,156 293,125 353,001 224,648 304,800 Mayor's Office/City Clerk 2,252,478 1,927,073 2,318,617 1,559,479 2,248,200 Economic&Community Dev 5,132,560 5,251,662 5,872,056 3,852,884 5,414,200 Finance 2,066,623 2,363,613 2,638,487 1,805,641 2,583,500 Fire Contracted Services 3,365,890 3,422,675 3,454,298 2,658,449 3,591,000 Human Resources 1,063,471 1,167,331 1,606,838 781,646 1,192,300 Information Technology 253,021 349,002 467,705 327,789 446,700 Law 935,778 1,003,202 1,262,302 895,319 1,193,800 Municipal Court 2,781,005 2,849,954 3,020,623 2,226,910 2,969,200 Parks, Recreation &Comm Svcs 14,168,549 14,854,585 16,224,254 11,709,928 16,204,000 Police 30,353,335 31,263,200 33,104,095 24,370,348 33,100,000 Public Works 4,753,472 4,929,327 5,526,170 3,554,733 5,115,400 Non-Departmental 3,758,009 7,395,544 10,279,681 3,935,575 11,579,680 Total Expenditures 71,174,348 77,070,292 86,128,127 57,903,348 85,942,780 Net Revenues less Expenditures 5,367,988 3,840,280 (868,109) 2,405,960 Ending Fund Balance 9,497,964 11,312,140 10,444,031 13,718,100 Endina Fund Balance Detail: General Fund Reserves 6,145,735 7,735,956 7,308,899 10,478,428 8.6% 10.0% 8.5% 12.2% Contingency for Unanticipated Costs 1,500,000 1,500,000 1,500,000 1,500,000 Strategic Opportunities Fund 424,012 424,012 424,012 Restricted for Annexation 1,852,229 1,652,172 1,211,120 1,315,660 * 2014 beginning fund balance reduced by $2,026,000 to reflect the prior period adjustment required to properly record the repayment owed to the Utility Funds. 53 General Fund Year-to-Year Month Comparison Revenues Taxes: Property 11,044,724 11,378,181 12,204,370 826,189 7.3% Sales Tax 15,153,157 16,531,363 17,352,490 821,127 5.0% Utility 14,468,335 14,546,767 15,158,570 611,803 4.2% Business and Occupation Tax 300,000 300,000 3,506,740 3,206,740 1068.9% Other 626,689 557,209 521,188 (36,021) -6.5% Licenses and Permits 3,064,296 3,647,718 3,216,066 (431,652) -11.8% Intergovernmental Revenue 1,750,414 1,879,828 1,977,024 97,196 5.2% Charges for Services 4,015,328 4,980,547 4,554,260 (426,287) -8.6% Fines and Forfeitures 1,116,391 1,031,647 1,366,075 334,428 32.4% Miscellaneous Revenue 1,109,100 1,063,856 1,324,121 260,265 24.5% Transfers In 525,000 Total Revenues 53,173,434 55,917,116 61,180,904 5,263,788 9.4% Expenditures City Council 218,244 212,891 224,648 11,757 5.5% Mayor's Office/City Clerk 1,629,041 1,386,796 1,559,479 172,683 12.5% Economic & Community Dev 3,745,915 3,871,285 3,852,884 (18,401) -0.5% Finance 1,489,612 1,645,759 1,805,641 159,882 9.7% Fire Contracted Services 2,475,260 2,515,691 2,658,449 142,759 5.7% Human Resources 756,660 914,856 781,646 (133,210) -14.6% Information Technology 187,409 259,741 327,789 68,048 26.2% Law 685,216 688,570 895,319 206,749 30.0% Municipal Court 2,012,805 2,093,183 2,226,910 133,727 6.4% Parks, Recreation & Comm Svcs 10,259,049 10,690,858 11,709,928 1,019,071 9.5% Police 22,046,967 23,226,850 24,370,348 1,143,498 4.9% Public Works 3,417,245 2,752,975 3,554,733 801,758 29.1% Non-Departmental 123,926 618,874 3,935,575 3,316,701 535.9% Total Expenditures 49,047,348 50,878,328 57,903,348 7,025,020 13.8% The large 2014-15 variance in Business & Occupation Tax revenues is due to an accounting change. All B&O revenues will be booked into the General Fund and then transferred to cover expenditures per ordinance, which will simplify overall B&O reporting. 54 IIIIII � IIIIIII lumi�i a�m�f. ViWi a mlGuluuu u�u m Vu�m uiiiu ilm u�u a u�u.m Mu iWi u�u III IIIIII IIIIIII IIIIIIII IIIIIIII III IIIIIII Other IIIIIII Funds Overview (Revenues and Expenditures) MEMEMMi MEMEMEMEM e e e e e Operating revenues and expenditures only, capital is excluded. In instances where expenditures exceed revenues, fund balance is being utilized. 19,111, Street Operations Revenues 9,593,607 9,678,827 7,447,034 5,816,293 7,755,050 Expenditures 9,163,761 9,451,094 7,806,734 3,215,138 7,776,870 Net Revenues Less Expenditures 429,846 227,732 (359,700) 2,601,154 (21,820) 2015: added 10.6% solid waste utility tax (+ $2.5m); consolidated B&O in General Fund (- $4.7m) LEOFF 1 Retiree Benefits Revenues 945,258 1,055,840 1,085,460 571,542 1,082,000 Expenditures 782,543 887,036 1,085,460 960,166 1,280,220 Net Revenues Less Expenditures 162,715 168,803 (388,623) (198,220) Lodging Tax Revenues 217,703 249,581 208,145 189,148 252,200 Expenditures 119,436 71,441 188,500 71,497 145,330 Net Revenues Less Expenditures 98,266 178,140 19,645 117,651 106,870 Youth/Teen Programs Revenues 894,305 888,250 907,028 695,945 929,500 Expenditures 823,426 898,524 932,000 932,000 Net Revenues Less Expenditures 70,879 (10,274) (24,972) 695,945 (2,500) Capital Improvement Revenues 14,223,132 16,082,908 13,599,231 13,284,365 16,612,487 Expenditures 10,567,405 11,955,720 10,982,484 2,095,375 11,037,190 Net Revenues Less Expenditures 3,655,727 4,127,188 2,616,747 11,188,990 5,575,297 Criminal Justice Revenues 2,270,987 2,384,593 2,317,405 1,946,642 2,595,520 Expenditures 1,863,620 2,458,933 2,600,826 1,595,171 2,325,850 Net Revenues Less Expenditures 407,367 (74,340) (283,421) 351,471 269,670 ShoWare Operating Revenues 751,405 3,456,124 959,325 617,944 758,000 Expenditures 471,684 980,046 528,003 464,376 645,580 Net Revenues Less Expenditures 279,721 2,476,077 431,322 153,568 112,420 2015: Estimated actual revenues include $258k of admissions tax and $500k subsidy from the General Fund tc cover estimated expenditures. Water Utility Revenues 19,332,623 20,948,199 18,827,192 15,820,785 21,303,475 Expenditures 17,018,210 15,890,786 18,932,058 10,545,289 17,560,385 Net Revenues Less Expenditures 2,314,413 5,057,413 (104,866) 5,275,496 3,743,090 Sewer/Drainage Utility Revenues 44,310,390 46,608,123 45,479,299 36,180,752 48,347,000 Expenditures 45,704,519 43,535,541 48,032,885 27,465,824 47,422,000 Net Revenues Less Expenditures (1,394,129) 3,072,581 (2,553,586) 8,714,927 925,000 55 IIIIII � IIIIIII lumi�i a�m�f. ViWi a mlGuluuu u�u m Vu�m uiiiu ilm u�u a u�u.m Mu iWi u�u III IIIIII IIIIIII IIIIIIII IIIIIIII III IIIIIII Other IIIIIII Funds Overview (Revenues and Expenditures) MEMEMMi MEMEMEMEM e e e e e Operating revenues and expenditures only, capital is excluded. In instances where expenditures exceed revenues, fund balance is being utilized. Goff Complex Revenues 2409,232 2,453,544 2,673,936 2,285,024 2,545,000 Expenditures 2:668,103 2,657,222 3,044,022 2,202,267 2,956,000 Net Revenues Less Expenditures (258,871) (203,678) (370,086) 82,757 (411,000) Fleet Services Revenues 3,973,663 4,446,115 4,448,514 3,419,831 4,566,380 Expenditures 3,395,723 3,955,111 5,107,202 2,424,383 3,732,510 Net Revenues Less Expenditures 577,940 491,003 (658,688) 995,448 833,870 Central Services Revenues 422,740 356,338 422,324 284,979 379,970 Expenditures 341,578 336,633 401,744 284,066 378,755 Net Revenues Less Expenditures 81,162 19,704 20,580 913 1,215 Information Technology Revenues 6,337,175 6,878,827 6,752,085 5,318,946 7,091,930 Expenditures 5,792,205 6,130,328 6,873,790 4,574,850 6,799,800 Net Revenues Less Expenditures 544,970 748,499 (121,705) 744,096 292,130 Facilities Revenues 4,905,684 5,096,650 5,295,397 3,988,496 5,317,995 Expenditures 4,586,962 4,673,883 5,910,632 3,171,206 5,363,275 Net Revenues Less Expenditures 318,722 422,768 (615,235) 817,290 (45,280) Unemployment Revenues 378,487 380,356 402,724 299,017 398,690 Expenditures 186,813 112,106 401,396 79,775 106,370 Net Revenues Less Expenditures 191,674 268,250 1,328 219,242 292,320 Workers Compensation Revenues 1,508,564 1,506,197 1,023,800 830,094 1,106,790 Expenditures 821,107 726,688 1,494,351 726,456 1,068,610 Net Revenues Less Expenditures 687,457 779,509 (470,551) 103,637 38,180 2015: Revenues reflect 2015-16 rate reduction, with GF savings going to the CIP Fund to reduce the deficit. Employee Health & Wellness Revenues 10,950,327 9,626,446 10,279,224 7,819,843 10,426,460 Expenditures 9,796,568 9,809,909 11,453,024 8,073,998 11,326,980 Net Revenues Less Expenditures 1,153,759 (183,463) (1,173,800) (254,155) (900,520) Liability Insurance Revenues 2,346,418 543,969 1,136,000 851,686 1,135,580 Expenditures 1,030,374 1,543,321 1,888,265 1,293,425 1,724,570 Net Revenues Less Expenditures 1,316,043 (999,353) (752,265) (441,739) (588,990) 2014: Revenues reflect a one-time adjustment to reduce cash reserves. 2015: Revenues reflect 2015-16 rate reduction, with GF savings going to the CIP Fund to reduce the deficit. Property Insurance Revenues 562,508 568,107 582,900 437,215 582,950 Expenditures 526,864 508,423 577,729 671,234 524,235 Net Revenues Less Expenditures 35,644 59,684 5,171 (234,019) 58,715 56 IIII uu o ., °UII IIII U � dull Illilllll II IhI it°IIII IIII „III° IIII ,IIII � °;IIIIIIII iiu � it (IIIIIII IIIIIII IIIII IIIIIII �� IIII IIIIIII IIII$II Illll�k mil ull a 11 uiil I1u IiS �lu�il iiliu liu I�u I�u�i uiimu u�u IIIII Other Funds Overview (Revenues and Expenditures) Year-to-Year Month Comparison Operating revenues and expenditures only, capital is excluded. Street Operations Revenues 5,833,247 6,323,509 5,816,293 (507,217) -8.0% Expenditures 3,410,192 3,293,526 3,215,138 (78,388) -2.4% Net Revenues Less Expenditures 2,423,055 3,029,983 2,601,154 LEOFF 1 Retiree Benefits Revenues 560,540 607,906 571,542 (36,363) -6.0% Expenditures 552,523 684,376 960,166 275,790 40.3% Net Revenues Less Expenditures 8,017 (76,470) (388,623) Expenditures: Claims nearly $250k higher through August Lodging Tax Revenues 147,600 167,177 189,148 21,971 13.1% Expenditures 123,500 43,088 71,497 28,409 65.9% Net Revenues Less Expenditures 24,100 124,090 117,651 Expenditures: 2013 includes $40k for South Sound Visitors Service and $35k for Love on Ice commercial Youth/Teen Programs Revenues 680,340 672,805 695,945 23,140 3.4% Expenditures 400,000 - - Net Revenues Less Expenditures 280,340 672,805 695,945 Capital Improvement Revenues 9,372,299 9,341,130 13,284,365 3,943,235 42.2% Expenditures 2,323,147 2,892,422 2,095,375 (797,048) -27.6% Net Revenues Less Expenditures 7,049,152 6,448,707 11,188,990 Revenues: REEF $2.311 higher than 2014 including $900k in State REET; Sales Tax $230k higher than 2014 Criminal Justice Revenues 1,650,922 1,761,305 1,946,642 185,337 10.5% Expenditures 1,378,530 1,874,488 1,595,171 (279,317) -14.9% Net Revenues Less Expenditures 272,393 (113,183) 351,471 Sho Ware Operating Revenues 108,926 118,874 617,944 499,070 419.8% Expenditures 348,217 935,495 464,376 (471,119) -50.4% Net Revenues Less Expenditures (239,291) (816,622) 153,568 Expenditures: Invoice for $417,230 from SMG paid in September. Water Utility Revenues 14,589,707 15,751,592 15,820,785 69,193 0.4% Expenditures 11,069,956 11,901,390 10,545,289 (1,356,101) -11.4% Net Revenues Less Expenditures 3,519,751 3,850,202 5,275,496 Sewer/Drainage Utility Revenues 32,242,473 37,771,418 36,180,752 (1,590,666) -4.2% Expenditures 31,337,445 27,031,024 27,465,824 434,800 1.6% Net Revenues Less Expenditures 905,028 10,740,394 8,714,927 Golf Complex Revenues 2,044,636 2,115,262 2,285,024 169,762 8.0% Expenditures 2,042,208 1,969,725 2,202,267 232,541 11.8% Net Revenues Less Expenditures 2,428 145,537 82,757 57 IIII uu o ., °UII IIII U � dull Illilllll II IhI it°IIII IIII „III° IIII ,IIII � °;IIIIIIII iiu � it (IIIIIII IIIIIII IIIII IIIIIII �� IIII IIIIIII IIII$II Illll�k mil ull a 11 uiil I1u IiS �lu�il iiliu liu I�u I�u�i uiimu u�u IIIII Other Funds Overview (Revenues and Expenditures) Year-to-Year Month Comparison Operating revenues and expenditures only, capital is excluded. Fleet Services Revenues 3,022,794 3,289,096 3,419,831 130,735 4.0% Expenditures 2,608,386 2,596,984 2,424,383 (172,601) -6.6% Net Revenues Less Expenditures 414,409 692,113 995,448 Expenditures: Timing of vehicle replacement purchases; $300k less than 2014 thru July Central Services Revenues 206,261 256,830 284,979 28,149 11.0% Expenditures 266,905 241,700 284,066 42,366 17.5% Net Revenues Less Expenditures (60,644) 15,130 913 Information Technology Revenues 4,561,671 5,097,108 5,318,946 221,838 4.4% Expenditures 4,028,274 4,089,507 4,574,850 485,343 11.9% Net Revenues Less Expenditures 533,396 1,007,601 744,096 Facilities Revenues 3,678,939 3,822,413 3,988,496 166,084 4.3% Expenditures 2,914,553 2,976,829 3,171,206 194,377 6.5% Net Revenues Less Expenditures 764,386 845,583 817,290 Unemployment Revenues 284,144 282,579 299,017 16,438 5.8% Expenditures 130,857 85,677 79,775 (5,902) -6.9% Net Revenues Less Expenditures 153,288 196,902 219,242 Workers Compensation Revenues 1,137,532 1,128,970 830,094 (298,877) -26.5% Expenditures 490,450 555,491 726,456 170,966 30.8% Net Revenues Less Expenditures 647,082 573,480 103,637 Employee Health & Wellness Revenues 8,260,418 7,418,481 7,819,843 401,362 5.4% Expenditures 7,251,618 7,009,017 8,073,998 1,064,981 15.2% Net Revenues Less Expenditures 1,008,799 409,464 (254,155) Liability Insurance Revenues 1,759,891 1,495,470 851,686 (643,784) -43.0% Expenditures 1,249,195 1,055,862 1,293,425 237,563 22.5% Net Revenues Less Expenditures 510,695 439,608 (441,739) Property Insurance Revenues 421,894 426,087 437,215 11,127 2.6% Expenditures 749,038 723,138 671,234 (51,904) -7.2% Net Revenues Less Expenditures (327,144) (297,051) (234,019) 58 ^I a W �. u�� � Illiiillll��. ..IIII III illpiTypi.,,. m uu s� u IIIIII(IIIIIIIIIIII IIIIIII IIIIII IIIII �uu a mks um a u0uu um uAVu uu Vim uiuu um uAVu a uV��� muum uAVu IIIIII IIIIII IIIIIII IIIII �� General Fund Overview all liliffilili wilil'illl'! limillmli ill;;ill; Revenues 85,260,018 54,719,285 88,234,600 2,974,582 3.5% Expenditures 86,128,127 48,083,349 86,377,880 (249,753) -0.3% Net Revenues Less Expenditures (868,109) 6,635,936 1,856,720 2,724,829 Beginning Fund Balance 11,312,140 11,312,140 11,312,140 Ending Fund Balance 10,444,031 17,948,075 13,168,860 Ending Fund Balance Detail: General Fund Reserves 7,308,899 9,857,788 8.5% 11.4% Contingency for Unanticipated Costs 1,500,000 1,500,000 Strategic Opportunities Fund 424,012 424,012 Restricted for Annexation 1,211,120 1,387,060 Analysis through August show revenues ending the year a strong favorable variance compared to budget of nearly $3M. The current estimated ending fund balance reserves for 2015 calculates to 11.4% of estimated expenses and 11.2% of the 2016 proposed general fund expense of $87,552,060. Revenue Overview Revenues are trending to end the year at nearly $3M or 3.5% higher than budgeted. Most of the City's major revenue sources show favorable variances compared to budget, including sales tax ($1.5M) and B&O tax ($1.1M). These are offset by unfavorable variances compared to budget for other taxes ($170k) and fines/forfeits ($38k). Expenditures Overview Most departments are remaining fairly close to budget. The two departments experiencing the greatest favorable variances as a result of vacancies or underspending other line items are Human Resources and Economic & Community Development. The overall unfavorable variance is due to B&O taxes in excess of$4.7M to be transferred to the CIP fund per ordinance. While it is offset by revenues, a budget adjustment will likely be necessary to provide sufficient budget authority to make the transfer. 59 IIVII II uml � �mm i ,Vl)nl�l�ll ��.. I ilm ulllVlll lupi.. �� U ° .� uu w I ml w P m w IIIII IIIII IIIII � � IIIII IIIIIIIII Vuuu a�m�f. uuu i uMlu um uM'u m m�u uiiVi im iiu a uM'u r hmuuu uu General Fund Overview - RevenuesIII IIIII IIIIIIIII III III e e e Taxes: Property 21,807,268 11,631,725 21,843,000 35,732 0.2% Sales Tax 21,853,978 14,522,714 23,322,300 1,468,322 6.7% Utility 19,452,335 13,640,835 19,558,900 106,565 0.5% Business and Occupation Tax 5,472,190 3,449,800 6,574,800 1,102,610 20.1% Other 1,083,014 501,549 913,200 (169,814) -15.7% Licenses and Permits 3,894,278 2,964,948 3,895,900 1,622 0.0% Intergovernmental Revenue 2,581,869 1,634,984 2,601,900 20,031 0.8% Charges for Services 5,342,632 3,975,282 5,465,000 122,368 2.3% Fines and Forfeitures 1,565,961 1,236,004 1,527,800 (38,161) -2.4% Miscellaneous Revenue 1,285,374 1,161,444 1,610,800 325,426 25.3% Transfers In 921,119 921,120 1 0.0% Total Revenues 85,260,018 54,719,285 88,234,720 2,974,702 3.50/o Variance analysis for revenues is provided for line items in which the estimated actual amount differs from the budgeted amount by at least 10% or a minimum of $100,000. Variance Notes Sales Tax: Continues a steady positive trend again this year. Year-end projection is expected to exceed budget by nearly $1.5M, which equates to 6.7%. B&O Tax: Based on trend, B&O revenue is expected to exceed budget by over $1.1M, which equates to 20.1%. Other Taxes: Estimated reduction of $170,000 due to the closure of a casino in the first quarter of this year. Miscellaneous Revenue: Year-end projection is expected to exceed budget by $325,000, which equates to 25.3%. Major positive contributors include interest income ($100K) and school resource officer revenues from KSD ($140K). 60 m ,r u m 0 �' m u °Ill�llllllm..!!III mn µ 11 ii _, IIMI m u IIIIII III � III ull III IIMIII III IIMI II. IIII IIMI rl 11161��11161° d IP 11161 IIIIII IIMI IIIIII IIII IIIII IIIIII IIII luu IIMI P General Fund Revenues ($ in Thousands) All Revenues Sources $90,000 $80,000 r January 4,806 4,549 5,234 J $70,000 % ' "" February 4,872 4,994 4,537 $60,000 March 6,226 6,786 6,375 April 11,990 13,756 15,434 $50,000 May 7,286 7,066 6,025 $40,000 ,� June 5,755 5,859 5,793 $20,000 / July 4,375 4,293 4,619 702 $20,000 � � August 4,375 4,293 4,702 $10,000 � September 5,753 6,120 0 $0 ' V , V V V V -P.. .-I October 13,369 14,228 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 4,800 6,099 0 December 6,824 6,751 0 O/®15Bud --A-14Act -0-15Act Total 80,911 85,260 54,719 Property January 1 0 0 ° i $20,000 - - - - ��� -� February 153 162 167 March 872 607 718 $15,000 April 7,185 8,143 8,857 May 2,408 2,142 1,667 $10,000 we "� _ m � � � � � June 00 109 09 110 110 July 61 44 25 $5,000 -- -/ -/ -- August 70 92 87 September 429 421 0 $0 - t October 8,124 8,083 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 978 1,823 0 December 217 181 0 15 Bud --A-14 Act --4--15 Act Total 20,696 21,807 11,632 Sales Tax (includes SST Mitigation) January 1,273 1,233 1,435 $20,000 February 1,666 1,631 1,817 ..... March 2,492 2,458 2,662 $15,000 April 1, 1, 1,408 Mua 1,449 1,372 1,493 $10,000 Jne 2,645 2,478 2,571 July 1,615 1,442 1,456 681 $5,000 � � � � � � � � � � August 1,615 1,442 1,681 September 2,752 2,739 0 $0 � V V V V V -V October 1,474 1,419 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 1,648 1,547 0 December 3,081 3,050 0 O/®15Bud --,k-14Act -*-15Act Total 22,734 21,854 14,523 61 m ,r u m 0 �' m u °Ill�llllllm..!!III mn µ 11 ii _, IIMI m u IIIIII III � III ull III IIMIII III IIMI II. IIII IIMI rl 11161��11161° d IP 11161 IIIIII IIMI IIIIII IIII IIIII IIIIII IIII luu IIMI P General Fund Revenues ($ in Thousands) Utility Tax January 2,078 2,059 2,343 February 1,709 1,648 1,578 $15,000 March 1,608 1,595 1,560 IBM . .... April 1,934 1,954 1,909 $10,000 / / May 1, 64 1,486 1,459 June 1,264 1,406 1,393393 July $5,000 1,826 1,776 1,886 I � � � � � � August 1,371 1,350 1,513 September 1,292 1,560 0 $p V "'I V ...I V ...p V ..p.. V 1.- .-V October 1,779 1,596 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov November 1,326 1,403 0 December 1,585 1,620 0 15 Bud -_A-14 Act -b--15 Act Total 19,237 19,452 13,641 Other January 2 85 11 $4,000 � � � February 20 0 18 March 66 103 $3,000 April 4 55 470 77 188 77 1,555 1,784 / May 55 $2,000 �. � ..... June 36 791 52 i July 133 791 1,790 $1,000 � � � -� / �;,�1- / / / August 58 343 115 September 26 182 0 $0 *-0 October 120 703 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 53 357 0 15 Bud - -14 Act - --15 Act December 379 1,701 0 Total 1,410 6,555 3,951 Other (Intergovernmental, Licenses & Permits, Charges for Service, Fines & Forfeits, and Misc Revenues) January 1,452 1,260 1,444 February 1,210 929 957 $15,000 - '� March 1,302 1,210 1,332 j April 1,218 1,150 1,477 $10,000 " May 1,911 1,563 1,329 / June 1, 1, 1, 6 $5,000 July 1,385 385 1,279 279 1,461/ August 1,261 1,166 1,305 September 1,253 1,213 0 $0 -P V V ..V V V.. -V October 1,872 1,576 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 795 864 0 December 1,562 1,820 0 "O//®15 Bud --4�-14 Act --•b-15 Act Tota 1 16,832 15,591 10,973 62 M .. m M �������,°1I ' It""Ili` i �.. ���,V,,,pllip��"''�'�Illi. I um,,,,^.., uu II II I 046i a�. m dIV � ra M � m III�IIIIIIII�IIIIIIII II�IIII III IIIII IIIIIIIII IWu�����116���k u����� �������h���������� i�d�d ����i������u��ll6�����116�� ����u������II6� III�III�IIIIIIIIIIIIIII IIIII�III�IIIII General Fund Overview - Expenditures MINE City Council 353,001 200,452 320,700 32,301 9.2% Mayor's Office/City Clerk 2,318,617 1,414,477 2,259,800 58,817 2.5% Economic &Community Dev 5,872,056 3,390,095 5,565,000 307,056 5.2% 1 Finance 2,638,487 1,585,444 2,596,000 42,487 1.6% Fire Contracted Services 3,454,298 2,427,457 3,532,800 (78,502) -2.3% Human Resources 1,606,838 688,946 1,267,700 339,138 21.1% Information Technology 467,705 285,524 452,000 15,705 3.4% Law 1,262,302 801,332 1,240,200 22,102 1.8% Municipal Court 3,020,623 1,964,496 2,975,000 45,623 1.5% Parks, Recreation & Comm Svc 16,224,254 10,405,005 16,150,000 74,254 0.5% Police 33,104,095 21,517,015 33,080,000 24,095 0.1% Public Works 5,526,170 3,284,659 5,359,000 167,170 3.0% Non-Departmental 10,279,681 118,447 11,579,680 (1,299,999) -12.6% Total Expenditures 86,128,127 48,083,349 86,377,880 (249,753) -0.3% Variance analysis for expenditures is provided for all departments in which the estimated actual amount differs from the budgeted amount by at least 10% or a minimum of $100,000. Variance Notes City Council: The favorable variance of 9.2% is primarily due to professional services expense trends averaging below budget. Economic &Community Dev: The favorable variance of $307,000 is primarily due to vacancies and expenses for professional services trending below budget. Human Resources: The favorable variance of $339,000 is primarily due to vacancies and expenses for professional services trending below budget. Non-Departmental: The unfavorable variance is largely due to B&O taxes in excess of $4.7M to be transferred to the CIP fund per ordinance. While it is offset by revenues, a budget adjustment will likely be necessary to provide sufficient budget authority to make the transfer. 63 �iii 4� II u� Null mmll m� �IIV IIVIIII III °I IIVIIII ITy . Ty"^" „ mmM ur � u IIIIII IIIIII IIIII IIIIII IIIII �m a lii�k� Vuiu a unhm uiii u�u Vii Vl�lil uiVl lii u�u a u�u I'W Vii uil u�u III III IIIII �� General Fund e e e e e Beginning Fund Balance 4,129,976 7,471,860 * 11,312,140 11,312,140 11,312,140 Revenues Taxes: Property 20,125,761 20,696,272 21,807,268 11,631,725 21,843,000 Sales Tax 20,687,615 22,734,400 21,853,978 14,522,714 23,322,300 Utility 19,119,138 19,237,242 19,452,335 13,640,835 19,558,900 Business and Occupation Tax 299,907 303,600 5,472,190 3,449,800 6,574,800 Other 1,101,844 1,106,821 1,083,014 501,549 913,200 Licenses and Permits 3,688,807 4,357,060 3,894,278 2,964,948 3,895,900 Intergovernmental Revenue 2,562,646 2,543,120 2,581,869 1,634,984 2,601,900 Charges for Services 5,125,968 6,182,649 5,342,632 3,975,282 5,465,000 Fines and Forfeitures 1,493,381 1,284,798 1,565,961 1,236,004 1,527,800 Miscellaneous Revenue 1,300,392 1,533,392 1,285,374 1,161,444 1,610,800 Transfers In 1,036,877 931,217 921,119 921,000 Total Revenues 76,542,336 80,910,572 85,260,018 54,719,285 88,234,600 Expenditures City Council 290,156 293,125 353,001 200,452 320,700 Mayor's Office/City Clerk 2,252,478 1,927,073 2,318,617 1,414,477 2,259,800 Economic&Community Dev 5,132,560 5,251,662 5,872,056 3,390,095 5,565,000 Finance 2,066,623 2,363,613 2,638,487 1,585,444 2,596,000 Fire Contracted Services 3,365,890 3,422,675 3,454,298 2,427,457 3,532,800 Human Resources 1,063,471 1,167,331 1,606,838 688,946 1,267,700 Information Technology 253,021 349,002 467,705 285,524 452,000 Law 935,778 1,003,202 1,262,302 801,332 1,240,200 Municipal Court 2,781,005 2,849,954 3,020,623 1,964,496 2,975,000 Parks, Recreation &Comm Svcs 14,168,549 14,854,585 16,224,254 10,405,005 16,150,000 Police 30,353,335 31,263,200 33,104,095 21,517,015 33,080,000 Public Works 4,753,472 4,929,327 5,526,170 3,284,659 5,359,000 Non-Departmental 3,758,009 7,395,544 10,279,681 118,447 11,579,680 Total Expenditures 71,174,348 77,070,292 86,128,127 48,083,349 86,377,880 Net Revenues less Expenditures 5,367,988 3,840,280 (868,109) 1,856,720 Ending Fund Balance 9,497,964 11,312,140 10,444,031 13,168,860 Endina Fund Balance Detail: General Fund Reserves 6,145,735 7,735,956 7,308,899 9,857,788 8.6% 10.0% 8.5% 11.4% Contingency for Unanticipated Costs 1,500,000 1,500,000 1,500,000 1,500,000 Strategic Opportunities Fund 424,012 424,012 424,012 Restricted for Annexation 1,852,229 1,652,172 1,211,120 1,387,060 * 2014 beginning fund balance reduced by $2,026,000 to reflect the prior period adjustment required to properly record the repayment owed to the Utility Funds. 64 a u m ua General Fund Year-to-Year Month Comparison IN I Revenues Taxes: Property 10,606,677 10,948,921 11,631,725 682,804 6.2% Sales Tax 12,499,998 13,779,009 14,522,714 743,705 5.4% Utility 12,778,236 13,254,685 13,640,835 386,151 2.9% Business and Occupation Tax 300,000 300,000 3,449,800 3,149,800 1049.9% Other 605,675 531,558 501,549 (30,009) -5.6% Licenses and Permits 2,804,815 3,389,341 2,964,948 (424,393) -12.5% Intergovernmental Revenue 1,397,874 1,546,929 1,634,984 88,055 5.7% Charges for Services 3,625,354 4,477,803 3,975,282 (502,521) -11.2% Fines and Forfeitures 1,007,775 993,584 1,236,004 242,420 24.4% Miscellaneous Revenue 981,659 942,718 1,161,444 218,727 23.2% Transfers In 525,000 Total Revenues 47,133,062 50,164,548 54,719,285 4,554,737 9.10/0 Expenditures City Council 194,219 190,286 200,452 10,166 5.3% Mayor's Office/City Clerk 1,500,957 1,237,702 1,414,477 176,775 14.3% Economic & Community Dev 3,303,708 3,401,749 3,390,095 (11,654) -0.3% Finance 1,303,498 1,402,900 1,585,444 182,544 13.0% Fire Contracted Services 2,220,519 2,136,296 2,427,457 291,161 13.6% Human Resources 670,405 825,611 688,946 (136,665) -16.6% Information Technology 166,385 230,854 285,524 54,670 23.7% Law 608,676 609,869 801,332 191,463 31.4% Municipal Court 1,780,988 1,848,189 1,964,496 116,307 6.3% Parks, Recreation & Comm Svcs 9,140,452 9,532,392 10,405,005 872,613 9.2% Police 19,405,515 20,496,783 21,517,015 1,020,233 5.0% Public Works 3,061,919 2,496,359 3,284,659 788,301 31.6% Non-Departmental 108,926 378,874 118,447 (260,427) -68.7% Total Expenditures 43,466,167 44,787,864 48,083,349 3,295,486 7.4% The large 2014-15 variance in Business & Occupation Tax revenues is due to an accounting change. All B&O revenues will be booked into the General Fund and then transferred to cover expenditures per ordinance, which will simplify overall B&O reporting. 65 ml m 'IIII Iui M!1111111111V9!ki 'ulod`:u6 iiiim u,,. j� mu a m a III�I�IIII II�IIII IIIIIIII IIIII III�I IIIII (IIIIIIII Illlluum a�m�f. Vuu all mllGuliiiiu u�u m Vii�m uiiiu ilia u�u a u�u d Mu uu u�uIIIII IIIIIIII IIIII II (IIIII Other Funds Overview (Revenues and Expenditures) e e e e e Operating revenues and expenditures only, capital is excluded. In instances where expenditures exceed revenues, fund balance is being utilized. Street Operations Revenues 9,593,607 9,678,827 7,447,034 5,150,421 7,725,630 Expenditures 9,163,761 9,451,094 7,806,734 2,917,776 7,493,260 Net Revenues Less Expenditures 429,846 227,732 (359,700) 2,232,644 232,370 2015: added 10.6% solid waste utility tax (+ $2.5m); consolidated B&O in General Fund (- $4.7m) LEOFF 1 Retiree Benefits Revenues 945,258 1,055,840 1,085,460 566,673 1,010,030 Expenditures 782,543 887,036 1,085,460 878,415 1,020,830 Net Revenues Less Expenditures 162,715 168,803 (311,742) (10,800) Lodging Tax Revenues 217,703 249,581 208,145 150,748 226,120 Expenditures 119,436 71,441 188,500 52,772 116,750 Net Revenues Less Expenditures 98,266 178,140 19,645 97,977 109,370 Youth/Teen Programs Revenues 894,305 888,250 907,028 624,440 929,500 Expenditures 823,426 898,524 932,000 932,000 Net Revenues Less Expenditures 70,879 (10,274) (24,972) 624,440 (2,500) Capital Improvement Revenues 14,223,132 16,082,908 13,599,231 8,860,713 13,291,070 Expenditures 10,567,405 11,955,720 10,982,484 2,095,375 11,037,190 Net Revenues Less Expenditures 3,655,727 4,127,188 2,616,747 6,765,338 2,253,880 Criminal Justice Revenues 2,270,987 2,384,593 2,317,405 1,729,667 2,442,530 Expenditures 1,863,620 2,458,933 2,600,826 1,428,173 2,425,850 Net Revenues Less Expenditures 407,367 (74,340) (283,421) 301,495 16,680 ShoWare Operating Revenues 751,405 3,456,124 959,325 117,944 500,000 Expenditures 471,684 980,046 528,003 47,003 495,580 Net Revenues Less Expenditures 279,721 2,476,077 431,322 70,940 4,420 2015: Invoice for $417,230 from SMG paid in September. Estimated actual revenues include $260k of admissions tax and $240k subsidy from the General Fund to cover estimated expenditures. Water Utility Revenues 19,332,623 20,948,199 18,827,192 13,128,425 19,930,850 Expenditures 17,018,210 15,890,786 18,932,058 9,450,036 17,778,570 Net Revenues Less Expenditures 2,314,413 5,057,413 (104,866) 3,678,389 2,152,280 Sewer/Drainage Utility Revenues 44,310,390 46,608,123 45,479,299 32,128,767 48,193,150 Expenditures 45,704,519 43,535,541 48,032,885 24,354,259 47,466,554 Net Revenues Less Expenditures (1,394,129) 3,072,581 (2,553,586) 7,774,508 726,596 66 ml m 'IIII Iui M!1111111111V9!ki 'ulod`:u6 iiiim u,,. j� mu a m a III�I�IIII II�IIII IIIIIIII IIIII III�I IIIII (IIIIIIII Illlluum a�m�f. Vuu all mllGuliiiiu u�u m Vii�m uiiiu ilia u�u a u�u d Mu uu u�uIIIII IIIIIIII IIIII II (IIIII Other Funds Overview (Revenues and Expenditures) e e e e e Operating revenues and expenditures only, capital is excluded. In instances where expenditures exceed revenues, fund balance is being utilized. Goff Complex Revenues 2,409,232 2,453,544 2,673,936 2,047,798 2,520,000 Expenditures 2,668,103 2,657,222 3,044,022 1,872,338 2,930,000 Net Revenues Less Expenditures (258,871) (203,678) (370,086) 175,460 (410,000) Fleet Services Revenues 3,973,663 4,446,115 4,448,514 3,044,255 4,566,380 Expenditures 3,395,723 3,955,111 5,107,202 2,240,201 4,558,100 Net Revenues Less Expenditures 577,940 491,003 (658,688) 804,054 8,280 Central Services Revenues 422,740 356,338 422,324 255,839 407,900 Expenditures 341,578 336,633 401,744 270,577 405,870 Net Revenues Less Expenditures 81,162 19,704 20,580 (14,738) 2,030 Information Technology Revenues 6,337,175 6,878,827 6,752,085 4,730,321 6,932,240 Expenditures 5,792,205 6,130,328 6,873,790 4,171,800 6,769,270 Net Revenues Less Expenditures 544,970 748,499 (121,705) 558,521 162,970 Facilities Revenues 4,905,684 5,096,650 5,295,397 3,552,655 5,328,980 Expenditures 4,586,962 4,673,883 5,910,632 2,783,920 5,252,300 Net Revenues Less Expenditures 318,722 422,768 (615,235) 768,735 76,680 Unemployment Revenues 378,487 380,356 402,724 265,581 398,370 Expenditures 186,813 112,106 401,396 77,843 129,300 Net Revenues Less Expenditures 191,674 268,250 1,328 187,739 269,070 Workers Compensation Revenues 1,508,564 1,506,197 1,023,800 737,958 1,098,830 Expenditures 821,107 726,688 1,494,351 622,257 1,022,500 Net Revenues Less Expenditures 687,457 779,509 (470,551) 115,702 76,330 2015: Revenues reflect 2015-16 rate reduction, with GF savings going to the CIP Fund to reduce the deficit. Employee Health & Wellness Revenues 10,950,327 9,626,446 10,279,224 6,965,844 10,407,700 Expenditures 9,796,568 9,809,909 11,453,024 7,337,329 11,281,700 Net Revenues Less Expenditures 1,153,759 (183,463) (1,173,800) (371,485) (874,000) Liability Insurance Revenues 2,346,418 543,969 1,136,000 756,993 1,135,490 Expenditures 1,030,374 1,543,321 1,888,265 1,226,356 1,303,690 Net Revenues Less Expenditures 1,316,043 (999,353) (752,265) (469,363) (168,200) 2014: Revenues reflect a one-time adjustment to reduce cash reserves. 2015: Revenues reflect 2015-16 rate reduction, with GF savings going to the CIP Fund to reduce the deficit. Property Insurance Revenues 562,508 568,107 582,900 388,644 582,960 Expenditures 526,864 508,423 577,729 669,302 669,302 Net Revenues Less Expenditures 35,644 59,684 5,171 (280,658) (86,342) 67 �iX IIIIII Y W � dill iiiiiiii ii IhI °IIII iii° µ ,IIII° °;°JAI IIII iiu hII I ii Other Funds Overview (Revenues and Expenditures) Year-to-Year Month Comparison Operating revenues and expenditures only, capital is excluded. Street Operations Revenues 5,316,485 5,805,639 5,150,421 (655,219) -11.3% Expenditures 3,209,493 3,146,218 2,917,776 (228,442) -7.3% Net Revenues Less Expenditures 2,106,991 2,659,421 2,232,644 LEOFF 1 Retiree Benefits Revenues 499,991 541,154 566,673 25,520 4.7% Expenditures 499,132 590,696 878,415 287,719 48.7% Net Revenues Less Expenditures 859 (49,542) (311,742) Expenditures: Claims nearly $250k higher through August Lodging Tax Revenues 118,861 133,181 150,748 17,567 13.2% Expenditures 118,875 43,088 52,772 9,684 22.5% Net Revenues Less Expenditures (14) 90,094 97,977 Expenditures: 2013 includes $40k for South Sound Visitors Service and $35k for Love on Ice commercial Youth/Teen Programs Revenues 595,001 612,720 624,440 11,721 1.9% Expenditures 400,000 Net Revenues Less Expenditures 195,001 612,720 624,440 Capital Improvement Revenues 8,636,008 6,326,758 8,860,713 2,533,954 40.1% Expenditures 2,323,057 2,892,364 2,095,375 (796,989) -27.6% Net Revenues Less Expenditures 6,312,951 3,434,394 6,765,338 Revenues: REEF $2.311 higher than 2014 including $900k in State REET; Sales Tax $230k higher than 2014 Criminal Justice Revenues 1,468,786 1,568,230 1,729,667 161,437 10.3% Expenditures 1,245,169 1,622,429 1,428,173 (194,256) -12.0% Net Revenues Less Expenditures 223,618 (54,198) 301,495 Sho Ware Operating Revenues 108,926 118,874 117,944 (930) -0.8% Expenditures 347,943 725,065 47,003 (678,062) -93.5% Net Revenues Less Expenditures (239,017) (606,192) 70,940 Expenditures: Invoice for $417,230 from SMG paid in September. Water Utility Revenues 12,280,835 13,015,112 13,128,425 113,313 0.9% Expenditures 9,817,282 10,539,890 9,450,036 (1,089,854) -10.3% Net Revenues Less Expenditures 2,463,553 2,475,222 3,678,389 Sewer/Drainage Utility Revenues 28,552,968 33,892,056 32,128,767 (1,763,289) -5.2% Expenditures 27,504,222 23,918,626 24,354,259 435,633 1.8% Net Revenues Less Expenditures 1,048,746 9,973,430 7,774,508 Golf Complex Revenues 1,852,221 1,892,055 2,047,798 155,744 8.2% Expenditures 1,826,132 1,772,072 1,872,338 100,266 5.7% Net Revenues Less Expenditures 26,089 119,983 175,460 68 �iX IIIIII Y W � dill iiiiiiii ii IhI °IIII iii° µ ,IIII° °;°JAI IIII iiu hII I ii Other Funds Overview (Revenues and Expenditures) Year-to-Year Month Comparison Operating revenues and expenditures only, capital is excluded. Fleet Services Revenues 2,689,129 2,922,966 3,044,255 121,289 4.1% Expenditures 2,356,286 2,329,572 2,240,201 (89,371) -3.8% Net Revenues Less Expenditures 332,843 593,394 804,054 Expenditures: Timing of vehicle replacement purchases; $300k less than 2014 thru July Central Services Revenues 186,362 228,423 255,839 27,415 12.0% Expenditures 223,175 229,579 270,577 40,998 17.9% Net Revenues Less Expenditures (36,812) (1,156) (14,738) Information Technology Revenues 4,064,765 4,568,121 4,730,321 162,200 3.6% Expenditures 3,706,058 3,723,855 4,171,800 447,945 12.0% Net Revenues Less Expenditures 358,706 844,266 558,521 Facilities Revenues 3,270,180 3,397,677 3,552,655 154,978 4.6% Expenditures 2,590,875 2,665,370 2,783,920 118,550 4.4% Net Revenues Less Expenditures 679,305 732,307 768,735 Unemployment Revenues 252,865 250,752 265,581 14,830 5.9% Expenditures 129,000 83,758 77,843 (5,915) -7.1% Net Revenues Less Expenditures 123,865 166,994 187,739 Workers Compensation Revenues 1,009,435 1,000,249 737,958 (262,291) -26.2% Expenditures 416,095 499,049 622,257 123,207 24.7% Net Revenues Less Expenditures 593,340 501,200 115,702 Employee Health & Wellness Revenues 7,340,719 6,573,250 6,965,844 392,594 6.0% Expenditures 6,590,123 6,325,031 7,337,329 1,012,298 16.0% Net Revenues Less Expenditures 750,596 248,219 (371,485) Liability Insurance Revenues 1,564,427 1,329,285 756,993 (572,293) -43.1% Expenditures 1,229,257 1,028,217 1,226,356 198,139 19.3% Net Revenues Less Expenditures 335,170 301,068 (469,363) Property Insurance Revenues 375,023 378,747 388,644 9,897 2.6% Expenditures 747,415 715,694 669,302 (46,393) -6.5% Net Revenues Less Expenditures (372,392) (336,947) (280,658)