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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 10/22/2015 l a" ',RENt. Parks & Human Services Committee Agenda Councilmembers: Brenda Fincher - Dennis Higgins - Deborah Ranniger, Chair October 22, 2015 5:00 P.M. Item Description Action Speaker Time Page 1. Call to order Chair Ranniger 01 2. Roll Call Chair Ranniger 01 3. Changes to the Agenda Chair Ranniger 01 - 4. Approval of Minutes, dated August 27, YES Chair Ranniger 01 01 2015 5. Fee-in-Lieu Funds YES Hope Gibson 05 05 6. Parks and Recreation Commission Update NO Jeff Watling / 15 09 Annie Saurwein 7. Riverbend Golf Complex Update NO Jeff Watling / 15 11 Pete Petersen 8. Director's Report NO Jeff Watling 10 13 Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the fourth Thursday of each month in Kent City Hall, Council Chambers East, 220 4ch Ave S, Kent, 98032. For additional information please contact Teri Petrole at 253-856-5101 or via email at Wet role Cabkentwa.gov. Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. Page 1 O T V yr-q ' t�.G IY XEk1'4& Parks and Human Services Committee Meeting Minutes Council members: Brenda Fincher • Dennis Higgins • Deborah Ranniger, Chair Director Jeff Watling August 27, 2015 - 5:00 p.m. 1. Call to Order: Committee Chair Debbie Ranniger called the meeting to order at 5:00 p.m. 2. Roll Call: Councilmembers Debbie Ranniger, Dennis Higgins and Brenda Fincher were in attendance. 3. Changes to Agenda: Revisions to original Animal Services Ordinance (Sec. 8.03.050), 4. Approval of Minutes: Councilmember Fincher MOVED to approve the minutes dated June 25, 2015. Councilmember Higgins SECONDED. The motion PASSED 3-0. S. 2015 Second Quarter Fee-in-Lieu Funds Hope Gibson, Manager of Parks Planning and Development reported that between April and June 2015 the City of Kent received a total of $28,500 from two developers who voluntarily paid fees in lieu of dedicating park land to mitigate the development of single family homes in local subdivisions. The funds will be used at the park locations as noted below. • Developer Asili Ahmad: $8,625 at Linda Heights Park • Developer Wayne Jones: $19,875 at Kent Memorial Park Both park renovations will be scheduled next year. Councilmember Higgins MOVED to recommend accepting the $28,500 for Fee-in-Lieu funds and amend the Community Parks Reinvestment Program budget for future expenditures in the Linda Heights Park budget and the Kent Memorial Park budget. Councilmember Fincher SECONDED. The motion PASSED 3-0. 6 Animal Control - Ordinance Amending Chapter 8.03 of the Kent City Code Tammy White, Assistant City Attorney reported that this item was addressed before the committee at its July 24, 2015, meeting wherein the committee requested that the City Attorney's Office research the leash and scoop provisions adopted by Page 1 i i i Page 2 surrounding jurisdictions and report back with its findings. Included within the agenda materials for the August 271h meeting was a chart that compares Kent's proposed code provision with those provisions in effect in the cities of Auburn, Bellevue, Everett, Renton, Federal Way, Kirkland, Vancouver, Puyallup, Issaquah, Redmond, and Des Moines. Having reviewed the comparisons, the Parks Director recommends the proposed ordinance be revised to provide that it is unlawful for any person to fail to immediately remove any fecal matter deposited by an animal in its possession on public property or on any private property not belonging to the animal's owner, custodian, or other person having possession of the animal. Under this proposal, the "unlawfulness" focuses on the failure to remove the fecal matter, not its initial deposit, The prior proposal treated public and private property differently and prohibited outright any fecal deposit on private property without the property owner's advance permission, even if that fecal matter was immediately removed. The ordinance includes the proposal recommended by the Parks Director (Sec. 8.03.050), which has been highlighted for ease of reference. Discussion followed on Leash Law penalties and Police Department's legal response as well as engagement. There are now two different tiers of punishment for leash law and scooping. Tammy reiterated that the code was changed because there is no means for our Police officers to enforce animal control. The councilmembers voiced their support of the revised code, Councilmember Higgins asked that the Ordinance be posted on a sign at Clark Lake Park due to the high number of violations. Councilmember Fincher asked that this information be mailed out to residents through current city publications at no cost such as a utility billing mailing. Watling suggested the item go under Other Business in order to highlight the code revision with the entire city council. Councilmember Fincher MOVED to recommend Council adopt the proposed ordinance that amends Chapter 8.03 of the Kent City Code to enact dog leash and waste removal provisions, to clarify enforcement may be by both police officers and animal control officers, and to clarify that the City has contracted with King County Animal Control for animal control, sheltering, and licensing services within the City of Kent. Councilmember Higgins SECONDED. The motion PASSED 3-0. 7. Kent Arts DIY (Do it Yourself) Project Update Ronda Billerbeck, Cultural Services Manager updated the committee on recent developments with the Kent Arts DIY (Do It Yourself) Project that is part of the Community Project Artwork, approved in the City Art Plan. Kent Arts DIY is a prototype project that will allow the people who live, work and play in Kent to share their creativity with one another by uploading projects to an automated website. Art can include cooking, textiles, multi media, or a video. It can be a "how to" video, a poem, a movie, a song performance, or even a dance performance. Finalists were interviewed to create the web site and Empirical User Experience from of Portland, Oregon was awarded the contract. It should be done spring 2016. Page 2 Page 3 8. Riverbend Golf Complex - Water/Well Update Parks Director Jeff Watling stated that the well redevelopment did not produce the needed results. Pete Petersen, Superintendent of Riverbend Golf Complex provided historical information, reporting that the well worked fine until the Nisqually earthquake in 2001. After that, problems with silt and sand becoming a kind of gel started disrupting the filter. The well was extended in 2005, but in 2009, issues started up again and there was not enough water and pressure to irrigate the golf course. Since 2009, Riverbend has supplemented water through fire hoses and hydrants at a very high expense. The original engineering firm, Robinson Noble, was hired to provide hydrogeological services with the goal of re-development. In April, the city contracted with Hokkaido Drilling, the original drillers of the existing well, to inspect and test the well. Two attempts were made, but not enough water could be pulled. Based on the testing, both Robinson Noble and Hokkaido Drilling recommend drilling a new well to meet the needs of the golf course irrigation system. The city is currently waiting for a second opinion. Watling explained that the next step is to contract for the well design work. The bid award for design will be some time in October/November and then a second contract will be issued to complete the actual drilling. Petersen remarked that, with the newer well designs, the screens are larger to accommodate more intakes. Also, the new well will be pumped for 16 to 19 hours per day and then closed down to rest. The-new-well would be fully developed and functioning by April 2016. Councilmember Higgins referenced the budgeted $400,000 in project costs. Watling confirmed, noting there may be a budget adjustment necessary to purchase water until the well is up and running, He commented that this project is a good return on investment, The golf course will recoup the costs of this project in approximately two years. Councilmember Fincher asked about the extent of maintenance with the new well. Petersen said, by installing a larger casing, a video camera can be mounted to view and monitor the pump to see when it needs cleaning. 8. Director's Report Jeff Watling highlighted some of the events and services in our parks and programs during the summer that are enjoyed by the community. Park Use Tournaments - 36 (812 teams) since April. • Lake Meridian Park swimming area - 58,000 visits from June 20 to July 31. • Shelters and general park rentals - 1,132 reservations through August. Kent Valley Loop Trails - new signage is 800/b installed. Very positive responses. Page 3 Page 4 Camps,and Playa rounds • Day Camp -10% increase in registration. • Resident Camp -10% increase in registration. Summer Playgrounds served nearly 8,000 visits at five sites. • Over 20 Sports and Specialty Camps throughout the summer. Summer Special Events and Concerts • 4t" of July Splash - over 15,000 in attendance. • "Wednesday Picnic Performances" at Town Square Plaza - average of 510 in attendance per show. • `Thursdays at the Lake" at Lake Meridian Park - an average of 650 in attendance per show. • Cornucopia Days 5K Run / Walk - over 550 runners and walkers. Park Planning and Development - Green Kent Partnership • Joint public outreach with Parks and Recreation Commission -_235 Parks_ Survey responses gathered YES (Youth Environmental Service) Corps - A pilot program this summer. A team of five high school students hired for a 6-week internship performing environmental restoration/stewardship work in our parks. Councilmember Dennis thanked Jeff and staff for delivering such strong programs on a limited budget. The meeting adjourned 5:47 p.m. Respectfully submitted, roll pm'-Ofe Teri Petrole Kent City Council Committee Recorder Page 4 Page 5 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ON-Tr Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Hope Gibson, Manager of Parks Planning and Development SUBJECT: 2015 Third Quarter Fee-in-Lieu Funds MOTION: Move to recommend accepting the $46,350.00 for Fee-in-Lieu funds and amend the Community Parks Reinvestment Program budget for future expenditures in the Linda Heights Park budget. SUMMARY: Between July and September 2015 the City of Kent received a total of $46,350 from the following developer who voluntarily paid a fee in lieu of dedicating park land to mitigate the development of single family homes in a local subdivision. The funds will be used at the park location noted below. John Baringer: $46,350 at Linda Heights Park EXHIBITS: Copy of Revenue Report BUDGET IMPACT: Revenue and expense impact of $46,350 to Linda Heights Park budget Page 6 Page 7 a N � N M aa JQ UR I N R o N Nm i m a I `w E 0 N V I o ap I R I N N d c'a n `u `m y c u o a ° c9 z c 0 u ry N J m a N s m 8 0 � m � o o � Y I o N ~ r°- ° w o o O N tJ m $NI W 3' � N N 0 N o N M d � O O y Z a Q c p 0 p 'o u d K C7 Q Page 8 Page 9 PARKS, RECREATION AND COMMUNITY SERVICES v Jeff Watling, Director KENT xeN ?` Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Annie Saurwein, Chair of the Parks and Recreation Commission Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Parks and Recreation Commission Update i MOTION: None, informational SUMMARY: The sixteen member Parks and Recreation Commission has been meeting monthly since January of this year. Commission Chair Annie Saurwein will join Parks Director Jeff Watling in providing an update on what the commission has been doing and what major items are on their work plan for 2016. EXHIBITS: N/A BUDGET IMPACT: N/A Page 10 Page 11 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ® Phone: 253-856-5100 KEN-Tr xeat?P Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Pete Petersen, Superintendent of Riverbend Golf Complex Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Riverbend Golf Complex Update MOTION: None, informational SUMMARY: Pete Petersen, Riverbend Golf Complex Superintendent and Parks Director Jeff Watling will provide an update on the golf complex operations, as well as major projects currently underway. EXHIBITS: N/A BUDGET IMPACT: N/A Page 12 Page 13 PARKS, RECREATION AND COMMUNITY SERVICES ° Jeff Watling, Director eam�" Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S, Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Director's Report MOTION: None, informational SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will inform the committee of noteworthy information and upcoming events. EXHIBITS: N/A BUDGET IMPACT: N/A l a" ',RENt. Parks & Human Services Committee Agenda Councilmembers: Brenda Fincher - Dennis Higgins - Deborah Ranniger, Chair October 22, 2015 5:00 P.M. Item Description Action Speaker Time Page 1. Call to order Chair Ranniger 01 2. Roll Call Chair Ranniger 01 3. Changes to the Agenda Chair Ranniger 01 - 4. Approval of Minutes, dated August 27, YES Chair Ranniger 01 01 2015 5. 2016 CDBG Annual Action Plan YES Dinah Wilson 05 05 6. Fee-in-Lieu Funds YES Hope Gibson 05 35 7. Parks and Recreation Commission Update NO Jeff Watling / 15 39 Annie Saurwein 8. Riverbend Golf Complex Update NO Jeff Watling / 15 41 Pete Petersen 9. Director's Report NO Jeff Watling 10 43 Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the fourth Thursday of each month in Kent City Hall, Council Chambers East, 220 4ch Ave S, Kent, 98032. For additional information please contact Teri Petrole at 253-856-5101 or via email at Wet role Cabkentwa.gov. Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. Page 1 O T V yr-q ' t�.G IY XEk1'4& Parks and Human Services Committee Meeting Minutes Council members: Brenda Fincher • Dennis Higgins • Deborah Ranniger, Chair Director Jeff Watling August 27, 2015 - 5:00 p.m. 1. Call to Order: Committee Chair Debbie Ranniger called the meeting to order at 5:00 p.m. 2. Roll Call: Councilmembers Debbie Ranniger, Dennis Higgins and Brenda Fincher were in attendance. 3. Changes to Agenda: Revisions to original Animal Services Ordinance (Sec. 8.03.050), 4. Approval of Minutes: Councilmember Fincher MOVED to approve the minutes dated June 25, 2015. Councilmember Higgins SECONDED. The motion PASSED 3-0. S. 2015 Second Quarter Fee-in-Lieu Funds Hope Gibson, Manager of Parks Planning and Development reported that between April and June 2015 the City of Kent received a total of $28,500 from two developers who voluntarily paid fees in lieu of dedicating park land to mitigate the development of single family homes in local subdivisions. The funds will be used at the park locations as noted below. • Developer Asili Ahmad: $8,625 at Linda Heights Park • Developer Wayne Jones: $19,875 at Kent Memorial Park Both park renovations will be scheduled next year. Councilmember Higgins MOVED to recommend accepting the $28,500 for Fee-in-Lieu funds and amend the Community Parks Reinvestment Program budget for future expenditures in the Linda Heights Park budget and the Kent Memorial Park budget. Councilmember Fincher SECONDED. The motion PASSED 3-0. 6 Animal Control - Ordinance Amending Chapter 8.03 of the Kent City Code Tammy White, Assistant City Attorney reported that this item was addressed before the committee at its July 24, 2015, meeting wherein the committee requested that the City Attorney's Office research the leash and scoop provisions adopted by Page 1 i i i Page 2 surrounding jurisdictions and report back with its findings. Included within the agenda materials for the August 271h meeting was a chart that compares Kent's proposed code provision with those provisions in effect in the cities of Auburn, Bellevue, Everett, Renton, Federal Way, Kirkland, Vancouver, Puyallup, Issaquah, Redmond, and Des Moines. Having reviewed the comparisons, the Parks Director recommends the proposed ordinance be revised to provide that it is unlawful for any person to fail to immediately remove any fecal matter deposited by an animal in its possession on public property or on any private property not belonging to the animal's owner, custodian, or other person having possession of the animal. Under this proposal, the "unlawfulness" focuses on the failure to remove the fecal matter, not its initial deposit, The prior proposal treated public and private property differently and prohibited outright any fecal deposit on private property without the property owner's advance permission, even if that fecal matter was immediately removed. The ordinance includes the proposal recommended by the Parks Director (Sec. 8.03.050), which has been highlighted for ease of reference. Discussion followed on Leash Law penalties and Police Department's legal response as well as engagement. There are now two different tiers of punishment for leash law and scooping. Tammy reiterated that the code was changed because there is no means for our Police officers to enforce animal control. The councilmembers voiced their support of the revised code, Councilmember Higgins asked that the Ordinance be posted on a sign at Clark Lake Park due to the high number of violations. Councilmember Fincher asked that this information be mailed out to residents through current city publications at no cost such as a utility billing mailing. Watling suggested the item go under Other Business in order to highlight the code revision with the entire city council. Councilmember Fincher MOVED to recommend Council adopt the proposed ordinance that amends Chapter 8.03 of the Kent City Code to enact dog leash and waste removal provisions, to clarify enforcement may be by both police officers and animal control officers, and to clarify that the City has contracted with King County Animal Control for animal control, sheltering, and licensing services within the City of Kent. Councilmember Higgins SECONDED. The motion PASSED 3-0. 7. Kent Arts DIY (Do it Yourself) Project Update Ronda Billerbeck, Cultural Services Manager updated the committee on recent developments with the Kent Arts DIY (Do It Yourself) Project that is part of the Community Project Artwork, approved in the City Art Plan. Kent Arts DIY is a prototype project that will allow the people who live, work and play in Kent to share their creativity with one another by uploading projects to an automated website. Art can include cooking, textiles, multi media, or a video. It can be a "how to" video, a poem, a movie, a song performance, or even a dance performance. Finalists were interviewed to create the web site and Empirical User Experience from of Portland, Oregon was awarded the contract. It should be done spring 2016. Page 2 Page 3 8. Riverbend Golf Complex - Water/Well Update Parks Director Jeff Watling stated that the well redevelopment did not produce the needed results. Pete Petersen, Superintendent of Riverbend Golf Complex provided historical information, reporting that the well worked fine until the Nisqually earthquake in 2001. After that, problems with silt and sand becoming a kind of gel started disrupting the filter. The well was extended in 2005, but in 2009, issues started up again and there was not enough water and pressure to irrigate the golf course. Since 2009, Riverbend has supplemented water through fire hoses and hydrants at a very high expense. The original engineering firm, Robinson Noble, was hired to provide hydrogeological services with the goal of re-development. In April, the city contracted with Hokkaido Drilling, the original drillers of the existing well, to inspect and test the well. Two attempts were made, but not enough water could be pulled. Based on the testing, both Robinson Noble and Hokkaido Drilling recommend drilling a new well to meet the needs of the golf course irrigation system. The city is currently waiting for a second opinion. Watling explained that the next step is to contract for the well design work. The bid award for design will be some time in October/November and then a second contract will be issued to complete the actual drilling. Petersen remarked that, with the newer well designs, the screens are larger to accommodate more intakes. Also, the new well will be pumped for 16 to 19 hours per day and then closed down to rest. The-new-well would be fully developed and functioning by April 2016. Councilmember Higgins referenced the budgeted $400,000 in project costs. Watling confirmed, noting there may be a budget adjustment necessary to purchase water until the well is up and running, He commented that this project is a good return on investment, The golf course will recoup the costs of this project in approximately two years. Councilmember Fincher asked about the extent of maintenance with the new well. Petersen said, by installing a larger casing, a video camera can be mounted to view and monitor the pump to see when it needs cleaning. 8. Director's Report Jeff Watling highlighted some of the events and services in our parks and programs during the summer that are enjoyed by the community. Park Use Tournaments - 36 (812 teams) since April. • Lake Meridian Park swimming area - 58,000 visits from June 20 to July 31. • Shelters and general park rentals - 1,132 reservations through August. Kent Valley Loop Trails - new signage is 800/b installed. Very positive responses. Page 3 Page 4 Camps,and Playa rounds • Day Camp -10% increase in registration. • Resident Camp -10% increase in registration. Summer Playgrounds served nearly 8,000 visits at five sites. • Over 20 Sports and Specialty Camps throughout the summer. Summer Special Events and Concerts • 4t" of July Splash - over 15,000 in attendance. • "Wednesday Picnic Performances" at Town Square Plaza - average of 510 in attendance per show. • `Thursdays at the Lake" at Lake Meridian Park - an average of 650 in attendance per show. • Cornucopia Days 5K Run / Walk - over 550 runners and walkers. Park Planning and Development - Green Kent Partnership • Joint public outreach with Parks and Recreation Commission -_235 Parks_ Survey responses gathered YES (Youth Environmental Service) Corps - A pilot program this summer. A team of five high school students hired for a 6-week internship performing environmental restoration/stewardship work in our parks. Councilmember Dennis thanked Jeff and staff for delivering such strong programs on a limited budget. The meeting adjourned 5:47 p.m. Respectfully submitted, roll pm'-Ofe Teri Petrole Kent City Council Committee Recorder Page 4 Page 5 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Erj'[ Phone: 253-856-5100 x&Eml Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Merina Hanson, Housing and Human Services Manager SUBJECT: 2016 CDBG Annual Action Plan - Approve MOTION: Move to recommend Council approve the proposed Community Development Block Grant 2016 Annual Action Plan, including funding allocations and contingency plans, and authorize the Mayor to execute the appropriate certifications and agreements. SUMMARY: The City of Kent receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) as an Entitlement City. To receive this funding, the City is required to submit a Five-Year Consolidated Plan for Housing & Community Development. The City's Consolidated Plan is in effect from 2015-2019. Prior to the beginning of each year of the Consolidated Plan, the City must inform HUD and the community of the specific actions that the City will execute to implement the objectives and strategies of the Consolidated Plan; this is outlined in the 2016 Action Plan. The Action Plan also includes the allocation of estimated resources that will be used to carry out the objectives and strategies, and a description of each program that will receive funds. The City recommended that a major portion of CDBG funds be used to support the City's Home Repair Program. This program serves many low- income, disabled and senior homeowners in Kent by providing needed repairs. The program also ensures that a portion of Kent's low/moderate- income housing stock is maintained and preserved. Citizen Participation: On October 1, 2015, the City of Kent published a public notice on its website and informed the community, organizations, and stakeholders that the Draft 2016 CDBG Annual Action Plan was available for review and comment for a period of thirty (30) days. On October 15, 2015, the Human Services Commission held a public hearing for the purpose of taking comments on the 2016 Annual Action Plan. Page 6 Human Services Commission Recommendations: The Human Services Commission reviewed and approved recommendations for CDBG funding for 2016. EXHIBITS: • City of Kent 2016 Annual Action Plan • Application for Federal Assistance • CDBG Certifications BUDGET IMPACT: The estimate of $969,886.00 may increase or decrease depending upon the final federal appropriations bill Congress passes. Therefore, the recommended funding includes a contingency plan to address any potential fund changes that may occur when Congress adopts the 2016 budget. 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Families families that will benefit from the assisted consist of seniors and low/moderate-income proposed activities residents. Location Description Throughout the city of Kent Planned Activities Minor and major home repairs 2 Project Name Planning and Administration Target Area Goals Supported Planning and Administration Needs Addressed Planning and Administration Funding CDBG: $193,977 Description City uses funds to administer the CDBG project carried out by the City, to monitor sub-recipients, and to deliver strategies outlined in the 2015-2019 Consolidated Plan. Target Date 12/31/2016 Estimate the number and type of N/A families that will benefit from the proposed activities Location Description City of Kent Planned Activities Management of the CDBG Program and implementation of the goals and strategies of the Annual Action Plan 2 The City is increasing the Home Repair Program allocation in 2016;however, 10%of the allocation may be moved to the Energy Efficient Housing Program (Project 11) if warranted. It is permissible to move 10%between line items without a budget amendment. Annual Action Plan 8 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 16 3 Project Name Catholic Community Services-Katherine's House Target Area Goals Supported Affordable Housing to homeless and those at risk Needs Addressed Affordable Housing Funding CDBG: $11,182 Description Public Service: Sub-recipient provides shelter and case management services to women residing in transitional shelter Target Date 12/31/2016 Estimate the number and type of families One woman in recovery will benefit from transitional that will benefit from the proposed housing (79 bed nights). activities Location Description Kent,WA Planned Activities Transitional housing is provided for women in recovery. 4 Project Name Multi-Service Center-Housing Stability Target Area Goals Supported Basic Needs Needs Addressed Basic Needs Services Funding CDBG: $65,391 Description Public Service: Funding used for housing stability grants to low-income individuals Target Date 12/31/2016 Estimate the number and type of families It is estimated that 44 individuals will benefit. that will benefit from the proposed activities Location Description Individuals reside in rental housing located throughout Kent Planned Activities Public Service: Funding used for housing stability grants to low-income individuals Annual Action Plan 9 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 17 5 Project Name Refugee Women's Alliance-Case Management& Emergency Assistance Target Area Goals Supported Basic Needs Needs Addressed Basic Needs Services Funding CDBG: $16,182 Description Public Service: Funds emergency assistance and case management services to refugees living in Kent Target Date 12/31/2016 Estimate the number and type of It is estimated that eight(8) immigrant and refugee families families that will benefit from the will benefit from this activity. proposed activities Location Description Individuals live throughout the city. Planned Activities Emergency assistance grants and case management to refugees and immigrants residing in Kent 6 Project Name Refugee Women's Alliance-Senior Meals Target Area Goals Supported Decrease isolation of at-risk seniors Needs Addressed Services for at risk seniors Funding CDBG: $11,182 Description Public Service: Project provides meals and a wellness program to refugee seniors residing in Kent Target Date 12/31/2016 Estimate the number and type of This activity will benefit 24 seniors. families that will benefit from the proposed activities Location Description King County Housing Authority, Birch Creek Apartments, located on Kent East Hill at 27360129th PI SE Planned Activities Project provides socialization, nutrition and wellness services for refugee seniors from Bhutan,Somalia and other populations that moved to Kent over the last three to eight years Annual Action Plan 10 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 18 7 Project Name Open Doors for Multicultural Families Target Area Goals Supported Basic Needs Needs Addressed Basic Needs Services Funding CDBG: $11,182 Description This project provides case management services to youth with intellectual disabilities and their families. Target Date 12/31/2016 Estimate the number and type of families This activity will benefit 22 individuals. that will benefit from the proposed activities Location Description Activities will be provided in Kent Planned Activities Case management services to youth with intellectual disabilities and their families 8 Project Name St. Stephen Housing Association Target Area Goals Supported Affordable Housing to homeless and those at risk Needs Addressed Affordable Housing Funding CDBG: $11,182 Description Temporary housing to homeless families Target Date 12/31/2016 Estimate the number and type of families This activity will benefit 25 individuals and five that will benefit from the proposed households. activities Location Description Transitional housing facility at 3529 S. 239th Street, Kent, WA Planned Activities Transitional housing for five homeless families (25 individuals) Annual Action Plan 11 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 19 9 Project Name YWCA-Anita Vista Transitional Housing Target Area Goals Supported Affordable Housing to homeless and those at risk Needs Addressed Affordable Housing Funding CDBG: $19,182 Description Public Service: Project provides transitional housing to domestic violence survivors Target Date 12/31/2016 Estimate the number and type of 14 families that are domestic violence survivors families thatwill benefit from the proposed activities Location Description Confidential location Planned Activities Transitional housing for victims of domestic violence and their children. 10 Project Name City of Kent-Energy Efficient Housing Program Target Area Goals Supported Affordable Housing to homeless and those at risk Needs Addressed Affordable Housing Funding CDBG: $100,000 Description Energy efficient appliances and weatherization upgrades to decrease energy bills in Kent households Target Date 12/31/2016 Estimate the number and type of This project will benefit 7 households in Kent. families thatwill benefit from the proposed activities Location Description This is a pilot project; therefore,the City may target a neighborhood(s) or provide this service throughout the jurisdiction. Planned Activities Energy efficient improvements to houses located in the City of Kent Annual Action Plan 12 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 20 AP-50 Geographic Distribution - 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed CDBG funds are distributed throughout the city. Low/moderate-income households exist in all of the census tracts in the city.The heavier concentrations can be found on both the East and West Hill of Kent. Geographic Distribution Target Area Percentage of Funds Table 4-Geographic Distribution Rationale for the priorities for allocating investments geographically Apart from its discretion in the Energy Efficient Project, the City is allocating investments throughout Kent because poverty is concentrated in multiple areas. Discussion Poverty is high in pockets throughout the City (over 20%),and 52%of children in the Kent School District qualify for free and reduced lunches. Unemployment and dependence on public assistance has forced many households to use public services for basic needs; including food, utility assistance, rental assistance, medical services,etc. The increased need and high volume of usage dictates the availability of services to all low/moderate-income households in the City of Kent. Annual Action Plan 13 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 21 AP-85 Other Actions - 91.420, 91.220(k) Introduction The City of Kent will enhance coordination by continuing to work with racial and ethnic minority providers to develop strategies that increase collaboration and leveraging of resources. The City of Kent will continue work to reduce the number of families in poverty through micro- enterprise training, maintaining relationships with local training schools,encouraging business to hire low-income residents,encouraging and supporting collaboration between employment specialists and seeking additional funding to develop collaborative strategies to increase opportunities for low-income residents to obtain livable wage jobs. The City of Kent is committed to maintaining the affordable housing stock in our community. Using CDBG funds for the Home Repair and Energy Efficient Program allows home owners to maintain their homes and preserve housing stock. Actions planned to address obstacles to meeting underserved needs Kent is one of the most racially and ethnically diverse cities in the State of Washington-over 138 languages are spoken in the Kent School District. Consequently, the City is actively engaged with refugee and immigrant communities and communities of color through the Kent Cultural Diversity Initiative Group (KC-DIG) and other initiatives. The City will continue to partner with regional funders like The Seattle Foundation, King County,and United Way of King County to increase resources and funding to meet the needs of underserved populations. Moreover,community engagement will continue to be an area of focus. For example,the City launched a Community Engagement(CE) Initiative in 2015. The goals of CE are: (1) to increase civic engagement; and (2) to increase accessibility between the City and the multicultural communities in the City. In addition, the Human Services Commission held a retreat in 2015 to learn about the culture,strengths and needs of the newer and Limited-English Proficient populations residing in Kent. These populations are often disproportionally impacted by poverty and education disparities,and the City continues to partner and collaborate with organizations and business to increase economic opportunities for these residents and/or the low/moderate-income. Actions planned to foster and maintain affordable housing The City will continue its long-term collaboration and participation on Boards, committees, funding review teams; etc.,to foster and maintain affordable housing for the South County Region.Through sub- regional efforts,City staff and stakeholders will engage in discussions with elected officials and Land Use and Planning Board members about the impact that affordable housing has on the long term viability of the community. Annual Action Plan 14 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 22 Actions planned to reduce lead-based paint hazards No actions are planned. Actions planned to reduce the number of poverty-level families Actions to reduce the number of poverty level families includes maintaining relationships with local training schools,encouraging business to hire low-income residents, and leveraging other funding sources to increase opportunities for low-income residents to obtain livable wage jobs. Additionally,City has joined with other jurisdictions,the University of Washington, the Brookings Institute and other organizations to develop a regional strategy to reduce poverty. Actions planned to develop institutional structure No actions are planned. Actions planned to enhance coordination between public and private housing and social service agencies The City has been instrumental in developing relationships between public and private housing and social service agencies and will continue to foster and participate in these collaborations, including the Homeless Forum (a monthly meeting of housing and support service providers), South King Council of Human Services,South King County Housing Development Group, and the King County Housing Development Consortium. Discussion Through its many actions,the City is well-positioned to accomplish the goals outlined in the Annual Action Plan. Annual Action Plan 15 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 23 Program Specific Requirements AP-90 Program Specific Requirements - 91.420, 91.220(1)(1,2,4) Introduction The City of Kent will use CDBG funds to benefit low/moderate-income residents. The full amount allowable by regulation will be used for Public Services and Planning and Administration. The balance of funds will be used for housing rehabilitation services and economic development. The City will not receive program income from prior years. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(I)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Annual Action Plan 16 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 24 Discussion The City will use all of its funds to benefit low/moderate-income individuals and households. Annual Action Plan 17 2016 OMB Control No:2506-0117(exp.07/31/2015) APPLICATION FOR OMB F @vW No.0348-0043 FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier October 20, 2015 DUNS #: 02-025-3613 1.TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Preapplication ❑Construction ❑Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Q Non-Construction ❑ Non-Construction 5.APPLICANT INFORMATION Legal Name: Organizational Unit: City of Kent Parks, Recreation & Community Serv. Address(give city, county, State,and zip code): Name and telephone number of person to be contacted on matters involvin Ave. S this application(give area code) 220 4th Kent, WA e. Merina Hanson, 253-856-5077 6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letter in box) �� ������� A.State H. Independent School Dist. 8.TYPE OF APPLICATION: B.County I.State Controlled Institution of Higher Learning ❑ New m Continuation ❑ Revision C. Municipal J. Private University D.Township K. Indian Tribe If Revision,enter appropriate letter(s)in box(es) E. Interstate L. Individual F. Intermunicipal M. Profit Organization A. Increase Award B. Decrease Award C. Increase Duration G.Special District N. Other(Specify) D. Decrease Duration Other(specify): 9.NAME OF FEDERAL AGENCY: Department of Housing and Urban Development (HUD) 10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 0® [2][1]® CDBG Entitlement Grant TITLE: CDBG Entitlement Grant 12.AREAS AFFECTED BY PROJ ECT(Cities, Counties, States, etc.): City of Kent, King County, Washington State 13. PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a.Applicant b. Project 1/1/16 12/31/16 8th Congressional Disi/9th Congressional Dist. Same 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECTTO REVIEW BYSTATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 00 969,886 a.YES. THIS PREAPPLICATION/APPLICATION WAS MADE b.Applicant $ .00 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: c.State $ 00 DATE d. Local $ 00 b. No. 0 PROGRAM IS NOT COVERED BY E.O. 12372 e.Other $ .00 ❑OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ 00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g.TOTAL $ 00 969,886 E]Yes If"Yes,"attach an explanation. ® No 18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a.Type Name of Authorized Representative b. Title c. Telephone Number Suzette Cooke Mayor (253)856-5700 d.Signature of Authorized Representative e. Date Signed Previous Edition Usable Standard Form 424(Rev.7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 Page 26 Page 27 2016 CONSOLIDATED PLAN CERTIFICATIONS CERTIFICATIONS In accordance with statutes and the regulations governing Consolidated Plan regulations, the City of Kent certifies that: Affirmatively Further Fair Housing — The City of Kent will affirmatively further fair housing, conducting an analysis of impediments to fair housing choice within the jurisdiction, developing strategies and taking appropriate actions to overcome the effects of any impediments identified through the analysis, and maintaining records reflecting the analysis and actions taken to further the strategies and actions. Anti-displacement and Relocation Plan — The City of Kent will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential anti- displacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace — The City of Kent will continue to provide a drug-free workplace in accordance with the Drug-Free Workplace Act of 1988 (41 USC 701) by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Maintaining an ongoing drug-free awareness to inform employees about: (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace. (c) Available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Establishing a policy that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying each employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will: (a) Abide by the terms of the statement; and Page 28 (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying HUD in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant. 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. 8. Providing the street address, city, county, state and zip code for the site or sites where the performance of work in connection with the grant will take place. For functions carried out by employees in several departments or offices, more than one location will be specified. It is further recognized that sites may be added or changed during the course of grant-funded activities. The City of Kent will advise the HUD Field Office by submitting a revised Place of Performance form. The City of Kent recognizes that the period covered by this certification extends until all funds under the specific grant have been expended. Page 29 Anti-Lobbying — To the best of the City of Kent's knowledge and belief: 1. No Federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Page 30 Authority of Jurisdiction — The Consolidated Plan is authorized under State and local law (as applicable) and the City of Kent possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan — The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 — It will comply with Section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Mayor Suzette Cooke APPROVED AS TO FORM: Kent Law Department Page 31 Specific CDBG Certifications The City of Kent, as an Entitlement Community, certifies that: Citizen Participation — It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the statute authorizing the CDBG program, as described in 24 CFR 570.2 and 24 CFR, Part 570. Following the Consolidated Plan — It will follow the five year-Consolidated Plan as approved by HUD. Use of Funds — It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, the City of Kent certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available to meet such needs; 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year 2016 shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. The City of Kent will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (but not low-income) families, an assessment or charge may be made against the property for public improvements financed by a Page 32 source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment Excessive Force — It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non- violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws — The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint — The City of Kent's notification, inspection, testing and abatement procedures concerning lead-based paint will comply with the requirements of 24 CFR 570.608; Compliance with Laws — It will comply with applicable laws. Signature/Authorized Official Date Mayor Suzette Cooke APPROVED AS TO FORM: Kent Law Department Page 33 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the City of Kent is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug- Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug- free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during Page 34 the performance of the grant, the grantee shall inform the HUD of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) City of Kent 220 4th Avenue South Kent, WA 98032 Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR, Part 24, Subpart F. 7. Definitions of terms in the Non-procurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendre) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (I) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Page 35 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ON-Tr Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Hope Gibson, Manager of Parks Planning and Development SUBJECT: 2015 Third Quarter Fee-in-Lieu Funds MOTION: Move to recommend accepting the $46,350.00 for Fee-in-Lieu funds and amend the Community Parks Reinvestment Program budget for future expenditures in the Linda Heights Park budget. SUMMARY: Between July and September 2015 the City of Kent received a total of $46,350 from the following developer who voluntarily paid a fee in lieu of dedicating park land to mitigate the development of single family homes in a local subdivision. The funds will be used at the park location noted below. John Baringer: $46,350 at Linda Heights Park EXHIBITS: Copy of Revenue Report BUDGET IMPACT: Revenue and expense impact of $46,350 to Linda Heights Park budget Page 36 Page 37 a N � N M aa JQ UR I N R o N Nm i m a I `w E 0 N V I o ap I R I N N d c'a n `u `m y c u o a ° c9 z c 0 u ry N J m a N s m 8 0 � m � o o � Y I o N ~ r°- ° w o o O N tJ m $NI W 3' � N N 0 N o N M d � O O y Z a Q c p 0 p 'o u d K C7 Q Page 38 Page 39 PARKS, RECREATION AND COMMUNITY SERVICES v Jeff Watling, Director KENT xeN ?` Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Annie Saurwein, Chair of the Parks and Recreation Commission Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Parks and Recreation Commission Update i MOTION: None, informational SUMMARY: The sixteen member Parks and Recreation Commission has been meeting monthly since January of this year. Commission Chair Annie Saurwein will join Parks Director Jeff Watling in providing an update on what the commission has been doing and what major items are on their work plan for 2016. EXHIBITS: N/A BUDGET IMPACT: N/A Page 40 Page 41 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ® Phone: 253-856-5100 KEN-Tr xeat?P Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Pete Petersen, Superintendent of Riverbend Golf Complex Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Riverbend Golf Complex Update MOTION: None, informational SUMMARY: Pete Petersen, Riverbend Golf Complex Superintendent and Parks Director Jeff Watling will provide an update on the golf complex operations, as well as major projects currently underway. EXHIBITS: N/A BUDGET IMPACT: N/A Page 42 Page 43 PARKS, RECREATION AND COMMUNITY SERVICES ° Jeff Watling, Director eam�" Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S, Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Director's Report MOTION: None, informational SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will inform the committee of noteworthy information and upcoming events. EXHIBITS: N/A BUDGET IMPACT: N/A l a" ',RENt. Parks & Human Services Committee Agenda Councilmembers: Brenda Fincher - Dennis Higgins - Deborah Ranniger, Chair October 22, 2015 5:00 P.M. Item Description Action Speaker Time Page 1. Call to order Chair Ranniger 01 2. Roll Call Chair Ranniger 01 3. Changes to the Agenda Chair Ranniger 01 - 4. Approval of Minutes, dated August 27, YES Chair Ranniger 01 01 2015 5. 2016 CDBG Annual Action Plan YES Dinah Wilson 05 05 6. Fee-in-Lieu Funds YES Hope Gibson 05 35 7. Parks and Recreation Commission Update NO Jeff Watling / 15 39 Annie Saurwein 8. Riverbend Golf Complex Update NO Jeff Watling / 15 41 Pete Petersen 9. Director's Report NO Jeff Watling 10 43 Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the fourth Thursday of each month in Kent City Hall, Council Chambers East, 220 4ch Ave S, Kent, 98032. For additional information please contact Teri Petrole at 253-856-5101 or via email at Wet role Cabkentwa.gov. Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. Page 1 O T V yr-q ' t�.G IY XEk1'4& Parks and Human Services Committee Meeting Minutes Council members: Brenda Fincher • Dennis Higgins • Deborah Ranniger, Chair Director Jeff Watling August 27, 2015 - 5:00 p.m. 1. Call to Order: Committee Chair Debbie Ranniger called the meeting to order at 5:00 p.m. 2. Roll Call: Councilmembers Debbie Ranniger, Dennis Higgins and Brenda Fincher were in attendance. 3. Changes to Agenda: Revisions to original Animal Services Ordinance (Sec. 8.03.050), 4. Approval of Minutes: Councilmember Fincher MOVED to approve the minutes dated June 25, 2015. Councilmember Higgins SECONDED. The motion PASSED 3-0. S. 2015 Second Quarter Fee-in-Lieu Funds Hope Gibson, Manager of Parks Planning and Development reported that between April and June 2015 the City of Kent received a total of $28,500 from two developers who voluntarily paid fees in lieu of dedicating park land to mitigate the development of single family homes in local subdivisions. The funds will be used at the park locations as noted below. • Developer Asili Ahmad: $8,625 at Linda Heights Park • Developer Wayne Jones: $19,875 at Kent Memorial Park Both park renovations will be scheduled next year. Councilmember Higgins MOVED to recommend accepting the $28,500 for Fee-in-Lieu funds and amend the Community Parks Reinvestment Program budget for future expenditures in the Linda Heights Park budget and the Kent Memorial Park budget. Councilmember Fincher SECONDED. The motion PASSED 3-0. 6 Animal Control - Ordinance Amending Chapter 8.03 of the Kent City Code Tammy White, Assistant City Attorney reported that this item was addressed before the committee at its July 24, 2015, meeting wherein the committee requested that the City Attorney's Office research the leash and scoop provisions adopted by Page 1 i i i Page 2 surrounding jurisdictions and report back with its findings. Included within the agenda materials for the August 271h meeting was a chart that compares Kent's proposed code provision with those provisions in effect in the cities of Auburn, Bellevue, Everett, Renton, Federal Way, Kirkland, Vancouver, Puyallup, Issaquah, Redmond, and Des Moines. Having reviewed the comparisons, the Parks Director recommends the proposed ordinance be revised to provide that it is unlawful for any person to fail to immediately remove any fecal matter deposited by an animal in its possession on public property or on any private property not belonging to the animal's owner, custodian, or other person having possession of the animal. Under this proposal, the "unlawfulness" focuses on the failure to remove the fecal matter, not its initial deposit, The prior proposal treated public and private property differently and prohibited outright any fecal deposit on private property without the property owner's advance permission, even if that fecal matter was immediately removed. The ordinance includes the proposal recommended by the Parks Director (Sec. 8.03.050), which has been highlighted for ease of reference. Discussion followed on Leash Law penalties and Police Department's legal response as well as engagement. There are now two different tiers of punishment for leash law and scooping. Tammy reiterated that the code was changed because there is no means for our Police officers to enforce animal control. The councilmembers voiced their support of the revised code, Councilmember Higgins asked that the Ordinance be posted on a sign at Clark Lake Park due to the high number of violations. Councilmember Fincher asked that this information be mailed out to residents through current city publications at no cost such as a utility billing mailing. Watling suggested the item go under Other Business in order to highlight the code revision with the entire city council. Councilmember Fincher MOVED to recommend Council adopt the proposed ordinance that amends Chapter 8.03 of the Kent City Code to enact dog leash and waste removal provisions, to clarify enforcement may be by both police officers and animal control officers, and to clarify that the City has contracted with King County Animal Control for animal control, sheltering, and licensing services within the City of Kent. Councilmember Higgins SECONDED. The motion PASSED 3-0. 7. Kent Arts DIY (Do it Yourself) Project Update Ronda Billerbeck, Cultural Services Manager updated the committee on recent developments with the Kent Arts DIY (Do It Yourself) Project that is part of the Community Project Artwork, approved in the City Art Plan. Kent Arts DIY is a prototype project that will allow the people who live, work and play in Kent to share their creativity with one another by uploading projects to an automated website. Art can include cooking, textiles, multi media, or a video. It can be a "how to" video, a poem, a movie, a song performance, or even a dance performance. Finalists were interviewed to create the web site and Empirical User Experience from of Portland, Oregon was awarded the contract. It should be done spring 2016. Page 2 Page 3 8. Riverbend Golf Complex - Water/Well Update Parks Director Jeff Watling stated that the well redevelopment did not produce the needed results. Pete Petersen, Superintendent of Riverbend Golf Complex provided historical information, reporting that the well worked fine until the Nisqually earthquake in 2001. After that, problems with silt and sand becoming a kind of gel started disrupting the filter. The well was extended in 2005, but in 2009, issues started up again and there was not enough water and pressure to irrigate the golf course. Since 2009, Riverbend has supplemented water through fire hoses and hydrants at a very high expense. The original engineering firm, Robinson Noble, was hired to provide hydrogeological services with the goal of re-development. In April, the city contracted with Hokkaido Drilling, the original drillers of the existing well, to inspect and test the well. Two attempts were made, but not enough water could be pulled. Based on the testing, both Robinson Noble and Hokkaido Drilling recommend drilling a new well to meet the needs of the golf course irrigation system. The city is currently waiting for a second opinion. Watling explained that the next step is to contract for the well design work. The bid award for design will be some time in October/November and then a second contract will be issued to complete the actual drilling. Petersen remarked that, with the newer well designs, the screens are larger to accommodate more intakes. Also, the new well will be pumped for 16 to 19 hours per day and then closed down to rest. The-new-well would be fully developed and functioning by April 2016. Councilmember Higgins referenced the budgeted $400,000 in project costs. Watling confirmed, noting there may be a budget adjustment necessary to purchase water until the well is up and running, He commented that this project is a good return on investment, The golf course will recoup the costs of this project in approximately two years. Councilmember Fincher asked about the extent of maintenance with the new well. Petersen said, by installing a larger casing, a video camera can be mounted to view and monitor the pump to see when it needs cleaning. 8. Director's Report Jeff Watling highlighted some of the events and services in our parks and programs during the summer that are enjoyed by the community. Park Use Tournaments - 36 (812 teams) since April. • Lake Meridian Park swimming area - 58,000 visits from June 20 to July 31. • Shelters and general park rentals - 1,132 reservations through August. Kent Valley Loop Trails - new signage is 800/b installed. Very positive responses. Page 3 Page 4 Camps,and Playa rounds • Day Camp -10% increase in registration. • Resident Camp -10% increase in registration. Summer Playgrounds served nearly 8,000 visits at five sites. • Over 20 Sports and Specialty Camps throughout the summer. Summer Special Events and Concerts • 4t" of July Splash - over 15,000 in attendance. • "Wednesday Picnic Performances" at Town Square Plaza - average of 510 in attendance per show. • `Thursdays at the Lake" at Lake Meridian Park - an average of 650 in attendance per show. • Cornucopia Days 5K Run / Walk - over 550 runners and walkers. Park Planning and Development - Green Kent Partnership • Joint public outreach with Parks and Recreation Commission -_235 Parks_ Survey responses gathered YES (Youth Environmental Service) Corps - A pilot program this summer. A team of five high school students hired for a 6-week internship performing environmental restoration/stewardship work in our parks. Councilmember Dennis thanked Jeff and staff for delivering such strong programs on a limited budget. The meeting adjourned 5:47 p.m. Respectfully submitted, roll pm'-Ofe Teri Petrole Kent City Council Committee Recorder Page 4 Page 5 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Erj'[ Phone: 253-856-5100 x&Eml Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Merina Hanson, Housing and Human Services Manager SUBJECT: 2016 CDBG Annual Action Plan - Approve MOTION: Move to recommend Council approve the proposed Community Development Block Grant 2016 Annual Action Plan, including funding allocations and contingency plans, and authorize the Mayor to execute the appropriate certifications and agreements. SUMMARY: The City of Kent receives Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) as an Entitlement City. To receive this funding, the City is required to submit a Five-Year Consolidated Plan for Housing & Community Development. The City's Consolidated Plan is in effect from 2015-2019. Prior to the beginning of each year of the Consolidated Plan, the City must inform HUD and the community of the specific actions that the City will execute to implement the objectives and strategies of the Consolidated Plan; this is outlined in the 2016 Action Plan. The Action Plan also includes the allocation of estimated resources that will be used to carry out the objectives and strategies, and a description of each program that will receive funds. The City recommended that a major portion of CDBG funds be used to support the City's Home Repair Program. This program serves many low- income, disabled and senior homeowners in Kent by providing needed repairs. The program also ensures that a portion of Kent's low/moderate- income housing stock is maintained and preserved. Citizen Participation: On October 1, 2015, the City of Kent published a public notice on its website and informed the community, organizations, and stakeholders that the Draft 2016 CDBG Annual Action Plan was available for review and comment for a period of thirty (30) days. On October 15, 2015, the Human Services Commission held a public hearing for the purpose of taking comments on the 2016 Annual Action Plan. Page 6 Human Services Commission Recommendations: The Human Services Commission reviewed and approved recommendations for CDBG funding for 2016. EXHIBITS: • City of Kent 2016 Annual Action Plan • Application for Federal Assistance • CDBG Certifications BUDGET IMPACT: The estimate of $969,886.00 may increase or decrease depending upon the final federal appropriations bill Congress passes. Therefore, the recommended funding includes a contingency plan to address any potential fund changes that may occur when Congress adopts the 2016 budget. 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Families families that will benefit from the assisted consist of seniors and low/moderate-income proposed activities residents. Location Description Throughout the city of Kent Planned Activities Minor and major home repairs 2 Project Name Planning and Administration Target Area Goals Supported Planning and Administration Needs Addressed Planning and Administration Funding CDBG: $193,977 Description City uses funds to administer the CDBG project carried out by the City, to monitor sub-recipients, and to deliver strategies outlined in the 2015-2019 Consolidated Plan. Target Date 12/31/2016 Estimate the number and type of N/A families that will benefit from the proposed activities Location Description City of Kent Planned Activities Management of the CDBG Program and implementation of the goals and strategies of the Annual Action Plan 2 The City is increasing the Home Repair Program allocation in 2016;however, 10%of the allocation may be moved to the Energy Efficient Housing Program (Project 11) if warranted. It is permissible to move 10%between line items without a budget amendment. Annual Action Plan 8 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 16 3 Project Name Catholic Community Services-Katherine's House Target Area Goals Supported Affordable Housing to homeless and those at risk Needs Addressed Affordable Housing Funding CDBG: $11,182 Description Public Service: Sub-recipient provides shelter and case management services to women residing in transitional shelter Target Date 12/31/2016 Estimate the number and type of families One woman in recovery will benefit from transitional that will benefit from the proposed housing (79 bed nights). activities Location Description Kent,WA Planned Activities Transitional housing is provided for women in recovery. 4 Project Name Multi-Service Center-Housing Stability Target Area Goals Supported Basic Needs Needs Addressed Basic Needs Services Funding CDBG: $65,391 Description Public Service: Funding used for housing stability grants to low-income individuals Target Date 12/31/2016 Estimate the number and type of families It is estimated that 44 individuals will benefit. that will benefit from the proposed activities Location Description Individuals reside in rental housing located throughout Kent Planned Activities Public Service: Funding used for housing stability grants to low-income individuals Annual Action Plan 9 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 17 5 Project Name Refugee Women's Alliance-Case Management& Emergency Assistance Target Area Goals Supported Basic Needs Needs Addressed Basic Needs Services Funding CDBG: $16,182 Description Public Service: Funds emergency assistance and case management services to refugees living in Kent Target Date 12/31/2016 Estimate the number and type of It is estimated that eight(8) immigrant and refugee families families that will benefit from the will benefit from this activity. proposed activities Location Description Individuals live throughout the city. Planned Activities Emergency assistance grants and case management to refugees and immigrants residing in Kent 6 Project Name Refugee Women's Alliance-Senior Meals Target Area Goals Supported Decrease isolation of at-risk seniors Needs Addressed Services for at risk seniors Funding CDBG: $11,182 Description Public Service: Project provides meals and a wellness program to refugee seniors residing in Kent Target Date 12/31/2016 Estimate the number and type of This activity will benefit 24 seniors. families that will benefit from the proposed activities Location Description King County Housing Authority, Birch Creek Apartments, located on Kent East Hill at 27360129th PI SE Planned Activities Project provides socialization, nutrition and wellness services for refugee seniors from Bhutan,Somalia and other populations that moved to Kent over the last three to eight years Annual Action Plan 10 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 18 7 Project Name Open Doors for Multicultural Families Target Area Goals Supported Basic Needs Needs Addressed Basic Needs Services Funding CDBG: $11,182 Description This project provides case management services to youth with intellectual disabilities and their families. Target Date 12/31/2016 Estimate the number and type of families This activity will benefit 22 individuals. that will benefit from the proposed activities Location Description Activities will be provided in Kent Planned Activities Case management services to youth with intellectual disabilities and their families 8 Project Name St. Stephen Housing Association Target Area Goals Supported Affordable Housing to homeless and those at risk Needs Addressed Affordable Housing Funding CDBG: $11,182 Description Temporary housing to homeless families Target Date 12/31/2016 Estimate the number and type of families This activity will benefit 25 individuals and five that will benefit from the proposed households. activities Location Description Transitional housing facility at 3529 S. 239th Street, Kent, WA Planned Activities Transitional housing for five homeless families (25 individuals) Annual Action Plan 11 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 19 9 Project Name YWCA-Anita Vista Transitional Housing Target Area Goals Supported Affordable Housing to homeless and those at risk Needs Addressed Affordable Housing Funding CDBG: $19,182 Description Public Service: Project provides transitional housing to domestic violence survivors Target Date 12/31/2016 Estimate the number and type of 14 families that are domestic violence survivors families thatwill benefit from the proposed activities Location Description Confidential location Planned Activities Transitional housing for victims of domestic violence and their children. 10 Project Name City of Kent-Energy Efficient Housing Program Target Area Goals Supported Affordable Housing to homeless and those at risk Needs Addressed Affordable Housing Funding CDBG: $100,000 Description Energy efficient appliances and weatherization upgrades to decrease energy bills in Kent households Target Date 12/31/2016 Estimate the number and type of This project will benefit 7 households in Kent. families thatwill benefit from the proposed activities Location Description This is a pilot project; therefore,the City may target a neighborhood(s) or provide this service throughout the jurisdiction. Planned Activities Energy efficient improvements to houses located in the City of Kent Annual Action Plan 12 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 20 AP-50 Geographic Distribution - 91.420, 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed CDBG funds are distributed throughout the city. Low/moderate-income households exist in all of the census tracts in the city.The heavier concentrations can be found on both the East and West Hill of Kent. Geographic Distribution Target Area Percentage of Funds Table 4-Geographic Distribution Rationale for the priorities for allocating investments geographically Apart from its discretion in the Energy Efficient Project, the City is allocating investments throughout Kent because poverty is concentrated in multiple areas. Discussion Poverty is high in pockets throughout the City (over 20%),and 52%of children in the Kent School District qualify for free and reduced lunches. Unemployment and dependence on public assistance has forced many households to use public services for basic needs; including food, utility assistance, rental assistance, medical services,etc. The increased need and high volume of usage dictates the availability of services to all low/moderate-income households in the City of Kent. Annual Action Plan 13 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 21 AP-85 Other Actions - 91.420, 91.220(k) Introduction The City of Kent will enhance coordination by continuing to work with racial and ethnic minority providers to develop strategies that increase collaboration and leveraging of resources. The City of Kent will continue work to reduce the number of families in poverty through micro- enterprise training, maintaining relationships with local training schools,encouraging business to hire low-income residents,encouraging and supporting collaboration between employment specialists and seeking additional funding to develop collaborative strategies to increase opportunities for low-income residents to obtain livable wage jobs. The City of Kent is committed to maintaining the affordable housing stock in our community. Using CDBG funds for the Home Repair and Energy Efficient Program allows home owners to maintain their homes and preserve housing stock. Actions planned to address obstacles to meeting underserved needs Kent is one of the most racially and ethnically diverse cities in the State of Washington-over 138 languages are spoken in the Kent School District. Consequently, the City is actively engaged with refugee and immigrant communities and communities of color through the Kent Cultural Diversity Initiative Group (KC-DIG) and other initiatives. The City will continue to partner with regional funders like The Seattle Foundation, King County,and United Way of King County to increase resources and funding to meet the needs of underserved populations. Moreover,community engagement will continue to be an area of focus. For example,the City launched a Community Engagement(CE) Initiative in 2015. The goals of CE are: (1) to increase civic engagement; and (2) to increase accessibility between the City and the multicultural communities in the City. In addition, the Human Services Commission held a retreat in 2015 to learn about the culture,strengths and needs of the newer and Limited-English Proficient populations residing in Kent. These populations are often disproportionally impacted by poverty and education disparities,and the City continues to partner and collaborate with organizations and business to increase economic opportunities for these residents and/or the low/moderate-income. Actions planned to foster and maintain affordable housing The City will continue its long-term collaboration and participation on Boards, committees, funding review teams; etc.,to foster and maintain affordable housing for the South County Region.Through sub- regional efforts,City staff and stakeholders will engage in discussions with elected officials and Land Use and Planning Board members about the impact that affordable housing has on the long term viability of the community. Annual Action Plan 14 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 22 Actions planned to reduce lead-based paint hazards No actions are planned. Actions planned to reduce the number of poverty-level families Actions to reduce the number of poverty level families includes maintaining relationships with local training schools,encouraging business to hire low-income residents, and leveraging other funding sources to increase opportunities for low-income residents to obtain livable wage jobs. Additionally,City has joined with other jurisdictions,the University of Washington, the Brookings Institute and other organizations to develop a regional strategy to reduce poverty. Actions planned to develop institutional structure No actions are planned. Actions planned to enhance coordination between public and private housing and social service agencies The City has been instrumental in developing relationships between public and private housing and social service agencies and will continue to foster and participate in these collaborations, including the Homeless Forum (a monthly meeting of housing and support service providers), South King Council of Human Services,South King County Housing Development Group, and the King County Housing Development Consortium. Discussion Through its many actions,the City is well-positioned to accomplish the goals outlined in the Annual Action Plan. Annual Action Plan 15 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 23 Program Specific Requirements AP-90 Program Specific Requirements - 91.420, 91.220(1)(1,2,4) Introduction The City of Kent will use CDBG funds to benefit low/moderate-income residents. The full amount allowable by regulation will be used for Public Services and Planning and Administration. The balance of funds will be used for housing rehabilitation services and economic development. The City will not receive program income from prior years. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(I)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following identifies program income that is available for use that is included in projects to be carried out. 1.The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3.The amount of surplus funds from urban renewal settlements 0 4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5.The amount of income from float-funded activities 0 Total Program Income: 0 Other CDBG Requirements 1.The amount of urgent need activities 0 2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit-A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% Annual Action Plan 16 2016 OMB Control No:2506-0117(exp.07/31/2015) Page 24 Discussion The City will use all of its funds to benefit low/moderate-income individuals and households. Annual Action Plan 17 2016 OMB Control No:2506-0117(exp.07/31/2015) APPLICATION FOR OMB F @vW No.0348-0043 FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier October 20, 2015 DUNS #: 02-025-3613 1.TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Preapplication ❑Construction ❑Construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Q Non-Construction ❑ Non-Construction 5.APPLICANT INFORMATION Legal Name: Organizational Unit: City of Kent Parks, Recreation & Community Serv. Address(give city, county, State,and zip code): Name and telephone number of person to be contacted on matters involvin Ave. S this application(give area code) 220 4th Kent, WA e. Merina Hanson, 253-856-5077 6.EMPLOYER IDENTIFICATION NUMBER(EIN): 7.TYPE OF APPLICANT:(enter appropriate letter in box) �� ������� A.State H. Independent School Dist. 8.TYPE OF APPLICATION: B.County I.State Controlled Institution of Higher Learning ❑ New m Continuation ❑ Revision C. Municipal J. Private University D.Township K. Indian Tribe If Revision,enter appropriate letter(s)in box(es) E. Interstate L. Individual F. Intermunicipal M. Profit Organization A. Increase Award B. Decrease Award C. Increase Duration G.Special District N. Other(Specify) D. Decrease Duration Other(specify): 9.NAME OF FEDERAL AGENCY: Department of Housing and Urban Development (HUD) 10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 0® [2][1]® CDBG Entitlement Grant TITLE: CDBG Entitlement Grant 12.AREAS AFFECTED BY PROJ ECT(Cities, Counties, States, etc.): City of Kent, King County, Washington State 13. PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a.Applicant b. Project 1/1/16 12/31/16 8th Congressional Disi/9th Congressional Dist. Same 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECTTO REVIEW BYSTATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 00 969,886 a.YES. THIS PREAPPLICATION/APPLICATION WAS MADE b.Applicant $ .00 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: c.State $ 00 DATE d. Local $ 00 b. No. 0 PROGRAM IS NOT COVERED BY E.O. 12372 e.Other $ .00 ❑OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ 00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g.TOTAL $ 00 969,886 E]Yes If"Yes,"attach an explanation. ® No 18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a.Type Name of Authorized Representative b. Title c. Telephone Number Suzette Cooke Mayor (253)856-5700 d.Signature of Authorized Representative e. Date Signed Previous Edition Usable Standard Form 424(Rev.7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 Page 26 Page 27 2016 CONSOLIDATED PLAN CERTIFICATIONS CERTIFICATIONS In accordance with statutes and the regulations governing Consolidated Plan regulations, the City of Kent certifies that: Affirmatively Further Fair Housing — The City of Kent will affirmatively further fair housing, conducting an analysis of impediments to fair housing choice within the jurisdiction, developing strategies and taking appropriate actions to overcome the effects of any impediments identified through the analysis, and maintaining records reflecting the analysis and actions taken to further the strategies and actions. Anti-displacement and Relocation Plan — The City of Kent will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential anti- displacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace — The City of Kent will continue to provide a drug-free workplace in accordance with the Drug-Free Workplace Act of 1988 (41 USC 701) by: 1. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Maintaining an ongoing drug-free awareness to inform employees about: (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace. (c) Available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Establishing a policy that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying each employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will: (a) Abide by the terms of the statement; and Page 28 (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; 5. Notifying HUD in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant. 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted: (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; 7. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. 8. Providing the street address, city, county, state and zip code for the site or sites where the performance of work in connection with the grant will take place. For functions carried out by employees in several departments or offices, more than one location will be specified. It is further recognized that sites may be added or changed during the course of grant-funded activities. The City of Kent will advise the HUD Field Office by submitting a revised Place of Performance form. The City of Kent recognizes that the period covered by this certification extends until all funds under the specific grant have been expended. Page 29 Anti-Lobbying — To the best of the City of Kent's knowledge and belief: 1. No Federally appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Page 30 Authority of Jurisdiction — The Consolidated Plan is authorized under State and local law (as applicable) and the City of Kent possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan — The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 — It will comply with Section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date Mayor Suzette Cooke APPROVED AS TO FORM: Kent Law Department Page 31 Specific CDBG Certifications The City of Kent, as an Entitlement Community, certifies that: Citizen Participation — It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan — Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the statute authorizing the CDBG program, as described in 24 CFR 570.2 and 24 CFR, Part 570. Following the Consolidated Plan — It will follow the five year-Consolidated Plan as approved by HUD. Use of Funds — It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, the City of Kent certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available to meet such needs; 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year 2016 shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. The City of Kent will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate-income (but not low-income) families, an assessment or charge may be made against the property for public improvements financed by a Page 32 source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment Excessive Force — It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non- violent civil rights demonstrations within its jurisdiction; Compliance With Anti-discrimination laws — The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead-Based Paint — The City of Kent's notification, inspection, testing and abatement procedures concerning lead-based paint will comply with the requirements of 24 CFR 570.608; Compliance with Laws — It will comply with applicable laws. Signature/Authorized Official Date Mayor Suzette Cooke APPROVED AS TO FORM: Kent Law Department Page 33 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug-Free Workplace Certification 1. By signing and/or submitting this application or grant agreement, the City of Kent is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug- Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug- free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during Page 34 the performance of the grant, the grantee shall inform the HUD of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) City of Kent 220 4th Avenue South Kent, WA 98032 Check if there are workplaces on file that are not identified here. The certification with regard to the drug-free workplace is required by 24 CFR, Part 24, Subpart F. 7. Definitions of terms in the Non-procurement Suspension and Debarment common rule and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendre) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute" means a Federal or non-Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (I) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). Page 35 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ON-Tr Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Hope Gibson, Manager of Parks Planning and Development SUBJECT: 2015 Third Quarter Fee-in-Lieu Funds MOTION: Move to recommend accepting the $46,350.00 for Fee-in-Lieu funds and amend the Community Parks Reinvestment Program budget for future expenditures in the Linda Heights Park budget. SUMMARY: Between July and September 2015 the City of Kent received a total of $46,350 from the following developer who voluntarily paid a fee in lieu of dedicating park land to mitigate the development of single family homes in a local subdivision. The funds will be used at the park location noted below. John Baringer: $46,350 at Linda Heights Park EXHIBITS: Copy of Revenue Report BUDGET IMPACT: Revenue and expense impact of $46,350 to Linda Heights Park budget Page 36 Page 37 a N � N M aa JQ UR I N R o N Nm i m a I `w E 0 N V I o ap I R I N N d c'a n `u `m y c u o a ° c9 z c 0 u ry N J m a N s m 8 0 � m � o o � Y I o N ~ r°- ° w o o O N tJ m $NI W 3' � N N 0 N o N M d � O O y Z a Q c p 0 p 'o u d K C7 Q Page 38 Page 39 PARKS, RECREATION AND COMMUNITY SERVICES v Jeff Watling, Director KENT xeN ?` Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Annie Saurwein, Chair of the Parks and Recreation Commission Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Parks and Recreation Commission Update i MOTION: None, informational SUMMARY: The sixteen member Parks and Recreation Commission has been meeting monthly since January of this year. Commission Chair Annie Saurwein will join Parks Director Jeff Watling in providing an update on what the commission has been doing and what major items are on their work plan for 2016. EXHIBITS: N/A BUDGET IMPACT: N/A Page 40 Page 41 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ® Phone: 253-856-5100 KEN-Tr xeat?P Fax: 253-856-6050 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Pete Petersen, Superintendent of Riverbend Golf Complex Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Riverbend Golf Complex Update MOTION: None, informational SUMMARY: Pete Petersen, Riverbend Golf Complex Superintendent and Parks Director Jeff Watling will provide an update on the golf complex operations, as well as major projects currently underway. EXHIBITS: N/A BUDGET IMPACT: N/A Page 42 Page 43 PARKS, RECREATION AND COMMUNITY SERVICES ° Jeff Watling, Director eam�" Phone: 253-856-5100 Fax: 253-856-6050 Address: 220 Fourth Avenue S, Kent, WA. 98032-5895 TO: Kent City Council Parks and Human Services Committee DATE: October 22, 2015 FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Director's Report MOTION: None, informational SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will inform the committee of noteworthy information and upcoming events. EXHIBITS: N/A BUDGET IMPACT: N/A