HomeMy WebLinkAboutCity Council Committees - Operations - 09/01/2015 E„NT q� w,
OPERATIONS COMMITTEE MINUTES
September 1, 2015
Committee Members Present: Les Thomas, Chair, Dana Ralph and Bill Boyce.
The meeting was called to order by Les Thomas at 4:00 p.m.
1. ROLL CALL.
2. CHANGE TO AGENDA.
3. APPROVAL OF THE CHECK SUMMARY REPORTS DATED 8/1/2015 THROUGH
15/15/2015.
B. Boyce moved to approve the check summary report dated 8/1/2015 through
8/15/2015. D. Ralph seconded the motion, which passed 3-0.
4. APPROVAL OF MINUTES DATED AUGUST 18, 2015.
D. Ralph moved to approve the Operations Committee minutes dated July 21, 2015. B.
Boyce seconded the motion, which passed 3-0.
S. Q2 2015 BUDGET ADJUSTMENT ORDINANCE.
Deputy Finance Director Barbara Lopez made a request to approve the technical gross
budget adjustment ordinance that reflects an overall budget increase of $3,405,773
during a three-month period from April through June 2015. An overall increase of
$3,114,077, or above ninety percent, was previously approved by Council earlier this
year. These expenditures are funded by grants or other new revenues.
The remaining amount not yet approved by Council is an overall increase of $291,696.
Of that amount, there is approximately $140,000 to recognize miscellaneous revenue
that was received by the Parks Department in 2014. As a clean-up and once the
revenues are received, Finance can budget the expense side and the monies can be
used for various parks projects.
Ms. Lopez further explained the remaining $151,000 is an accounting change to
properly record costs for billings to outside agencies. For facilities and the golf course,
outside entities are billed for certain services. For example, the golf course bills the
restaurant for utilities and things of that nature while facilities bills for additional
services for the Regional Fire Authority. In the past, when these entities spent money
on costs, materials and services and Finance billed those entities, the costs were
credited against expenditures. According to accounting principles Finance should
actually be bringing that money in as revenues. Rather than having expenses going out
there will be revenue coming back in.
B. Boyce moved to recommend Council approve the consolidating budget
adjustment ordinance for adjustments made between April 1, 2015 and June 30,
Operations Committee Minutes
September 1, 2015
Page: 2
2015 reflecting an overall budget increase of $3,405,773. D. Ralph seconded the
motion, which passed 3-0.
6. CHAPTER 2.58 "INDEPENDENT SALARY COMMISSION" REPEAL — RECOMMEND.
City Attorney Tom Brubaker recommended on behalf of the Independent Salary
Commission to repeal the establishment of the commission because long-term salary
concerns have been satisfactorily addressed. Even with the repeal, under applicable
state law, the salary schedule, including the annual 2.5 percent upward adjustment,
would remain in place as originally established by the commission.
D. Ralph moved to recommend Council to adopt an Ordinance repealing Chapter 2.58
of the Kent City Code, entitled "Independent Salary Commission." B. Boyce seconded
the motion, which passed 3-0.
The meeting was adjourned at 4:08 p.m. by Les Thomas.
Jennifer Hays
Operations Committee Secretary