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Home My WebLink AboutCity Council Meeting - Council - Agenda - 10/06/2015 r nrmueui »nr �'U�1W�iNUDJlur r IVP /rr%/p/i%rlAm//// U%//o m w � . r //r rf r/ /G'/��r��//�� %r0�// ��/,)ll��✓ri/!/i ro�dll/YiiiiO/��.��lr' �,�;;/ �. v, r � rr l .�$� lf�r',p %/✓�i r�i/err / jj*' l(✓ 1 / rr/ v� off . 'U� /tj 9W+4�1/r MIM d" 411 i. w i i xExt�'� ITS , irrayumJ��x. Ji ��iG� 6 ri „�" Ar adrcW„4„ This page intentionally left blank. 40 KENT CITY COUNCIL AGENDAS October 6, 2015 K ... Council Chambers Mayor Suzette Cooke Council President Dana Ralph Councilmember Jim Berrios Councilmember Bill Boyce Councilmember Brenda Fincher Councilmember Dennis Higgins Councilmember Deborah Ranniger Councilmember Les Thomas ********************************************************************* COUNCIL WORKSHOP AGENDA 5 P.M. Subiect Speaker Time Budget Baseline Discussion Aaron BeMiller 60 min Meet Me on Meeker Hayley Bonsteel 15 min COUNCIL MEETING AGENDA 7 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF 4. PUBLIC COMMUNICATIONS A. Historical Note from Kent's 125th Anniversary B. Public Recognition C. Proclamation for Re Leaf 2015 at Clark Lake Park D. Proclamation for Arbor Day 2015 E. Proclamation for World Homeless Day F. Appointment of Members to the Bicycle Advisory Board G. Community Events H. Economic and Community Development Report I. Intergovernmental Reports 5. PUBLIC HEARING 6. PUBLIC COMMENT - Please state your name and address for the record. You will have up to three (3) minutes to provide comment. Please address all comments to the Mayor or the Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. For more details regarding the public comment process, please refer to the section titled, "Public Comments," on the reverse side. 7. CONSENT CALENDAR A. Minutes of Previous Meetings and Workshop — Approve B. Excused Absence for Councilmember Berrios — Approve (Continued) COUNCIL MEETING AGENDA CONTINUED C. Excused Absence for Councilmember Higgins — Approve D. 2015 Paint Line Striping — Accept as Complete E. 2015 Vehicle Detector Loops — Accept as Complete F. James Street Bicycle Path (Green River Trail to Interurban Trail) Grant — Authorize G. 2016 Mid-Biennium Budget Adjustment — Set Second Public Hearing Date H. 2016-2021 Capital Improvement Plan — Set Second Public Hearing Date I. Comprehensive Plan/Capital Facilities Element Amendment and Update to Kent City Code Chapter 12.13 School Impact Fees — Set Public Hearing Date J. 2015 Tax Levy for 2016 Budget — Set Public Hearing Date K. Appointment of Members to the Kent Bicycle Advisory Board — Approve L. Resolution Adopting Countywide Planning Policy Amendments, School Siting Process — Adopt M. Ordinance Adopting the International Property Maintenance Code — Adopt N. Re-lamping Project at Kent Memorial Park and Hogan Fields — Accept as Complete 8. OTHER BUSINESS 9. BIDS 10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION 12. ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office. The Agenda Summary page and complete packet are on the website at KentWA.gov An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253.856.5725. For TDD relay service, call the Washington Telecommunications Relay Service at 1.800.833.6388. COUNCIL WORKSHOP 1) Budget Baseline Discussion, Aaron BeMiller 2) Meet Me on Meeker, Hayley Bonsteel This page intentionally left blank. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF This page intentionally left blank. PUBLIC COMMUNICATIONS A) Historical Note from Kent's 125th Anniversary B) Public Recognition C) Proclamation for Releaf 2015 at Clark Lake Park D) Proclamation for Arbor Day 2015 E) Proclamation for World Homeless Day F) Appointment of Members to the Bicycle Advisory Board G) Community Events H) Economic and Community Development Report I) Economic and Community Development Report PUBLIC HEARING This page intentionally left blank. PUBLIC COMMENT This page intentionally left blank. Agenda Item: Consent Calendar 7A CONSENT CALENDAR 7. City Council Action: Councilmember moves, Councilmember seconds to approve Consent Calendar Items A through N. Discussion Action 7A. Approval of Minutes. Approval of the minutes of the workshop and council meeting of September 15, 2015. This page intentionally left blank. KE O T N(p5N O'I'U 1 Kent City Council Workshop Minutes September 15, 2015 The workshop meeting was called to order at 5:01 pm by Council President Ralph. Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins and Thomas. Parks Sustainability — Jeff Watling, Parks, Recreation and Community Services Director presented slides and provided an update of the parks and trails system in the City of Kent. He said it continues to decline at a rate faster than the City can address. He discussed the specific strategic outreach and planning that has gone on over the past five years. He also highlighted and displayed photos of the eight projects that have been completed or are underway since 2011 and reviewed the Parks Asset Analysis. He pointed out that 32 percent of the City's assets (assets valued at over $10,000) were at or near the end of their lifecycle in 2011. Now, he communicated in 2015, 42 percent of the City's assets are at the end of their useful life. Watling reviewed the Parks Department budget requests noting that $5.2 million was requested and $0.5 million was funded, thus the City is only funding 9 percent of the need. Watling communicated that the City acquired $1.5 million in grant funds for Morrill Meadows, Hogan, and Lake Meridian Parks ($500,000 for each). Councilmember Boyce verified that each grant award is specified for each project and cannot be combined and spent on just one area. Watling continued and discussed the Lake Meridian Park dock replacement, Hogan Park field conversion, and the Morrill Meadows/YMCA expansion projects. He stated that the main question is whether or not the City's park and trail system is too big relative to land use and population. He reviewed the City's annual parks capital need and announced that the total unfunded need is $8.86 million. Watling discussed next steps and introduced the members of the Parks and Recreation Commission. Council President Ralph thanked Watling for the presentation and the Parks staff for doing a great job despite the need. She communicated that Victoria Andrews is doing a great job pulling together volunteers to work on the parks and it is important to figure out a way to take care of them. Councilmember Boyce verified with Watling that none of the parks have been closed outright, but some areas have been repurposed and specific amenities have been shut down. Councilmember Fincher said outreach is very important and communicated how a lack of parks affects children and health. She noted that people look to put their businesses and lives next to parks because they are amenities. She said the City needs to educate the residents so they fully understand the losses that could occur with this issue. Councilmember Berrios noted that this message was given to the Council four years ago. He stated that establishing the commission was a great idea, and now it is time to communicate to the residents the status of the parks system. He noted that if the City Kent City Council Workshop Meeting Minutes doesn't do any work on the parks system it is less likely to receive grants. He inquired if there has ever been a local improvement district (LID) established to work on the parks system. Councilmember Higgins thanked Watling for the slides and stated that maintenance and capital funding per capita would be slides that he would like to see included in this presentation. He stated that the City needs to demonstrate the problem and communicate to the public what actions have been taken thus far. Then, when more funding is required, they will have a better understanding of what the City has done already. Councilmember Berrios suggested investigating an LID for parks and trails. Commissioner Richard Johnson communicated that building a "buzz" needs to be done prior to going out to vote on any LID or voter approved option. He stated that Kent suffers from the perception that the parks are really good, and the challenge will be to communicate what is really going on. He noted that we can assume what the community wants to do with the parks system, but we need to find out from them what their desired direction is. Commissioner Randy Furukawa discussed an LID and Council President Ralph communicated that they generally are utilized to pay for one project. City Attorney Tom Brubaker explained that a property can only be assessed if there is a specific community benefit. He added that if a value is realized by the residents of a community they can have an LID assessed. He stated that it would be hard to do an LID on a park because there wouldn't be a direct increase on the value of a home in the LID area. Watling confirmed for Councilmember Berrios that the Parks and Open Space Plan will be set up to prevent the City from having to locate funds for future maintenance on improvements done today. He noted that a lifecycle system will be set up to include maintenance and reinvestment back into the system. Councilmember Berrios noted that a user fee system needs to be developed to assist with providing revenues for this in the future. Council President Ralph summarized the discussion and challenged the Council to take a hard look at some of the options the Council has to better improve the parks system. Mill Creek Drainaae Update — Mike Mactuitus, Environmental Engineering Manager presented the Kent Valley Stormwater improvement projects and gave the Council a copy of the presentation and a map. He reviewed the reestablishment of the channel and highlighted the depths along the creek. He discussed the issues the City is having in attempting to do all the improvement work and noted that the Green River Natural Resources Area (GRNRA) Regional Stormwater Facility is twenty plus years old and needs some maintenance. 2 Kent City Council Workshop Meeting Minutes Councilmember Higgins confirmed that the Corps won't let the City work on the areas along James Street that have sediment because there are fish concerns. He added that the GRNRA facility is manmade, without fish, and is designed for the sediments. Mactuitus stated that a force main pipe needs to be installed at the GRNRA to pump the sediment out to the Green River and reviewed the North Park Neighborhood improvements. Tim LaPorte discussed improvements in the Springbrook Creek area and the need to get the water to the Black River Pump Station with the assistance of a containment berm and the replacement of the trunk line along 84th Avenue South. Mactuitus highlighted several other areas which have stormwater issues and noted that they are included on the projects list. Meeting adjourned at 6:25 pm. Ronald F. Moore, MMC City Clerk 3 This page intentionally left blank. KE O T N(p5N O'I'U 1 Kent City Council Meeting Minutes September 15, 2015 The regular meeting of the Kent City Council was called to order at 7:01 p.m. by Mayor Cooke. Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins and Thomas. CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF. Chief Administrative Officer Derek Matheson recommended adding a Proclamation for National Public Lands Day at Burlington Green Park between items 4E and 4F. PUBLIC COMMUNICATIONS A. Historical Note from Kent's 125th Anniversary — Zachary VanTassal, Executive Director of the Greater Kent Historical Museum gave a presentation concerning the history of flooding and its prevention in the City of Kent. B. Public Recognition — Mayor Cooke discussed the Punjabi Sports Camp and introduced representatives from the camp. She recognized Kentlake High School senior, Rajjat Chauhan, who participated in the United States Powerlifting Association National Championships this past July in Las Vegas, Nevada. Chauhan won his division at the event and set both a national and state record in the squat, and state record in bench press, and dead lift. She also communicated that he has won the State Championship for the past four years. Kentwood High student, Avtar Singh was also recognized by the Mayor for his powerlifting. Another powerlifter was introduced and he was also recognized for his achievements in being the state champion in his weight over the past four years. C. Proclamation for Mayor's Day of Concern for the Hunary — Mayor Cooke introduced Wendy Gall from The Emergency Feeding Program of Seattle and King County who accepted the proclamation. Gall communicated that Safeway, Fred Meyer, and QFC are three locations that residents can donate food and their website is www.emergencyfeeding.orq. Councilmember Thomas noted that the Kent Food Bank is also another site in which residents can donate food. D. Proclamation for Fire Prevention Week — Mayor Cooke introduced Battalion Chief Tom Bettenson and read the proclamation. Chief Bettenson accepted the proclamation and announced that Fire Prevention Week is October 4 — 10. He added that this year there will be open houses at one of the fire stations each month. E. Proclamation for Constitution Week — Mayor Cooke introduced Tracey Harrison from the Lakota Chapter of the Daughters of the Revolution and presented her with a proclamation celebrating the U.S. Constitution. Harrison noted that this event is celebrated annually from the week of September 17 — 23. Kent City Council Meeting Minutes Ea.Proclamation for National Public Lands Day at Burlington Green— Mayor Cooke introduced Parks, Recreation and Cultural Services Director Jeff Watling who accepted the proclamation. F. Community Events — Council President Ralph noted that the Kent Spotlight Series begins on October 2 and noted some of the events that will be taking place as a part of the series. She highlighted the events coming up at the ShoWare Center, to include the Seattle Thunderbirds home opener, Frankie Beverly and Maze, Scorpions, the circus, and other events. Councilmember Fincher noted that there will be a bust revealed in the lobby of City Hall on Sunday at 5 p.m. of Mexican independence leader Miguel Hidalgo y Costilla. She noted that it will be a celebration of the Mexican culture. G. Public Safety Report — Police Chief Ken Thomas began the report with the swearing in of Kenneth Holifield. He highlighted Holifield's background and discussed his family and career. Mayor Cooke swore in Corrections Officer Holifield. Thomas called up Assistant Chief John Straus and Detective Hemmitt and discussed the work the Police Department has done concerning crime. He communicated that the robberies in the City are down 14 percent from last year and that residential burglaries are down 18 percent this year. Robbery crime rates are one-third of what the City was in 2006 and the same one-third less than Seattle now. He noted that the teams assembled by Straus and Hemmitt have dealt with gangs and have led to drug busts over the past year. Additionally, he communicated that the Police Department has partnered with agencies in the region to form the Guns, Gangs, and Drugs Task Force that will focus on regional issues and address those that are committing these crimes. Councilmember Higgins thanked the Police Department for their efforts. H. Intergovernmental Reports — Council President Ralph said she attended the South County Area Transportation Board where WSDOT communicated on where the funding approved in the legislature will go and that it will take time for the work to be completed. The second presentation was from King County Metro and their long range planning process. She communicated that there is some real work going on between Sound Transit and Metro to determine how they both can come together and serve King County. Councilmember Berrios stated that on September 2 he attended the Puget Sound Regional Council meeting where he is an alternate for the Economic Development District Board. He added that the forecast for the next 25 years is that there will be about a million more people moving into this area by 2040 with an additional 800,000 more jobs. He noted that the region needs to continue to plan for this growth. Councilmember Fincher noted that the King Conservation District will meet in October and she encouraged people to go to the website or Facebook for free services. 2 Kent City Council Meeting Minutes Councilmember Boyce stated that at the Sound Cities Association Public Issues Committee (PIC) meeting there was a discussion on ending homelessness. He noted that there was a sharing of knowledge and Merina Hanson presented at the meeting. PUBLIC HEARING A. 2016 Mid-Biennium Budget Adiustment - Mayor Cooke noted that she will be presenting her recommendations for the 2016 Mid-Biennium Budget on September 29 at 5 p.m. at a Special Meeting of the City Council. Aaron BeMiller, Finance Director noted that the mid-biennium budget will be balanced and presented the highlights of the adjustment. He reviewed some of the upcoming and continuing budgetary items that the Mayor is taking into consideration. Mayor Cooke opened the public hearing. No one from the public wished to address this item. Councilmember Boyce moved to close the public hearing, seconded by Councilmember Thomas. Motion carried 6-0. B. 2016-2021 Capital Improvement Plan - Aaron BeMiller highlighted the 2016 - 2021 Capital Improvement Plan and discussed its purpose for the City. He noted that the City currently has $36 million in projects and funding for all of them is identified. Mayor Cooke opened the public hearing. No one from the public wished to address this item. Councilmember Boyce moved to close the public hearing, seconded by Councilmember Thomas. Motion carried 6-0. PUBLIC COMMENT 1. Toni Troutner, Kent - Troutner communicated that the parks are not sustainable. She stated that the Council needs to come up with ideas and develop a plan to protect the investments in the parks. She added that the parks are important to the residents and families. CONSENT CALENDAR Council President Ralph moved to approve Consent Calendar items A through I, seconded by Councilmember Thomas. Motion carried 6-0. A. Approval of the Minutes - Approve. The minutes of the workshop and regular council meeting of September 1, 2015 were approved. B. Approval of Bills - Approve. Bills received through August 15 and paid on August 15 after auditing by the Operations Committee on September 1, 2015 were approved. 3 Kent City Council Meeting Minutes C. Excused Absence for Councilmember Deborah Ranniaer — Approve. The council was authorized to approve an excused absence for Councilmember Ranniger as she is unable to attend the City Council meeting of September 15, 2015. D. Consolidating Budget Adiustment Ordinance for Adiustments between April 1, 2015, and June 30, 2015 - Adopt. Ordinance No. 4168, consolidating budget adjustments made between April 1, 2015 and June 30, 2015, reflecting an overall budget increase of $3,405,773 was adopted. E. Ordinance to Repeal Independent Salary Commission — Adopt. Ordinance No. 4169, repealing Chapter 2.58 of the Kent City Code, entitled "Independent Salary Commission" was adopted. F. Cumulative Grant Donations to the Auto Theft Task Force Fund — Authorize. The Mayor was authorized to accept additional grant funds from the Washington Auto Theft Prevention Authority in the amount of $72,332.14, amend the budget, and authorize expenditure of the funds to reimburse members of the PATROL Task Force in accordance with the grant terms and conditions. G. School Zone Traffic Safety Camera Proaram Fund Expenditures - Authorize. The Mayor was authorized to sign all documents related to the expenditure of School Zone Traffic Safety Camera Program funds in an amount not to exceed $845,000, in order to provide corrections facility renovations, traffic safety equipment, a use of force training simulator, as well as pay for some police overtime, and, finally, Power DMS (Document Management Simplified) for the years 2015 and 2016, amend the budget, and authorize expenditures consistent with this motion. H. Park Place Lane Final Plat (SU-2013-1/RPP5-2150547) — Approve. The council approved the final plat mylar for Park Place Lane and the Mayor was authorized to sign the mylar. I. 2015 Asphalt Grindina — Accept as Complete. The Mayor was authorized to accept the 2015 Asphalt Grinding project as complete and release retainage to Mulier Construction upon receipt of standard releases from the state and the release of any liens. OTHER BUSINESS None. BIDS A. 76th Avenue S. Storm Drainaae Improvements Proiect — Award. Tim LaPorte, Public Works Director discussed the bid and recommended the Council award the bid to Accord Contractors. He verified for Mayor Cooke the precise location of this project. 4 Kent City Council Meeting Minutes Councilmember Higgins moved to award the 76th Ave. S. Storm Drainage Improvements project to Accord Contractors in the amount of $79,868.00 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Council President Ralph. Motion carried 6-0. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. — Council President Ralph noted that there is a special meeting of the Council on September 29 at 5 p.m. concerning the Mayor's Presentation of the 2016 Mid-Biennial Budget. She noted that residents are free to communicate with the Council and the Mayor's Office on the budget. She stated that at the workshop there was a presentation from the Parks, Recreation and Cultural Services Director about the state and sustainability of the parks and trail system in Kent. She noted that this is about taking care of the investment and the system is in need of repair. She added that it will be up to the Council to determine how to pay for what we have. It is a lot of work and a lot of work has been done on the transportation system, now it's time to address parks. She noted that the second presentation was on the City's stormwater projects. B. Mayor. — Mayor Cooke highlighted that she attended the Master Builders Association meeting where she was on a discussion panel. She noted that the main concern at the event is that there isn't enough buildable land in this region. She also added that the State Auditor's Office has completed their accountability audit and financial audit of the City of Kent and the City had no findings and did not receive any management letters. The City was issued a "clean" report, she said. Mayor Cooke also noted that there is nothing to report on the Lower Russell Road Levee and Van Doren's Landing Park issue. She stated that she is opposed to allowing the park to be moved to make way for the levee. She continued and stated that the King County Metro Service Guidelines Task Force meeting tomorrow may produce a recommendation as to how King County Metro prioritizes their routes and the types of services offered. There is an attempt to shift the paradigms that have been established in King County Metro and allow for some alternative transportation services. C. Chief Administrative Officer. — Chief Administrative Officer Derek Matheson communicated that the first installment of the Equity and Social Justice training will take place Wednesday and Friday of this week. He noted that the Chief Administrative Officer Report is in the packet and there will be a ten minute Executive Session for property negotiations with possible action. D. Economic & Community Development Committee. — In the minutes. E. Operations Committee. — No meeting and prior meeting minutes are available. I. Parks and Human Services Committee. — Councilmember Fincher stated that there are assets that have been shut down on parks in the City. She also highlighted that $500,000 is available for development at Morrill Meadows for the YMCA, Hogan Park at Russell Road Field 1, and at Lake Meridian Park. She discussed what happens when parks are open and how it benefits communities, to include the negative side of 5 Kent City Council Meeting Minutes parks being closed. She highlighted the comparisons between the park systems of the local jurisdictions. She added that there is an $8.86 million unfunded balance in the City's parks and trail system. She highlighted the upcoming events at the City's parks and that the women's shelter will open on October 1. G. Public Safety Committee. - Councilmember Berrios communicated that Drug Take Back Day in the City in the Police Department is October 6 from 10 a.m. to 2 p.m. He also noted that the Kent and Federal Way school districts are in session so the school zone cameras are up and running. He warned drivers to pay attention to their speeds. H. Public Works Committee. - No report, and the next meeting is on September 21 in the Council Chambers. I. Reaional Fire Authority. - Councilmember Thomas noted that there was a discussion about oil trains and what would happen if there was a derailment. There is a fireman's retirement luncheon and a regular meeting at Station #74 at 5:30 p.m. EXECUTIVE SESSION A. Property Neaotiations, as per RCW 42.30.110(1)(c). At 8:24 p.m., Mayor Cooke announced that the Council would enter into an Executive Session for ten minutes to discuss property negotiations as per RCW 42.30.110(1)(c). At 8:34 p.m., Mayor Cooke extended the Executive Session for ten minutes. At 8:44 p.m., Mayor Cooke extended the Executive Session for ten minutes. At 8:52 p.m., the Executive Session concluded and Mayor Cooke reconvened the regular meeting. ACTION AFTER EXECUTIVE SESSION Mayor Cooke introduced Parks, Recreation and Cultural Services Director Jeff Watling. Watling communicated that as part of the City's efforts on parks sustainability the City has been working on surplusing properties. One of those opportunities is Pine Tree Park which has development challenges and doesn't provide immediate access to residents. He noted that it is a ten acre parcel and an offer has been received to purchase the property for $2 million. Councilmember Fincher moved to authorize the Mayor to sign all necessary documents to complete the sale of the Pine Tree Park property, King County parcel number 322205-9116 in an amount not less than $2 million with adjustments for reasonable closing costs, subject to the approval of the Parks, Recreation and Cultural Services Director and City Attorney, seconded by Councilmember Higgins. Motion carried 6-0. 6 Kent City Council Meeting Minutes Watling noted that this was a part of the King County Forward Thrust funds purchase and will be used to address parks development. City Attorney Tom Brubaker communicated that the Kent Ice Center has a 42 year lease that is set to expire in 2040 and they want a 15 year lease and extension. They have agreed to allow the Seattle Thunderbirds to utilize the center for practices, thus allowing the ShoWare Center to be used to book performances. Councilmember Thomas moved to authorize the Mayor to sign all necessary documents to extend the Kent Ice Center lease by an additional 15 years on the condition that the lessee enter into a binding practice ice time agreement for the term of the lease, subject to the approval of final terms and conditions by the City Attorney, seconded by Council President Ralph. Motion carried 6- 0. ADJOURNMENT The meeting adjourned at 9:00 p.m. Ronald F. Moore, MMC City Clerk 7 This page intentionally left blank. K EN*• T Agenda Item: Consent Calendar - 713 TO: City Council DATE: October 6, 2015 SUBJECT: Excused Absence for Councilmember Jim Berrios - Approve MOTION: Approve an excused absence for Councilmember Berrios as he is unable to attend the City Council meeting of October 6, 2015. SUMMARY: Councilmember Berrios is unable to attend the City Council meeting of October 6, 2015. RECOMMENDED BY: Council President Ralph YEA: N/A NAY: N/A BUDGET IMPACTS: N/A This page intentionally left blank. K EN*• T Agenda Item: Consent Calendar - 7C TO: City Council DATE: October 6, 2015 SUBJECT: Excused Absence for Councilmember Dennis Higgins - Approve MOTION: Approve an excused absence for Councilmember Higgins as he was unable to attend the special meeting of September 29, 2015. SUMMARY: Councilmember Higgins was unable to attend the special meeting of September 29, 2015. RECOMMENDED BY: Council President Ralph YEA: N/A NAY: N/A BUDGET IMPACTS: N/A This page intentionally left blank. K EN*• T Agenda Item: Consent Calendar - 7D TO: City Council DATE: October 6, 2015 SUBJECT: 2015 Paint Line Striping - Accept as Complete MOTION: Authorize the Mayor to accept the 2015 Paint Line Striping project as complete and release retainage to Apply-A-Line, Inc. upon receipt of standard releases from the state and the release of any liens. SUMMARY: The 2015 paint line striping project consisted of refreshing 273 miles of lane striping and 7.5 miles of painted curbing within the right-of-ways throughout the City of Kent. This is an annual routine maintenance activity performed in advance of the fall season. The awarded amount for this project was $185,771.00 the total paid to Apply-A-Line was $199,627.45. EXHIBITS: N/A RECOMMENDED BY: Public Works Director YEA: N/A NAY: N/A BUDGET IMPACTS: This project was funded out of Business & Occupation Tax funds. This page intentionally left blank. KEN T Bewt^�� Agenda Item: Consent Calendar — 7E TO: City Council DATE: October 6, 2015 SUBJECT: 2015 Vehicle Detector Loops — Accept as Complete MOTION: Authorize the Mayor to accept the 2015 Vehicle Detector Loops project as complete and release retainage to Pioneer Cable Contractors, Inc. upon receipt of standard releases from the state and the release of any liens. SUMMARY: Vehicle traffic detection loops are a critical part of the City's signal system. They greatly improve the efficiency of the traffic flow by detecting when vehicles are approaching or waiting at an intersection. Annually, the City has loops that fail for a variety of reasons including age or impacts from other construction projects. The 2015 vehicle detector loops project replaced 68 traffic loops at various locations scattered throughout the City that had failed and were in need of replacement. The awarded amount for this project was $123,513.75. The total paid to Pioneer Cable Contractors, Inc. was $88,290.72. EXHIBITS: N/A RECOMMENDED BY: Public Works Director YEA: N/A NAY: N/A BUDGET IMPACTS: This project was funded out of Business & Occupation Tax funds. This page intentionally left blank. r►+� KENO" �Ex� �� Agenda Item: Consent Calendar — 7F TO: City Council DATE: October 6, 2015 SUBJECT: James Street Bicycle Path (Green River Trail to Interurban Trail) Grant — Authorize MOTION: Authorize the Public Works Director to return to the Puget Sound Regional Council the $221,750 grant for the James Street Bicycle Corridor project subject. SUMMARY: In 2012 the Public Works Department competed for a $1,197,000 design and construction grant from the Puget Sound Regional Council (PSRC) as part of the 2012 countywide competitive program. The project was not selected for funding. However, it was placed on a contingency list in case additional funds were obtained by the PSRC. In October 2013 additional funds became available and the City was notified that, while the entire $1,197,000 was not available, the design phase of the project could be funded in the amount of $221,750. While this was not enough to fund the entire project, the City accepted these funds with the plan of attempting to secure additional funds for the construction phase. Since that time we have searched for additional funding opportunities and have not been successful with other grants. The PSRC has strict policies that require grant funds to be spent in a timely manner. We have now reached the point where we recommend returning these funds to the PSRC. PSRC funds may be returned on a voluntary basis and there is no penalty for returning funds. This project will be eligible to re-apply for grants under future funding cycles. Agencies voluntarily returning funds are asked to provide PSRC with a letter or a memorandum signed by a responsible official requesting the return. EXHIBITS: Draft James St. Bicycle Corridor Funding letter dated September 16, 2015 RECOMMENDED BY: Public Works Committee YEA: Ralph, Fincher, Higgins NAY: BUDGET IMPACTS: None. The City has not spent any City or federal funds on this project, so no repayment to the PSRC is necessary. This page intentionally left blank. PUBLIC WORKS DEPARTMENT Timothy J. LaPorte Public Works Director " ® 400 West Gowe h-,-,,R xj` ICENT Kent, WA 98032 w nsinnoron Fax: 253-856-6500 September 16, 2015 Josh Brown Executive Director Puget Sound Regional Council 1011 Western Avenue Seattle, WA 98104 Re: City of Kent - James Street Bicycle Corridor Funding Executive Director Brown, The City was awarded a $221,750 Surface Transportation grant for Preliminary Engineering of the James Street Bicycle Corridor project as part of the Puget Sound Regional Council's (PSRC) 2012 Federal Highway Administration (FHWA) Countywide program. In the original grant application the City applied for $1,197,000 for the Preliminary Engineering and Construction phases of this project and was not selected. However, additional funds became available and this project was partially funded through the contingency list. The City was awarded $221,750 only for the PE phase. At that time the City accepted the funds with the intention of pursuing additional sources of revenue to complete the funding package. It has become apparent that the City will not be able to complete the funding package in a timely manner. As a result, the City is no longer in a position to move forward with this project at this time. It is with careful thought and deliberation that we return these funds. If our funding situation improves in the future, the City will consider reapplying for FHWA funds for this project. Thank you for your understanding and support. Sincerely, Tim LaPorte, P.E., Public Works Director L � Y 3 3 3 MAYOR SUZETTE COOKS, City of Kent Public Works Department This page intentionally left blank. i \, K EN"�' �N� � Agenda Item: Consent Calendar — 7G TO: City Council DATE: October 6, 2015 SUBJECT: 2016 Mid-Biennium Budget Adjustment — Set Second Public Hearing Date MOTION: (No action required) SUMMARY: Set October 20, 2015 for the second public hearing of the 2016 mid- biennium budget adjustment at the regular City Council meeting. Public input is welcome. EXHIBITS: None RECOMMENDED BY: Finance Director BUDGET IMPACTS: N/A This page intentionally left blank. i \, K EN"�' Agenda Item: Consent Calendar — 7H TO: City Council DATE: October 6, 2015 SUBJECT: 2016-2021 Capital Improvement Plan — Set Second Public Hearing Date MOTION: (No action required) SUMMARY: Set October 20, 2015 for the second public hearing of the 2016-2021 Capital Improvement Plan at the regular City Council meeting. Public input is welcome. EXHIBITS: None RECOMMENDED BY: Finance Director BUDGET IMPACTS: N/A This page intentionally left blank. K EN*• T Agenda Item: Consent Calendar - 7I TO: City Council DATE: October 6, 2015 SUBJECT: Comprehensive Plan/Capital Facilities Element Amendment and Update to Kent City Code Chapter 12.13 School Impact Fees - Set Public Hearing Date MOTION: Set October 20, 2015 as the date for a public hearing to consider amendment of the Capital Facilities Element of the Kent Comprehensive Plan and amendment of Chapter 12.13 Kent City Code to incorporate the updated Capital Facilities Plans of the Auburn, Federal Way, Highline and Kent School Districts, the City's 2016-2021 Capital Improvement Plan, and changes to adopted school impact fees. SUMMARY: Kent City Code authorizes school impact fees on behalf of any school district which provides to the City a capital facilities plan. The plan is adopted by reference as part of the Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required to submit for annual Council review their updated capital facilities plans. The City Council holds the public hearing on the school district plans at the same time as the public hearing for the budget, i.e., October 20, 2015. The Auburn, Federal Way, Highline and Kent School Districts have submitted updated Capital Facilities Plans for Council review and consideration. EXHIBITS: Staff memo dated 10/6/15 RECOMMENDED BY: Staff BUDGET IMPACTS: N/A This page intentionally left blank. ECONOMIC & COMMUNITY DEVELOPMENT Ben Wolters, Director Phone: 253-856-5454 KENT Fax: 253-856-6454 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 October 6, 2015 To: Mayor Suzette Cooke, Council President Dana Ralph and City Council Members From: Charlene Anderson, AICP, Long Range Planning Manager Subject: Comprehensive Plan/Capital Facilities Element Amendment and Update to Kent City Code Chapter 12.13 School Impact Fees — Set Hearing Date MOTION: Set October 20, 2015 as the date for a public hearing to consider amendment of the Capital Facilities Element of the Kent Comprehensive Plan and amendment of Chapter 12.13 Kent City Code to incorporate updated Capital Facilities Plans of the Auburn, Kent, Federal Way and Highline School Districts, the City's 2016-2021 Capital Improvement Plan, and changes to adopted school impact fees. SUMMARY: Kent City Code authorizes school impact fees on behalf of any school district which provides to the City a capital facilities plan; the plan is adopted by reference as part of the Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required to submit for annual Council review their updated capital facilities plans. The City Council holds the public hearing on the school district plans at the same time as the public hearing for the budget, i.e., October 20, 2015. The Auburn, Kent, Federal Way and Highline School Districts have submitted updated Capital Facilities Plans for Council review and consideration. The City of Kent 6-year Capital Improvement Program being considered on the same date also will update the Capital Facilities Element of the Comprehensive Plan. BUDGET IMPACT: None BACKGROUND: One of the planning goals under the Growth Management Act (RCW 36.70A.020) is to ensure that those public facilities and services necessary to support development are adequate and timely to serve the development without decreasing current service levels below minimum standards. The Act (RCW 36.70A.070) also requires the Capital Facilities Element of the Kent Comprehensive Plan to inventory existing capital facilities, forecast future needs and provide for financing of those facilities. RCW 82.02.050 authorizes cities planning under the Growth Management Act to impose impact fees on development activity as part of the financing for public facilities needed to serve new growth and development. As a result, KCC 12.13.080 authorizes school impact fees on behalf of any school district which provides to the City a capital facilities plan; the plan is adopted by reference as part of the Capital Facilities Element of the Kent Comprehensive Plan. The school districts are required to submit for annual Council review their updated capital facility plans (KCC 12.13.060 & 070). The Auburn, Kent, Federal Way and Highline School Districts propose amendment of the Kent Comprehensive Plan and Kent City Code Chapter 12.13 to reflect changes to impact fees resulting from new student population generated by new single family and multifamily residential development. The plans include an inventory of existing facilities, existing facility needs, expected future facility requirements, and expected funding. The Kent School District proposes to decrease their existing school impact fees for single family units from $5,486 to $4,990 (a decrease of $496 or 9.0%) and decrease their fees for multifamily units from $3,378 to $2,163 (a decrease of $1,215 or 36.0%). The Federal Way School District proposes to decrease their existing school impact fees for single family units from $5,171 to $2,899 (a decrease of $2,272 or 43.9%) and decrease their fees for multifamily units from $1,834 to $506 (a decrease of $1,328 or 72.4%). The Auburn School District proposes to increase their existing school impact fees for single family units from $4,137.21 to $5,330.88 (an increase of $1,193.67 or 28.9%) and decrease their fees for multifamily units from $3,518.17 to $2,625.01 (a decrease of $893.16 or 25.4%). The only area in Kent where Auburn School District's impact fees are applied is the Verdana or Bridges Planned Unit Development on the former impoundment reservoir site. The Highline School District proposes to increase their existing school impact fees for single family units from $6,328 to $8,229 (an increase of $1,901 or 30.0%) and increase their fees for multifamily units from $3,761 to $7,453 (an increase of $3,692 or 98.2%). The Highline School District covers the northern section of the Midway Study Area. CA\pm S:\Permit\Pyan\COMP PLAN AMENDMENTS\2015\CPA-2015-1 SCHL DIS CFP\CPA-2015 1_capfacilities set Hrg10-06-2015.doc cc: Ben Wolters, Economic &Community Development Director Charlene Anderson,AICP, Long Range Planning Manager Parties of Record Project Files CPA-2015-1/KD/A#2152432 10/06/15 City Council Meeting Page 2 of 2 i \, K EN"�' �N� � Agenda Item: Consent Calendar — 73 TO: City Council DATE: October 6, 2015 SUBJECT: 2015 Tax Levy for 2016 Budget — Set Public Hearing Date MOTION: (No action required) SUMMARY: Set October 20, 2015 for the public hearing on the 2015 tax levy for the 2016 budget at the regular City Council meeting. Public input is welcome. EXHIBITS: None RECOMMENDED BY: Finance Director BUDGET IMPACTS: N/A This page intentionally left blank. K EN*• T Agenda Item: Consent Calendar — 7K TO: City Council DATE: October 6, 2015 SUBJECT: Appointment of Members to the Kent Bicycle Advisory Board — Approve MOTION: Confirm the Mayor's appointment of Scott Taylor, Kyle Applebury, Andrew Sobczyk, Christopher Varo and Steven Plank to the Kent Bicycle Advisory Board for two year terms. SUMMARY: Confirm the appointment of Scott Taylor, Kyle Applebury, Andrew Sobczyk, Christopher Varo and Steven Plank to the Kent Bicycle Advisory Board, each for a two-year term ending October 31, 2017. Scott Taylor, 30+ year resident of East Hill, is a software engineer for Tailor Made Software. Scott is a former member of the King County Citizens Transportation Advisory Committee; former WA State Chair of the Sierra Club; Sierra Club National Vice President for Electoral Affairs and sat on the Finance Committee for Sierra Club for several years. Kyle Applebury, East Hill resident, is a structural engineer for Coughlin Porter Lundeen. Kyle is a recreational cyclist and bike commuter. As an engineer, he would bring his experience and technical background to assist Kent in promoting safe interaction between all road users. Kyle holds a board seat on his homeowner's association and is involved as a project planner with National Association for Industrial and Office Parks (NAIOP) community enhancement project. Andrew (Andy) Sobczyk, East Hill resident, is a software engineer for Nvidia, Inc. Andy feels the bike paths in Kent are pathetic and stated he can either complain about the situation or help to make it better. He chose to make the situation better and become an advocate for bicyclists by living up to a quote from President Kennedy, "Any man can change the world and every man should try." Christopher (Chris) Varo, Riverview resident, is a Customer Service Lead with King County's Department of Natural Resources. As an avid cycle commuter and weekend bicycle recreationist, Chris is well aware of the challenges and maintenance issues of the bike trails. Chris is Board President of The Crossings development at Riverview and is a board member of the Riverview Master Association. Steven (Steve) Plank, Panther Lake resident, is a happily retired engineer from Boeing. Steve rides his bicycle for exercise, and has noticed that bike paths are a practical means for alternate transportation. He would like to see more safe routes through neighborhoods for people to use for health and "running" errands. Additionally, he and his wife have used bicycle facilities to travel in Europe. EXHIBITS: None RECOMMENDED BY: Mayor Cooke BUDGET IMPACTS: None i \, K EN"�' �N� � Agenda Item: Consent Calendar — 7L TO: City Council DATE: October 6, 2015 SUBJECT: Resolution Adopting Countywide Planning Policy Amendments, School Siting Process — Adopt MOTION: Adopt Resolution No. , ratifying the amendments to the King County Countywide Planning Policies (CPPs) to outline a process for school districts and jurisdictions to work together to identify future school sites within the Urban Growth Area. BACKGROUND: The Countywide Planning Policies (CPPs) provide a framework for Kent and other cities in King County to conduct planning under the requirements of the Growth Management Act (GMA). This framework ensures that city and county comprehensive plans are consistent. The Growth Management Planning Council ("GMPC) convened the School Siting Task Force in 2011 to address the issue of whether public schools serving primarily urban populations should be sited in rural areas. The Task Force created a set of recommendations to address the issue, and the CPPs contain policies pertaining to school siting. On April 22, 2015, the GMPC adopted Motion 15-1, which recommends adding a new CPP regarding planning for school facilities in King County. The CPPs would be amended to state that public school facilities are essential in meeting the needs of growing communities and that it is important to coordinate on land use and facility planning. A new policy PF-19A would require collaborative planning between school districts and local jurisdictions regarding school facility needs. This process would include consideration of cooperative strategies to address any facility capacity and siting shortfalls, would require periodic review of whether the goals of the policy are being met, and calls for corrective actions should they be necessary. On July 23, 2015, the King County Council adopted Ordinance 18084 which ratified GMPC Motion 15-1. Now, the new policies are presented to jurisdictions in King County for ratification. The CPPs become effective when ratified by ordinance or resolution by at least 30 percent of the city and county governments representing 70 percent of the population of King County according to the established Interlocal Agreement. A city will be deemed to have ratified the amendments to the CPPs unless the city takes legislative action to disapprove the amendments within 90 days of adoption by King County, which in this case is October 31, 2015. Exhibits: Resolution Recommended By: Economic and Community Development Committee YEA: Berrios, Boyce, Higgins NAY: Budget Impact: None This page intentionally left blank. RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, ratifying the amendment of the King County Countywide Planning Policies outlining a process for school districts and jurisdictions to work together to identify future school sites within the Urban Growth Area adopted by the Metropolitan King County Council and pursuant to the Growth Management Act. RECITALS A. The adoption of countywide planning policies is required under the State Growth Management Act (GMA), pursuant to RCW 36.70A.210. The Countywide Planning Policies (CPPs) provide a framework for Kent and other cities in King County to conduct planning under the requirements of GMA. This framework ensures that city and county comprehensive plans are consistent. B. On July 23, 2015, the Metropolitan King County Council approved and ratified Growth Management Planning Council (GMPC) Motion No. 15-1, adopted by the GMPC on April 22, 2015, to add new text and a new policy PF-19A to the existing CPPs, outlining a process for jurisdictions working together to identify future school sites within the Urban Growth Area. 1 Countywide Planning Public Schools Resolution C. Now the amendment and new policy are presented to jurisdictions in King County for ratification. D. The King County Council approved and ratified the new policy on behalf of unincorporated King County pursuant to King County Ordinance No. 18084. E. The Kent City Council's Economic and Community Development Committee reviewed the text and policy amendments at its meeting on September 14, 2015, and recommended approval to the full City Council. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1, — Amendment. The City of Kent, acting pursuant to the interlocal agreement among King County, the City of Seattle, and incorporated suburban cities, hereby ratifies the proposed amendment to the Countywide Planning Policies as adopted by the Metropolitan King County Council in King County Ordinance No. 18084, attached and incorporated hereto as Exhibit A. SECTION 2, — Public Inspection. The amendment to the Countywide Planning Policies adopted herein shall be filed with the City Clerk and placed in the planning services office so they are available for inspection by the public. 2 Countywide Planning Public Schools Resolution SECTION 3, — Severabilitv. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION 4, — Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. SECTION 5, — Effective Date. This resolution shall take effect immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this day of , 2015. CONCURRED in by the Mayor of the City of Kent this day of 2015. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY FpOvIIAPaso I uton\County-d,Flz nnln9 Pu y=18®4D.. 3 Countywide Planning Public Schools Resolution EXHIBIT A 9 King County RECEIVED AUG 03 2015 (;!—(OF KENT �ONOICCO?+I"�fuNITY DEV_E ND OPh.-0ENT August 2, 2015 The Honorable.Suzette Cooke City.of Kent 220-4th Avenue South Kent, WA 98032-5895 Dear Mayor Cooke: We are pleased to forward for your consideration and ratification the enclosed amendment to the King County Countywide Planning Policies (CPP): On July 20, 2015, the Metropolitan King County Council approved and ratified the amendment on behalf of unincorporated King County. The ordinance will become effective Sunday, August 2, 2015. Copies of the transmittal letter, King County Council staff report, ordinance and Growth Management Planning Council motion are enclosed to assist you in your review of this amendment. In accordance with the CPP, G-1, amendments become effective when ratified by ordinance or resolution by at least 30 percent of the city and county governments representing 70 percent of the population of King County according to the interlocal agreement. A city will be deemed to have ratified the CPP and amendments unless, within 90 days of adoption by King County, the city takes 'legislative action to disapprove the amendments. Please note that the 90-day deadline for these amendments is Saturday, October 31, 2015. If you adopt any legislation concerning this action, please send a copy of the legislation by the close of business, Friday, October 30, 2015, to Anne Noris, Clerk of the Council, Room 1200, King County Courthouse, 516 Third Avenue, Seattle, WA 98104. If you have any questions.about the amendments or ratification process, please contact Karen Wolf, Senior Strategy and Performance Analyst, King County EXHIBIT A Executive's Office, at 206 263-9649, or Christine Jensen, Metropolitan King County Council Staff, at 206 477-5702. Thank you for your prompt attention to this matter. Sincerely, Larry Phillips, Chair Dow Constantine Metropolitan King County Council King County Executive Enclosures Lob: King County City Planning Directors Sound Cities Association Lauren Smith, Director, Regional Planning Karen Wolf, Senior Strategy and Performance Analyst Christine Jensen, Council Staff, Transportation, Environment and Economy Committee (TREE) EXHIBIT A KING COUNTY 1200 King County Courthouse LQ - -516 Third Avenue - S Signature Report eatOe,WA 98104 3CmgCounRy July 21, 2015 , Ordinance 18084 . Proposed No.2015-0231.1 Sponsors Dembowski 1 AN ORDINANCE adopting and ratifying Growth 2 Management Planning Council Motion 15-1. 3 BE IT ORDAINED BY THE COUNCIL OF KING COUNTY: 4 SECTION-1. Findings: 5 A. Growth Management Planning Council Motion 15-1 recommends that a new 6 policy be added to the 20.12 King,County.Countywide Planning Policies to outline a 7 process for school,districts and jurisdictions.to work together to identify future school 8 ; sites with the Urban Growth Area, 9 B. On April 22, 2015,the Growth Management Planning Council 10 overwhelmingly adopted Motion 15-1, which recommends the 2012 King County 11 Countywide Planning Policies be amended to add new text and a new policy, Policy. i 9A:. 12 SECTION 2: The amendment to the 2012 King County Countywide Planning 1 EXHIBIT A Ordinance 18084 13 Policies;,as shown in Attachment A to this ordinance, is hereby adopted by King County 14 and ratified on behalf of the population of unincorporated King-County. 15 Ordinance 18084 was introduced on'6/22/2015 and passed by the Metropolitan King. County Council on 7/20/2015, by the following vote: Yes: 5 -Mr. Phillips, Mr. Gossett,Mr: McDermott, Mr. Dembowski and Mr. TJpthegrove No: 4 Mr. von Reichbauer, Ms. Hague,Ms. Lambert and Mr.Dunn Excused: 0 . KING COUNTY COUNCIL KIN CO WAS TO Phillips, it-ATTEST- Anne Noris,Clerk of the Council APPROVED this day of�L—� 2015: Dow Constantine,County Executive Attachments: A.GMPC Motion No. 15-1 2 EXHIBIT A 18084 12/17/14 ATTACHMENT A " Sponsored By; Executive Committee 2 3 GMPC MOTION NO. 15-1 4 5 A MOTION amending the 2012 King.County Countywide 6 Planning Policies; outlining"xprocessifor jurisdictions working 7 together to identify future school sites'within the UGA. 8 9 WHEREAS the Growth Management Planning Council(GMPC) convened the 10 School-Siting`Task Force.in2011toaddress:the.issue of whether public school serving 11 primarily urban populations should be sited in rural areas and whether such facilities " 12 should be served by sewers;and 13 14 WHEREAS,the Task Force completed.their.work-on March 31,2012,issuing a 15 f report and final recommendations wthe King County--Executive;and 17 WHEREAS, as a result of the work of the Task Force,two new policies were added 18 to the 2012 King County Countywide Planning Policies::(CPPs)-PF-18 and PF-19; and 19 20 WHEREAS,the 2013 GMPC work program included an item to implement the 21 remainder of the Task Force recommendations;including: "The Growth Management 22 Planning Council(GMPC}should identify policies and adopt a workprogram that 23 . commits jurisdictions to working together to.identfy future school sites within the UGA. 24 These policies shall direct jurisdictions to use zoning and other land use tool's to ensure a 25 suffic ent"supply of landfor siting schools'; and 26 27 WHEREAS,at the May 21,2014 GMPC meeting, staff proposed a policy to 28 directly respond to the Task Force's direction:' GMPC members reviewed the draft policy 29 and identified the need to inofe fully address the issues of breadth, coordination between 30 jurisdictions and public school districts, and the workload impacts to the respective .31 jurisdictions and school districts. GMP.0 members also wanted to ensure that the proposed 32 policy,fully addressed the.planning needs of the jurisdictions/school districts while being 33 serisitive to the impact of siting parameters and land use regulations on curriculum needs; 34 and 35 36 WHEREAS, to implement Task Force recommendation and address issues raised at 37 the May 21, 2014 GMPC meeting, a new policy,PF-19A is being proposed. 38 EXHIBIT A 18084 39 NOW THEREFORE BE IT RESOLVED that the Growth Management Planning 40 Council of King County hereby recommends that the 2012 King County Countywide 41 Planning Policies be,amended to add new policy PF-19A with preceding text, as follows: . 42 43 Public school facilities to meet the needs of growing communities are an essential wart 44 of the public infrastructure Coordination between each jurisdiction's land use plan and 45 regulations and their respective school districts] facility needs are essential for public 46. school capacity needs to be met. The following policy applies countywide and requires 47 engagement between each school district and each city that is served by the school 48 district the policy also applies to King County as a jurisdiction for areas of .49 unincorporated King County that are within school:district's service boundary. The 50 policy initiates a periodic procedure to identify if there are individual school district 51 siting-issues=and if so a process-for the school district and jurisdiction to cooperatidely 52 prepare strategies for resolving the issue. 53 54 PF719A Plan through a cooperative process between iurisdictions and school 55 districts-that public school facilities are available,to meet the needs of existing and 56 projected residential development consistent with adopted comprehensive plan 57 policies and growth forecasts. . 58 C ogperatively work with each school district located within the jurisdiction's 59 boundaries to evaluate the school:district's abiljty to,site school facilities 60 necessary to meet the school district's identified student capacity needs. Use 61 school district capacity and enrollment data.and the growth forecasts and 62 development:data of each.jurisdiction:located within the school district's. 63 service boundaries.By January 2016 and every two years thereafter, determine 64 if,there is development and the supporting infrastructure to site the -65 needed school facilities.If not. operatively prepare a strategy to address the 66 capacity shortfall.Potential strate`ieg s_may include: 67 • ' Shared public facilities such as play fields,parking areas and access 68 drives 69 • School acquisition or lease of appropriate public lands 70 • Regulatory changes such as allowing schools to locate in additional 71 zones or revised development standards 72 • :School design.standards that reduce land requirements (such as multi- story structures or reduced footprint)while still meeting programmatic 74 needs " 75 In 2017 and every two years thereafter, King County shall report to the GMPC 76 on whether the goals of this.policy are being met. The GMPC shall identify, 77 corrective actions as necessary to implement this policy 78 79 80 81 82 83 Dow Constantine, Chair, Growth Management Planning Council EXHIBIT A a King County R E C E I V E D Dow Constantine 7.�15 JUN 10 PM 3��th. 49 8 � �. King County Executive 401 Fifth Avenue;suite Boo St -i^ Seattle,WA98104-1818, IJ!il�Y coociI. 206-263-9600 Fax 206-296-0194 www.kingcounty,gov June 3, 2015 The Honorable Larry Phillips Chair;King County Council Room 1200 . COURTHOUSE Dear Councilniember Phillips: This letter transmits an ordinance that will enable King County to amend the King County Countywide Planning Policies (CPPs)to establish a plan for coordination between school districts and the jurisdictions within their boundaries, as recommended by the Growth Management Planning Council (GMPC). This ordinance transmits GMPC Motion 154that was overwhelmingly approved by the GMPC on April 22, 2015. The ordinance adopts and ratifies the GMPC motion on behalf of unincorporated King County. Motion 15-1 adds a new policy to the CPPs that is a direct response to a recommendation of the School Siting Task Force Report, which is included as an appendix to the CPPs. The new policy states that public schools are an essential and integral part of public infrastructure that is needed to achieve successful growth management plans by jurisdictions in King County. Further, this new policy sets up a plan to facilitate collaboration between the jurisdictions and the school districts, establishes guidelines for assessing school district capacityneeds, and identifies strategies for resolving capacity issues should they be identified. This ordinance integrates the goals of the King County Strategic.Plan by recognizing the role of land use planning in shaping environmentally sustainable and economically viable future for all people in King County, The County's role in the GMPC fosters the ethic of working together for"One King County"by actively participating in regional organizations and defining King County's role in regional issues. . There are no fiscal impacts to King County government as a result of adoption of this ordinance. King County is an Equal Opportunity/Affrtnative Action Employer �'®"®' and complies with the Americans with Disabilitites Act EXHIBIT A The Honorable Larry Phillips June 3,2015 Page 2 If you have any questions,please contact Lauren Smith, Deputy Director for Regional Planning, Office-of Perfonnanee, Strategy and Budget,at 206-263-9606. Sincerely,.. Dow Constantine King County Executive Enclosures cc: - King County.Councilmembers ATTN: Carolyn Busch,Chief of Staff Anne Noris, Clerk of the Council Carrie S. Cihak, Chief of Policy Development, King County Executive Office Dwight Dively, Director, Office of Performance, Strategy and Budget,(PSB) - Lauren Smith, Deputy Director, Regional Planning,PSB _ EXtg A King.County Metropolitan :King 'County Council Transportation, Economy and Environment Committee STAFF REPORT Agenda Item: 10 Name: Christine Jensen Proposed No.: 2015-0231 Date: July 7, 2015 SUBJECT A proposed ordinance adopting and ratifying Growth Management Planning Council Motion 15-1, which recommends adding a new Countywide Planning .Policy regarding planning for school facilities,in King County. SUMMARY Proposed Ordinance 2015-0231 would amend the King County Countywide Planning Policies,(CPPs) to state that,public.school facilities are essential in meeting the needs of growing communities and that it• s�-Jmportant to coordinate on land use and facility planning. A new CPP wouldr also be:added, PF-19A, which would require collaborative planning between:school districts and local jurisdictions regarding school facility needs.. This process would include consideration of cooperative strategies to address any facility capacity.and-siting:-shortfalls. The. policy would also: require ..periodic ;review of whether the goals of the policy are being met, and calls for corrective actions.should they be necessary. If adopted, all local jurisdictions, including King County, would be required to collaborate on land use and facility planning with the school district(s) within its boundaries. The County would also be. required,to report back to the Growth Management.Planning Council (GMPC) on behalf of the school districts and local jurisdictions, on the effectiveness of the cooperative process in meeting the policy goals. According. to Executive staff, this coordinated planning and reporting would be achieved within existing County resources. BACKGROUND The GMPC is a formal body comprised of elected officials from King County,'Seattle, Bellevue, other cities and towns in King County, and special purpose districts. The GMPC was created in 1992 by interlocal agreement' in response to a provision in the Washington State Growth Management Act (GMA) requiring cities and counties to work together to adopt CPPs.Z Under the GMA, the CPPs serve as the framework for each Motion 8733 2 RCW 36.7oA.210 :. EXHIBIT A local jurisdiction's comprehensive plan, which ensures countywide consistency with respect to land use planning efforts. As provided for in the interlocal,agreement, the GMPC developed and recommended , the original CPPs, which were adopted by the King County CounCi13 and ratified by the cities in '1992. Subsequent amendments-..to the CPPs follow the same adoption process, which is now outlined in CPP G-14 and includes: recommendation by the GMPC, adoption by the King County-'Co,uncil, and ratification by the cities. Amendments to the CPPs become effective when ratified by ordinance or resolution by at least 30 percent of the city and county governments representing at Ieast.70,percent of the population of King County. A city shall be deemed to have ratified an amendment to the CPPs unless the city'disapproves 'it by legislative 'action within 90 days of adoption by King County. ANALYSIS GMPC Motion 15-1 Proposed Ordinance 2015-0231 would adopt and ratify GMPC. Motion 15-1, which recommends adding a new CRP regarding planning for school facilities in King County. If adopted, the CPPs would be amended to state that public school facilities are essential in meeting the needs of growing communities and that it is important to coordinate on land use and facility planning: . A new policy would also be added, PF- 19A; which would require collaborative "planning between "school districts and local jurisdictions regarding school`facility need's. This process would include consideration`of cooperative`strategies to address any facility capacity and siting shortfalls: The policy would also require periodic review of whether the goals`of the policy are being met, and calls for corrective actions should theybe necessary. PF-19A is intended to facilitate implementation'of school siting•CPPs that Were adopted in 2012,6 which were created as a result of recommendations from the'GMPC's`School Siting Task Force.7 These 2012 policies, PF-18 and PF-19, prohibit schools serving primarily urban populations from being located in the rural area and generally require schools serving rural populations to be located in neighboring`cities and rural towns8 The coordination called for in`PF-19A was also recommendation from theTask'Force, and its proposed language was drafted in-collaboration'.with `representatives'from the school districts, cities, and county. 3 Ordinance 10450 42012 King County Countywide Planning Policies, as amended: . http://www.kinacounty.gov/property/permits/codes/growth/GMPC/CPPs.asox s Including: shared public facilities, school acquisition/lease of public lands, regulatory or development standard changes, design changes: 6 Ordinance 17486 7 Created bythe GMPC in 2011 to address the issue of whether public-schools serving primarily urban populations should be sited in rural areas and whether such facilities should be served by sewers. Except for: community facilities and services dependent upon rural location and if their size and scale support rural character; and sites listed in 2012 School Siting Task Force Report: http://www.kingcounty gov/—/medialexec/constantine/documents/2012/Schoo]SitingTaskForce/FinaiDocu ments/FinalReportAnd Recommendations EXHIBIT A If adopted, PF-19A would apply to the cities and school districts in King County, as well as the County itself as a local jurisdiction. As a result, the County would be required to coordinate land use and facility planning with the school districts that have populations within unincorporated areas of King County. Additionally, starting in 2017 and every two . years thereafter, the County would be required to report back to the GMPC on behalf of the school districts and local jurisdictions on the effectiveness of the cooperative process in meeting the policy goals. Executive staff have noted that this increased workload for County staff would be able to be achieved within existing resources, which is reflected in the fiscal note attached to the legislation. GMPC action On April 22, 2015, the GMPC adopted Motion 15-1, which is a non-binding recommendation to the County Council to adopt PF-19A.. Consistent with CPP adoption requirements, Proposed Ordinance 2015-0231 forwards this GMPC ,recommendation to the County Council for consideration and possible approval. If adopted by the Council, the ordinance would ratify the change on behalf of the population of unincorporated King County, and would begin the ratification process by the cities. There is no deadline for Council action on the proposed CPP amendment; however, both the school districts and the local jurisdictions are eager to begin implementation of the proposed policy given the time that has passed since adoption of the school siting policies in 2012. ATTACHMENTS 1. Proposed Ordinance 201.5-0231 2. Transmittal Letter 3. Fiscal Note 4. GMPC Staff Report dated.April 22, 2015 INVITED 1. Karen Wolf, Senior Policy Analyst, Office of Performance, Strategy and Budget K EN*• T Agenda Item: Consent Calendar — 7M TO: City Council DATE: October 6, 2015 SUBJECT: Ordinance Adopting the International Property Maintenance Code — Adopt MOTION: Adopt Ordinance No. , amending title 14 of the Kent City Code to adopt the 2012 edition of the International Property Maintenance Code together with the City's local amendments. BACKGROUND: When buildings are constructed or altered, the Economic and Community Development staff reviews plans and inspects the work to ensure the buildings are safe, sanitary and meet applicable codes. However, when an owner or occupant fails to maintain a building, problems that impact public health, safety and welfare can arise, and code enforcement is required. The International Property Maintenance Code ("IPMC") is useful in resolving these problems because the code uses very clear and direct language to address common maintenance problems. The code does not impose significant new responsibilities on building owners, as most of the maintenance requirements can be inferred from other adopted codes. The IPMC is developed by the International Code Council (ICC), the same group that develops other building-related codes which the City has adopted by reference (i.e. International codes for building, plumbing, mechanical systems, etc.). The codes are designed to work together to address public health, safety and welfare. Like these other codes, the IPMC is written so as to be adopted by reference by local jurisdictions. Local amendments are included in the attached ordinance that clarify administrative roles, eliminate conflicts with the City's enforcement process and eliminate references to rubbish and garbage, which are addressed elsewhere in City code. Exhibits: Ordinance Recommended By: Economic and Community Development Committee YEA: Berrios, Boyce, Higgins NAY: Budget Impact: None This page intentionally left blank. ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Title 14 of the Kent City Code to adopt the 2012 edition of the International Property Maintenance Code to regulate and govern the conditions and maintenance of all property, buildings, and structures and to provide standards for utilities, facilities, and other physical things and conditions essential to ensure that structures are safe, sanitary, and fit for occupation and use. RECITALS A. As set forth in Title 14 of the Kent City Code, the City Council enacted Ordinance No. 4081 on May 21, 2013, which adopted the 2012 edition of the International Building Code. B. Section 101.4.4 of the International Building Code adopts the International Property Maintenance Code in a limited capacity, only to the extent the International Property Maintenance Code is referenced within the International Building Code. C. It is necessary to adopt the International Property Maintenance Code in its entirety, with local amendments, to ensure that all 1 Amend Chapter 14.01—Adopt International Property Maintenance Code property, buildings and structures within the City of Kent are safe, sanitary and fit for occupation and use. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. — Amendment. Section 14.01.010 of the Kent City Code, entitled "Building Codes — Adopted," is amended as follows: Sec. 14.01.010. Building Codes — Adopted. In accordance with Chapter 19.27 RCW, the following codes (collective, the "building codes") together with any additions, deletions, and exceptions currently enacted or as may be amended from time to time by the state of Washington through its Building Code Council pursuant to the Washington Administrative Code ("WAC"), and as further amended in this chapter, are adopted by reference: A. The International Building Code, 2012 Edition, published by the International Code Council, Inc., as amended pursuant to Chapter 51-50 WAC. B. The International Existing Building Code, 2012 Edition, published by the International Code Council, Inc., but its application is limited as provided for in Chapter 34 of the International Building Code, and as amended pursuant to WAC 51-50-480000 through 51-50-481500. C. The International Residential Code, 2012 Edition, published by the International Code Council, Inc., as amended pursuant to Chapter 51-51 WAC. 2 Amend Chapter 14.01—Adopt International Property Maintenance Code D. The International Mechanical Code, 2012 Edition, published by the International Code Council, Inc., as amended pursuant to Chapter 51-52 WAC. E. The Uniform Plumbing Code, 2012 Edition, published by the International Association of Plumbing and Mechanical Officials, including the Uniform Plumbing Code Standards (Appendices A, B, and I to the Uniform Plumbing Code) as amended pursuant to Chapter 51-56 WAC. F. The Uniform Housing Code, 1997 Edition, published by the International Conference of Building Officials. G. The Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, published by the International Conference of Building Officials. H. The International Energy Conservation Code, 2012 Edition, published by the International Code Council, Inc., as amended pursuant to Chapters 51-11C and 51-11R WAC. I. The International Property Maintenance Code, 2012 Edition, published by the International Code Council, Inc., including the Boarding Standard (Appendix A to the International Property Maintenance Code). One (1) copy of each of these codes is on file with the city's building official. SECTION 2. — New Section. Chapter 14.01 of the Kent City Code is amended to add a new section 14.01.087, entitled "Amendments to the International Property Maintenance Code," as follows: Sec. 14.01.087. Amendments to the International Property Maintenance Code. The following local amendments to the International 3 Amend Chapter 14.01—Adopt International Property Maintenance Code Property Maintenance Code are adopted and incorporated into the International Property Maintenance Code: A. All references to the "code official" in the International Property Maintenance Code shall be substituted with the words "building official." B. Fees. Section 103.5 of the International Property Maintenance Code, entitled "Fees," is amended by substituting Section 103.5 with the following: Sec. 103.5. Fees shall be assessed as set forth in Section 14.01.090 of the Kent City Code. C. Violations. Section 106 of the International Property Maintenance Code, entitled "Violations," is amended by substituting Section 106 with the following: Sec. 106. Violations. 106.1. Unlawful acts. It shall be unlawful for any person, firm, or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert, demolish, equip, use, occupy or maintain any building or structure or cause or permit the same to be done in violation of this code. 106.2. Violation penalties. Any person who violates a provision of this code or fails to comply with any of its requirements, or who erects, constructs, alters or repairs a building or structure in violation of: (a) the approved construction documents, (b) a directive of the building official, or (c) a permit or certificate issued under the provisions of this code, shall be subject to penalties as set forth in Chs. 14.08 and 1.04 KCC or as otherwise provided by law. 4 Amend Chapter 14.01—Adopt International Property Maintenance Code D. Notices and Orders. Section 107 of the International Property Maintenance Code, entitled "Notices and Orders," is amended by substituting Section 107 with the following: Sec. 107. Notices of Violation. Whenever the building official or his designee determines that there has been a violation of this code or has grounds to believe that a violation has occurred, the code enforcement officer may issue a notice to any person responsible for the violation, pursuant to Chapter 1.04 of the Kent City Code. E. Board of appeals. Section 111 of the International Property Maintenance Code, entitled "Means of Appeal," is amended by substituting Section 111 with the following: Sec. 111. Board of appeals. The City of Kent hearings examiner is designated as the board of appeals in order to hear and decide appeals of orders, decisions, or determinations made by the building official relative to the suitability of alternate materials, design, and methods of construction and appeals of the reasonable application and interpretation of the building codes. Appeals shall be made as set forth in section 14.01.100 of the Kent City Code. F. Failure to comply. Section 112.4 of the International Property Maintenance Code, entitled "Failure to Comply," is amended by substituting Section 112.4 with the following: Sec. 112.4. Failure to Comply. Any failure to comply with a stop work or stop use order shall constitute a misdemeanor, punishable by imprisonment in jail for a maximum term fixed 5 Amend Chapter 14.01—Adopt International Property Maintenance Code by the court of not more than ninety (90) days, or by a fine in an amount fixed by the court of not more than one thousand dollars ($1,000), or by both such imprisonment and fine, pursuant to KCC 1.04.090, 1.04.100, and 1.04.110. G. Rubbish and Garbage. Section 308 of the International Property Maintenance Code, entitled, "Rubbish and Garbage," is deleted in its entirety. H. Electrical Facilities. Section 604 of the International Property Maintenance Code, entitled "Electrical Facilities," is deleted in its entirety. I. Electrical Equipment. Section 605 of the International Property Maintenance Code, entitled "Electrical Equipment," is deleted in its entirety. J. Elevators, Escalators and Dumbwaiters. Section 606 of the International Property Maintenance Code, entitled "Elevators, Escalators and Dumbwaiters," is deleted in its entirety. SECTION 3, — Severabilitv. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this ordinance and the same shall maintain its full force and effect. SECTION 4, — Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section or subsection numbering; 6 Amend Chapter 14.01—Adopt International Property Maintenance Code or references to other local, state or federal laws, codes, rules, or regulations. SECTION 5, — Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication as provided by law. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY 7 Amend Chapter 14.01—Adopt International Property Maintenance Code PASSED: day of 2015. APPROVED: day of 2015. PUBLISHED: day of 2015. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) RONALD F. MOORE, CITY CLERK P'.ACivilAOrdinanceVInternational Property Maintenance Code.doc: 8 Amend Chapter 14.01—Adopt International Property Maintenance Code i \, K EN"�' Agenda Item: Consent Calendar — 7N TO: City Council DATE: October 6, 2015 SUBJECT: Re-lamping Project at Kent Memorial Park and Hogan Fields — Accept as Complete MOTION: Accept as complete, the re-lamping projects at Kent Memorial Park and Hogan Fields with Eastside Electrical. SUMMARY: On June 22nd thru July 3rd 2015, an agreement was awarded to Eastside Electrical to Re-lamp a total of 224 athletic field lights at both Kent Memorial Park (52 MH 1500w LB) and Hogan Fields at Russell Road Park (172 MUSCO 1000w LB). The contract also included cleaning and inspection of all lighting hardware and components. The contractor supplied Kent Parks Operation an overall evaluation of lighting system. The project is complete and was approved by the Project Manager on July 21, 2015. The warranty will begin on July 21't 2015, and will be effective until July 21st 2016. The contractor is responsible for completing and submitting the final documents to the state, as required by the contract. EXHIBITS: Accept as Complete Letter from the Project Manager RECOMMENDED BY: N/A YEA: N/A NAY: N/A BUDGET IMPACTS: None This page intentionally left blank. I KENT WASHINOTON PARKS, RECREATION & COMMUNITY SERVICES Jeff Watling July 21, 2015 Director Phone: 253-856-5100 Jim Adams -'Fax: 253-856-6050 Eastside Electrical zzo Fourth Ave. S. 1712 Talbot Road South Kent,WA 98032-5895 Renton, WA 98055 RE: RELAMPING PROJECT KMP #2 #3 and RUSSELL ROAD Name: RELAMPING KMP AND RUSSELL ROAD This letter confirms your notification that the work described in appendix A has been completed at Kent Memorial Park and Russell Road. I have walked the area and check the lights and the work has been completed to our satisfaction, Please make sure you send all necessary paperwork to complete this project. We thank you for your services. If you have any questions, you can contact me at (253) 856- [5127]. Sincerely, Q wiewl-ttti Poi L Quientin Poll, Project Manager City of Kent Parks Maintenance West Operation Copy: Garin Lee, Park Operations Superintendent This page intentionally left blank. OTHER BUSINESS This page intentionally left blank. BIDS This page intentionally left blank. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF A. Council President B. Mayor C. Administration D. Economic & Community Development E. Operations F. Parks & Human Services G. Public Safety H. Public Works I. Regional Fire Authority J. Other K. Other This page intentionally left blank. OFFICE OF THE MAYOR \ � Derek Matheson, Chief Administrative Officer v Kt=NT Phone: 253-856-5700 ......... Fax: 253-856-6700 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: 10/06/15 TO: Mayor Cooke Councilmembers FROM: Derek Matheson, Chief Administrative Officer SUBJECT: CAO Report for Tuesday, October 06, 2015 The Chief Administrative Officer's report is intended to provide Council, staff and community an update on the activities of the City of Kent. ADMINISTRATION . Mayor Suzette Cooke presented her proposed mid-biennium budget adjustment to the City Council on Sept. 29. The council will continue its work on the budget throughout the fall and adopt a budget ordinance on or before Dec. 8. . The Mayor's Leadership Team will start to work in earnest on a new councilmember orientation session now that the general election is only a month away. The orientation will probably happen on a half-day in December and focus on everything from departments' major projects to how to put an item on a council agenda. While geared toward new councilmembers, the orientation will be open to the mayor and returning councilmembers, as well. . Chief Administrative Officer Derek Matheson and Parks, Recreation & Community Services Director Jeff Watling met with the mayor and councilmembers in small groups the week of Sept. 14 to brief them on the City Hall space planning effort. It appears we can accommodate the Police Department's medium-term space needs and improve the efficiency of other departments by reallocating space on our existing campus. Derek and Jeff anticipate a council workshop later this year. . Derek attended the International City/County Management Association's annual conference, which was held in Seattle, the week of Sept. 28. FINANCE . Several members of the finance team attended the Washington State Finance Officers Association annual meeting which occurred in mid-September and was held in Tacoma. The conference includes work sessions dealing with a number of current accounting and finance issues for government entities, i.e. implementing new GASB (Governmental Accounting Standards Board) pronouncements, identifying and Page 1 of 10 investigating fraud concerns, as well as best practices in budgeting and financial reporting. . Work continues with the Financial Sustainability Task Force. Beginning with the Task Force meeting on October 1, department directors and staff are providing the task force members with the services they provide, the cost of those services and what services they are no longer able to provide due to funding constraints. HUMAN RESOURCES . The City is happy to welcome the September new hires: Wolfe, Lacey Jane - PW - Engineering Special Projects, Sr. Transportation Planner Schleicher, Richard — PW - Engineering, Engineer II Peterson, Andrea - Finance - Customer Service, Customer Service Representative . our Recruitment Analyst position closes this Friday and we'll be moving forward in the hiring process INFORMATION TECHNOLOGY ® Video Program Coordinator Edgar Riebe came back from the 2015 National Government Cable and Television Conference with two video awards for the IT Multimedia team: o First Place goes to IT Multimedia Services in the category of Instruction/Training with "The Family Medical Leave Act (FMLA) animation video produced on behalf of the human resources department for employee training. This video beat out all entrants in this category for anyone with an Operating Budget of $50,000-$1,000,000. The video can be viewed at https.Ilvimeo.com/103288319. o Edgar Riebe came in Second Place for the category of Public Safety for operating budgets from $200-$400 thousand with, "Beyond the Blue: Rifle Training". The video was produced as a tool for the City of Kent Police Department lateral entry officer recruitment. The video can be viewed at https://vimeo.comlalbuml33208751videoll2O544797 LAW . The department negotiated terms and prepared a draft of the jail medical contract for review by Valley Medical Center. . The closure of CMM medical marijuana dispensary on Central Avenue was negotiated. . Staff researched and prepared a response to the letter sent by a law firm retained by the Master Builders' Association, alleging that the City's Fire Impact Fee ordinance required its own, separate public hearing prior to adoption. . Our office, Domestic Abuse Women's Network (DAWN) and the Washington State Department of Corrections assisted a victim of domestic violence to relocate to a secret location out of state. Her abuser will serve four years in jail. . The jury week resulted in three trials — two guilty and one not guilty plea and 17 pleas of guilty to the offence of DUI or DUI related crimes. . We assisted an elderly couple (81 and 84) through the criminal justice system as victims of domestic violence from their grandson — we were able to reach a resolution that they Page 2of10 complete safety planning and we were able to get their grandson the mental health assistance he needed. Family was reunited with many services surrounding them. MUNICIPAL COURT . School Zone Camera Ticket Update: o Sunrise Elementary and Neely- O'Brien Elementary started issuing tickets to speed violators on the first day of school. As of September 29, 792 tickets have been filed with the court. o Millennium Elementary and Meridian Elementary will start issuing tickets on October 1, 2015. PARKS, RECREATION, AND COMMUNITY SERVICES . Human Services o Merina Hanson, Human Services Manager, and Dinah Wilson, CDBG Coordinator, received recognition plaques from South King County Pride for their work to promote equality at the 2015 Pride Breakfast held at Down Home Catering in Kent. o Staff convened a meeting with Childcare Resources and Centro Rendu to begin to address child care opportunities for the multiple adult ESL classes hosted by Centro Rendu both onsite and in Kent School District Facilities. Three opportunities were identified and the partners will continue to explore. o Lori Guilfoyle, Human Services Coordinator, has been meeting with Kent School District and King County Housing Authority to identify aligned strategies to expand high quality early learning opportunities for parents and caregivers with young children in Kent. This work is building on KSD Kindergarten Readiness and will engage ethnic community based organizations, private and non-profit preschools, and child care centers; expanding existing opportunities focused on Ready by 3rd Grade. o Staff participated in the Community Conversation sponsored by King County about services and programs for children, youth and adults living with mental illness and substance abuse disorders. The conversations are intended to inform King County staff around the County's investments in mental health and substance abuse in regards to the Mental Illness and Drug Dependency (MIDD). MIDD is a countywide 0.1% sales tax generating approximately $53 million per year used specifically for programs and services for people living with mental illness and chemical dependency. MIDD is set to expire in January 2017 unless renewed. o Merina Hanson, Human Services Manager, attended the September Pre-Public Issues Committee (PIC) workshop along with Council Member Boyce. PIC members were asked to share what their cities and/or others in their communities are doing to assist residents experiencing homelessness. o Staff attended the Joint SKC Human Services and Land Use Planners consensus building workshop. The purpose of the meeting was to determine what actions cities collectively want to take together to address homeless and housing issues in South King County over the next year. Much of the discussion ultimately focused on: strategies to maintain healthy and affordable housing, creating political support and awareness to address SKC affordable housing/homeless needs, and increasing SKC local and regional funding for affordable housing. Page 3 of 10 o Staff participated in an informational meeting with Kent School District and Treehouse. Treehouse is an organization with a goal for every child in foster care to graduate from high school on time with a plan to go to college by 2020. o Merina Hanson attended the Urban Consortium Joint Recommendations Committee (JRC). Consortium members voted on the CDBG 2016 Non-Housing Capital Funds. Draft State and Federal Legislative Priorities were also reviewed and discussed. . Facilities Maintenance o Finished the addition of the new office in the Permit Center. o Repaired the brick on the north side of the Centennial Center that was creating a leak inside of the building. o Repaired the ADA ramp at the Green River Natural Resources building. o Rehung the holiday lights on City Hall. o Cleaned all the high gutters on City Hall. o Moved the Building Inspectors from the 3rd floor of centennial to the 1st floor. o Seal coated and restriped the parking lots at Court, Corrections, and Corrections Annex. Repaired transmission fluid lines at station 76. o Finished repairing damaged exterior at the Driving Range. o Replaced exterior doors at the Green River Natural Resources building after attempted break in. o Started demo for new offices at the 18-hole golf course. . HVAC o Performed confidence testing and inspections of fire alarm panels and wet and dry sprinkler systems in all buildings. o Performed back flow testing and inspections of all buildings. o Repaired and cleaned up from a broken sprinkler head at the Corrections facility. . Recreation at Kent Commons o Kent Parks Youth Soccer program is underway and anticipating a great season. A total of 104 teams (1,200 participants) began practicing in late August in preparation for two Jamborees (Pre-K and K, Elementary) hosted by the Parks Department on September 12 and 19. Kent Parks Sports fields along with 27 Elementary School fields will be filled with soccer practices and games for the next 10 weeks through early November. Parents appreciate the City's support in programming community based activities in their children's neighborhood. The social and personal health benefits the program provides the youth of our community are endless. oThe Lake Meridian beach season officially ended on Labor Day. Following are the final tallies for 2015 Lake Meridian Beach Season Stats: • Attendance: 85,001 • 911 Calls: 5 • Water Rescues: 15 • Missing Persons: 4 • Heat Exhaustion/ Serious Injury: 4 • Trespass/Assault: 1 • Group Usage: 16 Page 4of10 • Lightning/ Thunder Weather: 1 • Life Vest Handouts: 2,375 oThe Acacia Foundation, a Turkish American cultural nonprofit organization with the mission of cross-cultural dialogue by emphasizing universal values of Kent, held a prayer meeting at the Kent Commons Community Center Thursday, September 24. There were 250 people in attendance at this event. As an urban center, the Kent Commons creates connections for people and families in our community. . Cultural Service Programs o Mixed media collages, paintings, and graphic works by Jesse Lloyd Proebstel and Siege are on display in the Centennial Center Gallery. The show opened on Thursday, September 17 with a 4-7 p.m. public reception. The reception was in conjunction with the Kent Downtown Partnership's Third Thursdays Art Walk for September. Approximately 50 people attended. oThe 2015-2016 Spotlight Series season opens on Friday, October 2 with a performance by American folk music legends, The Kingston Trio. Currently the show is more than 80% sold. . Senior Center Thursday, September 24, the FDCares division of the Kent Regional Fire Authority sponsored and organized a Wellness Fair at the Kent Senior Activity Center. Thirty vendor booths provided information on such topics as housing, home care, health, transportation, and senior resources. A boxed lunch was provided by Farrington Court, Aegis Living and the Weatherly Inn for the first 100 attendees. Over 200 seniors attended the fair. . Youth-Teen-Adaptive o The 4th Annual World Wide Day of Play was held Saturday, September 26 at the Kent Parks Teen Center. Kids and families from across Kent turned off their computers, unplugged phones and digital gadgets and went outside for old fashioned games and fun. The event featured everything from gunny sack races to basketball. Participants enjoyed healthy snacks. A great time was had by all attendees. o After School All Stars and After School Energy kicked off the school year on Monday, September14. The program is hosted at 13 different elementary and middle school sites and involves approximately 35 students on site. The program goal is to help kids achieve the recommended one hour of high energy activity each day along with other health and nutrition elements. Popular activities include sports, tag games, and cooking classes. o The need for Adaptive Recreation programming is evident in the fact that all programs are running at capacity as the new school year begins. Programs include the popular social program, Studio 315, Community Exploration, Trips and Tours, Health and Fitness, Sports, Creative Arts, Cooking and Technology. POLICE . Staff changes - Hiring/Retirement/Recruitment/Leaves/Promotions The Corrections Sergeants promotional assessment will be conducted on Thursday October 01. There are seven corrections officer candidates vying for one sergeant position. Page 5 of 10 . Significant crime activities/arrests/investigations in September o September 22 — Ishtar Restaurant, 421 S. Central — Second 'illegal discharge' since August — no one was hit. Patrons were uncooperative; Special Investigations working location. o September 24 - Armed robbery at the Transit Center. The suspect was captured along with the gun by responding officers. o September 24 — Shots fired at Waterford Apts. Three subjects contacted and two arrests were made. A stolen gun was recovered. . Major Emphasis Patrol o DUI Emphasis — 36 contacts, 32 tickets written, 1 DUI o Racer Emphasis — 18 contacts, no tickets, 4 subjects arrested for trespass PUBLIC WORKS . Streets o Street Maintenance • Prep asphalt walking path on Meeker between Russell Rd and Frager Rd • Load sander/plow for winter prep • Asphalt repairs on Madison Ave north of Meeker st • Remove sidewalk panels on James from Alvord Ave to Hazel Ave • Blade areas in the Natural resource center with the Motor Grader o Signs, Markings & Litter Removal • Unplanned maintenance in the Valley • Remove damaged recycling dispenser at Central Ave S, south of Willis St • School Sign Replacement on Meeker st, 64th Ave S • Replace damaged recycling dispenser on W Harrison St between 2nd Ave s and 4th Ave S • Install sign bases in the Valley and on East Hill • Pick up litter, remove debris and remove illegal signs on West & East Hills, North & South Valley o Vegetation • Water Veg: Weed eat at Clark Springs Watermain (204th Ave SE and 208th Ave SE), Prune trees at PS#5 • Wetland Mitigation Crew: weeding, clean up, collect seeds and inventory at GRNRA Nursery; line trim wetlands at the Lake Meridian Outlet near Kent-Kangley and 152nd Ave SE and at the channels on 64th Ave S and S 226th St • Sidearm Mower: 248th 116th to 132nd 132nd 280th to 287th • Wetland maintenance crew: Mow, weed eat and pick up litter at GRNRA on 64th and 212th; Mow and weed eat 72nd Diversion channel from 68th to 72nd • Street Vegetation: Mow, pick up litter and line trim on West Valley corners from 228th to 196th, Mow strips on 240th from Central to 132nd • Holding Pond Crew: Falcon Crest (10905 SE 219th PI), Easton Benson Hills (21327 109th Ave SE), Benson Place (SE 216th St and 109th Ave SE), Benson Meadows #2 (2102 109th PI SE), Cottonwood Court (11320 SE 212th St), Montera (11519 SE 219th PI), Montera Tract B (11308 219th PI SE), Carena Glen (11417 SE 215th St), Stonepine East (10602 SE 213th Ct). Page 6of10 . Water • Source & Supply/SCADA • Daily water treatment run • Install repaired Well #3 motor at 212th Treatment Plant • Seattle PRV maintenance • Misc. Water Facility security light upgrades • Start-up Rock Creek augmentation (normal range — 2cfs) • Security system upgrade research for entries • Equipment preventative maintenance work orders • Mains & Services • Install air-vac & vault at 923 Cherry Hill • Shops Inc. project's area restoration • Asphalt patches from water repairs and Shops Inc. projects • Service requests from Customer Service • Hydrants & Large Meters • Utility Locates — Citywide • Hydrant repair (24611 116th Ave) • Replace guard posts at Hexel large meter • Hydrant replacement at 10204 S. 240th St. • Repair South Seattle Auto Auction meter • Hydrant operations; Kekoa quarter section 622, Burfoot quarter section 623, continued from last week. . Storm • Vactor cleaning storm system in the area of 212th and James, 200th and 100th and misc. NPDES structures • Prep and install drainage system on Cedar and Prospect • Assessing Vaults city wide . Sewer • Storm drain install at Horseshoe pump station • TV Existing Storm Map M (area from 259th to 240th and Washington to Central) • Pump station maintenance at Lindental HVAC • Man hole change outs on 124th and 196th • System check prep on 240th • Raise manholes on 240th . Warehouse •Assist Fleet Services when needed • Haul out spoils as trucks become available • Misc. small equipment repairs • Work on acquiring new Best cores and keys to re-key Water Dept facilities • Assemble and install the cantilever pipe rack in the Water yard . Fleet/Radio Shop o Radio Shop • Programming Radio ID's and software update • Prep for wave one of the Repeater install-install main frame computer system • Misc. Electrical repairs to vehicles Page 7of10 o Fleet Shop • 12 Police vehicle preventative services and repairs, 5 detective vehicles and 3 Traffic vehicles • Replace the starter in the F450 • Service welding on the trailer • 3 vehicles out for body repair • Checking sanders and plows for Winter season • Air brake inspections • Misc Motor pool services and repairs . Design o Design Engineer II position has closed with 23 applicants received. Reviewing applications and will schedule interviews within the next 2 weeks. o Staff is continuing to investigate options for filling the funding gap for the Kent Regional Trails Connector project. Meeting with stakeholders to remove elements to bring costs in alignment with funding. o Staff has begun selection process for structural consultant for the S. 228th Street Union Pacific Railroad Grade Separation Project. Also investigating moving federal funds from the Construction Phase to the Right-of-Way Phase. o Final Design review plans and specs have been distributed for the Armstrong Springs project. Will bid project in early October. o We are completing paperwork from the Washington State Department of Commerce for the $500,000 from the state legislature for the S. 228th Street Bicycle facility. o Working on permitting and design for the 72nd Avenue Improvement Project. o Designing Pacific Highway South traffic island landscaping with bid date in early October. Consultant finalizing irrigation system. o Progressing with design on the 1't Avenue - Smith to James Street project. Funding in the amount of $272,000 for this project is included in the state budget. o Preparing final design plans and specs for Phase 1A of the S. 224th Street Improvement Project. o Drafting interlocal agreement with King County Flood Control District for the Milwaukee II Levee. o Tracing with King County for geotechnical investigations for the East Valley Highway slump. . Land Survey o Central Ave. South Improvements: As-builting portions of the west side curb. o Upper Russell Road Levee — South Reach: Staking Joint Trench vaults and storm improvements. o Briscoe/Desimone Reach 4: Staking wall footings and storm improvements. o North Park Drainage Improvements: Processing as-built data. o 262nd Right of way calculations. o 228th UPRR Grade Separation: Calculating right of way and property boundaries for Phase I. o Economic Development Reviews: Professional review of submittals for adherence to KCC, WAC and RCW as they pertain to land segregation. . Construction o Briscoe-Desimone Levee Improvements - Reach 1: Work on the Corps of Engineers Project is in progress. The City of Kent is not involved with this phase of work at Briscoe, Reach 1. Page 8of10 o Central Ave S. Pavement Preservation and Utility Improvements: • Paving along the getter line on the West side of Central Ave from SE 259th to the Green River Bridge is complete and sidewalk replacement will proceed this week, as weather permits. • Overlay paving from SE 259th St to the Green River Bridge has been postponed under the direction of the City of Kent until the completion of all other improvements are complete. Final overlay paving from Willis St to the Green River Bridge will take place in one mobilization. • Sewer main and side sewer lining is ongoing and will be in progress for the next several weeks from Willis St to the Green River Bridge. This work is approximately 60% complete. • Water main installation from Willis St to SE 259th will begin in mid-October. o SR 516 to S 231't Way Levee Improvements, Russell Rd Upper Levee — South Reach: The contractor is completing joint utility trenching and the installation of French Drains at the toe of the levee slope in preparation of levee fill placement begin the week of October 5, as weather permits. 0 2015 Asphalt Overlay: • Replacement of channelization on 118th Ave SE and 109th Ave SE was cancelled at the end of last week due to we weather and is now rescheduled for Friday, October 2 (weather permitting). • Replacement of speed humps and channelization on 40th Ave S (S 272nd to Cambridge Ct) and 42nd Ave S (S261st to Reith Rd) is scheduled for Friday, October 2 (weather permitting). o W. Gowe St: Work is currently focused on the South side of W Gowe St. Curb & gutter and sidewalk replacement is ongoing and will be followed by a full overlay from 4th Ave to 6th Ave on the week of October 5, weather permitting. o North Park Drainage Improvements: All contract work on this project is complete. o Briscoe-Desimone Levee — Reach 4: Forming and rebar placement for the wall footing and sheet pile installation will all take place this week. Concrete placement for the wall footing is expected to proceed during the week of October 5. The trail closure with a detour route is in effect until project completion. o 76th Ave S Drainage Improvements: This project has been awarded to Accord Contractors of Bellevue. The contract is currently with Accord for their review and signature. o Development Projects: • Performance walk-thru's for Morford Meadows 2 (Paulson Plat) are due on Friday, October 2 • Grind and overlay work on Kent-Kangley Rd between SE 256th St and SE 116th St will be taking place at night beginning the week of October 5 as weather allows. . Special Projects/Transportation: oApproximately 1,100 street lights have been converted to LEDs. The contractor is completing approximately 70 — 80 lights per day. The LED street light conversion project has been substantially complete at the following locations: • E. Valley Highway north of S. 208th St. • 64th Ave S. from James Street north to S. 224th Street • Veteran's Drive/228th Street — Military Road to 80th Ave. Page 9of10 o Restored loop operation at the following locations: • Military Rd & Reith Rd • 42nd AV S & Reith Rd • SR167 SB Ramp & Willis St • 4th AV & Willis St o Signal Techs began installation of the new Alpha Traffic Signal UPS units. o Repair cost invoices submitted for damage to 1 traffic controller cabinet and 1 street light pole . Environmental o Interviews will be held on Wed Oct 7 for the Environmental Conservation Analyst position; five candidates. o Environmental Engineering Tech II should be advertising soon. o Sewer Code (KCC 7.04) currently being amended to improve Fats Oils and Grease control and improve enforcement provisions within code. Sounds like there may be a need to address latecomers agreements? Other revisions are being proposed by Legal. Working with Tammy White on this and will send a draft around for review this week. Who needs to see it? o Surface Water Design Manual rewrite in full swing. Be ready for Shawn to invite you to meetings, pester you for input, and ask for review of certain sections. o North Park Drainage Improvements — Project substantially complete. Final walk through will be requested soon. Project addresses minor nuisance flooding in a public alley way between 2nd Ave N and 3rd Ave N and W Cloudy and W Cole Street in the North Park neighborhood. o Mill Creek Culvert Replacements at 76th Ave S —Richard Schleicher will be working on this project. Some preliminary work has begun and a project kick-off meeting will soon occur. The new Project Management Plan and Project Completion Model forms will be used for this project. o FEMA Annual Community Rating System Recertification — Our annual FEMA Community Rating System Recertification has been completed and accepted by FEMA. The annual recertification allows the Kent community to receive up to a 20 percent discount on FEMA flood insurance premiums. o Regional Flood Season prep meetings are coming up in the next few weeks with King County (Oct. 5) and the Corps (Oct. 14). Page 10 of 10 EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION