HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 09/21/2015 1
Public Works Committee Agenda
-'^ Councilmembers: Brenda Fincher - Dana Ralph - Dennis Higgins, Chair
September 21, 2015
4 p.m.
Item Description Action Speaker Time Pace
1. Call to order Chair Higgins 01
2. Roll Call Chair Higgins 01
3. Changes to the Agenda Chair Higgins 01
4. Approval of Minutes, dated August 17, 2015 YES Chair Higgins 03 03
5. James Street Bicycle Path (Washington Ave. YES Mark Howlett 05 07
to Interurban Ave.) - Grant
6. Information Only/Fall Recycling Event - NO Gina Hungerford 03 11
October 10, 2015
7. Information Only/Adopt-A-Street Program NO Gina Hungerford 05 13
Update
8. Information Only/lit Avenue South — Smith St. NO Ken Langholz 05 15
to James St. Project Update
9. Information Only/Residential Traffic Calming NO Rob Knutsen 10 17
(RTCP) Program Update
10. Information Only/2015 Street Vegetation NO Bill Thomas 15 19
Management Update Scott Schroeder
Unless otherwise noted, the Public Works Committee meets at 4 p.m. on the first and third
Monday of each month at Kent City Hall, Council Chambers East, 220 41h Ave S, Kent, WA
98032. For additional information please contact Cheryl Viseth at 253-856-5500.
Any person requiring a disability accommodation should contact the City Clerk's
Office at 253-856-5725 in advance. For TDD relay service call Washington
Telecommunications Relay Service at 1-800-833-6388.
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Public Works Committee Minutes 3
August 17, 2015
Item 1 — Call to Order: The meeting was called to order at 4:01 p.m. by Committee Chair,
Dennis Higgins.
Item 2 — Roll Call: Committee members present: Higgins Ralph and Fincher were present.
Item 3 — Chances to the Agenda: There were no changes to the agenda.
Item 4 — Approval of Meeting Minutes Dated August 3, 2015:
Committee member Fincher MOVED to approve the minutes of August 3, 2015. The
motion was SECONDED by Committee member Ralph and PASSED 3 - 0.
Item 5 —Consultant Agreement with GEI for Construction Support for Briscoe-Desimone
Reach 4:
Kelly Casteel, Design Engineering Supervisor briefly touched on where the Briscoe-Desimone
Levee is located and provided a brief funding history.
Casteel went on to note that the City is continuing to pursue accreditation of the Briscoe-
Desimone Levee from the Federal Emergency Management Agency (FEMA). As part of this
accreditation effort, the City prepared a Conditional Letter of Map Revision (CLOMR) which
identified 4 areas, or reaches, of the levee that do not meet current FEMA standards. These areas
will be repaired utilizing sheet piles to construct a secondary floodwall.
At the August 4, 2015 Council meeting, the construction contract for Reach 4 was awarded to
Razz Construction. Under this consultant services agreement, GEI will provide construction
engineering support for Reach 4.
Committee Member Ralph MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with GEI Consultants, Inc. in an amount not to exceed
$47,688 to provide engineering services for the Briscoe-Desimone Levee Reach 4
project, subject to final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Committee member Fincher and PASSED
3 - 0.
Item 6 — Consultant Agreement with GeoEngineers for Engineering:
Kelly Casteel, Design Engineering Supervisor noted that this project is in the same location as
item 5. GeoEngineers will provide materials testing and inspection services related to this project.
Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with GeoEngineers, Inc. in an amount not to exceed
$57,541 to provide engineering services for the Briscoe-Desimone Levee Reach 4
project, subject to final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Committee member Ralph and PASSED
3 - 0.
Item 7 — Consultant Agreement with AECOM for Upper Mill Creek Dam Improvements:
Stephen Lincoln, Engineer II, noted that this contract will allow AECOM to continue working on the
project, with focus on obtaining permits from the Department of Ecology and the Army Corps of
Engineers. The permits that are required have a long lead time and are needed in order to
construct the dam improvements.
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Public Works Committee Minutes 4
August 17, 2015
Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with AECOM in the amount not to exceed $64,127.56 to
provide additional design services related to the Upper Mill Creek Dam Project, subject
to final terms and conditions acceptable to the City Attorney and Public Works Director.
The motion was SECONDED by Committee member Fincher and PASSED 3 - 0.
Item 8 — Railroad Agreement for Milwaukee II Levee:
Mark Madfai, Design Engineering Supervisor noted that this is a long awaited agreement with the
Railroad for the Milwaukee II Levee segment, which lies between 3rd Avenue and the west side of
the Union Pacific Railroad Embankment and connects the Horseshoe Bend Levee with the Foster
Park Levee.
A portion of the proposed levee would consist of a levee wall constructed on the east side of the
Union Pacific railroad track embankment. Within the railroad right of way the levee would then
cross the embankment using concrete jet grouting to connect with the Foster Park Levee on the
west side. In this way the levee would be considered continuous by FEMA, which is necessary for
accreditation of the levee system. This agreement allows for the construction and maintenance of
the levee within the railroad right of way.
Committee member Fincher MOVED to recommend Council authorize the Mayor to sign
the Levee Facility Construction and Maintenance Agreement with the Union Pacific
Railroad for the Milwaukee II Levee, subject to final approval by the City Attorney and
Public Works Director. The motion was SECONDED by Committee member Ralph and
PASSED 3 - 0.
Item 9 - Transportation Improvement Board — Grant Applications:
Chad Bieren, City Engineer noted that it's that time of year again to apply for project funding
through the Transportation Improvement Board (TIB). Bieren noted that grant agencies are
tightening down on funding, therefore we want to make sure that we apply for grants for projects
that we can have shovel' ready.
To that end, Public Works staff members have looked at the current TIB scoring criteria and
determined which projects would most likely score well and have potential funding for the city's
share of the costs.
Staff is proposing street widening/pavement restoration on 80th Avenue South and a non-
motorized project on James Street. The 80th Avenue South Improvements project extends from -
S. 180th Street to S. 196th Street. The project includes street widening and new sidewalks along
with pavement restoration. It is currently on the TIP to include widening from S. 188th Street to
S. 196th Street, we will include pavement restoration and channelization from S. 188th Street to
S. 180th Street in the TIB application. The James Street non-motorized project would include in-
lane bike lanes and separated path for pedestrians to link Lakeside Boulevard with the Green River
Trail. This is a significant missing link in the non-motorized network. No match has yet been
identified; we are looking at a possible $50,000 match.
Committee member Ralph MOVED to recommend Council authorize the Mayor to direct
staff to complete Transportation Improvement Board grant applications for the 801h
Avenue Improvements, S. 1801h Street to S. 1961h Street and James Street Non-
Motorized Improvements, Lakeside Boulevard to the Green River Trail. The motion was
SECONDED by Committee member Fincher and PASSED 3 - 0.
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Public Works Committee Minutes 5
August 17, 2015
Item 10 — Information Only/Stormwater Utility Analysis Update:
Kristin Lykken, Financial Analyst and Alex Murillo, Environmental Engineering Supervisor provided
an informational PowerPoint following up on questions at the June 15, 2015 Public Works
Committee meeting regarding FEMA flood insurance, businesses with stormwater facilities, and a
comparison of Kent's stormwater utility rate with other local jurisdictions.
Murillo noted that he spoke to Delores Christianson regarding the questions that she'd asked at
the June 15 meeting. He spoke to her in advance of this meeting.
Information Only/No Motion Required
Item 11 — Information Only/Russell Road Update:
Toby Hallock, Environmental Engineer II gave a brief update on the Upper Russell Road Levee
project. Hallock noted that this project is beginning the final stage of construction necessary to
meet FEMA Accreditation standards. Two phases have been completed, and the third phase
extending north from James Street to the Neely Soames House, is beginning construction the
week of August 24 and will be completed this year.
Property access rights to construct the third phase have been acquired. Hallock stated that there
are still some property negotiations underway. A condemnation ordinance will be presented to the
City Council at the Council Meeting on Tuesday, August 18, to ensure acquisition will be able to be
concluded.
Information Only/No Motion Required
Item 12 — Information Only/Thermoplastic Change Order:
Joe Araucto, Pavement Manager noted that we are 99.9% complete with our construction season
and that we are projecting to be well under the approved budget for the 2015 list of Business &
Occupation projects. Araucto provided area maps of proposed sites for where the remaining
dollars could be spent for the 2015 Plastic Marking contract and the asphalt overlay program. If
council concurs, staff recommends adding additional work to our current contracts thus taking
advantage of favorable weather and contractor availability. Staff will come back to the Committee
with the final amount after the estimate is complete.
Information Only/No Motion Required
The meeting was adjourned at 5:25 p.m.
Cheryl Viseth
Council Committee Recorder
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
ys,I' Fax: 253-856-6500
f4�IM T BEN1`�4
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: September 16, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: September 21, 2015
From: Mark Howlett, P.E., Design Engineering Manager
Through: Chad Bieren, P.E., City Engineer
Subject: James Street Bicycle Corridor (Washington Avenue to
Interurban Avenue) - Grant Funding
Move to recommend Council authorize the Public Works Director to sign a
letter to the Puget Sound Regional Council returning the $221,750 grant
for the James Street Bicycle Corridor project subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
Summary: In 2012 the Public Works Department competed for a $1,197,000 design
and construction grant from the Puget Sound Regional Council (PSRC) as part of the
2012 countywide competitive program. The project was not selected for funding.
However, it was placed on a contingency list in case additional funds were obtained
by the PSRC. In October 2013 additional funds became available and the City was
notified that, while the entire $1,197,000 was not available, the design phase of the
project could be funded in the amount of $221,750.
While this was not enough to fund the entire project, the City accepted these funds
with the plan of securing additional funds for the construction phase. Since that time
we have searched for additional funding opportunities and have not been successful
with other grants.
The PSRC has strict policies that require grant funds to be spent in a timely manner.
We have now reached the point where we recommend returning these funds to the
PSRC. PSRC funds may be returned on a voluntary basis and there is no penalty for
returning funds. This project will be eligible to re-apply for grants under future
funding cycles.
Agencies voluntarily returning funds are asked to provide PSRC with a letter or a
memorandum signed by a responsible official requesting the return.
Exhibit: Draft James Street Bicycle Corridor Funding letter dated September 16,
2015
Budget Impact: None. The City has not spent any City or federal funds on this
project, so no repayment to the PSRC is necessary.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte
Public Works Director
400 West Gowe
Kent, WA 98032
Fax: 253-856-6500
PHONE: 253-856-5500
September 16, 2015
Josh Brown
Executive Director
Puget Sound Regional Council
1011 Western Ave, rrr((IIII
Seattle, WA 98104 III
Re: City of Kent - James Street Bicycle Corridor Funding
Executive Director Brown, 0111 Jj,
The City was awarded a $221,750 Surface Tran tion grant for Pre ftu '�Souncl
ry
Engineering of the James Street Bicycle Corrid iroject �rt of the
Regional Council's (PSRC) 2012 Federal Highwa ,,/� i �� ion (FHWA) Countywide
program.
In the original grant application the lied for $1, 000 for the Preliminary
Engineering and Construction phase?rg ect and of selected. However,
additional funds became available as p�� s pare funded through the
contingency list. The City was awarded t 21,7 �Ithe�PE phase. At that time
the City accepted the funds with the intIo i� ursu dditional sources of
revenue to complete th � package � i�s become apparent that the City will
not be able to comp) �e �g packa � n a timely manner.
As a result, the City (' longe a positio�'"tl move forward with this project at this
time. It is with carefu g ifpin that we return these funds. If our
i
funding situation improv � f, a f Lire
, City will consider reapplying for FHWA
funds forTom) Tha u for your understanding and support.
SinceIllfl pal . °o
�1r1
ll i l �Tim LaPorl ' AI ii��
Public Works to
City of Kent Public Works Department
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PUBLIC WORKS DEPARTMENT
� Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
rEwta Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: September 15, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: September 21, 2015
From: Gina Hungerford, Conservation Coordinator
Through: Kelly Peterson, AICP, Transportation and Special Projects Manager
Chad Bieren, P.E., City Engineer
Subject: Information Only/Fall Recycling Event — October 10, 2015
INFORMATION ONLY/NO MOTION REQUIRED
Summary: The Fall Recycling Event is happening on Saturday, October 10, at Hogan
Park at Russell Road 24400 Russell Road from 9:00 am — 3:00 pm. Residents are
invited to bring items not easily recycled at the curb, including appliances, tires,
concrete/asphalt, Styrofoam & up to 3 boxes of documents to shred at no charge.
NW Center will be on site to collect reusable household goods, as well as clothing in
all shapes of repair, wearable or not. We will also have Composters & Worm Bins
available for sale at the event (while supplies last). Flyers will be going out in the
mail this week. The flyer is also available on our website: www.KentRecycles.com.
This event is funded by the Department of Ecology Coordinated Prevention Grant,
the King County Waste Reduction and Recycling Grant, and the Local Hazardous
Waste Management Program Grant.
In case you're not already aware, in the last legislative session, the Coordinated
Prevention Grant, was reduced by 59%, going from the original allocation of
$224,910, to just under $93,000 for the two year grant cycle. Staff is working
diligently to continue to provide the very popular recycling events and waste
reducing activities in both the commercial and multifamily sectors. We will keep you
apprised of any changes that may be necessary.
Exhibit: None
Budget Impact: N/A
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PUBLIC WORKS DEPARTMENT
� Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
rEwta Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: September 15, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: September 21, 2015
From: Gina Hungerford, Conservation Coordinator
Through: Kelly Peterson, AICP, Transportation and Special Projects Manager
Chad Bieren, P.E., City Engineer
Subject: Adopt-a-Street Program Update
INFORMATION ONLY/NO MOTION REQUIRED
Summary: Adopt-a-Street program participants continue to make Kent shine! Regulars
including the Craft Family, Cheri S., and Cris LeCompte are out on their adopted streets a
couple of times a month. Others including Kiwanis, West Hill Neighborhood, Meridian Valley
Golf & Country Club, Friends of Soos Creek, Valley Communications Center Employee Assoc.,
Ingersoll Rand, Republic Services, and newest group, the Sikhs of Washington are out there
quarterly.
We've lost a couple of Adopters that have either changed jobs or moved out of the area,
including the fellow who took care of Veterans Drive. Staff is working with Don Dinsmore to
get the Lions Club on board to adopt that street. A few others have expressed interest in
adopting other streets, some of which are in the sign-up process.
In response to some citizen requests for flags and possibly a monument on Veterans Drive,
we are exploring options. A fieldtrip is planned to walk Veterans Drive to determine where
something might fit best. We will also be discussing funding and potential partnerships to
assist with any proposal.
Exhibit: None
Budget Impact: N/A
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PUBLIC WORKS DEPARTMENT
� Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
rEwta Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: September 16, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: September 21, 2015
From: Ken Langholz, Design Engineering Supervisor
Through: Chad Bieren, P.E., City Engineer
Subject: Information Only/1st Avenue South — Smith St. to James St. —
Project Update
INFORMATION ONLY/NO MOTION REQUIRED
Summary: The City was successful in receiving a $272,000 grant from the Washington
State Department of Transportation through its Regional Mobility Program. This grant
will allow the City to improve 1't Avenue between Smith St. and James St.
Staff will provide the Committee a detailed description of the project and an update on
the status of the project.
Exhibit: None
Budget Impact: The City will receive $272,000 from Washington Department of
Transportation with a required city match of $68,000.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: September 15, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: September 21, 2015
From: Rob Knutsen, Transportation Engineering Specialist
Through: Kelly Peterson, Special Projects/Transportation Manager
Chad Bieren, P.E., City Engineer
Subject: Information Only/Residential Traffic Calming Program (RTCP) -
Update
INFORMATION ONLY/NO MOTION REQUIRED
Summary: The Residential Traffic Calming Program (RTCP), adopted in 2009, was
designed to focus on negative impacts of traffic speeds and volumes to the extent that
they impact residential neighborhoods. Public Works and the Police Department
coordinate efforts to address residents' concerns through education, enforcement and
when applicable construction of traffic calming devices. On average staff receives 20-
30 new concerns each year.
In 2014, three RTCP projects were constructed. These include three speed bumps on
42"d Avenue South, six speed bumps on 100th Avenue SE and 4 traffic circles on SE
223rd Drive / SE 224rd Street. Follow-up studies were completed in the spring of
2015, which confirmed a reduction of speeds in these residential neighborhoods. In
the summer of 2015 two temporary radar speed display signs were constructed on 3rd
Ave S.
Exhibit: None
Budget Impact: No new impact
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
i Phone: 253-856-5500
'( "t rtew � Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: September 16, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: September 21, 2015
From: Bill Thomas, Street Superintendent
Through: Dave Brock, P.E., Operations Manager
Subject: Information Only/2015 Street Vegetation Management
Program Update
INFORMATION ONLY/NO MOTION REQUIRED
Summary: We will present information on our roadside vegetation as well as
update our water and drainage site vegetation program. We will also an update of
the current progress and some of the challenges encountered this past year.
Exhibit: None
Budget Impact: N/A