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40 KENT CITY COUNCIL AGENDAS
1k September 15, 2015
wv . . `�..40.�✓ Council Chambers
Mayor Suzette Cooke
Council President Dana Ralph
Councilmember Jim Berrios Councilmember Bill Boyce
Councilmember Brenda Fincher Councilmember Dennis Higgins
Councilmember Deborah Ranniger Councilmember Les Thomas
*********************************************************************
COUNCIL WORKSHOP AGENDA
5 P.M.
Subiect Speaker Time
Parks Sustainability Jeff Watling 60 min
Mill Creek Drainage Update Tim LaPorte 30 min
COUNCIL MEETING AGENDA
7 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
4. PUBLIC COMMUNICATIONS
A. Historical Note from Kent's 125th Anniversary
B. Public Recognition
C. Proclamation for Mayor's Day of Concern for the Hungry
D. Proclamation for Fire Prevention Week
E. Proclamation for Constitution Week
F. Community Events
G. Public Safety Report
H. Intergovernmental Reports
5. PUBLIC HEARING
A. 2016 Mid-Biennium Budget Adjustment
B. 2016-2021 Capital Improvement Plan
6. PUBLIC COMMENT - Please state your name and address for the record. You
will have up to three (3) minutes to provide comment. Please address all
comments to the Mayor or the Council as a whole. The Mayor and Council
may not be in a position to answer questions during the meeting. For more
details regarding the public comment process, please refer to the section
titled, "Public Comments," on the reverse side.
7. CONSENT CALENDAR
A. Minutes of Previous Meetings and Workshop — Approve
B. Payment of Bills — Approve
(Continued)
COUNCIL MEETING AGENDA CONTINUED
C. Excused Absence for Councilmember Deborah Ranniger — Approve
D. Consolidating Budget Adjustment Ordinance for Adjustments between
April 1, 2015 and June 30, 2015 — Adopt
E. Ordinance to Repeal Independent Salary Commission — Adopt
F. Cumulative Grant Donations to the Auto Theft Task Force Fund —
Authorize
G. School Zone Traffic Safety Camera Program Fund Expenditures -
Authorize
H. Park Place Lane Final Plat (SU-2013-1/RPP5-2150547) — Approve
I. 2015 Asphalt Grinding — Accept as Complete
8. OTHER BUSINESS
9. BIDS
A. 76th Avenue S. Storm Drainage Improvements Project — Award
10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
A. Property Negotiations, as per RCW 42.30.110(1)(c)
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office. The Agenda Summary page and complete packet are on the website at
KentWA.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at 253.856.5725. For TDD relay service, call the Washington
Telecommunications Relay Service at 1.800.833.6388.
COUNCIL WORKSHOP
1) Parks Sustainability, Jeff Watling
2) Mill Creek Drainage Update, Tim LaPorte
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CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
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PUBLIC COMMUNICATIONS
A) Historical Note from Kent's 125th Anniversary
B) Public Recognition
C) Proclamation for Mayor's Day of Concern for the Hungry
D) Proclamation for Fire Prevention Week
PUBLIC COMMUNICATIONS CONTINUED
E) Proclamation for Constitution Week
F) Community Events
G) Public Safety Report
H) Intergovernmental Reports
KE'* [ a Agenda Item: Public Hearing — 5A
TO: City Council
DATE: September 15, 2015
SUBJECT: 2016 Mid-Biennium Budget Adjustment — First Public Hearing
MOTION: (No action required)
SUMMARY: This is the first public hearing on the 2016 mid-biennium budget
adjustment at the regular City Council meeting. Public input is welcome as the
City begins to prepare the 2016 mid-biennium budget adjustment.
EXHIBITS: None
RECOMMENDED BY: Finance Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: N/A
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KE'* [ a Agenda Item: Public Hearing — 513
TO: City Council
DATE: September 15, 2015
SUBJECT: 2016-2021 Capital Improvement Plan — First Public Hearing
MOTION: (No action required)
SUMMARY: This is the first public hearing for the 2016-2021 Capital
Improvement Plan. Public input is welcome as the City begins to prepare the
2016-2021 Capital Improvement Plan.
EXHIBITS: None
RECOMMENDED BY: Finance Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: N/A
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 7A - 7B
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through I.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the workshop and council meeting of September 1,
2015.
7B. Approval of Bills:
Approval of payment of the bills received through August 15 and paid on August
15 after auditing by the Operations Committee on September 1, 2015.
Approval of checks issued for vouchers:
Date Check Numbers Amount
8/15/2015 Wire Transfers 6347 - 6366 $1,934,073.60
8/15/2015 Regular Checks 695519 - 695945 $2,186,300.45
Void Checks ($0.00)
8/15/2015 Use Tax Payable $1,571.71
$4,121,945.76
Approval of checks issued for payroll for August 1 through August 15 and paid on
August 20, 2015:
Date Check Numbers Amount
8/20/2015 Checks $0.00
Voids and Reissues
8/20/2015 Advices 351774 - 352613 $1,435,793.94
$1,435,793.94
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KE O T
N(p5N O'I'U 1
Kent City Council Workshop Minutes
September 1, 2015
The workshop meeting was called to order at 5:02 pm by Council President Ralph.
Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins and Thomas.
Kina County Assessor's New Mappina Tool — Philip Sit, Communication and
Outreach Coordinator, King County Assessor's Office presented "LocalScape" the new
King County mapping tool. He discussed the 2015 Property Value Statements and
highlighted property values in Kentridge. He displayed live statistics in LocalScape and
noted that permit, property, school, and census information from 2010 to present
could be obtained from the website.
Councilmember Boyce confirmed that the system was paid for through an RFQ by the
Assessor's office and is maintained by the King County Information Technology
Department.
Councilmember Higgins communicated that it is a great site and Council President
Ralph noted that the website is well done.
Councilmember Fincher thanked the Assessor's office for the website.
2—" Ouarter 2015 Financial Report — Aaron BeMiller, Finance Director briefed the
Council on the bond refunding ordinance and what has transpired with the sale of the
municipal bonds set to close on September 9. He noted that all six of the refunding
requirements have been fulfilled, and the savings from the sale of these bonds is
$844,000.
BeMiller continued by presenting the 2nd Quarter 2015 Financial Report. He began by
discussing internal debt reduction, reviewing interfund obligations and deficit fund
balance successes.
Council President Ralph stated that the end of the year positive balance in the Capital
Improvement Fund has come a year earlier than originally anticipated.
BeMiller reviewed the 2015 Budgetary Status in comparison to previous years, the
general fund cash flow, 2nd Quarter revenue collections, revenues by classification and
revenues by major type.
Barbara Lopez, Assistant Finance Director highlighted B&O tax annual collections,
collections by quarter and the B&O tax program statistics.
Councilmember Boyce confirmed with Lopez that there is still one existing B&O team
position to fill.
Council President Ralph verified that the businesses indentified could have been
existing businesses and were not aware of the B&O tax, therefore, considered new.
Kent City Council Workshop Meeting Minutes
Councilmember Berrios confirmed that the new B&O employees were hired in April and
May of this year.
Councilmember Fincher confirmed that the final position to fill is the B&O Compliance
Officer.
Council President Ralph verified that the City has collected almost $900,000 and can
cover the increases with $410,000 in ongoing annual collections.
Councilmember Berrios confirmed with Lopez that no field audits have been conducted,
thus, any revenues from field audits haven't been realized as of yet.
Lopez continued and presented the staff activities and an audit timeline. She noted
that currently the B&O staff consists of four people.
Councilmember Boyce stated he is pleased with the information presented and
thanked Finance for their work.
Council President Ralph stated she is thankful that there was open and honest
conversation concerning this.
Councilmember Berrios thanked Lopez for her report to the Council. He pointed out
that $177,000 would go into the CIP.
BeMiller continued and highlighted the 2 n d Quarter Revenue Collections from all other
funds. He presented the general fund and other fund spending compared to the budget
by classification, to which he noted are all at good levels.
Mid-Biennial Budget Adiustment Update — Aaron BeMiller, Finance Director
presented the budget update. He reviewed the specific general fund 2016 budget
balancing highlights. He announced that on September 29, Mayor Cooke would be
presenting her balanced budget to the Council. He discussed the upcoming and
continuing budgetary items, to include the state shared revenues as well as the
McCleary case. BeMiller presented a slide concerning the state shared revenues
budgeted by fund which calculate to about $9.1 million and another $4 million in
annexation funds.
Councilmember Higgins inquired about marijuana revenues and BeMiller noted that he
was unsure what funds would be coming to the City if it were to allow marijuana.
Council President Ralph recommended to the Council that they look at areas where
they want to increase revenues and/or reduce expenditures and to be prepared to
discuss them as the City moves into the budget process.
Councilmember Berrios thanked BeMiller for the presentation. He stated it is important
to remember that after coming out of the budget process, the City was looking at a
$2.1 million deficit last year and now we are looking at a $755,000 deficit. He noted
that this has occurred in eight months.
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Kent City Council Workshop Meeting Minutes
Meeting adjourned at 6:04 pm.
Ronald F. Moore, MMC
City Clerk
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KE O T
N(p5N O'I'U 1
Kent City Council Meeting Minutes
September 1, 2015
The regular meeting of the Kent City Council was called to order at 7:01 p.m. by
Mayor Cooke.
Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins and Thomas.
CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF.
Chief Administrative Officer Matheson communicated that the document on the dais
replaces item 70 in the Council packet. He also communicated that the agenda
provided to the public has a bid award listed under item 9 and there is no bid award.
PUBLIC COMMUNICATIONS
A. Historical Note from Kent's 125th Anniversary — Eileen Yamada-Lamphere, on
behalf of the Greater Kent Historical Society, discussed the history of the Japanese
community in the City of Kent. She paid particular attention to the internment camps
of the WWII era and what has transpired in the City since the conclusion of the war.
Council President Ralph noted that the presentation "Growing Up Behind Barbed Wire"
by Amy and Lilly Kato is one of the most moving things she has ever seen. She noted
that both individuals are very active residents who returned to Kent after the war.
B. Public Recognition — Mayor Cooke communicated that the City's Employee of the
Month is John Johnson in the Public Works Department.
Council President Ralph noted that August was a difficult month for first responders in
Washington, especially for firefighters. She noted that a City employee lost their
brother while fighting fires. She thanked first responders for all that they do.
C. Proclamation for National Recovery Month — Mayor Cooke read and presented
the proclamation for National Recovery Month to Mike Heinisch, Executive Director,
Kent Youth and Family Services. Heinisch thanked the Mayor and Council.
D. Community Events — Councilmember Fincher communicated that National Public
Lands Day will take place at Burlington Green Park on September 26, the "Releaf" at
Clark Lake Park event will be October 10, the Arbor Day event at Riverview Park is
October 17, and the 4th Annual Green Kent Day will be October 26 at the Green River
Natural Resource Area.
Council President Ralph congratulated the Seattle Mist for winning their league
championship. She noted that ShoWare Center events include the Seattle Rock-a-Thon
on September 15, Frankie Beverly featuring Maze on September 19, the Ringling
Brothers, Barnum, and Bailey Circus from September 24 — 27, the Seattle
Thunderbirds season opener on October 3, and the sold out Scorpions with
Queensryche concert on October 9.
Kent City Council Meeting Minutes
Mayor Cooke said the King County Library has classes for people looking for jobs,
English classes, provides assistance to people working to obtain their citizenship, and
conducts other excellent programs and classes. She noted that there is a gently used
book selling event on October 18 — 20 at the library with the proceeds from the sale
going to assist programs for children and teens. Mayor Cooke also noted that the
event with Amy and Lilly Kato, as was previously announced, is also that weekend.
E. Economic and Community Development Report — Ben Wolters, Economic and
Community Development Director stated that there has been a public outreach
program leading to a workshop on September 10 called, "Meet me on Meeker Street."
The workshop involves staff and a consultant that will present a new picture of what
the Meeker Street corridor can look like through a "complete street" emphasis. The
goal of the program is to develop a unified, high-level vision for Meeker Street, and
create an urban design plan for grant funding opportunities. He also noted that the
overpass on Meeker Street was power washed and cleaned up. Wolters highlighted
Workforce Development and that the City has been working to facilitate partnerships
and reach out to employers to enhance the workforce in the City. He discussed the
King County "Outside the Bus" program and the City's "Grow Transit Options in the
Valley" plan to address alternative transportation needs for Kent employers.
Continuing, he announced that the City has found a partner interested in doing the
environmental study to clean the Brownfield property. Wolters communicated that the
Centerpointe property has a vacancy rate higher than what the City would like, and
are exploring the idea of putting a hotel in the parking lot to draw business. He
reported on the first Kent Valley Warehouse Sale and announced that the businesses
liked what happened that day.
Mayor Cooke communicated that the next warehouse sale event will be September 25
— 26.
Wolters noted that the sales tax derived from this event is good for the City revenues.
Continuing, he noted that the East Hill former Tops location is still for sale, and the
City is actively pursuing reinvestment on this site.
F. Interaovernmental Reports — Council President Ralph highlighted that the
regional committees are on break and there are no reports.
PUBLIC HEARING
None.
PUBLIC COMMENT
1. Nancy Simpson, Kent — Simpson communicated that she is here to invite the
Council to the Greater Kent Historical Museum annual fundraising event. She noted
that Steve Edmondson will be speaking at the fundraiser.
2. Toni Troutner, Kent — Troutner stated that she is very excited about and
highlighted the advantages of having a Kent YMCA. She stated that she worked for the
YMCA and looks forward to what the YMCA brings to the City.
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Kent City Council Meeting Minutes
3. Jacob Dreyfus, Kent — Dreyfus communicated that he is concerned about the
Green River Levee Improvement Project. He said at the last Council meeting there
were many concerns expressed from residents. He stated that the Council did a great
job in allowing the residents an opportunity to speak, but King County and FEMA did
not. He expressed concerns with the devaluation of their homes and felt there are
more cons to the project than pros.
4. Russell Everly, Kent — Everly thanked the Council for their work on the
Comprehensive Plan and pointed out that Charlene Anderson, Assistant Planning
Manager and her staff did a great job putting the plan together. He noted that his
neighborhood is affected by the plan, and he is pleased with the revisions. He again
thanked the Council for their hard work.
CONSENT CALENDAR
Council President Ralph moved to approve Consent Calendar Items A through
Q, seconded by Councilmember Thomas. Motion carried 6-0.
A. Approval of the Minutes — Approve. The minutes of the workshop and council
meeting of August 18 were approved.
B. Approval of Bills — Approve. Bills received through July 31 and paid on July 15
and July 31 after auditing by the Operations Committee on August 18, 2015 were
approved.
C. Excused Absence for Councilmember Deborah Ranniger — Approve. The
council was authorized to approve an excused absence for Councilmember Ranniger as
she is unable to attend the City Council meeting of September 1, 2015.
D. Consultant Services Aareement with GEI for Construction Support for
Briscoe-Desimone Reach 4 - Authorize. The Mayor was authorized to sign a
consultant services agreement with GEI Consultants, Inc. in an amount not to exceed
$47,688 to provide engineering services for the Briscoe-Desimone Levee Reach 4
project, subject to final terms and conditions acceptable to the City Attorney and
Public Works Director.
E. Consultant Services Agreement with GeoEngineers for Construction
Support for Briscoe-Desimone Reach 4 — Authorize. The Mayor was authorized to
sign a consultant services agreement with GeoEngineers, Inc. in an amount not to
exceed $57,541 to provide engineering services for the Briscoe-Desimone Levee Reach
4 project, subject to final terms and conditions acceptable to the City Attorney and
Public Works Director.
F. Consultant Services Agreement with AECOM for Upper Mill Creek Dam
Improvements — Authorize. The council was authorized to sign a consultant
services agreement with AECOM in an amount not to exceed $64,127.56 to provide
additional design services related to the Upper Mill Creek Dam Project, subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
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Kent City Council Meeting Minutes
G. Levee Facility Construction and Maintenance Aareement with the Union
Pacific Railroad for Milwaukee II Levee — Authorize. The Mayor was authorized
to sign the Levee Facility Construction and Maintenance Agreement with the Union
Pacific Railroad for the Milwaukee II Levee, subject to terms and conditions acceptable
to the City Attorney and Public Works Director.
H. Transportation Improvement Board — Grant Applications — Authorize. The
Mayor was authorized to direct staff to complete Transportation Improvement Board
grant applications for the 80th Avenue Improvements, S. 180th Street to S. 196th
Street, and James Street Non-Motorized Improvements, Lakeside Boulevard to the
Green River Trail.
I. 260th Lane short Plat Bill of Sale - Accept. The council was authorized to accept
the Bill of Sale for the 260th Lane Short Plat street improvement.
J. Evidence Room Custodian Position— Approve. The Mayor was authorized to
use funds budgeted for four unfilled part-time positions in the police cadet program to
cover the cost to hire a new evidence custodian, and add that position to the City's
approved classification/position list at the salary range of AF23.
K. Accountant Position Title — Approve. The Mayor was authorized to create an
Accountant position title and add such position to the City's approved
classification/position list at the salary range of AF34.
L. 2016 Mid-Biennium Budget Adiustment — Set Hearing Date. (No action
required)
M. 2016-2021 Capital Improvement Plan — Set First Public Hearing Date. No
action required)
N. 2015 Second Ouarter Fee-in-Lieu Funds — Accept. $28,500 for fee-in-lieu
funds and amend the Community Parks Reinvestment Program budget for future
expenditures in the Linda Heights Park and Kent Memorial Park budgets were
accepted.
0. Ordinance Amending Kent City Code Chapter 8.03, Animal Control — Adopt.
Ordinance No. 4162 that amends Chapter 8.03 of the Kent City Code to enact dog
leash and waste removal provisions, to clarify enforcement may be by both police
officers and animal control officers, and to clarify that the City has contracted with
King County Animal Control for animal control, sheltering, and licensing services within
the City of Kent was adopted.
P. Comprehensive Plan Update, Ordinances (41 — Adopt. Ordinances Nos. 4163
through 4166, pertaining to the comprehensive plan update, to include amending the
City's comprehensive plan text, goals, and policies; amending certain Land Use Plan
and Zoning District map designations; and amending development regulations in the
Kent City Code to implement the comprehensive plan update, as recommended by the
Economic and Community Development Committee were adopted.
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Kent City Council Meeting Minutes
Q. Fire Impact Fee. Ordinance and Interlocal Agreement — Adopt and
Authorize. Ordinance No. 4167, amending Title 12 of the Kent City Code by adding a
new Chapter 12.15, entitled "Fire Impact Fees" was adopted, authorizing the Mayor to
sign the interlocal agreement between the City and Kent Fire Department Regional Fire
Authority for the purposes of setting forth the duties and responsibilities of the parties
with regard to the fire impact fee program, subject to final terms and conditions
acceptable to the City Attorney and Economic and Community Development Director.
OTHER BUSINESS
None.
BIDS
None.
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President. — Council President Ralph communicated that there was a
presentation in the workshop from the King County Assessor's office concerning their
new mapping tool. She noted that the final three items were all finance related, and
the City is making some significant strides when it comes to lowering the City's debt.
She highlighted that the sales tax and revenues information was positive. She noted
that the first conversation concerning the budget will be on September 29 at a special
Council meeting where the Mayor will present her budget.
B. Mayor. — Mayor Cooke communicated that she attended the Association of
Washington Cities (AWC) retreat. She thanked the Council and the staff for their
assistance in bringing a greater understanding to the education needs here in Kent.
She also pointed out that she is a part of the group that will review the King County
Metro transit services plan. Their task will be to work on ways to accommodate those
who need alternative transportation services.
C. Chief Administrative Officer. — Chief Administrative Officer Derek Matheson
communicated that the Chief Administrative Officer Report is in the packet. He added
that the City is working on a consultant services agreement with Karras Consulting to
fill the vacant Human Resource Director position. Karras Consulting was used by the
City to hire both Finance Director Aaron BeMiller and himself. He noted that the
position should be filled by the end of this year or the beginning of next year. He
added that there is no executive session.
D. Economic & Community Development Committee. — No report.
E. Operations Committee. — In the minutes.
G. Parks and Human Services Committee. — Councilmember Fincher
communicated that animal control services code and services agreement with King
County was reviewed. She noted that the leash and scoop laws were passed
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Kent City Council Meeting Minutes
unanimously through the Committee and it was adopted in tonight's consent agenda.
She announced that the Parks Department is opening a "Do It Yourself' website.
G. Public Safety Committee. — No report.
H. Public Works Committee. — No report.
Councilmember Higgins announced that there was a lot of work done on the
Comprehensive Plan update, which was adopted in the consent calendar. He noted
that it is done every six years in a City's history and thanked the community for
attending all the Land Use and Planning Board meetings and being a part of the
process. He noted that this is a needed and necessary process to build a better Kent.
He also communicated that the Fire Impact Fee for the Regional Fire Authority was
adopted in the consent calendar and it is a significant milestone. Impact fees, he
noted, are assessed because Kent is growing and are needed to build a more robust
fire department to handle a bigger City. He stated that the fees can be fine-tuned in
the future, and there can be deferrals until occupancy of a new building. He thanked
the City staff and those at the Regional Fire Authority who worked on the fees.
Council President Ralph noted that this item has had many, many hours spent on it,
and work on implementing any deferment of the fees will be started immediately.
I. Reaional Fire Authority. — No meetings in August. However, there is a meeting
tomorrow September 2 at 5:30 p.m. at Station #78
EXECUTIVE SESSION
None.
ACTION AFTER EXECUTIVE SESSION
None.
Mayor Cooke highlighted that school is in session and urged all children and drivers to
be careful. She also noted that the school zone cameras are up and running.
ADJOURNMENT
The meeting adjourned at 8:20 p.m.
Ronald F. Moore, MMC
City Clerk
6
KE'* [ a Agenda Item: Consent Calendar - 7C
TO: City Council
DATE: September 15, 2015
SUBJECT: Excused Absence for Councilmember Deborah Ranniger - Approve
MOTION: Approve an excused absence for Councilmember Ranniger as she
is unable to attend the City Council meeting of September 15, 2015.
SUMMARY: Councilmember Ranniger is unable to attend the City Council meeting
of September 15, 2015.
EXHIBITS: None
RECOMMENDED BY: Council President Ralph
YEA: N/A NAY: N/A
BUDGET IMPACTS: N/A
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KE'* [ a Agenda Item: Consent Calendar — 7D
TO: City Council
DATE: September 15, 2015
SUBJECT: Consolidating Budget Adjustment Ordinance for Adjustments between
April 1, 2015, and June 30, 2015 - Adopt
MOTION: Adopt Ordinance No. , consolidating budget adjustments
made between April 1, 2015 and June 30, 2015, reflecting an overall budget
increase of $3,405,773.
SUMMARY: Authorization is requested to approve the technical gross budget
adjustment ordinance reflecting an overall budget increase of $3,405,773.
An overall increase of $3,114,077 was previously approved by Council, including:
$1.5 million federal grant for Central Ave South Improvements
$787,846 for the Coop Watershed Management grant
Nearly $330,000 for King County Flood Control District Sub-Regional
Opportunity grants for projects at Upper Mill Creek and Lower Russell Road
$164,268 of fee-in-lieu monies received from developers for various park
locations
$75,000 King County Youth Sports Facility grant for the wiffleball field at
Kent Memorial Park
$123,941 in King County grants for solid waste reduction and recycling
programs
The remaining amount not yet approved by Council is an overall increase of
$291,696, including:
$140,696 to recognize revenues received by Parks in 2014 for various fees,
cell tower leases, and donations, to be spent on various Parks projects
$151,000 for an accounting change to properly record costs incurred by
facilities and golf that are repaid to the City by an external agency
EXHIBITS: Ordinance
RECOMMENDED BY: Operations Committee
YEA: Ralph, Thomas, Boyce NAY:
BUDGET IMPACTS: These expenditures are funded by grants or other new
revenues.
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ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, approving the
consolidating budget adjustments made between
April 1, 2015 and June 30, 2015, reflecting an
overall budget increase of $3,405,773.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. — Budget Adiustments. The 2015-2016 biennial
budget is amended to include budget fund adjustments for the first quarter
of 2015 from April 1, 2015 through June 30, 2015, as summarized and set
forth in Exhibit "A," which is attached and incorporated into this ordinance.
Except as amended by this ordinance, all terms and provisions of the
2015-2016 biennial budget Ordinance No. 4137 and 4149 shall remain
unchanged.
SECTION 2. — Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
1 2015-2016 Budget Adjustment
Second Quarter- 2015
SECTION 3, — Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state, or federal laws, codes, rules, or
regulations.
SECTION 4, — Effective Date. This ordinance shall take effect and
be in force thirty (30) days from and after its passage, as provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of 2015.
APPROVED: day of 2015.
PUBLISHED: day of 2015.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
P'.ACivilAOrdinanceVBudge[Adjustment ordinance 2nd Quarter zols.doc:
2 2015-2016 Budget Adjustment
Second Quarter- 2015
Exhibit A
City of Kent
Budget Adjustment Ordinance
Adjustments April 1, 2015 to June 30, 2015
Total
Previously Approval Adjustment
Fund Title Approved Requested Ordinance
001 General Fund 17,000 - 17,000
160 Criminal Justice Fund 20,985 - 20,985
170 Environmental Fund 123,941 - 123,941
310 Street Capital Projects 1,500,000 - 1,500,000
320 Parks Capital Projects 295,095 140,696 435,791
440 Sewerage Operating Fund 1,116,863 - 1,116,863
480 Golf Operating Fund - 26,000 26,000
540 Facilities Management Fund 40,193 125,000 165,193
Total 3,114,077 291,696 3,405,773
Budget Adjustment Detail for Budget Changes
April 1, 2015 to June 30, 2015
Not
Approval Previously Previously Total
Date or Approved by Approved by Adjustment
Other Fund Council Council Ordinance
001 -General Fund
1 4Culture Sustained Support Grant 06/02/2015 17,000 17,000
Total General Fund 17,000 - 17,000
160 -Criminal Justice Fund
160 St Farm Insurance Racing Grant 04/21/2015 14,000 14,000
160 WA St Pks&Rec Boat Safety Grant 04/21/2015 6,985 6,985
Total Criminal Justice Fund 20,985 - 20,985
170 - Environmental Fund
170 KC Solid Waste/Reduce/Recycle Grant 01/20/2014 90,161 90,161
170 Sea KC Health Dept(LHWMP) 01/20/2014 33,780 33,780
Total Environmental Fund 123,941 - 123,941
310 -Street Capital Projects
310 Central Ave S Improv Federal Grant 06/02/2015 1,500,000 1,500,000
Total Street Capital Projects 1,500,000 - 1,500,000
320 - Parks Capital Projects
320 Fee-in-lieu to Com/Green Pk 02/03/2015 11,625 11,625
320 Fee-in-lieu to Com/Green Pk 05/05/2015 70,509 70,509
320 Recognized Actuals(2014 Boat Launch Fees) 2014 9,045 9,045
320 Recognized Actuals(2014 Fuel Tax) 2014 (252) (252)
320 Recognized Actuals(2014 Gift Cards) 2014 26 26
320 Recognized Actuals(2014 Rentals) 2014 6,000 6,000
320 Recognized Actuals(2014 Sale of Big Blue Van) 2014 4,070 4,070
320 Recognized Actuals 9 2014 Cell Tower Leases) 2014 108,553 108,553
320 Recognized Actuals(2014 Donations) 2014 433 433
320 KCYouth Sports Fac Grant 03/03/2015 (104,500) (104,500)
320 Recognized Actuals(2014 REI Donation) 2014 9,950 9,950
320 King Conservation Dist Grant 03/03/2015 55,827 55,827
320 Fee-in-lieu to Com/Green Park 02/03/2015 82,134 82,134
320 Recognized Actuals(KC Levy) 2014 2,871 2,871
320 KCYouth Sports Fac Grant 03/03/2015 179,500 179,500
Total Parks Capital Projects 295,095 140,696 435,791
440 -Sewerage Operating Fund
440 KC Flood Control Dist Op Gt-Upper Mill Crk 01/20/2015 189,028 189,028
440 Coop Watershed Mgmt Grant 03/03/2015 787,846 787,846
440 KC Flood Control Dist Op Gt-Lower Russell 01/20/2015 139,989 139,989
Total Sewerage Operating Fund 1,116,863 - 1,116,863
480 -Golf Operating Fund
480 Recog Reimbursements as Rev(Accounting Adj) 26,000 26,000
Total Golf Operating Fund - 26,000 26,000
540 - Facilities Management Fund
540 CH Campus Space Eff Project 06/02/2015 40,193 40,193
540 Recog Reimbursements as Rev(Accounting Adj) 125,000 125,000
Total Facilities Management Fund 40,193 125,000 165,193
Grand Total All Funds 3,114,077 291,696 3,405,773
eb� rho Agenda Item: Consent Calendar — 7E
N I C,
TO: City Council
DATE: September 15, 2015
SUBJECT: Ordinance to Repeal Independent Salary Commission — Adopt
MOTION: Adopt Ordinance No. , repealing Chapter 2.58 of the Kent
City Code, entitled "Independent Salary Commission."
SUMMARY: On March 3, 2015, the City Council passed Ordinance No. 4142
establishing an independent salary commission to review, establish, increase, or
decrease mayor and councilmembers' salaries. The commission established a salary
schedule for the city's mayor, city council president, and councilmembers.
The salary commission's schedule took effect on August 3, 2015, at the end of the
period when a referendum petition could have been filed. The schedule includes
adjustments to current mayor and councilmember salaries and incorporates a 2.5
percent fixed upward annual adjustment.
The salary commission has expressed that, with the fixed upward annual adjustment,
salaries should stay roughly in line with inflation trends for many years, so the
commission moved to disband. Because long-term salary concerns are satisfactorily
addressed, the commission recommends council repeal the establishment of the salary
commission. Even with the repeal, under applicable state law, the salary schedule,
including the annual 2.5 percent upward adjustment, would remain in place as
originally established by the commission.
EXHIBITS: Ordinance
RECOMMENDED BY: Operations Committee
YEA: Ralph, Thomas, Boyce NAY:
BUDGET IMPACTS: None
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ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, repealing Chapter 2.58 of
the Kent City Code, entitled "Independent Salary
Commission."
RECITALS
A. On March 3, 2015, the city council passed Ordinance No.
4142 establishing an independent salary commission to review, establish,
increase, or decrease mayor and councilmembers' salaries.
B. In accordance with Ordinance No. 4142, the independent
salary commission established a salary schedule for the city's mayor, city
council president, and the councilmembers.
C. The salary commission's schedule took effect on August 3,
2015, at the end of the period when a referendum petition could have
been filed. The schedule includes adjustments to current mayor and
councilmember salaries and incorporates a 2.5% fixed upward annual
adjustment.
D. The salary commission has expressed that, with the fixed
upward annual adjustment, mayor, council president and councilmember
salaries should stay in line with inflation trends for years to come, so the
commission moved to disband.
1 Repeal KCC Chapter 2.58 -
Re. Independent Salary Commission
E. Pursuant to Article XI, Section VIII, of the Washington State
Constitution, elected city official salaries cannot be diminished while in
office, nor can elected city officials fix or raise their own compensation
during their term in office pursuant to Article XXX of the Washington State
Constitution. Accordingly, the schedule in place is fixed for the mayor and
councilmembers. This includes the annual 2.5% upward adjustment,
which will remain in effect unless and until raised or lowered in the manner
allowed by the state constitution.
F. Because long-term salary concerns are likely addressed,
barring an extraordinary increase or decrease in inflation, the commission
further recommends council repeal the establishment of the salary
commission created pursuant to Ordinance No. 4142, keeping the salary
schedule, including the annual 2.5% upward adjustment, in place as
originally established by the commission.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1, - Repeal Ordinance No. 4142. Upon the effective date
of this ordinance, Ordinance No. 4142 is hereby repealed in its entirety.
The salary schedule, including the annual 2.5% upward adjustment, which
is validly established and set in place by the salary commission, will
continue as the salary established for the mayor, council president, and
councilmembers unless and until amended as authorized by the
constitution and laws of the State of Washington.
SECTION 2, — Severabilitv. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
2 Repeal KCC Chapter 2.58 -
Re: Independent Salary Commission
SECTION 3, — Savings. The existing Chapter 2.58 of the Kent City
Code, which is repealed by this ordinance, shall remain in full force and
effect until the effective date of this ordinance.
SECTION 4, — Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state, or federal laws, codes, rules, or
regulations.
SECTION 5, — Effective Date. This ordinance shall take effect and
be in force thirty (30) days from and after its passage, as provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of 2015.
APPROVED: day of 2015.
3 Repeal KCC Chapter 2.58 -
Re. Independent Salary Commission
PUBLISHED: day of , 2015.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
P:\Civil\Ordinance\Repeal 2.58-Salary R mmission.docx
4 Repeal KCC Chapter 2.58 -
Re: Independent Salary Commission
EAI,00 Agenda Item: Consent Calendar — 7F
�•rm
TO: City Council
DATE: September 15, 2015
SUBJECT: Cumulative Grant Donations to the Auto Theft Task Force Fund —
Authorize
MOTION: Authorize the Mayor to accept additional grant funds from the
Washington Auto Theft Prevention Authority in the amount of $72,332.14,
amend the budget, and authorize expenditure of the funds to reimburse
members of the PATROL Task Force in accordance with the grant terms
and conditions.
SUMMARY: The City of Kent is a member of the multi-jurisdictional PATROL Task
Force. The purpose of the PATROL Task Force is to collaboratively investigate and
enforce auto theft laws. The Police Chief for the City of Federal Way is the current
Director of the Task Force, and as such, Federal Way applied for a grant through the
Washington Auto Theft Prevention Authority ("WATPA"). The Task Force was awarded
the grant and the City of Kent serves as the fiscal agent for that grant. The grant's
funding cycle was two years, which ended on June 30, 2015.
Once the funding cycle ended, WATPA identified those task forces who either
underspent or overspent their allocated funding. The PATROL Task Force over spent its
awarded grant due to changes in agency staffing and operating costs. WATPA was
able to re-allocate funding to cover the balance of the PATROL Task Force's
expenditures. Accepting this additional allocation allows all agencies to be made whole
to cover auto theft task force staffing and operations. Because Kent serves as the
fiscal agent, it is responsible for receiving the grant funds and issuing grant
reimbursements to member agencies of the PATROL Task Force. Therefore, Council
approval is needed to amend Kent's budget to account for the additional revenue
received from WATPA, and the expenditure of that additional revenue to reimburse
PATROL Task Force member agencies. There is no net impact to the City's budget.
Exhibits: Washington Auto Theft Prevention Authority Funding Request Form
Recommended By: Public Safety Committee
YEA: Berrios, Ralph, Thomas NAY:
Budget Impact: No net impact:
N00909.64190.3240 $2,493.04
N00909.64190.3241 $50,884.91
N00909.64190.3243 $42.16
N00909.64190.3244 $4,853.34
N00909.64190.3245 $9,323.69
N00909.64190.3246 $4,645.80
N00909.63110.3300 $89.20
N00909.53421 ($72,332.14)
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WASHINGTON AUTO THEFT PREVENTION AUTHORITY
End of Biennium Additional Funding Request Form
All additional budget requests over original award will be considered by the WATPA Board.
Your agency will be notified if approved.
AGENCY NAME: City of Federal Way
ORIGINAL GRANT AWARD NUMBER: 13-15 WATPA 004
REQUEST SUBMITTED BY: Cindy White
DATE: 7/15/2015 PHONE#: 253-856-5873 E-MAIL: cwhite@kentwa.gov
WATPA Only:
Approved: Yes ❑No ❑ Michael Painter, WATPA Executive Director Date
CATEGORY AWARDED AMOUNT ADDITIONAL FUNDING CATEGORY TOTAL
Personnel 927,571.09 8,589.88 936160.97
Employee Benefits 333,342.10 12,725.99 346068.09
Overtime 20,386.59 0.00 20836.59
Consultants/Contracts 0.00 0.00 0
Travel/Training 11,333.83 0.00 11333.83
Other Expenses 56,743.50 131.36 56874.86
Equipment/Technology 1,200.00 0.00 1200.00
Public Outreach 24,701.67 0 24,701.67
Prosecution 290,407.22 50,884.91 341292.13
i
TOTAL: 1, ( ` ? } ` t
ADDITIONAL FUNDING JUSTIFICATION: (Attach additional sheets if necessary.)
This additional funding will cover the balance of the payroll and Des Moines Office expenses that were not covered
by the original budget.
Please return form to WATPA: Fax: 360-292-7269, Email: Cynthia Jordan at ciordan y waspe.org.
Mailing Address: WATPA, 3060 Willamette Dr.NE, Suite 101, Lacey, WA 98516
Federal Way- Kristopher Kruse_y_ _ _ Bonney Lake Torgerson Miller
Description Jun-15 Description Jun-15 Jun-15
Wages 7,250.02 Wages 8,072.02 3,108.72
Social Security 397.93 Social Security 500.47 192.74
Medicare 110.96 Medicare 117.04 45.07
Retirement 429.25 Retirement 422.97 285.69
Medical 579.11 Medical 1,838.71 915.08
Life 78.57 Medical Aid 230.62 170.64
Deferred Comp 59.00 Life 3.00 1.50
Unemployment 207.27 Unemployment 28.85 9.64
Paid June Final (6,619.07) Paid June Final (6,619.07)
Federal Way Total ;2,493 04` 41594:61 A,729.08,
Bonney Lake Total 9,323.69
Tukwila -Todd Bisson
Description Jun-15
Wages 8,513.48 KC Prosecuting Attorney A. Degen
FICA 527.84 Description Jan-May 2015 Jun-15
Medicare 123.45 Wages 48,018.20 8,574.68
Retirement 445.26 FICA 3,684.83 658.00
Medical 1,664.26 Retirement 4,422,43 789.72
Life 5.25 Medical 7,045.00 1,409.00
Industrial Ins, 192.89 Paid June (36,423.98)
Paid June Final (6,619,09) 26;746.48 11,431.40'
Tukwila Total 4,853.34 38,177.88
Auburn -Derek Burney_ KC Prosecuting Attorney Mary Heinzen
Description Ju.....
n-15 Description Jan-May 2015 Jun-15
Wages 001.21.521,210.11 8,121.94 Wages 13,180.51 2,353.66
F.I.C.A. 001.21.521.210.21 613.45 FICA 11010.00 180.36
001,21,521.210.22 67.12 Retirement 1,311.94 234.27
Pension 001,21.521.210.23 424.78 Medical 3,522.50 704.50
L. &1001,21.521.210.24 151.77 Paid June (9,790.71)
Medical/Life 001.21.521.210.25 1,885.81 9,234,24 3,472.79
Paid June Final 1 (6,619.07) 1112,701.03 i
Auburn Total 4,645.80
Misc Expenses Jun-15
TOTALS Pole Camera Cell Phone
Salaries Total 35,066.18 Droids 338.88
Benefits Total 12,725.99 Aircards 240.12
KC Prosecuting Attorney Total 97,099.60 Century Link 39.10
Misc Expenses 1,328.08 Survellance Camera 60.03
Paid June Final 172,3j2.14
73,887.71) PSE Electric 97.70
Additional Funds Total PSE Gas 33.24
Janitorial 138.75
Internet Service 63.55
VOIP Phone System 227.51
Carbonless 3 Part Forms 89.20
Paid June Final (1,196.72)
Misc. Expenses Total ,131,36,
K.EN`I' � �� Agenda Item: Consent Calendar - 7G
'MnvviA in+;U YfJm
TO: City Council
DATE: September 15, 2015
SUBJECT: School Zone Traffic Safety Camera Program Fund Expenditures -
Authorize
MOTION: Authorize the Mayor to sign all documents related to the
expenditure of School Zone Traffic Safety Camera Program funds in an
amount not to exceed $845,000, in order to provide corrections facility
renovations, traffic safety equipment, a use of force training simulator, as
well as pay for some police overtime, and, finally, Power DMS (Document
Management Simplified) for the years 2015 and 2016, amend the budget,
and authorize expenditures consistent with this motion.
SUMMARY: School speed zones are located in areas occupied by a high number of
pedestrians, especially before, during and after school. Driver inattention and
speeding can have devastating consequences. The strategic placement of automated
traffic safety cameras at school zones has been shown to reduce vehicle speeds,
thereby reducing the risks to school children and pedestrians.
Camera systems were installed at the school speed zones for Sunrise Elementary and
Neeley O'Brien Elementary.
Funds derived from the use of the cameras are to be used to cover the costs of
administering the program and excess funds must be used for criminal justice-related
purpose. The current balance in the fund is in excess of one million dollars. The Police
Department has researched and determined these five items that they wish to spend
funds on. See the attached Exhibits.
Exhibits: Police priority items one through five.
Recommended By: Operations Committee
YEA: Ralph, Thomas NAY:
Budget Impact: Budget Impact: $845,000 to come from School Zone Traffic Safety
Camera Fund
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SCHOOL ZONE CAMERA FUND
CAPITAL PROJECT REQUEST
PRIORITY ITEM DESCRIPTION COST TIMELINE
1 Corrections Facility Renovation $400,000 2015-2016
2 Traffic Safety Equipment $34,000 Summer 2015
3 Use of Force Training Simulator $100,000 Summer 2015
4 Police Overtime Budget Supplement $300,000 January 2016
5 Power DMS $11,000 Summer 2015
TOTAL $845,000
Police Priority #1
Description: Corrections Facility Renovation $400,000
Plumbing System Replacement, estimated at $250,000
Control Panel Replacement, estimated at $50,000
Security Camera and Digital Recording System Replacement, estimated at $55,000
Electrical and CAT 5/6 wiring replacement, estimated at $45,000
Justification: Built in 1986, the City of Kent Corrections Facility is in need of infrastructure
updates. Based on consultations with City Facilities Department and Information Technology
personnel, the four projects outlined above have been identified as needing immediate
attention.
Currently the plumbing fails almost monthly, which results in flooding in various areas of the
jail resulting in damage to carpeting or flooring. When this occurs inmates must be temporarily
moved to other parts of the facility until repairs can be completed. When inmate population is
at capacity, this causes challenges for Corrections staff in finding adequate bed space and
dealing with the issues that come with overcrowding.
Power outages due to outdated electrical wiring are also common. As we looked to update
technology at the facility we were advised that we would need to update the computer network
wiring (CAT 5/6) in order to support the updated control panel, video cameras and recording
system.
The Control Panel is used by Corrections staff to open and close all jail doors, monitor security
cameras and communicating via intercom. The current Control Panel is ten years old and fails
routinely. When this happens, all doors and security cameras in the facility have to be
manually operated. Not only does this create additional work, but it presents security and
safety issues for both Corrections staff and inmates. The sole vendor for the current Control
Panel was consulted to determine if there were feasible upgrades to the current hardware and
software. The vendor advised that the system is so old that it can no longer support hardware
and software updates. The vendor recommended that we completely replace our current
system.
Our Security Cameras and Digital Recording System are antiquated and produce poor video
quality. The recording system was not designed with the functionality needed to consistently
capture and retain video recordings. This makes it difficult to comply with the numerous Public
Disclosure Requests for jail video. To obtain the requested video, Corrections staff is pulled
from their routine duties to manually review and reproduce video recordings. This often takes
hours for each request. Due to the unreliability of the current recording system, we were not
able to locate video for two Public Disclosure Requests in 2014.
Impact: The proposed Corrections Facility Renovations will extend the life cycle of the facility
by decades and will allow the facility to operate without significant interruptions in service. If
the renovations were delayed or not approved, the Corrections staff will continue to manage
the day-to-day disruptions to operations as they are currently. It is predictable that at some
point there will be a catastrophic failure of the Corrections Facility infrastructure that will
significantly impact or suspend the operability of the facility. This may result in a potential
security breach and high risk to the public's safety.
Police Priority #2
Description: Traffic Safety Equipment $34,000
To provide enhanced traffic and child safety to our schools and communities.
• Traffic radar trailer: 1 for $7000
• Permanent radar signs: 4 for a total of $14,000
• Radar sign install: Total for 4 by Public Works $2000
• Portable radar signs: 4 for a total of $8400
• Estimated Tax/Shipping: $2600
Justification: Permanent radar signs that will display "Your Speed" will be placed at two
schools (Springbrook Elementary on S 200th Street at 98th and 100th, and Meadowridge
Elementary on 108th Ave SE at 274th and 279th) that were under consideration for school zone
cameras due to safety concerns but not selected as the next two schools for the program. This
will reinvest money from the school zone camera program back into child safety in school
zones. The mobile radar trailer and portable radar signs (that can be temporarily attached to
existing signs and poles around the city) can be placed at additional schools, neighborhoods
and traffic complaint areas as traffic calming devices around the city to bring awareness
through warnings to slow drivers and to help solve traffic safety problems in our communities.
Impact: Two schools that made the top list of elementary schools with safety concerns will not
have any mechanism or resource to mitigate the safety issues caused by speeding vehicles.
With our current radar trailer out of service and beyond repair, we have no means outside of
limited man hour resources to address traffic and safety concerns. Without the additional
traffic safety equipment, this will limit our ability to protect and serve our residents' needs.
Police Priority #3
Description: Use of Force Training Simulator $100,000
A virtual police use of force training simulator provides a wide range of realistic training
scenarios that enhance the effectiveness of officers. This virtual simulator puts officers through
training scenarios, utilizing the training replicas of the tools and weapons they would normally
carry on patrol. There are dozens of training scenarios that are already produced and ready to
go out of the box. The system also affords police departments the ability to produce
customized scenarios specific to its needs.
• Judgment Training Scenarios (Shoot don't shoot decisions)
• Force Escalation and De-escalation Training Scenarios
• Crisis Intervention Scenarios (Emotionally Disturbed or Impaired Subjects)
• Marksmanship Courses
• Less Lethal Weapon Scenarios
All scenarios are branched so that outcomes of the scenarios are linked to decisions and actions
of the officers.
Justification: Having a police force that is well trained and equipped to deal with use of force
situations, including deadly force scenarios, is a high priority. Realistic scenario-based training
has long been recognized as one of the most effective ways to prepare law enforcement officers
to deal with challenging situations that often require split second decisions. Unfortunately,
traditional role play realistic scenario training is time consuming, staff intensive and often cost
prohibitive. Role-play scenario training also comes with potential risk of injury to both the
officer and role player. The training simulator would allow the department to provide this type
of training without that risk.
In consulting with Dr. Lori Fridell, recognized expert on police/community relations and social
justice issues, and creator of the Fair and Impartial Policing Curriculum, she strongly
encouraged implementation of realistic scenario-based training via the use of a training
simulator as a means to better prepare officers to make split-second life or death decisions.
This project is also strongly supported by Risk Manager Chris Hills and Deputy City Attorney Pat
Fitzpatrick.
Impact: If the Use of Force Training Simulator is approved, the department will be in position
to provide leading edge realistic scenario training to its officers, including more effective
interventions in a school crisis where a weapon creates a threat.
Police Priority #4
Description: Police Overtime Budget Supplement $300,000
To cover projected budget overage caused by overtime.
Justification: Due to current staffing levels in the patrol division, overtime is projected to be
consistent with 2014. This was offset in 2014 by salary savings on vacant positions. In 2015,
due to increased hiring we have 17 officers in the training pipeline that cannot fill current patrol
staffing due to training status, but are collecting pay and benefits. This is further exasperated
by a complex homicide case that has caused over $50,000 in unanticipated overtime within the
investigation division. It was estimated with finance that this could create a budget shortfall of
approximately $300,000.
Impact: If not supplemented by the school zone camera fund, the police department could be
over budget by years end, thus putting a further $300,000 burden on the city general fund.
Police Priority #5
Description: Power DMS (Document Management System) $11,000
Power DMS is a cloud based system that allows users to create, store, train, disseminate,
route, and archive important documents. Law Enforcement departments across the nation use
Power DMS to deliver, update and train employees on department policy and procedures. It
also has a robust audit system that allows administrators and supervisors to monitor the
progress of employees in regards to various document related tasks. Accreditation Managers
and training personnel use the calendar function to send out annual reminders and training.
They also use it to provide work flow for forms that require routing to various levels of the
organization (i.e. Injury/Incident Reports). Recently Power DMS completed a beta test of their
software for compatibility with the Washington Association of Sheriffs and Police Chiefs
(WASPC) Accreditation File Management. Power DMS was identified as the only web-based
Accreditation File Management System approved by WASPC.
Justification: The department does not currently have a document management system for
documents outside of police case reports. Power DMS would allow us to provide policy and
other important documents to our employees electronically and maintain an archived record of
those transactions. It would further allow us conduct training, audits, and use the collaboration
functions to develop documents. This system would significantly reduce paper and increase
accessibility and efficiency. A major advantage of Power DMS is the WASPC Accreditation File
Management module. This not only allows us to create electronic files and proofs, but make
WASPC changes or updates automatically. Another advantage to the Power DMS system is that
it will make responding to Public Disclosure Requests for policy (prior and current), training
records and other department documents much easier to locate.
Impact: Power DMS will allow the department to move to an electronic format for policy and
other important documents. It will streamline routing and tracking functions related to
accreditation and allow for increased accountability and tracking of employee progress.
K.EN`I' � �� Agenda Item: Consent Calendar — 7H
'MnvviA in+;U YfJm
TO: City Council
DATE: September 15, 2015
SUBJECT: Park Place Lane Final Plat (SU-2013-1/RPP5-2150547) — Approve
MOTION: Approve the final plat mylar for Park Place Lane and authorize
the Mayor to sign the mylar.
SUMMARY: On September 18, 2013 the Hearing Examiner recommended approval
to subdivide three parcels totaling 3.0 acres into 17 single-family residential lots and
four tracts. The applicant has complied with the conditions required prior to
recordation. The property is located at the intersection of 100th Avenue SE / SE 244th
Street in Kent, Washington and is identified by King County tax parcel numbers:
192205-9333, 192205-9348, 192205-9349.
EXHIBITS: Map and Conditions
RECOMMENDED BY: Economic & Community Development & Public Works
Department
YEA: N/A NAY: N/A
BUDGET IMPACTS: None
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LAND USE HEARING EXAMINER
Kimberly A. Allen
® Hearing Examiner
� "�" CITY OF KENT
WASHINGTON
In the Matter of the Application of ) No. SU-2013-1
KIVA#RPP3-2131002
Harbour Homes, LLC )
Park Place
FINDINGS, CONCLUSIONS,
For Approval of a Preliminary Plat ) AND DECISION
SUMMARY OF DECISION
The request for a preliminary plat to subdivide three parcels totaling 3.0 acres into
17 single-family residential lots and four tracts on property located at the
intersection of 100th Avenue SE/SE 244th Street in Kent, Washington, is
APPROVED. Conditions of approval are necessary to mitigate specific impacts of
the proposed development.
SUMMARY OF RECORD
Hearing Date:
The Hearing Examiner held an open record hearing on the request on September
18, 2013.
Testimony:
The following individuals presented testimony under oath at the open record
hearing:
Katie Graves, City Planner
Brennan Taylor, City Development Engineering Manager
Ann Eggers
Maher Joudi, P.E., D.R. Strong Consulting Engineers, Applicant Representative
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 1 of 22
Exhibits:
1. Staff Report, dated September 18, 2013
2. Distribution of Agenda & Staff Report documents, dated September 11, 2013
3. Notice of Public Hearing, Kent Reporter AD Copy, Kent Reporter Publication
Confirmation, Distribution List & 300' radius mailing, dated September 6,
2013
4. Public Comments: Letter from Ann Eggers to Planning Services, dated April
19, 2013
5. City of Kent Public Notice SEPA Threshold Determination, and Kent Reporter
Confirmation of Publication, dated April 26, 2013
6. Mitigated Determination of Nonsignificance (MDNS) (ENV-2013-7/ RPSW-
2131001), Kent Reporter AD Copy, and Kent Reporter confirmation of
Publication, dated April 26, 2013
7. Distribution of SEPA Materials (Applicant Letter, DNS, MDNS, Decision &
Environment Checklist) with Declaration of Delivery, dated April 26, 2013
8. Environmental Review Report 'Decision' 6-pg Document, dated April 22, 2013
9. Notice of Application (NOA) [SU-2013-1/KIVA RPP3-2131002 and ENV-2013-
7/KIVA RPSW-2131001] with Affidavit of Posting, Distribution List with
Notarized Affidavit of Delivery, 200 ft radius list, Kent Reporter AD copy, and
Confirmation from Kent Reporter, dated April 5, 2013
10. SEPA Environmental Checklist (22 pages), received on March 27, 2013, and
signed by Kent SEPA Official on April 26, 2013
11. Long Subdivision Preliminary Plat Application, dated March 27, 2013
12. Park Place Site Development Plan, dated May 21, 2013
13. Park Place Vicinity Map, dated March 27, 2013
14. Site Tree Photographs from D.R. Strong Consulting Engineers (5-pages),
dated March 27, 2013
15. Revised Technical Information Report, dated May 21, 2013
16, Revised Civil Plan C1 - Sheet 1 of 5 - Preliminary Subdivision Plat, dated
August 26, 2013
17. Revised Civil Plan C2 Sheet 2 of 5 - Conceptual Utility Plan, dated August
26, 2013
18. Revised Civil Plan C3 - Sheet 3 of 5 - Road Cross Sections and Details, dated
August 26, 2013
19. Revised Civil Plan Tl - Sheet 4 of 5 - Tree Retention Plan, dated August 26,
2013
20. Revised Civil Plan T1 - Sheet 5 of 5 - Tree Table, dated August 26, 2013
21. Resubmittal form (to address City's first review comments), dated May 21,
2013
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 2 of 22
22. Comments: Letter (4 pg) from D.R. Strong Consulting Engineers in response
to comments received from Planner Katie Graves sent via email on May 1,
2013, dated May 17, 2013
23. Email Comments to D.R. Strong from Katie Graves, dated May 1, 2013
The Hearing Examiner enters the following Findings and Conclusions based upon
the testimony and exhibits admitted at the open record hearing:
FINDINGS
1. Jaime Waltier, on behalf of Harbour Homes, LLC (Applicant), requests a
preliminary plat to subdivide three parcels totaling 3.0 acres into 17 single-
family residential lots and four tracts. The property subject to the request is
located at the intersection of 100th Avenue SE/SE 244th Street in Kent,
Washington.' Exhibit 11; Exhibit 12.
2. The City of Kent (City) determined the application was complete on March
27, 2013. Exhibit 9. On April 5, 2013, the City published notice of the
application in the Kent Reporter, posted notice on the property, emailed
notice of the application to City recipients, and mailed notice to owners of
property within 200 feet of the subject property. On September 6, 2013, the
City posted notice of the open record hearing on the property, published
notice in the Kent Reporter, and mailed or emailed notice of the hearing to
owners of property within 300 feet of the subject property. Exhibit 3; Exhibit
9.
3. The City acted as lead agency and analyzed the environmental impact of the
proposal, as required by the State Environmental Policy Act (SEPA), chapter
43.21C RCW. The City determined that, with three conditions, the proposal
would not have a probable significant adverse impact on the environment,
and issued a Mitigated Determination of Nonsignificance (MDNS) on April 26,
2013. The three conditions concern payment of a regional sidewalk
improvement mitigation fee, removal of an existing temporary storm
drainage pump and connection of the new storm drainage pond to the public
system, and reconstruction of the existing traffic calming circle on 1001h
Avenue SE and SE 244th Street, Exhibit 6.
4. The property is designated SF-8 Single-Family Residential by the City
Comprehensive Plan Land Use Map. Comprehensive Plan goals and policies
1 The parcels are identified by King County tax parcel numbers 192205-9333, 192205-9348, and
192205-9349. A legal description of the property is found within the proposed preliminary plat map.
Exhibit 11; Exhibit 16.
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 3 of 22
are relevant to the proposal. Land Use Element goals and policies establish
urban densities of at least four units per developable acre; locate housing
opportunities within close proximity to employment, shopping, transit, and
services; and allow a variety of single-family housing on a variety of lot sizes.
Housing Element goals and policies provide for neighborhoods with an
appropriate mix of housing styles and choices, a fair share of on-site and off-
site improvements, and innovative site and building design. Transportation
Element goals and policies call for land use and transportation planning
coordination, and coordination of new commercial and residential
development with transportation projects to ensure accommodation of new
development. Exhibit 1, Staff Report, pages 2 and 6 to 8.
5. The property is located within the City's SR-8 Single-Family Residential
zoning district. The purpose of the zone is to stabilize and preserve single-
family residential neighborhoods as designated in the Comprehensive Plan,
and to provide a range of densities and minimum lot sizes to promote
diversity and recognize a variety of residential environments. Kent City Code
(KCC) 15.03.010. One single-family dwelling per lot is allowed within the
SR-8 zoning district. KCC 15.04.020.
6. The property is gently rolling, with a slope of 30 percent grade near the
northeast property boundary. The property contains deciduous and
evergreen trees, grass, pasture, blackberry, and holly plants. 100th Avenue
SE is located adjacent to the east of the property. 98th Avenue SE is located
to the west of the property. Single-family residential lots are located
between 98th Avenue SE and the property. As proposed, two landscape
tracts, Tract C and Tract D, would extend east from 98th Avenue SE to the
property. Exhibit 1, Staff Report, page 1; Exhibit 16.
7. Property surrounding the subject property in all directions is also located in
the City's SR-8 zoning district. Canterbury Park, a city park, is located
adjacent to the south of the property. Undeveloped property and single-
family residential lots that are part of the existing Strawberry Place
development adjacent to the north of the property. The 100th Avenue SE/ SE
244th Street intersection is located adjacent to the southeast corner of the
property. Exhibit 1, Staff Report, page 4; Exhibit 16.
8. Proposed lots would be accessed by SE 244th Street, a public street
extending west from 100th Avenue SE. SE 244th Street would terminate in
99th Avenue SE, a public cul-de-sac, within the subdivision. Tract A, a
landscape tract, would be located between proposed lots and 1001h Avenue
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 4 of 22
SE. Sidewalk would be constructed on the north side of SE 244th Street and
on the west and east sides of 99th Avenue SE. Tract B, a public storm
drainage tract, would be located on the north side of proposed lots 9 through
13. Proposed lots would range from 3,561 square feet to 5,793 square feet.
Tract A would be 1,080 square feet, Tract B would be 13,372 square feet, and
Tracts C and D would each be 3,902 square feet. As depicted on the
proposed preliminary subdivision plat map, lots would contain 10-foot front
yard setbacks, 20-foot garage setbacks, 10-foot rear setbacks, and 10-foot
street side yard setbacks. Lots 6, 8 through 14, and 17 would have a
combined side yard setback of 16 feet, with a minimum setback on one side
of 5 feet. All others would have 5-foot side yard setbacks. Maher Joudi,
Applicant Representative, testified that the proposed development density is
5.7 dwelling units/acre (du/ac). Exhibit 16; Testimony of Mr. Joudi.
9. City code requires that building lots and roadway access be configured to
support home construction with diminished garage doors, so no less than 50
percent of the new lots would support construction of a garage in the rear
portion of the lot accessed through a common driveway between lots, a side
access garage, a garage accessed through a rear alley, a garage setback no
less than 10 feet from the home's front facade, or other design strategies. At
least two of these options must be supported in each new development. As
proposed, the subdivision would support diminished garage doors on Lots 1,
2, 3, 4, 5, 6, 9, 13, and 17, and setback garages on Lots 1 -5, 9, 13, and 17.
Lot 6 would support a side access garage design. Exhibit 1, Staff Report,
page 13; Exhibit 16.
10. Proposed development includes improvements to 100th Avenue SE along the
property frontage to accommodate new sidewalk. The Applicant would also
pay a regional sidewalk improvement fee and improve the traffic calming
device located at the 100th Avenue SE/SE 244th Street intersection.
According to the proposed conceptual utility plan, the developer will work
with the City to finalize reconstruction details at the plat engineering stage.
Half-street frontage improvements on 100th Avenue SE would consist of 20
feet of pavement, vertical curb, gutter, 5-foot planting strip, and 10-foot
sidewalk. 99th Avenue SE right-of-way would be 52 feet wide and contain 5-
foot planting strips and 5-foot sidewalk on each side of the pavement. 100th
Avenue SE would consist of 37 feet of existing right-of-way and a 26.5-foot
right-of-way dedication, the latter of which would contain 10-foot concrete
sidewalk with tree wells. Exhibit 1, Staff Report, page 13; Exhibit 15; Exhibit
17; Exhibit 18.
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 5 of 22
11. A letter from Ann Eggers, neighborhood resident at S 243rd Street, dated
April 19, 2013, expressed concern about too many homes proposed for the
property, overcrowding at an elementary school to the north of the property,
inability of 100th Avenue SE to support vehicle trips generated by the
proposed development, reconstruction of the traffic circle at 100th Avenue
SE/SE 244t" Street, extending sidewalks for connectivity, vehicles diverting to
98th Avenue SE rather than travel on 100th Avenue SE, speeding vehicles
impacting pedestrian and bicycle safety, fencing off the entire proposed
development, and necessary improvements to streets in the immediate
vicinity. Ms. Eggers also testified to express her concerns. Mr. Joudi
responded that there would be no impact to 100th Avenue SE as a result of
any vehicle trips generated by the proposed development. Katie Graves, City
Planner, testified that the City explored a potential asphalt shoulder on the
west side of 100th Avenue SE, but there is no room within existing right-of-
way because the right-of-way boundary is the edge of the existing pavement.
Ms. Graves also testified that the north side of SE 244th Street would have
sidewalk, that Tract A and B need fencing, and that no fencing would
surround the park. Ms. Graves added that the Kent School District did not
comment on the proposal. Ms. Eggers responded that most students walk to
school: to the elementary school to the north, to Mill Creek Middle School
approximately 1.2 miles from the property, and Meridian High School
approximately 0.75 miles from the property. Exhibit 4; Testimony of Mr.
Joudi; Testimony of Ms. Graves; Testimony of Ms. Eggers.
12. Landscape buffering is required in single-family residential zoning districts
along all frontage streets of a subdivision that do not provide the new lots
with direct vehicular access. A proposed 10-foot landscape tract would
provide buffering along 100th Avenue SE. The tract would be landscaped in
accord with KCC 12.04.745. Exhibit 1, Staff Report, page 13; Exhibit 16.
13. The proposed subdivision would be connected to the City public water system
and the City public sanitary sewer system. Power and natural gas lines
would be installed during plat construction, and garbage service would be
established by individual residents. The property is located within the Kent
School District, and a school impact fee will be assessed by the City. A
METRO bus stop is located on 104th Avenue SE and 98th Avenue S,
approximately one-quarter mile from the property. Exhibit 1, Staff Report,
pages 10 - 12.
14. Mr. Joudi testified that the Applicant would pay the City a fee-in-lieu of
providing open space toward the city parks. KCC 12.04.065 provides that a
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 6 of 22
fee-in-lieu of providing on site recreation space may be approved if the
recreation space is provided within a city park in the vicinity and will be of
greater benefit to the prospective residents of the development. The City
determined that Canterbury Park adjacent to the south of the proposed
subdivision would serve as a greater benefit to the residents. Canterbury
Park is a fully-developed park with recreation equipment and trails. The
trails would be connected to sidewalks within the proposed subdivision. The
Applicant would pay a fee-in-lieu of dedicating on-site recreation space to the
City in the amount of $46,350, and would be required to improve the
landscape area between the proposed new public road and the existing
sidewalk within the City Parks Department property in a manner suitable to
the Parks Department. Exhibit 1, Staff Report, pages 11 to 12; Exhibit 16;
Testimony of Mr. Joudi.
15. Stormwater surface water runoff is currently collected in a culvert near the
center of the south property line, then conveyed through an existing
conveyance system through Canterbury Park and into the conveyance system
within 1001h Avenue SE. Strawberry Place, the existing subdivision to the
north, currently uses a lift station to discharge runoff from the Strawberry
Place subdivision collected within an existing combined detention/wetpond to
the conveyance system within 100th Avenue SE. Development within the
proposed subdivision would result in approximately 1.85 acres of new
impervious surface. Stormwater runoff from the impervious surface would
be collected and conveyed to the existing Strawberry Place combined
detention/wetpond, which would be modified to collect stormwater from the
proposed development as well as from existing Strawberry Place. The
modified combined detention/wetpond would be located within proposed
Tract B, a public storm drainage tract. A 10-foot landscape buffer would be
established on the east side of Tract B, and the combined detention/wetpond
would be surrounded by a maximum 4-foot high retaining wall. A 20-foot
public storm drainage easement would extend south and east through the
proposed development. Mr. Joudi testified that the City owns the existing
Strawberry Place combined detention/wetpond and would own and operate
the proposed modified combined detention/wetpond within Strawberry Place
and Tract C of the proposed development. Mr. Joudi also testified that limited
infiltration on lots would also occur, and that the subdivision CC&Rs would
reflect the responsibilities of individual homeowners to maintain these
individual infiltration facilities, including perforated stub-out connections.
Exhibit 15; Exhibit 17; Testimony of Mr. Joudi.
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 7 of 22
16. Brennan Taylor, City Development Engineering Manager, testified that the
existing Strawberry Place pond would be expanded to accommodate the 50-
year storm event, as required by City code. Mr. Taylor testified that the
existing pedestrian and wheelchair-accessible crossing across 100th Avenue
SE is a safe crossing. Ms. Graves testified that City staff recommends
approval of the proposal with 17 conditions. Proposed conditions concern
plans, engineering drawings, sanitary sewer system, public water system,
storm water system, geotechnical report, detailed grading plan, detailed tree
plan, street improvement plans, homeowners' association, mailbox clusters,
fees, and recording. Exhibit 1, Staff Report, pages 16 - 25; Testimony of Mr.
Taylor; Testimony of Ms. Graves.
CONCLUSIONS
Jurisdiction
The Hearing Examiner has jurisdiction to hold a hearing on preliminary plat
applications; to consider all evidence presented at the hearing; and, based on that
evidence, to approve, approve with conditions, or disapprove the preliminary plat.
Chapter 2.32 Kent City Code (KCC); Chapter 12.04 KCC; Chapter 58.17 Revised
Code of Washington (RCW).
Criteria for Review
The decision of the Hearing Examiner must be supported by the evidence presented
and must be consistent with the standards and criteria for review specified in state
statutes and city ordinances.
The standards and criteria for review of preliminary plat applications are found in
chapter 12.04 KCC and chapter 58.17 Revised Code of Washington (RCW). A
proposed subdivision shall not be approved unless the city finds that:
1. Appropriate provisions have been made for:
a. The public health, safety, and general welfare of the community;
b. Protection of environmentally sensitive lands and habitat;
c. Potable water supplies;
d. Sanitary wastes;
e. Other public utilities and services, as deemed necessary;
f. Stormwater facilities and conveyance systems;
g. Open spaces;
h. Community parks and recreation;
i. Neighborhood tot lots and recreation areas;
j. Schools and school grounds;
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 8 of22
k. Transit stops;
I. Connectivity of streets, alleyways, and other private and public ways for
vehicular and pedestrian circulation and access in and between subdivisions
and neighborhoods, where feasible;
m. Connectivity of sidewalks, pedestrian pathways, traffic calming features
and devices, and other features that assure safe walking conditions within
and between subdivisions and neighborhoods for residents and students who
walk to and from school, parks, transit stops and other neighborhood
services;
n. In single-family residential zoning districts, building lots and street access
configured to support the construction of homes with diminished garage
doors such that no less than fifty (50) percent of the new lots will support
construction of and access to a garage in the rear portion of the lot accessed
via a common driveway between lots; or a side access garage; or a garage
accessed via a rear alley; or a garage set back no less than ten (10) feet
from the front facade of the home; or other design strategies which similarly
diminish the prominence of the garage and are approved by the planning
manager. Lots and streets shall be configured such that at least two (2) of
these options are supported in each new development;
o. In single-family residential zoning districts, landscape buffering along all
frontage streets of the subdivision that do not provide the new lots with
direct vehicular access;
2. The city has considered all other relevant facts; and
3. The public use and interest will be served by the platting of such subdivision
or short subdivision and dedication; and
4. The city has considered the physical characteristics of a proposed subdivision
or short subdivision site and may deny a proposed plat because of flood,
inundation, or wetland conditions; slope, or soil stability and/or capabilities.
Construction of protective improvements may be required as a condition of
approval, and such improvements shall be noted on the final plat.
Dedication of land to any public body, provision of public improvements to serve the
subdivision, and/or the imposition of impact fees may be required as a condition of
subdivision approval. Dedications shall be clearly shown on the final plat.
KCC 12.04.I80.A.
The criteria set forth in the Kent City Code are similar to those in the Revised
Code of Washington (RCW). The subdivision criteria described in the RCW
must also be met by the application before a decision of approval can be made:
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 9 of 22
Appropriate provisions must be made for the public health,
safety and general welfare, for open spaces, drainage ways,
streets or roads, alleys, other public ways, transit stops, potable
water supplies, sanitary wastes, parks and recreation,
playgrounds, schools and school grounds and all other relevant
facts including sidewalks and other planning features that
assure safe walking conditions for students who only walk to
and from school; and the public interest must be served by the
subdivision.
RCW 58.17.110.
The criteria for review adopted by the Kent City Council are designed to implement
the requirement of chapter 36.70B RCW to enact the Growth Management Act. In
particular, RCW 36.7013.040 mandates that local jurisdictions review proposed
development to ensure consistency with City development regulations considering
the type of land use, the level of development, infrastructure, and the
characteristics of development. RCW 36.708.040.
Conclusions Based on Findings
1. With conditions, the proposed plat satisfies the requirements of KCC
12.04.180.A. The City gave adequate notice and opportunity to comment
on the proposal. The City determined the proposal would not have a
probable significant adverse impact on the environment. The City's
determination was not appealed. There are no environmentally sensitive
lands or habitat on the property. The proposed subdivision would be served
by City water and sewer. Electric power and natural gas lines would be
installed during subdivision construction. The existing combined
detention/wetpond serving the adjacent Strawberry Place would be
modified to accommodate stormwater runoff from the proposed subdivision.
Following modification, stormwater runoff would continue to be routed to
existing stormwater facilities in 100th Avenue SE. Some limited infiltration
would occur on individual lots within the subdivision. A fee-in-lieu of
dedicating open space to the City would be paid by the developer;
Canterbury Park adjacent to the south of the property would provide
greater benefit than onsite open space. Sidewalk within the proposed
subdivision would connect to existing pedestrian facilities within the Park.
Kent School District did not submit comment on the proposal. Sidewalks to
access the nearest METRO transit stop and to access area schools are
located in the vicinity. Street improvements would be constructed,
including sidewalk and a reconstructed traffic circle at the 1OV, Avenue
SE/SE 244th Street intersection. Vehicle trips generated by proposed
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 10 of 22
development would have no impact on 100`h Avenue SE. The subdivision
would support diminished garage doors on Lots 1, 2, 3, 4, 5, 6, 9, 13, and
17, and setback garages on Lots 1 -5, 9, 13, and 17. Lot 6 would support a
side access garage design. A landscape tract along 100th Avenue SE would
provide buffering required under the City code. Conditions are necessary to
ensure geotechnical report submittal and detailed grading plans to ensure
that the City has considered the physical characteristics of the site and that
any required protective improvements are noted on the final plat.
Conditions are also necessary to ensure payment of required fees,
construction of public utilities and stormwater facilities, and construction of
street improvements, including those for connectivity and safe walking
conditions. Findings 1 - 16.
2. With conditions, the requirements of RCW 58.17.110 have been
satisfied. The criteria set forth in the Kent City Code are similar to those
in the Revised Code of Washington (RCW). Thus, with conditions necessary
to ensure plans, engineering drawings, sanitary sewer system, public water
system, storm water system, geotechnical report, detailed grading plan,
detailed tree plan, street improvement plans, homeowners' association,
mailbox clusters, fees, and recording, RCW 58.17.110 requirements have
been satisfied. Findings 1 - 16.
DECISION
Based on the preceding Findings and Conclusions, the request to subdivide 3.0
acres into 17 single-family residential lots and four tracts is APPROVED, subject to
the following conditions:Z
Prior to Recording the plat for this subdivision:
1. The Owner / Subdivider shall pay Latecomer Fees, as shown
below prior to Civil Construction permit issuance and/or prior to
recording this subdivision, whichever comes first:
$2,190 for sewer latecomer agreement #142 - KC
rec#20020701002529 (assessed on parcel no. 1922059333)
z This decision includes conditions required to meet city Code standards as well as
conditions required to reduce unique project impacts.
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 11 of 22
2. The Owner / Subdivider shall provide the City with a digital
subdivision map prepared with a CAD program. The digital information
can be formatted in either *.DWG (AutoCAD) or *.DXF (Drawing
Exchange File), but must be based upon State Plane coordinates: an
assumed coordinate system is not permitted. The State Plane
Coordinates shall be on the NAD 83/91 datum and must relate to at
least two City of Kent reference points within one half mile of the
subdivision. In addition, the project shall be tied into at least two City
of Kent NAD 88 vertical benchmarks and two additional permanent
benchmarks shall be established within the project. The locations,
descriptions and elevations of these benchmarks will be reported at
the time as-built drawings are submitted along with field notes
sufficient to verify the required precision.
3. The Owner / Subdivider shall submit and receive City approval
for engineering drawings from the City meeting the
requirements of the 2009 City of Kent Design and Construction
Standards (CKDCS), and shall then either construct or bond for
the following:
a. A public gravity sanitary sewer system to serve all
proposed lots, and shall be extended across the entire
subdivision as needed to serve adjacent properties within
the same service area. Specifically this will include an 8-
inch public sanitary sewer line stub-out to serve the
parcels located along the West property line of the project
fronting 98th Avenue SE. Also, an 8-inch public sanitary
sewer line to serve the undeveloped parcel located along
the easterly and northerly property line of the site
fronting 100th Avenue SE. This 8" line shall end in a
sanitary sewer manhole to facilitate future extension.
If any, existing septic system shall be abandoned in
accordance with King County Health Department
Regulations.
b. A public water system meeting domestic and fire flow
requirements for all lots. This development will be served
by the City of Kent and to be constructed per CKDCS.
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 12 of 22
Existing wells, if any, shall be decommissioned in
accordance with the requirements of the Department of
Ecology.
C. A storm water system meeting the minimum
requirements of the CKDCS and guidelines of the 1998
King County Surface Water Design Manual as revised by
the May 2002 City of Kent Surface Water Design Manual.
Both manuals are necessary for project planning and
design. Initial guidance for the Engineering Plans is given
below (See Chapter 2 of KSWDM for detailed submittal
requirements):
(i) The Engineering Plans will include at a minimum:
Site improvement plans which include all plans,
details, notes and specifications necessary to
construct road, drainage, and other related
improvements. The engineering plans shall include
a technical information report (TIR) which contains
all the technical information and analysis to
develop the site improvement plans.
(ii) An erosion and sedimentation control (ESC) plan
shall be included in the engineering plans. The ESC
shall meet the requirements of the 2009 City of
Kent Design and Construction Standards and the
2002 City of Kent Surface Water Design Manual.
These plans must reflect the Detailed Grading Plan
discussed below, and the Planning Services
approved Detailed Tree Plan.
(iii) The detention and release standard that will be met
by the subdivision is Level Two. The water quality
menu that will be met by the subdivision is
Resource Stream Protection Menu. The plans and
TIR shall show the volume of detention and water
quality required compared with the volume
provided by the storm water facility. The site
improvement plans and technical information
report shall contain drainage calculations and a
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Page 13 of 22
drawing of the detention pond tract at an
appropriate engineering scale.
(iv) A downstream analysis is required for this
development, and it will include an analysis for
capacity. Refer to the requirements of Technical
Information Reports in Section 3: "Offsite
Analysis", of the 2002 City of Kent Surface Water
Design Manual for the specific information required
for downstream analyses. The downstream
analysis must include a study of the existing
conveyance storm system across Canterbury Park
to verify hydraulic conditions, materials, and any
impact to the Park existing storm drainage system.
If the system is found to be deficient or not to city
standards, the plans and calculations shall detail
the required upgrades necessary to bring the
system up to the current standard. The storm
drainage plans across the Canterbury Park will
need to be approved by the City of Kent Parks
Department.
(v) Roof downspouts for each roofed structure (house,
garage, carport, etc.) shall be diverted to a
perforated stub-out connection meeting the
requirements of section 5.1.3 of the 1998 Surface
Water Design Manual. These perforated stub-out
connections shall include overflow pipes connected
to an approved stormwater system. The face of
the recorded subdivision shall contain the following
restriction:
AS A CONDITION OF BUILDING PERMIT
ISSUEANCE, RESIDENCES CONSTRUCTED ON LOTS
OF THIS SUBDIVISION MUST PROVIDE
PERFORATED STUB-OUT CONNECTIONS PER
FIGURE 5.1.3.A OF THE 1998 KING COUNTY
SURFACE WATER DESIGN MANUAL.
(vi) If determined necessary by the Public Works
Department following review and approval of the
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SU-2013-1 /RPP3-2131002
Page 14 of 22
required downstream analysis, the Owner /
Subdivider shall provide public drainage easements
meeting the requirements of the CKDCS for the
specified downstream reach where adequate public
drainage easements do not currently exist.
(vii) The Owner / Subdivider shall submit Landscape
Plans for within and surrounding the retention /
detention facility for concurrent review and
approval prior to, or in conjunction with, the
approval of the Engineering Plans. These
Landscape Plans shall meet the minimum
requirements of the CKDCS, and the stormwater
management landscaping requirements contained
within the 1998 King County Surface Water Design
Manual. Landscape Plans are required to show
adjacent Street Trees so that the City arborist can
assess potential adverse stress upon all types of
vegetation.
(viii) The Owner / Subdivider have been allowed to
combine the storm drainage pond with the existing
storm drainage pond located along the north
property line in Strawberry Place Phase One.
Notwithstanding, the Owner / Subdivider will be
required to abandon an existing storm drainage
pump within the Strawberry Place I, and replace
with a gravity storm drainage system.
d. The Owner / Subdivider shall submit a Geotechnical
Report which analyzes the proposed site development
pursuant to Kent City Code (KCC) and CKDCS.
e. A Detailed Grading Plan for the entire subdivision meeting
the requirements of the 2009 City of Kent Design and
Construction Standards. Initial guidance for these plans
is given below:
(1) These plans will include provisions for utilities,
roadways, retention / detention ponds, stormwater
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treatment facilities, and a building footpad for
every lot.
(ii) These plans shall be designed to eliminate the need
for processing several individual Grading Permits
upon application for Building Permits: phasing of
grading on a lot-by-lot basis will not be considered.
(iii) These plans will use a 2-foot maximum contour
interval, and every fifth contour line will be darker,
wider and labeled in conformance to standard
drafting practice.
(iv) The Applicant shall minimize grading of the site and
where done, the grading shall follow the natural
contours as much as possible, minimizing the need
for retaining walls. Retaining walls and rockeries
shall meet the requirements of section 6.11.0 in
the KDCS Walls around detention ponds shall not
exceed 50 percent of the perimeter of the pond and
ponds shall be landscaped per City standards.
f. The Owner/Subdivider shall submit and receive approval
for a Detailed Tree Plan, meeting the requirements of the
Kent Zoning Code, prior to the issuance of any
Construction Permits for the subdivision. Grading Plans
cannot be approved without an approved Detailed Tree
Plan. Detailed Tree Plans are not to be confused with
required Street Tree Plans, which have an entirely
different purpose.
g. Street Improvement Plans for 1001h Avenue Southeast.
The Street Improvement Plans for 100th Ave SE shall
meet the requirements of the CKDCS and Standard detail
#6-5 for a street designated as a Residential Collector
Arterial Street augmented by shared bicycle lanes per
detail #6-31. Initial guidance for the necessary street
improvements is given below:
(i) Improvements to 100th Ave SE shall be designed
such that 42 feet of paving is provided as
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 16 of 22
measured from the existing face of curb on the
east side of the street to the face of the new curb
on the west side of the street. Per detail #6-5 the
improvements on the west side shall also include
combined vertical concrete curbs & gutters, a
planter strip and a 5-foot cement concrete
sidewalk. A 10' sidewalk with street tree wells
would be an allowed alternative to the planter strip
and sidewalk for this project. An overlay to
centerline will be required along the extent of the
frontage improvements.
(ii) A City owned street lighting system shall be
designed for the improvements on 100th Ave SE.
Design of the City-Owned street light system shall
be provided by the applicant.
(iii) All overhead electrical and/or communication
utilities shall be placed underground along 100th
Avenue Southeast per the requirements of the City
of Kent Code Chapter 7.10 if the criteria for
undergrounding in Chapter 7.10.030 are met.
(iv) Public storm water conveyance, detention and
treatment facilities as applicable for new street
impervious surface,
(v) The proposed intersection of the new proposed
public street and 1001h Avenue Southeast, identified
above will require an approved intersection design
that must demonstrate adequate entering sight
distance in both directions as well as replacement
of the existing traffic calming circle (see detail #6-
24 for reference) or other traffic calming measures
as approved by the Public Works Department. To
accommodate a traffic circle design, alteration of
the curb & gutter, sidewalk and wheelchair ramp in
front of the park may be required with Parks
Department approval. If Parks Department
approval cannot be obtained, a modified
intersection/traffic circle design or other traffic
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 17 of 22
calming measures acceptable to the Public Works
Department will be implemented.
(vi) Street Trees and grass or landscaping shall be
installed within the 5-foot wide planting strips or
tree wells. The Street Trees will be located per City
of Kent Standards, and the species shall be
selected from the City's Approved Street Tree List.
(vii) To implement the above improvements, the Owner
/ Subdivider shall dedicate of 26.5-feet of right-of-
way.
h. Street Improvement Plans for the new Public Residential
Street Southeast 244th Street connecting to 100th Avenue
Southeast and terminating with a permanent cul-de-sac
bulb, shall be designed as a residential street per the
CKDCS. Initial guidance for the necessary street
improvements is given below:
(i) Southeast 244th Street from the intersection of
1001h Avenue Southeast to approximately 350-feet
west (as measured from the existing right of way
centerline of 100th Avenue Southeast) shall be
designed as a public residential half street per
standard detail #6-13. This easterly section shall
have a minimum of 20' of asphalt driving surface
with no parking allowed, curbs on both sides, and
may be sloped to one side as necessary for
drainage purposes. The remainder of the new
street to the cul-de-sac bulb shall be designed as a
Public Residential Street per detail #6-11 with a
standard crowned section and detail #6-18 for the
cul-de-sac. The minimum inside curb return radii
at the internal alignment change of Southeast 244th
Street is 30-feet.
(ii) A street lighting system shall be designed to the
City's standards, constructed and maintained by
the Intolight Division of Puget Sound Energy; all
electrical and maintenance bills shall be paid for by
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 16 of 22
the Home Owner's Association created for this
subdivision.
(iii) A public stormwater drainage system, including
provisions for collection, conveyance, detention,
and treatment facilities.
(iv) Street Trees and grass shall be installed within the
5-foot wide planting strips constructed between the
back of curb and the front of the cement concrete
sidewalk. The Street Trees will be located per City
of Kent Standards, and the species shall be
selected from the City's Approved Street Tree List.
(v) A tree identified as tree #178 shown on tree plans
submitted to the City on May 21, 2013 by D.R.
Strong Consulting Engineers and signed/stamped
by Maher A. 3oudi PE is to remain. Southeast 244th
Street is to be designed and constructed beyond
the tree drip line as depicted by the
aforementioned plan by D.R. Strong Consulting
Engineers.
i. Detailed landscape plan. The landscape plan shall include
landscaping in Tracts C and D. As required by the Parks
Department, the landscape plan shall include the
installation of grass and an irrigation system (or other
suitable landscaping as required by the Parks
Department) in the area between the new public road and
the existing walkway on the Canterbury Park property. A
minimum of 28 new trees shall be shown within the
proposed development on the landscape plan as
mitigation for the removal of existing trees onsite.
4. The Owner / Subdivider shall create a Homeowner's Association
for this subdivision to ensure that the property owners within
this subdivision are advised of their obligation to maintain the
landscaping in the planter strips, restrict parking and pay for the
energy and maintenance required for the street lighting system
installed in their development. Those sections of the required
document written to govern that association as they relate to
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 19 of 22
any IntoLight Division of Puget Sound Energy street lighting
systems, shall be reviewed and approved by the Department of
Public Works, prior to the recording of these documents.
5. The face of the final subdivision will clearly identify all private
streets, and which lots will be served by those private streets.
The face of the final subdivision will also specify that the
maintenance of all private streets is the sole responsibility of the
property owners who are served by those private streets.
6. Direct vehicular access to and from lots having frontage along
100th Avenue Southeast is prohibited, and the face of the final
subdivision will carry the following restriction:
DIRECT VEHICULAR ACCESS TO AND FROM LOTS HAVING
FRONTAGE ALONG 100th AVENUE SOUTHEAST IS PROHIBITED.
ACCESS FOR THESE LOTS IS RESTRICTED TO SOUTHEAST 2441h
STREET.
7. The Owner / Subdivider shall deed all public rights-of-way, and
otherwise convey all private and public easements necessary for
the construction and maintenance of the required improvements
for this subdivision development. All legal documents must be
executed on City of Kent forms and must include an electronic
CAD disk based on state plane format.
8. The Owner / Subdivider shall submit a Stormwater Pollution
Prevention Plan (SWPPP) to the City of Kent prior to issuance of
Civil Construction or clearing and grading approval. The SWPPP
shall meet all the requirements of the Department of Ecology
National Pollutant Discharge Elimination System (NPDES)
Construction Stormwater General Permit (CSWGP).
9. The Owner / Subdivider shall submit a copy of the NPDES
permit coverage letter from DOE issuing a permit number and
coverage under the Construction Stormwater General Permit.
The letter shall be submitted to the City of Kent prior to
issuance of civil construction or clearing and grading permits.
The construction site shall meet all the requirements of the
Department of Ecology National Pollutant Discharge Elimination
System Construction Stormwater General Permit (CSWGP).
Findings, Conclusions, and Decision
Nearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 20 of 22
10. Prior to release of any construction bonds, and prior to the
approval of any Building Permits within the subject subdivision,
the Department of Public Works must receive and approve As-
Built Drawings and an electronic CAD disk based on state plane
format meeting the requirements of the City of Kent
Construction Standards, and City of Kent Development
Assistance Brochure #E-1, As-Build Drawings, for: Streets;
Street Lighting System; Water; Sewer; Stormwater Drainage
Facilities; and all off-site improvements where the locations
and/or elevations are deemed critical by the Department of
Public Works.
11. The applicant/owner shall install mailbox clusters at locations
and per standards approved by Development Engineering and
the U.S. Postmaster.
Prior to the issuance of a Building Permit on any lot in this subdivision, the
Owner / Subdivider shall:
12. Record the Subdivision.
13. Construct all of the improvements required in Section I, above,
and pay the respective fees-in-lieu-of including any
transportation mitigation (EMA or EMF) charges.
14. Receive approval of the required As-Built Drawings for Street,
Street Lighting, Water, Sewer, and Stormwater Management
Facilities as deemed appropriate by the Department of Public
Works.
15. Submit the executed Bill of Sale with Engineer's Certification, an
electronic CAD Disk based on state plane format, and the As-
Built Mylars.
16. The applicant/owner shall pay all Storm Water Utility connection
fees associated with the subject property,
17. The applicant/owner shall pay all transportation impact fees,
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-2131002
Page 21 of 22
school district mitigation fees, parks fees, Storm Water Utility
connection fees, and any other mitigation fees applicable by
code associated with the subject property.
DATED this 15t day of October 2013.
KIMBERLY A. ALLEN
City of Kent Hearing Examiner
Findings, Conclusions, and Decision
Hearing Examiner for the City of Kent
Harbour Homes, LLC Preliminary Plat
SU-2013-1 /RPP3-213I002
Page 22 of 22
VICINITY MAP/SITE PLAN: Northwest corner of the intersection of 100th Ave SE & SE 244th St.
Application Name: Park Place
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KE'* [ a Agenda Item: Consent Calendar - 7I
TO: City Council
DATE: September 15, 2015
SUBJECT: 2015 Asphalt Grinding - Accept as Complete
MOTION: Authorize the Mayor to accept the 2015 Asphalt Grinding project
as complete and release retainage to Mulier Construction upon receipt of
standard releases from the state and the release of any liens.
SUMMARY: The 2015 Asphalt Grinding project consisted of grinding approximately
10-foot wide sections of pavement for approximately 35,000 linear feet on various
roadways throughout the City of Kent.
The City's Street Section paved many segments of roadways this summer. Prior to
performing these overlays, the failing portions of the asphalt were ground out. Mulier
Construction provided the grinding work in order for the City crews to complete the
overlay work.
The awarded amount for this project was $64,963.30 the total paid to Mulier
Construction was $54,963.26.
EXHIBITS: N/A
RECOMMENDED BY: Public Works Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: This project will be funded out of Business & Occupation funds.
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OTHER BUSINESS
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KE'* [ a Agenda Item: Bids - 9A
TO: City Council
DATE: September 15, 2015
SUBJECT: 76th Avenue S. Storm Drainage Improvements Project - Award
MOTION: Move to award the 76th Ave. S. Storm Drainage Improvements
project to Accord Contractors in the amount of $79,868.00 and authorize
the Mayor to sign all necessary documents, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: The project consists of the installation of storm drainage conveyance at
approximately the 21000 block of 76th Avenue South. The project includes
approximately 190 linear feet of 12 inch diameter storm drainage pipe, and associated
backfill and pavement restoration. The project will address surface water ponding
issues along 76th Avenue South.
EXHIBITS: Memo Dated September 9, 2015
RECOMMENDED BY: Public Works Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: None. Project funded through previously budgeted stormwater
utility funds.
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40 PUBLIC WORKS DEPARTMENT
Timothy ]. LaPorte, P.E.,
KNT Public Works Director
Mn Bxi f.Yfu
Address: 400 West Gowe Street
Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: September 9, 2015
TO: Mayor Cooke and Kent City Council
FROM: Timothy ]. LaPorte, P.E. Public Works Director
RE: 761h Ave. S. Storm Drainage Improvements - Award
Bid opening for this project was held on Tuesday September 8, 2015 with seven bids
received. The lowest responsible and responsive bid was submitted Accord
Contractors in the amount of $79,868.00. The Engineer's estimate was $84.910.00.
The Public Works Director recommends awarding this contract to Accord
Contractors.
Bid Summary
01. Accord Contractors $79,868.00
02. NPM Construction Co. $83,710.00
03. McCann Construction Enterprises. $88,301.00
04. R. L. Alia Company $88,910.00
05. Fenix Earthworks, LLC $99,080.00
06. Iron Creek Construction LLC $113,170.00
07. R. W. Scott Construction Co. * Non-responsive bid
Engineer's Estimate $84,910.00
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REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
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OFFICE OF THE MAYOR
\ � Derek Matheson, Chief Administrative Officer
v Kt=NT Phone: 253-856-5700
......... Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: 9/15/15
TO: Mayor Cooke
Councilmembers
FROM: Derek Matheson, Chief Administrative Officer
SUBJECT: CAO Report for Tuesday, September 15, 2015
The Chief Administrative Officer's report is intended to provide Council, staff and
community an update on the activities of the City of Kent.
ADMINISTRATION
• Mayor Suzette Cooke, Chief Administrative Officer Derek Matheson, and Finance staff is
meeting regularly to finalize the mayor's proposed mid-biennial budget adjustment.
Mayor Cooke will present her proposal to the council on Sept. 29 and the council will
start to discuss it later that evening.
• We now have a contract in place with Karras Consulting for the human resources
director executive search. We hope to have a new director in place toward the end of
this year or early next year.
• A small group of councilmembers has been working with Derek and Human Resources
Department staff on a Respect plan for the city council, which would allow the council to
join the ranks of city departments with plans in place. The group hopes to schedule a
council workshop later this year to review a draft.
• The Mayor's Office, Finance Department, Information Technology Department, and
Parks and Recreation Department's Facilities Division continue to work with the Kent
Fire Department Regional Fire Authority to negotiate this year's update to our interlocal
agreement for shared services. Examples of shared services include emergency
management, development plan review and inspections, information technology, and
facilities maintenance.
ECONOMIC AND COMMUNITY DEVELOPMENT
• Economic Development staff is working with the Kent Downtown Partnership to recruit
the 2016 Washington Main Street Conference to Kent. The conference would bring 250
people from across Washington to Kent for three days to visit and attend workshops on
downtown revitalization.
• Erin George (Planning Services) attended the national brownfields conference last week,
where she networked with other cities and learned a variety of strategies to improve
Kent's efforts to clean up contaminated land. The Environmental Protection Agency
recorded a video interview about Kent's brownfield program, to be used at future
Page 1 of 10
conferences. Erin continues to work with property owners of the Maralco aluminum
smelter, a former Shell gas station on Meeker Street and the "Cancer Care" property to
foster cleanup and redevelopment.
Development Engineering, Planning Services and Economic Development staff members
are working with the Kent School District on potential redevelopment of the Panther
Lake Elementary property on East Hill. The proposal would include retail, office, and
restaurant(s).
FINANCE
• The City formally closed on what are now known as the 2015 refunding bonds
(previously the 2006 series bonds). The transaction closed just after 9 a.m. pacific time
on September 9. Thanks to the help of the Mayor and City Council, the City will achieve
a net present value savings of $844,000 through this refunding.
• The Financial Sustainability Task Force has met three times and continues to receive a
crash course in governmental finance, including characteristics of different fund types,
functional organization of the City, significant revenue streams and restrictions, and
other general accounting information to help build a base knowledge for the members
as we move forward. Departments are tentatively scheduled to begin presenting to the
task force at the first meeting in October.
HUMAN RESOURCES
New Hires
o Greg Cox, Police Department, Patrol Officer
o Austin Snyder II, Police Department, Police Corrections Officer
o Brittany Levens, Parks Department, Human Services Specialist
INFORMATION TECHNOLOGY
• The Service Desk has completed the final phase of the desktop and laptop refresh. With
the exception of about 30 legacy systems, we have replaced outdated hardware as well
as updated all the city computers to Windows 7.
• Recently, Puget Sound program Director Mark Powell of the Washington Environmental
Council, wearing a wet suit, snorkel and mask swam to the shore at Van Doren's
Landing Park in Kent. He was greeted by Mayor Cooke, other city staff as well as the
news media. Kent TV21 covered the event and posted their video on the city Facebook
site (Swim up in Kent #Swim Duwamish). Between Thursday and Monday the video
had 496 views, 17 likes, reached 961 people and had 3 shares. If you haven't seen it,
you can see it on facebook, vimeo or the City website.
MUNICIPAL COURT
School Zone Camera Ticket Update
o Sunrise Elementary and Neely- O'Brien Elementary started issuing tickets to speed
violators on the first day of school.
o Millennium Elementary and Meridian Elementary are the two new locations.
Millennium has started issuing warnings however, Meridian Elementary has been
delayed due to power issues.
Page 2of10
PARKS, RECREATION, AND COMMUNITY SERVICES
Housing and Human Services
o Jewish Family Service (IFS) is the project sponsor for the Refugee Support Network,
a VISTA AmeriCorps project that places members within refugee and immigrant
service providers or government agencies. Staff met with IFS regarding funding for
the City of Kent to host a VISTA member for a 1-year project on refugee and
immigrant civic engagement, with potential for extension of up to 3-years. The
VISTA member will work to build City capacity to assess and engage refugee and
immigrant communities and refugee and immigrant community knowledge of and
access to City resources. There will also be a leadership development component,
with emphasis on refugee and immigrant youth.
o Staff attended the Youth Voices event — the final presentation of the Youth
Leadership Program of Coalition of Refugees from Burma. Ten youth presented the
challenges they and their families and communities face in Kent and followed with
possible solutions they would like to see.
o Staff attended the GEM Open House, which included a very informative presentation
about the organization and the model they use to ensure young African American
males are supported in their academic success and overall development.
o The Youth/Young Adult Employment and College Fair was held August 27 at Kent
Commons, and the City of Kent was a sponsor of the event. Chris Hills supported the
set-up and Johnetta Rowsey provided a workshop as well. Both received a lot of
praise from the businesses that attended, as well as young people attending the
event. Employers gained new insight into the tight job market and made good
connections with nonprofits that they can work with for young people needing
services. This program was led by King County Employment and Education Services.
o City staff hosted a group of community based organizations and King County
Housing Authority to explore a joint application for Race To the Top (RTTT) funding
focused on Community School Partnerships. This is the final award period for the
local RTTT funding. King County Housing Authority, Communities in Schools of Kent,
Coalition of Refugees from Burma, Centro Rendu, and Kent School District staff are
exploring the project opportunity.
o Dinah Wilson was one of twelve individuals in King County appointed by Executive
Dow Constantine to the King County Immigrant and Refugee Task Force. They will be
tasked with developing recommendations on the creation of an Immigrant and
Refugee Commission.
o Suburban Cities Association's Public Issues Committee facilitated a discussion on how
cities are addressing homelessness in their communities on September 9. The goal of
September's discussion was twofold: First, member cities had the opportunity to
raise awareness, externally, about their efforts to ensure residents are housed and,
second, the discussion allowed member cities to generate ideas for addressing
homelessness in their communities.
o The human services funding application cycle takes place again next year. Several
committees are working on potential improvements, including a pilot parallel process
that will allow for some of our smaller ethnic community based organizations to
apply and receive funding.
Page 3 of 10
Facilities
o The custodial crew refinished the Social Hall and resilient floors and cleaned carpets
at the Senior Activity Center as well as refinished the hard wood at the commons
Crystal Mountain room after the recent drum sanding.
o Candidates for the open custodian position have been screened and tested.
Interviews are scheduled for September 16 and 17.
o The HVAC crew closed off vents and temporarily shut down the HVAC to
accommodate the drum sanding in the Crystal Mountain room. Staff attended a walk
thru with outside contractors for the golf HVAC replacement project, worked with the
Information Technology department to identify a path for fiber optics and worked
with the maintenance crew to perform the annual test of the emergency generator at
the Senior Activity Center. Other inspections performed include the annual fire
extinguisher and semiannual kitchen hood inspections; cleaned air to air exchanger
fan coil unit #4 and overhauled the shower exhaust fan at the commons.
o The construction crew started construction on a new office in the Permit Center.
o HVAC staff responded to an evening emergency plumbing problem at Station 72. The
main drain line was plugged, backed up and flooded the female restroom and
shower.
o The HVAC crew performed the annual load test at the Senior Activity Center with the
emergency generator.
o Two exterior doors, jambs, and trim were replaced at the Green River Nursery due to
attempted break in and vandalism.
Recreation - Kent Commons
o Recreation Staff met with 108 volunteer sports coaches as a kick-off to Fall's youth
sports season. These youth mentors serve an invaluable role in the success of these
programs. Encouragement, guidance, support, skill development, sportsmanship,
and fun are the cornerstones of youth programming and are evident in every
practice session and game. Coaches have a positive impact on the lives of every
young participant, often changing lives in ways that last a lifetime. Our volunteer
mentor/coaches represent a diverse cross-section of the Kent community and these
kick-off meetings are an opportunity for Parks Department staff to connect,
communicate and collaborate with citizens throughout the City. We find that these
meetings are often first time introductions to the Parks Department and broader city
services.
Senior Center
o The Senior Activity Center hosted a concert with the musical group, Silversounds
Northwest on Thursday, August 20. Stafford Suites provided sponsorship as well as
desserts for the event. The theme of the concert was "Get Your Kicks" and featured
Rock 'n Roll travel songs. Tickets were by donated towards the Senior Center lunch
program. Two hundred people attended and over $2,000 was raised.
Youth-Teen-Adaptive
o Recruitment for seasonal or part time positions is challenging and a year-round
endeavor across the parks department. The Youth-Teen division is currently seeking
part time staff to work in after school programs. Ideal candidates are responsible,
respectful, dependable, energetic, passionate, flexible, original, creative, honest and
thoughtful individuals. Minimum age for the After School Youth Leader positions is
16-years old and 21-years old for the After School Supervisor positions. Previous
Page 4of10
work experience is preferred but not required. Volunteer work, church groups,
babysitting are all acceptable substitutions for work experience. If you know a great
candidate, please direct them to the Parks Department or the City's job website.
POLICE
• Staff Changes — Hiring/Retirement/Recruitment/Leaves/Promotions
o Conditional offers to entry level candidate Clayton Grubb, and lateral candidates Joe
Johnson, Jeff Garcia and James Sherwood.
o Entry Level Officer Greggory Cox started on September 01.
• Significant Crime Activities / Arrests / Investigations
o There was a shooting at 0130on September 05 at Sam's Sports Bar, located at
23803 104th, after an altercation in the parking lot. There were no injuries and
detectives are investigating.
o There was a drive-by shooting at 9806 S 242 PI. Residents were shot at with no
injuries. A prior incident has been reported at this location. Detectives are
investigating.
o A possible Luring at 24037 132 AV SE was called in. Twelve year old female was
walking home from Mill Creek Middle School when a male stopped in his vehicle,
rolled down the window and asked her if she wanted his old video games. He then
asked if she wanted to go with him in his car. The female ran to a nearby business
who called the police. No other reports in the area. Detectives are investigating.
o On September 05, officers responded to a shooting that occurred in the north
parking lot of Kent Station between Panera Bread and See's Candy. There was no
property damaged or people known to be injured. Dukes restaurant went into
temporary lockdown when an estimated 75-100 subjects described as all black male
and female juveniles were having a dispute in the parking lot. Reports indicated this
might be gang related. Approximately five rounds were reportedly fired into the air.
Three .380 casings and one .45 casing were located at the scene. Officers made
contact with a group of subjects matching the description at the intersection of
Central and James. Upon a frisk of one of the subjects, officers located a .380
caliber handgun where the ammunition matched the casings at the scene. The gun
had been reported as stolen. The subject, with priors for robbery, was booked into
King County juvenile detention for Violation of the Uniform Firearms Act and
possession of a stolen firearm. Detectives are investigating.
o On September 06, there was an accident in the 500 block of N Central in the S/B
curb lane. A mother and adult daughter were walking south on the sidewalk when a
dog came running at them from behind the chain link fence at 521 N Central (the
dog was never outside the 5' fence). The dog startled the pedestrians and they
stepped away from the fence out into the roadway. A car travelling south in the curb
lane struck both pedestrians and quickly pulled over and was cooperative. Both
mother and daughter were Somali and spoke little to no English. Injuries to the mom
were the worst with multiple fractures to include her skull. The daughter appeared
to have less severe injuries. Both were transported to the hospital by medics. Traffic
is investigating the accident.
o The Special Investigation Unit conducted a money seizure of $269,000 from a drug
investigation.
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• Major Emphasis Patrol
o Multiple DUI emphasis was conducted from August 28 to September 04 where
warrant and DUI arrests were made.
o Joint Racer emphasis with Renton PD was conducted on August 28 and Kent officers
arrested four people for trespass at Cathay Bank.
• School Issues
o Ongoing problems and fights after school at Kent-Meridian High School and
McDonalds. School resource officer, patrol officers and bike officers are providing a
daily presence.
• Events / Awards
o Coffee with the Chief was held on September 02 at Siamin Says with a strong
attendance.
PUBLIC WORKS
Streets
o Street Maintenance
• Backfill and pour sidewalks on James from 94th Ave to Hilltop
• Remove sidewalk panels and backfill on Meeker St east of the Green River Bridge
• Raise monuments on Reith Rd at 38th Ave
• Grind sidewalks on Smith St, 4th Ave to 6th Ave
• Grind and pave parking lot next to the ice arena
• Central Ave sidewalk section repair
o Signs, Markings & Litter Removal
• Unplanned maintenance on East Hill
• Install sign bases and signs on East Hill and Valley
• Pick up litter, remove debris and remove illegal signs on West and East Hills,
North and South Valley
• Replace signs on the East Hill
o Vegetation
• Water Veg: Mow and trim at Guiberson, Webster Park, Seven Oaks, Kent Springs
and East Hill Well
• Wetland Mitigation Crew: dig out ivy and blackberries at West Creek Meadows on
116th Ave SE and SE 217th St; line trim on Russell Rd and Veterans Drive,
Johnson Creek on S 212th St and 42nd Ave; weed clean up and inventory the
purple loosestrife at GRNRA Nursery; remove debris at Horseshoe Bend
• Sidearm Mower: Lagoons; SR99 and various side streets; KDM and Military rd;
side roads from Military
• Wetland maintenance crew: Service request at 27031 114th; mow Russell Rd
boarder shrub, 64th and Vactor site at GRNRA; work on boxes and weirs, tower
inspections, fence repair and clean north parking lot at GRNRA
• Street Vegetation: Spray for bees at Cambridge, across from Starlake
Elementary; line trim shoulder and clear debris at Wieland and Canyon; mow, line
trim, blow and pick up litter at Reith Road, Armory on 38th and 248th, west Valley
Corners from 228th to 196th and East Valley Rd shoulders from 212th to SR 167
• Holding pond maintenance: Pond on Kent Des Moines Rd and Pacific Highway,
Meagan's Meadow (SE 234th St and 132nd Ave SE), McCann Meadows (SE 202nd St
and 101st Ct SE), Clear Water CT (SE 202 PI and 104th PI SE), Murphy's Landing
(SE 202 PI and 105th Ave SE), Cody's Place (SE 204th ST and 104th PI SE),
Kaywood Estates #1 (SE 204th PI and 105th AVE SE), Panther Meadows (SE 194th
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PI and 113" PI SE), Morrill's Crossing (SE 1961h ST and 1141h PI SE) Kaywood
Estates #2 (SE 204th PI and 105th Ave SE
Water
o Source and Supply/SCADA
• Disinfection/Disinfection byproduct water sampling
• Lead and copper sampling set-up (contacting 50 water customers previously used
as sampling locations for September sampling)
• Daily water treatment run
• DOH monthly reports
• Equipment preventative maintenance work orders
• Replace roof on Kent Springs gallery overflow structure
• Remove 212th Treatment Plant well #3 pump motor for repair
• Troubleshoot/repair Clark Springs radio transmitter
o Hydrants & Large Meters
• Utility locates (Citywide)
• Set new meters (from Permit Center)
• Connect new 4" service meter assembly at WSDOT facility (26820 W. Valley
Hwy.)
• Install new hydrant at WSDOT facility
• Coaching and Giving Feedback training (King County) in Seattle (Steve)
• First Aid training (Ryan)
o Mains and Services
• Shops Inc. water main installation on 254th PI. (includes completion of water
main installation, pressure testing and purity collection)
• Grind parking lot between Ops facility and Ice Centre for Streets
• Service requests from Customer Service
o Personnel Update
• Water Maintenance Assistant interviews for Water Mains and Services on
Wednesday, September 9 (eight candidates).
• Water Source and Supply MW3 interviews Thursday, September 10 (two
candidates).
• Water Source and Supply TM31 recruitment plan submitted to HR; waiting on
approval and schedule.
Storm
o NPDES assessing storm system in the area of Panther Lake, Map TT SE Quarter
section from 100th to 108th, between 200th to 208th
o Catch basin repairs in NE portion of Panther Lake, Map UU, Between 116th and 132nd
and 208th to 224th
o Clean NPDES pumpers
o Screening dirt at Vactor site
o Vactor cleaning storm system for 2016 Street overlay project, 116th Ave SE from SE
204th to SE 234th
Sewer
o TV Existing Storm Map M (area from 259th to 240th and Washington to Central)
o Pressure wash Storm pump station
o Repurpose 5401 (TV Truck), order parts and plan future jobs
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o Clean Existing Sewer Map F (area from Washington to Central and 240th N to 224th)
o Man hole change outs on 196th; 212th and East Valley
Warehouse
o Assist Fleet Services when needed
o Haul out spoils as trucks become available
o Misc. small equipment repairs
o Prepare items for surplus
Fleet/Radio Shop
o Radio Shop
• Programming Radio ID's
• Install lighting on two trucks
• De identify two trucks to get them ready for auction
• Get repeaters ready for installation
• Install new laptop pedestals in eight planning vehicles
• Install new VHF radio into Van 8762
o Fleet Shop
• Fourteen police vehicle preventative services and repairs
• Fourteen motor pool services and repairs
• Re-deck motor pool trailer and install new fenders
• Fix small roller a-brake
• Monthly air brake inspections
• Repair tool box door and bracket on truck 5535
• Repair the guard on the broom 8743
• Service four large dump trucks
• Repair air leaks in truck 5449
• Schedule on site class for two new mowers
• Building a box to fit on the back of the 10-yard dump truck for Storm
Design
o Staff is continuing to investigate options for filling the funding gap for the Kent
Regional Trails Connector project. Meeting with stakeholders to remove elements to
bring costs in alignment with funding.
o Staff is selecting consultants for the S. 228th Street Union Pacific Railroad Grade
Separation Project. Working with Washington State Department of Transportation to
complete the paperwork for securing the $15 million from the state legislature.
o We are completing paperwork from the Washington State Department of Commerce
for the $500,000 from the state legislature for the S. 228th Street Bicycle facility.
o Working on permitting for the 72nd Avenue Improvement Project.
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o Designing Pacific Highway South traffic island landscaping with bid date in
September. We met with the consultant on Wednesday, September 2 to discuss
project details.
o WSDOT Right-of-Way certification for 108th/208th has been approved. Bidding of the
project is pending WSDOT channelization plan approval.
o Fifty-percent design review plans were distributed for the 1't Avenue - Smith to
James Street project. Funding in the amount of $272,000 for this project is included
in the state budget.
o Sixty-percent design review plans were distributed for Phase 1A of the S. 224th
Street Improvement Project.
o Advertising for the vacant Engineering II position with applications due by
September 18.
o Drafting interlocal agreement with King County Flood Control District for the
Milwaukee II Levee.
o Working with King County for Interlocal Agreement for geotechnical investigations for
the East Valley Highway slump.
o Geo Engineers preparing scope and budget for design of Signature Point levee.
Land Survey
o Central Ave. South Improvements: Layout calculations for west side curb.
Completing staking requests as received for other items.
o Little Project Mitigation Plan: Fieldwork completed, mapping data collected. (Area of
Mill Creek that is north of E. James St. and east of Woodford Ave. North)
o North Park Drainage Improvements: Construction layout completed. Storm and
sewer elevation analysis completed and discussed with inspector.
o Upper Russell Road Levee — South Reach: Layout staking for clearing and storm.
o Briscoe/Desimone Reach 4: Providing staking layout for active requests.
0 228th/224th Mitigation: Flagging the property boundaries for three parcels completed.
Project Surveyor writing legal descriptions for Design team.
0 228th UPRR Grade Separation: Calculating right of way and property boundaries for
Design team.
o Railroad Quiet Zone: BNRR right of way and property ownership analysis and
exhibits.
o UPRR: Property and right of way calculations between Willis St. and Meeker.
o GNNS Control: Horizontal and Vertical control sessions using GNSS (Global
Navigation Satellite System) on survey monuments citywide.
Construction
o Briscoe-Desimone Levee Improvements - Reach 1: Work on the Corps of Engineer's
project has begun. The City of Kent is not involved with this phase of work at
Briscoe, Reach 1.
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o Central Ave S. Pavement Preservation and Utility Improvements
• Contract work this week is starting on the west side of Central Ave, South of SE
25gth St. Activities will include tree removal, curb & gutter removal, and sidewalk
removal. Curb & gutter grading will begin by the end of this week and is
scheduled to install on Monday, Sept. 21.
• Sewer main and side sewer lining is ongoing and will be in progress for the next
several weeks from Willis St to the Green River Bridge.
o SR 516 to S 231't Way Levee Improvements, Russell Rd Upper Levee — South
Reach: Demolition and clearing work is ongoing. Storm drainage relocation work is
expected to begin by the end of this week.
0 2015 Asphalt Overlay
• The remaining of paving on 118th Ave SE is planned for Thursday and Friday,
September 10 and 11. Replacement of several wheel chair ramps and
channelization remain.
• Prep work for the overlay paving has begun on 40th Ave S (S 272nd to Cambridge
Ct) and 42nd Ave S (S261st to Reith Rd). Concrete work began on Thursday,
August 27 and paving will take place Friday, September 11 on 42nd, and
Saturday, September 12 on 40th followed by the replacement of speed humps and
channelization.
o W. Gowe St: Curb and gutter and sidewalk replacement on the North side of Gowe
is ongoing and expected to be complete by Friday, September 11. This will follow
with curb and gutter and sidewalk demo on the South side. Concrete replacement is
expected to begin on the South side of Gowe during the week of September
22. Completion of all curb and gutter and sidewalk replacement will follow with full
asphalt overlay from 4th Ave to 6th Ave.
o North Park Drainage Improvements: Storm pipe installation will proceed on
Wednesday, September 02 and is ongoing.
o Briscoe-Desimone Levee — Reach 4: Notice to proceed was issued to Razz
Construction on September 8. Trail closure, Mobilization, staging, and demolition
work will commence this week.
o Development Projects
• The preconstruction conference for BNSF is scheduled for Monday, September 14.
• Rainier Pond began mobilization, clearing and grubbing, and TESC activities last
week.
• The contractor completing Barham Short Plat remobilized last week and the
remaining work on this jobsite is progressing.
Environmental
o Meeting with King County tomorrow to discuss Frager Rd and closing off to traffic.
o Conservation Analyst and Environmental Teach II is out for advertisement.
o Working on water works grant for James pump station and vault and for arsenic
removal.
o Bids are open on the 76th Drainage Project.
Page 10 of 10
EXECUTIVE SESSION
A. Property Negotiations, as per RCW 42.30.110(1)(c)
ACTION AFTER EXECUTIVE SESSION