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City Council Meeting - Council - Minutes - 12/02/2014
KENT Kent City Council Special Meeting Minutes December 2, 2014 The workshop meeting was called to order at 5:01 p.m. by Council President Ralph. Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins, Ranniger and Thomas. 2015 - 2016 Biennial Budget Update — Council President Ralph began the meeting. She communicated that #12 on the Council 2015 - 2016 Preliminary Budget Questions/Requests has been clarified and the proposal for the FM Radio has been taken out. She suggested having "supported employment" funding added to the 2015 budget instead of 2016. Councilmember Higgins communicated that he would like to see an ordinance adopted concerning supported employment. He noted local jurisdictions have adopted legislation concerning this. Councilmember Boyce agreed. Chief Administrative Officer Matheson communicated that the budgeted amount for this line item would be $44,730, Council President Ralph explained the program. She said another budget item is to increase the parking enforcement officer position to a full-time position and Matheson communicated that the program would lead to a net $13,500. Council President Ralph discussed sewer rates. She noted that 4 percent was approved years ago. Councilmember Higgins confirmed the question from Councilmember Berrios and Matheson communicated that the City staff will provide a benchmark from the other sewer utilities to the Council. BeMiller communicated the 2015 additions to the departmental baseline budgets. He communicated that the Finance Department is adding FTEs to bring part-time employees to full-time employees. Information Technology is adding a $125,000 adjustment for the IT position that will support the B&O tax. He communicated that $400,000 will be spent on a new well in the Golf Course Fund and will be expensed from that fund. Councilmember Boyce confirmed that the new well is on the 18 hole course. Matheson communicated that the issues with the current well just arose recently and the City had been purchasing water from other sources. Councilmember Berrios clarified that the sale of the Par 3 would replenish the funds spent on the well and the Golf Course Fund. Councilmember Berrios stated that during the retreat it was noted that there was $1.1 million in unused IT funds and Matheson confirmed that $800,000 has been budgeted to be spent in 2015. Matheson added that the sequence of expenditures have left these funds. Kent City Council Special Meeting Minutes December 2, 2014 Mike Carrington, Information Technology Director communicated that the software lifecycle is $1.3 million per year, which is difficult to predict because of companies who provide the applications. He noted that there are a number of products in-house that have been acquired by other companies. The $1.3 million is put into an account in order to retire those systems when their lifecycle ends, he explained. He futher noted that $700,000 - $800,000 is for the City's hardware lifecycle. He communicated that the $1 million from the utility tax will be used in 2016 for software lifecycle needs. Councilmember Berrios clarified that the $1.1 million was not spent quickly because of the sequencing of the work and the lack of staff to complete the work. BeMiller further explained that the remaining funds will be placed in a reserve fund for IT. He noted that a $300,000 - $500,000 balance is appropriate to have on hand for IT going forward. BeMiller continued and discussed the Criminal Justice Fund revision, which hires an additional officer. He also reviewed the Public Works additions and appropriations. Council President Ralph communicated that she would like to fund the dump truck and zipper in 2015. The dump truck is $8,000 and the zipper is about $100,000, which will be funded out of the water utility fund, she explained. Councilmember Berrios inquired if the 2015 B&O projects list has been distributed. Tim LaPorte, Public Works Director responded that the list has been reviewed with the Public Works Committee and the Chamber of Commerce. Matheson communicated that the list was approved last night at the Public Works Committee meeting and it will be presented at the December 9 Council meeting. Councilmember Boyce communicated that he would like to see the entire list of projects, Councilmember Berrios confirmed that the list was distributed to the Chamber of Commerce and it is available on the website under the Public Works Committee. He also confirmed that traffic island rehabilitation includes repairing the medians on Highway 99. Council President Ralph communicated that the road is entirely commercial and the quality of the streetscape is marginal at best. Councilmember Fincher communicated that if the area on Highway 99 isn't attractive it won't foster having more businesses move into the City. Councilmember Berrios said he understands, but wondered why it should be fixed if nothing is done to protect the medians. Matheson communicated that there is an idea to have rocks placed at the ends where trucks do u-turns and other designs are being studied to accomplish this. i Kent City Council Special Meeting Minutes December 2, 2014 Council President Ralph communicated that the 2015-2016 Biennial Budget will be removed from the December 9 Council Meeting agenda. 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CC' k- coo � U, > U � U 3U >' U i ,-t N d' d rt d d Gt7E1 M ��dtct d 00 0 N N N N N N' tN N Ni 'r# �'4 c r[ , 1 r€ ri r O C0 M E�3 C3 0 O O O C) 00 174� r[ r-L ri ri ri rt r-I ri 14 ri r-L rr rt ri g k et Lnef3 00 Oti t0 a N d Ln co r- co 0, 1O .-4" N cn I Ln fn mC( It [Y 1- General Fund Recap Based on Council Decisions 11/25/2014 See Exhibit A for Full Details 2015 Adjusted 2016 Adjusted FTE Dollars FTE Dollars Beginning Gap (248,260) (433,980) B&O Tax (3,000,000) (3,000,000) Subtotal w/ B&O Changes (3,248,260)', (3,433,980)'` Revenues Sales Tax -4% increase 954,250 1,338,140 - increase based in 2014 estimate actual - 2013 and 2014 revenues are each z 5% higher than previous year ECD Permits-fee increase 136,000 136,000 - Fee Resolution change required Property Tax - banked capacity 999,170 1,119,050 - 13.5% of banked capacity (z $7.4m) -4.8% increase over 2014 levy in 2015; 1.2% in 2016 -originated in 2011, levy rate reduced by $1.00 due to formation of RFA - Council can use all or a portion by simple majority vote -shown on regular property tax levy ordinance $20 Car Tab Fees 0 (1,660,000) from 2014 Council Exp Savings 25,000 0 -funds 2015 Neighborhood Council Total Revenues'" 2,1,14,420 933,190 Expenditures PW Allocation Repayment (168,840) (168,840) -extend repayment to 4 years Neighborhood Council 25,000 -from 2014 Council expense savings - 2016 already includes $25,000 Historical Society 10,000 10,000 B&O Tax Positions - Finance -1.00 (140,000) -1.00 (140,000) - position moved to IT Equity/Social Justice Training 40,000 25,000 Kent FM Radio Study 0 0 Patrol Officers 3.00 333,050 PW Alloc B&O Costs (400,000) (400,000) Total Expenditure -1.00 (633,840) 2.00 (340,790) Use of Fund Balance (500,000) (2,160,000) $500,000 ShoWare (2015 &2016) _ $1,660,000 to be determined (2016) New Items to Consider Supported Employment 44,730 - 2016 already includes $44,730 Parking Enforcement 0.25 13,532 0.25 13,532 - increase from .75 to full time, offset by parking fines revenues Ordinances/Resolutions Required Fee Resolution -to adopt rate increases for ECD permits/plans review fees B&O Ordinance -to designate B&O revenues to cover additional positions: 3 Finance and 1 IT Utility Tax Ordinance -to continue 1% internal utility tax scheduled to sunset 12/31/2014 Property Tax Levy Ordinance -to levy 2015 property tax per RCW, including use of banked capacity Budget Adoption Ordinance - to adopt 2015-16 biennial budget Comp Plan/Kent City Code Ordinances - to amend the comprehensive plan and update Kent City Code regarding school impact fees Council Workshop 12/2/2014 Page 3 Decision Points — Other Funds 1. Sewer Rates (Previously Adopted) 2. Other Funds Departmental Adds a. 2015 b. 2016 3. Water Utility Equipment Council Workshop 12/2/2014 Page 4 Proposed 2014 GF Transfer to ShoWare Operating ShoWare General Fund Operating 2014 Est Act 2014 Est Act October October Beginning Balance 9,497,964 (2,456,087) Revenues 80,343,281 275,000 500,000 Trf In from GF - Budgeted 2,690,000 Trf In from GF - Additional Estimated Total Revenues 80,343,281 3,465,000 Expenditures 74,042,012 1,005,000 Trf Out to ShoWare - Budgeted 500,000 Trf Out to ShoWare - Additional 2,690,000 Estimated Total Expenditures 77,232,012 1,005,000 Ending Balance 12,609,233 3,913 Estimated Year End GF Reserves 8,935,110 11.6% Cont for Unanticipated Costs 1,500,000 Strategic Opportunities 424,012 �— Restricted for Annexation 1,750,111 In order to fully implement this solution, the 2014 General Fund expenditure budget will need to be increased by up to $1 million to ensure budgetary authority is not exceeded. 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