The URL can be used to link to this page

Home My WebLink AboutCity Council Meeting - Council Workshop - Minutes - 02/17/2015 KENT i Kent City Council Workshop Minutes February 17, 2015 The workshop meeting was called to order at 5:09 p.m. by Council President Ralph. Councilmembers present: Ralph, Berrios, Boyce, Fincher, and Thomas. Councilmembers Higgins and Ranniger were excused. Council President Ralph communicated the topics of the workshop meeting. Puget Sound Emergency Radio Network (PSERN). - Marlin Blizinsky and David Mendel, King County provided handouts for the Council. Blizinsky highlighted the project scope and noted that it has nothing to do with the King County Public Safety Answering Point (PSAP) Consolidation effort. However, the project plan for PSERN and budget are built on the assumption that there will be the same number of PSAPs and dispatch consoles that there are today, he said. However, the contract does allow for modifications if there are more or less consoles. He noted that the current system was substantially completed in 1997 and there are 254 user agencies with four sub- systems containing approximately 16,200 radios over 26 sites. Currently, the system is a Motorola Land Mobile Radio System which is aging and the vendor is stopping all sales of spare parts and all repairs of used parts by January 1, 2019. Additionally, the current system doesn't cover all areas in which people live, work, or play or where responders may respond. Furthermore, the capacity of this system is strained during major events. Prior to proposing PSERN there were 27 meetings which were attended by over 150 users and system managers, to include meetings with police and fire chiefs. He noted that there is a policy steering committee established also. Blizinsky highlighted the proposed solution to the current emergency radio network and stated that there will be an objective, measureable requirement-based RFP which will include testing of any proposed system. He added that there will be separate scoring of substantive proposals and costs. The system itself, he said, will be a new 800 MHz P25 Phase 2 land mobile radio system with connections to regional systems. In order to pay for this system, he stated that the King County Executive has proposed a nine year levy lid lift of $.07 per $1,000 assessed value to fund. This, he stated, means the system is budgeted at $246 million without financing and an additional $27 million in financing would make the total cost of the system $273 million. Blizinsky responded to an inquiry and stated that the cost to replace one radio in the current system is about $3,100. He also noted that the PSERN system has a life expectancy of 20 years or more. Blizinsky displayed a map of the covered areas and noted that the scope of the project is to reuse 18 sites, acquire 28 new sites, and upgrade all 46 of them. The project, he outlined, would include the design, purchase, and installation of radio site equipment, backhaul network equipment including microwave radios/multiprotocol label switching (MPLS) and some leased fiber, end user radios for all public agencies, and dispatch center equipment. There would be user migration and training, testing, Kent City Council Workshop Minutes February 17, 2015 and project closeout, to include the decommissioning of the King County Emergency Radio Communication System (KCERCS), he explained. Blizinsky displayed a spreadsheet comparing both the old and the new PSERN systems. Specific improvements, he stated, were that PSERN covered 97 percent of the coverage area as compared to the current 94 percent. Additionally, PSERN has a geographic redundancy. i He continued and discussed the project timeline with the Council, such as final design and implementation from 2015 - 2018 and project closeout in 2020. Blizinsky reviewed governance network implementation information and stated that the interlocal agreement would be covered by RCW 39.34 and the joint board oversees the project. This board, he stated, consists of the four voting members and the voting members are the Valley Communications (ValleyCom) cities, Eastside Public Safety Communications Agency (EPSCA) cities, Seattle, and King County, with King County being the lead agency. He continued and noted that the governance post-implementation operations will be run by a new non-profit corporation to be formed when the network is completed. He added that ownership of the network will be transferred to the non-profit once the network is built and passes testing. Furthermore, he explained that the non-profit will own, operate, and govern the network after transfer and that this non-profit will have a board of directors which will handle all budgetary matters concerning the PSERN system. The meeting adjourned at 6:18 p.m. Ronald F. e,, C City Clerk or 2 2/17/2015 Puget Sound Emergency (((Radio Network))) (PSERN) City of Kent February 17, 2015 Note This Project's scope has nothing to do with proposed PSAP consolidation The Project's plan and budget are built on the assumption that there will be the same number of PSAPs and dispatch consoles as there are today Contract allows for modifications if there are more or less Current System � Substantially completed in 1997 o 254 user agencies � 4 sub-systems(towers, electronics), but works as one system EPSCA 2,700.: 7 King County 5,000 10 Seattle 5,000 6 ValleyCom 3,500 3 Total) - 16,200 "'26 1 2/17/2015 The Problem... r Today's Motorola Land Mobile Radio System is wearing out at same time we are losing system support System is aging;increasing repairs Vendor stopping all sales of spare parts and all repairs of used parts by Jan 01,2019 Ability to keep system running smoothly is at risk P Doesn't cover everywhere people live,work or play or everywhere responders must respond i, Capacity is strained during major events Requirements P 27 meetings attended by over 150 users + system managers Interviews i, Meetings with police and fire chiefs P Policy(Steering) Committee-4 co-owners � Technical work Subcommittee Alternatives analysis Helped draft RFP 6j;;;;scLoreRFP Proposed Solution Objective,measureable requirements-based RFP;testing Separate scoring of substantive proposals and costs Puget Sound Emergenc Radio Network(PSERN)Project will build a new 800 MHz PN Phase 2 land mobile radio system with connections to regional systems P Executive has proposed a 9 year levy lid lift, S.07 per S 1,000 assessed value to fund Budget w/o financing=$246 million Financing=$27 million Total=$273 million 2 2/17/2015 Coverage Bounded Areas_ Scope of Project ► Reuse 18 sites, acquire 28 new sites,and improvements at all 46 sites ► Design, purchase and installation of: Radio site equipment Backhaul network equipment including microwave radios/MPIS and some leased fiber End user radios for all public agencies Dispatch center equipment ► User migration and training ►Testing, testing,testing ► Project close out/KCERCS decommissioning Comparison of Networks CurrentNetwork Coverage 94% " 97W Held in front of mouth On hip Measured Coverage 1 Every city+3 roads+ Areas Entire County Sites 28.. 46 Channel Capacity 17-27 Urban 30 Urban 4-7 Rural 10 Rural Redundancy Non—geographic Geographic Interoperability Improved w WSP New with Pierce County Standards Based No' Partial Enhanced features No Some 3 2/17/2015 Timeline New vendor contract- Dec. 2014 Proposed funding measure- Dec. 2014 Architecture &Engineering contract - Dec. 2014 o Possible ballot measure - 2015 Final Design/Implementation - 201 5-201 8 Malabo Timeline P PSERN Operator Forms - Early 2018 User Migration/System Acceptance - 2018- 2019 o Transfer to non-profit/operations - Early 2019 P Project close-out 2020 Governance Network Implementation � Interlocal agreement under RCW 39.34 �Joint Board oversees the Project 4 voting members:ValleyCom Cities; EPSCA Cities; Seattle; and KC All votes are equal All votes require unanimous vote by all members 2 non-voting members:police and fire King County is lead agency 4 2/17/2015 Governance Post-Implementation Operations r New non-profit corporation to be formed before network is completed Ownership will be transferred to the non-profit once network is built and passes testing Non-profit will own operate,and govern the network after transfer Board of Directors Same governments appoint Directors All votes are equal 1,,,,i,UnanimoLvotingcept in limited circumstances For More information www.psern.org k Follow us on Twitter @radiomatters David Mendel, PSERN Project Director, 206- 263-7942, david.mendel@kingcounty.gov Marlin Blizinsky, Governmental Relations Officer, 206-263-8047, marlin.blizinskv@kinacounty gov Questions? 5