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40 KENT CITY COUNCIL AGENDAS
1k June 2 2015
wv . . `�..40.�✓ Council Chambers
Mayor Suzette Cooke
Council President Dana Ralph
Councilmember Jim Berrios Councilmember Bill Boyce
Councilmember Brenda Fincher Councilmember Dennis Higgins
Councilmember Deborah Ranniger Councilmember Les Thomas
*********************************************************************
COUNCIL WORKSHOP AGENDA
5 P.M.
Subiect Speaker Time
Regional Animal Services of King County Jeff Watling 30 min
Communication Strategy Michelle Wilmot 60 min
COUNCIL MEETING AGENDA
7 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Proclamation for National Trails Day
C. Community Events
D. Economic and Community Development Report
E. Intergovernmental Reports
5. PUBLIC HEARING
6. PUBLIC COMMENT - Please state your name and address for the record. You
will have up to three (3) minutes to provide comment. Please address all
comments to the Mayor or the Council as a whole. The Mayor and Council
may not be in a position to answer questions during the meeting. For more
details regarding the public comment process, please refer to the section
titled, "Public Comments," on the reverse side.
7. CONSENT CALENDAR
A. Minutes of Previous Meetings and Workshop — Approve
B. Payment of Bills — Approve
C. Excused Absence for Councilmember Deborah Ranniger - Approve
D. Transportation Impact Fee Annual Adjustment Ordinance — Adopt
E. Central Avenue South Improvements Federal Grant — Accept
F. Economic & Community Development Reorganization Ordinance and
Motions — Adopt and Authorize
(Continued)
COUNCIL MEETING AGENDA CONTINUED
G. Ordinance Amending Kent City Code Chapter 1.05, Public Records - Adopt
H. 4Culture Sustained Support Grant Agreement for 2015 Programs —
Authorize
I. Professional Service Agreement with ARC Architects for the City Hall
Campus Space Efficiency Project — Authorize
J. Interlocal Agreement Extension with King County for Animal Services —
Authorize
K. Calvary Chapel South Bill of Sale - Accept
8. OTHER BUSINESS
9. BIDS
A. 2015 Paint Line Striping — Award
10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office. The Agenda Summary page and complete packet are on the website at
KentWA.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at 253.856.5725. For TDD relay service, call the Washington
Telecommunications Relay Service at 1.800.833.6388.
COUNCIL WORKSHOP
1) Regional Animal Services of King County, Jeff Watling
2) Communication Strategy, Michelle Wilmot
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CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
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PUBLIC COMMUNICATIONS
A) Public Recognition
B) Proclamation for National Trails Day
C) Community Events
D) Economic and Community Development Report
E) Intergovernmental Reports
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PROCLAMATION
WHEREAS, National Trails Day@ evolved from the 1987 report of President Ronald
Reagan's President's Commission on Americans Outdoors, which
recommended that all Americans be able to go out their front doors and
within fifteen minutes, be on trails that wind through their cities or towns and
bring them back without retracing steps; and
WHEREAS, that recommendation helped launch National Trails Day@ in 1993 to bring
awareness to trails and the many partners, including volunteers, who plan,
develop and maintain them; and
WHEREAS, America's 200,000 miles of trails allow us access to the natural world for
recreation, education, exploration, solitude, inspiration, and much more; and
WHEREAS, the city of Kent and hundreds of volunteers have participated in National
Trails Day since 2001; and
WHEREAS, Clark Lake Park's popular trails need refurbishing to remain safe and inviting
for visitors;
NOW THEREFORE; I, Suzette Cooke, Mayor of the city of Kent, do hereby proclaim
Saturday, June 6, 2015 as
National Trails Days in Kent
at Clark Lake Park
And I encourage all citizens to join me in recognizing that every citizen can play a role in
the stewardship of our environment.
In witness whereof, I have hereunto set my hand and caused the seal of Kent to be
affixed this day of
Mayor Suzette Cooke
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PUBLIC HEARING
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 7A — 7B
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through K.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the workshop and regular council meeting of May 19
2015.
7B. Approval of Bills:
Approval of payment of the bills received through April 30 and paid on April 30
after auditing by the Operations Committee on May 19, 2015.
Approval of checks issued for vouchers:
Date Check Numbers Amount
4/30/2015 Wire Transfers 6237 - 6250 $1,558,425.30
4/30/2015 Regular Checks 692228 - 692912 $3,792,455.25
Void Checks ($0.00)
4/30/2015 Use Tax Payable $2,639.50
$5,353,520.05
Approval of checks issued for payroll for April 16 through April 30 and paid on
May 5, 2015:
Date Check Numbers Amount
5/5/2015 Checks $0.00
Voids and Reissues
5/5/2015 Advices 345886 - 346731 $1,386,842.44
$1,386,842.44
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Kent City Council Workshop Minutes
May 19, 2015
The workshop meeting was called to order at 5:04 by Council President Ralph.
Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins, and Thomas.
lit Ouarter 2015 Financial Status Report — Aaron BeMiller, Finance Director
reviewed the lst Quarter 2015 financial status. He discussed the general fund current
ratio, operating margin, fund balance sufficiency, cash flow, and ending fund
balances. He noted that the current operating margin has been over 1.0 since 2009
and was up to 8.7 percent at the end of 2014. He explained that if the operating
margin is positive the funding received in the current year was sufficient enough to
cover the City's spending on operating as well as contributions to capital and any
transfers in.
BeMiller explained for Councilmember Boyce that the operating margin being positive
means that it allows the City to bring the fund balance up to the 10 percent level. It is
a positive number, but it doesn't reflect upon the general fund balance.
BeMiller stated that the general fund balance sufficiency reflects how many days the
general fund can function on its own and that a measure of 60 days assigned
sufficiency is determined to be a good number by the auditor's office. He pointed out
that at the end of 2014 the City's assigned sufficiency was at 65 days.
BeMiller continued and discussed the governmental funds change in net position and
discussed Governmental Accounting Standards Board (GASB). GASB establishes and
improves standards of state and local governmental accounting and financial reporting
that results in useful information for users of financial reports and guide and educate
the public, including issuers, auditors, and users of those financial reports. GASB
releases statements that allow public entities to be able to be compared with one
another financially, he said. He noted that GASB 70 was implemented in 2014 and if it
wasn't, then the City's governmental funds change in net position would be a positive
2 percent. He further clarified that the numbers should be positive next year and
there should be a 2 to 2.5 percent increase this year.
Councilmember Berrios confirmed that there isn't a balloon payment for the ShoWare.
Council President Ralph added that there is an increase over time, but it isn't as
dramatic as it seems when the figures are reviewed.
Councilmember Fincher confirmed that this should not affect the City's current bond
rating.
BeMiller reviewed the general fund cash flow and he stated that this chart reflects that
the City's cash situation is at a healthy level.
Kent City Council Workshop Minutes
BeMiller continued and discussed the general fund ending balance as a percent of
ending expenditures and that the percentage for 2015 is 14.7 percent. He continued
and discussed revenues by classification and that taxes make up the majority of those
revenues. Continuing, he discussed the general fund revenue collections in the first
quarter of 2015. He stated that the City is right were it needs to be and the numbers
look good. He reviewed the general fund revenues by classification and highlighted
that the revenues through March are where the City thought they would be. BeMiller
discussed the B&O revenue collections. He noted that in 2014 there were 2,483
taxpayers that filed returns and 1,463 of them filed and paid B&O taxes, with 1,020
filing and not paying. He stated that as of 2015 there were 29 new taxpayers and
$487,000 was collected in delinquent taxes. He noted that in 2015 costs to operate
the program are estimated to be $550,000, which is $157,000 less than budgeted.
Councilmember Berrios confirmed the different ways the B&O team are identifying
taxpayers in the City. He heard from Barbara Lopez who informed him that the City
isn't utilizing the state licensing service. Lopez noted that when the City's compliance
officer is hired there will be more investigations done concerning businesses without
City business licenses.
Mid-Biennial Budget Adiustment Update — Lopez highlighted the 2016 Mid-
Biennium Budget Calendar. She noted that the kickoff is May 21 when the Mayor,
Chief Administrative Officer, and Finance provide instructions to departments. She
reviewed the proposed Council budget meeting schedule.
Budaet Addition Status Report — BeMiller communicated the 2015
Regular/Benefited Positions Status document and the 2015 Budget Additions. He
noted that the positions equate to an additional 25.115 FI-Es and the total
expenditures are $2,062,134 to the general fund and $1,232,998 in other funds.
Councilmember Boyce inquired about the tax compliance officer position and BeMiller
responded what was going on with the position to include what citing authority the
position will have. He replied that the position should be announced by the end of
summer and Councilmember Boyce verified with BeMiller that there isn't an
equivalent job description in any local jurisdiction that matches what this position is.
Councilmember Boyce discussed the process of determining the salary of the position.
Councilmember Fincher inquired about public defender costs and Jeff Watling, Parks,
Recreation, and Community Services Director responded that they are executed
through contract and it is an area of financial concern for the City.
Councilmember Higgins asked about the well at Riverbend and Watling communicated
that the City has been working with the engineer who completed the initial drilling to
explore solutions. He announced that a full rehabilitation can be done to the existing
well starting the first week of June. He noted that the work will cost far less than the
estimated $400,000 that the Council authorized for this.
Councilmember Berrios discussed the three police officers that are going through
interviews and Assistant Chief Kammerzell replied that there are six current openings
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Kent City Council Workshop Minutes
and two candidates that are in the background phase. Thus, there are four vacancies.
He added that there are three officers in the police academy, seven in field training,
three officers that are doing pre-academy, and one lateral wait. He added that the
goal is to have all of those positions filled by August.
Meeting adjourned at 5:54 pm.
Ronald F. Moore, MMC
City Clerk
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VI E * T K �� p
Kent City Council Meeting Minutes
May 19, 2015
The regular meeting of the Kent City Council was called to order at 7:02 p.m. by
Mayor Cooke.
Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins, Ranniger, and
Thomas.
CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF.
Chief Administrative Officer Derek Matheson discussed Item 7L on the Consent Agenda
and noted that the budgeted amount to increase the Benefit Analyst position is
$19,000.
PUBLIC COMMUNICATIONS
A. Public Recoanition - Council President Ralph thanked the community for the
Team Up 2, Clean Up event.
Mayor Cooke communicated that the May employee of the month is Recreation Facility
Lead, Chris Jordan from the Parks, Recreation and Community Services Department.
She discussed his career with the City.
Mayor Cooke thanked the Public Works Department for their Public Works Week event
that was held at the ShoWare Center on May 18.
B. Proclamation for Kent's 12Sth Anniversary - Mayor Cooke read the City of Kent
125th Anniversary Proclamation. She noted that there was a reception prior to the
Council meeting and thanked the attendees and the Greater Kent Historical Society,
Carpinito Brothers, Airways Brewery, Aegis Assisted Living, and Sweet Themes for
their assistance. She displayed the posters that were handed out in the lobby and
stated that they were available for the public. Mayor Cooke read the proclamation and
invited the former Mayors and Councilmembers in attendance to speak.
Former Councilmember Judy Woods stated that she served on the city council for 21
years and is proud of the Senior Center. She highlighted specific events in her tenure
and expressed her love for the City.
Former Councilmember Tim Clark discussed significant historical events in the City. He
discussed Boeing and other businesses that have thrived in the City. He discussed
Kent's current businesses and its bright future. He discussed the City's infrastructure
as it relates to the garage downtown and the commuter rail. He added that he served
on the city council for 16 years.
Former Councilmember Jim Johnson announced that he served 20 years on the city
council. He noted that the most important event in his tenure was the vote to purchase
the ShoWare property. He noted that he came back from his honeymoon and was the
Kent City Council Meeting Minutes May 19, 2015
deciding vote. He pointed out that Kent is a great community and was born and raised
here.
Former Councilmember Steve Dowell discussed his tenure on the city council.
Former Mayor Jim White communicated that it was an honor to serve on the city
council for 10 years and be the mayor for 12 years. He stated that Judy Woods was
the greatest council president to work with and was privileged to work with some great
staff.
Councilmember Thomas read portions of Ordinance No. 1 which established the policy
and procedures of the Kent City Council.
C. Proclamation for Relay for Life - Mayor Cooke read the proclamation and
declared May 29 — 30, 2015 as "Relay for Life: Kent Days" in the City of Kent. Mayor
Cooke presented the proclamation to Pam Gibbons and Shannon Crawford, the event
co-chairs. Gibbons communicated that the Kent Relay for Life event is next Friday, May
29 at French Field.
D. Community Events - None.
E. Kent International Festival - Nancy Skipton, on behalf of the Kent International
Festival, discussed the event. She communicated that the event is May 30, 2015 at the
ShoWare Center. She announced the booths, float competition, food court, and 125th
Anniversary event "Kent History Game" competition.
F. Public Safety Report - Assistant Chief Derek Kammerzell highlighted the Public
Safety Report. He communicated that the City is making significant progress on the
baby Malijah case. He noted that there have been seventeen search warrants and one
specific warrant led to the recovery of three guns and cell phones related to gang
activity. He noted that as far as the shooting goes they have recovered a dark blue
2014 Chevrolet Cruze in connection with the shooting. He noted that there are four
persons of interest in the case that are in custody for other offenses. He highlighted all
of the agencies involved with the case. He continued and discussed the Alarm
Reduction Program. He noted that in January 2015 the City responded to 363 alarms
and six of them were valid. He discussed the "Cops in Schools" program and
highlighted that K9 Officer Mills was recognized for his mentoring at Soos Creek
Elementary School. He added that Officer Westcott was also commended by a teacher
at Sunnycrest Elementary for an exceptional job he did at a school visit.
G. Interaovernmental Reports - Council President Ralph communicated that she
attended the Transportation Policy Board and received a brief from Metro and Sound
Transit concerning the coordination of both organizations' long range planning efforts.
She also discussed the board's Project Selection Task Force which works to secure
federal funding for transportation projects. She expressed concerns about a 5 percent
cut in funds that were set aside years ago for cities that need pavement funding. She
added that the South County Area Transportation Board met and they received a brief
called Stuck in Traffic. Bottom line, she said, is that there is a transportation problem
and there is optimism that this state will pass a transportation package. She added
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Kent City Council Meeting Minutes May 19, 2015
that she attended the WRIA-9 meeting and two projects are being funded in Kent. The
Leber and Downey Farmstead Restoration projects which are helping to restore
floodplain and improve habitat for salmon along the Green River. She thanked Mike
Mactutis, the City's Environmental Engineering Manager.
Councilmember Higgins noted that the Sound Cities Association (SCA) Board of
Directors and King County Regional Transit Committee meetings are tomorrow.
Councilmember Fincher noted that the King Conservation District meets tomorrow.
Councilmember Boyce noted that the SCA looked at a proposed levy from the King
County Executive Office called "Best Start for Kids" levy. He stated that under this levy
that will be on the ballot in November it would allocate 50 percent to be invested on
strategies for children under five and the other 50 percent would go to assisting those
aged five through 24 years of age. Councilmember Boyce noted that the King County
Metro Service Guidelines Task Force was discussed and their goal is to influence the
development of the Metro Transit long range plan.
PUBLIC HEARING
A. Annexation/Deannexation between Kent and Auburn for the 277th Corridor
Resolution — Adopt. Tim LaPorte, Public Works Director communicated the
background of the item. He said this began in 1984 and Auburn has a grant to do
some work in the area.
Mayor Cooke opened the public hearing.
No public comments were given during the public hearing.
Mayor Cooke closed the public hearing.
Councilmember Higgins moved to adopt Resolution No. 1910, annexing a
portion of property to the City of Kent, simultaneously with the deannexation
of related property to the City of Auburn, seconded by Council President
Ralph.
Councilmember Higgins thanked the Public Works Department for keeping on this.
PUBLIC COMMENT
1. Steven Sidlovsky, San Diego, CA - Sidlovsky discussed citizen overlay zones. He
noted that he has spoken at several City Council meetings concerning these types of
zones.
2. Don Dinsmore, Kent - Dinsmore thanked the Mayor for helping him with his
animal control issue. He noted that Council President Ralph and Councilmember
Ranniger also listened. He stated that Parks, Recreation and Community Services
Director Jeff Watling informed King County Animal Control that there was a problem
and met more than once with the person who runs Regional Animal Services of King
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Kent City Council Meeting Minutes May 19, 2015
County. The outcome of those meetings, he said, was a mutual agreement and his
dog, Bennie, is now off of the vicious dog list. He thanked the Mayor and Council for
their assistance.
CONSENT CALENDAR
Council President Ralph moved to approve Consent Calendar Items A through
N, seconded by Councilmember Thomas. Motion carried 7-0.
A. Approval of the minutes — Approve. The minutes of the workshop and regular
council meeting of May 5 2015 were approved.
B. Payment of Bills — Approve. The payment of bills received through April 15 and
paid on April 15 after auditing by the Operations Committee on May 5 2015 were
approved.
C. Green River Trail Wall Retrofit Proiect — Accept as Complete. The Mayor was
authorized to accept the Green River Trail Wall Retrofit Project as complete and
release retainage to Award Construction, Inc. upon receipt of standard releases from
the state and the release of any liens.
D. 2014 Asphalt Grindina Proiect — Accept as Complete. The Mayor was
authorized to accept the 2014 Asphalt Grinding Project as complete and release
retainage to Puget Paving & Construction, Inc. upon receipt of standard releases from
the state and the release of any liens.
E. Public Works Agreement with Petersen Brothers, Inc. for Reith Road
Guardrail Repair - Authorize. The Mayor was authorized to sign a Public Works
Agreement with Petersen Brothers, Inc. for repair of guardrails on Reith Road in an
amount not to exceed $31,458.60, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
F. Traffic Signal Warehouse Lease Agreement — Authorize. The Mayor was
authorized to sign all necessary documents to lease warehouse space for 36 months at
the Plemmons Industrial Park for traffic signal system storage and workspace, subject
to final terms and conditions acceptable to the City Attorney and Public Works
Director.
G. Interagency Agreement Amendment with the Department of Enterprise
Services — LED Street Light Replacement — Authorize. The Mayor was authorized
to sign an amended interagency agreement with the WA Department of Enterprise
Services with a cost not to exceed $2,621,937, for the LED street light conversion
project subject to final terms and conditions acceptable to the Public Works Director
and the City Attorney.
H. Puget Sound Energy Construction Agreement for Upper Russell Road Levee
South Reach Proiect — Authorize. The Mayor was authorized to sign the Puget
Sound Energy Schedule 74 Underground Conversion Construction Agreement for the
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Kent City Council Meeting Minutes May 19, 2015
Upper Russell Road Levee - South Reach Project, as approved by the City Attorney
and Public Works Director.
I. Upper Russell Road Levee - South Reach Proiect- Joint Trench Aareement
with Comcast - Authorize. The Mayor was authorized to sign the Joint Trench
Agreement between the City of Kent and Comcast for the underground conversion of
overhead utilities for the Upper Russell Road Levee - South Reach Project, as
approved by the City Attorney and Public Works Director.
J. Consultant Services Agreement with Tetra Tech for Lake Monitoring -
Authorize. The Mayor was authorized to sign a Consultant Services Agreement with
Tetra Tech, Inc. in an amount not to exceed $28,212.26 to monitor and analyze
surface water quality conditions and aquatic weeds in Lake Fenwick and Lake Meridian
during 2015, subject to terms and final conditions acceptable to the City Attorney and
the Public Works Director.
K. Consolidating Budget Adiustment Ordinance for Adiustments between
January 1, 2015 and March 31, 2015 - Adopt. Ordinance No. 4149, consolidating
budget adjustments made between January 1, 2015, and March 31, 2015, reflecting
an overall budget increase of $5,865,648 was adopted.
L. Increase the Human Resources Benefits Analyst Position from .60 to 1.0
FTE - Authorize. The Mayor was authorized to increase the Human Resources
Benefits Analyst position from .60 to 1.0 FTE.
M. Ordinance Amending City's Contracting and Procurement Procedures -
Adopt. Ordinance No. 4150, amending the City's contracting and procurement
procedures, repealing Ordinance No. 2961 and Resolution No. 1560, and establishing a
small works roster process for eligible public works projects was adopted.
N. Hiah Capacity Facilities Code Amendment - Ordinance - Adopt. Ordinance
No. 4151, amending Title 15 of the Kent City Code (KCC), to adopt a new chapter
15.15 KCC pertaining to design standards for high capacity transit (HCT) facilities, and
a new section 15.08.450 KCC, along with related amendments to KCC Sections
15.04.060, 15.04.065 and 12.04.825, to support the HCT design standards was
adopted.
OTHER BUSINESS
A. 72—" Avenue South Improvement Condemnation Ordinance - Adopt. Tim
LaPorte, Public Works Director discussed the item and introduced Ken Langholz,
Engineering Supervisor who noted that the City has been working to clean this site
since 1984. He noted that Boeing is the principal owner of the site and that a slurry
wall was built to contain the contamination at the site. He noted that Western
Processing had a superfund project to clean the site since 1984 and over
$100,000,000 was spent to clean it. In order to clean the site there was a site cap with
11 layers of fabric, gravel, and cobbles installed in 1999. He stated that Western
Processing is a defunct company, the owners have passed away, and Boeing doesn't
own it. He noted that the next logical step is to condemn the property.
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Kent City Council Meeting Minutes May 19, 2015
Mayor Cooke inquired if there was anyone in the audience who represented
the property or was the owner's authorized representative who wanted to
speak to this proposed condemnation action.
No one acknowledged ownership of the property or wished to speak to this item.
Councilmember Higgins moved to adopt Ordinance No. 4152, providing for the
acquisition by condemnation of certain property and/or property rights for
the 72"" Avenue South Improvement Project, seconded by Councilmember
Fincher. Motion carried 7-0.
BIDS
A. 2015 Plastic Markinas - Award. Tim LaPorte presented the bid results and
stated that this is paid for out of the B&O fund and proposed awarding it to the low
bidder.
Councilmember Higgins moved to award the 2015 Plastic Markings project to
Specialized Pavement Marking, Inc., in the amount of $378,088.75 and
authorize the Mayor to sign all necessary documents, subject to final terms
and conditions acceptable to the City Attorney and Public Works Director,
seconded by Council President Ralph. Motion carried 7-0.
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President. - Council President Ralph thanked all of the former elected
officials that attended the Council meeting and joined the celebration. She noted that
there were three budget related items in the workshop. She noted that the first
quarter budget projections are on track. She added that the mid-biennial budget
process will begin soon and departments are working on their updates concerning
where they with the mid-budget. She stated that there also was a report on the
Council additions such as funds for the historical society and supported employment.
B. Mayor. - Mayor Cooke communicated that Council President Ralph, Councilmember
Boyce, and Councilmember Thomas will be meeting with her to begin looking at the
Financial Sustainability Committee candidate applications. She added that she is on
another committee called the King County Green Duwamish Watershed Advisory
Committee and it's referred to as the "WAG," a group looking at the entire Duwamish
water system and how it can be improved to support the fisheries and the habitat. She
stated that she also chairs the King County Flood Control District Advisory Committee.
She also announced that she serves on the King County Metro Transit Service
Guidelines Task Force that meets every two weeks to evaluate the performance
measures of the criteria that was put in place years ago. She also noted that she
testified at the light rail meeting and thanked the Council for being the only City with a
definitive letter prepared concerning the light rail. Mayor Cooke recognized former
Councilmember John Johnson and all the elected officials for their work over the years.
She noted that council meetings used to be Monday nights at 8:00 p.m. and Johnson
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Kent City Council Meeting Minutes May 19, 2015
made the motion to change the meeting nights to Tuesday so it didn't interfere with
Monday Night Football.
Former Mayor White highlighted that former Mayor Hogan used to look at her watch
and chide the Council to move along because the game was in the second quarter.
C. Chief Administrative Officer. - Chief Administrative Officer Derek Matheson
communicated that his report for Tuesday, May 19 was in the packet. He added that
there would be a ten minute executive session concerning property negotiations.
D. Economic & Community Development Committee. - Councilmember Boyce
noted that he didn't have a report, but urged the Council to read the CAO report.
E. Operations Committee. - No report.
F. Parks and Human Services Committee. - No report.
G. Public Safety Committee. - Councilmember Berrios noted that fire safety for
fireworks, to include education and enforcement would be discussed at the next Public
Safety Committee meeting.
H. Public Works Committee. - Councilmember Higgins noted that the six-year
Transportation Improvement Program (TIP) was discussed at the last Public Works
Committee meeting and highlighted that the 256th Avenue project is coming off of the
list. He stated that the public has two weeks to make comments on the plan. He noted
that the bids for the S. Central Avenue improvement project went out today. He
thanked the Public Works Department for putting the project out to bid this summer.
I. Regional Fire Authority. - Councilmember Thomas communicated that the next
Regional Fire Authority meeting is tomorrow night at Station 78.
At 8:31 p.m., Mayor Cooke announced that the Council would recess for three
minutes.
RECESS
EXECUTIVE SESSION
At 8:34 p.m., Mayor Cooke announced that the Council would enter into an
Executive Session for ten minutes to discuss property negotiations as per
RCW 42.30.110(1)(b).
At 8:44 p.m., the Executive Session concluded and Mayor Cooke reconvened
the regular meeting.
ACTION AFTER EXECUTIVE SESSION
No action was taken.
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Kent City Council Meeting Minutes May 19, 2015
ADJOURNMENT
The meeting adjourned at 8:49 p.m.
Ronald F. Moore, MMC
City Clerk
8
KE'* [ a Agenda Item: Consent Calendar - 7C
TO: City Council
DATE: June 2, 2015
SUBJECT: Excused Absence for Councilmember Deborah Ranniger - Approve
MOTION: Approve an excused absence for Councilmember Ranniger as she
is unable to attend the City Council meeting of June 2, 2015.
SUMMARY: Councilmember Ranniger is unable to attend the City Council meeting
of June 2, 2015.
RECOMMENDED BY: Council President Ralph
YEA: N/A NAY: N/A
BUDGET IMPACTS: N/A
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KEN• rN, Agenda Item: Consent Calendar — 7D
TO: City Council
DATE: June 2, 2015
SUBJECT: Transportation Impact Fee Annual Adjustment Ordinance — Adopt
MOTION: Authorize Council to adopt Ordinance No. amending the
economic index for annual adjustments to the City's transportation impact
fee.
SUMMARY: Following the discussion on Transportation Impact Fee ("TIF") annual
adjustments at the May 18, 2015 Public Works Committee meeting, committee
members approved the ordinance amending Section 12.14.060 of the Kent City Code.
The amendment will change the economic index used to make annual adjustments to
TIF rates from the Washington State Department of Transportation Construction Cost
Index to the Construction Cost Index for Seattle-Tacoma-Bremerton published in the
Engineering News Record.
The WSDOT Index has seen significant fluctuations over the past two years that are
not consistent with construction costs experienced in City contracts. The Construction
Cost Index published in the Engineering News Record would provide more predictable
annual adjustments to the TIF.
EXHIBITS: Ordinance
RECOMMENDED BY: Public Works Committee
YEA: Ralph, Fincher, Higgins NAY:
BUDGET IMPACTS: N/A
This page intentionally left blank.
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, amending Kent City
Code Section 12.14.060 to annually adjust fees
based on the Engineering News Record
Construction Cost Index.
RECITALS
The transportation impact fee ordinance has a provision that
annually adjusts transportation impact fees based on the Washington
State Department of Transportation Construction Cost Index. In recent
years, this index has fluctuated widely, and the city finds that the
Construction Cost Index published in the Engineering News Record would
provide more predictable annual adjustments.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. —Amendment. Kent City Code—Section 12.14.060 is
hereby amended as follows:
Sec. 12.14.060. Collection of impact fees.
1 Transportation Impact Fees
Amend KCC 12.14.060
A. The city shall collect transportation impact fees, based on the rates
published pursuant to KCC 12.14.190, from any applicant seeking
development approval from the city for any development activity within
the city, when such development activity requires the issuance of a
building permit or a permit for a change in use, and creates a demand for
additional public facilities.
B. Maximum allowable transportation impact fees are established by
the rate study and the downtown Kent rate memorandum. The rate shall
be thirty percent (30%) of the maximum allowable amount.
C. AaNy;eOn January 1st of each calendar year, the director shall
adjust the p eaf'sincrease or decrease the fees by the same
percentage change as the percentage change in the n9OSt Feeent revious
calendar year's average monthly Engineering News
Record (ENR) Seattle Area Construction Cost Index values, relative to the
corresponding average monthly ENR Construction Cost Index values for
the preceding year.
EnEimneeFong News ReeeFd.angendn,ent to the Washington State
D. When a transportation impact fee, pursuant to subsection (A) of this
section, applies to a change of use permit, the transportation impact fee
shall be the applicable transportation impact fee for the land use category
of the new use, less any transportation impact fee previously paid for the
land use category of the prior use. For purposes of this provision, a
change of use should be reviewed based on the land use category
provided in the rate study that best captures the broader use of the
property under development. Changes in use or tenancy, if consistent with
the general character of the building or building aggregations (i.e.,
2 Transportation Impact Fees
Amend KCC 12.14.060
"industrial park," or "specialty retail") should not be considered a change
in use that is subject to a transportation impact fee. Further, minor
changes in tenancies that are consistent with the general character of the
included structure, building, or previous use should not be considered
changes in use subject to a transportation impact fee. If no transportation
impact fee was paid for the prior use, the transportation impact fee for the
new use shall be reduced by an amount equal to the current
transportation impact fee rate for the prior use. Vacant buildings shall be
assessed as if in the most recent legally established use as shown on a
Kent business license, development permit, or other reliable and verifiable
evidence acceptable to the director.
E. For mixed use developments, transportation impact fees shall be
imposed for the proportionate share of each land use, based on the
applicable measurement in the transportation impact fee rates published
pursuant to KCC 12.14.190.
F. Transportation impact fees shall be determined at the time the
complete application for a building permit or a permit for a change in use
is submitted using the transportation impact fees then in effect.
Transportation impact fees shall be due and payable before the building
permit or permit for a change of use is issued by the city.
G. Until December 31, 2013, at the time of issuance of any single-
family residential building permit for a dwelling unit that is being
constructed for initial sale, the payment of the transportation impact fee
may be deferred if the owner of the underlying real property executes a
first position lien in favor of the city in the amount of the transportation
impact fee in effect at the time of the deferral. The city shall record the
lien against the real property and the lien amount shall be paid by the
seller to the city at the time of closing of the sale of the real property and
3 Transportation Impact Fees
Amend KCC 12.14.060
single-family residence.
1. A feepayer who chooses to defer the transportation impact
fee must combine the lien with a lien for deferring the water development
system charge in KCC 7.02.160, for the transportation improvement fee in
KCC 12.11.090 or Chapter 43.21C RCW, and for the drainage development
charge in KCC 7.05.165.
2. A deferral fee, in the amount set by city council resolution for
city of Kent planning and land use fees, "fee deferral lien," will be due at
the time of the application for deferral. The administrative fee set out in
KCC 12.14.170 will not be deferred.
H. -Feepayers allowed credits prior to the submittal of the complete
building permit application or an application for a permit for a change of
use shall submit, along with the complete application, a copy of the letter
prepared by the director setting forth the dollar amount of the credit
allowed. Transportation impact fees, as determined after the application of
any credits, shall be collected from the feepayer no later than the time a
building permit or permit for a change of use is issued.
I. The department shall not issue the required building permit
or the permit for the change of use until the transportation impact fees
have been paid.
SECTION 2.—Severability. If any portion of this title is found to be
invalid or unenforceable for any reason, such finding shall not affect the
validity or enforceability of any other chapter or any other section of this
title.
SECTION 3, — Corrections by City Clerk or Code Reviser. Upon
4 Transportation Impact Fees
Amend KCC 12.14.060
approval of the City Attorney, the City Clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; references to other local, state or federal laws,
codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
SECTION 6, — Effective Date. This ordinance shall take effect and
be in force thirty (30) days from and after its passage as provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of 2015.
APPROVED: day of 2015.
PUBLISHED: day of 2015.
5 Transportation Impact Fees
Amend KCC 12.14.060
I hereby certify that this is a true copy of Ordinance
No. passed by the City Council of the City of Kent, Washington, and
approved by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
P:\Civil\Ordinance\Transportation Impact Fees.docx
6 Transportation Impact Fees
Amend KCC 12.14.060
KENO T � °� Agenda Item: Consent Calendar — 7E
M 1611"
TO: City Council
DATE: June 2, 2015
SUBJECT: Central Avenue South Improvements Federal Grant — Accept
MOTION: Authorize the Mayor to accept a Federal Grant in the amount of
$1,500,000 for the Construction Phase of the Central Avenue South
Pavement Preservation Project and direct staff to establish a budget for the
funds, subject to final terms and conditions acceptable to the City Attorney
and Public Works Director.
SUMMARY: The pavement along South Central Avenue between Willis Street and the
South Central Bridge has numerous cracks, rutting and patches and is in need of
repair replacement. Because of the continued deterioration of Central Avenue, this
arterial requires more of a reconstruction than a simple overlay.
Construction is anticipated to start in July and will repair failing pavement sections
including replacement of curb, gutter and sidewalk and provide a full width overlay of
the roadway. Also, included in the project will be the replacement of the water main
and relining of the sanitary sewer main.
The Public Works Department competed for and was awarded a $1,500,000 federal
grant through the Puget Sound Regional Council for the Construction Phase of this
project. This funding is in addition to the $300,000 federal grant that the City was
awarded for the Design Phase of this project.
EXHIBITS: Grant
RECOMMENDED BY: Public Works Committee
YEA: Fincher, Ralph, Higgins NAY:
BUDGET IMPACTS: The City will receive $1,500,000 of federal funding. The local
match for this grant is $234,104. Funding for the local match will come from the B&O
Tax.
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Aft
O
-�/ Depaar6nentofTransportation Local Agency Agreement Supplement
Agency Supplement Number
City of Kent
Federal Aid Project Number Agreement Number CFDA No, 20.205
STPUL-1071(006) LA 82 24 Catalog of Federal Domestic Assistance
The Local Agency requests to supplement the agreement entered into and executed on 8/2113
All provisions in the basic agreement remain in effect except as modified by this supplement.
The changes to the agreement are as follows:
Project Description
Name Central Avenue South Pavement Preservation Length 1.12 miles
Termini From Willis Street to the Green River Bridge
Description of Work MNo Change .
Reason for Supplement
To obligate CN �,/
Are you claiming indirect cost rate? [I Yes I�No project Agreement End Date July 2018
❑Does this change require additional Right of Way or Easements? Yes M No Advertisement Date: 5/18/2015
Estimate of Funding
Type of Work (1) (2) (3) (4) (5)
Previous Supplement Estimated Total Estimated Agency Estimated
A reement/Su i. Protect Funds Funds Federal Funds
PE 86.5 a.Agency 346 821 346,821 46,821 300,000
°�0 b.Other
c.Other
Federal Aid d.State 1000 1000 1000
Participation Ratio for PE e.Total PE Cost Estimate(a+b+c+d) 347,821 1 347,821 47,821 '
Right of Way f.Agency
% q.Other
Federal Aid h. Other
Participation
Ratio for RW i.State
j.Total RNJ Cost Estimate(f+g+h+i)
Construction k.Contract 1,734,104 1,734,104 104 ,
I. Other Contract"Non Participati g" 763,829 763,829 7 ,
86.5 % M.Other
Federal Aid n.Other
Participation o.Agency
Ratio for CN P.State 2000
q.Total CN Cost Estimate kA+m+n+o 2,499,933
r.Total Project Cost Estimate e+j+ 347,8212,499,933 2,847,754 $1,800,000
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures,and as a condition
to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions.
Agency ffi Official Washington State Department of Transportation
BY Jiki BY
Title V 180ino �r Director,Local Programs
u
S-5-JS Date Executed
DOT Form 140-041 Page 1
Revised 04/2015
Agency City of Kent Supplement NuT ber
Federal Aid Project Number Agreement Number CFDA No. 20.205
STPU L-1071(006) LA 82 24 Catalog of Federal Domestic Assistance)
VI. Payment and Partial Reimbursement
The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency
and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended,2 CFR Part
200.The State shall not be ultimately responsible for any of the costs of the project.The Agency shall be ultimately responsible for all
costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed
as a promise by the State as to the amount or nature of federal participation in this project.
The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws.The agency
shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the
Local Agency for maintenance,general administration, supervision,and other overhead shall not be eligible for federal participation
unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200-Uniform Admin
Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit.
The State will pay for State incurred costs on the project. Following payment,the State shall bill the Federal Government for
reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this
project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government(see
Section IX).
VII.Audit of Federal Consultant Contracts
The Agency, if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible
federal aid costs on the project.The report of said audit shall be in the Agency's files and made available to the State and the Federal
Government.
An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing
standards as issued by the United States General Accounting Office by the Comptroller General of the United States;WSDOT Manual
M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and
FHWA;and 2 CFR Part 200.501 -Audit Requirements.
If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shall
reimburse the State for the amount of such overpayment or excess participation.
Vill.Single Audit Act
The Agency,as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200,501 as well as all
applicable federal and state statutes and regulations. A subrecipient who expends$750,000 or more in federal awards from all
sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the
provisions of 2 CFR Part 200.501, Upon conclusion of the audit,the Agency shall be responsible for ensuring that a copy of the report
is transmitted promptly to the State.
IX. Payment of Billing
The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g.,State force
work,project cancellation,overpayment, cost ineligible for federal participation,etc.)is not made to the State within 45 days after the
Agency has been billed,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the
Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless
otherwise directed by the Director of Local Programs.
Project Agreement End Date-This date is based on your projects Period of Performance(2 CFR Part 200.309).
Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to
the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they
become ineligible for federal reimbursement.
XVIL Assurances
Local Agencies receiving Federal funding from the USDOT or its operating administrations(i.e., Federal Highway Administration,
Federal Transit Administration, Federal Aviation Administration)are required to submit a written policy statement,signed by the
Agency Executive and addressed to the State, documenting that all programs,activities and services will be conducted in compliance
with Section 504 and the Americans with Disabilities Act(ADA).
DOT Form 140-041 Page 2
Revised 04/2015 9
•
N .rrJ rehI fl n,
�zw� ' Agenda Item: Consent Calendar - 7F
TO: City Council
DATE: June 2, 2015
SUBJECT: Economic & Community Development Reorganization Ordinance and
Motions - Adopt and Authorize
MOTION: Adopt Ordinance No. , amending Chapter 2.30 of the Kent
City Code, entitled "Economic and Community Development Department" by
clarifying the structure of the Economic and Community Development
Department, including the authority of the department's director, to
conform with the authorization and structure established by Council for
other city departments.
MOTION: Recommend Council adopt and establish the positions of Deputy
Economic and Community Development Director, Building Services Manager,
and Current Planning Manager, as described in the job descriptions created
for those positions, to authorize the salary ranges recommended for those
positions, and to adjust the budget accordingly.
Recommend Council authorize to fill as soon as possible in the 2015
calendar year the positions of Planner, Administrative Secretary 1, and
Office Tech 3, all of which were authorized to be filled in 2016 under the
city's biennial budget, using existing 2015 budget year savings incurred
from department reorganization and from savings incurred by other unfilled
or under filled positions.
SUMMARY: The city's Economic and Community Development department was last
reorganized in 2009, when economic development, planning, development review, and
review, inspection, investigation and enforcement of international building codes and
fire codes all came under the direction of the economic and community development
director.
Having been in operation for over six years, and with staffing changes recently
affecting key personnel, it is appropriate to clarify the authority of the position of the
economic and community development director as well as the department's role within
the overall city organization in a manner that is consistent with the city council's
practice with other departments.
The planning director position, which was carried over in 2009 when the planning
department became part of the larger economic and community development
department, should be eliminated, and consistent with other city departments, the
economic and community development director should be authorized to establish, fill,
and organize, subject to appropriate authorization, a deputy economic and community
development director as well as departmental subdivision managers, and other
positions.
(Continued)
Agenda Item: Consent Calendar — 7F (cont)
With this authorization and the proposed changes, the economic and community
development director plans to consolidate some of the management responsibilities
within the department while recognizing the internal management talents within the
department. This reorganization plan would rely on the department's existing funding
to recognize and properly compensate the internal managers who are stepping up to
take on additional management responsibilities. Not filling two vacancies at their
formal management level would also enable the department to increase line level staff
to accomplish more of the daily workload within the department. The department is
currently authorized for three new positions to be funded and filled in 2016. This plan
would seek to use existing budget to enable the department to accelerate the filling of
these positions in 2015. Accelerating the creation of these three positions is proposed
under a separate motion to amend the budget.
EXHIBITS: 1) Ordinance
2) Proposed new ECD organization chart
3) Current ECD Organization chart
4) Job descriptions
RECOMMENDED BY: Operations Committee
YEA: Ralph, Boyce NAY:
BUDGET IMPACTS: Budget adjustment, but neutral impact in remainder of 2015-
2016 biennial budget.
ORDINANCE NO.
AN ORDINANCE of the city council of the
city of Kent, Washington, amending Chapter 2.30
of the Kent City Code, entitled "Economic and
Community Development Department."
RECITALS
A. The city's Economic and Community Development department
was last reorganized in 2009, when development review, and review,
inspection, investigation and enforcement of international building codes
and fire codes all came under the direction of the economic and community
development director.
B. Having been in operation for over six years, and with staffing
changes recently affecting key personnel, it is appropriate to clarify the
authority of the position of the economic and community development
director as well as the department's role within the overall city
organization in a manner that is consistent with the city council's practice
with other departments.
C. The planning director position, which was carried over in 2009
when the planning department became part of the larger economic and
community development department, should be eliminated, and consistent
with other city departments, the economic and community development
director should be authorized to establish and fill, subject to appropriate
1 Administration and Personnel
Amend KCC 2
authorization, a deputy economic and community development director as
well as departmental subdivision managers.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. Amendment. Chapter 2.30 of the Kent City Code,
entitled, "Economic and Community Development Department," is hereby
amended as follows:
Chapter 2.30
ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT*
Sections:
2.30.010. Department created.
2.30.020. Economic and community development director — Creation
and appointment.
2.30.030. Qualifications.
2.30.040. Duties and powers.
2.30.050. Salary.
2.30.060. Planning division ^ y.
2.30.061. Planning division ffeated.
2.30.063. Planning division duties and Fespensibilities.
2.38.065. Planning division Plate ameeter Position CFeated,
salaFy, and appointment.
2.39.967. Planning division Planning diFeCtOF Qualifications.
2.38.069. Planning division Planning—d+reeter Duties and
2.30.070. Building official — Position created and appointment.
2 Administration and Personnel
Amend KCC 2
2.39.974. Building official Duties and peweFS.
Sec. 2.30.010. Department created. T4e—There will be an
economic and community development department ;s CFeated for the
purpose of performing community planning and all public and private
permitting and development review, approval, inspection, and enforcement
functions, also to include fire plan review, inspection, investigation,
enforcement and emergency preparedness functions.. The ecenengie and
cengn9unity development department direeter shall supewise the
depaFtngent and shall have cengplete chaFge of a" of the WOFIE on the
depaFtngent and shall be Fespensible to hiFe, supeFVise, and discipline
department engpleyees. The department, thFOugh the diFeeter, shall repo;i
planning;to the chief acIngoniStFative efficeF OF his OF heF designee. The functions e
the ecenengme and cengn9unity development depaFtngent shall be as follows:
A. Gengn9unity
lam.
E). Building code development Feview and
. Development engineeFing-7
F. Gede enfOFeengent; and
G. Ecenengie development.
3 Administration and Personnel
Amend KCC 2
Sec. 2.30.020. Economic and community development
director — Creation and appointment. The department will be
manacled by the position of economic and community development
director. 05 CFeated and shall be subject to appointment by the n9aYOF off
aeeeFdaneewith the PFOVisiens e The economic and community
development director will be appointed by, and serve at the direction of,
the mayor and will be subject to the rights and obligations of the City of
Kent Policies and Procedures Manual, as may be amended from time to
time. The mayor's appointment will be made solely on the basis of
professional experience, education and demonstrated knowledge of
accepted practices relating to the duties of the department. The economic
and community development director will have complete charge of all
department work and will be responsible for hiring and supervising
department employees.
Sec. 2.30.030. Qualifications. The economic and community
development director must have the following or equivalent qualifications:
he OF she .. ust be a graduate of a recognized college or university and
have at least five (5) years' experience in economic and community
development permit processing or similar fields.
Sec. 2.30.040. Duties and powers. It will be the duty of Tthe
economic and community development department, under the supervision
of its director,_ to .
A. With the eXceptien of these aspects of peffigit issuance peFtaining-te,
the fiFe ..ode . deF the supeFYOSmen of the fiFe .1..paFt..9ent, to ,.Examine,
review, condition, deny, or approve all aspects of public and private
development permits issued by the city, including public and private street,
utility, and other infrastructure construction.
4 Administration and Personnel
Amend KCC 2
B. To eOperate all economic development functions within the city to
encourage and support new residential and business development and
redevelopment.
division,C. To epeFate the cluties and Fespensibilities of the planning
as
specified On this chapteF.Operate community planning, zoning, land use
and code amendment functions.
D. Te--iImplement mall applicable building codes and fire codes, as
enacted under the Kent city code and the state Building Code Act, when
examining, modifying, conditioning, approving, or denying building plans
and when conducting building inspections.
E. To eCollaborate with affected departments on inspections of all
development extensions or connections to public utilities.
F. Te-eConduct code enforcement e€within all areas of the city-eAy-eerie
that ingplergent the cluties and pewers vested On the ecenengic and
G. Under the direction of the mayor, perform other duties as the city
council, mayor, or chief administrative officer may require or as may be
required by law.
Sec. 2.30.050. Salary. The salary or salary range of the
economic and community development director shailwill be that as
established in the city budget.
See. 2.30.060 Planning division Authority. The city council
heFeby deelaFes its intention to peFFOFng all planning functions undeF
5 Administration and Personnel
Amend KCC 2
See. 2.30.061. Planning division created. TheFe CFeated the
p ann division, which shall seFve as the city planni-
conjunction with the 'and use and planning beaFd. The planning division
sha" peFfOFng planning and zening functions, conduct plan Feviews, and
peFfOFng etheF duties as established by the city council. The division shall
See. 2.30.063 Planning divis-en Buties and responsibilities.
The planning division shall have the following duties and Fespensibilities:
A. ,
0ncluding, but not imgited to, cengpFehensove plan f0 ffi ulatien and
code,angendngents, annexation zening, and the zening code, subdivision
and etheF assigned codes. it shall be the duty of the planning division to
set the agenda f8F the 'and use and planning beaFd heaFings, WOFIEsheps,
special FePOFtS, fOF the 'and use and planning beaFd; to collect and te-
analyze and use technical data to deteffigine logical ngatteFS Of UFban
development within the city. The planning division shall be Fespensible fOF
pr'epari„g—and updating the eengpr"ehensiye--plan and pr"epuimg
angendngents—te the wring—code, the subdivision code, and anyWither
Feiated codes OF OFdonances.
B. YndeF the diFectien of the ecenengic and cengngunity development
diFeCtOF, the planning division shall advise the ngayOF and city council on
planning ,;,atteFs. The planning division ngay eaFFY OUIt special PFO}eets at
council,the Fequest of the city
which Fequests shall be fOFwaFded to the
the ngayOF.
6 Administration and Personnel
Amend KCC 2
G. The planning division shall be Fespensible fOF all planning
,
assigned codes. it shall be the Fespensibility of the planning division to
pFepaFe the plans and codes fOF these planning ngatters and the
created,Fespensibility of the 'and use and planning beaFd to hold public heaFings on
these plans and codes when advised to do so by the planning division. The
planning beaFd. The 'and use and planning beaFd, afteF holding one (1) e
nqOFe public heaFings, shall fOFwaFd OtS Feeengngendatmen to the city council
fOF final action. The council ngay he'd public heaFings and peFfOFng etheF
Felated functions on specific planning ngatteFS on addition tO OF on lieu e
delegating this function to the 'and use and planning beaFd.
See. 2.30.065. Planning division Planning dir-ecter-
Position salary,
ecenengme and cengngunity development the position of city planning diFeCtOF, who shall be appointed by the
on aCCOFdance with the
Of prafess�ona� cicpericiicc, education, and dengenStFatednerve ge of
p ianning diFeCtOF shall be that as established On the annual city budget. A"
FefeFences on the Kent Gity Gede to the planning accepted pFacticeS Felating to the duties of the division. The sa'aFy of the
with Fespect to
the functmens of the planning division as set fOFth on this code, shall ngean
the planning directet=
See. 2.30.067. Planning division Planning dir-ecter-
Qualifications. The planning diFeCtOF ngust have the following OF
equivalent qualifications: he OF she ngust be a graduate of aTeeegn;zed
ngunicipal planning.
7 Administration and Personnel
Amend KCC 2
See. 2.30.069. Planning division Planning directer Duties
and r-espensibilities.
The planning diFeCtOF shall be on chaFge of the planning division. The
A.
planning diFeCtOF shall PFepaFe an annual planning PFOgFang and an annual
budget to ingplengent this PFOgFang. The division shall Feffesent the city
befOFe goveffingent agencies and the public as deenged necessaFy. The
planning diFeCtOF OF a designated planning staff ngengbeF shall be pFesent
at all eity council and land use and planning beaFd n9eetings and public
heaf rys. The plannn=rg diFeeter shall peFfching such etheF duties as the
FeqUiFed by the laws of the state.
B. The planning diFeCtOF, OF his OF heF designee, shall act as the State
En ViF..,......ntal Pell y Act (SERA) Fespensible a ffi ial as et feet. on Ch
i zr-93 KGG.
Sec. 2.30.070. Building official — Position created and
appointment. There is heFeby CFeated `hewill be a position known as
building official. The building official is an employee of the economic and
community development department and sh"will be appointed by, and
serve at the direction of, the economic and community development
director on aCCOFdance with the PFOVisiens of the City of Kent Policies an
PFOce UFes "ganu-I on the basis of professional experience, education, and
demonstrated knowledge of accepted practices relating to the duties of the
office.
See. 2.30.072. Building efficial Qualifications. The building
effmcmal n9ust have the fellewing OF equivalent qualifications: he OF she n9ust
yeaFS' expeFience on the field of building and land development, be fangiliaF
8 Administration and Personnel
Amend KCC 2
sinqi!aF field as deenged appFOPFmate to the position by the appointing
auth0i=ity.
See. 2.30.074. Building efficiall Duties and powers. it shall
be the duty of the building efficial to exangine building plans and peFfOFFR
building inspections as PFeSCFibed by the Kent Gity Gede.
The building efficial shall peFfOFng such etheF duties as the ecenengie-
FeqUiFed by the laws of the state.
Cep 2 on 11 n Salary.
Repealed by Ord. Ne. 3926.
SECTION 2. — Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
SECTION 3. — Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state or federal laws, codes, rules, or
regulations.
SECTION 4. — Effective Date. This ordinance shall take effect and
be in force thirty (30) days from and after its passage and publication, as
provided by law.
9 Administration and Personnel
Amend KCC 2
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of 12015.
APPROVED: day of 12015.
PUBLISHED: day of 12015.
I hereby certify that this is a true copy of Ordinance No.
passed by the city council of the city of Kent, Washington, and approved
by the Mayor of the city of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
PACT dA0vli—ce\Titl,2 KCC mn sECDEi do.
10 Administration and Personnel
Amend KCC 2
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CITY OF KENT
POSITION DESCRIPTION
Position Inventory Number: XXXXX
Classification Specification: ADMINISTRATIVE SECRETARY I
Salary Range: AF 20
Position Description: Administrative Secretary I
Incumbent: New 2016
Location: Economic & Community Development Department
..................................................................................
GENERAL PURPOSE:
Under the direction of the Administrative Assistant III or designee, provide a variety of
complex tasks related to the permit process and land use applications in accordance
with State and City regulations, laws, and resolutions. Provide administrative and
secretarial assistance to all divisions within the Economic & Community Development
Department.
Work is characterized by a high volume of customer service duties as well as complex
and specialized clerical and time sensitive duties coordinating communication with other
City departments, outside agencies and developers, and the general public on the
procedural aspects of the permit process. The incumbent will perform a variety of
administrative and secretarial duties including, but not limited to, processing payroll and
labor distribution, compiling information provided by the planners to create decision
documents for public notice in accordance with the State Environmental Policy Act
(SEPA), lot line adjustments, plats, subdivisions amendments, annexation zoning,
shoreline management, agenda packets and minutes. The incumbent in this
classification is also required to organize, maintain a variety of complex filing systems,
prepare letters, reports, agendas, minutes, public notices and other types of
correspondence and scan documents with a high degree of accuracy, often on short
deadlines. While actual duties of each incumbent in this classification will vary from
time to time, all Administrative Secretaries may be assigned to perform work in any or
all areas.
Work is performed under general supervision. Supervisor sets the overall objectives,
priorities and resources available. Work is performed under minimal direct supervision.
Employee is responsible for the work, plans and carries out the assignment, resolves
most conflicts that arise, coordinates work with others, and explains policies and
procedures based on established objectives. Employee keeps supervisor informed of
progress and potentially controversial matters. Work is evaluated for technical
soundness and conformity to practice and policy.
Position Description: Administrative Secretary I Page 2 of 5
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide customer service at the front desk and serve the department to greet
visitors; answer telephones; respond to inquiries; explain programs, policies, and
procedures; screen and direct calls to appropriate personnel or department or
take messages and make appointments for staff with visitors; assist callers with
scheduling permit inspections, either manually in the permit tracking system or
on line through the automated voice response system.
Enter all types of land use application documents and comments into the permit
tracking system; set up and maintain files, process paperwork associated with
State Environmental Policy Act (SEPA) projects, lot line adjustments and other
projects as assigned; route documents to appropriate divisions or outside
agencies; scan and index completed projects and files into the City's Document
Imaging System per the City's retention schedule.
Prepare, edit, issue, fax, email and coordinate meeting dates, and mail or email
out the Notice of Application to City departments and outside agencies according
to legal deadline requirements.
Create and prepare mailing lists in accordance with the requirements of the Land
Use application types; create and issue public notices using the mailing list and fax
to the appropriate newspaper.
Provide documents requested and assist with processing Public Records Requests.
Prepare, proofread and edit correspondence, reports, bulletins, minutes, public
notices, resolutions and confidential materials independently and from rough
drafts, transcription tapes or verbal instructions.
Prepare and distribute meeting notices, agenda packets and other support
documents; set up for committee meetings; attend meetings and prepare minutes
on a backup basis.
Process purchase orders, procurement cards, monthly budget reports and
maintenance of related files or other duties as assigned.
Prepare, process, and enter Economic & Community Development's payroll in a
timely, efficient, and accurate manner; provide assistance to personnel with
questions related to payroll; process personnel related forms and documents; and
run reports as requested.
Open, sort and route mail; develop and maintain a variety of office forms and
procedures; organize and maintain complex, inter-related filing systems
including a variety of confidential files, records and information for the
department as assigned. Scan and index documents into the document imaging
system and assist with the research to provide documents in support of public
disclosure records requests.
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Position Description: Administrative Secretary I Page 3 of 5
Maintain calendars for assigned staff and schedule appointments for meetings as
needed.
Cross train with other department Administrative Secretaries on all departmental
functions; provide work direction and training to new employees and temporary
staff under the direction of the supervisor.
Update, order, track and maintain customer service materials, office forms,
procedures, division supplies, business cards, and other supplies as requested.
Actively support the vision, mission, values and behavior statements of the
department and the City.
PERIPHERAL DUTIES:
Perform other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
KNOWLEDGE OF:
• Permits and land use processes, plans, and related documents
• Governmental regulatory responsibilities, land use applications, and related
documents
• Basic municipal government policies, procedures, and structure; and applicable
local, state, and federal laws, codes, regulations, and ordinances
• Recordkeeping techniques
• City organization, operations, policies and objectives
• Quality customer service principles and practices
SKILLED IN:
• Modern office principles, practices, procedures and software such as MS Office
• Using interpersonal skills effectively in a tactful, patient, and courteous manner to
promote a positive and professional City image
• Basic research methods
• Compiling, organizing, and summarizing complex, detailed material independently
or from tape or oral instructions, letters, notices, bulletins or other material
• Maintaining a variety of complex filing systems, records, and reports
• Using oral and written communications skills in an effective manner
ABILITY TO:
• Perform responsible administrative and secretarial duties with speed and
accuracy
• Perform basic principles, practices, and procedures of municipal and
governmental budgeting, accounting and purchasing including preparation,
monitoring, transferring, and reporting
• Use appropriate telephone etiquette and techniques to properly assist a diverse
assortment of inquiries and persons
• Complete work in a timely manner despite numerous interruptions
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Position Description: Administrative Secretary I Page 4 of 5
• Establish and maintain cooperative and effective working relationships with
others
• Read, comprehend, apply, and explain governmental laws, rules, regulations,
and ordinances including City and departmental policies and procedures as
applicable to the operations of the department/division
• Orally communicate with, present information to, and respond to questions from
managers, co-workers, City employees and departments, and the general public
• Add, subtract, multiply, and divide quickly and accurately; compute rate, ratio,
and percent; and create graphs and charts
• Apply common sense understanding to carry out instructions furnished in written
or oral form
• Maintain flexibility to support the team as a whole
EDUCATION AND EXPERIENCE:
Education: High school diploma supplemented by some college level course work
or training in administrative support, office management, or secretary
training; and
Experience: Three (3) years of increasingly responsible secretarial, customer service,
and/or administrative experience in an office, municipal government, or
similar environment.
Or: In place of the above requirements, the incumbent may possess any
combination of relevant education and experience which would demonstrate
the individual's knowledge and ability to perform the essential duties and
responsibilities listed above.
LICENSES AND OTHER REQUIREMENTS
• Multilingual desirable
• Proficient in Excel, Word, Outlook, PowerPoint
MACHINES, TOOLS, AND EQUIPMENT USED
Typical office machinery and equipment including, but not limited to, personal computer,
word processing and spreadsheet software, printer, telephone, fax and copy machines,
calculator, projector, tape recorder, and projector.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
incumbent to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the incumbent is regularly required to use hands
to finger, handle, or feel; talk and hear. The incumbent frequently is required to reach
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Position Description: Administrative Secretary I Page 5 of 5
with hands and arms. The incumbent is occasionally required to stand; walk; climb or
balance; and stoop, kneel, crouch, or crawl; sit for extended periods of time; taste or
smell; and type on keyboard for extended periods of time. The incumbent may
frequently lift and/or move up to 50 pounds with or without assistance, and
occasionally lift and/or move up to 80 pounds or more with assistance.
Specific vision abilities required by this job include close, distance, color and peripheral
vision; depth perception; and the ability to adjust focus.
WORKING CONDITIONS:
Work is performed in an indoor office environment, subject to multiple interruptions by
walk-in citizens, employees, telephone calls, and interoffice activities. While performing
the duties of this job, the employee could be exposed to individuals who are irate, angry,
or hostile. The noise level in the work environment is usually moderate.
SIGNATURES:
Incumbent's Date Supervisor Date
Approval:
Department Director/Designee Date Human Resources Director Date
/Designee
** Note: This document will be reviewed and updated annually at the time of the
employee's performance appraisal; when this position becomes vacant;
or, if the duties of this position are changed significantly.
Rev 02/29/00, 5/10/00, 10/1/14
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CITY OF KENT
POSITION DESCRIPTION
Position Inventory Number: 10026
Classification Specification: BUILDING SERVICES MANAGER
Salary Range: TBD Management Benefits Level B
Position Description: Building Services Manager
Incumbent: Kimberlee McArthur
Location: Economic and Community Development Department
..............................................................................
GENERALPURPOSE:
I
Under the direction of the Economic and Community Development (ECD) Director, plan,
organize and manage the operations, programs and activities of the Building Services
Division, which includes building plans examination, building inspection and the permit
center;; ensures building plans, permits and construction activities are in compliance with
federal, state and local laws, regulations, ordinances, policies, procedures and established
standards; ensures the effective and efficient operation of the City's Permit Center to
provide quality services and a positive experience for customers of the permit center.
Work is characterized by management, administration and supervisory responsibilities for
the planning, organization, management,direction, evaluation and operation of the Building
Services Division. Incumbent's supervisory responsibilities include interviewing, hiring, and
training employees; planning, assigning, and directing work; appraising performance;
mentoring, rewarding and disciplining employees to include recommending promotions
and/or terminations as appropriate; addressing complaints and resolving problems;
scheduling and approving leave time.
Work is performed independently under managerial supervision. Supervisor provides the
employee with assignments in terms of broad practice, precedents, policies and goals.
Work may be reviewed for fulfillment of department and program objectives and
conformance with departmental policy, practice and/or objective.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Plan, organize, and direct the operations, programs and activities of the Building
Services Division in accordance with federal, state and local laws and ordinances,
policies, procedures and standards.
Serve as the City's Building Official; supervise building plans examination and
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Position Description: Building Services Manager Page 2 of 6
building inspection personnel and activities; ensure compliance with and provide
k interpretations and exceptions forbuilding code issues per City ordinances, policies,
procedures and accepted practices; issue permits, certificates of occupancy, etc. as
authorized by codes and regulations.
Plan, organize, and manage the personnel, systems, activities and physical
functions and aspects of the Permit Center, including customer service, routing of
permit applications, work flow within the Permit Center and interdepartmental
coordination with "home" departments' staff as necessary to ensure a timely,
efficient, and accurate review and issuance of permits and approvals in accordance
with established policies and procedures.
Serve as technical expert and advisor regarding building codes and permitting
activities and processes.
Select, train, provide guidance and appraise the performance of assigned staff;
plan, assign and review work; establish work performance standards; initiate and
implement disciplinary actions as appropriate; motivate, reward employees;
recommend promotions and terminations as appropriate; approve/schedule leave
time.
Develop and maintain reports and statistical data on the activities, timeliness, use of
resources and effectivenesslefficiency of the Division's operations performance;
establish goals, standards and measurements of performance for the Division;
ensures the accomplishment of the division's goals and performance standards;
assist the ECD Director to establish and accomplish the department's goals and
objectives.
Maintain current knowledge, trends, developments and best practices in community
development services; assess the effectiveness of the City's building services
operations; research, develop and implement new policies, procedures, processes,
forms, etc. to respond to changing conditions or to increase efficiency and customer
service and satisfaction.
Maintain current knowledge of legal standards pertaining to building and permitting
services; prepare revisions to related codes, ordinances, regulations and standards
as appropriate.
Prepare and administer the Division's budget; develop short and long-range
budgeting and staffing projections and make recommendations to the ECD Director
as appropriate; oversee the division's expenditures and revenues.
I
Coordinate training with the Regional Fire Authority staff, staff from other City
departments and outside agencies as needed to ensure ECD Department's staff
can maintain current knowledge of practices, policies, procedures, codes,
ordinances, case law and methods of building codes, plan review, building
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Position Description: Building Services Manager Page 3 of 6
inspection and permitting.
Manage the City's automated permit management system; serve as the
application administrator. j
Conduct staff meetings; resolve procedural and technical conflicts; resolve j
personnel conflicts and complaints.
Assign and distribute work to loaned employees while assigned to the Permit
Center; mediate and resolve disputes and issues escalated from customers and/or
staff.
Manage and direct emergency building damage assessment inspections as part of
the City's Comprehensive Emergency Management Plan.
it
Provide information and technical assistance regarding development services codes
and ordinances to customers,the public, Chamber of Commerce, state departments
and various civic and professional groups; coordinate communication with
governmental and private agencies and departments.
Represent the City to community groups, City task forces, committees, boards
and outside agencies.
j
Attend meetings and seminars as appropriate.
Oversee the preparation and maintenance of a variety of records, reports, and
evaluations regarding building codes, administration and permit center activities and
programs; ensure appropriate and timely response for public disclosure of
documents under the control or maintenance of the Building Services Division.
Become familiar with, follow, and actively support the vision, mission, values and
behavior statements of the department and the City.
PERIPHERAL DUTIES:
Perform related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
KNOWLEDGE OF:
• Applicable federal, state and local laws, codes, regulations, policies and procedures
• Methods, techniques, policies and procedures used in building design, construction,
inspection and permitting
• Current trends, methods, principles and best practices related to development
services and permit center processes and procedures
• City organization, structure, operations, policies, practices and objectives
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Position Description: Building Services Manager Page 4 of 6
• Modern principles, practices and techniques of employee motivation, supervision
and management
• Methods, principles and practices of effective conflict resolution
• Interpersonal skills using tact, patience and courtesy
• Oral and written communications
• Automated permit management/tracking systems
• Modern research and record-keeping techniques
• Municipal governmental budget development and administration principles,
practices and procedures
• Modern office equipment and procedures including use of a personal computerand
applicable software
• Correct English usage, grammar, spelling, punctuation and vocabulary
SKILLED IN:
• Effective use of interpersonal skills using tact, patience and courtesy
• Effective oral and written communications
• Planning and organizing work
• Hiring, training, supervising, motivating and evaluating personnel
• Effectively resolving conflicts, grievances, and personnel issues
• Building consensus; eliciting cooperation and collaboration from others who may
have conflict interests
• Developing a coordinated approach to complex administrative processes
• Conducting effective and efficient meetings
• Making sound decision and demonstrating good judgment
ABILITY TO:
• Plan, organize and direct the work, programs and activities of the Building Services
Division
• Understand, interpret, apply and explain applicable codes, rules, regulations,
policies, procedures, processes and practices
• Serve as system administrator for the City's automated permit tracking system
• Develop, maintain and use statistical data and reports to measure performance and
make improvements to the Division's operations
• Effectively coordinate and direct the activities of the permit center where staff from
various departments will be providing services
• Develop and recommend ordinance, policy, procedure or process changes for the
effective management of assigned functions
• Establish and maintain cooperative and effective working relationships with others
• Accurately analyze complex issues in high pressure situations, make effective
decisions and adopt effective courses of action
• Demonstrate positive and effective interaction and communication with individuals
of diverse occupational and social-economic-ethnic backgrounds
• Meet schedules and time lines
• Maintain records and prepare reports
• Prepare and monitor budgets and expenses
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I
Position Description: Building Services Manager Page 5 of 6
• Prepare and present clear and concise plans, reports and recommendations
• Work effectively on several projects concurrently
• Respond to inquiries, complaints and requests for information
EDUCATION AND EXPERIENCE:
Education: Bachelor's degree in business or public administration, building construction
technology, planning or related field; and
Experience: Four (4) years of increasingly responsible plans examination, building
inspections, or permitting experience including at least two (2) years of
supervisory experience in development services, i.e. as a Building Official,
Plans Examiner, Inspection Supervisor or Permit Supervisor;
Or: In place of the above requirements, the incumbent may possess any
combination of relevant education and experience which would demonstrate
the individual's knowledge, skill and ability to perform the essential duties
and responsibilities listed above.
LICENSES AND OTHER REQUIREMENTS:
• International Code Council Building Official (ICCBO) certification
• Valid Washington state driver's license, or the ability to obtain within thirty(30)days
of employment
• Bilingual skills desired
MACHINES, TOOLS AND EQUIPMENT USED:
Typical business office machinery and equipment including, but not limited to, personal
computer, telephone, fax and copy machine, and calculator.
The incumbent may also be required to operate a City vehicle to travel from site to site.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the employee regularly
required to use hands to finger, handle, or feel; sit; and talk or hear. Occasionally required
to stand, walk, and reach with hands and arms. Frequently lift and/or move up to 10
pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close, distance, color, and peripheral
vision; depth perception; and the ability to adjust focus.
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Position Description: Building Services Manager Page 6 of 6
WORKING CONDITIONS:
Work is performed in a typical office subject to many interruptions. Incumbent may
occasionally be in a field environment; may be exposed to individuals who are irate or
hostile. The noise level in the work environment is usually moderate to loud. Traveling to
various work sites may be required.
SIGNATURES:
Incumbent's Signature Date Supervisor's Signature Date
Approval:
Department Director/Designee Date Human Resources Director/Designee Date
** Note: This document will be reviewed and updated annually at the time of the employee's performance
appraisal; when this position becomes vacant; or, if the duties of this position are changed
significantly.
Revised 6/7/00; 418/15 AH
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CITY OF KENT
POSITION DESCRIPTION
Position Inventory Number:
Classification Specification: CURRENT PLANNING MANAGER
Salary Range: TBD - Management Benefit Level B
Position Description: Current Planning Manager
Incumbent: Matthew Gilbert
Location: Economic & Community Development — Current Planning
GENERALPURPOSE:
Underthe direction of the Economic and Community Development (ECD) Deputy Director,
plan, organize and manage the operations and activities of the Current Planning section of
the ECD Division. Responsibilities include, but are not limited to, permit processing; the
administration and enforcement of the City's land use and development codes;
comprehensive and sub-area planning; implementing policy initiatives; assigning,
monitoring, reviewing, and evaluating work of professional and paraprofessional planning
staff, and special project research and studies related to land use planning and
development.
Work is characterized by management, administrative and supervisory responsibilities for
the organization, direction, evaluation and operation of the Current Planning section. The
incumbent is responsible for carrying out supervisory duties in accordance with the City's
policies and applicable laws, which includes interviewing, hiring and training employees;
planning, assigning and directing work; appraising performance; rewarding and disciplining
employees; addressing complaints and resolving problems; approving/scheduling leave
time; and recommending promotions and/or terminations where appropriate. The
incumbent assures compliance with various City ordinances and regulations related to land
development; prepares and presents staff reports for public hearings and meetings;
informs the public, outside agencies, developers, and others of various City and State land
use and development code requirements and policies; coordinates the development and
amendment of comprehensive and sub-area plans and technical planning documents; and
performs planning and coordination tasks for special projects and programs.
Work is performed under managerial supervision. The supervisor provides the employee
with assignments in terms of broad practice, precedents, policies and goals. Work may be
reviewed for fulfillment of program objectives and conformance with departmental policy,
practice and/or objective.
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Position Description: Current Planning Manager Page 2 of 7
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Plan, organize, manage, evaluate, and direct the programs, operations and personnel
in the Current Planning section of the ECD Department in the processing of planning
permits and the administration and enforcement of the City's land use, planning and
zoning codes, ordinances and regulations.
Supervise assigned staff in accordance with the City's policies, procedures, and
applicable laws. Responsibilities include, but are not limited to, interviewing, hiring
and training employees; planning, assigning, directing, and evaluating work and
performance of staff; rewarding and disciplining employees; addressing complaints
and disputes; resolving problems; scheduling/approving leave time; and
recommending termination as appropriate.
Effectively develop, interpret, administer, and amend the Zoning Code, Subdivision
Code, Shoreline Master Program, comprehensive plans, sub-area plans, technical
planning documents, and other land use regulations, policies, and procedures.
Ensure the effective and efficient review and processing of development and land
use permit applications.
Process highly complex and often controversial environmental, land use, and
development applications and policy initiatives to be considered and heard before
the Hearing Examiner, SEPA Responsible Official, Short Plat Committee, Design
Review Committee, Land Use and Planning Board, Planning and Economic
Development Committee, and City Council; research and coordinate these
applications and policy initiatives with appropriate state, regional and local agencies
and parties. This includes, but is not limited to, preparing analysis, coordinating with
other City departments, applicants, outside agencies, developers, elected officials,
and general public, providing effective, timely, and appropriate public notice and
public information, delivering effective presentations, and providing professional
testimony and recommendations before the Hearing Examiner, Land Use and
Planning Board, and City Council.
In cooperation with the ECD Deputy Director, establish goals, policies, procedures
and objectives for the Section, which reflect overall City priority issues including
development of an annual work program that implements the division's goals and
objectives; consult with the ECD Deputy Director on the most appropriate course of
action on projects and activities of the Section; formulate the section's annual budget
and staffing projections; authorize and monitor budget and expenses for the section.
Perform the duties of planning manager, where appropriate, as prescribed in the
zoning code, Title 15, including decisions related to administrative variances, use
interpretations, design review, and other code administration.
Oversee and research the development and implementation of major city land use
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planning policies, which includes public, staff, and agency involvement,
coordination, and recommendations.
Originate innovative planning programs and projects; conduct special studies; perform
research and analysis; prepare recommendations and special reports as assigned to
facilitate Planning projects and programs; present reports and plans to the City
Council, Land Use and Planning Board and citizen groups.
Effectively coordinate with interdepartmental staff to amend operational plans and
regulations to ensure consistency with comprehensive growth management plans.
Negotiate, manage and administer contracts with consultants to perform specified
Planning activities. Effectively write, oversee, and coordinate grants, including
budget and deliverables.
Evaluate program accomplishments against established goals and timetables. Make
recommendations to the ECD Deputy Director based upon the evaluation
concerning future plans.
Ensure accurate preparation of city statistics for employment and population data
and forecasts for state, regional, county, and local agencies.
Establish and maintain cooperative and effective working relationships with
community and regional agencies and organizations relating to planning operations.
Provide effective written, graphic, electronic, and oral communication with diverse
audiences. Communicate complex, technical issues related to land use policies,
application review timelines, and code requirements in understandable, common,
everyday terms.
Organize, attend, and conduct effective interdepartmental and public meetings on
major development applications, land use and environmental policies, plans, and
implementation measures. Effectively and tactfully represent the City and
Department in various regional and intergovernmental capacities. Serve as
member of various City committees and task forces as assigned.
Become familiar with, follow, and actively support the vision, mission, values, and
behavior statements of the department and the City.
PERIPHERAL DUTIES:
May act as the ECD Deputy Director in the Deputy's absence as assigned.
Perform related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
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KNOWLEDGE OF:
• Municipal government policies, procedures, structure, operations, and objectives
• Applicable local, state, and federal laws, codes, regulations, and ordinances
including, but not limited to, the Growth Management Act, State Environmental
Policy Act, State Shoreline Act, and other land use statutes related to urban
planning
• Current literature, trends, and developments in the planning field
• Principles and practices of state, regional, municipal, sub-area and
neighborhood planning, economic development, historic preservation, and
zoning
• Research methodology as applied to the collection and analysis of planning data
• Planning information sources including, but not limited to, demographic and
economic data, environmental factors, land development trends, and legal
requirements
• Engineering, architectural, and/or cartographic illustration
• General principles and practices of governmental budgeting, accounting, and
purchasing
• General theories, principles, and practices of site planning and design review,
relating to the development and use of land, and the construction of buildings
• Modern office practices, procedures, and equipment including personal
computers and related software such as word processing and spreadsheet
programs, geographic information systems (GIS), automated permit process ,
and graphics preparation
• Geographic Information System fundamentals
• Basic principles and practices of mathematics, statistics, and database structure
• Correct usage of English grammar, spelling, punctuation, and vocabulary
• Recordkeeping techniques and requirements
• Telephone, electronic mail, and Internet techniques and etiquette
• Supervisory principles and practices
• Technical aspects of field of specialty, including policy development, growth
management requirements, project management, and land use law as it pertains
to land use planning and development
SKILLED IN:
• Using research and analytical methods, practices, and procedures to define and
resolve issues
• Research techniques and technical writing
• Project management
• Interpreting and making decisions in accordance with ordinances, governmental
regulations, and policies
• Thinking conceptually; observing and evaluating trends; analyzing data; and
drawing logical conclusions
• Effective use of interpersonal skills in a tactful, patient, and courteous manner
• Application of technical aspects of field of specialty
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• Effective organization and expression of ideas through use of oral, written, and
graphic communications
• Recordkeeping and preparing reports
• Preparing and delivering oral and multimedia presentations
ABILITY TO:
• Perform the essential duties and responsibilities of the position
• Train, supervise, provide work direction, and evaluate staff
• Compile, organize, analyze, evaluate, and effectively utilize technical and statistical
data, professional journals and periodicals related to research projects and other
land use planning and development projects
• Communicate effectively both orally and in writing on sometimes sensitive issues to
diverse audiences
• Read, interpret, apply, and explain codes, rules, regulations, legal documents, and
technical policies and procedures; and resolve unique, technically-difficult, or
controversial planning issues
• Effectively work with engineering, architectural, geographic and/or cartographic
illustrations and information systems
• Work effectively in a rapid-pace work environment on several projects concurrently,
complete work with many interruptions, and plan and organize work to meet
schedules and timelines
• Work confidentially with discretion
• Maintain records and prepare reports
• Establish and maintain cooperative and effective working relationships with others
• Analyze situations accurately and adopt an effective course of action
• Work independently and make decisions within broad guidelines
• Effectively direct the work of others in a team environment
• Effectively speak and present written, visual, electronic, and geographic information
before groups of employees, managers, developers, elected officials, boards and
commissions, general public and public groups, and public hearings
• Develop and revise the Comprehensive Plan, sub-area and neighborhood plans,
and related planning and design documents
• Add, subtract, multiply, divide, and compute fractions, ratios, percentages, and
proportions; make mathematical computations as it relates to technical aspects of
work; and draw and interpret graphs and charts
• Define problems, establish facts, and draw valid conclusions
MINIMUM EDUCATION AND EXPERIENCE REQUIRED:
Education: Bachelor's degree in Planning, Public Administration, or a related field; and
Experience: Four (4) years of increasingly responsible professional experience in
managing/directing community development and planning projects, and a
minimum of two (2) years in a supervisory or management capacity;
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Or: In place of the above requirements, the incumbent may possess any
combination of relevant education and experience which would demonstrate
the individual's knowledge, skill, and ability to perform the essential duties
listed above.
LICENSES AND OTHER REQUIREMENTS:
• American Institute of Certified Planners (AICP) certification
• Valid Washington State Driver's License, or the ability to obtain within thirty (30)
days of employment
• Must successfully pass the City's pre-employment driver's records check;
successfully complete the City's Defensive Driving Course; and maintain an
excellent driving record
• Experience with ESRI Geographic Information System software is desired
MACHINES, TOOLS, AND EQUIPMENT USED:
Typical business office machinery and equipment including, but not limited to, personal
computer and spreadsheet and word processing software, database, geographic
information systems(GIS)graphic and visualization software, automated permit processing
software, printers, telephone, fax and copy machine, calculator, projector and architect and
engineer scales.
The incumbent may also be required to operate a City vehicle to travel to and from sites
within the City and outside the City.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of thisjob, the employee is regularly required to sit; use hands
to finger, handle, or feel; talk; and hear. The employee frequently is required to reach with
hands and arms. The employee is occasionally required to stand; walk; climb or balance;
and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10
pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close, distance, color, and peripheral
vision; depth perception; and the ability to adjust focus.
WORKING CONDITIONS:
Work is performed primarily in an indoor environment, subject to driving from site to site to
visit development sites, perform inspections, and understand and experience aerials of
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varying intensities of land use in the city. When performing work in the office, the
employee is subject to frequent interruptions by walk-in citizens, developers, employees,
telephone calls, and interoffice activities. The incumbent may also be exposed to
individuals who are irate or hostile. The noise level in the work environment is usually
moderate in the office and very loud at inspection sites.
SIGNATURES:
Incumbent's Signature Date Supervisor's Signature Date
Approval:
Department Director/Designee Date Human Resources Director/Designee Date
" Note: This document will be reviewed and updated annually at the time of the
employee's performance appraisal; when this position becomesvacant; or, if
the duties of this position are changed significantly.
Revised: 07/27/06, 10/16/07 AB; 4/24/15 AH
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CITY OF KENT
POSITION DESCRIPTION
I
Position Inventory Number:
Classification Specification:
Salary Range:
Position Description (Working Title): Deputy Director of Economic&Community Dev
Incumbent:
Location: Economic&Community Development Department
..............................................................................r
GENERALPURPOSE:
Under the direction of the Economic and Community Development(ECD) Director, plan,
organize, implement, and manage the economic development, current planning,
development engineering, critical areas and storm water development permitting review,
and code enforcement functions of the City. In this role, the incumbent will provide
highly responsible management support to the Director and will assist the Director to
develop and implement long-range strategies to ensure the economic health and vitality
of the City and ensure the safe and responsible development of the community.
Coordinate with and act as liaison with other City departments to ensure long-term,
quality economic growth and community development in the City.
Work is characterized by management, administration and supervisory responsibilities
for the planning, organization, direction, evaluation and operation of the assigned
divisions and functions. Duties include, but are not limited to, strategic planning,
budgeting, contract negotiations and administration, supervision, mentoring and
development of assigned staff, management of resources, project management, public
speaking and presentations, collaboration with internal departments and external
agencies, and technical analysis.
Work is performed under managerial direction. The supervisor provides the incumbent
with assignments in terms of broad practice, precedents, policies, and goals. Work may
be reviewed for fulfillment of program objectives and conformance with departmental
policy, practice and/or objective.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Plan, organize and manage the Current Planning, Code Enforcement,
Development Engineering and Economic Development functions of the ECD
Department.
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Provide management oversight of the review, conditioning, denial or approval of
the development engineering and current planning aspects of public and private
development permits to encourage development in the City of Kent.
Plan, organize, implement and evaluate the City's economic development
strategies, programs and projects to enhance the long-term economic health and
vitality of the City. Implement programs, strategies and marketing efforts to
enhance/facilitate business recruitment, retention and economic development
within the City.
Assist the ECD Director to develop and successfully implement short and long-
range plans and strategies to meet the City's strategic targets as they pertain to
the ECD Department; assist the Director to ensure the department's strategic
plans and initiatives are accomplished.
Oversee the major development or redevelopment projects in the City, i.e. Kent
Station, Kent Events Center, Aquatics Center, Downtown Strategic Action Plan
etc.
Negotiate with developers and/or consultants for all phases of City projects
coordinate and review the work of contractors, developers, and/or consultants for
major City projects; report performance issues to the ECD Director.
Provide technical expertise and respond to complex questions; resolve conflicts;
identify issues and alternatives for the ECD Director and City policy makers; act
as a liaison/facilitator between the development community and City staff;
coordinate communication with City departments, governmental and private
agencies, consultants, architects, contractors, vendors and the general public;
facilitate the exchange of information to encourage cooperation and efficiency of
the development process.
Serve as Project Manager for Mayor's Permit Process Initiative; organize and
conduct an inter-departmental review of the city's existing permit process,
making recommendations and implementing Gmprovements _ _ ________ - cummentIM>I:IS Ka at,nresponatbIa For
this?Has it been reassigned elsewhere?Can it
Serve as Project Manager for various City projects or community projects as be incorporated into the Protect Manager
statameni below?
assigned.
Develop, implement and administer various economic development incentive
programs throughout the City for compliance, performance and reporting
requirements.
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Identify economic development, community development, code and planning
issues of community-wide and socio-economic significance and the impact of
these Issues on the community; gather facts and develop analysis and reports of
issues, alternatives, policy recommendations and consequences of such
recommendations.
Present proposed programs and projects to community groups and public
meetings; make presentations to the City Council as necessary; represent the
City on committees and boards regarding local and regional issues as required.
Develop, administer and monitor budgets, work plans, and performance
measurements for the divisions/functions assigned.
Supervise assigned staff in accordance with the City's policies, procedures, and
applicable laws. Responsibilities include, but are not limited to, interviewing,
hiring, training, and mentoring employees; assigning and appraising employees'
work and performance; rewarding and disciplining employees; addressing
complaints and disputes; resolving problems; recommending promotion and
disciplinary action; scheduling/approving leave time; and recommending
termination as appropriate.
Become familiar with,follow, and actively support the vision, mission, values, and
behavior statements of the department and the City.
PERIPHERAL DUTIES:
Perform related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
KNOWLEDGE OF:
• Operations, organizations, policies, procedures, ordinances, goals and objectives
that affect departmental operations
• Local, regional, state, and federal governmental organizations and functions
• Principles and practices of management, administration, supervision and training
• Financial feasibility, pro forma analysis, current economic trends and economic
forecasting.
• Real estate finance; market analysis as it relates to the potential development of
specific site; development costs of office, retail, industrial and office markets
• Regional market trends in land development, retail, industrial and office markets
• Modern principles and practices in the development and execution of municipal
economic development, community development, permit process, research and
policy development programs
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Position Description: ECD Deputy Director Page 4 of 6
• Current literature, trends, and developments in the field of Economic and
Community Development, Planning, Development Engineering and Code
Enforcement
• Negotiations skills and techniques
• Methods, principles, and practices of effective conflict resolution
• Principles and practices of effective budget preparation and control
• Applicable laws, codes and regulations concerning land use and the
development process (e.g. SEPA, GMA,zoning)
• Business recruitment skills and techniques
• Effective methods of organizing and utilizing data, equipment, personnel and
resources
• Effective oral and written communications skills
• Effective interpersonal skills using tact, patience and courtesy
• Correct usage of English grammar, spelling, punctuation, and vocabulary
SKILLED IN:
• Short and long-range strategic planning in a rapidly changing environment
• Observing and evaluating trends, conducting research, analyzing data, and
drawing logical conclusions
• Analyzing complex issues and situations accurately, providing clear and concise
recommendations, and adopting effective courses of action
• Effective decision making
• Communicating orally and in writing
• Effective public speaking and the preparation of supporting print, online materials
and multimedia presentations
• Effective use of marketing and promotion skills, methods and techniques
• Effective application of customer service skills and techniques
• Negotiating win/win scenarios, resolving conflict and building consensus
• Effective use of interpersonal skills in a tactful, patient, and courteous manner
• Budget preparation and application of financial controls
• Correct English usage, grammar, spelling, punctuation and vocabulary
• Conducting efficient and effective meetings
• Applying principles and practices of administration, supervision, and training
including hiring,training, directing, evaluating, awarding, and disciplining staff
ABILITY TO:
• Develop and implement economic development strategies for the City
• Plan, organize, control and direct the activities, services, budget and policy
formulation of the City's economic development, current planning, development
engineering, and code enforcement functions
• Prioritize and schedule work
• Initiate creative improvements, manage change and stimulate collaborative
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problem solving
• Read, interpret, and administer codes, rules, regulations,policies, and procedures
• Work independently with minimum supervision and make decisions within broad
guidelines
• Establish and maintain effective working relationships with subordinates, City
staff, public and private officials, other governmental agencies, the community,
businesses, consultants, developers, builders and the public
• Represent the City and attend various boards, committees and meetings
• Initiate and negotiate private/public partnerships on behalf of the City
• Develop and meet schedules, timelines,work programs and cost estimates
• Facilitate the development process
I
EDUCATION AND EXPERIENCE REQUIRED:
Education: Bachelor's degree in business administration, public administration,
engineering, urban planning or related field; and
Experience: Four (4) years of increasingly responsible experience in business
management, economic development, commercial real estate, planning,
engineering, including a minimum of two (2) years in a supervisory or
management capacity while managing complex projects.
Or: In place of the above requirements, the incumbent may possess any
combination of relevant education and experience which would
demonstrate the individual's knowledge, skill and ability to perform the
essential duties and responsibilities listed above.
II
LICENSES AND OTHER REQUIREMENTS:
• Valid Washington State driver's license, or the ability to obtain within thirty(30)days
of employment
• American Institute of Certified Planner(AICP) preferred
• Economic Development Finance Professional(EDFP)certification preferred
� f
MACHINES,TOOLS AND EQUIPMENT USED:
Typical business office machinery and equipment used include, but are not limited to,
personal computer, printer, calculator,telephone,facsimile, copier, etc.
May be required to operate a City vehicle.
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PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to sit for
extended periods of time; talk; hear; use hands to finger, handle, or feel objects, tools,
or controls. The employee is frequently required to reach with hands and arms. The
employee is occasionally required to walk; stoop, kneel, crouch or crawl; and type on a
keyboard. The employee may occasionally lift and/or move up to 35 pounds.
Specific vision abilities required by this job include close vision, distance vision, color
vision, peripheral vision, depth perception, and ability to adjust focus.
WORKING CONDITIONS:
Work is performed primarily in an office environment; however, travel and night
meetings and site inspection work are required.
SIGNATURES:
Incumbent's Signature Date Supervisor's Signature Date
Approval:
I
Department Director/Designee Date Human Resources Director Date
"Note: This document will be reviewed and updated annually at the time of the
employee's performance appraisal; when this position becomes vacant; or, if the duties
of this position are changed significantly.
Revised 4/23115
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CITY OF KENT
POSITION DESCRIPTION
II
Position Inventory Number:
Classification Specification: OFFICE TECHNICIAN III
Salary Range: AF20
Position Description: Permit Center Office Technician III
Incumbent: New 2016
Location: Community Development Department— Permit Center Division
...............K.MMUNNNN.................MEMMMMMM'.............
GENERAL PURPOSE:
Under the direction of the Permit Center Manager, perform a variety of responsible secretarial,
administrative and technical support duties for the Permit Center Manager and staff. Incumbent is
responsible for responding to customer inquiries by providing information and assistance to the
public concerning fire, building, engineering, planning and land use permits.
Work is characterized by a high volume of customer service duties as well as complex and
specialized clerical and technical duties such as communicating with the City's public, it's clients,
citizens,fellow employees and other divisions; processing forms, records and reports,ordering and
maintaining a wide variety of supplies including those unique to the division; independently
preparing and editing correspondence and reports;arranging meetings,travel and lodging,assisting
with special projects; creating and maintaining filing systems, and clerical duties related to the
processing of development permits. They are also required to exercise a considerable amount of
tact, patience, and courtesy in dealing with the City's public, it's clients, citizens,fellow employees
and other divisions.
Supervisor defines objectives, priorities, and deadlines; and assists incumbent with unusual
situations, which do not have clear objectives or precedents. Incumbent plans and carries out
assignments and handles problems and deviations in accordance with instructions, policies,
procedures and/or accepted practices. Work is evaluated for technical soundness and
conformity to practice and policy.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide a full range of clerical and internal and external customer assistance activities,.by
interacting with the public in person, by telephone, and through written correspondence.
Maintain an understanding of current Permit Center, Planning Services, Building Services,
Development Engineering, and Fire Prevention divisions'diverse functions and programs.
Research permit data and other inquiries, using computerized permitting and/or GEO base
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Position Description: Office Technician III Page 2 of 5
systems, including, but not limited to, permit application name, number and status,
inspection history and status, address and parcel number, property ownership and other
permit/land information verification.
Resolve or refer customer questions and complaints regarding development permitting and
the city development review process.
Answer multi-line telephones and respond to general inquiries about development permitting
and city development; direct calls as appropriate.
Provide and perform administrative, technical, and clerical duties in support of the Permit
Center and the Permit Center Manager.
Update, order, track and maintain customer service materials, office forms, procedures,
division supplies, business cards, and other supplies as requested.
Assist in delinquent payment procedures by running monthly reports, researching unpaid
fees and preparing statement report, making customer contacts on returned checks and
other non-payment situations, handling customer inquiries, and making arrangements with
customers for payment, etc.
Research permit fees refund requests and prepare refund form and documentation for
Manager's approval and signature as needed.
Assist the Permit Center Manager in the preparation of the division budget, report statistics
pertaining to the division budget and performance measurements.
Update and maintain City Code books, the Permit Center Operations Manual, the
Community Development Emergency Management Manual, and other reference materials
as requested.
Maintain permit performance database, prepare monthly permitting performance and
performance measurement reports and may assist in creating formats for related reports.
Create, maintain and organize multiple Permit Center filing systems.
Assist Permit Center Manager in the preparation of visual presentations for City Council,
Community Development Department, Chamber of Commerce, service organizations, and
other public presentations.
Research and compile statistical data and documentation on various permitting
information for inclusion into a variety of administrative and outside agency reports; and
establish appropriate report formats, prepare, proofread, and edit materials as required.
Maintain calendars for assigned division and Permit Center staff, registering Permit Center
staff for agency memberships and training courses and ensuring that dues and fees are kept
current, scheduling the Permit Center meeting room, and scheduling appointments for
application intake or meetings.
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Track and bill departments for large plat map copier use.
Review Permit Center cellular phones records and report any cellular phone problems or
changes.
Attend meetings, seminars, and training as appropriate; represent division as assigned.
Receive, sort, and distribute mail; create mailing lists, prepare materials for mailing and
respond to correspondence as assigned.
Become familiar with, follow, and actively support the vision, mission, values and behavior
statements of the department and the City.
PERIPHERAL DUTIES:
Perform other related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
KNOWLEDGE OF:
• Basic municipal government policies, procedures, and structure; applicable local,state and
federal laws,codes, regulations, ordinances and fees,or the ability to learn within 6 months
of employment
• Correct usage of English grammar, spelling, punctuation, and vocabulary
• Quality customer service principles and practices
• General record-keeping principles and practices
• Modern office practices, procedures and equipment including personal computers and
related software such as word processing and spreadsheet programs to perform a wide
variety of clerical and technical duties
• Basic administrative research methods and practices
• Basic budgeting procedures
SKILLED IN:
• Using interpersonal skills effectively to deal with the public in a tactful, patient, and
courteous manner even in hostile situations, and to promote a positive and professional City
image
• Using professional telephone etiquette and techniques to properly assist a diverse
assortment of inquiries and persons
• Interacting positively and effectively with diverse individuals to accomplish common goals
• Assembling data and preparing reports
• Use of Excel, Word, Access, PowerPoint, and KIVA
ABILITY TO:
• Read, comprehend, apply and explain governmental laws, rules, codes, regulations,
ordinances including City and departmental policies and procedures as applicable to the
operations of the department/division
• Learning and understanding the functions, policies, procedures, activities and programs of
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Position Description: Office Technician III Page 4 of 5
the permitting process quickly and accurately
• Solve practical problems and deal with a variety of variables in situations where only limited
standardization exists
• Plan, organize and prioritize work to meet time lines despite numerous interruptions
• Perform complex technical and administrative duties with speed and accuracy
• Understand and follow oral and written directions
• Establish and maintain cooperative and effective working relationships with others
• Function effectively as a member of the "team"
• Create and interpret graphs and charts
• Create and edit visual presentations using Power Point, slides and other graphics
• Maintain budget and financial records
• Prepare, proofread and edit reports, correspondence, and procedure manuals
• Maintain records, reports and data
• Add, subtract, multiply, and divide quickly and accurately
MINIMUM EDUCATION AND EXPERIENCE REQUIRED:
Education: High school diploma, general education degree (GED), or equivalent,supplemented
by some college level coursework; and
Experience: Three (3)years of increasingly responsible clerical and customer service experience
involving substantial public contact and some record-keeping experience.
Or: In place of the above requirement, the incumbent may possess any combination of
relevant education and experience which would demonstrate the individual's
knowledge, skill and ability to perform the essential duties and responsibilities listed
above.
LICENSES AND OTHER REQUIREMENTS:
• Washington State Drivers License
• Bilingual skills are preferred
MACHINES, TOOLS AND EQUIPMENT USED:
Typical business office machinery and equipment including, but not limited to, personal computer
and related software, telephone,fax and copy machines, calculator, projector, engineering copier,
microfiche reader, and typewriter.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit for extended
periods of time; use hands to finger, handle, or feel; talk and hear. The employee frequently is
required to stand, walk, and type on keyboard for extended periods of time. The employee is
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Position Description: Office Technician III Page 5 of 5
occasionally required to reach with hands and arms; climb or balance on a step ladder or step stool
to retrieve records and supplies; and stoop, kneel, crouch, or crawl. The employee must
occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close, distance, and peripheral vision; depth
perception; and the ability to adjust focus.
WORKING CONDITIONS:
Work is performed in an office environment;subject to extensive public contact and possible verbal
abuse from irate or hostile customers while performing the duties of this job. The noise level in the
work environment is usually moderate.
SIGNATURES:
Incumbent's Signature Date Supervisor's Signature Date
Approval:
Department Director/Designee Date Employee Services Director/Designee Date
** Note: This document will be reviewed and updated annually at the time of the employee's
performance appraisal; when this position becomes vacant; or, if the duties of this
position are changed significantly.
Revised 11/01/07
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CITY OF KENT
POSITION DESCRIPTION
Position Inventory Number:
Classification Specification: PLANNER
Salary Range: NR35 Management Benefit Level C
Position Description: Planner- Current Planning
Incumbent: New 2016
Location: Economic & Community Development— Current Planning
..............................................................................
GENERALPURPOSE:
I
Under the direction of the Planning Manager and Senior Planner, perform a variety of
professional planning duties in the area of current planning, environmental and land use
management. j
i
Work is characterized by professional level planning duties associated with the
implementation and administration of City codes, ordinances, policies, and procedures in
the areas of current planning and environmental and land use management. Incumbent
ensures compliance with various City ordinances and regulations related to land
development; prepares and presents staff reports for public hearings and meetings;
informs the public, other agencies, developers, and others of various City code
requirements. Incumbent may assist in the development and revision of the
Comprehensive Plan; and perform planning and coordination tasks forspecial projects and
programs. While actual duties of each Planner in this classification will vary from time to
time, all Planners may be assigned to perform work in any or all areas.
Work is performed under limited supervision. Incumbent is frequently required to perform
work in confidence and under pressure for deadlines. Incumbent is frequently involved in
politically sensitive issues requiring a considerable amount of tact and diplomacy.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Initiate, manage and finalize the review of various land use applications to ensure
compliance with state mandated project review timelines and act as a liaison
between public and City staff.
Research, prepare and present staff reports on current planning issues forthe City
Hearing Examiner, SEPA Responsible Official, Short Plat Committee, Design
Review Committee, and City Council. This includes providing professional level
PALCC(Labor,Class&Comp)\Class&Comp\Econ&CommDev Reorg 2015\Planner-VAC.doc
Position Description: Planner - Current Planning Page 2 of 5
analysis to support findings, recommendations and decisions generated by City
staff.
Have a working knowledge of other development standards as applied by various
City departments.
Communicate orally and in writing with customers including public, other agencies,
other City departments throughout the permit review process to help them
understand application review timelines, interpret code requirements and
communicate with various City staff.
Represent Planning Services at the City Permit Center. Gather and interpret
information regarding customer questions related to planning regulations and
policies, specific land use and development proposals and permit application
requirements. Review land use and development permit applications, plans, and
related documents for completeness and adequacy determining acceptability for
intake, analysis and processing. Perform impromptu development plan review.
Organize and conduct inter-departmental development plan review meetings on all
major development applications.
Ensure timely and accurate public notice of land use related applications, public
hearings and threshold determinations. Includes preparation and on-site posting of
appropriate public information.
Review, process and approve site and landscape plans to assure compliance with
codes and ordinances including conducting certificate of occupancy and landscape
site inspections.
Enforce regulations of Zoning Code and other ordinances as required, including
discussing complaints with members of the public, following up with field visits and
related correspondence. Assist the Law Department and Code Enforcement Officer
by providing information on zoning related enforcement issues and testifying before
the City Hearing Examiner.
Prepare a variety of planning graphics, including conventional and computer-
assisted graphics and maps, for reports and public presentations.
Attend and/or conduct meetings as needed.
May assist in the development of comprehensive plans and programs for utilization
of land and physical facilities of the City.
Serve as member of various City committees and task forces as assigned.
Perform a variety of technical duties related to the implementation, operation,
PALCC(Labor,Class&Comp)1Class&Comp\Econ&CommDev Reorg 20151PIanner-VAC.doc
Position Description: Planner - Current Planning Page 3 of 5
moderate enhancement, integration, training, and maintenance of the KIVA permit
tracking system in the Planning Services Office.
I
Coordinate with the City's Information Technology Department on KIVA system
implementation and enhancements in the Planning Services Office.
PERIPHERAL DUTIES:
Perform related duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
KNOWLEDGE OF:
• Municipal government policies, procedures, structure, operations, and objectives
• Applicable local, state and federal laws, codes, regulations and ordinances
• Current literature, trends, and developments in the planning field
• Principles and practices of municipal planning and zoning
• Research methodology as applied to the collection and analysis of planning data
• Planning information sources including demographic and economic data,
environmental determinants of land use, land development trends, and legal
requirements
• General theories, principles and practices of site planning and design review,
relating to the development and use of land, and the construction of buildings
• Engineering, architecture and/or cartographic illustration
• General principles and practices of governmental budgeting, accounting and
purchasing
• Modern office practices, procedures, and equipment including personal computers
related software such as word processing and spreadsheets programs, geographic
information system (GIS) and automated permit processing (KIVA)
• Correct usage of English grammar, spelling, punctuation, and vocabulary
• Telephone, electronic mail, and Internet techniques and etiquette
• Technical aspects of field of specialty
SKILLED IN:
• Using research and analytical methods, practices and procedures to define and
resolve issues
• Effective organization and expression of ideas through use of oral andwritten
communications
• Effective use of interpersonal skills in a tactful, patient and courteous manner
• Record-keeping
ABILITY TO:
• Organize and conduct various research projects
• Collect and analyze planning data
• Assist in development and revision of the Comprehensive Plan
PALCC(Labor,Class&Comp)\Class&Comp\Econ&CommDev Reorg 2015\P1anner-VAC.doc
Position Description: Planner- Current Planning Page 4 of 5
• Communicate effectively both orally and in writing
• Work confidentially with discretion
• Make effective oral presentations at public hearings and meetings
• Work with blueprints, shop drawings, and sketches
• Physically perform the requirements of the position
• Work in a rapid-pace work environment, to handle multiple tasks and to plan and
organize work to meet schedules and timelines
• Establish and maintain cooperative and effective working relationships with others
• Analyze situations accurately and adopt an effective course of action
• Maintain records and prepare reports on current planning issues
• Work with limited supervision
• Read, analyze, interpret, apply, and explain City codes, rules, regulations, policies j
and procedures, general business periodicals, professional journals, technical
procedures, financial reports, legal documents, and governmental regulations
• Speak effectively, present information, and respond to questions from City Council,
management, developers, the general public, and/or public groups
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule
form
• Work independently and make decisions within broad guidelines
• Compose, proofread and edit general correspondence, routine reports, contracts,
etc.
• Add, subtract, multiply, divide; compute fractions, ratios, percentages,proportions;
draw and interpret graphs and charts; and apply these concepts to practical
situations
• Define problems, collect data, establish facts and draw valid conclusions; apply
common sense understanding to solve practical problems and deal with a variety of
concrete variables in situations where only limited standardization exists
MINIMUM EDUCATION AND EXPERIENCE REQUIRED:
Education: Bachelor's degree in Planning, Public Administration or related field; and
Experience: Two (2) years of professional level experience in Municipal Planning.
Or: In place of the above requirement, the incumbent may possess any
combination of relevant education and experience which would demonstrate
the individual's knowledge, skill and ability to perform the essential duties
and responsibilities listed above.
LICENSES AND OTHER REQUIREMENTS:
• A valid Washington State Driver's License
• Must be able to successfully pass the City's pre-employment driver's records check
P:\LCC Labor Class&Com \Class&Com \Eton&CommDev Reor 2015\Planner-VAC.doc III
(Labor, P) P 9
Position Description: Planner - Current Planning Page 5 of 5
MACHINES, TOOLS AND EQUIPMENT USED:
Typical business office machinery and equipment including, but not limited to, personal
computer including spreadsheet and word processing software, printers, telephone, fax
and copy machine, calculator, projector and typewriter.
May also be required to operate a City vehicle to travel to and from inspection sites.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of thisjob, the employee is regularly required to sit; use hands
to finger, handle, or feel; talk; and hear. The employee frequently is required to reach with
hands and arms. The employee is occasionally required to stand; walk; climb or balance;
and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10
pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required
by this job include close, distance, color, and peripheral vision; depth perception; and the
ability to adjust focus.
WORKING CONDITIONS:
Work is performed primarily in an indoor environment, subject to driving from site to site to
perform inspections. When performing work in the office, the employee is subject to
frequent interruptions by walk-in citizens, developers, employees, telephone calls and
interoffice activities. Incumbent may also be exposed to individuals who are irate or
hostile. The noise level in the work environment is usually moderate.
SIGNATURES:
Incumbent's Signature Date Supervisor's Signature Date
Approval:
I
Department Director/Designee Date Employee Services Director/Designee Date
**Note: This document will be reviewed and updated annually at the time of the employee's
performance appraisal; when this position becomes vacant; or, if the duties of this position
are changed significantly.
Revised: 10/16/02
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r i
KEAIT xfws Agenda Item: Consent Calendar - 7G
TO: City Council
DATE: June 2, 2015
SUBJECT: Ordinance Amending Kent City Code Chapter 1.05, Public Records -
Adopt
MOTION: Adopt Ordinance No. , amending Chapter 1.05 of the
Kent City Code regarding submittal and response to requests for public
records and converting those provisions from code to policy to allow for
more timely revision in response to changes in the law.
SUMMARY: The Public Records Act requires local governments to adopt reasonable
rules and regulations to carry out the act's provisions in a manner that provides for
the fullest assistance to requesters and the most timely possible action on requests,
while contemporaneously protecting public records from damage or disorganization
and preventing excessive interference with other essential governmental functions.
The City's code provisions regarding public records requests are currently codified in
Chapter 1.05 of the Kent City Code and were last amended in 2006.
Prior to 2002, the provisions regulating staff's processing and response to public
records requests were maintained within the City's Policy Manual. In 2002, the
Council adopted Ordinance No. 3588, which converted these provisions to code under
the belief that codification would result in the procedures being more accessible to the
public. An unintended consequence of that action was that the procedures were not
regularly updated in response to the rapid evolution of the law regarding public
records. Therefore, reverting these provisions back to policy and publishing them on
the City's website will allow them to be readily available to the public while still giving
staff the flexibility needed to update them in response to frequent changes in the law.
Should Council adopt the proposed Ordinance, the Mayor would then establish a public
records policy similar in form to the draft included with this agenda item. This draft
policy includes no drastic changes; it merely memorializes the existing process and
addresses those matters required by state law, such as a list of the possible
exemptions that may be applied to a public record before it is produced. This draft
will be further revised in the near future to address the retention of text messages
sent and received by City employees and substantively related to City business.
EXHIBITS: Ordinance and Policy
RECOMMENDED BY: Operations Committee
YEA: Boyce, Ralph, Thomas NAY:
BUDGET IMPACT: None
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ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, amending Chapter 1.05
of the Kent City Code, entitled "Public Records," to
convert the City's provisions regarding submittal
and response to requests for public records under
the Public Records Act from code to policy to allow
for more timely revision in response to changes in
the law.
RECITALS
A. Washington's Public Records Act was created by an initiative
of the people in 1972 and requires that government records remain open
and accessible to the public. This initiative, as amended by the Legislature
over the years, is currently codified at Chapter 42.56 of the Revised Code
of Washington. The overarching policy that guides interpretation of the
Public Records Act is that its provisions be liberally construed in favor of
disclosure, while any exemptions that limit public access to records be
narrowly construed.
B. The Public Records Act requires that local governments adopt
reasonable rules and regulations to carry out its provisions in a manner
that provides for the fullest assistance to requesters and the most timely
possible action on requests, while contemporaneously protecting public
records from damage or disorganization and preventing excessive
interference with other essential government functions.
1
Chapter 1.05 KCC—Public Records
C. The City's code provisions regarding public records requests
are codified in Chapter 1.05 of the Kent City Code. This chapter has not
been amended since its original adoption in May 2006.
D. Prior to 2002 and the Council's adoption of Ordinance No.
3588, the procedures for submitting, processing, and responding to
requests for public records under the Public Records Act were established
through the City's Policy Manual. Through Ordinance No. 3588, these
procedures were codified in Ch. 1.05 of the Kent City Code under the belief
that such codification would result in the procedures being more accessible
to the public. An unintended consequence of that action, however, is that
the procedures are not regularly updated in response to the rapid evolution
of the law regarding Public Records requests. Reverting these procedures
back to a policy format and publishing them on the City's website will allow
the procedures to be readily available to the public while giving staff the
flexibility needed to update them in response to frequent changes in the
law.
E. Therefore, this ordinance amends the Kent City Code to
convert the procedures for submitting, processing, and responding to
requests for public records under the Public Records Act from code to
policy, in a current form similar to that attached as Exhibit A to this
ordinance.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. — Amendment. Chapter 1.05 of the Kent City Code,
entitled "Public Records," is amended as follows:
Chapter 1.05
PUBLIC RECORDS
2
Chapter 1.05 KCC—Public Records
Sec. 1.05.010. Public records administration —
PolicyPufimse. The Public Records Act, currently codified at Ch. 42.56
RCW, requires public agencies to make identifiable, non-exempt public
records available for inspection and copying upon request, and to publish
rules of procedure to inform the public how access to public records will be
accomplished. Flexibility to amend these rules of procedure is necessary
to ensure the City is able to readily conform to frequent changes in the
law. Therefore, in accordance with the Public Records Act and Ch. 2.76
KCC, the ThePUFPese of this ..I.-.pteF is to establish the PFOcess fe
FeqUiFed by Washington's Public ReCOFds /
the eity to fully cengply with any PFOVisien of this chapteF shall nOt Fesult on
any liability ingpesed upon the city etheF than as PFOVided on the Public
ocCOFds Act. This chapteF S"aII be posted on the city�'s website at
www.em.kent.wa.us.-Mayor is hereby authorized to establish and publish
those policies and procedures that will apply within the City of Kent to the
submitting, processing, and responding to requests for public records
under the Public Records Act. These rules of procedures should aim to
provide fullest assistance to requestors and timely action on requests,
while also protecting public records from damage or disorganization and
preventing excess interference with other essential City functions. The
current version of this policy shall be available to the public on the City's
website.
Sec. 1.05.020. Cost of providing public records. In
establishing the rules of procedure applicable to public records requests
under KCC 1.05.010, the Mayor is further authorized to establish and
amend as necessary the fee schedule applicable to the costs of copying or
otherwise providing public records to requesters to the fullest extent
authorized by law.
3
Chapter 1.05 KCC—Public Records
See. 1-05.020. Reeed. eatien of RGW Amendments
Adopted. DUFing the 2995 FegulaF session of the Washington ,
the legislatUFe passed Substitute House Bill 1133, GhapteF 274, Laws e
2005, wheFein the PFOVisiens of Washington's Public ReCOFds Act, Codified
.. P`hapteF 42.17 RGW ,ill be edifi...1 onto a new ..hapteF of the RGW at
GhapteF 42.56 iccvv, ciiccciVe 3F1j 1, 2996. Any reee i ieatien eheFeby adopted as Of specifically set fOFth heFein on full.
See. 1.05.030.
050Off De fi kmens
A. FOF the PUFPeses of this chapteF, the fellewing teFngs shall be defined
as fe"ews:
} Dingle ee-erds Art Call ngean that ...tier of the Revised
section,
all teFngs used
this chapteF shall have the sange ngeaning as set fOFth on the Public PeCOFds-
Aet-.
See. 1.05.040. Records subject to diselesur-e. The city need
FeqUiFing the diSCIOSUFe of any FeCOFd that is not subject to diSCIOSUFe by
the DuL.Imc D..... Fds ActOF etheF applicable law. D..... FdsOF ...bens e
FeCOFds ngay be withheld OF Fedacted to the extent necessaFy OF
-.tUFe and ill of be tFeated as such even of est...1 in the event
4
Chapter 1.05 KCC—Public Records
Sec. 1.05.0308b9. Index of public records not maintained.
A. In general. The Public Records Act requires all cities and public
agencies te-maintain and make available a current index of certain public
records. However, the Public Records Act also provides that if maintaining
such an index would be unduly burdensome, or would interfere with
governmentagef�ey operation, a city need not maintain such an index but it
must issue and publish a formal order specifying the reasons why and the
extent to which compliance would be unduly burdensome.
B. Findings. The City of Kent is comprised of numerous twelve (12)
departments and offices, and each department or office consists of
multiple nuraeFeus subdivisions. Each individual subdivision of the
performs a unique public service. Each subdivision may also utilize and
produce multiple varietrs-forms of "writings' as that term is defined in the
Public Records Act, and may maintain and organize these writings in
several formats and in varying filing systems. Tthousands of writings are
produced or utilized each day by these subdivisions and may .. Tie
itin s n , be maintained on seveFal f8 ffl at includesng but not lingi} ,
te�L paper records, computer files, photographs, audio recordings, video
recordings, etc. Further complicating the ability to maintain a central
index of records,
each subdivision. kls , many subdivisions of the City are physically located
at various places throughout within the City. As such, it is unduly
burdensome, if not impossible, and would detract from the purpose of
providing essential services to the citizens of Kent, to maintain previde-a
current index of public records.
C. Declaration and 9order. The City OFdeFS that nOt FeqUiFed to
maintain a CUFFent nde)E of publiC OFd "Based upon the findings set
5
Chapter 1.05 KCC—Public Records
forth in subsection B of this section, the City Council declares that it is
unduly burdensome to maintain a central index of the records required by
RCW 42.56.070 and, as allowed by that statute, formally orders that such
an index not be maintained, so long as all; PFOVided, that the city shall
a'Ee am'ab'e fO indexes that are maintained
farfor City use are available for review and copying in conformity with
applicable law use to the eXtent not pt °Fen9
See. 1.05.060. Form and manner of request for public
records.�"eV�Vrds
T.
eleetFen ieall.,/ ..theF than thesee sts submitted th FOUgh the cit y's
accepted as valid Fequests fOF public FeCOFds-.
B. The city will PFOVide a public FeCOMS Fequest fOFng that Figay be used
submitted n the fOFn. ,ided by the city/ OF on ..theF . Fitters fa ffi at
that contains the following infOFFnation:
i. The date of the ;
z. ,
4. The telephone nungbeF of the
/
S. A complete deSCFiptien of the Fequested ;
known;6. The tot'e and date of the Fequested FeCOFd, of
copy of the FeCOMS.
See. 1.05.070. Submittal of a request for public records—
Designation of public records efficeir.
7. The 'ecatmen of the Fequested FeCOFd, of known; and
Chapter 1.05 KCC—Public Records
of publiC FeCOFds and who will eveFsee the city's compliance with public
B. Except as set fOFth on subsection G of this section, all Fequests fe
bliC Feeerds shah„ be submitted to the e+ty'S reeeFds adngiristrater,
'ecated w0thmn the eity e'eF'('S office, 229 FeWth Avenue South, Kent,
Fequest shall be filed with the FeCOFds adnginiStFatOF located On the eity
�c
and Fespe dte a Fequest to inspeeta~�'�photeeep pe:TeeFePOFtsThe
pelice depaFtngent, 232 FeWth Avenue South, Kent, Washington 98032.
Fequest shall cergply with KGG 1.05:960 and shall be Qelivered to FiFe
Station 74
2461 , ,GPI. Avenue
Southeast,
oulI.. ast Kent,
Washington
9
803
diSffetien, deteffigines aFe Feadily available and easily accessible to the
FequesteF without the expenditWe of significant staff tinge. in the event the
FeCOMS COOFdinatOF believes the Fequest cannot be fulfilled without sta
photocopy planning files which the FeCOMS COOFdinatOF, on his OF heF
Chapter 1.05 KCC—Public Records
ay
Feceive and Fespend to a Fequest to inspect and/OF photocopy public WOFI(S-
'.I_e th
4. The . Fds .. ..-.OFdit..F of the public . ...I... .1..pa Ft.. ...ent
Rs whoch e FeCOFds COOFdinatOF, on his OF TeF own diSCFeter,
.1..te ffi.ines aFe adily available and accessible to the FequesteF
without
the ditWe F Titan. staff time. in the event the reeerds
tilt cicpciia icaic of significant ii waiic stall
COOFdinatOF believes the Fequest cannot be fulfilled without staff in9pacts,
then he OF she shall FefeF the FequesteF to the FeCOFds
i
city, the FeCOFds adnginiStFatOF, OF his OF heF designee, should indicate on
FeCOFds is not indicated on the D. if the FequesteF suibn9its the Fequiest on the fOFng PFOVided by the
Of OFF available fOF di....l... UFe of the date of the Fequ....�
E. The City Feeegnizes—that in lingRted CiFCungstances, eess+ng u
than nqeFely copying and PFOViding the FeCOFds to the FequesteF. in light e
this, each eity depaFtngent ngay designate within its own depaFtngent
set fOFth on this section. As an altefflative to obtaining OVeF the counteF
requester rnayebtain ever the counter reeerds PUFSuant—te this
subseetmen. in the event a photocopy of such eveF the counteF FeCOMS OS
Fequested PUFSuant to this subsection, and Of the Fequested FeCeFd is an
eight and one half (o 1/2) oy faurteenT14T inch image OF smaller, the
8
Chapter 1.05 KCC—Public Records
FequesteF Fequests that FeCOFds be duplicated, and such FeCOFds exceed
ha�fTo 1/2Toy ioaiceeiiTxTTiinches or sma er, a ik! le ree6r s request
woll be FeqUiFed and the applicable duplication cost shall be paid.
D.....rcccvm-sAct.
See. 1.05.080. initial response to request.
A.
FeCOMS within five (5) business days Of Fecempt of the Fequest. in the event
aFequestfiOF pure reeerds OS Feee+ved after :00 p.,T., the Fequest shall
upen the natUlFe of the be deenged to have been Fecemyed on the next busoness day. Depending
the city ngay Fespend initially by:
a fte. the p nt of applicable F. esi
i
3. Denying the Fequest.
B. in the event the FequesteF completes the cit..'s ..t-.... aFd public
censtotute the Onitial Fespense by the city with the stin.atien of tinge
caiendaF day-&.
See. 1.05.090. Supplemental response to request
A. FFeng tinge to tinge, the eity will need additional tinge to
netify thmFd persens OF agencies affected by the Fequest, deteffigine
9
Chapter 1.05 KCC—Public Records
of the Fequiested FeCOFds. in the event additional tinge is needed, the city
woll take Feasenable steps to advise the FequesteF of the additional tinge
necessaFy.
B. At the to...e of the cit..'s initial Fespense, OF subsequent to the cit..'s
city to deteffigine which FeCOFds aFe being Fequested and whetheF such
FeCOMS Felating to the Fequest exist. in the event the FequesteF fails to
daFify the Fequest within twenty one (21) calendaF days of the date the
de1YTed.
See. 1.05.100. o•i se esare of records Process.
B. Revieavfrecerds. in the event a Fequester chooses—tO Fevievv
FeCOMS, the eity shall notify the FequesteF once the FeCOMS which Fespend
to the est aFe available F... The . Fds will be available fe
Feview at Feasenable dates and tinges as deteffigined by the FeCOFds-
adnqmniStFatOF afteF consultation with the FequesteF. Appointments to
-vi-V .--C)Fds ngay be bFO'(en so as to not excessively
have been FetFieved fOF Feview shall be n9ade available to the FequesteF fe
an initial peFiedof twenty one (21) calendar days. This peFied ngay be
extended upon agFeengent of the FeCOFds adnginiStFatOF and the FequesteF
tO Feview the FeCOFds within twenty one (21) calendaF days of being
10
Chapter 1.05 KCC—Public Records
be deenged satisfied, the FeCOMS shall be FetUFned to the OFiginating
depaFtngent, and Of the FequesteF wishes tO Feview the FeCOFds, he OF she
will be FeqUiFed to ..ubn9it a neW Fequest fOF the . Fds and the
begin anew.
as the Feeerds—aFe assernmed—a-d bee a:'ab'e `-- -eview OF
duplication. An installngent Of FeCOFds that has been cepied shall be n9ade
days. This perioa iTiaj be eXtended open agreement of the reE6r 5
of tinge to inspect the FeCOFds. in the event a FequesteF fails tO FetFieve an
-.1.., daF days of being .biled that the . Fds aFe available f8F
the FeCOMS Fequest shall be deenged satisfied, the FeCOMS shall be
retUFned to the OFiginat+ng departngent, and Of the FequesteF wishes to
..btamn the . Fdsi .. ..��he he will be ed to bn9it neW Fequest fe
the FeCOFds and the PFOcess will begin anew.
the city will be PFOVided to the ..steF on the s e fOFn at as they aFe
OF etheF eleCtFOnOC OF n9echanical device shall, at the diSffetien of the i
specifies a fOFngat on which the FeCOMS should be diselesed, the eity will
.1ose'....-.We . Fds e mSt i (2) the city i capable Of P .iding the . Fds on11
Chapter 1.05 KCC—Public Records
Fequested by the FequesteF shall not be conStFamned by costs allowed by
fOFngat shall be deenged an additional seFVice PFOVided by the city that is
of c .Stamm.. by the lingitati ns set fOFt. on state I
See. 1-05r.140. Final response to request. The City'.. Fespense
(1) RequesteF's inspection of theFeeerds
(2) in the event cepies weFe Fequested, upon notification to the
..steF that the cepieS ...ted aFe available F... .. nt and pick ri
Of
r3Tin the even na reearas exist which are responsive tot e
Fequest, upon such notification to the FequesteF.
See. 1.05.120. Copying and deliver-ing Costs;
diSCIOSUFe of any publiC FeCOFd, copying costs shall be collected. The City's
FeCOFds adnginiStFatOF sha" establish, update, and post applicable copying
costs as appropriate. The cit y cleFI. hall have the .1..pa Ft.. ent'. cost
chaFge the FequesteF fOF these copying costs as they aCCFue on making
S. the FequesteF shah„ pay= all costs asseciated with the cost of
G. Payngent of copying and deliveFy fees shall be n9ade PFOOF tO the
12
Chapter 1.05 KCC—Public Records
peFeent of the estingated copying COSt PFOOF to duplication of the FeCOFds. in
the event a deposit 05 FequmFed, the eity will notify the FequesteF of the
necessity of the deposit. Any deposit shall be n9ade on aCCOFdance with KC
1.05.140. in the event the actual copying costs aFe less than the angeunt
deposited by the FequesteF, the City Will FetUFn the sung on eXcess of the
actual angeunt to the FequesteF.
See. 1.05.140. Payment of required fees. Thepaynnent a
costs asseemated with this chapteF shall be n9ade by cash, ffedit eaFd,
ngeney ..FdeF iOF check payable to the city of Kent D-..... shall-.II be ...ade
in peFSen at the custengeF seFYmce desk lecated On the Centennial i
400 West Gewe 5t., Kent Washington 98032OF by ail to the FeCOFds-
adnqmnmStFatOF,
Washington 98032.
See. 1.05.150. Failur-e to pay r-equir-ed costs. in the event a
. tofm .atmen of these costs, shall the city a the ..steF tO .. On Fell
pending Fequest fFeng that FequesteF. Any cepmed FeCOFds associated with a
Fequest fOF cepies fOF which payngent of copying costs has not been
destreped on OFder to aveid sterzge costs. The Fequester shall be
take any steps available by law to collect the outstanding costs.
13
Chapter 1.05 KCC—Public Records
publiC
the FequeSteF shall appeal the denial to the city cleFlE. in
See. 1.05.160. Denial of Fequest Appeall. in the event the
appeal,the event nO Fespense to the appeal is deliveFed to the FequesteF within
seven (7) calendaF days of the City's Feceipt of the
the denial n9ay
be deenged final.
SECTION 2. — Severabilitv. If any one or more sections,
subsections, or sentences of this ordinance are held to be unconstitutional
or invalid, such decision shall not affect the validity of the remaining
portion of this ordinance and the same shall remain in full force and effect.
SECTION 3. — Corrections by City Clerk or Code Reviser. Upon
approval of the City Attorney, the City Clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; references to other local, state or federal laws,
codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
SECTION 4. — Effective Date. This ordinance shall take effect and
be in force thirty (30) days from and after its passage as provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD MOORE, CITY CLERK
14
Chapter 1.05 KCC—Public Records
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of 12015.
APPROVED: day of 12015.
PUBLISHED: day of 12015.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD MOORE, CITY CLERK
P:\Ci vi I\Ordi no nce\Pu blic Records Revision-Ch 1-05-ConvertTo Policy.doc
15
Chapter 1.05 KCC—Public Records
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r►+� KENT' i Agenda Item: Consent Calendar - 7H
a ��„,„,,
TO: City Council
DATE: June 2, 2015
SUBJECT: 4Culture Sustained Support Grant Agreement for 2015 Programs -
Authorize
MOTION: Authorize the Mayor to accept the Sustained Support Grant from
4Culture in the amount of $17,000.00, amend the budget, sign all necessary
documents, and authorize expenditure of funds in accordance with the grant
agreement, subject to terms and conditions acceptable to the Parks Director
and City Attorney.
SUMMARY: 4Culture has awarded the Kent Arts Commission $17,000.00 in Sustained
Support funding through a competitive grant process. The funding supports 2015
programs, including Spotlight Series performances, Kent Kids' Arts Day and Kent
Summer Concert Series.
EXHIBITS: Agency Services Contract
RECOMMENDED BY: Parks and Human Services Committee
YEA: Ranniger, Higgins, Fincher NAY:
BUDGET IMPACT: Budget increase to Kent Arts Commission budget
This page intentionally left blank.
Agreement No. 115362A
Contractor's Federal Taxpayer ID No. (last 4 digits) 1254
Contractor City of Kent Arts Commission
Project Title: 2015 Programs
Contract Amount: $17,000.00 Fund Source: CP —Arts Sustained Support
Contract Period From: 01/01/2015 To: 12/31/2015
AGENCY SERVICES CONTRACT 2015
THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY
("4Culture"), whose address is 101 Prefontaine Place South, Seattle, WA 98104-2672 and telephone
number is (206) 296-7580 and City of Kent Arts Commission (the "Contractor"), whose address is
220 4th Avenue S, Kent, WA 98032 and telephone number is (253) 856-5055. Contractor is an art,
cultural or historical organization or specialist qualified to receive funds pursuant to King County Code
Sections 2.48 and 4.42 and RCW 67.28.180 and as hereinafter may be amended. The 4Culture Board of
Directors approved providing funds for this project by Motion No. 2015-07.
4Culture desires to provide funds with which the Contractor shall render certain services to King County
citizens. Such services are for the benefit of art museums, cultural museums, heritage museums, the arts,
and/or the performing arts and are consistant with those defined in RCW 67.28A 80 ("Public Benefit
Services").
4Culture is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, at seg. RCW
35.21.750 provides as follows: "[All] liabilities incurred by such public corporation, commission, or authority
shall be satisfied exclusively from the assets and properties of such public corporation, commission or
authority and no creditor or other person shall have any right of action against the city, town, or county
creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of
such public corporation, commission, or authority."
The legislative authority of 4Culture has found and declared that providing funds to Contractor to reimburse
Project costs in consideration of services provided hereunder constitutes a public purpose with the
meaning of Article VII, Section 1 of the Washington State Constitution for which public funds may properly
be expended or advanced.
NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to
be made and performed by the parties hereto, the parties covenant and do mutually agree as follows:
AG SVC 2015 Page 1 of 7
I. SCOPE OF SERVICES
A. The Contractor shall provide services and comply with the requirements set forth hereinafter and
in the following attached exhibits which are incorporated herein by reference:
® Specific Scope of Services & Reimbursement Schedule Attached hereto as Exhibit A
® Project Proposal and Budget Attached hereto as Exhibit B
® Insurance Requirements Attached hereto as Exhibit C
❑ Personnel Inventory (K.C.0 12.16.060A)( In combination with Attached hereto as Exhibit D
other agreements, in excess of$25,000 in a calendar ear
❑ Affidavit and Certificate of Compliance (K.C.0 12.16.060B) Attached hereto as Exhibit E
for Agreements in excess of$25,000
❑ Disability Assurance of Compliance/Section 504 (KCC Attached hereto as Exhibit F
12.16.060D) [ORGANIZATIONS ONLY]
B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse
the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and
Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project
Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in
writing by 4Culture. The work described generally by the Project Proposal and Budget and more
specifically by the Specific Scope of Services shall hereinafter be referred to as the "Project'.
C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that
may be specified in the Specific Scope of Services attached.
D. Contractor agrees to acknowledge 4Culture support with inclusion of the approved 4Culture logo
in all marketing and promotional materials during the period this contract is in force:
Approved logos are available for download in a variety of formats at
C U LT U R E http://www.4culture.orgimanageawardi
axc voourr oocwc ux '.
E. The Contractor agrees to notify 4Culture in advance of any public Project activities, including but
not limited to ground breaking events, dedications, and other public programs.
II. DURATION OF CONTRACT
This Agreement shall commence on January 1. 2015 and shall terminate on December 31, 2015.
This Agreement, however, may be terminated earlier as provided in Section IV hereof.
III. COMPENSATION AND METHOD OF PAYMENT
A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in
satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements
specified in this contract in an aggregate amount not to exceed $17,000.00,
AG SVC 2015 Pagc 2 of 7
B. Contractor may apply to 4Culture for reimbursement upon completion of specified phases as
detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract.
C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto
as "EXHIBITS", not more than 30 days after the completion of each specified phase identified in the
Specific Scope of Services and Reimbursement Schedule. 4Culture will initiate authorization for payment
after approval of corrected invoices and reports. 4Culture shall make payment to the Agency not more
than 60 days after the appropriate invoice is received.
D. Contractor shall submit its final invoice and all outstanding reports within 30 days of the date
this Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified
in this subsection, 4Culture will be relieved of all liability for payment to the Agency of the amounts set
forth in said invoice or any subsequent invoice
E. Accompanying the final invoice for the project, the Contractor shall also submit:
i
1. A project evaluation report upon the form provided by 4Culture.
2. If 4Culture requests, at least two images (prints, slides, or digital images accompanied
by a high-quality print-out) of publishable quality for use by 4Culture to publicize its funding programs.
Photos shall have credits, caption information, and permission to publish.
F. If the Contractor fails to comply with any terms or conditions of this contract or to provide in any
manner the work or services agreed to herein, 4Culture may withhold any payment to the Contractor until
4Culture is satisfied that corrective action, as specified by 4Culture, has been completed. This right is in
addition to and not in lieu of 4Culture's right to terminate this contract as provided in Section IV, any other
rights of4Culture under this Agreement and any other right or remedy available to4Culture at law or in
equity.
IV. TERMINATION OF AGREEMENT
A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or
stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining
allocation. Prior to so terminating this Agreement, 4Culture shall submit written notice to the Contractor
describing such default or violation. 4Culture shall not so terminate this Agreement if 4Culture determines
that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or
violation.
V. MAINTENANCE OF RECORDS
A. The Contractor shall maintain accounts and records, including personnel, property, financial,
and programmatic records and other such records as may be deemed necessary by 4Culture to ensure
proper accounting for all contract funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and services provided
in the performance of this Agreement.
B. These records shall be maintained for a period of six (6) years after termination of this
Agreement unless a longer retention period is required by law.
AG SVC 2015 Page 3 of 7
VI. AUDITS AND EVALUATIONS
A. The records and documents with respect to all matters covered by this Agreement shall be
subject at all times to inspection, review or audit by 4Culture and/or federal/state officials so authorized by
law during the performance of this Agreement and six (6)years after termination hereof.
B. The Contractor shall provide right of access to its facilities, including by any subcontractor to
4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to
monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the
Contractor in the case of fiscal audits to be conducted by 4Culture.
C. The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's
performance under this contract and to make available all information reasonably required by any Such
evaluation process. The results and records of said evaluations shall be maintained and disclosed in
accordance with RCW Chapter 42.17 (Public Records Act).
VII. PROPRIETARY RIGHTS
If any patentable or copyrightable material or article should result from the Project, all rights
accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and
does hereby grant to 4Culture, an irrevocable, nonexclusive, and royalty-free license to use, according to
law, any material or article and use any method that may be developed as part of the work under this
Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists,
and other materials and documents of Contractor which are modified for use in the performance of this
Agreement.
Vill. FUTURE SUPPORT
4Culture makes no commitment to support the services contracted for herein nor guarantee
regarding the success of the services and assumes no obligation for future support of the Project except
as expressly set forth in this Agreement.
IX. HOLD HARMLESS AND INDEMNIFICATION
A. In providing services under this Agreement, the Contractor is an independent contractor, and
shall determine the means of accomplishing the results contemplated by this Agreement. Neither the
Contractor nor its officers, agents or employees are employees of 4Culture for any purpose. The
Contractor shall comply with all applicable federal and state laws and regulations regarding employment,
minimum wages and hours, and discrimination in employment. The Contractor is responsible for
determining the compensation of its employees, for payment of such compensation, and for all federal
and/or state tax, industrial insurance, and Social Security liability that may result from the performance of
and compensation for these services. The Contractor and its officers, agents, and employees shall make
no claim of career service or civil service rights which may accrue to a 4Culture employee under state or
local law. 4Culture assumes no responsibility for the payment of any compensation, wages, benefits, or
taxes by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. To the
extent allowed by law, the Contractor shall protect, defend, indemnify and save harmless 4Culture and its
officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever
occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or
taxes; (2)the supplying to the Contractor of work, services, materials, or supplies by Contractor
employees or other suppliers in connection with or support of the performance of this Agreement. The
Contractor shall also defend, indemnify, and save harmless 4Culture, and its officers, agents, and
employees, from and against any and all claims made by Contractor's employees arising from their
employment with Contractor.
AG SVC 2015 Page 4 of 7
B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify,
and save harmless 4Culture its officers, employees, and agents from any and all costs, claims, judgments,
and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the
Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole
negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection
with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to,
subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or
other structure, project, development, or improvement attached to real estate"within the meaning of RCW
4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless 4Culture, its officers,
employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents'
negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim,
demand, and/or cause of action brought by or on behalf of any employees, or agents. In the event
4Culture incurs any judgment, award and/or cost arising there from including attorneys' fees to enforce the
provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor.
Claims shall include, but are not limited to, assertions that the use or transfer of any software, book,
document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes
an infringement of any copyright.
X. INSURANCE REQUIREMENTS
The Contractor shall procure and maintain for the duration of this Agreement insurance as
described on the Exhibit labeled as Insurance Requirements attached here to.
XL CONFLICT OF INTEREST
Chapter 42.23 RCW (Code Of Ethics For Municipal Officers--Contract Interests) is incorporated by
reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said
Chapter. Failure by the Contractor to comply with any requirements of such Chapter shall be a material
breach of contract.
In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of
4Culture who exercises any functions or responsibilities in connection with the planning and
implementation of the Specific Scope of Contract Services funded herein, has or shall have any beneficial
interest, directly or indirectly, in this contract. The Contractor further represents, warrants and covenants
neither it nor any other person beneficially interested in this Agreement has offered to give or given any
such officer, employee, or agent of 4Culture, directly or indirectly, any compensation, gratuity or reward in
connection with this Agreement. The Contractor shall take all appropriate steps to assure compliance with
this provision.
AG SVC 2015 Page 5 of 7
XII. NONDISCRIMINATION
During the performance of this Agreement, Contractor shall comply with state, federal and local
legislation requiring nondiscrimination in employment and the provision of services to the public, including,
but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law
against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in
employment by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination
in contracting; K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22
prohibiting discrimination in places of public accommodation.
The Contractor shall maintain, until 12 months after completion of all work under this contract, all
written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to
participate in this Agreement. The Contractor shall make such documents available to 4Culture for
inspection and copying upon request.
XIII. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of
4Culture at the addresses first written above. Any time within which a party must take some action shall be
computed from the date that the notice is received by said party.
XIV. GENERAL PROVISIONS
No modification or amendment to this Agreement shall be valid unless made in writing and signed
by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement. 4Culture's failure to insist upon the strict performance of any provision of
this Agreement or to exercise any right based upon a breach thereof or the acceptance of any
performance during such breach, shall not constitute a waiver of any right under this Agreement. In the
event any term or condition of this Agreement or application thereof to any person or circumstances is
held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement which
can be given effect without the invalid term, condition, or application. To this end, the terms and
conditions of this Agreement are declared severable. The parties agree that this Agreement is the
complete expression of the terms hereto and any oral or written representations or understandings not
incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of
the provisions of this Agreement.
XV. ATTORNEYS' FEES; EXPENSES
Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attorneys'
fees and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture
may pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of
such enforcement. Costs and expenses include 4Culture's attorneys' fees and legal expenses whether or
not there is a lawsuit, including attorneys'fees and legal expenses for bankruptcy proceedings (and including
efforts to modify or vacate any automatic stay or injunction), appeals, and any anticipated post-judgment
collection services. Contractor also shall pay all court costs and such additional fees as may be directed by
the court.
AG SVC 2015 Page 6 of 7
XVI. SURVIVAL
The terms and conditions of Sections III, V, VI, VII, VIII, IX, XI, XII, XIII, XIV and XV shall survive the
termination of this Agreement and shall be continuing obligations of the parties.
4CULTURE: CONTRACTOR:
4Culture-CDA Executive Director Signature
Date Name (Please type or print)
Title (Please type or print)
Date
AG SVC 2015 Page 7 of 7
Exhibit A
SCOPE OF SERVICE
City of Kent Arts Commission and 4Culture, the Cultural Development Authority of King County,
mutually agree that the following services be provided in accordance with the application and contract work
sheet submitted to and approved by the 4Culture Board of Directors.
Support for 2015 Programs, including the Spotlight Series (5 performances between Jan-April, 3-4 between
Sept-Dec); Kent Kids'Art Day (March 7); and Kent's Summer Concert Series (12 performances between Jul-
Aug). Fvents are open and publicized to the community.
AMOUNT $17,000.00
For artist fees and program expenses. Payable upon completion, submittal of invoice and documentation
regarding:
• Final budget, actual
• Completion of evaluation form
• Final report of program activities
Programs, brochures, flyers if available
PUBLIC BENEFIT
Programs arc accessible to a broad range of King County residents. All events are open and publicized to
the community. Approximately 1,200 free tickets to Kent Kids' Arts Day distributed to economically
disadvantaged families. Summer arts activities are provided free of charge, including 12 summer concerts.
Complimentary and discounted tickets for many performances are distributed by local social service
agencies; these tickets reach seniors, teens, disabled citizens and ethnically diverse groups. Public and
school lectures, workshops and other outreach activities are offered for free or very low cost in
conjunction with performances. Scholarships for classes and residency activities are available.
PUBLICITY/PROMOTION POLICY
Prominent acknowledgment of 4Culture/ King County Lodging Tax Fund is required of all recipients for use
in all publicity and promotional materials, including, but not limited to brochures, websites, press releases,
programs, posters, public service announcements, flyers and advertisements. Please contact your 4Culture
contract administrator or go to www.4culture.org to download the appropriate logo credit.
Final payment will not be made until acknowledgment is submitted on printed material
i
i
i
EXHIBIT B
()=i. �— dt 1 it, l,1li`IFa`(� `>U " E�JIi �C;l,cl� t4P" J,`!t _1eS
U y of KEG{r1- Arts Cori irnis io[i
Mailing Address Website
220 4th Ave S wwnd.kenta rts.mm
Kent
Washington Email
98032 r-hill F.r_Ileck2kenhn�n,_ggli, '',
Shipping Address King County Council .District #
220 4th Ave S 9
Kent
Washington WA State Legislative District #
98032 33 '.
Phone Date Incorporated '..
(253) 856-5050 10/20/1975
Fax Federal Tax ID
(253) 856-6050 91-6001254
WA State USI#
C-173-000-002
Revenue last fiscal year
$743,289
Revenue 2nd to last fiscal year
$836,699
Organization Director
Cultural Programs Manager, Ms. Ronda Billerbeck
Director Email
rbillerbeck@kentwa.gov
Director Phone
(253) 856-5055
Organization Description
Kent Arts Commission is a municipal local arts agency, dedicated to providing high quality arts and
cultural programs for the citizens of Kent.
Mission
To provide leadership in establishing cultural opportunities and arts education, to improve the quality of
life and enhance the aesthetic environment and to promote Kent as a center for great arts.
Contact Person
Contact Phone
Contact Email
Community ,'',,
a) Describe your community.
b) How is it changing?
file✓//Cl/...Oapplications/City%20ot%20Ken[%20Arts%20Commissiou/City%20of°G20Kent%,20Ans°/o20Commission 0001 EcldData.html[12/29/2014 3:51:39 PM]
We suggest you use about 250 words.
9g
a) Kent is a suburb of 118,000 between Seattle and Tacoma; it is the sixth largest city in the state. Kent
is geographically large as well, with an area of 33 square miles. Ethnic minorities make up 44% of our
population, a figure that has increased 60% since the 2000 census. In 2006, 27% of Kent residents were
foreign-born and among people at least five years old, 32% spoke a language other than English. There
are over 100 languages spoken by students in the Kent School District, including Spanish, Ukranian,
Punjabi, Somali, Vietnamese, Russian, Tagalog, Cambodian, Korean, and Chinese. Kent is the fourth
largest manufacturing and distribution center in the United States; it is home to 4,500 businesses and
approximately 78,000 jobs. Kent's $8 billion gross business income is the highest among its peer cities in
South King County. However, our median household income is 21% lower than the rest of King County,
and 15% of Kent residents are in poverty (compared to 10% in King County overall). The inconvenience
and expense of traveling to Seattle limit access to the arts in Kent.
b) The Kent community is continuously changing - becoming ever more diverse and urban. Ethnic
diversity has steadily increased over the past decade and we expect that trend to continue as Kent
becomes home to more foreign immigrants. As our downtown area becomes more urban, we are striving
to make it more of a dynamic and vibrant core for our geographically sprawling community. Additionally,
one of the City Council's strategic goals is to develop a strong network of neighborhoods and
neighborhood urban centers. Kent's sprawling geography creates challenges in developing a strong
community core. Our award-winning parks system and school district continue to assist in achieving this
goal.
Programming
a) How does your programming respond to your community needs?
b) What program are you most proud of and why?
We suggest you use about 250 words.
a) We are committed to providing access for all citizens to quality arts experiences. 2013 attendance at
our programs totaled more than 30,000. Participant characteristics vary and reflect the community's
diverse ages, ethnicities and economic statuses. Over 40% of Kent residents are considered low income
and we employ a variety of efforts to increase participation from these residents, including free concerts, l
outreach activities, and admission vouchers. We have made progress in developing multicultural
audiences by presenting ethnic art forms and engaging in grass roots promotions within different ethnic
groups. Developing relationships with leaders and members of each group is the most effective tool in
engaging and serving these communities. It is time-consuming work and we are slowly beginning to see
results. In addition to incorporating diverse art forms in our own programming, our "Give Me Culture"
grant program broadens participation in, and showcasing of, arts and cultural activities by ethnically
diverse and underserved communities.
i
b) As a municipal arts commission, our mandate is to serve the large and diverse population of Kent.
Our programming must serve varied interests, build community, and educate citizens. Because of this
broad mission, we are most proud of the diversity of our programming, rather than any one program in
particular. Our performing arts program features more than 30 performances annually, including free
summer concerts in the parks and "Spotlight Series" shows ranging from blues and classical music to
modern dance, theater, and Hawaiian slack key guitar. Our educational outreach program brings
acclaimed artists such as the California Guitar Trio into high schools to work with music students, as well
as Korean-American, Creole, and Indian artists into community settings to share their knowledge and
skills. Our public art program runs the gamut from the internationally acclaimed Bayer Earthworks, to
murals created by "at risk" students. Kent Kids' Arts Day is an annual event that features a dozen hands-
on projects, giving kids and families the opportunity to learn about and create through various mediums.
4th of July Splash brings our community together in a large festival format. The Centennial Center
Gallery provides regional artists with exhibit opportunities and brings high quality visual arts to the
public. Our two funding programs support and nurture local artists and organizations.
file:///Cl/...Oapplications/City%2OoP/o2OKent%2OArts%2OCommission/City%2OoP/o20Kon1%2OArts%2OCommission_0001_fieldData.htm][I2/29/20143:51:39 PM]
Management
a) How is your agency structured?
b) How do you collaborate with other municipal departments and community agencies? I.
c) How does your agency foster the development of art, local artists, and local arts organizations?
We suggest you use about 250 words,
a) The Kent Arts Commission was established by City Ordinance in 1975. It is an advisory board of 12 to
15 volunteer citizens, appointed by the Mayor to promote cultural programs and provide citizen input to
the planning of arts and cultural activities in Kent. City staff within the Cultural Programs Division of
Kent's Parks, Recreation and Community Services Department provides support to this group, The
Commission is directed by the Cultural Programs Manager, and professionally staffed by an Arts
Coordinator and an Administrative Assistant.
b) We work extensively with Public Works, Parks Planning and Development, and Parks Maintenance to
incorporate new public art into capital projects and park improvements, as well as to conserve and
maintain existing works. We regularly collaborate with our Senior Center, Youth/Teen Program, and
Inclusive Recreation group to bring arts experiences to specific populations. We work with Housing and
Human Services to tackle issues such as food security and serve immigrant populations. Collaboration
with Police, Fire, and Public Works Departments is important to security, traffic, and logistics involved in
large events. We also work with service clubs (Lions, Rotary), social service agencies (Kent Youth and
Family Services), and libraries in the planning, promotion, and delivery of programs, We have a long-
standing mutual use agreement with the Kent School District that allows us to utilize school theaters for
performances. We work with the ShoWare Center to co-present larger scale concerts, and are also
continuing our cultural tourism partnership with Renton, SeaTac, and 4Cukture Public Art that promotes
the Earthworks in the Green River Valley.
c) We foster the development of local art, artists, and organizations through two grant programs.
Community Arts Support Program (CASP) provides financial support for projects by arts and cultural
organizations, community groups and individual artists. The program encourages, develops and supports
community arts programming that serves the general public, and provides opportunities for innovation
and development of unique services outside the scope of our existing programming. In 2012, we
launched the Give Me Culture program, which offers small, flexible grants for arts, culture, and heritage
projects by ethnically diverse and underserved communities. There is a rolling deadline and each
applicant is provided with technical assistance in conceiving their project, preparing their application, and
implementing their plan.
Future
a) What plans does your agency have for advancing its mission?
b) What are the challenges?
c) If Sustained Support funding were reduced or eliminated, how would your activities be impacted?
We suggest you use about 250 words.
a) The Kent Arts Commission determines key initiatives and challenges as part of the City's annual
budget process. City Council sets strategic goals and the Arts Commission annually reviews programs
and sets goals with these broad, strategic goals in mind. Our City Art Ordinance requires us to establish
One-Year and Five-Year City Art Plans that guide the allocation of our $2 per capita public art funding.
These plans are reviewed and approved by City Council. Immediate plans include:
-Implement the 2014-2018 City Art Plan, including a new community project: Kent Arts DIY. Kent Arts
DIY (Do-it-Yourself) will foster inclusiveness by highlighting the talent and creativity of the Kent
community. Participants will showcase their projects (traditional, community, and/or folk arts) online. The
plan also includes an underpass gateway project in partnership with the City's economic development
department, as well as a focus on interpretive tours about Kent's cultural and historic resources. We will
continue to promote and maintain our existing collection through community partnerships.
-Continue production of the successful Spotlight Series of performing arts events. Strive for high quality,
file:///Cl/...Oapplicatious/City%20of%20ICont%20Arts%20Commission/City%20of%20Kent%20Arta%20Commission_D001_fieldData.html[12/29/2014 3:51:39 PM]
balance of genres, ethnic diversity and offerings for youth, while focusing on a self-sustaining series.
-Ensure ethnic diversity is reflected in programming choices. Continue to generate and implement
strategies to expand audience participation among diverse citizens.
b) Maintaining high quality programs with decreased staff and resources continues to be our biggest
challenge. In 2010, we eliminated one FTE in the Cultural Programs division (reducing full time staff
20%), cut a number of related programs and implemented 10-15% reductions in many remaining
programs. Another FTE was cut in 2012, bringing our staff of five down to three. While there are signs
that the City's financial picture is slowly stabilizing, there are challenges keeping our budget flat as we
move into 2015-2016. Continuing to meet the cultural programming needs of an increasingly diverse
community with limited staff is an on-going challenge. Achieving the mandate for our performing arts
events to be self-sustaining is a significant challenge.
c) The City of Kent has a long history of supporting arts and culture. Our arts commission is one of the
oldest in the state and our City leadership has remained committed to funding arts and culture as
important elements of a vibrant community. We feel confident that the arts will continue to be an
integral part of city services in Kent. However, loss or reduction of Sustained Support funding would
definitely be an impact. Our annual award has been $17,000 — a significant amount that makes a real
impact on our ability to leverage local support, continue core programming and take risks with new ideas
and projects. Strong Sustained Support funding sends a clear message to elected officials and City
leadership about the importance of arts and culture, and provides a safety net that allows us to present
a variety of genres and emerging artists that build audiences and serve unique interests. The funding
also helps us keep our ticket prices low and to offer free programming.
Externally Hosted Work Samples
/...Oapplications/City%20o1°/u20Kent°/u20Arts%2OCommission/City%20oi`%20KenM/"20Arts'%20Commission_0001_fieldData.lnml[12/29/2014 3:51:39 PM]
i
City of Kent Arts Commission
Staff List
Title Name Percentage of time allocated to arts programs
Cultural Programs Manager Ronda Billerbeck 95%
Cultural Programs Coordinator_ Mark Hendrickson 30%
Administrative Assistant iCalleenBidman 80%
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City of Kent Arts Commission
Annual Arts Programming
2013
i
Number of
Title of Event,Program,Service Dates Events Location Attendance
Spotlight Series-Sister Rolls the Dice 19-Jan 1 Kentwood PAC 318
Spotlight Series-Ken Waldman 25-Jan 1 Kent-Meridian PAC 76
Spotlight on Arts-Ken Waldman outreach 25-Jan 2 Kent-Meridian HS 65
Spotlight Series-Matt Andersen 1-Feb 1Kent-Meridian PAC 120 '..
Spotlight Series-BYUYoungAmbassadors 27-Feb 1 Kentwood PAC 471
Spotlight on Arts-BYU master classes 27-Feb 3 Kentridge HS 60
Spotlight Series-Bill Harley 2-Mar 1 Kent Commons 52
Spotlight on Arts-Bill Harley assemblies 1-Mar 2 East Hill Elementary 500
Spotlight Series-Taylor 2(Paul Taylor Co.) 8-Mar 1Kent-Meridian PAC 60
Spotlight on Arts-Taylor 2 master classes 7-Mar 2 Allegro Academy 70
Spotlight Series-Alpin Hong 22-Mar 1Kent-Meridian PAC 224
Spotlighton Arts-Alpin Hong Outreach Mar 19-22 5 Kent Schools 2,500
Spotlight Series-Sister's Summer School 20-Sep 1 Kentwood PAC 231
Spotlight Series-Lavay Smith&her Red Hot Skillet L 4-Oct 1 Kent-Meridian PAC 162
Spotlight Series-Keola Beamer/R.Carlos Nakai 24-Oct 1Kent-Meridian PAC 241
Spotlight on Arts-Keola Beamer lecture/dem 24-Oct 1 Kent Senior Center 83
Spotlight Series-Magical Strings 8-Dec 1Kent-Meridian PAC 270
Kent Kids'Arts Day 2-Mar 1 Kent Commons 1,500
Student Art walk Mar11-22 1 Downtown Kent 1,500
Youth Digital Art Project 13-Apr 1 Kent Phoenix Academy 12
Summer Art Exhibit Jun-Aug 1 Centennial Gallery 1,000
Summer Concert Series July-Aug 18 3 outdoor parks 7,150
4th of July Splash 4-Jul 1 Lake Meridian Park 18,000
Centennial Center Gallery Exhibits 2013 6 Centennial Gallery 5,000
Portable work acquisition 2103 n/a n/a n/a
Grants to artists and organizations 2013 15 Various 4,530
Public art:on-going dev,maintenance 2013 n/a Various n/a
TOTAL 70 44,195
CULTURE
2015 Arts Sustained Support Operating Budget Form sncsTcomrr R„FrF u,:Tcaus srnTncwnaom
Ukx . ., ' ...YF�'.l /' ht.,. 6�I T ,26 k' r r
ORG NAME: City of Kent Arts Commission YOUR FY ENDS: December 31,
REPORT OPERATING EXPENSES ONLY-DO NOT INCLUDE CAPITAL EXPENDITURES j
ACTUAL ACTUAL CURRENTYEAR
FY 2011-12 or 2012 FY 2012-13 or 2013 FY 2013-14 or 2014
1 Operating Expenses:
2 Personnel:
3 1 Artistic permanent 0 0 0
4 temporary 230,094 242,294 213,129
5 2 Production permanent 0 0 0
6 temporary 21,444 24,159 18,575
7 3 Administrative permanent 405,875 312,122 318,201
8 temporary 1,444 1,603 1,709
9 4 Education permanent 0 0 l 0
10 temporary
11 Production/Exhibition expenses 21,942 14,682 13,941
12 MarketinglPromotionexpenses 68,850 53,958 83,008
13 Fundraising expenses 0 0 0
14 Education expenses 2,442 2,069 2,892
15 Occupancy expenses(morigagelmn4uUres) 8,644 7,015 18,727
16 Travel and Transportation 3,819 2,425 4,672
17 Administrative expenses 55,949 67,193 112,648
18 Subtotal 820,503 727,520 787,502
19 In-Kind Expenses(must=In-kind Conlnbut0ns) 1G,196 15,769 14,00
20 TOTAL OPERATING EXPENSES 836,699 743,289 801,s10
t g ,x.._.
21 Earned Income:
22 Single Tickets Box Office/Admission 41,126 42,847 51,568
23 SubscriptonlMembership 0 0 o
24 TuitionNYorkshops 33 23 0
25 Sales/Concessions/Rentals 24,266 10,651 10,00e
26 Interest&Earnings(savings,reserves,etc.) 0 0 0
27 Other Earned Income 0 0 0
28 TOTAL EARNED INCOME 65,425 53,521 61,568
29 Earned income percentage 8% 7%''. s%
-r�4"Y
30 EARNINGS GAP (771,274) (689,768) '. (739,942)
31 Contributed Income:
32 NEH,NEA,and IMS 0 10,000 0
33 Other Federal Government 0 0 0
34 WSAC 3,500 6,000 3,950
35 Other State Government 0 0 0
36 4Culture 40,500 17,000 17,000
37 Other County Government 0 0 0
38 SOACA(Seattle) 0 0 0
39 Other City Government 663,546 598,514 676,083
40 ArtsFund 0 0 0
41 Other Corporations 40,600 31,107 24,349
42 Foundations 4,750 9,000 2,500
43 PONCHO 0 0 0
44 Individuals 2,182 2,378 2,052
45 Fundraising Events(ONet or OGross income?) 0 0 0
46 Misc.contributions 0 0 0
47 SUBTOTAL CONTRIBUTED INCOME 755,078 673,999 725,934
48 In-Kind Contributions 16,196 15,769 14,008
49 TOTAL OPERATING INCOME 636,699 743,289 801,510
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons or damages to
property which may arise from, or in connection with the performance of work hereunder by the Contractor, his agents,
representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or
subcontractors.
For All Coverages: Each insurance policy shall be written on an "Occurrence" form.
1. Minimum Scope of Insurance needed for this contract is as follows:
® Commercial General Insurance Services Office form number(CG 00 01 Ed. 11-88)—Minimum
Liability Combined Single Limit of$1,000,000 BI & PD with a General Aggregate
per project
❑ Automobile Liability Covering all owned and non-owned and hired automobiles—Combined
Single Limit of$1,000,000 BI & PD
2. Deductibles and Self Insured Retentions.
Any deductibles or self-insured retentions must be declared to, and approved by, 4Culture. The deductible and/or
self-insured retention of the policies shall not apply to the Contractor's liability to 4Culture and shall be the sole responsibility
of the Contractor.
i
3. Other Insurance Provisions
A. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) General Liability Policies
(1) 4Culture, its officers, employees and agents are to be covered as primary additional insureds as
respects liability arising out of activities performed by or on behalf of the Contractor in connection with this Agreement.
(2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary
insurance as respects 4Culture, its officers, employees, and agents. Any insurance and/or self-insurance maintained by
4Culture, its officers, employees, or agents shall not contribute with the Contractor's insurance or benefit the Contractor in
any way.
(3) The Contractor's insurance shall apply separately to each insured against whom claim is made and/or
lawsuit is brought, except with respect to the limits of the insurer's liability.
(b) All Policies
(1) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as
reduced in aggregate by paid claims, at any point during the life of this contract. No material change, or cancellation or
nonrenewal of any policy required by this contract shall occur without thirty (30) days' prior written notice to 4Culture.
4. Acceptability of Insurers
Unless otherwise approved in writing by 4Culture, insurance is to be placed with insurers with a Best's rating of no
less than A:VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests' surplus size Vill.
5. Verification of Coverage
4Culture, reserves the right to request that contractor submit the certificate(s) of insurance evidencing compliance
with all requirements set forth above.
KENTaAgenda Item: Consent Calendar — 7I
TO: City Council
DATE: June 2, 2015
SUBJECT: Professional Service Agreement with ARC Architects for the City Hall
Campus Space Efficiency Project — Authorize
MOTION: Authorize the Mayor to sign the Professional Services Agreement
with ARC Architects for $40,193.00 to complete the City Hall Campus Space
Efficiency Project, subject to final terms and conditions acceptable to the
Parks Director and City Attorney.
SUMMARY: With the results of the November vote on the public safety bond
measure, discussion was held at the City Council retreat on the efficiency of current
office space within the city hall campus, and whether there is a creative way to find
additional capacity that would allow us to address our public safety space needs in a
cost effective manner.
Utilizing the City's consultant roster, three architectural firms with experience in the
design and development of City Halls were contacted to submit statements of
qualifications (SOQ) for the City Hall Campus Space Efficiency Project.
From requests and submittals, staff recommends the selection of ARC architects, to
perform this work. ARC and city staff worked on finalizing the scope of work and fee.
ARC has direct experience in designing city halls from the ground up, as well as city
hall renovations that create better efficiency. Derek Matheson and Jeff Watling are co-
leading this effort. They are putting together a city team with representatives from
work groups within City Hall to provide input and guidance through the process.
EXHIBITS: Draft Professional Services Agreement
RECOMMENDED BY: Parks and Human Services Committee
YEA: Ranniger, Higgins, Fincher NAY:
BUDGET IMPACT: Increase expenditure budget of $40,193 for Professional Services
in the Facilities Fund. This will be funded with 2014 ending fund balance.
This page intentionally left blank.
PROFESSIONAL SERVICES AGREEMENT
between the City of Kent and
ARC Architects
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and ARC Architects, organized under the laws of the State of Washington, located
and doing business at 1101 E. Pike Street, Floor 3, Seattle, Washington 98122. (206) 322-3322,
Bond@ARCarchitects.com (hereinafter the "Contractor").
I. DESCRIPTION OF WORK.
Contractor shall perform the following services for the City:
City Hall Campus Space Efficiency Project, as described in the Scope of
Services attached and incorporated as Exhibit A.
Contractor further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement, and Contractor shall complete the
work by
III. COMPENSATION. The City shall pay Contractor a total amount not to exceed Forty
thousand, one hundred ninety three dollars and no cents. ($40,193.00) for the services described in this
Agreement. The Contractor shall invoice the City monthly based on time and materials incurred during
the preceding month. The hourly rates charged for Contractor's services shall be as delineated in the
attached and incorporated Exhibit A. All hourly rates charged shall remain locked at the negotiated rates
throughout the term of this Agreement.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
A. The Contractor has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Contractor maintains and pays for its own place of business from which
Contractor's services under this Agreement will be performed.
C. The Contractor has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Contractor's services, or the Contractor is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Contractor is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Contractor has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by Contractor's
business, and has obtained a Unified Business Identifier (UBI) number from the
State of Washington.
P:Contracts/PADM/ARC Architects
F. The Contractor maintains a set of books dedicated to the expenses and earnings of
its business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party seven (7) calendar days written notice at its address set forth on the signature
block of this Agreement.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Contractor, its subcontractors, or any person acting on behalf of the
Contractor or subcontractor shall not discriminate against any person who is qualified and available to
perform the work to which the employment relates as provided for by the City of Kent's Equal
Employment Opportunity Policy. Contractor shall execute the attached City of Kent Equal Employment
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the
contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence. The City's inspection or acceptance of any of Contractor's work when completed shall not be
grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive
the expiration or termination of this Agreement.
In the event Contractor refuses tender of defense in any suit or any claim, if that tender was made
pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having
jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Contractor's part, then
Contractor shall pay all the City's costs for defense, including all reasonable expert witness fees and
reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful
refusal on the Contractor's part.
VIII. INSURANCE. The Contractor shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by
this reference.
XII. CONTRACTOR'S WORK AND RISK. The Contractor agrees to comply with all federal,
state, and municipal laws, rules, and regulations that are now effective or in the future become applicable
to Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or
accruing out of the performance of those services. All work shall be done at Contractor's own risk, and
Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held
for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
P:Contracts/PADM/ARC Architects
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City
and Contractor.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part
of or altering in any manner this Agreement. Should any language in any of the exhibits to this
Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall
prevail.
H. City Business License Required. Prior to commencing the tasks described in Section
I, Contractor agrees to provide proof of a current city of Kent business license pursuant to
Chapter 5.01 of the Kent City Code.
I. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below.
CONTRACTOR: CITY OF KENT:
By: By:
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its: (title) Its Mayor
DATE:
DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONTRACTOR: CITY OF KENT:
Rex Bond, Principal Jeff Watling, Director
ARC Architects City of Kent
P:Contracts/PADM/ARC Architects
1101 E. Pike Street 220 Fourth Avenue South
Seattle, WA 98122 Kent, WA 98032
(206) 322-3322 (telephone) (253) 856-5007 (telephone)
(206) 322-9323(facsimile) (253) 856-6050 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
P:Contracts/PADM/ARC Architects
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
Dated this day of 20
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered into on
the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
Dated this day of 20
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
4/27/15
KENT CITY HALL AND POLICE
EFFICIENCY STUDY
Scope of Work
1- Compile background materials including city and police organizational charts, fleet vehicles,as-
built drawings
2- Meet with steering committee to review objectives, schedule and deliverables
3- Analyze facility requirements and trends including projected city growth and impact on staffing
requirements.
4- Establish space standards for all staff based on current trends and steering committee direction.
This will identify desired office sizing and systems furniture work stations based on staff position
and work performed.Team will then walk each department to determine on-floor space
requirements for each department and identify current inefficiencies.
5- Complete draft program with assigned square footages per department
6- Meet with department heads to determine best adjacencies between working groups.The
adjacency diagram will provide direction for department locations within the 4 building campus
7- Determine if available square footage is adequate to meet the space needs of city hall and
police.
8- If adequate, provide diagrammatic options for departmental location/relocation.Test fits will
be presented to steering committee for review and comment.
9- Provide final efficiency study including program and test fit.
10- Direction from steering committee on advancing the project.
IIII Vl IIII V" m
Iul luau li IIL! �• oir
1: Compile background materials Non-building solutions - and the extent to
We will review the availability and adequacy of which they may be applied to space
your previous studies and plans as well as requirements as a result of:
background information including property Hotels - where staff schedule office or
maps and appraisals, facility as-built drawings, conference space on a reservation basis to
departmental space layout drawings and coincide with their in-office time schedules,
organization charts, and existing and projected Telecommuting- where staff work off-site
level-of-service (LOS) information. using e-mail, network, and other electronic
connections rather than on-site
2: Meet with project participants workstations, or
We will meet with you, your staff, officials, and Teleconferencing - where staff conduct
any other persons appropriate to review project conferences with other employees using
objectives, telecommunications equipment rather than
time in-office spaces.
schedules,
budgets, and We will enter the results of our tour into a
other work database worksheet projecting the net square
program footage requirements for each department over
particulars. the projection periods.
Your meeting
participants We will also analyze and project space savings
will resolve a inal scope o work detailing possible from the application of systems
major task contents, responsibilities, products, furnishing concepts in appropriate agency open
and other features. office work areas and functions.
S: Conduct adjacency workshop
miiiilll lam m'i iiilu i1 ioi111I muuuu0m iiiii . �ll"
We will conduct a 'gaming' or planning charrette
3: Analyze facility requirements trends with your directors and representatives of your
Using the information gathered during task 1-2, departments to be co-located in various
we will compile and analyze your level-of- facilities.
service impacts due to:
Your workshop participants will manipulate a
• Population growth and demographic series of schematic representations of each
composition- including the impact of future department's critical space features using the
city development, department tour results elicited in task 4. The
• Planning, building, and finance activity- gaming session will determine the reasons
including development plans, building permit behind each department's adjacency
trends, financial accounting and management preferences and any other location
practices, considerations that maybe affected by:
• Any other key trend or statistic - that may
indicate workload or level of service Common visitors - or clientele,
requirements. Shared use - of support or special space,
• Common environmental requirements -
4: Tour facilities such as security, lighting or mechanical,
We will tour department space and facilities to Common building environments - large
observe and evaluate: and open as opposed to small and structured
floor plans, offices, and work areas,
• Space requirements - by office and Ground floor - or high access location
workstation (private and open), support services needs, and/or
(reception, files, storage, reproduction and Special security requirements.
equipment), and special purpose activities
(conference and lounge),
1'
We will develop the results of the gaming increments from the present over the next 5 to
sessions into a series of schematic drawings 20 year time period. The projections will be
depicting weighted adjacency scores, activity based on the results of task 3-4 and include:
clusters, and zones that should be considered in
your subsequent building use evaluations. Staff and equipment needs - accounting for
building and non-building solutions,
The product of the adjacency or cluster analysis Building space needs - including
will be a series of drawings illustrating the ideal specialized facility requirements and functional
location of each department or section within an relationships,
overall, ideal context were there no limitations Supporting building or site improvements
affected by building constraints. We will use including special storage, shop, parking, or
this idealized diagram as a benchmark by which loading areas, and
departments can be organized into alternative
7: Review space/adjacency requirements with
project participants
We will review and discuss the space
requirements forecast for each department and
special purpose activity with your elected
officials and key department directors during
_ workshop sessions.
-JL Your workshop participants will evaluate
forecast consequences and resolve a final space
requirement forecast for each department to be
� i —1 used in your subsequent planning tasks.
r
building schemes in subsequent tasks.
6: Project facility space requirements
We will project future facility needs
corresponding with population service level
2
arc
��� .,t�a
Kent City Hall & Police Efficiency Study
FEE PROPOSAL - Part One
SCOPE: Programming/adjacencies/test fit
4/29/2015
FEE SUMMARY fee amount remarks
................. .................. ................. ................. .................. ................. .................. ................. ................. .................. .................
Architecture $21,828 ARC Architects
Consultants
programmer $18,365 $18,365 Beckwith Consulting
landscape $0 none at this time
structural $0 none at this time
mechanical $0 none at this time
electrical $0 none at this time
audio visual $0 none at this time
acoustic $0 none at this time
Expenses $0 none at this time
.. 1S3 TOTAL 'FEES 40
ARC ARCHITECTS
TASK ANALYSIS BY PHASE
(2015) BILLING RATES
partner $165
project manager $140
project architect $126
design staff $75
'TASK partner prof mgr design staff remarks
................. .................. ................. ................. .................. ................. .................. ................. ................. .................. .................
Part One
programming 16 16
adjacencies 4 4
as built verification 16 16
test fits 16 16 40
presentation graphics 12 24
'Team Coordination
programmer 4 4
Meetings
presentation of findings 4
..................
I iouis 44 68 80
Hourly Rate $165 $126 $75
Subtotal Fee $7,260 $8,568 $6,000
(rAKicrAL a. .. z�"ex . ...
1
EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The City shall be named as an
insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the City
using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's
profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
2. Commercial General Liability insurance shall be written with limits
no less than $1,000,000 each occurrence, $2,000,000general
EXHIBIT B (Continued)
aggregate and a $1,000,000 products-completed operations
aggregate limit.
3. Professional Liability insurance shall be written with limits no less
than $1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail, return receipt requested, has been given
to the City.
3. The City of Kent shall be named as an additional insured on all policies
(except Professional Liability) as respects work performed by or on behalf
of the Consultant and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance. The
City reserves the right to receive a certified copy of all required insurance
policies. The Consultant's Commercial General Liability insurance shall
also contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with
respects to the limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
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I
K E ONT l Agenda Item: Consent Calendar - 73
TO: City Council
DATE: June 2, 2015
SUBJECT: Interlocal Agreement Extension with King County for Animal Services -
Authorize
MOTION: Authorize the Mayor to sign the Interlocal Agreement with King
County extending animal services for 2015 - 2017, subject to terms and
conditions acceptable to the Parks Director and City Attorney.
SUMMARY: As part of the Regional Animal Services of King County Coalition
(RASKC), the contracting cities are partners in making regional animal services
work effectively and are customers of the Animal Services Program provided by
the county. This new interlocal agreement extends the duration of the contract
for two years from December 31, 2015 thru December 31, 2017.
EXHIBITS: Animal Services Interlocal Agreement
RECOMMENDED BY: Parks and Human Services Committee
YEA: Ranniger, Higgins, Fincher NAY:
BUDGET IMPACT: Budgeted in the Parks Administration Budget
This page intentionally left blank.
AGREEMENT TO EXTEND
ANIMAL SERVICES INTERLOCAL AGREEMENT
THROUGH DECEMBER 31, 2017
This AGREEMENT is made and entered into by and between KING COUNTY, a
Washington municipal corporation and legal subdivision of the State of Washington (the "County")
and the undersigned Cities ("Contracting Cities").
WHEREAS, the County and each Contracting City entered into an Interlocal Agreement
regarding the provision of animal control, sheltering and licensing services for the period of 2013
through 2015 ("Interlocal Agreement"); and
WHEREAS, the Interlocal Agreement took effect on July 1, 2012 and remains in effect
through December 31, 2015,unless otherwise extended through December 31,2017; and
WHEREAS, the Interlocal Agreement provides for a two-year extension of Term in
Subparagraph 4.b.; and
WHEREAS, Subparagraph 4.b, section i, states either Party may propose amendments to the
Agreement as a condition of an extension; and
WHEREAS, Subparagraph 4.b, section ii, states that nothing in this Agreement shall be
construed to compel either Party to agree to an extension or amendment of the Agreement, either on
the same or different terms; and
WHEREAS, Subparagraph 4.b, section iii, states that the County agrees to give serious
consideration to maintaining the various credits provided to the Contracting City under this
Agreement in any extension of the Agreement; and
WHEREAS, the County and Contracting Cities ("the Parties") wish to extend the Interlocal
Agreement through December 31, 2017, as contemplated within Section 4 of the Interlocal
Agreement;
NOW THEREFORE, in consideration of the promises, covenants and agreements contained
in the Interlocal Agreement, as extended,the Parties agree as follows:
1. The Interlocal Agreement shall remain in effect through December 31, 2017 under the
same terms and conditions and may not be terminated for convenience.
2. In order to maintain the same terms and conditions, dates within Interlocal Agreement
shall reflect the extended 2016 and 2017 period, as set forth in Attachment A.
3. The County may sign an agreement with additional cities for provision of animal services
prior to the expiration of the extended Interlocal Agreement, but only if the additional city
agreement will not increase the Contracting Cities' costs payable to the County under the
Interlocal Agreement.
City of Kent
January 14,2015
4. The Parties agree that, in light of their decision to now extend the Interlocal Agreement
for an additional two year term as provided herein, procedures set forth in Section 4 of the
Interlocal Agreement for meeting to discuss the prospect of an extension, for proposing
amendments to the Interlocal Agreement during the extended term and for providing
notice of intent to extend the Interlocal Agreement are superfluous. The Parties
accordingly waive their rights to such procedures.
5. This Agreement to extend the hnterlocal Agreement may be executed in counterparts by
each Contracting City and each such counterpart shall be deemed to be an original
instrument, but all such counterparts together shall constitute one instrument.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
effective this day of 2015.
King County City of Kent
Dow Constantine Suzette Cooke
King County Executive Mayor, City of Kent
Date Date
I
Approved as to Fonn: Approved as to Fonn:
Deputy Prosecuting Attorney Kent City Attorney
Date Date
City of Kent
ianuary 14, 2015
ATTACHMENT A
RASKC ILA Extension Dates
Section 1(d) Definition of"Agreement" means this Animal Services
Interlocal Agreement for'^'�a '�'n 2016 and 2017....
Section 4(e) Limited Reopener and Termination:" If a countywide, voter
approved property tax levy for funding some or all of the
Animal Services program is proposed that would impose
new tax obligations before January 1,2416 2018..."
Section 7(c) ii—"The City may request licensing revenue support from
the County in Ml^ter and ^n 2016 and 2017..."
- "...provision of licensing revenue support in 2014 and
PPI q 2016 and 2017..."
Exhibit A, Part II Shelter Services "During"'^'_- 3 2915 2016 and 2017"
Exhibit C, Part 2
- Bullet#2 "(fixed at 2013 level, payable annually through 2015 2017)"
"(also fixed at a 2013 level, payable annually through 2915
2017)"
- Bullet#3 "In 2A14 a 2015 2016 and 2017.2
".. Licensing Revenue Support Cities with a licensing
Revenue Target over$20,000/year will be assured such
services in '^'=� 3> 91_g 2016 and 2017"
- Bullet#4 "...oftotal New Regional Revenues, in '^'" PiRd"^9C 2016
and 2017..."
- Bullet#5 "In Service Years=4and 2AI 5 2016 and 2017..."
Exhibit C4—Transition Funding
Credit,Shelter Credit, Estimated
new Regional Revenue
A. Transition Funding "..these cities will receive credit at the level calculated for
Credit 2013 in the 2010 Agreement for Service Years'^",'^'^
@^ate-2016 and 2017. ..."
B. Shelter Credit "A total of$750,000 will be applied as a credit in each of the
Service Years 2913 2915 2016 and 2017..."
Table 3 title
"Annual Shelter Credit Allocation—°^'�'n 2016 and
2017"
Exhibit C5 Licensing Revenue "In 2914 and 2015 2016 and 2017.." and
Support (E) "...Exhibit F with respect to all-service years(2016 and
2017)„
Exhibit C5 Licensing Revenue "For Service Year 2015 2016 and 2017...."
Support,Table 2
Exhibit C-7 "...Licensing Revenue Support in Service Years 5914 o
20452016 or 2017..."
City of Kent
January 14, 2015
ATTACHMENT B
King County—Regional Animal Services—Contracting Cities
Beaux Arts Maple Valley
Bellevue Mercer Island
Black Diamond Newcastle
Carnation North Bend
Clyde Hill Redmond
Covington Sammamish
Duvall SeaTac
Enumclaw Shoreline
Issaquah Snoqualmie
Kenmore Tukwila
Kent Woodinville
Kirkland Yarrow Point
Lake Forest Park
i
City of Kent
January 14, 2015
�. O T ��" Agenda Item: Consent Calendar - 7K
TO: City Council
DATE: June 2, 2015
SUBJECT: Calvary Chapel South Bill of Sale - Accept
MOTION: Authorize Council to accept the Bill of Sale for Calvary Chapel
South, Permit No. RECC-2130175, for 2 gate valves, 1 hydrant, 45 linear feet
of waterline; 20 linear feet of new streets (curb, gutter, sidewalk, paving).
SUMMARY: Calvary Chapel South is located at 1340 S. Smith Street, Kent, WA
EXHIBITS: Bill of Sale
RECOMMENDED BY: Public Works Director
BUDGET IMPACTS: None
This page intentionally left blank.
MAIL TO:
CITY OF KENT '..
ENGINEERING DEPARTMENT '..
ATTW
220- 4TH AVENUE SOUTH
KENT
WA 9 N.114 07, ON KENT, WASHINGTON 98032
Project: cH!Ue,,^V "op, I So,El,
Permit#: F 6�-)i 30 J I5J
Location: F210 r_a ,>tg, 5'F, /(e,11
Parcel #: L t 3620 6190
BILL OF SALE
CITY OF KENT '..
KING COUNTY,WASHINGTON
THIS INSTRUMENT made this <- "- day of V;?-.><..,t,-r 20 J.J , by and between '....
ftE W-C , hereinafter called
"Grantors", and City of Kent, a municipal corporation of King County, State of Washington, hereinafter called '...
"Grantee":
WITNESSETH:
That the said Grantors for a valuable consideration does hereby grant, bargain, sell to Grantee the following
described improvements:
A. WATERMAINS: ,I.
Together with a total of J- gate valves at$ ) 100 each, It hydrants at
$ SlVU.tC' each and/or any other appurtenances thereto.
DN FROM TM
(street, easement, etc.)
Including linear feet at$ S 0 per LF of 6 t9L L,
(size&type)t.1-as E,: waterline.
% SANITARY SEWERS: '.
Together with a total of manholes at$ each and/or any other appurtenances
thereto.
DR FROM To
(street, easement, etc.)
Including linear feet at$ per LF ofI
Bill of Sale
1of5
(size &type) sewerline,
C. NEW STREETS:
Together with curbs, gutters,sidewalks, and/or any other appurtenances
DA FROM 74
(street, easement, etc.)
We:A SmA
Including 1J linear feet at$ 300 per LF of
(size &type) —mrb,4wAg f�6'2pecOf, arwr; (Improvement).
O. FRONTAGE IMPROVEMENTS:
Together with lights,trees, landscaping (except residential streets) and/or any other appurtenances
DA FROM I4
(street, easement, etc.)
Including linear feet at$ per LF of
(size &type)_ --_ _T (Improvement).
E. STORM SEWERS:
Together with a total of manholes at $ each or total of catch
basins at $ each, LF of biofiltration swale or drainage ditch
with a total cost of $ cubic feet of detention pond storage
with a total cost of$ . and/or any other appurtenances thereto.
DR FROM LQ
(street, easement, etc.)
Including linear feet at$ per LF of
(size &type) sewerline.
To have and to hold the same to the said Grantee, its successors and assigns forever.
The undersigned hereby covenants that it is the lawful owner of said property, and that the same is free
from all encumbrances; that all bills for labor and materials have been paid; that it has the right to sell
the same aforesaid; that it will warrant and defend the same against the lawful claims and demand of all
person(s).
The Bill of Sale is given on consideration of the agreement of the Grantee for itself, its successors and
assigns to incorporate said utilities in its utility system and to maintain them as provided In the applicable
City Ordinances. The City accepts the Items subject to staff approval and completion of a 2 year
maintenance period.
Bill of Sale
2of5
IN WITNESS WHEREOF, the undersigned has caused this Instrument to be executed on this
?C day of (fit �'-�'u df� , 20 _La-.
IN WITNESS WHEREOF, the undersigned has caused this instrument to be executed on this
day of 20
STATE OF WASHINGTON )
) SS
COUNTY OF KING
On this day of 20 , before me, the
undersigned A Notary Public in and for the State of Washington, duly commissioned and sworn, personally
appeared to me known to be the individual described In
and who executed the foregoing Instrument, and acknowledged to me that he/she signed and sealed this
Instrument as his/her free and voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of 20_.
Notary Public in and for the State of
Washington, residing at
My Commission Expires.
Bill of Sale
3 of 5
STATE OF WASHINGTON )
) SS
COUNTY OF KING
On this � z day of 20 _� before me,
the undersigned A Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared fat` Et'b"%G'"f_ and '�" �" to me
to be the `�',?7�'',�.e3t'�9'_ and respectively of
T
P4�-'` .L-�-C�-� the ()WrWr' that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said
for the uses and purposes therein mentioned, and on oath stated that
they are authorized to execute the said instrument.
Witness my hand and official seal hereto affix the day and year first above written.
Notary Public inland. for the State of
BRANDI K. JENSEIN , /Washington, residing at
STA7"E OF N1AShl(NGT(�N J 1
�eL�_ i2 r
NOTARY--«-- Pklt3l.fC
My Commission hzplres 11.ip.2piq My Commission Expires:
The Bill of Sale is given and accepted pursuant to a motion duly made, seconded, and passed by the City
Council of the City of Kent, King County, Washington, on the day of
20
Bill of Sale
4of5
WA9HIN t9TON
ENGINEER'S CERTIFICATION
CITY OF KENT
KING COUNTY, WASHINGTON
The figures used on the Bill of Sale for CALVARY CHAPEL SOUTH project
dated FEBUARY 5, 2014 for the same said CALVARY CHAPEL SOUTH
project. FRED BROWN the undersigned P.E. or land surveyor is the
person responsible for the preparation of the Bill of Sale and is an employee of
ESM CONSULTING ENGINEERS LLC the firm responsible for the
preparation of the record drawings.
Signature r°
(Engineer stamp required) CK
Q<G�01 wnsiyy�40
U) Y i
33
SsfONAL
4 ,
Bill of Sale �m
5 of 5
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OTHER BUSINESS
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�. O T ��" Agenda Item: Bids - 9A
TO: City Council
DATE: June 2, 2015
SUBJECT: 2015 Paint Line Striping - Award
MOTION: Move to award the 2015 Paint Line Striping project to Apply-A-
Line, Inc. in the amount of $185,771.00 and authorize the Mayor to sign all
necessary documents, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
SUMMARY: The 2015 Paint Line Striping project consists of refreshing 273 miles of
lane striping and 7.5 miles of painted curbing within the right-of-ways throughout the
City of Kent. This is an annual routine maintenance activity performed in advance of
the fall season.
EXHIBITS: Memo Dated May 26, 2015
RECOMMENDED BY: Public Works Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: This project will be funded out of Business & Occupation Tax
funds.
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PUBLIC WORKS DEPARTMENT
Timothy ]. LaPorte, P.E.,
Public Works Director
KENT
Mn BxiY rf.Yfu
Address: 400 West Gowe Street
Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: May 26, 2015
TO: Mayor Cooke and Kent City Council
FROM: Timothy ]. LaPorte, P.E. Public Works Director
RE: 2015 Paint Line Striping Project
Bid opening for this project was held on Tuesday May 26, 2015 with three bids
received. The lowest responsible and responsive bid was submitted by Apply-A-Line,
Inc. in the amount of $185,771.00. The Engineer's estimate was $176,655.00. The
Public Works Director recommends awarding this contract to Apply-A-Line, Inc.
Bid Summary
01. Apply-A-Line, Inc. $185,771.00
02. Stripe Rite, Inc. $215,202.40
03. Specialized Pavement Marking, Inc. $275,356.00
Engineer's Estimate $176,655.00
*Non-responsive Bid
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REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
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OFFICE OF THE MAYOR
\ � Derek Matheson, Chief Administrative Officer
v Kt=NT Phone: 253-856-5700
......... Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: 6/02/15
TO: Mayor Cooke
Councilmembers
FROM: Derek Matheson, Chief Administrative Officer
SUBJECT: CAO Report for Tuesday, June 2, 2015
The Chief Administrative Officer's report is intended to provide Council, staff and
community an update on the activities of the City of Kent.
ADMINISTRATION
• Mayor Suzette Cooke, Council President Dana Ralph, and two councilmembers are
reviewing applications for the Financial Sustainability Task Force. The project
timeline calls for the mayor to appoint and the council to confirm the task force in
June.
• Chief Administrative Officer Derek Matheson, Human Resources Director Lorraine
Patterson, and Finance Director Aaron BeMiller will be working with a team of interns
from the University of Washington's Evans School of Public Affairs this summer to
flesh out the "Kent Performance Project". The project's intent is to take current city
initiatives on Lean and Respect and future initiatives on leadership development,
performance measurement, and resident surveys and turn them into a
comprehensive organizational emphasis on performance. Councilmembers will recall
Kent recently joined a new statewide group called the Government Performance
Consortium, and Kent will give a presentation at the consortium's June meeting and
host the September meeting.
• The Public Works Committee will discuss a railroad "quieter zone" on June 1. The
Kent Downtown Partnership hopes to work with the city to refine costs and explore
how costs might be allocated among property owners.
• The council will review Community and Public Affairs Manager Michelle Wilmot's
Communications Plan update on June 2. The current plan has been in place since
before the rapid expansion of social media as a communications tool.
• The Kent Fire Department Regional Fire Authority hopes to pursue a fire impact fee
or fire "level of service" fee to help with its large capital needs. Staff is working to
schedule a workshop to bring the council (least the councilmembers who are not on
the RFA's governance board) up to speed on the issue.
Page lof 10
ECONOMIC AND COMMUNITY DEVELOPMENT
• Economic Development
o Economic Development staff worked with the Kent Chamber of Commerce to
prepare for Governor Inslee's visit on May 28 to Oberto's headquarters in
Kent. Governor Inslee was present to mark the importance of completing the
transportation corridors of SR 167 and SR 509 to I-5 for the competitiveness
of regional business. Approximately 20 Kent-based companies were on-hand
to share how critical the corridors are for their respective businesses.
• Planning
o On behalf of the City, ECD staff submitted comments on the Draft
Environmental Impact Statement (DEIS) for the Federal Way Link
Extension. There are two station area options and one potential additional
station area being analyzed in the DEIS — Kent-Des Moines station in the
vicinity of Highline College, Star Lake Park and Ride station, and potential S.
260th Street station.
Comments included frequent all-day east-west transit linkage to Kent Station;
a network of bike and pedestrian connections including a pedestrian/bicycle
overpass on SR 99 for safety purposes and traffic flow; future I-5 overpass
from the West Hill neighborhood to the Kent-Des Moines station; traffic
impacts to S. 272nd Street and nearby residential developments from 700
more parking stalls at Star Lake Park and Ride; minimizing visual, solar and
noise impacts to residential developments adjacent to I-5; and visibility of
commercial areas from SR 99.
The City reiterated the Mayor and Council preference for an alignment from
I-5 to 30th Avenue South and back to I-5, with a station located adjacent to
30th Avenue South on the west side, at or over S. 236th Lane.
The City also opposed alignments on the east or west side of SR 99 and a
station along I-5 as they do not support the transit-oriented development
envisioned for the Midway area.
• Development Engineering
o Staff is currently reviewing final civil infrastructure plans for Grandview
Apartments. The developer, DevCo, wants to start construction this summer
with a Grade and Fill permit for preparing the site.
o Currently reviewing Rainier Pond Grade and Fill permit (SE 248th St and 124th
Ave SE) — applicant wants to get started this summer
o The Platform Walk thru inspection is nearly complete and Stryker Phase 2
(Amazon) Walk thru is being called for today (in other words, these projects
are wrapping up).
o In April, Segale submitted a building permit and a revision to the civil permit
for a 380,000 sf warehouse behind the two warehouses on 59th Ave that are
across the street from the Stryker/Amazon project — our first review is
wrapping up.
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FINANCE
A joint work team made up of representatives from Finance and Information
Technology are exploring the potential of joining the State's Master's Business
License Program. This program allows City of Kent businesses to pay their City
Business License fee at the same time they pay their State license fee. The state is
currently working to upgrade/replace their current system and as a result, no
additional jurisdictions are allowed to join the program until early 2017. The City will
be part of the Stakeholder group and partner with the State as they update/replace
their current system. Hopefully, our involvement and partnership with the state will
bear fruit in 2017 and the "new" Business License Master Program will fit Kent's
needs in addition to all of the other jurisdictions.
HUMAN RESOURCES
• The Salary Commission has met four times. All five members continue to sift
through data and analyze facts related to the salary and benefits from comparable
cities. At the conclusion of their work, they will make a decision on whether the
salaries paid to Mayor and Council should be adjusted.
• Public Works, Parks and Information Management are scheduled to host a week long
Lean event. They will work on improving two separate, but common, types of capital
projects. The work will occur the week of July 6 in the Centennial Center.
• Hiring continues for Parks and Public Works for temporary staffing through the
growing season. It is challenging to keep staff as the improving economy means our
more qualified temporaries are able to find full time employment with benefits.
INFORMATION TECHNOLOGY
Public Works Traffic division received a grant to upgrade 24 intersections with a new
signal system and equipment. The I.T. department worked with the traffic division to
design, program, and install resources to 24+ intersections. The infrastructure is
built on existing (city owned) copper cable and fiber optic lines. This network
expansion enhances security, management and future growth for the new signal
system, video cameras, and all existing equipment out in the field.
LAW
Nothing to report
MUNICIPAL COURT
Judge Jorgensen is participating in The Gift of Life program presented by the Kent
Fire Department at Kent Meridian and Kentridge High Schools. The Gift of Life is a
program that is presented by the Kent Fire Department to address the tragedy of
drinking and driving. They create a mock crash scene with two cars, have student
participants with full moulage (mock injuries for purposes of training) and recreate a
crash, emergency response and police investigation (arrest of driver, etc.).
Following the mock crash, all of the students (high school Juniors and Seniors)
reconvene in the gym for a presentation of the legal ramifications of DUI, Vehicle
Homicide/assault etc. from Judge Jorgensen and a presentation on drinking and
driving from Sgt. Crandall from the Washington State Patrol.
The presentations are purposely scheduled in late May (prior to prom) and summer
vacation in an effort to address drinking and driving in teens/young adults.
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Judge Jorgensen also includes information on the dangers of texting and use of cell
phones while driving. Research shows that such use translates to significant
impairment of ability to drive e.g., just talking on your phone, even with Bluetooth,
is equivalent to .08 or four times the crash risk!
Judge Jorgensen was quoted in an article that appeared in last Sunday's Seattle
Times, regarding the charge of Patronizing a Prostitute.
http://www.seattletimes.com/seattle-news/crime/buyer-beware-earlv-success-for-initiative-
targeting-johns-instead-of-prostitutes/
PARKS, RECREATION, AND COMMUNITY SERVICES
• Facilities
o Custodial staff has started the annual cleaning of carpets in city facilities, 2 n d
floor of the Centennial Center hallways and high traffic areas were completed
last week. HVAC crews have serviced and made repairs to chillers and cooling
towers at City Hall and Kent Commons to accommodate the switch over of
systems to cooling mode. Maintenance crews completed 69 requests for
service and re-lamped the commons gyms.
• Youth/Teen/ Adaptive Recreation
o The Kid's Fishing Experience was held May 16 at the Old Fishing Hole. Over
160 kids along with several hundred encouraging parents and adult volunteers
enjoyed the event. For many this is an introduction and first time exposure to
fishing. Volunteer fishing guides instructed and assisted these budding
fisherpersons. Most participants caught fish and volunteers manned the BBQ
grill to cook their catch. Kids were also introduced to environmental concepts
such as protecting the natural vegetation around the pond and caring for
wildlife that lives in the park. Kent Rotary is a long-time, very much
appreciated co-sponsor this event. They stock the pond with trout and
provide volunteer fishing guides, fish cleaners, and BBQ chefs!
o Staff hosted a table at Kent Drug Free Coalition Town Hall Meeting at East Hill
Elementary on May 20.
• Recreation — Kent Commons
o Promoting healthy actives for adults is a goal in programming and scheduling
of sport leagues. The Parks Department has 126 adult sport teams with 1,592
registered participants in volleyball and softball. These teams play daily at
Hogan Park at Russell Road and the Kent Commons Community Center. The
personal and social benefits the programs provide are well received and
appreciated by the players. Local business in the downtown corridor welcome
the economic benefit of spectators and participants shopping, eating, and
investing in their services.
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POLICE
Significant Investigations
o Luring case(s) at or near our local schools. As you know when we receive
information about crimes that involve children we are deeply concerned and
make this a top priority. We have diverted our resources and formulated
strategies to focus on this issue.
The patrol commanders have devised a patrol operation plan that entails a
concentrated patrol effort around the elementary schools and bus routes, both
before and after school. We are continuing our efforts into this week and have
identified the school bus stops associated to every school and provided that
list to the officers. The operation includes:
➢ Notification of the school district Safety Officer Supervisor as well as
provided updated information to Thuan Nguyen of the Kent School
District.
➢ School bus drivers are aware to report suspicious vehicles on their
routes.
➢ We have notified the public in a media release.
➢ Kent Detectives are assigned to the case and the patrol operation plan.
➢ Detectives and Patrol are responding to leads that are generated or
received on tips.
➢ Detectives gather reports that are similar from surrounding agencies.
➢ We also utilize criminal analysts for information gathering as well.
A child who attended East Hill Elementary reported that a subject in white van
attempted to engage her in conversation and leaned out of his vehicle in what
she described as an attempt to grab her. This occurred on May 22 at 0800
hours. She fled and reported it to her principal. When contacted she reported
that this had happened previously with what she believes is the same person;
that contact is reported under 15-6675. That report was taken on May 19 and
she was reporting her first contact with the vehicle that she states occurred in
January on an unknown date. This case has been assigned to Det. Galetti who
is also handling the other child luring case involving the red vehicle #15-6401.
Detectives and patrol conducted a significant amount of field work on the
white van case on Friday including canvassing, interviewing witnesses, running
data bases,(e.g. DAPS) on vehicle descriptions, and cross checking against the
#15-6401 for any similarities. Other than both subjects being described as
minorities, there are currently no obvious indications that the cases are linked.
Det. Galetti will also be continuing to cross check for similarities that arise
between the two cases.
For both luring cases video, canvassing, DAPS, interviews, sex offender
registry checks and OSA requests have been completed. A public tip line was
utilized for the red car case. If appropriate, that will be considered for the
white van case.
Staff Changes — Hiring/Retirement/Recruitment/ Leaves/Promotions
o A conditional offer was offered to Sarah Hall on May 26 for entry level.
Conditional lateral candidate Lai accepted a final offer of employment and will
start June 1. Student Officer Cortinas graduates from the Basic Law
Enforcement Academy on May 28 and will start his post-academy and FTO
training.
Page 5of 10
• Significant Crime Activities / Arrests
o Patrol officers had a case where a male suspect was arrested for pulling out a
knife on his girlfriend and her friend and then attempted to stab them. There
were no injuries and the suspect was booked for Felony Assault 2 — DV.
• Major Emphasis Patrol
o See above child luring case
• Events / Awards
o Coffee With the Chief community event was held on May 27 at 8am at the
Golden Steer Restaurant. The Chief, command staff, the Community Education
Unit and our Neighborhood Response Team were present to meet with the
community.
• Leadership training for all sworn supervisors and command will be held on May 29.
The training included Combat Ethics from the Performance Leadership Institute and
leadership lessons learned by Chief Smith on the Marysville school shooting incident.
PUBLIC WORKS
Streets
o Street Maintenance
• Repairing asphalt and curbs/gutters for water department in the West Hill
area
• Place reader boards for paving on 132nd Ave between Kent Kangley and
282nd St
• Tree removal on James between Hilltop and Alvord
• CDL training at Operations on May 28
• Setup pre-con for grind/inlay, prep paving equipment
o Signs, Markings & Litter Removal
• Pick up litter and remove illegal signs in the East and West Hill and Valley
North and South
• Install sign bases and replace the signs on Russell Rd, north of South 228th
St and on James St and Russell Rd, East hill-north and south
• Install sign bases for litter signs on Kensington Ave south of Reiten Rd
• Inventory signs in downtown parking and on Railroad Ave
• Set out traffic control for Saturday market in downtown area
• Remove debris on valley north and south and West hill
o Vegetation
• Weed eat, mow, remove trees at Boeing channel off of 212th and West
Valley
• Remove willow trees at Boeing channel
• Green River Natural Resource Area —vegetation maintenance of interior
trails western side of refuge, boxes and weirs, eastern side of refuge
• Perform Maintenance at holding ponds (Mow, and trim): Stonewood (114th
Ave), Rose's Meadow 2 (26112 126th SE), Dover Park 3 (26279 125 PL SE),
Southbend (SE 269th & 116th Ave SE), Kingtone (270th ST & 116th PL SE),
Seven Oaks West (11736 SE 256th PL)
Water
o PRV shutdown at Park Orchard
o Tie in water main at 182nd and 72nd Ave
o NW Corporate Park walk-through at 19830 84th Ave S
Page 6of 10
o Replace damaged Bollard on Russell Road, north of 228th
o Install water meter on 260th and 104th
o SCADA programming updates and system checks
o Preventative Maintenance work orders for water facilities
o Light replacement at Guiberson Reservoir
o Crews are swapping out the aeration nozzles at Guiberson Reservoir this week.
We had to switch to stainless steel nozzles because the brass nozzles that have
been used in the past do not meet the new low-lead content requirement
o Completing caustic piping at East Hill Well
o Concrete replacement at Station 5
o Working on wrapping up water line replacement on 182nd
o Several shut downs for contractors for tie-in's that we are working on
o Setting meters in Bridges plot
o Done with electrical work at Clark Springs for the USGS monitoring station and
have turned it over to them for their part
o There was a meeting on May 27 with Nataly Morales, the King County Outreach
Director for Senator Patty Murray's office
• Storm
o Assessing city drainage system in the area of 213th and 96th and recording status
of area
o Vactor cleaning storm system in area of 98th and 236th
o Vactor pumping of catch basins in the area of 216th and 120th
o Digging ditch, shoulder grading and creations of asphalt swale into ditch on
Alvord Ave for control of water run-off from street
o This week there has been a lot of trapping of beavers that keep creating and re-
creating dams
• Sewer
o Sewer cleaning in the area of 108th and 272nd
o Sewer system checks in east hill and valley north areas
o Spin sewer station wet wells
o TV existing Sewer/Storm overlays in the area of 108th and 272nd
o Pump east hill operations
o Bypass and inspect Kentview Interceptor
• Warehouse
o Keep inventory stock levels above minimum quantities
o Continue to assist Fleet Services with run or other needs
o Haul out spoils as time permits and equipment becomes available
o Continue to prepare for the annual Shops clean-up which will happen within the
next month
• Fleet/Radio Shop
o Take old Vactor, 5783, to fab shop to be looked at
o Take 3849, the Police Tahoe, for estimates and have repaired after a pit
maneuver
0 20 services (oil changes) along with the other maintenance found
0 6581 - repair the dump bed which is not working correctly
o Blade and belt replacements on small mowers
o Trailer PMI (yearly inspection)
0 10 small equipment PMA's (oil changes)
o PA system troubleshooting
Page 7of 10
o Mount box on pole in parking lot for cameras
o Radio and electronic repairs on drop-in vehicles
o Organizing the upstairs area for fleet parts
Design
o Central Avenue Project design is complete and out to bid. Bid opening is
scheduled for June 9, 2015. Design staff preparing an addendum
0 90-percent design review plans for the Briscoe-Desimone Reach 4 project will be
sent out for review this week
o Finalizing plans and specs for the Kent Regional Trails Connector project with a
proposed bid date in June
o Paint Line Striping project bid opening was held on May 26
o Open house for the Central Avenue Project was held on May 27 from 7:30 a.m. to
8:30 a.m. at the Kent Senior Center
o Staff is preparing cost estimates for the Pacific Highway South island plantings
o Staff are continuing to monitor activities that are occurring at the state legislature
and responding to questions
o Continuing to work on the 2015 Asphalt Overlay Project which went to bid on May
26th. Construction for this project is anticipated to start in June/July
Land Survey
o Central Ave. South Improvements - Additional topography as requested
o Renton Ridge - Topography of bio-swales and retention pond area
0 2015 Overlay Project - Tying out road monuments on 109th Street that will be
destroyed due to paving
o North Park Control and Topo - Re-establishing survey control and staking right of
way on the north side of James St
0 228th/224th phase One
• Providing proposed Right of Way staking and topography as requested
• Writing legal descriptions and drafting exhibits for acquisitions
o Briscoe Levee Reach 4 - Crew setting control in preparation of construction
staking
o GNNS Control
• Horizontal and Vertical control sessions using GNSS (Global Navigation
Satellite System) on right of way monuments on major road corridors
• Part of the on-going maintenance of the Survey Control Database available
on-line to external customers
o Right of Way / Office of Fiscal Management (OFM) - right of way questions in
regards to City limits near SeaTac
Construction
o Briscoe-Desimone Levee Improvements - Reach 1 - The contractor has completed
the final cap beam and barrier pours ahead of schedule and is performing the
patch and sack work in preparation for pigmented sealer application. Sheet pile
painting began last week and is ongoing. The Contractor's concrete flatwork crew
is scheduled to begin curb installation on May 29
o Briscoe-Desimone Levee Improvements - Reach 2 & 3 - The contractor is working
through punch list items
o SR 516 to S 231't Way Levee Improvements (James St / Russell Rd Realignment)
- Handrail installation along a section of the concrete wall began last week after
Page 8of 10
delivery from the manufacture. Outstanding work items are related to resolving
some wiring issues on the illumination system and energizing it by PSE
0 2015 Vehicle Detector Loops - The contractor was issued Notice to Proceed on
May 11 and will proceed as weather conditions allow with added work at James
Street being the first priority. They are currently scheduled to proceed on May
27.
0 640 Zone Pressure Reducing Valve Stations - The contractor is mobilized and
began work at the Park Orchard location last week. Their first water cut-in is
taking place today at this location
0 2015 Crack Sealing - The Contract has been executed with C. R. Contracting and
the precon was scheduled for May 29
o Central Ave S. Pavement Preservation and Utility Improvements - Working
through the selection process for selection a consultant to manage this project
through construction. The project is advertised and the bid opening is scheduled
for June 9 with construction expected to proceed in early July
o Development Projects
• Performance Walk Thru for Northwest Corporate Park Pump Station is in
progress and is due on June 3
• Coordinating with home owner and Operations (Storm) for access to storm
pond through private gate at Garrison Glen
• Preparing for LEAN Session for Civil Construction Projects with ECD
• 40+ Development projects active in addition to multiple (40+) Utility
projects throughout the City
o Miscellaneous Construction Engineering Activities
• Assisting with East Valley Highway settlement (at Les Schwab / Tacoma
Screw) when called upon
• Plan Review for Kent-Kangley Pedestrian Improvements
• Document scanning project in order to help alleviate our document storage
space problem
• Participating in the Public Works Engineering P4 Action Team for the
development of clear, consistent and realistic processes for executing
Public Works Engineering Programs, Projects, Planning and Priorities
Special Projects/Transportation
o Public Works staff helped organize a very successful 2nd Annual
TeamUp2CleanUpKent event held throughout the City. Over three tons of litter
was collected. Thanks to the Kent Downtown Partnership, Kent Station, Republic
Services, the Lions Club and Down Home Catering for their participation and
sponsorship of the event
o The City of Kent will be hosting a Recycling Collection Event on June 6 from 9AM-
3PM located at the Kent Pheonix Academy, 11000 SE 264th St. No flatbeds or
dumptrucks allowed and some small fees may apply for specialty items. Please
see the mailer or call Gina Hungerford, Conservation Coordinator, at (253) 856-
5549 for more information. Funding provided by King County Solid Waste and
the Washington State Department of Ecology
o Staff submitted applications for the 2015 Salmon Recovery Funding Board and
King County Cooperative Watershed Management grants for the Leber Homestead
construction and Downey Farmstead Frager Road Relocation projects
o Staff completed tree removal mitigation plan for West Creek Meadows (116th Ave.
SE & SE 217th Street) and submitted to PW Operations for implementation
o Mayor has requested a Transit Alternative Service to help people with disabilities
Page 9of 10
Environmental
o Since the beginning of 2015, staff has completed private drainage inspections to
reduce and prevent stormwater pollution at 429 businesses
o Staff is continuing to collaborate with the GIS group on a surface water mapping
conversion project that will improve the management of certain assets, and allow
for hydrologic modeling
o The James/Russell intersection project for the Green River Levees is substantially
complete. The roadway is currently open and only a few work items remain,
which will be completed this summer 2015
o Design work on the Green River Levees near the Lakes Community is moving
ahead. The project was recently advertised for bids, and bid opening is expected
to occur in June with construction to begin this summer 2015
o The Milwaukee #2 Levee, located between the Union Pacific Railroad Tracks and
Third Ave, recently received approval from the King County Flood Control District
(KCFCD) Executive Committee for $4 M towards the project in 2015. The budget
item will go before the KCFCD Board of Supervisors Meeting next for final
approval
o The Water Resource Inventory Area 9 (WRIA 9) Forum recently approved grant
funds for two salmon habitat restoration projects along the Green River: The
Leber Property Restoration project and the Downey Farmstead Restoration
project. Each project was approved for $800K in grant funds
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EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION
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