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HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 05/04/2015 Public Works Committee Minutes May..4, 2015 Item 1 - Call to Order: The meeting was called to order at 4:04 p.m. by Committee Chair, Dennis Higgins. Item 2 - Roll Call: Committee members present: Higgins, Ralph and Fincher. Item 3 - Changes to the Agenda: None Item 4 - Approval of Meeting Minutes Dated April 20, 2015: Committee member Fincher MOVED to approve the minutes of April 20, 2015. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. Item 5 -Information Only/Public Works Week at ShowWare Center May 18, 2015: Joe Craft and Katie Fischnaller from Public Works Operations informed the committee members about the upcoming Public Works Week. The City of Kent will celebrate National Public Works Week at a free and open-to-the-public event on Monday May 18, from 10:00 am - 3:00 pm at ShoWare Center. The focus of the event is to educate and energize the public about the contributions Public Works Departments and their employees make to the quality of life in our communities, from cleaning and greening our neighborhoods, maintaining our river levees, to paving our roads and building sidewalks, keeping our water and sewer systems working, to designing and managing building projects and training our residents for jobs in the trades. The event will feature climb-on displays of public works equipment and other interactive and informational displays. Information Only/No Motion Required Item 6 - Information Only/TeamUP2CIeanUp Event: Gina Hungerford, Conservation Coordinator reminded committee members that the TeamUp2CleanUp Kent Event will be held on Saturday May 16, 8:00 am-Noon. Hungerford noted that at last year's event 3 1/2 tons of litter was picked up by volunteers! Hungerford noted there will be three supply stations where volunteers can pick up bags & gloves: Trinity Community Church parking lot on West Hill, Kherson Park down town &the Golden Steer Restaurant on East Hill. Interested parties can sign up online at http://kentwa.ciov/taIkincitrash. Information Only/No Motion Required Item 7 - Public Works Agreement with Peterson Brothers, Inc. for Reith Road Guardrail Repair: Bill Thomas, Street Superintendent stated that the guardrail along Reith Road between 42nd Avenue South and Lake Fenwick Road is in need of replacement. In several locations it has been damaged by errant drivers and the remaining portions of the guardrail are nearing the end of their service life. 1 Public Works Committee Minutes May..4, 2015 The City solicited bids from several contractors and Petersen Brothers, Inc. submitted the lowest bid. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Public Works Agreement with Petersen Brothers, Inc. for repair of guardrails on Reith Road in an amount not to exceed $31,458.60, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by committee member Fincher and PASSED 3 - 0. Item 8 — Traffic Signal Warehouse : Kelly Peterson, Special Project/Transportation Manager noted that Public Works has leased warehouse space from the Plemmons Industrial Park on Central Avenue for the traffic signal technicians since 2006. The existing lease expires at the end of May 2015. The lease provides traffic signal technicians a space to store equipment and parts for the traffic signal system and test and repair controllers and other electronic devices. There is no space in existing city- owned facilities to house these operations. Committee Chair, Higgins asked that staff look into other options in the future. Committee member Fincher MOVED to authorize the Mayor to sign all necessary documents to lease warehouse space for 36 months at the Plemmons Industrial Park for traffic signal system storage and workspace, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by committee member Ralph and PASSED 3 - 0. Item 9 — Interagency Agreement Amendment — Department of Enterprise Services — LED Street Light Replacement: Kelly Peterson, Special Project/Transportation Manager reminded committee members of the city's success in securing a $500,000 Washington State Department of Commerce, Energy Efficiency and Solar Grant. The joint application that was submitted by the Public Works and Parks Departments will be shared between the two departments. Of that $500,000, Public Works share is $375,000 for the conversion of street lights from high pressure sodium lights to LED lights, which will save $230,000 per year in energy costs. This motion authorizes the amendment as well as the conversion project, which will be implemented through the selected contractor, Ameresco. The estimated project cost is $2,621,937, which will be paid for with grant funds, PSE rebate and budget transfers that will be repaid through projected energy savings. Committee member Ralph MOVED to authorize the Mayor to sign an amended interagency agreement with the WA Department of Enterprise Services with a cost not to exceed $2,621,937, for the LED street light conversion project subject to final terms and conditions acceptable to the Public Works Director and the City Attorney. The motion was SECONDED by committee member Fincher and PASSED 3 - 0. Item 10 — Federal Way Link Extension City Council Preferred Alternative: Senior Transportation Planner, Monica Whitman, noted that Sound Transit and the Federal Transit Administration recently published the draft environmental impact statement for extending Link light rail to Kent/Des Moines by 2023. The document was released on April 10, 2015, followed by a 45 day comment period. This comment period will help inform the Sound Transit Board as they prepare to select a preferred alternative. Comments are due by May 26, 2015. The Board is scheduled to take action as early as June 25, 2015. 2 Public Works Committee Minutes May..4, 2015 On April 20, 2015 Public Works Committee Members directed Kent Public Works staff, in consultation with the Community and Economic Development department, to draft a letter in support of a preferred alignment and station locations. If approved, the draft letter will be placed on the May 5, 2015 Council Consent Agenda. Committee member Fincher MOVED to recommend Council and the Mayor sign a letter to the Sound Transit Board during the Draft Environmental Impact Statement (EIS) comment period concerning the Federal Way Link Extension (FWLE), including a preferred alignment and Station locations in Kent, subject to final edits from the Chief Administrative Officer on the final letter. The motion was SECONDED by committee member Ralph and PASSED 3 - 0. Item 11 -PSE Construction Agreement for Upper Russell Rd. Levee-South Reach: Environmental Engineer, Toby Hallock noted that items 11 and 12 are for two utility agreements to underground lines for the Upper Russell Road levee-South reach. Hallock stated there are 8 poles to be undergrounded. The existing overhead Puget Sound Energy (PSE) lines will need to be relocated underground and poles will need to be removed. A Design Agreement with PSE was signed on December 18, 2014 that allowed PSE to prepare plans to underground their utilities. The cost of the construction work is estimated to be $103,500. The City's share (40% of total cost) would be $41,400, which will be reimbursed through an Interlocal Agreement with the King County Flood Control District. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign the Puget Sound Energy Schedule 74 Underground Conversion Construction Agreement for the Upper Russell Road Levee - South Reach Project, as approved by the City Attorney and Public Works Director. The motion was SECONDED by committee member Fincher and PASSED 3 - 0. Item 12 -Comcast Joint Trench Agreement for Upper Russell Rd.Levee: Environmental Engineer, Toby Hallock noted that items 11 and 12 are for two utility agreements to underground lines for the Upper Russell Road levee-South reach. Hallock stated there are 8 poles to be undergrounded. The existing overhead Comcast communication lines will need to be relocated underground. A Joint Utility Trench Agreement must be in place in order for the City to be reimbursed by Comcast for its share of the cost of the work to underground their utilities. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign the Joint Trench Agreement between the City of Kent and Comcast for the underground conversion of overhead utilities for the Upper Russell Road Levee - South Reach Project, as approved by the City Attorney and Public Works Director. The motion was SECONDED by committee member Ralph and PASSED 3 - 0. Item 13 - Consultant Services Agreement with Tetra Tech for Lakes Monitoring: Matt Knox, Environmental Ecologist noted that Lake Fenwick and Lake Meridian are listed on 3 Public Works Committee Minutes May..4, 2015 the 303d list (the nation's list of"impaired waters"compiled by the State Department of Ecology and the Environmental Protection Agency) for a number of water quality parameters. The City has enacted a number of measures to improve water quality at both lakes. Knox said this contract will assist staff by providing the expert help and specialized equipment necessary to assess lake conditions during 2015. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a consultant services agreement with Tetra Tech, Inc. in an amount not to exceed $28,212.26 to monitor and analyze surface water quality conditions and aquatic weeds in Lake Fenwick and Lake Meridian during 2015, subject to terms and final conditions acceptable to the City Attorney and the Public Works Director. The motion was SECONDED by committee member Fincher and PASSED 3 - 0. Item 14 — Information Only/Grant Status Update: Monica Whitman, Senior Transportation Planner, gave a brief update on the status of grants with a focus on the Puget Sound Regional Council (PSRC) grant. The City has a successful track record of receiving and implementing Federal Funds through two major funding programs: (1) Surface Transportation Program (STP) and (2) Congestion Mitigation and Air Quality Program (CMAQ). There have been significant changes to Federal Grant Tracking policies and procedures in recent years. Public Works staff briefed committee members on the current status of all active Federal transportation grants including changes to project selection processes, tracking requirements, and obligation deadlines. Information Only ADDED ITEMS: Delores Christiansen, Central Avenue Storage 405 Central Ave South Delores asked the committee to have staff look at her drainage charges for the storage units. The meeting was adjourned at 5:24 p.m. Cheryl Viseth Council Committee Recorder 4