HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 04/06/2015 Public Works Committee Minutes
April 6, 2015
COMMITTEE MEMBERS PRESENT:
Committee Chair, Dennis Higgins had an excused absence. Committee members Dana Ralph
and Brenda Fincher were present. The meeting was called to order at 4:03 p.m.
Item 1 — Approval of Meeting Minutes Dated March 16, 2015:
Committee member Fincher MOVED to approve the minutes of March 16, 2015. The
motion was SECONDED by Committee member Ralph and PASSED 2-0.
Item 2 —Consultant Agreement with RH2 for Armstrong Springs Generator:
Design Engineering Manager, Mark Howlett noted that Armstrong Springs Well, which is
located near Covington, is one of the city's critical sources of drinking water. Water is pumped
from the wells into the City's transmission system by two pumps, each with its own motor
control system. Power to the site is provided by Puget Sound Energy with no back-up power
available.
Howlett stated that the motor control equipment is reaching the end of its service life and is
in need of replacement. Additionally, the installation of a back-up generator will help ensure
that a reliable supply of water is provided should the primary source of electricity fail.
Committee member Fincher MOVED to recommend Council authorize the Mayor to
sign a consultant services agreement with RH2 Engineering Inc. in an amount not to
exceed $39,805.00 to provide engineering services for the Armstrong Springs Motor
Control Center and Generator Upgrade Project, subject to final terms and conditions
acceptable to the Public Works Director and City Attorney. The motion was
SECONDED by committee member Ralph and PASSED 2-0.
Item 3 — Resolution Approving Annexation/Deannexation between Kent and Auburn
for the S. 2771h Street - Corridor:
Assistant City Attorney, David Galazin noted that the city of Auburn recently received a
Transportation Improvement Board grant and is prepared to complete its portion of the S.
2771h Street Corridor project widening the roadway between the Green River and Auburn Way
North.
In order to simplify responsibilities for the improvements along 2771h the cities of Kent and
Auburn have, for several years, been pursuing an annexation/deannexation agreement.
The annexation/deannexation will become effective following adoption of this Resolution by
the Kent City Council. The two cities have already reached an agreement with respect to
these annexations and deannexations. This agreement was approved by the Kent City Council
through action taken at its regular meeting on September 2, 2014.
Committee member Fincher MOVED to recommend Council adopt a Resolution
annexing property to the city of Kent, contemporaneous with the deannexation of
related property to the city of Auburn. The motion was SECONDED by Committee
member Ralph and PASSED 2-0.
Item 4 — Information Only/Transportation Impact Fee (TIF) Rates:
City Engineer, Chad Bieren stated that following the discussion on Transportation Impact Fee
("TIF") adjustments at the March 16, 2015 Public Works Committee meeting, staff has
completed its research into indices that could be used as the basis for future adjustments.
1
Public Works Committee Minutes
April 6, 2015
The TIF ordinance passed in August 2010 calls for using the Washington Stated Department
of Transportation (WSDOT) Construction Cost Index. Bieren said that this index has seen
significant fluctuations over the past 2 years that are not consistent with construction costs
experienced through City contracts. Staff recommends that Council update the Ordinance to
adopt the Engineering News Record (ENR) Construction Cost Index for the Seattle area.
Information Only/No Motion Required
Item 5 — Information Only/LED Street Light Conversion Funding:
Special Projects/Transportation Manager, Kelly Peterson, and Finance Director, Aaron BeMiller
noted that the Washington State Department of Commerce offered a 2013-2015 Energy
Efficiency and Solar Grant to agencies in Washington. The maximum award to any jurisdiction
is $500,000. Though the Public Works and Parks departments have very unique projects, the
departments combined the projects into a single grant application to prevent city projects
from competing for the same funds and we were awarded the $500,000 maximum.
The Public Works department proposes a LED street light conversion project of city owned-
street lights. The total project cost is approximately $2,620,000 with $375,000 of the grant
applied to the LED project; the other $125,000 is for energy efficient equipment for facilities
managed by the Parks Department.
BeMiller stated that if the Public Works committee approves, the inter-fund financing will be
heard by Operations Committee on April 7 and, if approved by Operations, then moved to
Council on April 21.
Information Only/No Motion Required
Item 6 — Information Only/Fuel Island Disposition:
Fleet Superintendent, Ron Green gave a brief PowerPoint presentation showing current
conditions of the fueling island located at our Russell Road maintenance facility. The majority
of city-owned vehicles and equipment are re-fueled at our Russell Road maintenance facility.
Green stated the facility has been located there since the early 1970's and the underground
storage tanks were replaced in the mid 1990's.
The existing dispensing equipment is obsolete and is well past its life cycle. Maintenance on
these dispensers has become an issue due to their age and availability of serviceable parts.
The fuel facility does not meet requirements to provide an overhead canopy covering the fuel
islands to reduce and contain contaminants from storm-water runoff. Replacement of the
existing facility at the Russell Road facility needs to be completed soon.
Staff is working on a financial analysis to fund replacement of the existing facility and/or
looking at other refueling options. We will return to Committee with our results.
Information Only/No Motion Required
The meeting was adjourned at 4:41 p.m.
Cheryl Viseth
Council Committee Recorder
2