HomeMy WebLinkAboutCity Council Committees - Operations - 03/17/2015 KENT
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OPERATIONS COMMITTEE MINUTES
March 17, 2015
Committee Members Present: Les Thomas, Chair; Dana Ralph, Bill Boyce.
The meeting was called to order by L. Thomas at 4:00 p.m.
1. APPROVAL OF THE CHECK SUMMARY REPORT DATED 2/16/2015 THROUGH
2/28/2015.
D. Ralph moved to approve the check summary report dated 2/16/2015 through
2/28/2015. B. Boyce seconded the motion, which passed 3-0.
2. APPROVAL OF MINUTES DATED MARCH 3, 2015.
B. Boyce moved to approve the Operations Committee minutes dated March 3, 2015.
D. Ralph seconded the motion, which passed 3-0.
3. ePLUS — VMWARE SRM ENTERPRISE LICENSES PURCHASE - AUTHORIZE.
Information Technology Director Mike Carrington introduced Technical Services Manager
James Endicott. Mr. Endicott explained the contract provides the necessary software
licensing to replicate the City of Kent's virtual production servers (in the Primary Data
Center at Station 74) to the backup data center (City Hall). This functionality provides
better business continuity for the City's primary application servers. It was noted that the
IT Capital Budget funds are earmarked for this expenditure.
D. Ralph moved to approve authorization of the ePlus — VMWare SRM Enterprise Licenses
purchase to allow Mayor Cooke to sign the Agreement For ePlus Technology, Inc. in the
amount of $76,773 for the purchase of 150 VMWare Site Recovery Manager Enterprise
licenses with 1 year Maintenance, subject to terms and conditions acceptable to the City
Attorney and Information Technology Director. B. Boyce seconded the motion, which
passed 3-0.
4. BUSINESS AND OCCUPATION TAX ORDINANCE ADJUSTMENT -
RECOMMENDATION
Chief Administrative Officer Derek Matheson introduced an ordinance that amends the
Business and Occupation (B&O) tax code by allocating all revenue, after payment of
necessary administrative costs, to the maintenance and improvement of the city's existing
street system.
Finance Director Aaron BeMiller explained that continuing the B&O cap and contributing to
the Capital Improvement Fund (CIF) will allow the city to be out of debt by the end of
2016 with a positive balance of $830,000. Then, in 2017, funding can start for information
technology (IT) and street capital at about $1 million each, to continue to full funding at
$1.2 million each. Mr. BeMiller further explained that if the cap is removed and resources
no longer go towards the CIF the city would nearly be out of debt by end of 2016 with a
negative balance of $300,000. Then can start contributing the four percent utility tax to IT
Operations Committee Minutes
March 17, 2015
Page: 2
and street capital with a much longer buildup of $120,000 in 2017, almost $1 million in
2018, and the full amount by 2020.
It was noted there will be no impact to the biennial budget projections, but because
excess revenues will be diverted away from the CIF for street purposes, this revenue
reallocation will likely increase the length of time it takes to eliminate the existing debt
burden carried in the capital improvement fund and have the effect of delaying the city's
ability to invest in new capital projects..
During the meeting and in a memo to the Operations Committee, Mayor Cooke expressed
although great progress has been made to reduce the Capital Improvement Fund by 2016
now is not the time for the Council to eliminate the existing B&O tax contribution to the
fund and encouraged the Committee to continue these contributions as is.
B. Boyce moved to have full Council review the motion to adopt the ordinance to
amend the B&O tax code by allocating all revenue, after payment of necessary
administrative costs, to the maintenance and improvement of the City's existing street
system. L. Thomas seconded the motion, while D. Ralph opposed, which passed 2-1.
The meeting was adjourned at 4:25 p.m. by L. Thomas.
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Jennifer Hays
Operations Committee Secretary