HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 04/06/2015 (3) I
Public Works Committee Agenda
40 •
Councilmembers: Brenda Fincher•Dana Ralph•Dennis Higgins, Chair
KENT WASHINGTON April 6, 2015
4:00 p.m.
Item Description Action Speaker Time Page
1. Approval of Meeting Minutes Dated, March 16, 2015 YES None 03 03
2. Consultant Agreement with RH2 for Armstrong YES Kevin Swinford 05 05
Springs Generator
3. Resolution Approving Annexation/Deannexation YES Ken Langholz 10 25
between Kent and Auburn for the S. 2771h Street -
Corridor
4. Information Only/Transportation Impact Fee YES Chad Bieren 15 41
(TIF) Rates
5. Information Only/LED Street Light Conversion NO Aaron BeMiller/ 10 43
Funding Kelly Peterson
6. Information Only/Fuel Island Disposition NO Ron Green 15 51
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1"& 3rd Mondays of each
month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk's Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
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Public Works Committee Minutes 3
March 16, 2015
COMMITTEE MEMBERS PRESENT:
Committee Chair, Dennis Higgins, and Committee members Dana Ralph were present.
Councilmember Brenda Fincher had an excused absence. The meeting was called to order at 4:02
p.M.
Item 1 — Approval of Meeting Minutes Dated March 2, 2015:
Committee member Ralph MOVED to approve the minutes of March 2, 2015. The motion
was SECONDED by Committee chair Higgins and PASSED 2-0.
Item 2 —Interlocal Agreement with the King County Flood Control District for the Upper
Russell Road Levee:
Environmental Engineering Supervisor, Alex Murillo noted that the King County Flood Control District
(KCFCD) held an executive committee meeting on March 16 and the interlocal agreement passed
through that committee 2-0 (because there wasn't a quorum). Murillo stated that the KCFCD
members feel confident that it will pass through the full committee.
Murillo stated that on March 23, the Green River Trail at James Street and Russell Road will close and
will be in effect until June 1, 2015, weather permitting. Along 641h Avenue South construction of this
portion of the Green River Levee requires a trail closure at James Street and Russell Road. This
includes access closure at James Street and Russell Road. Frager Road is the posted detour route. For
more information you can go to www.drivekent.com. Portable message signs are up in the area to
direct the public.
Committee member Ralph MOVED to recommend Council authorize the Mayor to sign an
amended Interlocal Agreement with the King County Flood Control District to receive
reimbursement for improvements to the Russell Road Upper Levee, subject to final terms
and conditions acceptable to the City Attorney, the Public Works Director and the Parks
Director. The motion was SECONDED by committee chair Higgins and PASSED 2-0.
Item 3 — Consultant Services Agreement with Berger Partnership for Green River Brochure:
Item 3 was pulled from the agenda.
Item 4 — Consultant Services Agreement with Landau Associates for Geotechnical
Engineering Services for the 72nd Avenue Extension Proiect:
Design Engineering Supervisor, Ken Langholz noted that the Regional Fire Authority (RFA) Board met
on March 4 city and RFA staff outlined funding options for this project. Board members were receptive
to the idea of forming a Local Improvement District (LID).
The contract with Landau Associates is for geotechnical and environmental support services for
addressing the permitting requirements needed to construct the new roadway. The goal would be to
continue the work required for permit applications for the project. Permits will take the better part of
a year to process, during which time the Regional Fire Authority's (RFA) financial participation can be
addressed and completed. If action is not taken soon the Transportation Improvement Board grant
will be in jeopardy.
Committee member Ralph MOVED recommend Council authorize the Mayor to sign a
consultant services agreement with Landau Associates in an amount not to exceed
1
Public Works Committee Minutes 4
March 16, 2015
$100,650 for geotechnical and environmental support services for the 72nd Avenue S.
Improvement Project, subject to final terms and conditions acceptable to the Public Works
Director and City Attorney. The motion was SECONDED by Committee chair Higgins and
PASSED 2-0.
Item 5 — Consultant Services Agreement with Shearer Design LLC for Design and
Engineerina Services for the 72nd Avenue Extension Proiect:
Same as noted in item 4.
This proposal is in regards to structural engineering services required to prepare plans and
specifications for the bridge over Mill Creek.
Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a
consultant services agreement with Shearer Design LLC in an amount not to exceed
$82,161.00 for Design and Engineering Services for the 72nd Avenue S. Improvement
Project, subject to final terms and conditions acceptable to the Public Works Director and
City Attorney. The motion was SECONDED by Committee chair Higgins and PASSED 2-0.
Item 6 — Information Only/Transportation Impact Fees - Rates:
City Engineer, Chad Bieren noted that the city has evaluated options for increasing the city's
Transportation Impact Fees (TIF). Washington State Department of Transportation (WSDOT)
Construction Cost Index ("Index") was chosen as a measure of the TIF increase because it most
closely approximates the work done with TIF funds. Bieren went on to explain how the Index
measures the unit bid prices of roadway excavation, crushed surfacing, hot mix asphalt, Portland
cement concrete pavement, structural concrete, steel reinforcing bar, and structural steel for
WSDOT's projects.
The Index is used by many jurisdictions to adjust TIF rates, but there are a few other indices that
other jurisdictions use. Because the Index has been volatile in recent years, staff intends to research
other indices and bring recommendations back to the Public Works Committee. Staff will bring this
item back at a later date with point of comparison with other cities.
Information Only/No Motion Required
Item 7 — Information Only/SE 2561h Street Ribbon Cutting:
Design Engineering Manager, Mark Howlett provided information on the upcoming ribbon cutting for
the SE 2561h Street project.
Information Only/No Motion Required
Added Item:
Bill Doolittle said that on South Washington Avenue between Willis Street and Meeker Street there are
two left turn lanes. He said that the North bound turn lane is plugged every evening. Doolittle asked if
the barrier could be removed. Staff will look into the possibility and come back to the committee at a
later date.
The meeting was adjourned at 4:28 p.m.
Cheryl Viseth
Council Committee Recorder
2
5
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: March 9, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Sean Bauer, Water Superintendent
Through: Chad Bieren P.E., City Engineer
Subject: Armstrong Springs Motor Control Center and Generator Upgrades -
Consultant Services Agreement with RH2
Item - 2
Motion:
Move to recommend Council authorize the Mayor to sign a consultant
services agreement with RH2 Engineering Inc. in an amount not to exceed
$39,805.00 to provide engineering services for the Armstrong Springs
Motor Control Center and Generator Upgrade Project, subject to final terms
and conditions acceptable to the Public Works Director and City Attorney.
Summary: The Armstrong Springs Well Field, located near Covington, is one of the
City's critical sources of drinking water. Constructed in the early 1980's this site
provides a reliable source of water during the summer peak demand. It is also usual
during the fall to augment the supply from Clark Springs, helping us meet Clark Springs
Habitat Conservation Plan mitigation requirements. Water is pumped from the wells into
the City's transmission system by two pumps, each with its own motor control system.
Power to the site is provided by Puget Sound Energy with no back-up power available.
The motor control equipment is reaching the end of its service life and is in need of
replacement. Additionally, the installation of a back-up generator will help ensure that a
reliable supply of water is provided should the primary source of electricity fail.
Exhibits: Consultant Services Agreement with RH2 Engineering Inc.
Budget Impact: Costs for this project will be paid from the water utility.
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7
KENT
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
RH2 Engineering, Inc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and RH2 Engineering, Inc. organized under the laws of the State of
Washington, located and doing business at 22722 29th Drive SE, Suite 210, Bothell, WA 98021,
Phone: (425) 951-5358/Fax: (425) 951-5401, Contact: Chris Roberts (hereinafter the
"Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
The Consultant shall provide design services for the Armstrong Springs Motor
Control Center and Generator Upgrade Project. For a description, see the
Consultant's Scope of Work which is attached as Exhibits A and B and incorporated
by this reference.
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. Consultant
shall complete the work described in Section I by December 31, 2015.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed Thirty Nine Thousand, Eight Hundred Five Dollars ($39,805.00), for the
services described in this Agreement. This is the maximum amount to be paid
under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a
negotiated and executed amendment to this agreement. The Consultant agrees
that the hourly or flat rate charged by it for its services contracted for herein shall
remain locked at the negotiated rate(s) for a period of one (1) year from the
effective date of this Agreement. The Consultant's billing rates shall be as
delineated in Exhibit C.
CONSULTANT SERVICES AGREEMENT - 1
(Over$10,000)
8
B. The Consultant shall submit monthly payment invoices to the City for work
performed, and a final bill upon completion of all services described in this
Agreement. The City shall provide payment within forty-five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Consultant has the ability to control and direct the performance and
details of its work, the City being interested only in the results obtained
under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible
for a business deduction for federal income tax purposes that existed before
the City retained Consultant's services, or the Consultant is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with
the state Department of Revenue and other state agencies as may be
required by Consultant's business, and has obtained a Unified Business
Identifier (UBI) number from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and
earnings of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
9
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender
was made pursuant to this indemnification clause, and if that refusal is subsequently determined
by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Consultant's part, then Consultant shall pay all the City's costs for defense, including all
reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and
fees incurred because there was a wrongful refusal on the Consultant's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit D attached and
incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City's use or reuse of any of the
documents, data and files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
CONSULTANT SERVICES AGREEMENT - 3
(Over$10,000)
10
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
CONSULTANT SERVICES AGREEMENT - 4
(Over$10,000)
11
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. City Business License Required. Prior to commencing the tasks described in Section
I, Contractor agrees to provide proof of a current city of Kent business license pursuant to
Chapter 5.01 of the Kent City Code.
J. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By: By:
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mayor
(title)
DATE: DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Chris Roberts Timothy J. LaPorte, P.E.
RH2 Engineering, Inc. City of Kent
22722 29th Drive SE, Suite 210 220 Fourth Avenue South
Bothell, WA 98021 Kent, WA 98032
(425) 951-5358 (telephone) (253) 856-5500 (telephone)
(425) 951-5401 (facsimile) (253) 856-6500 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
RH2-Nmshong Springs/Bauer
CONSULTANT SERVICES AGREEMENT 5
(Over$10,000)
12
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By:
Fo r:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1
13
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
14
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By:
Fo r:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
15
EXHIBIT A
Scope of Work
City of Kent
Armstrong Springs Motor Control Center and Generator Upgrades
March 2015
Background
The City of Kent (City) has aging motor control equipment at its Armstrong Springs Well facility that is
in need of replacement. The Armstrong Springs is one of the City's most productive and important well
facilities. There are two existing vertical turbine well pumps, one equipped with a 50 horsepower (HP)
motor and the other w th a 60 HP motor.The well pumps arc operated with across-the-line starters.Each
well pump is housed in its own building, along with a motor control center. The two buildings are
separated by about a quarter of a mile. One utility transformer and electrical service is used to supply
power to both well buildings. The City currently does not have back-up power available at the site. Due
to the importance of this facility, the City has decided to replace the existing motor starting equipment
and wiring in the existing motor control center(s), and install a back-up generator in order to allow for
more reliable operation of the well facility. The City has required that the generator be installed under a
frill coverage shelter with a metal roof.The City has identified an approximate location for the shelter that j
will require some site improvements to remove trees, prepare the structural foundation for the shelter,
and allow for vehicular access to the generator. The City has also requested additional improvements
which include replacement of the main service disconnect switch at Well No. 1,replacement of the control
telemetry panel doors at each motor control center,and cleanup of the interface wiring between the motor
starter section and telemetry section ill the motor control centers.
The City has requested the services of RI I2 Enginceting,Inc., (RH2) for the design of the replacement of
the existing motor starter equipment and the installation of a proposed standby engine generator system
and shelter.
The major design and project elements include the following:
• Removal of the existing across-the-lint starters in the existing motor control centers (MCC's) and
replacement with new soft starters. The new soft starters will be manufactured by Paton in order
to match the existing MCC equipment.
• Replacement of the existing main service disconnect switch located on the Well No. 1 building
exterior.
• Replacement of the existing telemetry section enclosure doors and cleanup of the interface wiring
between the motor starter section and telemetry section in the MCC's.
• Installation of a new standby engine generator system with an automatic transfer switch to power
the site.
• Design provisions that address the goal of reducing the downtime of operation of the existing
wells.
• Replacement of the existing well power conductors from the existing MCCs to the well pump
motors.
• Construction of a shelter for the standby engine generator system which shall include a metal roof,
hot dipped galvanized frame, work lighting, power receptacle, concrete generator pad, and
generator access platform.
1
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16
City of Kent Exhibit A
Armstrong Springs Motor Control Center and Generator Upgrades Scope of Work
• Site improvements for the construction of the generator system shelter which shall include tree
and earth removal, structural fill and prep work for the shelter foundation,vehicle access to the
generator with a hammerhead style driveway, and construction of a culvert where the vehicle
access will be located.
Assumptions: The City shallprovide RH2 with a completed mrvey and base-map to be used as a hasis for the electrical
site plan design. liH2 xq),rely on the accuracy and completeness of data, information andlor dremin�sp=ided by the Lily.
Refer to the attachedfce estimate (Exhihit B)for an edlinrale of time required for all tasks.
Task 1— Project Management/Administration
Objective: RH2 will manage and coordinate engineering services required for project design.
Approach:
1.1 Project Management, Progress Reporting, Cost and Schedule Control, and Team
Management
Identify and designate a single point of contact who will act as the RH2 project manager during
the design phase of the project. Manage the RH2 project team to track time and budget, work
elements accomplished,work items planned for the next period, labor, time, and budget needed
to complete the tasks listed in this Scope of Work.If needed,notify the City of scope changes and
obtain authorization to proceed from the City's project manager prior to performing the work_
Prepare monthly project progress reports that identify what was accomplished for the month,
whatis anticipated for the next month,and current or potential problems or changes.The progress
report will contain a summary of task costs to date (in invoice format).
RH2 Deliverables:
• Monthly progress reports to include the elements described in subtask 1.1 for the duration of the
project.
Task 2 — Site, Structural, and Electrical Design
Objective: Prepare bid ready design plans and specifications for the proposed site, structural, and
electrical work at the existing Armstrong Springs Well facility.
Approach:
2.1 Attend Site Visit
Visit the Armstrong Springs Well site to collect information, as needed, for the design related to
the site, existing power distribution system, generator sizing, existing equipment dimensions,
conduit routing, comparison to the as-built drawings for the existing power distribution system
arid site layout,and space evaluation for the proposed improvements.
2.2 Prepare Site Improvements Design Plans
Develop existing and proposed site and utility plans and details, including building setbacks, tree
removal, site grading, culvert design, hammerhead turnaround layout,and vehicle access between
the road and the structure.The site design will be based on City-provided topographic survey and
base-map data.
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17
City of Kent Exhibit A
Armstrong Springs Motor Control Center and Generator Upgrades Scope of Work
2.3 Prepare Generator Shelter Structural Design Plans
Develop structural plans and details for the generator structure,including generator support slab
and access platform. Generator structure plans and details shall be identical to the plans prepared
for the East Hill Well Generator Upgrades project including structure dimensions with the
exception of the generator support slab and access platform which shall be sized for the generator.
The City*has also requested that the gutter be removed from this project.
2.4 Perform Generator Sizing and Calculations
Perform generator load and sizing calculations based on existing electrical load at the well facility
in order to determine the appropriate generator size for the facility. Confnm generator sizing
calculations with manufacturer sizing software. Coordinate with the City's preferred generator
manufacturers, Cummins, to determine the physical size of the generator and automatic transfer
switch and to obtain equipment pricing information.
2.5 Evaluate Motor Control Equipment Sizing and Coordination with Manufacturer
Coordinate with the manufacturer of the existing b4CC, Eaton, to determine the size of the new
soft starter equipment. Evaluate the proposed equipment layout and confirm whether the
proposed equipment Nvill fit in the existing MCC. Obtain equipment pricing information from the
manufacturer.
2.6 Prepare Electrical Design Plans
• Develop electrical plans for the motor control equipment replacement and installation of a
new outdoor generator. Electrical plans will include a one-line diagram showing equipment
layout,a power distribution and signal plan showing conduit routing and equipment locations,
MCC installation details, generator installation details, electrical schedules, and electrical
details.
• Prepare control logic diagrams for control of the well pump motors.
• Prepare an electrical site plan identifying the location of the new generator and generator
structure, site conduit routing, 100-foot well sanitary radius to show compliance with
Washington State Department of Health (DO11) standards, and site improvements that are
required for the installation of the generator.
• Prepare generator and fuel tank installation details. The fuel tank system will be designed as a
triple uralled, sub-base fuel tank with leak alarming and required venting. The fuel tank will
have a designed fuel capacity for a three (3) day run period at rated load. The generator design
will include conduit and wiring to a generator battery charger, generator block heater,
generator interior light and receptacle,work lighting, and a 20-amp outdoor receptacle.
• Prepare telemetry system diagrams for interfacing proposed equipment with the existing
telemetry system. The proposed motor control equipment will communicate with the existing
telemetry system v a discrete input/output w ring. The telemetry system diagrams will show the
proposed telemetry system input and output signals and interface requirements. Discrete inputs
to the telemetry system will include, at a minimum, Generator Run, Generator Pail, and
Generator 'Trouble. 'the generator start signal will be designed to connect to the automatic
transfer switch.
3
3/2119,237vm J Ao,r;Atircn'•,wnAzmen
18
i
City of Kent Exhibit A
Armstrong Springs Motor Control Center and Generator Upgrades Scope of Work
2.7 Prepare Specifications
Prepare technical specifications using CSI format The City shall ateach the technical specifications
to the City's front-end bidding documents and prepare the overall specification package. R112
shall review the City-provided documents for conflicts with the technical specifications and
provide the City with continents and suggestions for resolving conflicts between the two
documents. It is assumed that the technical.pecifications from the East Hill Trlell_pr feet rill be reseed far thin
project. The technicalspecification.r will he rrmdif¢edfor this project where the work diflers compar-ed to the East Hill
TV611 project.
2.8 Prepare Construction Cost Estimate
Prepare a construction cost estimate for City review purposes at the 60-, 90-, and 100-percent
reviews.
2.9 Provide City Design Reviews
• Provide the City with plans at the 60-, 90-,and 100-percent design levels and specifications at
the 90- and 100-percent design levels for City review.
• Project manager will meet up to two (2) times with City staff for 60- and 90-percent design
meetings to discuss and review the plans and specifications.
• Fdit plans and specifications at the 60- and 90-percent review levels based on City review
comments.
• Finalize the plans and specifications at the 100-percent level and prepare them for bidding.
2.10 Provide Quality Assurance/Quality Control
Provide quality assurance/quality control (QA/QC) services as part of this Scope of Work.
Services will include a formal, internal QA/QC process, which provides qualified professional
oversight and review of the constructability of the project design and final deliverables.
Provided by City:
I
• Description of approximate desired location of the generator.
• As-built drawings of best available information of the existing site and the existing telemetry
system layout.
• Structural plans and details in AutoCAD format from the past Hill Well project.
• Survey and base map in AutoC AD format.
• City fronL-end bidding documents.
• Specification production.
RH2 Deliverables:
• 60- and 90-percent, and bid-ready design documents (drawings and specifications) in electronic
PDF format.
• 60-, 90-, and 100-percent construction cost estimates.
4
3/2/15237 PM I:\Dn[u\LifS\sdOM5 A...l—,5pong\(o.,Cantml Ce ,m, d G...inns.t r\PSA_Sll\V MCC end Gen Upgusdecdocz
19
City of Kent Exhibit A
Armstrong Springs Motor Control Center and Generator Upgrades Scope of Work
• One (1) electronic copy of the final plans in AutoC<AD (dwg) format on a CD.
• One (1) electronic copy of the final plans in PDh format on a CD.
• One (1) electronic copy of the final technical specifications in PDN and Word format on a CD.
• One (1) full-size hard copy of final plans.
i
Project Schedule
RH2 will commence with design work after receiving a fully executed original Agreement.
The Ctq has indicated that it would like design completed in time for construction to begin in August or
September 2015.
I
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3/2/15 237,PM J:ACnc+vKEN\s40A90I Arnscm,Sp-w Motor C-1 1C -are I(]...... IT, 5pfs,MCC end Gen OPSmdecdo¢
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EXHIBIT B '..
City of Kent
Armstrong Springs Motor Control Center and Generator Upgrades ,
Estimate of Time and Expense
E:-. Description Total
P .Hours Total Labor Total Subeansultant (Total Expense Total Cost
Classification ''.
Taskl Project Management/Administration
1.1 Ma rage Project,Progress Reportinp„Cost and Schedule,a ad Team Y6 $ 11D4 $ '; $ 29 $ 1,133
Subletall 6 1$ 1,104 $ !$ 29'. $ 1,133
Task 2 Site,Structural,and Electrical Design
2.1 Attend Site Visit 8 $ 1,356 $ $ 107: $ 1,463
2.2 Prepare Site Improvements Design Plans 52 $ 'j 7,352 $ $ 11119: $ 8,471
2.3 Prepare Generator Shelter Structural Design Plans 16
2.4 Perform Generatar Sizing and Calculations s $ SD4 $ '$ 49 r$ 853!
2.5 Evaluate Motor Centro Equipment Sizing and Coordinate with Manufacturer 'S 804 $ I$ 49 $ 853
2.6 Prepare Electrical Design Plans '90 $ 12,964 $ '$ 1,790 :$ 14,754.
2.7 Prepare Spenficatlons `.122 $ 3,458 $ :<- $ 178 $ r.3,636
2.8 Prepare Construction Cost Estimate _ _ 71 $ 1,712 $. -. ;$ 125' $ 1,837
2.9 Provide City Design Reviews 10 $ 1,782 $: $ 512 .$ 2,294.
2.10 Provide Quality Assurance/Quality Control Revimv '10 46'. $ 1,86'4
Subtotal 229 $ 34,322 $. - :$ 4,350 $ 38,672
i
PROJECT TOTAL 235 $ 35,426 1$. $ 4,379 ;.$ 39.805
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21
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EXHIBIT D
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The City shall be named as an
insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the City
using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's
profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
2. Commercial General Liability insurance shall be written with limits
no less than $2,000,000 each occurrence, $2,000,000 general
aggregate and a $1,000,000 products-completed operations
aggregate limit.
23
EXHIBIT D (Continued)
3. Professional Liability insurance shall be written with limits no less
than $2,000,000 per claim and $2,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice by certified mail, return receipt requested, has
been given to the City.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the Consultant and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The City reserves the right to receive a
certified copy of all required insurance policies. The Consultant's
Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
24
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25
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: March 27, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Ken Langholz, Engineering Supervisor
Through: Chad Bieren, P.E., City Engineer
Subject: Resolution Approving Annexation/Deannexation between Kent
and Auburn for the S. 277th Street Corridor
Item - 3
Motion: Move to recommend Council adopt a Resolution annexing
property to the city of Kent, contemporaneous with the deannexation of
related property to the city of Auburn.
Summary: Over a decade ago the city of Kent completed its portion of the S. 277th
Street Corridor. This roadway abuts the corporate limits of Kent, Auburn and King
County and connects Auburn Way North with Kent Kangley Road.
The city of Auburn recently received a Transportation Improvement Board grant and
is prepared to complete its portion of the S. 277th Street Corridor project widening
the roadway between the Green River and Auburn Way North.
Pursuant to RCW 35.10.217(2), the legislative body of one city initiates the
proceedings by adopting a resolution of intent; the annexations and deannexations
only become effective upon concurrence by the legislative body of the second city
through adoption of a subsequent resolution to that effect.
The city of Auburn approved this joint annexation/deannexation by Resolution No.
5105, adopted and passed by the Auburn City Council on January 20, 2015. The
annexation/deannexation shall become effective following adoption of this Resolution
by the Kent City Council.
The two cities have already reached an agreement with respect to these annexations
and concomitant deannexations. This agreement was approved by the City Council
of the city of Kent, Washington, through action taken at its regular meeting on
September 2, 2014.
Exhibit: Resolution including exhibits
Budget Impact: None
26
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27
RESOLUTION NO.
A RESOLUTION of the City Council of the
city of Kent, Washington, for the annexation of a
portion of property to the city of Kent
simultaneously to deannexation of related property
to the city of Auburn, pursuant to RCW 35.10.217.
RECITALS
A. RCW 35.10.217(2) authorizes the legislative body of a city or
town on its own initiative by resolution to indicate its desire to be annexed
to a city or town in whole or in part, which annexation shall become
effective upon the adoption of a resolution by the other city or town
concurring in the annexation.
B. After consultations between representatives of the cities of
Kent and Auburn, it was determined that it would be advantageous to both
cities for certain territory currently located within the corporate limits of
the city of Kent and adjacent to the city of Auburn to be annexed to the
city of Auburn; and for certain territory currently located within the
corporate limits of the city of Auburn and adjacent to the city of Kent to be
annexed to the city of Kent.
2s
C. In connection with such annexation/deannexation, the cities
of Auburn and Kent have committed to coordinate and cooperate with
respect to any planning, transportation or development issues that affect
the cities.
D. Contemporaneous with the consideration of this Resolution,
the city of Auburn has considered this annexation/deannexation action
because of the mutual benefits to both cities and their common
infrastructure needs.
E. The city of Auburn approved this annexation/deannexation
through adoption of Resolution No. 5105, adopted and passed by the
Auburn City Council on January 20, 2015. The joint
annexation/deannexation shall be effective following adoption of this
subsequent Resolution by the Kent City Council.
F. The requirements of the State Environmental Policy Act and
applicable Environmental Procedures have been complied with.
G. The two cities have reached an agreement with respect
to the annexation/deannexation, approved by the City Council of the city
of Kent, Washington, through action taken at its regular meeting on
September 2, 2014.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
29
RESOLUTION
SECTION 1. droving ioint annexation/deannexation. The City
Council of the city of Kent indicates, pursuant to the provisions of RCW
35.10.217(2), its desire to adjust the boundaries between the cities of
Auburn and Kent, annexing into the city of Kent and deannexing from the
city of Auburn certain territory currently located within the city of Auburn,
and deannexing from the city of Kent and annexing into the city of Auburn
certain territory currently located within the cities of Kent and Auburn,
respectively, and an area to be deeded from the city of Kent to the city of
Auburn (Exhibit B- 2), with said annexations and deannexations occurring
contemporaneous in accordance with the following exhibits:
Territory all situate In King County, Washington, to be
annexed into the city of Auburn and deannexed from the
city of Kent, and annexed into the city of Kent and
deannexed from the city of Auburn, as described in and
as shown (on the maps) of 'Exhibit "A" Map' and 'Exhibit
"B" Map,' and 'Exhibit A-1,' 'Exhibit B-1,' 'Exhibit B-2,'
'Exhibit B-3,' 'Exhibit B-4,' and 'Exhibit B-5,' which
exhibits are attached hereto, incorporated herein by these
references, and marked accordingly.
SECTION 2. Mayor's Authorization. The Mayor is hereby authorized
to implement such administrative procedures as may be necessary to carry
out the directives of this legislation, including transmitting a copy of this
Resolution to the City Clerk of Auburn, and mailing notices of the public
hearing prior to adoption of this Resolution to the owners of the property
within the area proposed to be annexed, in accordance with RCW
35.10.217(2) and Chapter 35.43 RCW.
SECTION 3. — Severabilitv. If any section, subsection, paragraph,
sentence, clause or phrase of this resolution is declared unconstitutional or
30
invalid for any reason, such decision shall not affect the validity of the
remaining portions of this resolution.
SECTION 4. — Corrections by City Clerk. Upon approval of the City
Attorney, the City Clerk is authorized to make necessary corrections to this
resolution or its exhibit, including the correction of clerical errors;
references to other local, state or federal laws, codes, rules, or regulations;
or resolution numbering and section/subsection numbering.
SECTION 5. - Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
city of Kent, Washington, this day of April, 2015.
CONCURRED in by the Mayor of the city of Kent this day of April,
2015.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
31
I hereby certify that this is a true and correct copy of Resolution No.
passed by the City Council of the city of Kent, Washington, the
day of , 2015.
RONALD F. MOORE, CITY CLERK
P Tivdaesoloti®Wmc:Dmnoc:K®Ab=doc
32
RCW 35.10.217
35.10.217 Methods for annexation.
The following methods are available for the annexation of all or a part of a city or
town to another city or town:
(1) A petition for an election to vote upon the annexation, which proposed
annexation is approved by the legislative body of the city or town from which the territory
will be taken, may be submitted to the legislative body of the city or town to which
annexation is proposed.An annexation under this subsection shall otherwise conform with
the requirements for and procedures of a petition and election method of annexing
unincorporated territory under chapter 35.13 RCW, except for the requirement for the
approval of the annexation by the city or town from which the territory would be taken.
(2) The legislative body of a city or town may on its own initiative by resolution
indicate its desire to be annexed to a city or town either in whole or in part, or the legislative
body of a city or town proposing to annex all or part of another city or town may initiate the
annexation by adopting a resolution indicating that desire. In case such resolution is
passed, such resolution shall be transmitted to the other affected city or town. The
annexation is effective if the other city or town adopts a resolution concurring in the
annexation, unless the owners of property in the area proposed to be annexed, equal in
value to sixty percent or more of the assessed valuation of the property in the area, protest
the proposed annexation in writing to the legislative body of the city or town proposing to
annex the area, within thirty days of the adoption of the second resolution accepting the
annexation. Notices of the public hearing at which the second resolution is adopted shall
be mailed to the owners of the property within the area proposed to be annexed in the
same manner that notices of a hearing on a proposed local improvement district are
required to be mailed by a city or town as provided in chapter 35.43 RCW.An annexation
under this subsection shall be potentially subject to review by a boundary review board or
other annexation review board after the adoption of the initial resolution, and the second
resolution may not be adopted until the proposed annexation has been approved by the
board.
(3) The owners of property located in a city or town may petition for annexation to
another city or town. An annexation under this subsection shall conform with the
requirements for and procedures of a direct petition method of annexing unincorporated
territory, except that the legislative body of the city or town from which the territory would
be taken must approve the annexation before it may proceed.
(4) All annexations under this section are subject to potential review by the local
boundary review board or annexation review board. (1986 c 253 § 1; 1985 c 281 § 15;
1969 ex.s. c 89 § 4.]
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34
EXHIBIT A-1
AUBURN WAY NORTH AND S. 277T" STREET DESCRIPTION
(AREA CURRENTLY UNDER KENT JURISDICTION IN THE VICINITY OF 86T"AVENUE
SOUTH TO BE DE-ANNEXED FROM KENT AND ANNEXED TO THE CITY AUBURN)
THOSE PORTIONS OF THE R.H. BEATTY DONATION LAND CLAIMS, NUMBERS 37
AND 44, WITHIN SECTION 36, TOWNSHIP 22 NORTH, RANGE 4 EAST, W.M., AND
SECTION 31, TOWNSHIP 22 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY,
WASHINGTON, DESCRIBED AS FOLLOWS:
EXHIBIT A LEGAL DESCRIPTION CONTAINED IN CORRECTION QUIT CLAIM DEED
RECORDED DECEMBER 31, 2012 UNDER RECORDING NUMBER 20121231000964,
RECORDS OF KING COUNTY, WASHINGTON.
0 1Survy\Projects\C222atAnnexationl Proposed KC-Kent Annex Desc Feb 2013-1-14\Exhibit A-t.doc 08106/2014
1
35
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,_ J,% EXHIBIT NE MAP a.Lb: 23,20
//� CITY OF AUBURN AUBURN-KENTANNEXATION EXHIBIT o aALEI'vzaa
.MxIRCTON PUBLIC WORKS DEPARTMENT SOUTH 2777H STREET CORRIDOR DRAWN
RES
DMWN BY RR9
36
EXHIBIT B-1
AUBURN WAY NORTH AND S. 277T" STREET ANNEXATION
(PORTION OF LANDS CURRENTLY UNDER AUBURN JURISDICTION, DEEDED TO KENT BY BRISTOL
PROPERTY, LLC, IN 1996 AND TO BE DE-ANNEXED FROM AUBURN AND ANNEXED INTO KENT)
THAT PORTION THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 199612181122, LOCATED IN SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON DESCRIBED AS
FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE W. A. COX D.L.C. NUMBER
38, WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY
D.L.C. NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING
D.L.C. NUMBER 40;
THENCE ALONG THE NORTH LINE OF SAID G.E. KING D.L.C. NUMBER 40 SOUTH
89000'01" EAST A DISTANCE OF 638.43 FEET TO THE NORTHWEST CORNER OF
THE LANDS DESCRIBED IN DEED RECORDED UNDER RECORDING NUMBER
199612181122;
THENCE CONTINUING ALONG THE NORTH LINE OF SAID G.E. KING D.L.C.
NUMBER 40 AND THE NORTH LINE OF SAID LANDS SOUTH 89000'01" EAST A
DISTANCE OF 987.47 FEET TO THE POINT OF BEGINNING;
THENCE LEAVING SAID NORTH LINE SOUTH 03054'10" EAST A DISTANCE OF
20.07 FEET TO THE SOUTH LINE OF SAID LANDS DESCRIBED IN DEED
RECORDED UNDER RECORDING NUMBER 199612181122, ALSO BEING THE
NORTH LINE OF TRAIL RUN DIVISION 1 AS RECORDED IN VOLUME 244 OF PLATS
AT PAGES 7 THROUGH 15, INCLUSIVE, UNDER RECORDING NUMBER
20071204000971, RECORDS OF KING COUNTY, WASHINGTON;
THENCE ALONG SAID SOUTH LINE AND THE NORTH LINE OF TRAIL RUN
DIVISION 1 SOUTH 89000'01" EAST A DISTANCE OF 167.25 FEET,
THENCE CONTINUING ALONG SAID SOUTH LINE AND THE NORTH LINE OF TRAIL
RUN DIVISION 1 SOUTH 79009'27" EAST A DISTANCE OF 580.87 FEET TO THE
SOUTHEAST CORNER OF SAID LANDS;
THENCE ALONG THE EASTERLY LINE OF SAID LANDS NORTH 34020'21" WEST A
DISTANCE OF 60.80 FEET;
THENCE CONTINUING ALONG THE EASTERLY LINE OF SAID LANDS NORTH
46027'05" WEST A DISTANCE OF 103.07 FEET TO THE NORTHEAST CORNER OF
SAID LANDS AND THE NORTH LINE OF SAID G.E. KING D.L.C. NUMBER 40;
THENCE ALONG LAST SAID NORTH LINE NORTH 89000'01"WEST A DISTANCE OF
630.19 FEET TO THE POINT OF BEGINNING.
THE BASIS OF BEARINGS FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004, RECORDS OF KING COUNTY, WASHINGTON, WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89000'01"WEST.
0' URVEYPROJECTS\C22 -27/0Btreet(EastafAWN)WnnertionlProposed KCXent Mnex Desc Feb 201114\Exbibit B-1 doc 08106QU14
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37
EXHIBIT B-2
AUBURN WAY NORTH AND S. 277TH STREET ANNEXATION
(PORTION OF LANDS CURRENTLY UNDER AUBURN JURISDICTION, DEEDED TO KENT BY
BRISTOL PROPERTY, LLC, IN 1996 AND TO BE DEEDED FROM CITY OF KENT TO THE
CITY OF AUBURN)
THAT PORTION THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 199612181122, LOCATED IN SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON DESCRIBED AS
FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE W. A. COX D.L.C. NUMBER
38, WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY
D.L.C. NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING
D.L.C. NUMBER 40;
THENCE ALONG THE NORTH LINE OF SAID G.E. KING D.L.C. NUMBER 40 SOUTH
89000'01" EAST A DISTANCE OF 638.43 FEET TO THE NORTHWEST CORNER OF
THE LANDS DESCRIBED IN DEED RECORDED UNDER RECORDING NUMBER
199612181122 AND THE POINT OF BEGINNING;
THENCE CONTINUING ALONG THE NORTH LINE OF SAID G.E. KING D.L.C.
NUMBER 40 AND THE NORTH LINE OF SAID LANDS SOUTH 89e00'01" EAST A
DISTANCE OF 987.47 FEET;
THENCE LEAVING SAID NORTH LINE SOUTH 03054'10" EAST A DISTANCE OF
20.07 FEET TO THE SOUTH LINE OF SAID LANDS DESCRIBED IN DEED
RECORDED UNDER RECORDING NUMBER 199612181122:
THENCE ALONG SAID SOUTH LINE NORTH 89e00'01"WEST A DISTANCE OF
989.47 FEET TO THE SOUTHWEST CORNER OF SAID LANDS;
THENCE ALONG THE WEST LINE OF SAID LANDS NORTH 01 e48'01" EAST A
DISTANCE OF 20.00 FEET TO THE POINT OF BEGINNING,
THE BASIS OF BEARINGS FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004. RECORDS OF KING COUNTY, WASHINGTON, WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89e00'01"WEST.
OS3URVEYPPROJECTS1C222A-277thStreel(EestofAWN)1Annexetian`Proposed KC-Kent Annex Dose F®201&141EXHIBIT B-2 rov 12 M014 docx
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38
EXHIBIT B-3
AUBURN WAY NORTH AND S. 277T" STREET ANNEXATION
(AREA CURRENTLY UNDER KENT JURISDICTION TO BE ANNEXED BY AUBURN)
THAT PORTION THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 20020913001230, LOCATED IN SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHEAST CORNER OF THEW. A. COX D.L.C. NUMBER 38,
WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY D.L.C.
NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING D.L.C.
NUMBER 40;
THENCE ALONG THE EAST LINE OF SAID BEATTY D.L.C. NORTH 00034'52" EAST
A DISTANCE OF 98.00 FEET TO THE NORTHWEST CORNER OF SAID LANDS;
THENCE ALONG THE NORTHERLY LINE OF SAID LANDS SOUTH 89a40'13" EAST A
DISTANCE OF 817.74 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 86a05'23" EAST A
DISTANCE OF 268.24 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 86015'26" EAST A
DISTANCE OF 411.40 FEET;
THENCE LEAVING SAID NORTHERLY LINE SOUTH 02032'06" EAST A DISTANCE
OF 143.99 FEET TO THE EXISTING TOP BACK OF CONCRETE CURB;
THENCE ALONG SAID EXSITING TOP BACK OF CONCRETE CURB NORTH
88000'53" EAST A DISTANCE OF 39.49 FEET;
THENCE ALONG SAID EXSITING TOP BACK OF CONCRETE CURB NORTH
85052'22" EAST A DISTANCE OF 81.11 FEET;
THENCE LEAVING SAID CURB SOUTH 03054'10" EAST A DISTANCE OF 30.24 FEET
TO THE SOUTH LINE OF SAID LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 20020913001230, ALSO BEING THE NORTH LINE OF SAID
G.E. KING D.L.C. NUMBER 40;
THENCE ALONG SAID SOUTH LINE NORTH 89000'01"WEST A DISTANCE OF
1625.90 FEET, MORE OR LESS, TO THE POINT OF BEGINNING.
THE BASIS OF BEARINGS FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004, RECORDS OF KING COUNTY, WASHINGTON, WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89000'01"WEST.
CISORVEY ROJECTStC222A-277MSVeet(EastafAWN)NnnertionlPmposed KC-KentMnexDesc Feb 21314T&ibit B-3 doc 0610612014
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39
EXHIBIT B4
AUBURN WAY NORTH AND S. 277T" STREET ANNEXATION
(AREA CURRENTLY UNDER KENT JURISDICTION TO REMAIN IN KENT)
THAT PORTION THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 20020913001230, LOCATED IN SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON DESCRIBED AS
FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE W. A. COX D.L.C. NUMBER
38, WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY
D.L.C. NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING
D.L.C. NUMBER 40;
THENCE ALONG THE EAST LINE OF SAID BEATTY D.L.C. NORTH 00034'52" EAST
A DISTANCE OF 98.00 FEET TO THE NORTHWEST CORNER OF SAID LANDS
DESCRIBED IN DEED RECORDED UNDER RECORDING NUMBER
20020913001230;
THENCE ALONG THE NORTHERLY LINE OF SAID LANDS SOUTH 89040'13" EAST A
DISTANCE OF 817.74 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 86e05'23" EAST A
DISTANCE OF 268.24 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 86e15'26" EAST
DISTANCE OF 411.40 FEET TO THE POINT OF BEGINNING;
THENCE LEAVING SAID NORTHERLY LINE SOUTH 02e32'06" EAST A DISTANCE
OF 143.99 FEET TO THE EXISTING TOP BACK OF CONCRETE CURB;
THENCE ALONG SAID EXSITING TOP BACK OF CONCRETE CURB NORTH
88e00'53" EAST A DISTANCE OF 39.49 FEET;
THENCE ALONG SAID EXSITING TOP BACK OF CONCRETE CURB NORTH
85e52'22" EAST A DISTANCE OF 81.11 FEET;
THENCE LEAVING SAID CURB SOUTH 03054'10" EAST A DISTANCE OF 30.24 FEET
TO THE SOUTH LINE OF SAID LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 20020913001230 ALSO BEING THE NORTH LINE OF SAID
G.E. KING D.L.C. NUMBER 40;
THENCE ALONG SAID SOUTH LINE SOUTH 89000'01" EAST A DISTANCE OF
630.19 FEET TO THE SOUTHEAST CORNER OF SAID LANDS, ALSO BEING ON
THE SOUTHWESTERLY PROPERTY LINE OF THE LANDS CONVEYED TO KING
COUNTY AND SHOWN IN SURVEY RECORDED UNDER KING COUNTY
RECORDING NUMBER 8003079002;
THENCE ALONG SAID SOUTHWESTERLY LINE NORTH 460 27'34"WEST
DISTANCE OF 345.15 FEET TO THE NORTHEAST CORNER OF SAID LANDS;
THENCE ALONG THE NORTHERLY LINE OF SAID LANDS SOUTH 8004111"WEST
A DISTANCE OF 274.29 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE SOUTH 86015'26"WEST A
DISTANCE OF 238.53 FEET TO THE POINT OF BEGINNING.
THE BASIS OF BEARING FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004, RECORDS OF KING COUNTY, WASHINGTON, WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89e00'01"WEST.
OI$URVEYPROJECTS\C222A-277thBVee1(EastofAWN)Wnnemtion%Ploposen KOKent Mbex0esc Feb 2013-141EXHIBITB4duc OB10612014
(
40
EXHIBIT B-5
AUBURN WAY NORTH AND S. 277T" STREET ANNEXATION
(PORTION OF LANDS CURRENTLY UNDER AUBURN JURISDICTION, LYING EAST OF THE LANDS
DEEDED TO KENT BY BRISTOL PROPERTY, LLC,IN 1996, TO BE DE-ANNEXED FROM AUBURN AND
ANNEXED INTO CITY OF KENT)
THAT PORTION OF THE NORTHEAST QUARTER OF SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON LOCATED
EASTERLY OF THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 199612181122, SAID PORTION DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE W. A. COX D.L.C. NUMBER
38, WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY
D.L.C. NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING
D.L.C. NUMBER 40;
THENCE ALONG THE NORTH LINE OF SAID G.E. KING D.L.C. NUMBER 40 SOUTH
89000'01" EAST A DISTANCE OF 638.43 FEET TO THE NORTHWEST CORNER OF
SAID LANDS DESCRIBED IN DEED RECORDED UNDER RECORDING NUMBER
199612181122;
THENCE CONTINUING ALONG THE NORTH LINE OF SAID G.E. KING D.L.C.
NUMBER 40 AND THE.NORTH LINE OF SAID LANDS SOUTH 89000'01" EAST A
DISTANCE OF 1617.66 FEET TO THE NORTHEAST CORNER OF SAID LANDS AND
THE POINT OF BEGINNING;
THENCE ALONG THE EASTERLY LINE OF SAID LANDS SOUTH 46027'05" EAST A
DISTANCE OF 103.07 FEET;
THENCE CONTINUING ALONG THE EASTERLY LINE OF SAID LANDS SOUTH
34020'21" EAST A DISTANCE OF 60.80 FEET TO THE SOUTHEAST CORNER OF
SAID LANDS;
THENCE SOUTH 34020'21" EAST A DISTANCE OF 83.61 FEET TO THE
SOUTHWESTERLY PROLONGATION OF THE SOUTH LINE OF THE DNR AQUATIC
LEASE AREA FOR EXISITING PEDESTRIAN BRIDGE AS SHOWN ON RECORD OF
SURVEY FILED IN VOLUME 121 OF SURVEYS AT PAGE 157, UNDER RECORDING
NUMBER 199804299002, RECORDS OF KING COUNTY, WASHINGTON;
THENCE ALONG SAID SOUTHWESTERLY PROLONGATION NORTH 70040'48"
EAST A DISTANCE OF 230 FEET, MORE OR LESS, TO THE EASTERLY LINE OF
CITY OF AUBURN ANNEXATION ORDINANCE 2511 APPROVED DECEMBER 21,
1970 AND THE THREAD OF THE GREEN RIVER;
THENCE NORTHERLY ALONG LAST SAID EASTERLY LINE AND THE THREAD OF
THE GREEN RIVER TO THE EASTERLY EXTENSION OF SAID NORTH LINE OF THE
G.E. KING D.L.C. NUMBER 40 AND THE NORTHEAST CORNER OF SAID
ANNEXATION ORDINANCE 2511;
THENCE ALONG SAID EASTERLY EXTENSION, ALONG SAID NORTH LINE OF THE
G.E. KING D.L.C. NUMBER 40 AND ALONG THE NORTH LINE OF SAID
ANNEXATION ORDINACE 2511 TO THE POINT OF BEGINNING.
THE BASIS OF BEARINGS FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004, RECORDS OF KING COUNTY, WASHINGTON,WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89000'01"WEST.
0kSRVEYARWECi ,C222A2n[hSbed(FssrAWNYMnexaOon\Ro sM KC-Kent Mnex Oesc Feb M3-14EMOff B-5tic Wi0fi=4
1
41
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: April 2, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Chad Bieren, P.E., City Engineer
Subject: Information Only/Transportation Impact Fee Rates
Item — 4
No Motion Required/Information Only
Summary: Following the discussion on Transportation Impact Fee ("TIF")
adjustments at the March 16, 2015 Public Works Committee meeting, staff has
completed its research into indices that could be used as the basis for future
adjustments. The TIF ordinance passed in August 2010 calls for using the
Washington Stated Department of Transportation (WSDOT) Construction Cost Index.
This index has seen significant fluctuations over the past 2 years that are not
consistent with construction costs experienced through City contracts. We therefore
recommend that Council update the Ordinance to adopt the Engineering News
Record (ENR) Construction Cost Index for the Seattle area.
This index is used by other municipalities, such as Renton and includes a wide array
of labor and materials to provide an overall picture of the construction market. With
Committee concurrence staff will prepare an updated ordinance for consideration by
Council.
Exhibit: None
Budget Impact: N/A
42
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43
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: March 31, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Kelly Peterson, AICP, Special Projects / Transportation Engineering Mgr.
Aaron BeMiller, Finance Director
Through: Chad Bieren, P.E., City Engineer
Subject: Information Only/LED Street Light Conversion Funding
Item - 5
No Motion Required/Information Only
Summary: The WA State Department of Commerce offered a 2013-2015 Energy Efficiency and
Solar Grant to agencies in Washington. The maximum award to any jurisdiction is $500,000,
though each department has very unique projects, the departments combined the projects into
a single grant application to prevent city projects from competing for the same funds, and we
were awarded the $500,000 maximum.
The Public Works department proposes a LED street light conversion project of city owned-street
lights. The total project cost is approximately $2,620,000 with $375,000 of the grant applied to
the LED project; the other $175,000 is for energy efficient equipment for facilities managed by
the Parks Department. An inter-fund loan in the amount of $2,245,000 is required to fund the
remaining portion of the LED conversion project. Following completion of the project, a Puget
Sound Energy rebate of approximately $445,000 will be provided to the City which will be
credited back to the loan balance. The remaining $1,800,000 will be paid back through energy
savings, which will take less than 10 years. The internal financing will come from an inter-fund
loan from the sewerage fund in the amount of $1,000,000 and the self-insurance fund in the
amount of $800,000. The general fund will contribute the balance of the project cost ($445,000)
which will be paid back with the Puget Sound Energy rebate monies just after the project is
completed. The project is estimated to save approximately $230,000 per year in energy costs
and will take approximately 6 months to complete.
If approved by this Committee the inter-fund financing will be heard by Operations Committee
on April 7 and, if approved by Operations then moved to Council on April 21.
Exhibit: Amortization schedules for loan repayment.
Budget Impact: The PW budget will need to be adjusted via a supplemental ordinance by the
project cost, $2,245,000. Debt service payments to the Sewerage and Self-Insurance funds will
be budgeted out of the PW General Fund using energy savings, for nine years, or retirement of
the internal financing.
44
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45
Long-term Interfund Loan Payment Allocations
12/31/16 payment
Loan Balance % Pymt Allocation
Sewer 1,000,000.00 55.56% 127,777.78
Insurance 800,000.00 44.44% 102,222.22
1,800,000.00 100.00% 230,000.00
Annual Expenditure Savings $ 230,000.00
46
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4)72015
EXHIBIT A
Internal Note
Funding of LED Street Lighting Project
Interfund Note from Sewer Fund to General Fund
Repayment Schedule 1
Original Principal Amount $ 1,000,000.00
Interest Rate 2 1.20%
Loan Years 9
Note Dated 3/31/2015
Maturity 12/31/2024
Payments $127,777.78
Estimated/
Beginning Estimated/ Actual
Date Balance Actual Interest Principal Total Payment New Balance
12/31/2016 $ 1,000,000.00 12,000.00 115,777.78 $127,777.78 884,222.22
12/31/2017 884,222.22 10,610.67 117,167.11 127,777.78 767,055.11
12/31/2018 767,055.11 9,204.66 118,573.12 127,777.78 648,481.99
12/31/2019 648,481.99 7,781.78 119,996.00 127,777.78 528,485.99
12/31/2020 528,485.99 6,341.83 121,435.95 127,777.78 407,050.04
12/31/2021 407,050.04 4,884.60 122,893.18 127,777.78 284,156.86
12/31/2022 284,156.86 3,409.88 124,367.90 127,777.78 159,788.96
12/31/2023 159,788.96 1,917.47 125,860.31 127,777.78 33,928.65
12/31/2024 33,928.65 407.14 33,928.65 34,335.79 -
56,558.03 1,000,000.00 1,056,558.03
*Actual payment
Notes:
The street lighting electric bill are paid from the General Fund, so that is where the electric
savings will occur. Annual payments will be made by the Public Works General Fund to the
Sewer and Insurance Funds.
1Per City Council action, the estimated $230,000 in annual electric savings on the street lighting
costs after the coversion of the City owned street lights to LED lighting will be applied to repay
these loans, plus interest, over nine (9) years.
2The annual interest rate is to be the higher of 1.2% or the annualized interest rate earned on the
investments in the LGIP (State investment pool). The inteerest rate will be reveiwed at the end of
each fiscal year and the debt service recalculated if necessary.
48
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A41)015
EXHIBIT B
Internal Note
Funding of LED Street Lighting Project
Interfund Note from Insurance Fund to General Fund
Repayment Schedule 1
Original Principal Amount $ 800,000.00
Interest Rate 2 1.20%
Loan Years 9
Note Dated 3/31/2015
Maturity 12/31/2024
Payments $102,222.22
Estimated/
Beginning Estimated/ Actual
Date Balance Actual Interest Principal Total Payment New Balance
12/31/2016 $ 800,000.00 9,600.00 92,622.22 $102,222.22 707,377.78
12/31/2017 707,377.78 8,488.53 93,733.69 $102,222.22 613,644.09
12/31/2018 613,644.09 7,363.73 94,858.49 $102,222.22 518,785.60
12/31/2019 518,785.60 6,225.43 95,996.79 $102,222.22 422,788.81
12/31/2020 422,788.81 5,073.47 97,148.75 $102,222.22 325,640.06
12/31/2021 325,640.06 3,907.68 98,314.54 $102,222.22 227,325.52
12/31/2022 227,325.52 2,727.91 99,494.31 $102,222.22 127,831.21
12/31/2023 127,831.21 1,533.97 100,688.25 $102,222.22 27,142.96
12/31/2024 27,142.96 325.72 27,142.96 27,468.68 0.00
45,246.44 800,000.00 845,246.44
*Actual payment
Notes:
The street lighting electric bill are paid from the General Fund, so that is where the electric
savings will occur. Annual payments will be made by the Public Works General Fund to the
Sewer and Insurance Funds.
1Per City Council action, the estimated $230,000 in annual electric savings on the street lighting
costs after the coversion of the City owned street lights to LED lighting will be applied to repay
these loans, plus interest, over nine (9) years.
2The annual interest rate is to be the higher of 1.2% or the annualized interest rate earned on the
investments in the LGIP (State investment pool). The inteerest rate will be reveiwed at the end of
each fiscal year and the debt service recalculated if necessary.
50
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51
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: March 30, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Ron Green, Fleet Services Superintendent
Through: Dave Brock, P.E., Interim Public Works Operations Manager
Subject: Information Only/Public Works Operations (Russell Road) Bulk
Fueling Facility - Future Upgrades Required
Item - 6
Information Only/ No Motion Required
Summary: The majority of City owned vehicles and equipment are re-fueled at our
Russell Road maintenance facility. The facility has been located there since the early
1970's the underground storage tanks were replaced in the mid 1990's. The facility
does not meet current federal or state regulatory standards and must be reconstructed.
The Russell Road facility was to be decommissioned and refueling moved to the
proposed Kent East Hill Operations Center (KEHOC), starting in 2008. Due to the
downturn in the economy, the KEHOC proposal has not been pursued, and there are no
plans to move forward with refueling at the site. Therefore, replacement of the existing
facility at the Russell Road facility needs to be completed soon.
While the underground tanks (26 years old) are currently not leaking, it is time to
replace them. Additionally, the existing dispensing equipment is obsolete and is well
past its life cycle. Maintenance on these dispensers has become an issue due to their
age and availability of serviceable parts. The fuel facility does not meet requirements to
provide an overhead canopy covering the fuel islands to reduce and contain
contaminants from storm-water runoff.
Staff is working on a financial analysis to fund replacement of the existing facility
and/or looking at other refueling options. We will return to Committee with our results.
Exhibit: None
Budget Impact: None in 2015, options would be discussed as part of the budget
adjustment.
I
Public Works Committee Agenda
40 •
Councilmembers: Brenda Fincher•Dana Ralph•Dennis Higgins, Chair
KENT WASHINGTON April 6, 2015
4:00 p.m.
Item Description Action Speaker Time Page
1. Approval of Meeting Minutes Dated, March 16, 2015 YES None 03 03
2. Consultant Agreement with RH2 for Armstrong YES Kevin Swinford 05 05
Springs Generator
3. Resolution Approving Annexation/Deannexation YES Ken Langholz 10 25
between Kent and Auburn for the S. 2771h Street -
Corridor
4. Information Only/Transportation Impact Fee NO Chad Bieren 15 41
(TIF) Rates
5. Information Only/LED Street Light Conversion NO Aaron BeMiller/ 10 43
Funding Kelly Peterson
6. Information Only/Fuel Island Disposition NO Ron Green 15 51
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1"& 3rd Mondays of each
month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk's Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
z
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Public Works Committee Minutes 3
March 16, 2015
COMMITTEE MEMBERS PRESENT:
Committee Chair, Dennis Higgins, and Committee members Dana Ralph were present.
Councilmember Brenda Fincher had an excused absence. The meeting was called to order at 4:02
p.M.
Item 1 — Approval of Meeting Minutes Dated March 2, 2015:
Committee member Ralph MOVED to approve the minutes of March 2, 2015. The motion
was SECONDED by Committee chair Higgins and PASSED 2-0.
Item 2 —Interlocal Agreement with the King County Flood Control District for the Upper
Russell Road Levee:
Environmental Engineering Supervisor, Alex Murillo noted that the King County Flood Control District
(KCFCD) held an executive committee meeting on March 16 and the interlocal agreement passed
through that committee 2-0 (because there wasn't a quorum). Murillo stated that the KCFCD
members feel confident that it will pass through the full committee.
Murillo stated that on March 23, the Green River Trail at James Street and Russell Road will close and
will be in effect until June 1, 2015, weather permitting. Along 641h Avenue South construction of this
portion of the Green River Levee requires a trail closure at James Street and Russell Road. This
includes access closure at James Street and Russell Road. Frager Road is the posted detour route. For
more information you can go to www.drivekent.com. Portable message signs are up in the area to
direct the public.
Committee member Ralph MOVED to recommend Council authorize the Mayor to sign an
amended Interlocal Agreement with the King County Flood Control District to receive
reimbursement for improvements to the Russell Road Upper Levee, subject to final terms
and conditions acceptable to the City Attorney, the Public Works Director and the Parks
Director. The motion was SECONDED by committee chair Higgins and PASSED 2-0.
Item 3 — Consultant Services Agreement with Berger Partnership for Green River Brochure:
Item 3 was pulled from the agenda.
Item 4 — Consultant Services Agreement with Landau Associates for Geotechnical
Engineering Services for the 72nd Avenue Extension Proiect:
Design Engineering Supervisor, Ken Langholz noted that the Regional Fire Authority (RFA) Board met
on March 4 city and RFA staff outlined funding options for this project. Board members were receptive
to the idea of forming a Local Improvement District (LID).
The contract with Landau Associates is for geotechnical and environmental support services for
addressing the permitting requirements needed to construct the new roadway. The goal would be to
continue the work required for permit applications for the project. Permits will take the better part of
a year to process, during which time the Regional Fire Authority's (RFA) financial participation can be
addressed and completed. If action is not taken soon the Transportation Improvement Board grant
will be in jeopardy.
Committee member Ralph MOVED recommend Council authorize the Mayor to sign a
consultant services agreement with Landau Associates in an amount not to exceed
1
Public Works Committee Minutes 4
March 16, 2015
$100,650 for geotechnical and environmental support services for the 72nd Avenue S.
Improvement Project, subject to final terms and conditions acceptable to the Public Works
Director and City Attorney. The motion was SECONDED by Committee chair Higgins and
PASSED 2-0.
Item 5 — Consultant Services Agreement with Shearer Design LLC for Design and
Engineerina Services for the 72nd Avenue Extension Proiect:
Same as noted in item 4.
This proposal is in regards to structural engineering services required to prepare plans and
specifications for the bridge over Mill Creek.
Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a
consultant services agreement with Shearer Design LLC in an amount not to exceed
$82,161.00 for Design and Engineering Services for the 72nd Avenue S. Improvement
Project, subject to final terms and conditions acceptable to the Public Works Director and
City Attorney. The motion was SECONDED by Committee chair Higgins and PASSED 2-0.
Item 6 — Information Only/Transportation Impact Fees - Rates:
City Engineer, Chad Bieren noted that the city has evaluated options for increasing the city's
Transportation Impact Fees (TIF). Washington State Department of Transportation (WSDOT)
Construction Cost Index ("Index") was chosen as a measure of the TIF increase because it most
closely approximates the work done with TIF funds. Bieren went on to explain how the Index
measures the unit bid prices of roadway excavation, crushed surfacing, hot mix asphalt, Portland
cement concrete pavement, structural concrete, steel reinforcing bar, and structural steel for
WSDOT's projects.
The Index is used by many jurisdictions to adjust TIF rates, but there are a few other indices that
other jurisdictions use. Because the Index has been volatile in recent years, staff intends to research
other indices and bring recommendations back to the Public Works Committee. Staff will bring this
item back at a later date with point of comparison with other cities.
Information Only/No Motion Required
Item 7 — Information Only/SE 2561h Street Ribbon Cutting:
Design Engineering Manager, Mark Howlett provided information on the upcoming ribbon cutting for
the SE 2561h Street project.
Information Only/No Motion Required
Added Item:
Bill Doolittle said that on South Washington Avenue between Willis Street and Meeker Street there are
two left turn lanes. He said that the North bound turn lane is plugged every evening. Doolittle asked if
the barrier could be removed. Staff will look into the possibility and come back to the committee at a
later date.
The meeting was adjourned at 4:28 p.m.
Cheryl Viseth
Council Committee Recorder
2
5
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: March 9, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Sean Bauer, Water Superintendent
Through: Chad Bieren P.E., City Engineer
Subject: Armstrong Springs Motor Control Center and Generator Upgrades -
Consultant Services Agreement with RH2
Item - 2
Motion:
Move to recommend Council authorize the Mayor to sign a consultant
services agreement with RH2 Engineering Inc. in an amount not to exceed
$39,805.00 to provide engineering services for the Armstrong Springs
Motor Control Center and Generator Upgrade Project, subject to final terms
and conditions acceptable to the Public Works Director and City Attorney.
Summary: The Armstrong Springs Well Field, located near Covington, is one of the
City's critical sources of drinking water. Constructed in the early 1980's this site
provides a reliable source of water during the summer peak demand. It is also usual
during the fall to augment the supply from Clark Springs, helping us meet Clark Springs
Habitat Conservation Plan mitigation requirements. Water is pumped from the wells into
the City's transmission system by two pumps, each with its own motor control system.
Power to the site is provided by Puget Sound Energy with no back-up power available.
The motor control equipment is reaching the end of its service life and is in need of
replacement. Additionally, the installation of a back-up generator will help ensure that a
reliable supply of water is provided should the primary source of electricity fail.
Exhibits: Consultant Services Agreement with RH2 Engineering Inc.
Budget Impact: Costs for this project will be paid from the water utility.
6
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7
KENT
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
RH2 Engineering, Inc.
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and RH2 Engineering, Inc. organized under the laws of the State of
Washington, located and doing business at 22722 29th Drive SE, Suite 210, Bothell, WA 98021,
Phone: (425) 951-5358/Fax: (425) 951-5401, Contact: Chris Roberts (hereinafter the
"Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
The Consultant shall provide design services for the Armstrong Springs Motor
Control Center and Generator Upgrade Project. For a description, see the
Consultant's Scope of Work which is attached as Exhibits A and B and incorporated
by this reference.
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. Consultant
shall complete the work described in Section I by December 31, 2015.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed Thirty Nine Thousand, Eight Hundred Five Dollars ($39,805.00), for the
services described in this Agreement. This is the maximum amount to be paid
under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a
negotiated and executed amendment to this agreement. The Consultant agrees
that the hourly or flat rate charged by it for its services contracted for herein shall
remain locked at the negotiated rate(s) for a period of one (1) year from the
effective date of this Agreement. The Consultant's billing rates shall be as
delineated in Exhibit C.
CONSULTANT SERVICES AGREEMENT - 1
(Over$10,000)
8
B. The Consultant shall submit monthly payment invoices to the City for work
performed, and a final bill upon completion of all services described in this
Agreement. The City shall provide payment within forty-five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Consultant has the ability to control and direct the performance and
details of its work, the City being interested only in the results obtained
under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible
for a business deduction for federal income tax purposes that existed before
the City retained Consultant's services, or the Consultant is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with
the state Department of Revenue and other state agencies as may be
required by Consultant's business, and has obtained a Unified Business
Identifier (UBI) number from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and
earnings of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
9
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender
was made pursuant to this indemnification clause, and if that refusal is subsequently determined
by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Consultant's part, then Consultant shall pay all the City's costs for defense, including all
reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and
fees incurred because there was a wrongful refusal on the Consultant's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit D attached and
incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City's use or reuse of any of the
documents, data and files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
CONSULTANT SERVICES AGREEMENT - 3
(Over$10,000)
10
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
CONSULTANT SERVICES AGREEMENT - 4
(Over$10,000)
11
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. City Business License Required. Prior to commencing the tasks described in Section
I, Contractor agrees to provide proof of a current city of Kent business license pursuant to
Chapter 5.01 of the Kent City Code.
J. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By: By:
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mayor
(title)
DATE: DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Chris Roberts Timothy J. LaPorte, P.E.
RH2 Engineering, Inc. City of Kent
22722 29th Drive SE, Suite 210 220 Fourth Avenue South
Bothell, WA 98021 Kent, WA 98032
(425) 951-5358 (telephone) (253) 856-5500 (telephone)
(425) 951-5401 (facsimile) (253) 856-6500 (facsimile)
APPROVED AS TO FORM:
Kent Law Department
RH2-Nmshong Springs/Bauer
CONSULTANT SERVICES AGREEMENT 5
(Over$10,000)
12
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By:
Fo r:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1
13
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
14
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By:
Fo r:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 3
15
EXHIBIT A
Scope of Work
City of Kent
Armstrong Springs Motor Control Center and Generator Upgrades
March 2015
Background
The City of Kent (City) has aging motor control equipment at its Armstrong Springs Well facility that is
in need of replacement. The Armstrong Springs is one of the City's most productive and important well
facilities. There are two existing vertical turbine well pumps, one equipped with a 50 horsepower (HP)
motor and the other w th a 60 HP motor.The well pumps arc operated with across-the-line starters.Each
well pump is housed in its own building, along with a motor control center. The two buildings are
separated by about a quarter of a mile. One utility transformer and electrical service is used to supply
power to both well buildings. The City currently does not have back-up power available at the site. Due
to the importance of this facility, the City has decided to replace the existing motor starting equipment
and wiring in the existing motor control center(s), and install a back-up generator in order to allow for
more reliable operation of the well facility. The City has required that the generator be installed under a
frill coverage shelter with a metal roof.The City has identified an approximate location for the shelter that j
will require some site improvements to remove trees, prepare the structural foundation for the shelter,
and allow for vehicular access to the generator. The City has also requested additional improvements
which include replacement of the main service disconnect switch at Well No. 1,replacement of the control
telemetry panel doors at each motor control center,and cleanup of the interface wiring between the motor
starter section and telemetry section ill the motor control centers.
The City has requested the services of RI I2 Enginceting,Inc., (RH2) for the design of the replacement of
the existing motor starter equipment and the installation of a proposed standby engine generator system
and shelter.
The major design and project elements include the following:
• Removal of the existing across-the-lint starters in the existing motor control centers (MCC's) and
replacement with new soft starters. The new soft starters will be manufactured by Paton in order
to match the existing MCC equipment.
• Replacement of the existing main service disconnect switch located on the Well No. 1 building
exterior.
• Replacement of the existing telemetry section enclosure doors and cleanup of the interface wiring
between the motor starter section and telemetry section in the MCC's.
• Installation of a new standby engine generator system with an automatic transfer switch to power
the site.
• Design provisions that address the goal of reducing the downtime of operation of the existing
wells.
• Replacement of the existing well power conductors from the existing MCCs to the well pump
motors.
• Construction of a shelter for the standby engine generator system which shall include a metal roof,
hot dipped galvanized frame, work lighting, power receptacle, concrete generator pad, and
generator access platform.
1
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16
City of Kent Exhibit A
Armstrong Springs Motor Control Center and Generator Upgrades Scope of Work
• Site improvements for the construction of the generator system shelter which shall include tree
and earth removal, structural fill and prep work for the shelter foundation,vehicle access to the
generator with a hammerhead style driveway, and construction of a culvert where the vehicle
access will be located.
Assumptions: The City shallprovide RH2 with a completed mrvey and base-map to be used as a hasis for the electrical
site plan design. liH2 xq),rely on the accuracy and completeness of data, information andlor dremin�sp=ided by the Lily.
Refer to the attachedfce estimate (Exhihit B)for an edlinrale of time required for all tasks.
Task 1— Project Management/Administration
Objective: RH2 will manage and coordinate engineering services required for project design.
Approach:
1.1 Project Management, Progress Reporting, Cost and Schedule Control, and Team
Management
Identify and designate a single point of contact who will act as the RH2 project manager during
the design phase of the project. Manage the RH2 project team to track time and budget, work
elements accomplished,work items planned for the next period, labor, time, and budget needed
to complete the tasks listed in this Scope of Work.If needed,notify the City of scope changes and
obtain authorization to proceed from the City's project manager prior to performing the work_
Prepare monthly project progress reports that identify what was accomplished for the month,
whatis anticipated for the next month,and current or potential problems or changes.The progress
report will contain a summary of task costs to date (in invoice format).
RH2 Deliverables:
• Monthly progress reports to include the elements described in subtask 1.1 for the duration of the
project.
Task 2 — Site, Structural, and Electrical Design
Objective: Prepare bid ready design plans and specifications for the proposed site, structural, and
electrical work at the existing Armstrong Springs Well facility.
Approach:
2.1 Attend Site Visit
Visit the Armstrong Springs Well site to collect information, as needed, for the design related to
the site, existing power distribution system, generator sizing, existing equipment dimensions,
conduit routing, comparison to the as-built drawings for the existing power distribution system
arid site layout,and space evaluation for the proposed improvements.
2.2 Prepare Site Improvements Design Plans
Develop existing and proposed site and utility plans and details, including building setbacks, tree
removal, site grading, culvert design, hammerhead turnaround layout,and vehicle access between
the road and the structure.The site design will be based on City-provided topographic survey and
base-map data.
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17
City of Kent Exhibit A
Armstrong Springs Motor Control Center and Generator Upgrades Scope of Work
2.3 Prepare Generator Shelter Structural Design Plans
Develop structural plans and details for the generator structure,including generator support slab
and access platform. Generator structure plans and details shall be identical to the plans prepared
for the East Hill Well Generator Upgrades project including structure dimensions with the
exception of the generator support slab and access platform which shall be sized for the generator.
The City*has also requested that the gutter be removed from this project.
2.4 Perform Generator Sizing and Calculations
Perform generator load and sizing calculations based on existing electrical load at the well facility
in order to determine the appropriate generator size for the facility. Confnm generator sizing
calculations with manufacturer sizing software. Coordinate with the City's preferred generator
manufacturers, Cummins, to determine the physical size of the generator and automatic transfer
switch and to obtain equipment pricing information.
2.5 Evaluate Motor Control Equipment Sizing and Coordination with Manufacturer
Coordinate with the manufacturer of the existing b4CC, Eaton, to determine the size of the new
soft starter equipment. Evaluate the proposed equipment layout and confirm whether the
proposed equipment Nvill fit in the existing MCC. Obtain equipment pricing information from the
manufacturer.
2.6 Prepare Electrical Design Plans
• Develop electrical plans for the motor control equipment replacement and installation of a
new outdoor generator. Electrical plans will include a one-line diagram showing equipment
layout,a power distribution and signal plan showing conduit routing and equipment locations,
MCC installation details, generator installation details, electrical schedules, and electrical
details.
• Prepare control logic diagrams for control of the well pump motors.
• Prepare an electrical site plan identifying the location of the new generator and generator
structure, site conduit routing, 100-foot well sanitary radius to show compliance with
Washington State Department of Health (DO11) standards, and site improvements that are
required for the installation of the generator.
• Prepare generator and fuel tank installation details. The fuel tank system will be designed as a
triple uralled, sub-base fuel tank with leak alarming and required venting. The fuel tank will
have a designed fuel capacity for a three (3) day run period at rated load. The generator design
will include conduit and wiring to a generator battery charger, generator block heater,
generator interior light and receptacle,work lighting, and a 20-amp outdoor receptacle.
• Prepare telemetry system diagrams for interfacing proposed equipment with the existing
telemetry system. The proposed motor control equipment will communicate with the existing
telemetry system v a discrete input/output w ring. The telemetry system diagrams will show the
proposed telemetry system input and output signals and interface requirements. Discrete inputs
to the telemetry system will include, at a minimum, Generator Run, Generator Pail, and
Generator 'Trouble. 'the generator start signal will be designed to connect to the automatic
transfer switch.
3
3/2119,237vm J Ao,r;Atircn'•,wnAzmen
18
i
City of Kent Exhibit A
Armstrong Springs Motor Control Center and Generator Upgrades Scope of Work
2.7 Prepare Specifications
Prepare technical specifications using CSI format The City shall ateach the technical specifications
to the City's front-end bidding documents and prepare the overall specification package. R112
shall review the City-provided documents for conflicts with the technical specifications and
provide the City with continents and suggestions for resolving conflicts between the two
documents. It is assumed that the technical.pecifications from the East Hill Trlell_pr feet rill be reseed far thin
project. The technicalspecification.r will he rrmdif¢edfor this project where the work diflers compar-ed to the East Hill
TV611 project.
2.8 Prepare Construction Cost Estimate
Prepare a construction cost estimate for City review purposes at the 60-, 90-, and 100-percent
reviews.
2.9 Provide City Design Reviews
• Provide the City with plans at the 60-, 90-,and 100-percent design levels and specifications at
the 90- and 100-percent design levels for City review.
• Project manager will meet up to two (2) times with City staff for 60- and 90-percent design
meetings to discuss and review the plans and specifications.
• Fdit plans and specifications at the 60- and 90-percent review levels based on City review
comments.
• Finalize the plans and specifications at the 100-percent level and prepare them for bidding.
2.10 Provide Quality Assurance/Quality Control
Provide quality assurance/quality control (QA/QC) services as part of this Scope of Work.
Services will include a formal, internal QA/QC process, which provides qualified professional
oversight and review of the constructability of the project design and final deliverables.
Provided by City:
I
• Description of approximate desired location of the generator.
• As-built drawings of best available information of the existing site and the existing telemetry
system layout.
• Structural plans and details in AutoCAD format from the past Hill Well project.
• Survey and base map in AutoC AD format.
• City fronL-end bidding documents.
• Specification production.
RH2 Deliverables:
• 60- and 90-percent, and bid-ready design documents (drawings and specifications) in electronic
PDF format.
• 60-, 90-, and 100-percent construction cost estimates.
4
3/2/15237 PM I:\Dn[u\LifS\sdOM5 A...l—,5pong\(o.,Cantml Ce ,m, d G...inns.t r\PSA_Sll\V MCC end Gen Upgusdecdocz
19
City of Kent Exhibit A
Armstrong Springs Motor Control Center and Generator Upgrades Scope of Work
• One (1) electronic copy of the final plans in AutoC<AD (dwg) format on a CD.
• One (1) electronic copy of the final plans in PDh format on a CD.
• One (1) electronic copy of the final technical specifications in PDN and Word format on a CD.
• One (1) full-size hard copy of final plans.
i
Project Schedule
RH2 will commence with design work after receiving a fully executed original Agreement.
The Ctq has indicated that it would like design completed in time for construction to begin in August or
September 2015.
I
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3/2/15 237,PM J:ACnc+vKEN\s40A90I Arnscm,Sp-w Motor C-1 1C -are I(]...... IT, 5pfs,MCC end Gen OPSmdecdo¢
zo i
EXHIBIT B '..
City of Kent
Armstrong Springs Motor Control Center and Generator Upgrades ,
Estimate of Time and Expense
E:-. Description Total
P .Hours Total Labor Total Subeansultant (Total Expense Total Cost
Classification ''.
Taskl Project Management/Administration
1.1 Ma rage Project,Progress Reportinp„Cost and Schedule,a ad Team Y6 $ 11D4 $ '; $ 29 $ 1,133
Subletall 6 1$ 1,104 $ !$ 29'. $ 1,133
Task 2 Site,Structural,and Electrical Design
2.1 Attend Site Visit 8 $ 1,356 $ $ 107: $ 1,463
2.2 Prepare Site Improvements Design Plans 52 $ 'j 7,352 $ $ 11119: $ 8,471
2.3 Prepare Generator Shelter Structural Design Plans 16
2.4 Perform Generatar Sizing and Calculations s $ SD4 $ '$ 49 r$ 853!
2.5 Evaluate Motor Centro Equipment Sizing and Coordinate with Manufacturer 'S 804 $ I$ 49 $ 853
2.6 Prepare Electrical Design Plans '90 $ 12,964 $ '$ 1,790 :$ 14,754.
2.7 Prepare Spenficatlons `.122 $ 3,458 $ :<- $ 178 $ r.3,636
2.8 Prepare Construction Cost Estimate _ _ 71 $ 1,712 $. -. ;$ 125' $ 1,837
2.9 Provide City Design Reviews 10 $ 1,782 $: $ 512 .$ 2,294.
2.10 Provide Quality Assurance/Quality Control Revimv '10 46'. $ 1,86'4
Subtotal 229 $ 34,322 $. - :$ 4,350 $ 38,672
i
PROJECT TOTAL 235 $ 35,426 1$. $ 4,379 ;.$ 39.805
i
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21
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VIII $209.00 Technician Ilf R12600 ,
V11 _ R199.0_0_. Technician $9400 . ,_.
Technician I $8900
�Prcfessional VC $18h00
I�Professional V $176.00 Adruhustrativa V $12500
Professional 1V $166,00 Administrative IV $105 00
_ ..�
Admi,dsralive H[ $9000
_ ___
Professional III $155.00 Adntinis'trative II $7500 3
I AnCessonul If __ 5146.00 Administrative1 $63.00 ,
Professional I _ $13400 _._. --
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house topics(each) 8 S X 11 SO_09 CAD Plots Iae _ $25.00
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house copies(each) I] X 17 $0.20 CAD Plots Half Size
house copies(color)(each) ft 5 X 11 CAD System Per Hour __ R27_50 f
I copies(color)(each) 8 5 X 14 --------------
__ $ 20 GIs System g PerHour In-house copies(color)(each) .11X17 _ $2.00 TechnologyCharge, 2.5%ofDnoetfabor__ ---
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EXHIBIT D
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder
by the Consultant, their agents, representatives, employees or
subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability insurance covering all owned, non-owned,
hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from
premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury, and liability
assumed under an insured contract. The City shall be named as an
insured under the Consultant's Commercial General Liability
insurance policy with respect to the work performed for the City
using ISO additional insured endorsement CG 20 10 11 85 or a
substitute endorsement providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial
Insurance laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's
profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single
limit for bodily injury and property damage of $1,000,000 per
accident.
2. Commercial General Liability insurance shall be written with limits
no less than $2,000,000 each occurrence, $2,000,000 general
aggregate and a $1,000,000 products-completed operations
aggregate limit.
23
EXHIBIT D (Continued)
3. Professional Liability insurance shall be written with limits no less
than $2,000,000 per claim and $2,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability
insurance:
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice by certified mail, return receipt requested, has
been given to the City.
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the Consultant and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The City reserves the right to receive a
certified copy of all required insurance policies. The Consultant's
Commercial General Liability insurance shall also contain a clause
stating that coverage shall apply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer's liability.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not
less than ANII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the
amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor.
All coverages for subcontractors shall be subject to all of the same insurance
requirements as stated herein for the Consultant.
24
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25
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: March 27, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Ken Langholz, Engineering Supervisor
Through: Chad Bieren, P.E., City Engineer
Subject: Resolution Approving Annexation/Deannexation between Kent
and Auburn for the S. 277th Street Corridor
Item - 3
Motion: Move to recommend Council adopt a Resolution annexing
property to the city of Kent, contemporaneous with the deannexation of
related property to the city of Auburn.
Summary: Over a decade ago the city of Kent completed its portion of the S. 277th
Street Corridor. This roadway abuts the corporate limits of Kent, Auburn and King
County and connects Auburn Way North with Kent Kangley Road.
The city of Auburn recently received a Transportation Improvement Board grant and
is prepared to complete its portion of the S. 277th Street Corridor project widening
the roadway between the Green River and Auburn Way North.
Pursuant to RCW 35.10.217(2), the legislative body of one city initiates the
proceedings by adopting a resolution of intent; the annexations and deannexations
only become effective upon concurrence by the legislative body of the second city
through adoption of a subsequent resolution to that effect.
The city of Auburn approved this joint annexation/deannexation by Resolution No.
5105, adopted and passed by the Auburn City Council on January 20, 2015. The
annexation/deannexation shall become effective following adoption of this Resolution
by the Kent City Council.
The two cities have already reached an agreement with respect to these annexations
and concomitant deannexations. This agreement was approved by the City Council
of the city of Kent, Washington, through action taken at its regular meeting on
September 2, 2014.
Exhibit: Resolution including exhibits
Budget Impact: None
26
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27
RESOLUTION NO.
A RESOLUTION of the City Council of the
city of Kent, Washington, for the annexation of a
portion of property to the city of Kent
simultaneously to deannexation of related property
to the city of Auburn, pursuant to RCW 35.10.217.
RECITALS
A. RCW 35.10.217(2) authorizes the legislative body of a city or
town on its own initiative by resolution to indicate its desire to be annexed
to a city or town in whole or in part, which annexation shall become
effective upon the adoption of a resolution by the other city or town
concurring in the annexation.
B. After consultations between representatives of the cities of
Kent and Auburn, it was determined that it would be advantageous to both
cities for certain territory currently located within the corporate limits of
the city of Kent and adjacent to the city of Auburn to be annexed to the
city of Auburn; and for certain territory currently located within the
corporate limits of the city of Auburn and adjacent to the city of Kent to be
annexed to the city of Kent.
2s
C. In connection with such annexation/deannexation, the cities
of Auburn and Kent have committed to coordinate and cooperate with
respect to any planning, transportation or development issues that affect
the cities.
D. Contemporaneous with the consideration of this Resolution,
the city of Auburn has considered this annexation/deannexation action
because of the mutual benefits to both cities and their common
infrastructure needs.
E. The city of Auburn approved this annexation/deannexation
through adoption of Resolution No. 5105, adopted and passed by the
Auburn City Council on January 20, 2015. The joint
annexation/deannexation shall be effective following adoption of this
subsequent Resolution by the Kent City Council.
F. The requirements of the State Environmental Policy Act and
applicable Environmental Procedures have been complied with.
G. The two cities have reached an agreement with respect
to the annexation/deannexation, approved by the City Council of the city
of Kent, Washington, through action taken at its regular meeting on
September 2, 2014.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
29
RESOLUTION
SECTION 1. droving ioint annexation/deannexation. The City
Council of the city of Kent indicates, pursuant to the provisions of RCW
35.10.217(2), its desire to adjust the boundaries between the cities of
Auburn and Kent, annexing into the city of Kent and deannexing from the
city of Auburn certain territory currently located within the city of Auburn,
and deannexing from the city of Kent and annexing into the city of Auburn
certain territory currently located within the cities of Kent and Auburn,
respectively, and an area to be deeded from the city of Kent to the city of
Auburn (Exhibit B- 2), with said annexations and deannexations occurring
contemporaneous in accordance with the following exhibits:
Territory all situate In King County, Washington, to be
annexed into the city of Auburn and deannexed from the
city of Kent, and annexed into the city of Kent and
deannexed from the city of Auburn, as described in and
as shown (on the maps) of 'Exhibit "A" Map' and 'Exhibit
"B" Map,' and 'Exhibit A-1,' 'Exhibit B-1,' 'Exhibit B-2,'
'Exhibit B-3,' 'Exhibit B-4,' and 'Exhibit B-5,' which
exhibits are attached hereto, incorporated herein by these
references, and marked accordingly.
SECTION 2. Mayor's Authorization. The Mayor is hereby authorized
to implement such administrative procedures as may be necessary to carry
out the directives of this legislation, including transmitting a copy of this
Resolution to the City Clerk of Auburn, and mailing notices of the public
hearing prior to adoption of this Resolution to the owners of the property
within the area proposed to be annexed, in accordance with RCW
35.10.217(2) and Chapter 35.43 RCW.
SECTION 3. — Severabilitv. If any section, subsection, paragraph,
sentence, clause or phrase of this resolution is declared unconstitutional or
30
invalid for any reason, such decision shall not affect the validity of the
remaining portions of this resolution.
SECTION 4. — Corrections by City Clerk. Upon approval of the City
Attorney, the City Clerk is authorized to make necessary corrections to this
resolution or its exhibit, including the correction of clerical errors;
references to other local, state or federal laws, codes, rules, or regulations;
or resolution numbering and section/subsection numbering.
SECTION 5. - Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
city of Kent, Washington, this day of April, 2015.
CONCURRED in by the Mayor of the city of Kent this day of April,
2015.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
31
I hereby certify that this is a true and correct copy of Resolution No.
passed by the City Council of the city of Kent, Washington, the
day of , 2015.
RONALD F. MOORE, CITY CLERK
P Tivdaesoloti®Wmc:Dmnoc:K®Ab=doc
32
RCW 35.10.217
35.10.217 Methods for annexation.
The following methods are available for the annexation of all or a part of a city or
town to another city or town:
(1) A petition for an election to vote upon the annexation, which proposed
annexation is approved by the legislative body of the city or town from which the territory
will be taken, may be submitted to the legislative body of the city or town to which
annexation is proposed.An annexation under this subsection shall otherwise conform with
the requirements for and procedures of a petition and election method of annexing
unincorporated territory under chapter 35.13 RCW, except for the requirement for the
approval of the annexation by the city or town from which the territory would be taken.
(2) The legislative body of a city or town may on its own initiative by resolution
indicate its desire to be annexed to a city or town either in whole or in part, or the legislative
body of a city or town proposing to annex all or part of another city or town may initiate the
annexation by adopting a resolution indicating that desire. In case such resolution is
passed, such resolution shall be transmitted to the other affected city or town. The
annexation is effective if the other city or town adopts a resolution concurring in the
annexation, unless the owners of property in the area proposed to be annexed, equal in
value to sixty percent or more of the assessed valuation of the property in the area, protest
the proposed annexation in writing to the legislative body of the city or town proposing to
annex the area, within thirty days of the adoption of the second resolution accepting the
annexation. Notices of the public hearing at which the second resolution is adopted shall
be mailed to the owners of the property within the area proposed to be annexed in the
same manner that notices of a hearing on a proposed local improvement district are
required to be mailed by a city or town as provided in chapter 35.43 RCW.An annexation
under this subsection shall be potentially subject to review by a boundary review board or
other annexation review board after the adoption of the initial resolution, and the second
resolution may not be adopted until the proposed annexation has been approved by the
board.
(3) The owners of property located in a city or town may petition for annexation to
another city or town. An annexation under this subsection shall conform with the
requirements for and procedures of a direct petition method of annexing unincorporated
territory, except that the legislative body of the city or town from which the territory would
be taken must approve the annexation before it may proceed.
(4) All annexations under this section are subject to potential review by the local
boundary review board or annexation review board. (1986 c 253 § 1; 1985 c 281 § 15;
1969 ex.s. c 89 § 4.]
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34
EXHIBIT A-1
AUBURN WAY NORTH AND S. 277T" STREET DESCRIPTION
(AREA CURRENTLY UNDER KENT JURISDICTION IN THE VICINITY OF 86T"AVENUE
SOUTH TO BE DE-ANNEXED FROM KENT AND ANNEXED TO THE CITY AUBURN)
THOSE PORTIONS OF THE R.H. BEATTY DONATION LAND CLAIMS, NUMBERS 37
AND 44, WITHIN SECTION 36, TOWNSHIP 22 NORTH, RANGE 4 EAST, W.M., AND
SECTION 31, TOWNSHIP 22 NORTH, RANGE 5 EAST, W.M., IN KING COUNTY,
WASHINGTON, DESCRIBED AS FOLLOWS:
EXHIBIT A LEGAL DESCRIPTION CONTAINED IN CORRECTION QUIT CLAIM DEED
RECORDED DECEMBER 31, 2012 UNDER RECORDING NUMBER 20121231000964,
RECORDS OF KING COUNTY, WASHINGTON.
0 1Survy\Projects\C222atAnnexationl Proposed KC-Kent Annex Desc Feb 2013-1-14\Exhibit A-t.doc 08106/2014
1
35
a zoo 40D
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1. mtv nny Ia9T ErssrOflan er eeemller GI G—N.>.an
evlmm�.1 IIN moo pup N,an I.,l IG p"'lle Yulry R]]le S✓llt eaniew.
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,_ J,% EXHIBIT NE MAP a.Lb: 23,20
//� CITY OF AUBURN AUBURN-KENTANNEXATION EXHIBIT o aALEI'vzaa
.MxIRCTON PUBLIC WORKS DEPARTMENT SOUTH 2777H STREET CORRIDOR DRAWN
RES
DMWN BY RR9
36
EXHIBIT B-1
AUBURN WAY NORTH AND S. 277T" STREET ANNEXATION
(PORTION OF LANDS CURRENTLY UNDER AUBURN JURISDICTION, DEEDED TO KENT BY BRISTOL
PROPERTY, LLC, IN 1996 AND TO BE DE-ANNEXED FROM AUBURN AND ANNEXED INTO KENT)
THAT PORTION THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 199612181122, LOCATED IN SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON DESCRIBED AS
FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE W. A. COX D.L.C. NUMBER
38, WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY
D.L.C. NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING
D.L.C. NUMBER 40;
THENCE ALONG THE NORTH LINE OF SAID G.E. KING D.L.C. NUMBER 40 SOUTH
89000'01" EAST A DISTANCE OF 638.43 FEET TO THE NORTHWEST CORNER OF
THE LANDS DESCRIBED IN DEED RECORDED UNDER RECORDING NUMBER
199612181122;
THENCE CONTINUING ALONG THE NORTH LINE OF SAID G.E. KING D.L.C.
NUMBER 40 AND THE NORTH LINE OF SAID LANDS SOUTH 89000'01" EAST A
DISTANCE OF 987.47 FEET TO THE POINT OF BEGINNING;
THENCE LEAVING SAID NORTH LINE SOUTH 03054'10" EAST A DISTANCE OF
20.07 FEET TO THE SOUTH LINE OF SAID LANDS DESCRIBED IN DEED
RECORDED UNDER RECORDING NUMBER 199612181122, ALSO BEING THE
NORTH LINE OF TRAIL RUN DIVISION 1 AS RECORDED IN VOLUME 244 OF PLATS
AT PAGES 7 THROUGH 15, INCLUSIVE, UNDER RECORDING NUMBER
20071204000971, RECORDS OF KING COUNTY, WASHINGTON;
THENCE ALONG SAID SOUTH LINE AND THE NORTH LINE OF TRAIL RUN
DIVISION 1 SOUTH 89000'01" EAST A DISTANCE OF 167.25 FEET,
THENCE CONTINUING ALONG SAID SOUTH LINE AND THE NORTH LINE OF TRAIL
RUN DIVISION 1 SOUTH 79009'27" EAST A DISTANCE OF 580.87 FEET TO THE
SOUTHEAST CORNER OF SAID LANDS;
THENCE ALONG THE EASTERLY LINE OF SAID LANDS NORTH 34020'21" WEST A
DISTANCE OF 60.80 FEET;
THENCE CONTINUING ALONG THE EASTERLY LINE OF SAID LANDS NORTH
46027'05" WEST A DISTANCE OF 103.07 FEET TO THE NORTHEAST CORNER OF
SAID LANDS AND THE NORTH LINE OF SAID G.E. KING D.L.C. NUMBER 40;
THENCE ALONG LAST SAID NORTH LINE NORTH 89000'01"WEST A DISTANCE OF
630.19 FEET TO THE POINT OF BEGINNING.
THE BASIS OF BEARINGS FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004, RECORDS OF KING COUNTY, WASHINGTON, WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89000'01"WEST.
0' URVEYPROJECTS\C22 -27/0Btreet(EastafAWN)WnnertionlProposed KCXent Mnex Desc Feb 201114\Exbibit B-1 doc 08106QU14
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EXHIBIT B-2
AUBURN WAY NORTH AND S. 277TH STREET ANNEXATION
(PORTION OF LANDS CURRENTLY UNDER AUBURN JURISDICTION, DEEDED TO KENT BY
BRISTOL PROPERTY, LLC, IN 1996 AND TO BE DEEDED FROM CITY OF KENT TO THE
CITY OF AUBURN)
THAT PORTION THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 199612181122, LOCATED IN SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON DESCRIBED AS
FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE W. A. COX D.L.C. NUMBER
38, WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY
D.L.C. NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING
D.L.C. NUMBER 40;
THENCE ALONG THE NORTH LINE OF SAID G.E. KING D.L.C. NUMBER 40 SOUTH
89000'01" EAST A DISTANCE OF 638.43 FEET TO THE NORTHWEST CORNER OF
THE LANDS DESCRIBED IN DEED RECORDED UNDER RECORDING NUMBER
199612181122 AND THE POINT OF BEGINNING;
THENCE CONTINUING ALONG THE NORTH LINE OF SAID G.E. KING D.L.C.
NUMBER 40 AND THE NORTH LINE OF SAID LANDS SOUTH 89e00'01" EAST A
DISTANCE OF 987.47 FEET;
THENCE LEAVING SAID NORTH LINE SOUTH 03054'10" EAST A DISTANCE OF
20.07 FEET TO THE SOUTH LINE OF SAID LANDS DESCRIBED IN DEED
RECORDED UNDER RECORDING NUMBER 199612181122:
THENCE ALONG SAID SOUTH LINE NORTH 89e00'01"WEST A DISTANCE OF
989.47 FEET TO THE SOUTHWEST CORNER OF SAID LANDS;
THENCE ALONG THE WEST LINE OF SAID LANDS NORTH 01 e48'01" EAST A
DISTANCE OF 20.00 FEET TO THE POINT OF BEGINNING,
THE BASIS OF BEARINGS FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004. RECORDS OF KING COUNTY, WASHINGTON, WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89e00'01"WEST.
OS3URVEYPPROJECTS1C222A-277thStreel(EestofAWN)1Annexetian`Proposed KC-Kent Annex Dose F®201&141EXHIBIT B-2 rov 12 M014 docx
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EXHIBIT B-3
AUBURN WAY NORTH AND S. 277T" STREET ANNEXATION
(AREA CURRENTLY UNDER KENT JURISDICTION TO BE ANNEXED BY AUBURN)
THAT PORTION THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 20020913001230, LOCATED IN SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHEAST CORNER OF THEW. A. COX D.L.C. NUMBER 38,
WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY D.L.C.
NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING D.L.C.
NUMBER 40;
THENCE ALONG THE EAST LINE OF SAID BEATTY D.L.C. NORTH 00034'52" EAST
A DISTANCE OF 98.00 FEET TO THE NORTHWEST CORNER OF SAID LANDS;
THENCE ALONG THE NORTHERLY LINE OF SAID LANDS SOUTH 89a40'13" EAST A
DISTANCE OF 817.74 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 86a05'23" EAST A
DISTANCE OF 268.24 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 86015'26" EAST A
DISTANCE OF 411.40 FEET;
THENCE LEAVING SAID NORTHERLY LINE SOUTH 02032'06" EAST A DISTANCE
OF 143.99 FEET TO THE EXISTING TOP BACK OF CONCRETE CURB;
THENCE ALONG SAID EXSITING TOP BACK OF CONCRETE CURB NORTH
88000'53" EAST A DISTANCE OF 39.49 FEET;
THENCE ALONG SAID EXSITING TOP BACK OF CONCRETE CURB NORTH
85052'22" EAST A DISTANCE OF 81.11 FEET;
THENCE LEAVING SAID CURB SOUTH 03054'10" EAST A DISTANCE OF 30.24 FEET
TO THE SOUTH LINE OF SAID LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 20020913001230, ALSO BEING THE NORTH LINE OF SAID
G.E. KING D.L.C. NUMBER 40;
THENCE ALONG SAID SOUTH LINE NORTH 89000'01"WEST A DISTANCE OF
1625.90 FEET, MORE OR LESS, TO THE POINT OF BEGINNING.
THE BASIS OF BEARINGS FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004, RECORDS OF KING COUNTY, WASHINGTON, WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89000'01"WEST.
CISORVEY ROJECTStC222A-277MSVeet(EastafAWN)NnnertionlPmposed KC-KentMnexDesc Feb 21314T&ibit B-3 doc 0610612014
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EXHIBIT B4
AUBURN WAY NORTH AND S. 277T" STREET ANNEXATION
(AREA CURRENTLY UNDER KENT JURISDICTION TO REMAIN IN KENT)
THAT PORTION THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 20020913001230, LOCATED IN SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON DESCRIBED AS
FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE W. A. COX D.L.C. NUMBER
38, WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY
D.L.C. NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING
D.L.C. NUMBER 40;
THENCE ALONG THE EAST LINE OF SAID BEATTY D.L.C. NORTH 00034'52" EAST
A DISTANCE OF 98.00 FEET TO THE NORTHWEST CORNER OF SAID LANDS
DESCRIBED IN DEED RECORDED UNDER RECORDING NUMBER
20020913001230;
THENCE ALONG THE NORTHERLY LINE OF SAID LANDS SOUTH 89040'13" EAST A
DISTANCE OF 817.74 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 86e05'23" EAST A
DISTANCE OF 268.24 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 86e15'26" EAST
DISTANCE OF 411.40 FEET TO THE POINT OF BEGINNING;
THENCE LEAVING SAID NORTHERLY LINE SOUTH 02e32'06" EAST A DISTANCE
OF 143.99 FEET TO THE EXISTING TOP BACK OF CONCRETE CURB;
THENCE ALONG SAID EXSITING TOP BACK OF CONCRETE CURB NORTH
88e00'53" EAST A DISTANCE OF 39.49 FEET;
THENCE ALONG SAID EXSITING TOP BACK OF CONCRETE CURB NORTH
85e52'22" EAST A DISTANCE OF 81.11 FEET;
THENCE LEAVING SAID CURB SOUTH 03054'10" EAST A DISTANCE OF 30.24 FEET
TO THE SOUTH LINE OF SAID LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 20020913001230 ALSO BEING THE NORTH LINE OF SAID
G.E. KING D.L.C. NUMBER 40;
THENCE ALONG SAID SOUTH LINE SOUTH 89000'01" EAST A DISTANCE OF
630.19 FEET TO THE SOUTHEAST CORNER OF SAID LANDS, ALSO BEING ON
THE SOUTHWESTERLY PROPERTY LINE OF THE LANDS CONVEYED TO KING
COUNTY AND SHOWN IN SURVEY RECORDED UNDER KING COUNTY
RECORDING NUMBER 8003079002;
THENCE ALONG SAID SOUTHWESTERLY LINE NORTH 460 27'34"WEST
DISTANCE OF 345.15 FEET TO THE NORTHEAST CORNER OF SAID LANDS;
THENCE ALONG THE NORTHERLY LINE OF SAID LANDS SOUTH 8004111"WEST
A DISTANCE OF 274.29 FEET;
THENCE CONTINUING ALONG SAID NORTHERLY LINE SOUTH 86015'26"WEST A
DISTANCE OF 238.53 FEET TO THE POINT OF BEGINNING.
THE BASIS OF BEARING FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004, RECORDS OF KING COUNTY, WASHINGTON, WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89e00'01"WEST.
OI$URVEYPROJECTS\C222A-277thBVee1(EastofAWN)Wnnemtion%Ploposen KOKent Mbex0esc Feb 2013-141EXHIBITB4duc OB10612014
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EXHIBIT B-5
AUBURN WAY NORTH AND S. 277T" STREET ANNEXATION
(PORTION OF LANDS CURRENTLY UNDER AUBURN JURISDICTION, LYING EAST OF THE LANDS
DEEDED TO KENT BY BRISTOL PROPERTY, LLC,IN 1996, TO BE DE-ANNEXED FROM AUBURN AND
ANNEXED INTO CITY OF KENT)
THAT PORTION OF THE NORTHEAST QUARTER OF SECTION 31, TOWNSHIP 22
NORTH, RANGE 5 EAST, W.M. IN KING COUNTY, WASHINGTON LOCATED
EASTERLY OF THE LANDS DESCRIBED IN DEED RECORDED UNDER
RECORDING NUMBER 199612181122, SAID PORTION DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF THE W. A. COX D.L.C. NUMBER
38, WHICH POINT IS ALSO THE SOUTHEAST CORNER OF THE R.H. BEATTY
D.L.C. NUMBERS 37 AND 44 AND THE NORTHWEST CORNER OF THE G.E. KING
D.L.C. NUMBER 40;
THENCE ALONG THE NORTH LINE OF SAID G.E. KING D.L.C. NUMBER 40 SOUTH
89000'01" EAST A DISTANCE OF 638.43 FEET TO THE NORTHWEST CORNER OF
SAID LANDS DESCRIBED IN DEED RECORDED UNDER RECORDING NUMBER
199612181122;
THENCE CONTINUING ALONG THE NORTH LINE OF SAID G.E. KING D.L.C.
NUMBER 40 AND THE.NORTH LINE OF SAID LANDS SOUTH 89000'01" EAST A
DISTANCE OF 1617.66 FEET TO THE NORTHEAST CORNER OF SAID LANDS AND
THE POINT OF BEGINNING;
THENCE ALONG THE EASTERLY LINE OF SAID LANDS SOUTH 46027'05" EAST A
DISTANCE OF 103.07 FEET;
THENCE CONTINUING ALONG THE EASTERLY LINE OF SAID LANDS SOUTH
34020'21" EAST A DISTANCE OF 60.80 FEET TO THE SOUTHEAST CORNER OF
SAID LANDS;
THENCE SOUTH 34020'21" EAST A DISTANCE OF 83.61 FEET TO THE
SOUTHWESTERLY PROLONGATION OF THE SOUTH LINE OF THE DNR AQUATIC
LEASE AREA FOR EXISITING PEDESTRIAN BRIDGE AS SHOWN ON RECORD OF
SURVEY FILED IN VOLUME 121 OF SURVEYS AT PAGE 157, UNDER RECORDING
NUMBER 199804299002, RECORDS OF KING COUNTY, WASHINGTON;
THENCE ALONG SAID SOUTHWESTERLY PROLONGATION NORTH 70040'48"
EAST A DISTANCE OF 230 FEET, MORE OR LESS, TO THE EASTERLY LINE OF
CITY OF AUBURN ANNEXATION ORDINANCE 2511 APPROVED DECEMBER 21,
1970 AND THE THREAD OF THE GREEN RIVER;
THENCE NORTHERLY ALONG LAST SAID EASTERLY LINE AND THE THREAD OF
THE GREEN RIVER TO THE EASTERLY EXTENSION OF SAID NORTH LINE OF THE
G.E. KING D.L.C. NUMBER 40 AND THE NORTHEAST CORNER OF SAID
ANNEXATION ORDINANCE 2511;
THENCE ALONG SAID EASTERLY EXTENSION, ALONG SAID NORTH LINE OF THE
G.E. KING D.L.C. NUMBER 40 AND ALONG THE NORTH LINE OF SAID
ANNEXATION ORDINACE 2511 TO THE POINT OF BEGINNING.
THE BASIS OF BEARINGS FOR THIS DESCRIPTION IS NAD83-91 AS DEFINED IN
RECORD OF SURVEY FILED IN VOLUME 180 OF SURVEYS AT PAGES 81
THROUGH 87, INCLUSIVE AND RECORDED UNDER RECORDING NUMBER
20041214900004, RECORDS OF KING COUNTY, WASHINGTON,WITH THE
BEARING OF THE NORTH LINE OF G.E. KING D.L.C. NUMBER 40 SHOWN AS
NORTH 89000'01"WEST.
0kSRVEYARWECi ,C222A2n[hSbed(FssrAWNYMnexaOon\Ro sM KC-Kent Mnex Oesc Feb M3-14EMOff B-5tic Wi0fi=4
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: April 2, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Chad Bieren, P.E., City Engineer
Subject: Information Only/Transportation Impact Fee Rates
Item — 4
No Motion Required/Information Only
Summary: Following the discussion on Transportation Impact Fee ("TIF")
adjustments at the March 16, 2015 Public Works Committee meeting, staff has
completed its research into indices that could be used as the basis for future
adjustments. The TIF ordinance passed in August 2010 calls for using the
Washington Stated Department of Transportation (WSDOT) Construction Cost Index.
This index has seen significant fluctuations over the past 2 years that are not
consistent with construction costs experienced through City contracts. We therefore
recommend that Council update the Ordinance to adopt the Engineering News
Record (ENR) Construction Cost Index for the Seattle area.
This index is used by other municipalities, such as Renton and includes a wide array
of labor and materials to provide an overall picture of the construction market. With
Committee concurrence staff will prepare an updated ordinance for consideration by
Council.
Exhibit: None
Budget Impact: N/A
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43
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: March 31, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Kelly Peterson, AICP, Special Projects / Transportation Engineering Mgr.
Aaron BeMiller, Finance Director
Through: Chad Bieren, P.E., City Engineer
Subject: Information Only/LED Street Light Conversion Funding
Item - 5
No Motion Required/Information Only
Summary: The WA State Department of Commerce offered a 2013-2015 Energy Efficiency and
Solar Grant to agencies in Washington. The maximum award to any jurisdiction is $500,000,
though each department has very unique projects, the departments combined the projects into
a single grant application to prevent city projects from competing for the same funds, and we
were awarded the $500,000 maximum.
The Public Works department proposes a LED street light conversion project of city owned-street
lights. The total project cost is approximately $2,620,000 with $375,000 of the grant applied to
the LED project; the other $175,000 is for energy efficient equipment for facilities managed by
the Parks Department. An inter-fund loan in the amount of $2,245,000 is required to fund the
remaining portion of the LED conversion project. Following completion of the project, a Puget
Sound Energy rebate of approximately $445,000 will be provided to the City which will be
credited back to the loan balance. The remaining $1,800,000 will be paid back through energy
savings, which will take less than 10 years. The internal financing will come from an inter-fund
loan from the sewerage fund in the amount of $1,000,000 and the self-insurance fund in the
amount of $800,000. The general fund will contribute the balance of the project cost ($445,000)
which will be paid back with the Puget Sound Energy rebate monies just after the project is
completed. The project is estimated to save approximately $230,000 per year in energy costs
and will take approximately 6 months to complete.
If approved by this Committee the inter-fund financing will be heard by Operations Committee
on April 7 and, if approved by Operations then moved to Council on April 21.
Exhibit: Amortization schedules for loan repayment.
Budget Impact: The PW budget will need to be adjusted via a supplemental ordinance by the
project cost, $2,245,000. Debt service payments to the Sewerage and Self-Insurance funds will
be budgeted out of the PW General Fund using energy savings, for nine years, or retirement of
the internal financing.
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45
Long-term Interfund Loan Payment Allocations
12/31/16 payment
Loan Balance % Pymt Allocation
Sewer 1,000,000.00 55.56% 127,777.78
Insurance 800,000.00 44.44% 102,222.22
1,800,000.00 100.00% 230,000.00
Annual Expenditure Savings $ 230,000.00
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4)72015
EXHIBIT A
Internal Note
Funding of LED Street Lighting Project
Interfund Note from Sewer Fund to General Fund
Repayment Schedule 1
Original Principal Amount $ 1,000,000.00
Interest Rate 2 1.20%
Loan Years 9
Note Dated 3/31/2015
Maturity 12/31/2024
Payments $127,777.78
Estimated/
Beginning Estimated/ Actual
Date Balance Actual Interest Principal Total Payment New Balance
12/31/2016 $ 1,000,000.00 12,000.00 115,777.78 $127,777.78 884,222.22
12/31/2017 884,222.22 10,610.67 117,167.11 127,777.78 767,055.11
12/31/2018 767,055.11 9,204.66 118,573.12 127,777.78 648,481.99
12/31/2019 648,481.99 7,781.78 119,996.00 127,777.78 528,485.99
12/31/2020 528,485.99 6,341.83 121,435.95 127,777.78 407,050.04
12/31/2021 407,050.04 4,884.60 122,893.18 127,777.78 284,156.86
12/31/2022 284,156.86 3,409.88 124,367.90 127,777.78 159,788.96
12/31/2023 159,788.96 1,917.47 125,860.31 127,777.78 33,928.65
12/31/2024 33,928.65 407.14 33,928.65 34,335.79 -
56,558.03 1,000,000.00 1,056,558.03
*Actual payment
Notes:
The street lighting electric bill are paid from the General Fund, so that is where the electric
savings will occur. Annual payments will be made by the Public Works General Fund to the
Sewer and Insurance Funds.
1Per City Council action, the estimated $230,000 in annual electric savings on the street lighting
costs after the coversion of the City owned street lights to LED lighting will be applied to repay
these loans, plus interest, over nine (9) years.
2The annual interest rate is to be the higher of 1.2% or the annualized interest rate earned on the
investments in the LGIP (State investment pool). The inteerest rate will be reveiwed at the end of
each fiscal year and the debt service recalculated if necessary.
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A41)015
EXHIBIT B
Internal Note
Funding of LED Street Lighting Project
Interfund Note from Insurance Fund to General Fund
Repayment Schedule 1
Original Principal Amount $ 800,000.00
Interest Rate 2 1.20%
Loan Years 9
Note Dated 3/31/2015
Maturity 12/31/2024
Payments $102,222.22
Estimated/
Beginning Estimated/ Actual
Date Balance Actual Interest Principal Total Payment New Balance
12/31/2016 $ 800,000.00 9,600.00 92,622.22 $102,222.22 707,377.78
12/31/2017 707,377.78 8,488.53 93,733.69 $102,222.22 613,644.09
12/31/2018 613,644.09 7,363.73 94,858.49 $102,222.22 518,785.60
12/31/2019 518,785.60 6,225.43 95,996.79 $102,222.22 422,788.81
12/31/2020 422,788.81 5,073.47 97,148.75 $102,222.22 325,640.06
12/31/2021 325,640.06 3,907.68 98,314.54 $102,222.22 227,325.52
12/31/2022 227,325.52 2,727.91 99,494.31 $102,222.22 127,831.21
12/31/2023 127,831.21 1,533.97 100,688.25 $102,222.22 27,142.96
12/31/2024 27,142.96 325.72 27,142.96 27,468.68 0.00
45,246.44 800,000.00 845,246.44
*Actual payment
Notes:
The street lighting electric bill are paid from the General Fund, so that is where the electric
savings will occur. Annual payments will be made by the Public Works General Fund to the
Sewer and Insurance Funds.
1Per City Council action, the estimated $230,000 in annual electric savings on the street lighting
costs after the coversion of the City owned street lights to LED lighting will be applied to repay
these loans, plus interest, over nine (9) years.
2The annual interest rate is to be the higher of 1.2% or the annualized interest rate earned on the
investments in the LGIP (State investment pool). The inteerest rate will be reveiwed at the end of
each fiscal year and the debt service recalculated if necessary.
50
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51
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
KEN T Fax: 253-856-6500
WASH IN GTO N Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: March 30, 2015
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 6, 2015
From: Ron Green, Fleet Services Superintendent
Through: Dave Brock, P.E., Interim Public Works Operations Manager
Subject: Information Only/Public Works Operations (Russell Road) Bulk
Fueling Facility - Future Upgrades Required
Item - 6
Information Only/ No Motion Required
Summary: The majority of City owned vehicles and equipment are re-fueled at our
Russell Road maintenance facility. The facility has been located there since the early
1970's the underground storage tanks were replaced in the mid 1990's. The facility
does not meet current federal or state regulatory standards and must be reconstructed.
The Russell Road facility was to be decommissioned and refueling moved to the
proposed Kent East Hill Operations Center (KEHOC), starting in 2008. Due to the
downturn in the economy, the KEHOC proposal has not been pursued, and there are no
plans to move forward with refueling at the site. Therefore, replacement of the existing
facility at the Russell Road facility needs to be completed soon.
While the underground tanks (26 years old) are currently not leaking, it is time to
replace them. Additionally, the existing dispensing equipment is obsolete and is well
past its life cycle. Maintenance on these dispensers has become an issue due to their
age and availability of serviceable parts. The fuel facility does not meet requirements to
provide an overhead canopy covering the fuel islands to reduce and contain
contaminants from storm-water runoff.
Staff is working on a financial analysis to fund replacement of the existing facility
and/or looking at other refueling options. We will return to Committee with our results.
Exhibit: None
Budget Impact: None in 2015, options would be discussed as part of the budget
adjustment.