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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 02/26/2015 KENT Parks and Human Services Committee Meeting Councilmembers: Deborah Ranniger, Chair • Dennis Higgins • Brenda Fincher February 26, 2015 - 5:00 p.m. Roll Call Changes to Agenda Item Description Action Speaker(s) Minutes Page 1. Meeting minutes dated January 22, 2015 YES Council n/a 01 - Approve 2. King Conservation District Grant YES Hope Gibson 05 07 Agreement for Green Kent Partnership - Recommend 3. 2014 Consolidated Annual Performance YES Dinah Wilson 10 21 Evaluation Report - Recommend 4. 2015 Washington State Slo-pitch Umpires YES Lori Hogan 05 39 Agreement - Recommend 5. Land 0' Frost Youth Sports Programs YES Lori Hogan 05 51 Donation - Recommend 6. King County Youth Sports Facilities Grant YES Brian Levenhagen 05 57 Agreement for Play Equipment at Kent Memorial Park - Recommend 7. 2014 Fourth Quarter Report and NO Jeff Watling 10 79 Contributions Report - INFO ONLY 8. Director's Report - INFO ONLY NO Jeff Watling 05 115 Unless otherwise noted, the Parks and Human Services Committee meets the 4th Thursday of each month at 5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032 For additional information or questions, please contact Teri Petrole at (253) 856-5101 / tpetrole(a kentwa.gov Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388 Page 1 ENT grin,. , wer;ne Parks and Human Services Committee Meeting Minutes Council members: Deborah Ranniger, Chair ® Dennis Higgins • Brenda Fincher Jeff Watling, Director January 22, 2015 - 5:O0p.m. Call to Order: Committee Chair Debbie Ranniger called the meeting to order at 5:00 p.m. Roll Call: Chair Debbie Ranniger, Committee members Dennis Higgins and Brenda Fincher were in attendance. Changes to agenda: None 1 Minutes Dated November 25, 2014 - Approve Committee member Higgins MOVED to approve the minutes dated November 25, 2014. Committee member Fincher SECONDED. The motion PASSED 3-0. 2 Goods and Services Aareement with KOMPAN, Inc. for Play Equipment at Kent Memorial Park - Authorize Parks Planning and Development Planner Brian Levenhagen reported that in addition to its primary use for baseball, Kent Memorial Park serves as a neighborhood park for the 1,622 children under the age of 14 in its census tract. Many of the park users live in the over 1,000 multi-family housing units within a half mile of the park. The existing playground was installed in 1997 and it is heavily used and in a state of deterioration. Typical playgrounds have a useful life of 15 years in a public park setting. A number of play elements have broken and been removed from the playground. This "Explorer Dome" will be the anchor piece of equipment in the re-development of the play area this year, providing an opportunity for children to participate in safe, creative, unstructured play. A later phase planned for the park is to build a bridge across the creek for safer access. Jeff Watling, Director, stated that the price of the equipment, when purchased through a co-operative purchasing agency, such as the U.S. Communities Cooperative Purchasing Agreement, reduces the price significantly. Page 1 Page 2 Committee member Fincher referenced the September project date and asked if it can be completed earlier. Levenhagen responded that the date was chosen based on the work plan and Watling added that scheduling the installation in the fall greatly lessens the impact to the heavy tournament season at Kent Memorial Park throughout the summer, Committee member Fincher moved to recommend authorizing the Mayor to sign the agreement with KOMPAN, Inc. in the amount of $42,571.00, including Washington State Sales Tax, for the purchase and delivery of new play equipment for Kent Memorial Park, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. Committee member Higgins SECONDED. The motion PASSED 3-0. 3 2014 Fourth Quarter Fee-in-Lieu Funds - Accept Park Planner Brian Levenhagen reported that, between October and December 2014, the City of Kent received a total of $11,625.00 from developer Jarnail Singh, who voluntarily paid fees in lieu of dedicating park land to mitigate the development of single family homes in local subdivision, The $11,625.00 in fees will go toward a project at Springwood Park in the future to increase the performance of the park. Higgins asked how the funds get earmarked. Levenhagen replied that, per fee-in- lieu regulations, funds have to be spent within five years of acceptance and at a park closest to the development. Staff would rather have the investment go into the recreation space but, with a small development, it doesn't make as much sense as receiving the fee. Committee member Higgins wants to know what other fee-in-lieu funds are reserved and when the funds be spent. Watling offered to create a report for the committee with the requested fee-in-lieu information. To Committee member Higgin's question, Watling confirmed that the field behind Millennium Elementary is owned by the Kent School District. Committee member Fincher asked what improvements will be made at the park and for some examples. Watling said that site work at Springwood is critical, specifically addressing the large mounds in the landscape that impact site lines and safety. Some drainage work needs to be done to increase use of the field as well. Watling also feels that Springwood Park is great candidate for development of a pick-up soccer court. For funding, staff will leverage fee-in-lieu funds with grant money. Committee member Higgins moved to recommend City Council accept $11,625.00 for Fee-in-Lieu-of funds, amend the Community Parks Reinvestment Program budget and approve future expenditures. Committee member Fincher seconded. The motion PASSED 3-0. Page 2 Page 3 4. Severe Weather Shelter - INFO ONLY Jeff Watling acknowledged Merina Hanson's first public appearance as Manager of the Housing and Human Services Division and congratulated her on the new position. The committee asked for a follow up to the discussion in December and what it may look like if there were adjustments to the temperature threshold for opening the severe weather shelter in Kent for the homeless. Hanson reported that the city relies on the generosity of Kent Lutheran Church to provide the space, staff, and consumable goods, and Catholic Community Services provides the 24-hour staffing. The city averages seven shelter openings per year and spends an average of $3,000 per year. If the threshold for opening the shelter was lowered to 32 degrees, that would impact the funds dramatically and we are not positive that our partners could provide the services at that rate. As far as the question about the number of attendees at shelters, there is movement between shelters, so the numbers shift. It is hard to get an accurate number. Merina told the committee that staff continues to ask agencies to reach out to Housing and Human Services and the Police for their support any time of the day or night. 5. Director's Report Riverbend Golf Complex As adopted in the 2015/2016 budget, the well at Riverbend will be addressed this year with diagnostics and assessment work being conducted. Hopefully, the reports will show that the current well can be refurbished and there would be a substantial savings for the city. Staff will share the results of the diagnostics at the next Parks Committee meeting. Committee member Higgins asked about the savings. Watling responded that, if the well is refurbished instead of enduring the cost of digging a new one, there is an estimated one-time project cost of around $150,000, which is the same amount the city pays for water per year. 2015 Work Plan Watling distributed the 2015 Work Plan, advising the committee that some of the items on the plan can be used as Parks Committee agenda items for 2015. • Staff will look at capital funding needs and continue to spend funds creatively, using leveraging skills and grant funds. • A Green River Corridor update will be presented at a future Council Workshop. • Clark Lake Park acquisitions. • The Riverbend Golf Complex at the 18-Hole will get at a new HVAC system. I Page 3 Page 4 • The restaurant tenants lease agreement at Riverbend is up for renewal this year. New options for the restaurant have been proposed and will be reviewed. Staff will bring the results back to the committee. Committee member Higgins asked if the current tenant is interested in exploring renewal of their lease agreement. Watling responded that Law is sending a letter to the tenant to get their intention. • The Parks and Open Space Plan will be updated this year. One element of the update will be strategic planning and positioning our recreation facilities. • Watling reported that the YMCA is prioritizing what projects will be on their capital campaign. The city should have a formal announcement sometime during the spring or summer. Staff and the YMCA will continue with ongoing conversations. The topic will be covered at a future Council Workshop. Committee member Higgins reported that there is funding at the state level and encouraged everyone to contact their state legislators to voice their support. • The newly appointed Parks Commission will meet the 4th Tuesday of each month from 6:00 - 8:00 p.m. The first meeting on January 27 and will include appointing a chair and a vice chair, as well as diving into The Parks and Open Space Plan Update. Also on the agenda is discussion of park tours for the commissioners. • Parks Planning and Development Division sent out a postcard highlighting their volunteer efforts. As an example of the magnitude of volunteer assistance. As an example, the equivalent 60 truckloads of invasives have been removed from our parks by volunteers, which is about $155,000 worth of work. The volunteer program is overseen by Parks Planning and Development and Parks Operations staff. Committee member Fincher asked about what's happening at Green Tree Park since the renovation. Brian Levenhagen responded that the park is getting lots of use, even though it was opened in the fall / winter. Part of phase two for the park is to get the basketball court resurfaced - hopefully this summer. Watling spoke to Brian's innovativeness in creating signage for the park that used current sidewalks to form a quarter mile loop trail through the neighborhood. • Chair Ranniger asked about the 125th Anniversary celebration. Watling explained that, instead of focusing on one event, the celebration will be incorporated into many events throughout the year - from the Fourth of July Splash to concerts and Cornucopia Days. • Parks Planning and Development staff is working in partnership with the Kent Historical Society on historical recognition at Earthworks Park and Van Doren's Park through interpretive signage. Page 4 Page 5 Announcements You Me We is January 30 at ShoWare from 6-8pm. There will be booths, activities, and performances. New this year is the addition of a health piece and a community interactive art piece that will be displayed on portable panels and moved around the city for viewing. Chair Ranniger adjourned the meeting at 5:50 p.m. Respectfully submitted, Te-i Petrone Teri Petrole Council Committee Recorder i Page 5 Page 6 i Page 7 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 g Fax: 253-856-6050 KEN WASH NGT O Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 February 26, 2015 TO: Kent City Council Parks and Human Services Committee FROM: Hope Gibson, Parks Planning and Development Manager SUBJECT: King Conservation District Grant Agreement for the Green Kent Partnership — Recommend MOTION: Move to recommend council authorize the mayor to accept the Green Kent Partnership grant from the King Conservation District in the amount of $55,827.00, to amend the budget and authorize expenditure of grant funds subject to the grant terms and conditions, and to sign all necessary documents, subject to terms and conditions acceptable to the parks director and city attorney. SUMMARY: Staff applied for and received a $55,827.00 grant from the King Conservation District to continue implementation of the Green Kent Partnership for 2015-2016. Specifically, this grant will fund the Green Kent Steward Lead, a Green River Natural Resources intern and allowable mileage reimbursement, regional support through Forterra, contracted crew time and an offset for the Special Programs Manager's time overseeing the project. EXHIBITS: King Conservation District Grant Agreement BUDGET IMPACTS: Revenue and expenses impact the Urban Forestry Plan Budget Page 8 Page 9 AGREEMENT FOR AWARD OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT City of Kent This Agreement is made between the King Conservation District Number 9, a municipal corporation in King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton, WA 98057 (referred to herein as "District"), and the City of Kent, a municipal corporation in King County, Washington, located at 220 4"' Ave S, Kent, WA 98032 (referred to herein as "Recipient"),for the purposes set forth herein. SECTION 1. RECITALS 1.1 Whereas, the District is a special purpose district organized and existing under authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and water, which activities are declared to protect and promote the health, safety, and general welfare of the people of the state of Washington; and 1.2 Whereas, pursuant to RCW 89.08,400 and/or RCW 89.08.405, King County has authorized and imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of the District; and 1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.341 and/or Chapter 39,34 RCW, the District is authorized to enter into agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or otherwise), or their designees, or any occupier of lands within the District, in order to carry out and facilitate the activities and programs of the District to conserve natural resources; and 1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and procedures for awarding grants; and 1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions relating to the District's award of a grant to Recipient. SECTION 2. AGREEMENT 2.1 The District agrees to award Recipient a grant in the total amount of Fifty-Five Thousand, Eight Hundred Twenty-Seven and NTo/100 Dollars ($55,827.00) from KCD-2013- 2014 Collections. Grant funds shall be used by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the District's policies and procedures, or as otherwise provided herein, including but not limited to, the policies and procedures contained in the Member Jurisdiction& WRIA Forum Grant Application Instructions and Policies, provided that such funds have been collected and received by the District. Page I of 5 Page 10 2.2 Recipient represents and warrants that it will only use the grant funds for the work described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized work, Further, Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the work covered by this Agreement. 2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that portion of any grant funds which are used for work performed outside the District's jurisdictional boundaries. 2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant funds may only be used for such purposes if the houses to be purchased were constructed before floodplain mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the District that portion of any grant funds which are used for unauthorized purposes. 2.5 Recipient shall be required to provide the District with biannual financial and project progress reports, along with an annual summary report. Financial and project reports shall be due June 30 and November 30 each year. The Recipient shall also be required to submit to the District a final report which documents the Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the completion of the work. The final report shall, among other things, summarize the project's successes and shall address the regional benefits accomplished by the work. The final report shall also identify any obstacles or challenges which were encountered during the work, along with general recommendations regarding ways to avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with additional financial or progress reports from time to time, at reasonable intervals. 2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principals and to meet the requirements of all applicable state and federal laws. 2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington("BARS"). Page 2 of 5 I Page 11 2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient shall cooperate with the District in any such audit. 2.9 Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established in the Revised Code of Washington and the Washington State Archivist. 2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision, 2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees, agents, contractors or subcontractors in connection with this Agreement. 2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4 Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. Page 3 of 5 Page 12 DISTRICT: RECIPIENT: By By Name Name Title Title Date Date Approved as to Form: Approved as to Form: DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY: By 64, . _ By Name �rl ed FrIM0G Name Date1 Date I i j page 4 of 5 Page 13 Exhibit Page 5 of 5 Page 14 Page 15 i i Member Jurisdiction Grant Program King Conservation District Pilot Grant Application Promofinp.auetainahle,rises of natural resnurces thrnnvh Project Title: Green Kent Partnership, Year 6, 2015-16 Applicant: City of Kent Parks & Public Works Contact: Victoria L. Andrews Principal Partners (if any): Forterra, Kent Title: Special Programs Coordinator Parks Foundation, Green River Community College, Kent School District Amount of KCD Address: Funding Requested: $55 Q27 220 4t"Ave. S. Total Match (optional): Kent, WA 98032 Total Project Cost: $445,443 Project StartDate:- April-1, 2015. _ Phone: 253-856-5113„ Project End Date: March 31, 2016 Fax: 253-856-6050 Project Location: City of Kent(Address, Parcel E-mail: vandrews@kentwa.gov #, L&L Points, if site specific) King County Council District#: 5, 9 State Legislative District#: 11, 33, 47 Eligible projects: • Must be within the boundaries of the King Conservation District or meet certain partnering requirements • Must be with,or through,a member jurisdiction of the District,or an assigned partner such as a nonprofit organization or business • Must be consistent with purposes and requirements of RCW Chapter 89.08,encouraging voluntary stewardship • Leveraging otherfunding opportunities is encouraged ineligible projects include: • Maintenance of existing facilities • Improvements to non-natural areas of parks or existing recreational facilities Application must • Articulate specific goals and outcomes of the project • Have an appropriate and reasonable budget meeting state auditor guidelines • Specify milestones and timelines • Identify the Project Lead and contact Information • Present clear roles for project partners Member Jurisdiction Grant Program-Pilot Grant Application—vsnl9dec13, Page 1 of 5 Page 16 i j 1. Criteria Checklist Please check all boxes next to criteria below that your project addresses i Natural Resource improvement Action: Education and Outreach—to raise awareness, deepen knowledge, and change behaviors(examples include fulfillment of municipal NPDES MS4 permit requirements;education about value of farmland,local farms and food systems,shorelines,salmon habitat,forests and other ecosystems) Natural Resource improvement Action: Capacity Building—to enhance the ability of organizations, agencies, residential landowners and other land owners and managers to implement best management practices and deliver natural resource management actions on the ground (examples include urban agriculture development,assistance to private property owners to address challenging regulatory situations,preservation and/orexpansion of urban and/or rural agricultural lands,rural and urban forest lands,riparian restoration and stewardship on private and public lands) Natural Resource Improvement Action: Pilot and Demonstration Projects—to test Eland/or Improve concepts and/or approaches in natural resource management that can be replicated by others (examples Include Llo or green Infrastructure demonstration projects, development of new best management practices, distribution of local farm products,urban agriculture e.g.farmers markets and backyard food production to promote or support social economic independence and healthy living) Natural Resource improvement Action: Direct Improvement of Natural Resource Conditions—to improve landscape and natural resource conditions as a result of direct action (examples include supporting private property owners with land stewardship, water quality and aquatic and wildlife habitat resources,removal of invasive weeds,stewardship on public land) I 2. Project Description—provide a brief description of the project that summarizes what you will do, how you will do it, and why you will do it. Describe target audience, outcomes, objectives and timelines. WHAT: The City of Kent is requesting assistance from KCD to continue implementing the Green Kent Partnership. The 20-year Management Plan provides a general roadmap; however, funding resources remaining unchanged. The management team will continue to adjust the annual work plan and site locations to maximize what can be done by volunteers, staff and crews. For 2015-2019, the management plan calls for enrolling 95-120 new acres in initial restoration each year. Given our projected long-term funding situation, this is not achievable. With KCD's support, we feel confident that we can: 1) enroll 5-10 new acres into restoration, 2) maintain all previously enrolled acres, 3) support 20 Stewards with a Green Kent temporary, 4) achieve 7,000 volunteer hours, 5) provide an internship to a capable student enrolled in Green River Community College's (GRCC) natural resources program, 6) augment Member Jurisdiction Grant Program—Pilot Grant Application—vsnl9dec13 Page 2 of 5 Page 17 I i I I staff/Steward restoration work with contracted crew support and 7) continue our regional partnership with Forterra. With each year of the Green Kent Partnership, city staff from both departments have become better land managers. We are more efficient and effective in determining restoration priorities and documenting progress, more cohesive as a management team, and better able to provide focused training to Stewards and citizens in best management practices (BMPs). As a result, the public lands where work has been ongoing have been protected and enhanced, some of them dramatically. HOW/WHY: The Green Kent temporary plays a key role in managing the stewardship component of the Partnership and assists with tracking overall restoration progress. In addition to being the primary contact and coach for Stewards, the Green Kent temporary will: 1) serve as their liaison to Park Operations staff, 2) support work parties, 3) enter work logs into GIS, 4) research and draft planting plans, 5) monitor and map plant survival, 6) write features for the monthly e-newsletter, 7) organize a booth at Kent's three-day Cornucopia Days festival, 8) solicit local business support, 9) participate on the management team and 10) provide daily mentoring oversight to the GRCC Intern. The GRCC intern program gives a variety of real-world urban forestry experiences to a student. The 2014 intern was a cost-effective, mature and capable addition to the Green Kent staff. About half the intern's time will be spent in the office, 1) providing GIS mapping, 2) compiling photo documentation, 3) assisting with special projects (e.g. conservation action plans, adding to the BMP manual), 4) participating in planning and site meetings, 5) maintaining the tool inventory and 6) conducting outreach activities. The other half of the intern's time will be spent In the field with our Stewards and also serving as the crew lead for a new partnership with the Kent School District: five high school interns funded by a separate grant. Contracted crews will support staff efforts by conducting fieldwork, including prepping sites for Green Kent Day and providing any necessary follow-up work. Founding partner Forterra continues to be a valuable resource and heightens Kent's presence In the region. In 2015-16, Forterra staff will once again organize four training classes for our Stewards, opening them up to other Green Cities' Stewards if class size permits. A Forterra liaison will participate quarterly in management team meetings and at a Steward orientation, including allowable travel reimbursement. Forterra will maintain and contribute to the resource sharing site and calendar that all Green Cities access, inform city staff of potential new funding opportunities as they become available, and provide letters of support if appropriate. Finally, Forterra will promote the Green Kent Partnership regionally to the media, general public and on volunteer sites e.g. Boeing, especially Green Kent Day. This will again include a staffed booth with Green Kent materials at the WA State Fair. Forterra is also able to loan tools for larger events. Member Jurisdiction Grant Program—Pilot Grant Application—vsnlgdecl3 Page 3 of 5 Page 18 3. Project Activities and Measurable Results-using the table below, list specific project activities to be completed,the timetable for the activities, and the deliverables associated with those activities. Consider the following in your answer to this question: What actions, interventions, programs, services will he deployed? NOTE: If you want to attach Item 3 as a separate page,feel free to do so, ActivitDescri tion Deliverables Timeline 1. Fieldwork (Green Kent temp., Manage site visits, work 4/1/15 interns and other city staff, plans, work parties, 3/31/16 Stewards, volunteers. removal of debris, GRCC delivery of chips, internship: cardboard, plants 460 hrs., @ May-Sept. YES Corps (high school interns): Jul -Au ust 2. Community outreach (Green Recruit, train and support 4/1/15- Kent temp. and city staff, w. Stewards; recruit vols. & 3/31/16 support from-.Eor_terra promote events via online vol. sites. Quarterly trainings for Stewards plus bi-monthly informal gatherings (some w. speakers). Monthly e- newsletter and daily Facebook postings, articles in appropriate print/electronic media. Monthly mgmt. team meetings- Forterra attends 4/yr. for regional u dates. 3. Annual Green Kent Day Green Kent temp. will Tent. create planting plan, vols. 10/24/15 will help clear and plant native plants in two areas, Jay cardboard and s read muich, 4. Regional support- Forterra Grant description defines 4/1/15 contract deliverables 3/31/16 5. Contracted crews to Prep for Green Kent Day Oct-Nov. supplement field work and clear/maintain staff- 2015 identified sites. Member Jurisdiction Grant Program -Pilot Grant Application-vsn19dec13 Page 4 of 5 Page 19 4. Project Budget & Expenses (Use attached worksheet) 5. KCD Acknowledgement—By signing below,the applicant agrees to acknowledge King Conservation District funding by placing the KCD logo on signs, materials, and documents produced as part of the above proposal. In addition, the applicant will notify KCD of public events and activities funded by the KCD. j I Authorized Signature Date i Member Jurisdiction Grant Program—Pilot Grant Application—vsn19dec13 Page 5 of 5 it i Page 20 Member Jurisdiction Grant Program $'.. Grant Application Project Budket Form King Conservation District Promoting sustainable uses of natural resources through Project Name Green Kent Partnership, Year 6, 2015-16 Applicant City of Kent Parks & Public Works Contact Victoria L. Andrews Mailing Address 220 4th Ave. S., Kent, WA 98032 E-mail vandrews@kentwa.gov Project Start Date: 1-Apr-15 Phone 253-856-5113 lProject End Date: I 31-Mar-16 Budget Item Dnds Other Funds Other Funds Total ! ' City match WFFE, Weyerhaeuser, Vols. Salaries & Benefits $31,233 $248,735 $2,923 $292,991 Travel/ Meals/ Mileage $500 $150 $650 Office Supplies $0 Field Supplies $500 $1,648 $2,148 Contracted/ $23,594 $23,594 Professional Services Land Acquisition $0 Permits $0 Other: (Volunteer labor) $136,160 $136,160 Other: (specify) $0 Other:(specify) $0 Other: (specify) $0 Other: (specify) $0 TOTAL $55,8271 $248,8851 S140,731 $445,443 Total Project Cost S445,443 Total Match $389,616 Amount of KCD Funding Requested $55,827 Match Percentage 37% If your KCD Member Jurisdiction Grant Project is approved as a part of this process, this spreadsheet will also be used for project tracking. Please don't forget to attach this tab to your application. There ore mutiple Expense&,Project Report forms in the following tabs that will automatically load your KCD project information and budgeted line items, as well as a blank form that can be j Page 21 ', PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 40 Z ® Fax: 253-856-6050 WASH IN Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 i February 26, 2015 TO: Kent City Council Parks and Human Services Committee FROM: Dinah R. Wilson, CDBG Coordinator SUBJECT: 2014 Consolidated Annual Performance Evaluation Report - Recommend it MOTION: Move to recommend council approve the 2014 Consolidated Annual Performance and Evaluation Report and authorize the mayor to submit the report to HUD. SUMMARY: The 2014 Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Kent, Washington is a report to the U.S. Department of Housing and Urban Development (HUD) on the City's activities and accomplishments using Community Development Block Grant (CDBG) and other funds. The report is required by HUD annually and must be submitted by March 31st of each year. The report includes information on how CDBG funds were used to further the goals and strategies of the Consolidated Plan, as well as other activities executed by the City. EXHIBITS: The 2014 CAPER IMPACT TO BUDGET: N/A I Page 22 Page 23 CITY OF KENT 2014 COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED ANNUAL PERFORMANCES AND EVALUATION REPORT(CAPER) CR-05-Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The purpose of this report, which is called the Consolidated Annual Performance and Evaluation Report (CAPER), is to inform the U.S. Department of Housing and Urban Development (HUD) and the community of the activities and accomplishments derived from the investment of CDBG and other resources for the 2014 program year, which covers the period January 1, 2014 to December 31, 2014. In 2014, HUD allocated $914,731 in CDBG funds to the city. An additional $848,320 in funds allocated from the city's General Fund budget was used in conjunction with CDBG funds to provide for a wide-range of human services and affordable housing needs.The city successfully executed the activities outlined in this report. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the Consolidated Plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee's program year goals. 1 CAPER 1 aMB control No:2506-0u7(exo 07/31/2015) Page 24 G O. n tD O •-I '.. u E V d O CD 0 ° O a u m I E m 1° o d E U i N LO v m L O O. O m y N W d ° � E N m o I _ a0+ i m o N p u v u W 'bD u w .ti ti a i m pco ta� I H a O 1, t. b O c v c v c a o H o v�i vi '�n ° vYi .'Y L •� L 'VI w •E v v o o o e a Q x a x = a Q a Q U bq N M O Y N III .�. N O O Y LL Z O bl O O N O wO m - C '^ 0 2 0 0 O x 3 b0 = o tb—D LT- u o m o o m ° > o m o c v .� w '.m m \ Y O m C m p E O N O O H N O m O O O Ol 7 y�j Q U Vr LL U C7 V} lJ LL U V1 \ LL U V} u- I o i a0 `o E o f o f Lo z E E v Y o o o o ° o o o 0 u a = x Q x x a x x a = x x 0 0 s o v �a z m o N m 'oo N m bO0 o N m o m N o z v m o u u m o ° o 0 0 o o ° E o o ° m Q o 2 .0 a'=- m ','.. Page 25 m 0 o m j o rci N 0 0 ry o 0 0 m m O O N O O m m o �I co CD � O I � o m a Y � 0 a o a o a o o I as a m y o7J I v G aJ G a1 c N a� v v o c L r o N o � L � = a, °1 m y y , y y y Y AL-• N LLl a Q d ¢ o Q V a y a) ♦+ N r+ C O aJ G U L w C U 0 W [1 In O � O O� a O y a+ y s I y x y x Vi t y y y v ° u °EF a1 C y N N a Y 5 m a m 5 m x 0 m O -O 4 N \ w I l7 C7 l7 '.. m C O m m m ;m m ❑ m ❑ ❑ ❑ ❑ ❑ V (D V U U U V I vyi y M G M C tlA G -O O o a1. E z C E � c E c E, � n o = °- o o °- o a o o c o 00 m = E o = E o = o x E ° 'c 0 a o o ai o o m o 0 m o 0 v -o z z u ❑ z u ❑ z u ❑ z U ❑ a Q 0 0 G p N - 4= a g z 0 G .0 al C N C al C N C CO l0 O G y Q) y Q) y al y N i ,Y � � .0 � .0 � .0 i .0 •C � m C N C N G C d ¢ 0 Page 26 Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan,giving special attention to the highest priority activities identified. As explained in the preceding tables,the City successfully addressed the goals and objectives of meeting basic needs, affordable housing to homeless and at-risk persons, increasing self- sufficiency, decreasing isolation of seniors and planning and administration by providing the following services: • Medical care and food • Rent and utility assistance • Home repair assistance • Shelter • Transitional housing • Business training classes for business development and expansion • Planning and administration activities such as program staffing and convening a Refugee Employment Summit in collaboration with local organizations One outcome was unmet-the City initially allocated$100,000 to a Storefront Facade Rehabilitation Project in collaboration with the Economic Development Division and local businesses; however this project was not launched. Instead the money will be repurposed to a new 2015 project which will provide energy efficient improvements to houses owned by Kent residents. i 1 CAPER 4 OMB Control No:2506-0117(exp.07/31/2015) Page 27 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG White 236 Black or African American 244 Asian 267 American Indian or American Native 25 Native Hawaiian or Other Pacific Islander 31 Total 803 Hispanic 38 Not Hispanic 765 Table 2—Table of assistance to racial and ethnic populations by source of funds Narrative Demographic breakdown is listed below: Y 29% of the population served was White '.. i 30%of the population served was Black or African American. ® 33% of the population served was Asian f 3%of the population served was American Indian or American Native ® 4%of the population served was Native Hawaiian or Other Pacific Islander '..... 5%of the population served was ethnic Hispanic CAPER 5 OMB Control No:2506-0117(exp.07/31/2015) Page 28 CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG 2,744,193 519,361 Table 3—Resources Made Available Narrative The City invested CDBG resources in accordance with the strategies outlined in the Consolidated Plan for Housing and Community Development. Identify the geographic distribution and location of investments Target Area Planned Percentage Actual Percentage of Narrative Description of Allocation Allocation Low and moderate income City of Kent 100 100 households Table 4—Identifythe geographic distribution and location of Investments Narrative The City distributed CDBG funds to programs serving Kent residents and to entrepreneurs with businesses located in Kent. CAPER 6 OMB Control No:2506-0117 lexp.07/31/2015) j Page 29 i Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. In addition to allocating$914,731 in CDBG funds,the City leveraged $848,320 in resources from General Funds.The Kent Cultural Diversity Initiative Group (KC-DIG) also used a small portion of a $5,000 grant from The Seattle Foundation Neighbor to Neighbor Small Grants Fund to support a Refugee Small Business Development Workshop that was held in Kent. Funds were used to leverage in-kind assistance from non-profits that partnered with KC-DIG to convene the workshop. The City does not allocate HOME funds. CAPER 7 OMB Control No:2506 0117(exp.07/31/2015) Page 30 I i CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 15 52 Number of Non-Homeless households to be provided affordable housing units 75 116 Number of Special-Needs households to be provided affordable housing units 0 0 Total 90 168 Tables-Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 54 173 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 75 116 Number of households supported through Acquisition of Existing Units 0 0 Total 129 289 Table 6-Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. Outcomes exceeded goals; the City was extremely pleased with the performance of its sub-recipients (organizations that the City contracted with to provide services), as funding was stretched to prevent eviction and keep families in their homes. Discuss how these outcomes will impact future annual action plans. The City estimates that it will receive level funding in 2015;therefore, it will negotiate similar outcomes with organizations delivering services after factoring in cost of living adjustments. The City will also fund new projects in 2015 in response to demographic changes, an increase in energy costs and housing needs. CAPER 8 I OMR Control No:2506-0117(exp.07/31/2015) i Page 31 Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Persons Served CDBG Actual HOME Actual Extremely Low-income 225 0 Low-income 103 0 Moderate-income 27 0 Total 355 0 Table 7—Number of Persons Served Narrative Information The City met the national objective of activities benefitting low/moderate-income persons; these totals are only for projects counted in the preceding categories. The projects are: Home Repair Program, Catholic Community Services-Katherin's House, ReWA-Case Management& Emergency Assistance, Multi-service Center-Housing Stability Program, and the YWCA-Anita Vista Transitional Housing. CAPER 9 OMB control No:2506-0117(exp.07/31/2015) '., Page 32 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The HealthPoint Healthcare for the Homeless Project included an outreach component to ensure that the homeless were aware of healthcare services.The City also invested in outreach to the homeless through a General Fund-supported project. In addition, a number of homeless individuals received telephone assistance and visited the City's Housing and Human Services Office to request food, housing and other services, City staff assessed their needs and provided referrals to nonprofits in the area. Addressing the emergency shelter and transitional housing needs of homeless persons Two programs funded by the City addressed emergency shelter and transitional housing needs of homeless persons: YWCA:Anita Vista Transitional Housing Program and Catholic Community Services- Katherine's House (CCS). Anita Vista provided transitional housing for domestic violence survivors and their families, and CCS provided shelter and case management services to single women in recovery. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again I Rental assistance to prevent homelessness was provided by Multi-service Center(MSC) and Refugee Women's Alliance (ReWA). Most of the women that received shelter through CCS were women who were released from the King County Regional Justice Center. I Additionally, Emergency Feeding Program provided food packs to homeless individuals and those at-risk for homelessness. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections CAPER 10 OMe Control No:2506-0117(exp.07/31/2015) Page 33 programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Through its homeless continuum, which was funded by General Funds and CDBG, MSC provided responsive services to target the needs of homeless individuals. Services provided along the continuum consisted of shelter with supportive services, hotel vouchers, referrals to permanent housing, etc. The YWCA and ReWA provided case management services and helped homeless individuals find permanent housing. CAPER 11 OMB Control No:2506-0117(exp.07/31/2015) I Page 34 CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City worked collaboratively to address the needs of public housing by advocating for and investing in affordable housing stock, providing supportive services to prevent homelessness (this kept additional people off the King County Housing Authority waitlist), and staffing a number of committees and application review teams that directed funds to organizations managing affordable housing stock. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The King County Housing Authority(KCHA) increased resident involvement through a number of mechanisms; e.g.,the Resident Advisory Council was created as a forum for residents to provide feedback to assist KCHA with the development of policies and procedures that impact Housing Authority residents, etc.The City was rarely in a position to have direct impact on resident involvement. Actions taken to provide assistance to troubled PHAs The KCHA is not considered a troubled PHA. I CAPER 12 OMB Control No:2506-0117(exp.07/31/2015) Page 35 CR-35 - Other Actions 91.220(j)-(Ic); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Kent is committed to maintaining the affordable housing stock in our community. Using CDBG funds for the Home Repair Program allowed homeowners to maintain their homes and preserve housing stock.The City also provides limited assistance to individuals and families that are behind on utility payments due to circumstances like temporary job loss due to illness, reduced income due to a financial emergency, etc. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) provider agencies, public sector organizations, businesses, and community members that specialize in providing services and resources to refugee communities residing in Kent. It is an opportunity for continuing education, networking, collaboration, and understanding and sharing across cultures. The initial impetus for funding the Senior Nutrition and Wellness Program was a shared a meal between Kent Parks Department staff and Somali and Bhutanese seniors;this connection was arranged by Refugee Women's Alliance. To decrease isolation for these previously isolated populations, the Kent Housing and Human Services Department provided a CDBG grant to ReWA to support the Senior Nutrition and Wellness Program. The Program provides congregate meals and wellness education to seniors at a Birch Creek Apartments site. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Actions taken to address obstacles to meeting underserved needs. 91.220(k);91.320(j) See response above. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) To increase economic opportunities,the City invested in the Washington CASH Kent Micro-enterprise Initiative, which provided business training to individuals who own or are developing businesses. KC-DIG also sponsored a small business development workshop. The City continues to look for opportunities to partner with nonprofits and other community organizations to apply for planning and implementation grants to increase economic opportunity for its residents. CAPER 13 OMB Control No:2506-0117(exp.07/31/2015) Page 36 Actions taken to develop institutional structure. 91.22O(k); 91.320(j) The City continued to work with King County, suburban cities,the City of Seattle, United Way of King County and other entities to develop Family Housing Connection, a countywide program committed to the goal of reducing the burden on families experiencing homelessness in King County by providing a single access point for shelter and housing resources. Because families are often placed on a waitlist for permanent housing,the City also worked with its partners to develop programs and mechanisms to assist people until housing is secured. Staff continued to participate on The Seattle Foundation Center for Community Partnerships Advisory Committee. The purpose of the Center is to advance collaborative 'systemic change to achieve greater economic and racial equity in King County.This will be accomplished by working across various interconnected issues with diverse partners including community members, government representatives, funders and business leaders. It is anticipated that this work will have a positive impact on institutional structure. Additionally, staff participated on the Design Committee of Communities of Opportunity, an Initiative of The Seattle Foundation and King County to decrease disparities among those most negatively impacted in the areas of housing, health, and economics: ' Actions taken to enhance coordination between public and private housing and social service agencies. 91.22O(k); 91.32O(j) The City was instrumental in developing relationships between these entities and continued to work collaboratively through the Homeless Forum(a monthly meeting of housing and support service providers),South King Council of Human Services,South King County Housing Development Group, and the King County Housing Development Consortium. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Recommendations from the City's Analysis of Impediments to Fair Housing Choice included: Recommendation I: Expand current education and outreach efforts The City continued to work on this recommendation by: (1) Posting fair housing materials on its website; (2) Providing fair housing articles/information/notices in electronic communications to the Kent Cultural Diversity Initiative Group; (3) Providing fair housing materials to apartment complexes through its police department; and (4) Distributing a Fair Housing Equity Assessment Survey to protected groups. Recommendation II: Continue ongoing enforcement activities CAPER 14 OMB Control No:2506-0117(exp.07/31/2015) Page 37 CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The City monitored its CDBG program throughout the year, and provided an on-site monitoring visit of the Emergency Feeding Program, a newly funded agency. New agencies receive an on-site visit after one year of funding to ensure that they are on the right track and necessary corrections can be implemented immediately. The CDBG Program Coordinator also met with EFP project staff before and during the contract year. The following standards and procedures were used to monitor CDBG funded agencies: • Programs funded by the City must maintain high standards. Organizations are informed via the CDBG Agreement that the failure to comply with contractual requirements and regulations could result in remedial actions and/or the termination of funding. • Projects received quarterly monitoring. Programs that needed guidance in achieving performance measures or adhering to contractual requirements received technical assistance, were required to attend a meeting with City staff, and/or received an on-site monitoring visit. Quarterly performance reports were reviewed by the Human Services Commission. • Monitoring concerns/finding were reviewed with agency staff and documented in writing. When applicable, timely corrective action was required. • Agencies were required to provide supporting documentation or written communication verifying that deficiencies were corrected, Citizen Participation Plan 91.105(d);91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. • A Public Notice was posted on the City of Kent website on Thursday, February 5, 2015. A link to the website was provided to non-profits, South King County Planners, and stakeholders in the Kent area. In addition, a link to the electronic notice was provided to participants of the Kent Cultural Diversity Initiative Group and other organizations that have contacts with ethnic/racial minorities, non-English speaking persons, and people with disabilities. • A copy of the Public Notice and the CAPER were posted in the Housing and Human Services Office and at City Hall. • The Kent community and stakeholders were also invited to provide comments at a public hearing held at the Kent Human Services Commission meeting on February 19, 2015. CAPER 16 OMB Control No:2506-0117(exp.07/31/2015) Page 38 CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. There were no changes in the City's program objectives.The City does not anticipate major changes in programs. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. CAPER 17 OMB Control No:2506-0117(exp,07/31/2015) Page 39 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director ® Phone: 253-856-5100 yo Fax: 253-856-6050 ENT WWAS HI N6-0N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 February 26, 2015 TO: Kent City Council Parks and Human Services Committee FROM: Lori, Hogan, Superintendent of Recreation & Cultural Services SUBJECT: 2015 Washington State Slo-Pitch Umpires Association Agreement - Recommend MOTION: Move to recommend council authorize the mayor to sign a goods and services agreement with Washington State Slo-pitch Softball Umpires Association in an amount not to exceed $40,000.00, for the 2015 season umpire coverage, subject to final terms and conditions acceptable to the parks director and the city attorney. SUMMARY: Participating teams in the City of Kent Adult Softball Program annually select their preferred umpires association to provide umpire coverage for league play. Each year, up to 180 teams play in league games covered by the Washington State Slo-pitch Umpires Association Agreement. As a result, the 2015 contract will likely exceed $35,000.00. EXHIBITS: Goods and Services Agreement BUDGET IMPACT: Participant fees cover all costs for this program, and budgeted in the Recreation Operating Budget Page 40 �® Page 41 KEl.�T wws" "c.ox GOODS & SERVICES AGREEMENT between the City of Kent an Washington State SIo-pitch Umpires Association THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Washington State Slo-pitch Umpires Association organized under the laws of the State of Washington, King County, located and doing business at 19516 63rd PL NE, Kenmore, WA 98028 (hereinafter the "Vendor"). AGREEMENT I. DESCRIPTION OF WORK. Vendor shall provide the following goods and materials and/or perform the following services for the City: Description: Adult Slowpitch Softball Umpiring Start time/Duration/Stop Time: April 1, 2015 to September 30, 2015 Event Location: City of Kent and Kent School District Athletic Fields The vendor agrees to credit the City of Kent $20.00 and One (1) dozen approved softballs for failure to provide umpire services for a scheduled game, per occurrence. Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and services through other sources. II. TIME OF COMPLETION. Upon the effective date of this Agreement, Vendor shall complete the work and provide all goods, materials, and services by completion of the Softball Season, September 30, 2015. III. COMPENSATION. The City shall pay the Vendor an amount not to exceed 1 person/multiple games-$33.00 per game; 2 person/multiple games-$56.00 per game, including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the following schedule: GOODS & SERVICES AGREEMENT - 1 (Over$10,000.00, including WSST) Page 42 Washington State Slo-pitch Umpire Association will submit an itemized invoice of games worked, umpires per game and fee incurred. Invoice may be divided into portions of the season, either on a monthly or bi-monthly schedule or one invoice for the entire program/season. If the City objects to all or any portion of an invoice, it shall notify Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, materials or services. If Vendor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and Vendor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Vendor. B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which Vendor's services under this Agreement will be performed. C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. GOODS & SERVICES AGREEMENT - 2 (Over$10,000.00, including WSST) Page 43 E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Vendor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Vendor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, section XIV(D), within fourteen (14) calendar days of the date Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VII, Claims, below. The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY GOODS & SERVICES AGREEMENT - 3 (Over$10,000,00, including WSST) I Page 44 CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. B. Records. The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). VIII. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. IX. WARRANTY. This Agreement is subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and Vendor's representations to City. The Vendor shall correct all defects in workmanship and materials within one (1) year from the date of the City's acceptance of the Contract work. In the event any part of the goods are repaired, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for one (1) year from the date such correction is completed and accepted by the City. The Vendor shall begin to GOODS & SERVICES AGREEMENT - 4 (Over$10,000.00, including WSST) Page 45 correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. X. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Vendor, its sub-contractors, or any person acting on behalf of the Vendor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XI. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. XII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference. XIII. WORK PERFORMED AT VENDOR'S RISK. Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Vendor's own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. GOODS & SERVICES AGREEMENT - 5 (Over$10,000.00, including WSST) Page 46 B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XI of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. GOODS & SERVICES AGREEMENT - 6 (Over$10,000.00, including WSST) Page 47 IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. VENDOR: CITY OF KENT: By: By: (signature) (signature) '.. Print Name: Print Name: Suzette Cooke Its Its Mayor (title) '.. DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: VENDOR: CITY OF KENT: Dale McGregor David E. Heldt/Kent Commons Washington State Slo-pitch Umpires City of Kent 19516 63rd PL NE 220 Fourth Avenue South Kenmore, WA 98028 Kent, WA 98032 425-481-2005 (telephone) (253) 856-5000 (telephone) 425-481-2005 (facsimile) (253) 856-6000 (facsimile) APPROVED AS TO FORM: Kent Law Department In this fell you may enter electronic file path whom he mn has been saved [ .Y Y ie R P erei faR ] GOODS &SER%,1ICES AGREEMENT - 7 (Over$10,000.00, including WSST) Page 48 DECLARATION CITY OF (GENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. Dated this day of 200_. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 1 of 3 Page 49 I, CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. I EEO COMPLIANCE DOCUMENTS - 2 of 3 i Page 50 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the_ (date) , between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. Dated this day of 200_. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 of 3 Exhibit A Page 51 Insurance Requirements for Softball Agreement Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of this Agreement by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on ISO occurrence form CGT 00 01 and shall cover liability arising from premises, operations, independent contractors, personal injury and advertising injury, and liability assumed under the insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 1185. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with the limits no less than $2,000,000 per each occurrence, 2,000,000 general aggregate. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on a,,Page52 policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. 4. City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the Agreement. F. Subcontractors Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage's for the subcontractors shall be subject to all of the same insurance requirements as state herein for the Contractor. Page 53 Parks, Recreation and Community Services Jeff Watling, Director Phone: 253-856-5100 l Fax: 253-856-6050 KEN WASHINGTON Address: 220 Fourth Avenue S. Kent, WA 98032-5895 February 26, 2015 TO: Kent City Council Parks and Human Services Committee FROM: Lori, Hogan, Recreation & Cultural Services Superintendent SUBJECT: Land O' Frost Youth Sports Programs Donation - Recommend MOTION: Move to recommend council authorize the mayor to accept the donation from the Land O' Frost 2015 Youth Sports Sponsorship Program in the amount of $19,000.00, to amend the budget and authorize the expenditure of the funds subject to the donation agreement terms and conditions, and to sign all necessary documents, subject to terms and conditions acceptable to the parks director and the city attorney. SUMMARY: Land O' Frost believes in the importance of families participating together in healthful, well-rounded experiences. They are grateful for the opportunity to give back to deserving communities and help keep children involved in positive character-building activities. The Land O' Frost Youth Sponsorship Program provides funds to local communities to help offset some of the costs associated with organizing and operating their youth sports programs for children up to 10 years old. Land O' Frost youth sponsorships began in 2002, and since that time, has grown to include more than 300 leagues, 12,500 teams, and 125,000 players. Since its inception, the Land O' Frost Youth Sponsorship Program has sponsored over one million players. The $19,000 donation will fund sponsorships for youth programs for the 2015 season, EXHIBITS: Land O' Frost Youth Sponsorship Agreement BUDGET IMPACT: Revenue and expenses impact the Youth Sponsorship Budget Page 54 x`VIM Ci{v of Kell ��: �> Page55 1 Pforks Ana PACV06911 ll,�€�ltt�'T+fld`}�`C`�i�'fl�SC►�lb�11�' ".f�E:� IM CDI;%Atg will bm t-Wed 1n i}ra tpre"415 Lad 0111to limb strM10tAtippiqum fot 11t e��t,71!$�t i�� #7�p1eA,n�ki�t; ���`?➢14��b➢t�I�dd�➢�i�sB tt�- �Rp$o-'a@6t9"tti §�5871i x JX4 � � $t➢ , -fvt gneoviM xlf➢rt coonhwaryl,a;t1s4mlif'mialfi�mnDrombtlt51,agls; s z �rfat�lfS� ` fs° I '11as5;"Ol*p W df Acbeppm0anks➢ i53 rlrtllt� IVwita �VPOIt 's�sae i�€'r i tw!Itapanitr tans sit ago,saga of til r ptrran�tErsl ����+ xtritittE�c+�afr� +aE' ts�y� isers $.CtPw➢LE� °�6i1 ��r�le�g€�4„ rdmt6lkt 40 ifta �sl r� a srltE�� grans Este 4f"ld x Yam ii 7t4t�tlet1 iasCtr�citat[a ➢1 ntd eta tat tr3ntS�ne�M3 iha R,µn6 ., �rr��t`b�#1.l�ft��';erttl3Sl�6h�#E,gc�ta t �cras'��� �r,na,t�tea l���at:�z�la��f� sti� si#ar llrtt ttnGca t i mm ugd Gsg fins. Minn io puvsf#IV*mat llrananrsis3 . Opp% frs �au�rt l[nc��lan c!l�49�'1Fsds#pt�ftl� ngG 6tk pity imagri t Ott t�>nntt r�aic�n a7nmwarass `x2x5a (er5 _ ' ad br be:dhp tdv teOft w=_gy#ALor spo"oil play, olmuo $ttmtu➢raif ' s�ah3f�&�v$C� 1�a�a}aY➢n£mdt [tea Wf;J94h.R4e XPR gAMO 9s➢ ai a It i as sPm v e aita[aaci r04,0443 ate guar-i-tem l�iSiassi�P�,;; C.mt>$➢�'➢° a�E tgt+c➢ih�ghrtil`erkpa �rruilW��rea�tx�ie�t�ut lt�war l�� ror elv rzGscc I • ' Am"ErdMioaf5mfls mnrumi RAW)uzu pI.A2➢atd t ombutt, tw,"Ekriwoof16L I? 1`cxttlhg�tcris€dYtn'sttz�f�fnte�. '�a�lpnmvldc��intt� 8"➢'�t�}ptrfr. it m l;3Se�f Wltf tam p`r#ir�+s'tiWtY�u'vasm�4 mtta p$r,➢rar�.+� 4`�1P�iFf�t �h�t.�nr1 C3' 1''845�➢6�45#'➢!<1 YiEt '6bne1kprly S1 , `fMd+ rSITS$.{E@ `�E EIt)It116�'�4.Th's jk`amimo 0Ybo Irrf�rrttsp�t tm��➢t>tif�m¢i➢g➢1a�l.rant®a��riat�1'�►aru 1 ,t I lttttl Caa$1119 1d4rr�ti diw[J n€t13b� 001VF sl RepYasaa$mi1Pi a a M1 Page 56 Page 57 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 Jv ® Fax: 253-856-6050 WASH Address: 220 Fourth Avenue S. '... Kent, WA. 98032-5895 February 26, 2015 TO: Kent City Council Parks and Human Services Committee FROM: Brian Levenhagen, Parks Planning and Development Planner SUBJECT: King County Youth Sports Facility Grant Agreement for Play Equipment at Kent Memorial Park — Recommend MOTION: Move to recommend council authorize the mayor to accept the Youth Sports Facility Grant from King County in the amount of $75,000.00, to amend the budget and authorize expenditure of the grant funds subject to the grant terms and conditions, and to sign all necessary documents, subject conditions acceptable to the parks director and city attorney. SUMMARY: Staff applied for and received a $75,000,00 Youth Sports Facilities Grant from the King County Department of Natural Resources Parks Division for renovation of the play area and installation of a wiffleball field at Kent Memorial Park. The existing playground at the park was installed in 1997. A number of play elements have broken and been removed, and the existing playground has sand for safety surfacing making much of the play area inaccessible. A new playground, in conjunction with the addition of a wiffleball field, will make Kent Memorial Park a unique destination playground for children in our community. The addition of a q p Y9 wiffleball field will appeal to kids who enjoy playing sports, while still offering more traditional play opportunities like climbing, swinging, spinning, running and jumping in the re-developed play area. EXHIBITS: King County Department of Natural Resources Parks Division Grant Agreement BUDGET IMPACTS: Revenue and expenses impact the Parks Lifecycle Budget Page 58 Page 59 -- I I King County YOUTH SPORTS FACILITIES GRANT CONTRACT—2015 DepartmeaUDivision Natural Resources and Parks / Parks Division Agency: Kent Parks Project Title: Kent Memorial Park Playground and Wiffleball Field Contract Amount: $75,000 Fund Code: 1638 Contract Period From: January 1,2015 To December 31,2016 Contract Number: 5734116 j I THIS CONTRACT is entered into by KING COUNTY (the "County'), and Kent Parks (the "Agency"), whose address is 220 4th Ave S,Kent,WA 98032, WHEREAS,King County is the manager of the Youth Sports Facilities Grant(YSFG)Program; WHEREAS, the Agency is either a public agency or a non-profit organization whose land or facility will,provide recreational or athletic opportunities primarily to youth under 21 years of age; WIIEREAS, Icing County has selected the identified agency to be awarded a Youth Sports Facilities Grant to assist in capital improvements for increased recreational opportunities; WHEREAS, the Agency and/or landowner whose property will receive these improvements will develop,program,operate,and maintain the facility to address a recreation need in King County; WHEREAS,King County has the authority under KC Ordinance 10454 to enter into agreements for the use of Ming County funds by public agencies and/or non-profit organizations to provide a service to the public, .............. I f I i Page g i Page 60 NOW THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned,to be made and performed by the parties hereto,the parties covenant and do mutually agree as follows: 1. SCOPE.OF SERVICES The Agency shall provide services and comply with the requirements set forth hereinafter and in the following attached exhibits,which are incorporated herein by reference: ® Scope of Services Attached hereto as Exhibit I ® Budget Attached hereto as Exhibit II ® Invoice Voucher Attached hereto as Exhibit Ill ® Reporting Attached hereto as Exhibit IV ® Design Documents Attached hereto as Exhibit V i ® Insurance Certificate Attached hereto as Exhibit VI ® W-9 Attached hereto as Exhibit VII 2. TERM OF CONTRACT This Contract shall commence on the 1st day of danuarv, 2015, and shall expire on the 31st day of December, 2016,unless extended or terminated earlier,pursuant to the terms and conditions of the Contract. 3. PREMISES This grant project is located at:Kent Memorial Park Commonly known as{Kent Memorial Park}, and referred to herein as "the Premises." 4. PARTIES All communication,notices,coordination, and other tenets of this Contract shall be managed by: On behalf of King County: Butch Lovelace,YSFG Program Manager King County Department of Natural Resources and Parks 201 South Jackson Street, Suite 700 Seattle,WA 98104-3855 Email: butch.lovelaee(cdkin c�ty.g_ov Phone: 206.477.4577 I Page 2 of 13 Page 61 On behalf of: Brian Levenhagen Kent Parks 220 Ath Ave S Kent,WA 98032 Email: bjlevenhagen@lceutwa.gov Phone: 253.856.5116 5. COMPENSATION AND METHOD OF PAYMENT A. The County shall reimburse the Agency for satisfactory completion of the services and requirements specified in this Contract after the agency submits an invoice and all accompanying reports as specified in the attached exhibits. The County will initiate authorization for payment after approval of corrected invoices and reports. The County shall snake payment to the Agency not more than 30 days after a complete and accurate invoice is received. B. The Agency shall submit its final invoice and all outstanding reports within 15 days of the date this Contract expires or is terminated. If the Agency's final invoice and reports are not submitted by the day specified in this subsection,the County will be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice. 6. OPERATING BUDGET When a budget is attached hereto as exhibit II,the Agency shall apply the funds received from the County under this Contract in accordance with said budget. If, at any time during the Term of this Contract,the Agency expects that the cumulative amount of transfers among the budget categories, i.e. Project Tasks, may exceed 10% of the Contract amount, then the Agency shall request an amendment to this Contract. Supporting documents necessary to explain fully the nature and purpose of the amendment must accompany each request for an amendment. County approval of any such amendment shall not be unreasonably withheld. 7. COMMUNICATION The Agency shall recognize King County Parks as a fiscal sponsor for the grant project in the following manner: A. Plaque: At the time of project completion or dedication, whichever comes first, the Agency shall install on or near the facility a plaque provided by the County that notes King County as a fiscal sponsor. B. Events: The Agency shall invite and recognize King County Parks at all events promoting the project daring construction,and at the final project dedication. C. Community relations: The Agency shall recognize King County Parks as a fiscal sponsor in all social media,websites, brochures, banners,posters, press releases, and other promotional material related to the Project. Page 3 of 13 l I Page 62 8. PUBLIC ACCESS;PRIORITY OF USE; SCHEDULING The Agency shall to the greatest extent reasonably possible make the project available for use by the general public without imposing unreasonable requirements for public use. The Agency shall to the greatest extent reasonably possible give priority of use to persons under the age of twenty- one. Fees for use of the project shall be no greater than those generally charged by public operators of similar facilities in King County. The period of time that the Agency must provide public access and priority of use is based on the level of County funding as set forth below.If the facility is removed from public recreational use before the end of the specified period, then the Agency shall reimburse the County's funding on a pro ram basis, determined by dividing the number of years of lost public use by the total years of required dedication, multiplied by the total County grant amount. i By way of example only, if the County makes a $10,000 grant to Agency X, then the agency's project must be dedicated to public use and priority of use by youth for 5 years. If Agency X eliminates public access to the project after 3 years, such that 2 years of public access and youth priority are lost,then Agency X must repay the County$4,000(2/5 * 10,000=$4,000), I Range of County Grant Required Period of Dedicated Public Use/Youth Priority 0414,999 5 $15,000-$29,999 8 $30,000-$49,999 12 $50,000-$75,000 15 If the completed project is subject to scheduling or reservation for use,then the Agency shall post the use schedule and the Agency's scheduling or reservation policies,practices,and information in a highly visible location near the project and/or on their website; and the Agency shall permit the public to schedule or reserve use of the completed project consistent with the requirements of this section 8. i Agency's duties under this section 8 will survive the expiration or earlier termination of this contract. 9. GREEN BUILDING King County is committed to promoting and using green building practices in construction projects. Though not required,Ring County strongly encourages practices that conserve resources, use recycled content materials,maximize energy efficiency, and otherwise consider environmental, economic and social benefits in the design and construction of a building project. to. INTERNAL CONTROL AND ACCOUNT]NG SYSTEM I The Agency shall establish and maintain a system of accounting and internal controls which complies with applicable, generally accepted accounting principles, and governmental accounting and financial reporting standards in accordance with Revised Code of Washington(RCW) Chapter 40.14. Page 4 of 13 Page 63 i 11. MAINTENANCE OF RFCORDS i i A. The Agency shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by the County to ensure proper accounting for all Contract funds and compliance with this Contract. B. "These records shall be maintained for a period of six(6) years after the expiration or earlier termination of this Contract unless permission to destroy them is granted by the Office of the Archivist in accordance with Revised Code of Washington(RCW)Chapter 40.14. C. The Agency shall inform the County in writing of the location, if different from the Agency address listed on page one of this Contract, of the aforesaid books, records, documents, and other evidence and shall notify the County in writing of any changes in location within ten (10)working days of any such relocation. 12. RIGHT TO INSPECT King County reserves the right to review and approve the performance of Agency with regard to this Contract, and, at its sole discretion, to inspect or audit the Agency's records regarding this Contract and the Project upon reasonable notice during normal business hours. 13. COMPLIANCE WITH ALL LAWS AND REGULATIONS The Agency, in cooperation and agreement with the owners of the Premises, shall comply with all applicable laws, ordinances and regulations in using funds provided by the County, including, without limitation, those relating to providing a safe working environment to employees and, specifically, the requirements of the Washington Industrial Safety and Health Act(WISHA); and, to the extent applicable, those related to "public works," payment of prevailing wages, and competitive bidding of contracts. The Agency specifically agrees to comply and pay all costs associated with achieving such, compliance without notice from Icing County; and further agrees that King County, does not waive this section by giving notice of demand for compliance in any instance. The Agency shall indemnify and defend the County should it be sued or made the subject of an administrative investigation or hearing for a violation of such laws related to this Contract. 14. CORRECTIVE ACTION A; If the County determines that a breach of contract has occurred or does not approve of the Agency's performance, it will give the Agency written notification of unacceptable performance. The Agency will then take corrective action within a reasonable period of time, as may be defined by King County in its sole discretion in its written notification to the Agency. B. The County may withhold any payment owed the Agency until the County is satisfied that corrective action has been taken or completed. Page 5 of 13 Page 64 I i 15. TERMINATION A. The County may terminate this Contract in whole or in part, with or without case, at any time during the Term of this Contract, by providing the Agency ten (10) days advance written notice of the termination. i B. If the termination results from acts or omissions of the Agency, including but not limited to misappropriation, nonperforniance of required services, or fiscal mismanagement, the Agency shall return to the County immediately any funds, misappropriated or unexpended, which have been paid to the Agency by the County. C. Any Ring County obligations under this Contract beyond the current appropriation year are conditioned upon the County Council's appropriation of sufficient funds to support such obligations. If the Council does not approve such appropriation, then this Contract will terminate automatically at the close of the current appropriation year. 16. FUTURE SUPPORT,UTILITIES AND SERVICE The County makes no commitment to support the services contracted for herein and assumes no obligation for future support of the activity contracted for herein except as expressly set forth in this Contract. The Agency understands, acknowledges, and agrees that the Comity shall not be liable to pay for or to provide any utilities or services in connection with the construction, operation,maintenance,or use of the project contemplated herein. 17. HOLD HARMLESS AND INDEMNIFICATION The Agency agrees for itself, its successors, and assigns, to defend, indemnify, and hold harmless Ding County, its appointed and elected officials, and employees from and against liability for all claims, demands, suits, and judgments, including costs of defense thereof, for injury to persons, death, or property damage which is caused by, arises out of or is incidental to any use of or occurrence on the Project that is the subject of this Contract,or the Agency's exercise of rights and privileges granted by this Contract, except to the extent of the County's sole negligence. The Agency's obligations under this section shall include: A. The duty to promptly accept tender of defense and provide defense to the County at the Agency's own expense; B. Indemnification of claims made by the Agency's employees or agents; and I C. Waiver of the Agency's immunity under the industrial insurance provisions of Title 51 RCW. but only to the extent necessary to indemnify Icing County, which waiver has been mutually negotiated by the patties. In the event it is necessary for the County to incur attorney's fees, legal expenses or other costs to enforce the provisions of this section, all such fees, expenses and costs shall be recoverable from the Agency. In the event it is determined that RCW 4.24.115 applies to this Contract, the Agency agrees to protect, defend, indemnify and save the County, its officers, officials, employees and agents from any and all claims, demands, suits, penalties, losses damages judgments, or costs of any kind whatsoever for bodily injury to persons or damage to property(hereinafter"claims"),arising out of or in any way resulting from the Agency's officers, employees, agents and/or subcontractors of all tiers, acts or omissions, performance of failure to perform the rights and privileges granted under Page 6 of 13 _. __.. Page 65 this Contract, to the maximum extent permitted by Iaw or as defined by RCW 4.24.115, as now enacted or hereafter amended. A hold harmless provision to protect King County similar to this provision shall be included in all Contractor or Subcontractor Agreements entered into by Agency in conjunction with this Contract. Agency's duties under this section 17 will survive the expiration or earlier termination of this contract. 18. INSURANCE A. Liability Insurance Requirements.Notwithstanding any other provision within this Contract, the Agency shall procure and maintain the following Minimum Limits of Insurance and shall require their contractors to procure and maintain: 1. Commercial General Liability. (to include Products-Completed Operations) insurance against claims for injuries to persons or damages to property that may arise from or in connection with activities under this Contract. General liability insurance shall be as broad as that provided by Commercial General Liability "occurrence"form CG0001 (Ed. 11/85). The insurance limits shall be no less than One Million dollars ($1,000,000) combined single limit per occurrence and Two million dollars ($ 2,000,000) in the aggregate for bodily injury and property damage 2. Automobile Liability. Insurance Services form number CA 00 Ol (Ed. 1/80) any auto. If the grant includes the use of automobiles, the Limit of Liability shall be no less than One Million dollars($ 1,000,000)per occurrence. 3. Workers C m onsation/Stop Gap. If the recipient or its contractors has employees, parties shall provide Statutory Workers Compensation coverage and Stop Gap Liability for a limit no less than One Million dollars($1,000,000) 4. Professional Liability. If the grant includes the use of Professional Services, a Per Clainn/Aggregate Limit of$ 1,000,000. shall be provided. B. If the grant involves the construction of a capital project or involves the purchase of equipment greater than $ 5,000.00 in value, the Agency shall provide "All Rislc" Builders Risk or Property" coverage for the Rill replacement value of the project/property bat/purchased. King County shall be listed as a Loss payee as our interests may appear. C. King County and its officers, officials, employees and agents shall be covered as additional insured with respect to liability arising out of activities performed by tine Agency and its contractors. Additional Insured status shall include Products-Completed Operations. j i D. To the extent of the Agency's or its contractor's nogligence,their insurance respectively shall be primary insurance with respect to the County, its officers, employees and agents. Any insurance or self insurance maintained by the County, and its officers, officials, employees or agents shall not be subjected to contribution in favor of the Agency or its contactors insurance and shall not benefit their in any way. Page 7 of 13 Page 66 j i i The Agency's and its contractors' insurance shall apply separately to each insured against whom a claim is made or a lawsuit is brought,subject to the limits of the insurer's liability. E. Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except by the reduction of the applicable aggregate limit by claims paid,until after thirty(30) days' prior written notice has been given to and change in coverage accepted by Ding County. F. The insurance provider must be licensed to do business in the State of Washington and maintain a Best's rating of no less than A VIII. The Agency must provide a Certificate of Insurance and Additional Insured Endorsement to the(Exhibit VII), and upon written request of the County, provide a duplicate of the policy as evidence of insurance protection. The Agency shall be responsible for the maintenance of their contractors' insurance documentation. G. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a certification of self-insurance shall be attached hereto and be incorporated by reference and shall constitute compliance with this section. IL The Agency's duties under this section 18 shall survive the expiration or earlier termination of this Agreement. The Agency understands, acknowledges and agrees that for the relevant j period of public use set forth in section 8,the Agency shall maintain insurance and name the County as an additional insured,all of which shall be consistent with the requirements of this section 18. I 19. NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPOWrUNl'1'Y A. Nondiscrimination in Employment During performance of this Contract, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of the employee or applicant's sex, race, color, marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age except by minimum age and retirement provisions,unless based upon a bona fide occupational qualification. B. Equal Employment Opportunity Efforts The Contractor will undertake, and require all Subcontractors to undertake equal employment opportunity efforts to ensure that applicants and employees are heated,without regard to their sex,race,color,marital status, national origin, religious affiliation, disability, sexual orientation, gender identity or expression or age. Equal employment opportunity efforts shall include,but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeships. The Contractor agrees to post, and to require Subcontractors to post in conspicuous places available to employees and applicants for employment notices setting forth this nondiscrimination clause. In accordance with KCC 12.16.010.J, "equal employment opportunity efforts"shall mean active efforts to ensure equal opportunity in employment that is free from all forins of discrimination. Ref: KCC 12.16.020. Page 8 of 13 Page 67 _.._ I, C, Equal Benefits to Employees with Domestic Partners Pursuant to Ordinance 14823, Icing County's `Equal Benefits" (EB) ordinance, and related administrative rules adopted by the County Executive, as a condition of award of a contract valued at $25,000 or more, the Contractor agrees that it shall not discriminate in the provision of employee benefits between employees with spouses, and employees with domestic partners during the performance of this Contract. Failure to comply with this provision shall be considered a material breach of this Contract, and may subject the Contractor to administrative sanctions and remedies for breach. D. Nondiscrimination in Subcontracting Practices. During the term of this Contract, the Contractor shall not create barriers to open and fair opportunities to participate in County contracts or to obtain or compete for contracts and subcontracts as sources of supplies, equipment, construction and services. In considering offers from and doing business with subcontractors and suppliers, the Contractor shall not discriminate against any person because of their sex, race, color, marital status, national origin,religious affiliation,disability, sexual orientation, gender identity or expression or age except. by minimum age and retirement provisions, unless based upon a bona fide occupational qualification. E. Compliance with Laws and Regulations. I The Contractor and all Subcontractors shalt comply fully with all applicable,federal, state and local laws, ordinances, executive orders and regulations that prohibit discrimination. These laws include, but are not limited to, Chapter 49.60 RCW, Titles VI and VII of the Civil Rights Act of 1964, the American with Disabilities Act, and the Restoration Act of 1987. KCC chapters 12.16, 12.17 and 12.18 are incorporated herein by reference and the requirements in these code sections shall specifically apply to this Contract, The Contractor and all Subcontractors shall further comply fully with any equal opportunity requirements set forth in any federal regulations, statutes or rules included or referenced in the contract documents. F. Small Contractors and Suppliers Policy. Policy. It is King County policy that Small Contractors and Suppliers (SCS) have equitable opportunities to participate in the performance of goods and services contracts issued by King County, and that contractors and subcontractors shall afford equal opportunity in employment while providing supplies and services for and to King County. Inquiries and Information Regarding King County Certified SCS Firms. Direct inquiries on how to apply for SCS certification, or obtain a list of King County Certified Firms to the King County Business Development and Contract Compliance (BDCC) office by telephone at 206-263-9734.Information about becoming a King County Certified SCS Firm, as well as a Directory of Icing County Certified Firms is available at: http://www.kingeounty.gov/bdee. Definitions. The following definitions shall apply throughout this Section. 1. "Administrator"means the Director of Finance, 2. "Certified SCS Firm" means a business that has applied for participation in King County's Contracting Opportunities Program, and has been certified as an SCS by the Icing County BDCC office. Page 9 of 13 i i Page 68 3. "Small Contractor or Supplier" or"(SCS)" means that a business and the person or persons who own and control it are in a financial condition,which puts the business at a substantial disadvantage in attempting to compete for public contracts. The relevant financial condition for eligibility under the Contracting Opportunities Program is based on a dollar ceiling for standard business classifications that is set at fifty percent (50%) of the Federal Small Business Administration (SBA) small business size standards using the North American Industrial Classification System (NAICS),and an Owners'Personal Net Worth less than$750IC dollars. G. Compliance with Section 504 of the Rehabilitation Act of 1973, as amended (Section 504) and the American with Disabilities Act of 1990 as amended(ADA). i Pursuant to Title II of the ADA,and Section 504,Icing County must not discriminate against people with disabilities in providing services, programs or activities even if those services, programs or activities are carried out by contractors. The Contractor agrees that it shall provide all programs, services, and activities to County employees or members of the public under this Contract in the same manner as Icing county is oblicated to under Title H of the ADA, and Section 504 and shall not deny participation of the benefits of such services, programs, or activities to people with disabilities on the basis of such disability. Failure to comply with this Section 7.I.H shall be a material breach of, and grounds for the nmnediato termination of,this Contract. The Contractor agrees to provide to persons with disabilites access to programs, activities and services provided under the Contract,as required by the disability access laws as defined by KCC 12.16. The Contractor shall not discriminate against persons with disabilities in providing the Work.In any subcontracts for the programs, activities and services tinder their Contract, the Contractor shall include the requirement that the Subcontractor provide to persons with disabilities access to programs, activities and services provided under the Contract, as required by the disability access laws as defined by KCC 12,16; that the Subcontractor shall not discriminate against persons with disabilities in providing the Work under the Contract; and that the Subcontractor shall provide that the County is a third party beneficiary to that required provision. H. Sanctions for Violations- Any violation of the mandatory requirements of the provisions of this Section shall be a material breach of Contract, for which the Contractor may be subject to damages, withholding payment and any other sanctions provided for by Contract and by applicable law. 21. CONFLICT OF INTEREST KCC Chapter 3.04 (Employee Code of Ethics) is incorporated by reference as if fully set forth hence, and the Agency agrees to abide by all conditions of said chapter. Failure by the Agency to comply with any requirement of said KCC Chapter shall be a material breach of contract. 22. POLITICAL ACTIVITY PROHIBITED None of the funds, materials, properly, or services provided directly or indirectly under this Contract shall be used for any partisan political activity or to further the election or defeat of any candidate for public office, Page 10 of 13 Page 69 i i 27. WAIVFR OF DEFAULT I Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the Contract shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Contract unless stated to be such through written approval by the County, which shall be attached to the original Contract. 28. TAXES I The Agency agrees to pay on a current basis all taxes or assessments levied on its activities and property, including, without limitation, any leasehold excise tax due tinder RCW Chapter 82.29A; PROVIDED,however,that nothing contained herein will modify the right of the Agency to contest any such tax, and the Agency will not be deemed to be in default as long as it will, in good faith, be contesting the validity or amount of any such taxes. I 29. WASHTNGTON LAW CONTROLLING:WHERE ACTIONS BROUGHT This Contract is made in and will be in accordance with the laws of the State of Washington,which will be controlling in any dispute that arises hereunder. Actions pertaining to this Contract will be brought in Icing County Superior Court,King County,Washington. 30. PARAGRAPH HEADINGS The paragraph headings contained herein are only for convenience and reference and are not intended to be a part of this Contract or in any manner to define,limit,or describe the scope or intent of this Contract or the particular paragraphs to which they refer. 31. PUBLIC DOCUMENT This Contract will be considered a public document and will be available for inspection and copying by the public. 32. LEGAL RF,LATIONS Nothing contained herein will make, or be deemed to make, the County and the Agency a partner of one another, and this Contract will not be construed as creating a partnersbip or joint venture. Nothing in this Contract will create, or be deemed to create, any right, duty or obligation in any person or entity not a party to it. 33. SINGULAR AND PLURAL Wherever the context will so require, the singular will include the plural and plural will include the singular. Page 12 of 13 - _ Page 70 i 34. PERMITS AND LICE'NSES The Agency will obtain and maintain, at its own and sole costs and expense, all necessary permits, licenses and approvals required for the Project: 35. INTERPRETATION OF COUNTY RULES AND REGULATIONS If there is any question regarding the interpretation of any County rule or regulation, the County decision will govern and will be binding upon the Agency. 36. POLICF.POWERS OF THE COUNTY Nothing contained in this Contract will diminish, or be deemed to diminish, the governmental or police powers of the County. 37. ENTIRE AGREEMENT i c I i This Contract, including its attachments, constitutes the entire Contract between the County and the Agency. It supersedes all other agreements and understandings between them, whether written, oral or otherwise. ICING COUNTY AGENCY: FOR King County Executive Signature Date NAME(Please type or print),Title Date II 13 Page o 13 � Page 71 � i PxbibitI p ' Kinycaunty i I 1 Youth Sports Facilities Grant Scope of Services Please detail the scope of work to be performed under this contract as described in the YSFG application. You may use and expand upon the application text. Please be thorough in your description of both the entire project and how the YSFG grant will be spent on your project. Tliis project will renovate the playground area at Kent Memorial Park play area,replacing the playground (including swings,a merry-go round, and spinners), adding picnic tables and a new wiffleball field. City of Kent Parks will bring at least$79,500 to the project to replace the playground in the existing 5,289 square-foot playground. Kent Lions Club will contribute $25,000 to construct the picnic area and swings, Volunteers will be used to build the playground and do associated site work. The YSFG funds will be used for the field surfacing and fences of the wiffleball field. II I i f I Pa e 72 i- �X hi L Tl - i 5 _ yLL�1 4 v itg9i �_ t��� i k S�1} W d P � •p '_ � p - v o a 8 0 r+4 On Y d .20 # g k {4 c g�F 4�EL m e.Y^ Page 73 Exhibit III i KjNG �,D�AN7q Pq�2.�5 Sl fii3( , WKinaCQvnty Youth Sports Facility Grant Reimbursement Request Submit To: From: I Ding County Parks Organization: Attention:Butch Lovelace Address: 201 South Jackson, Suite 700 Seattle,WA 98104-3855 Contact: Phone: THIS REIMBURSEMENT REQUEST IS FOR ACTIVITIES/SERVICES RENDERED UNDER THE YOUTH SPORTS FACILITY III GRANT(YSFG)AGREEMENT IDENTIFIED AS: PROJECT NAME CONTRACT# �� THE COSTS AS PRESENTED IN THIS REQUEST WERE INCURRED BETWEEN THE.TIME PERIODS OF(DATES) TO ❑ CHECK WHEN THIS IS FINAL RE,IMBI REQUEST PLEASE READ CAREFULLY BEFORE SUBMYI'TING.AREIMBURSEMENT REQUEST It is the responsibility of the Agency(grant recipient)to clearly document and list with highlights the supporting documentation of the incurred expenses. You must also clearly and adequately document the match expended, Track these expenses and reimbursements on the budget form (Exhibit R) and submit this page,the budget form(Exhibit 1t), and all supporting documents together when requesting reimbursement. I I CERTIFY THAT THE REIMBURSEMENT REQUEST IN THE AMOUNT OF HAS BEEN INCURRED AND PAYMENT HAS BEEN MADE OR IS NOW DUE AND THAT NECESSARY RECEIPTS OR INVOICES ARE ATTACHED.I ALSO CERTIFY THAT THE MATCH EXPENDED ON THIS PROJECT AS NOTED ON THE BUDGET FORM IS ACCURATE AND DOCUMENTED. AUTHORIZED SIGNATURE DATE TI'CI,E I Page 74 ', II Exhibit IV j q L Ki ! NJ�PUn�l�1 UgIZkS j f r` Pf ng County 4Ell ila Youth Sports Facilities Grant Invoicing&Reeordkeeping 1, Ding County grant funds can be requested and paid to the Agency only after the costs have been incurred. To receive reimbursement,the Agency must submit to King County Parks an accurate and complete invoice based on the Budget (Exhibit H)with supporting documentation such as bills which have been paid, receipts or invoices that are due and payable. DO NOT SEND PARKS THE ORIGINALS; KEEP ORIGINALS IN YOUR PROJECT FILE AND SEND COPIES. 2. The attached budget form(Exhibit II),is the same budget form used for the application. That form should be used for tracking the budget and submitted when requesting reimbursement, either in pant or whole, mud updated through the life of the grant,It is used for all stages of the grant—application, contract submittal, and reimbursement request, 3. The Agency will receive reimbursement from King County within approximately 15 worldng days after Parks receives the invoice. The Agency must pay any bills due before or after receipt of County funds. 4. The Agency shall follow the guidelines as outlined in Sections 10 & 11 of the Contract related to recordkeeping, j i Page 75 Exhibit V yND��,b�ANlN Pgi2.�,5 latl�l� sl' KingCounty l e� .r Fa Youth Sports Facilities Grant Design Documents Please provide design documents and any specifications that detail the project,particularly related to the YSFG portion if part of a larger project. Scale your documents to 8 %x 11 inches if possible. Include the following details if applicable: ® Facility dimensions ® Specifications on drainage,irrigation, and lighting,fencing and other applicable information related to fields ® Material and equipment specifications ® Playgrounds: The manufacturer is usually able to provide a schematic design that details the layout and specific playground pieces ® Site plan I I _._. _.. LX �'t I�(9e 76 � I I i �DT24 Future Trail Connection to � Chandler's Bay Apartments j Wiffleball Field 0 DTO I 0 Drive p a I Picnic Areas Playground Benches ii III Kent M em oria OeT42 Playground Renovation Shelter Shelter LLJ CL Page 77 Exhibit VI Ki"9 CoNN��Pn��s r; x t t cr;' +vn9countY kg Youth Sports Facilities Grant Certificate of Insurance Please return a Certificate of Insurance naming King County as additional insured. See Sections 17 and 18 of the Contract for additional information regarding insurance requirements. Insurance requirements may vary depending on the scope of the project, Please call the YSFG project manager if you have questions related to the insurance requirements for your project. �I iill Ij I ICI i P rJ8 it / ® DATE(MM)OD(YYYY) CERTIFICATE OF LIABILITY INSURANCE 1/Bf2015 li THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . CONTACT Con nl E Scott _ PRODUCER NAME; Alllant Insurance Services, Inc. PHONE o SA) 206-204-9140 �c NoK 206-204-9205 720 Olive Way, Suite 1700 E-MAIL cscott@alliant.com Seattle WA 98101 DDRESR' _. .. - - INSURERS)AFFORDING COVERAGE NAICN _ INSURER A:Princeton Excess&Surplus 10786 INSURED KE583802 INsua£Re:Safet National Casuall Cor . 15105 City of Kent INSURER C: - - 220 Fourth Avenue South INSURERD: Kent WA 98032-5895 INSURER E: - INSURERF: COVERAGES CERTIFICATE NUMBER:2119060863 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED I THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWIT'Ih]STANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY F POLICY EXP LIMITS CTo TYPE OF INSURANCE INSD WVO EF POLICY NUMBER MMIDOlY YY MMIDDNYY A X COMMERCIAL GENERAL UABILITY N1-A3-RL-0000069-04 111/2015 IIJJ2016 EACH OCCURRENCE $5,000,000 D TO RENTED CLAIMS-rMDE X❑OCCUR PREMISES(Ea once $ MED EXP EX-y one arson) $ PERSONAL B ADV INJURY $ G_F_N'I.AGGREGATE LIM IT APPLIES PER: - GENERAt.AGGREGATE $ _ POLICY JET LOG PRODUCTS-COMPIOPAGG $ OTHER: SIR $250,000 1/112016 i1112D10 cuumED S G $5 D00,000 _ A AUTOMOBILE LIABILITY N1 A3-RL0000009-04 Ea acddent X ANYAUTO BODILY INJURY(Per Fe,son) $ AUTOSNED &6DULED OD BILYINJURY(Paracadent) $ NED P OPERTY DAM $ HIRED AUTOS NO 0& AUTOS Per aaldenn Deductible SIR $250,000 AED MBRELLALIAB OCCUR EACH OCCURRENCE $ XCESS LIAR CLAIMS-MADE AGGREGATE $ RETENTION$ B WORKERS COMPENSATION SP4052204 1112016 V112010 X PER OTH- STFTU ER AND EMPLOYERS'LIABILITY YIN ANY PROPRIETCRIPARTNERIEXECUTIVE �N/A E.L.EACH ACCIDENT $1,000,000' OFFICERIMEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYE $1.000,000 (Mandatory in NH) - Eyes.descdbeunder E.L.DISEASE-POLICY LIMIT $1,000,00D DESCRIPTION OF OPERATIONS below A Stop Gap Nt-A3-RL-0000069-04 1/112015 V112016 Each Occurrence $5,000,000 Aggregate $5,000,000 Deductible $250,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES.(ACORD 101,Addltlonel Remarks Schedule,maybe attached If more space Is required) *Work Comp has a$600,000 SIR RE: YSFG grant award contract requirement CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN King County DNR/Parks ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Butch Lovelace 201 South Jackson St.,7th FL AUTHORIZED REPREBE TIVE Seattle WA 98104 3855 - ©1588-2014 ACORD CORPORATION. Ali rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD '�, L Pa e 79 1 X /1), 0 1I V7y Form W 9 Request for Taxpayer Give form to the (Rev.January 2003) Identification Number and Certification requester.Do not send to the IRS. Department of the Treasury liumm l Revenue Se,aue ry Name City of Kent o- Business name,If different from above c o RT o Individual/ Exempt from backup '6 Check appropriate box. ❑ Sole proprietor ❑ Corporation ❑ Partnership ® Other 1 ....... ....... ® withholding 02 � Yn Address(number,street,and apt.or suite no.) Requester's name and address(optional) i a 220 Fourth Avenue South King County DNR/Parks-YSFG w city,state, and ZIP code 201 S. Jackson St., 7th Fl. a Kent WA 98032 List account number(s)here(optional) eu N Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box, For individuals,this Is your social security number(SSN). social security number However,for a resident alien, sole proprietor,or disregarded entity,see the Part I instructions on page 3. For other entitles, it Is your employer identification number(EIN).If you do not have a number, see How to get a TIN on page 3. or Note: If the account is in more than one name,see the chart on page 4 for guldelfnes on whose number Employer identification number to enter, 101 lalslf i Certification Under penalties of perjury, I certify that: 1. The number shown on this form Is my correct taxpayer identification number(or I am waiting for a number to be issued to me),and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or(b) I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all Interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (Including a U.S. resident alien). Certification instructions.You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, Item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement(IRA), and generally, payments other than Interest and dividends,you are not required to sign the Certification, but you must provide your correct TIN.(See the instructions on page 4.) sign Signature of Here U.S.pea ► Date ► Purpose of Form Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the A person who is required to file an information return with terms of a tax treaty to reduce or eliminate U.S. tax on the IRS, trust obtain your correct taxpayer identification certain types of income. However, most tax treaties contain a number(TIN)to report, for example, income paid to you, real provision known as a "saving clause.' Exceptions specified estate transactions, mortgage interest you paid, acquisition in the saving clause may permit an exemption from tax to or abandonment of secured property, cancellation of debt, or continue for certain types of income even after the recipient contributions you made to an IRA, has otherwise become a U.S. resident alien for tax purposes. j U.S.person. Use Form W-9 only if you are a U.S. person If you are a U.S. resident alien who is relying on an (including a resident alien), to provide your correct TIN to the exception contained in the saving clause of a tax treaty to person requesting It(the requester) and, when applicable, to: claim an exemption from U.S. tax on certain types of income, 1. Certify that the TIN you are giving is correct(or you are you must attach a statement that specifies the following five waiting for a number to be issued), Items: 2. Certify that you are not subject to backup withholding, 1. The treaty country, Generally,this must be the same or treaty under which you claimed exemption from tax as a 3. Claim exemption from backup withholding if you are a nonresident alien. U.S. exempt payee. 2. The treaty article addressing the Income, Note: 1f a requester gives you a form other than Form W-9 3.The article number (or location) in the tax treaty that ! to request your TIN,you should use the requester's form. contains the saving clause and its exceptions, However, this form must meet the acceptable specifications 4. The type and amount of income that qualifies for the described in Pub. 1167, General Rules and Specifications for exemption from tax, Substitute fax Forms and Schedules. 5. Sufficient facts to justify the exemption from tax under Foreign person.If you are a foreign person, use the the terms of the treaty article. appropriate Form W-6 (see Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Cat, No.10231% Fnrm W-g (Rev. L7f1e31 Page 80 Page 81II PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 a Fax: 253-856-6050 KENT WAS HINGT0N Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 February 26, 2015 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: 2014 Fourth Quarter Report - INFO ONLY MOTION: None SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will highlight division programs and services, as well as all in-kind, and/or cash contributions received during the fourth quarter of 2014. EXHIBITS: Division Reports and Contributions Report BUDGET IMPACT: None Page 82 Page 83 Parks, Recreation and Community Services Department 1KENT 2014 Fourth Quarter Report Recreation - Cultural Programs Division Program/Service Highlights Performing Arts - Hawaiian slack key guitarist John Keawe performed on Saturday, October 11. 182 people attended. Fifteen residents at Farrington Court retirement community enjoyed a lecture demonstration by the artists on the afternoon of the performance. "Jingle Babes!" brought comedy and classy caroling to Spotlight Series in a festive celebration of the holiday season on December 5 at Kent-Meridian Performing Arts Center. A very enthusiastic audience of 236 (nearly 70% capacity) enjoyed the show. -The 28th annual Kent Magical Strings Celtic Yuletide Concert took place on Sunday, December 7 at Kent-Meridian Performing Arts Center. The performance is a wonderful holiday tradition - 266 attended this year (nearly 80% capacity and the same as last year), The performances help us meet the City Council goals of creating urban centers, fostering inclusiveness, and creating connections between people and places. Visual Arts -Joan Stuart Ross and Patti Bowman were the exhibiting artists for September and October in the Centennial Center Gallery. -Photographs by Larry Larsen and Jenny Riffle were on display thoughout November and December. Through the Public Art Program and Centennial Center Gallery, we address City Council goals of creating connections for people and places, and beautifying Kent. Christmas Rush Fun Run The 32 d annual Christmas Rush drew nearly 2,000 runners to Kent on Saturday, December 13. As many as 6 national champions were among the 1,831 runners to cross the finish line and the winning male 10k runner averaged a 5.09 mile. Other fun stats: 53 volunteers helped make the event happen, 2,080 bottles of water were consumed, and over 600 participants took advantage of the early packet pick-up at Road Runner Sports on Wednesday, December 10. The Christmas Rush Fun Run creates connections for people and places and, as a revenue generating event, works toward sustainable funding. Community Arts Support Program Five applications for 2015 funding were received. The Arts Commission approved a total of $6,750 for various arts projects serving the public in Kent. Recipient organizations are: At the Ridge Theatre, Kent Senior Activity Center, Rainier Chorale, Rainier Youth Choirs, and Neely O'Brien Elementary. 1 Page 84 Performance Outcomes 1. How much did we do? Number of events 6 Combined attendance at events 2,906 Number of educational outreach activities 1 Attendance at educational outreach activities 15 2. How well did we do it? Percent of people attending performances that agreed or strongly 96% agreed that the cost/value of the performance was good. Percent of people attending performances that agreed or strongly 990/0 agreed that the quality/content of the performance was good. Percent of people attending performances that reported they would 97% recommend Spotlight Series to others. 3. Is anyone better off? Percent of Spotlight Series audience members that agreed or strongly 820/6 agreed the performance they had just attended broadened their cultural horizons. Percent of Spotlight Series audience members that agreed or strongly 76% agreed the performance they had just attended provided an opportunity for social connection. Percent of Spotlight Series audience members that agreed or strongly 789/o agreed the performance they had just attended helped them relieve stress. Recreation - Senior Center Program / Service Highlights Stafford Suites co-sponsored the Fall Harvest Ball with snacks and dancing to the music of Andy Burnett. Complimentary photos were taken by Stafford Suites as a souvenir of the evening. Donations were accepted to fund the Senior Activity Center lunch program. The 27th annual Holiday Craft Market was held the first weekend of November. Over 70 vendor booths, fund raiser lunch and bake sale, daily entertainment, and over 2,000 shoppers, made this another very successful event. Sponsors included Stafford Suites, Farrington Court, Judson Parks, and Regence. The Senior Activity Center had 2 holiday luncheons this quarter, the Thanksgiving luncheon with a traditional turkey dinner and the Christmas luncheon sponsored by the Kent Firefighters Foundation. Both events were sold out. 2 Page 85 Performance Outcomes - 1. How much did we do? Number of duplicated visits to the facility 24,515 Number of classes, workshops, trips 90 Number of registered participants 20,415 2. How well did we do it? Percent of classes workshops at or above enrollment target 123% Percent of trips at or above enrollment target 100% Percent of classes/trips completed 93% 3. Is anyone better off? Percent of participants reported a quality of life benefit _ _ 95% "I have had the good fortune to go on a few trips over the past months - Molbaks, Snoqualmie Falls, and Whidbey Island. I have enjoyed these occasions. I want you to know that Mick Spane (Center bus driver) is a jewel-you may already know this. He is kind, caring, friendly and just wonderful to travel with. ...Just thought you should know how much we senior travelers appreciate him!" Judy R. Recreation - Kent Commons Program / Service Highlights The Youth Sport Mentorship Volunteer Program plays a very important role in the success of classes and programs. This quarter over 189 volunteer mentors logged in 4,014 hours. Many programs could not happen without their support and dedication. Volunteer mentors are parents, teachers, business owners, grandparents, aunts, uncles, and interested citizens from all corners of our City. Middle and Senior Boys Basketball had a record turnout this season. There are over 200 youth involved in the program this quarter. On a weekly schedule each participant is involved in 4 to 5 hours of practice and games from December to March. This is an important age group to guide, inspire, mentor, and encourage. Providing sport programs for this energetic age group is appreciated by parents in the community. There were 282 teams and 3,287 participants involved Basketball, Soccer, Volleyball and Flag Football Programs this quarter. The programs promote unity in our diverse community by connecting families in healthy activities. The Kent Commons Community Center offers a safe and inviting meeting space for residents. The Kent Commons Community Center had 67,937 visitors in the 4th quarter with a grand total of 270,100 visitors for 2014. The personal and social benefits the center provides to City of Kent residents shows in the visitor count in 2014, which is the highest in 3 years. As one of the largest urban community centers in the downtown area the Kent 3 i Page 86 Commons continues to foster inclusiveness providing residents an opportunity to benefit from the programs & events schedule in the facility. The Holiday Dance Recital is the signature event for the Parks Department Dance/Fitness classes. There were 790 spectators and 200 dancers on stage. The dancers practices for weeks in preparation for the event. Parents and participants enjoy programs that have such an influence on their self esteem, health, and community spirit. Performance Outcomes 1. How much did we do? Number of Recreational/Cultural Educational Programs 322 Hours worked by Recreation Volunteer Mentors 4,014 Youth Sport Sponsorship $10,550 Quarterly Kent Commons Visitor Count 67,937 2. How well did we do it? Percent of classes, programs at or above_ enrollment target 90% Percent of participants that reported the content and quality of the 95.83% program was excellent, very good or good Percent of participants that reported the staff and instructors were 99% excellent, very good or good 3.Is an one better off? Percent of participants that rated their expectations for this program 96% were fulfilled Recreation - Adaptive Recreation and Youth/Teen Services Program / Service Highlights Studio 315 participants enjoyed Pizza and Dancing, Box dinner, Halloween Party, and a Holiday Party sponsored by Quota International of Kent Valley. Teen 315 also enjoyed many of the same activities. Ten community outings included the Washington State Fair, Make It and Take It craft day, Pumpkin Patch Arts-A-Glow Lantern Festival, Lunch and a Movie, and the Harbor History Museum. Creative ArtSpace:_Offers an opportunity for creative expression through a variety of art. mediums. 29 participants fine-tuned their artistic skills in two - 12 day classes. Theater for All is back. 12 Kent Meridian TOP Students for a 9 week session. Bowling had 42 out of 53 athletes competed in the Special Olympics Regional Tournament at Secoma Lanes on November 2Id 4 Page 87 Access the Future.Computer Classes were at capacity. Zumba Gold and Zumba-Toning 18 students increased their fitness levels while dancing to high energy Latin music. Flexi Fit and Fun filled with 25 participants between 2 classes increased strength, balance coordination and endurance during this 10-week program. Basic Cooking made some delicious meals and learned about nutrition this quarter. 13 participants prepared meals every week for a 9-week session. Survey Comments: ® It has helped me to get along with all kinds of people. It helped me get exercise and lose weight and that makes me feel good. Participant, Bonnie Jo Syverson - T- ball Program • My girls love to come. As a parent, I appreciate when there are activities that they can be a part of. Parent of Hannah & Jessica Walker - Teen 315 Performance Outcomes 1. How much did we do? Number of duplicated visits to the facility 3,675 Number of classes, workshops, trips 34 Number of registered participants 429 2. How well did we do it? Percent of classes, workshops, trips at or above enrollment target 1000% Percent of classes completed 1000/0 3. Es anyone better off? Percent of participants reported a quality of life benefit 950/0 Totem and Meridian Late Night both continue to be popular with middle school age kids. Junior All-Stars and After School All Stars encourage elementary/middle school aged children to exercise more, eat healthier and make good lifestyle choices. After-school All- Stars successfully received a $1700+ donation of kitchen equipment from the Kitchen Aid Corporation to help keep cooking "as homemade as possible." World Wide Day of Play brought back old fashion games for approximately 100 youth. Kids at After School Energy enjoyed learning and playing new games such as Meatball Tag, Medic Dodge ball, Four Corners, Sharks and Minnows, Bench Ball, No Flinch, and Car Keys. Completed the PASA partnership that began on November 41h. Tuesdays at Scenic Hill Elementary and Emerald Park, Thursdays at Panther Lake Elementary and Meadow Ridge Elementary. Partnered with Youth W.A.V., Communities in Schools, G.E.M. (Glover Empowerment Mentor Program) and other local businesses handed out candy to kids & provided 5 Page 88 i resources for everyone that came. Event brought in over 250 people. Carnival style games were a huge hit. New Partnership with G.E.M. (Glover Empowerment Mentoring Group). Provides mentoring & empowerment for young men in our community. "Real Talk" is a partnership with Youth W.A.V. Topics discussed so far; Future careers and how to get there, Running Start, giving others grace, bullying, Facebook & Social Media. Thanksgiving Dinner & Clothing Giveaway. This year over 200 people including teens, their families and community members were able to come together and enjoy a hot, delicious meal and some quality community fellowship. Our amazing clothing boutique was made possible because of donations from throughout the city and our Kent Parks community as well as donated turkeys, chickens, hams, side dishes and many desserts. Performance Outcomes 1. How much did we do? Number of duplicated visits to the facility 24,001 Number of classes, workshops, trips, service days 221 2. How well did we do it? Percent of classes, workshops, trips at or above enrollment target 75% Percent of classes completed 100 0 3. Is an one better off? Percent of participants reported a quality of life benefit 950/0 Facilities Division Program / Service Highlights • Held 3rd Quarter Respect 360 All Facilities Staff Meeting. • Completed fire suppression sprinkler system testing - all buildings. • Completed fire control panel testing - all buildings. • Completed back flow testing for fire systems and pressure vessels - all buildings. • Completed fire extinguisher tagging program - all buildings. • Replaced bulbs and ballasts - various buildings. • Cleaned carpets - various buildings. • New signage for Underground Storage Tanks - various buildings. • Underground Storage Tank testing - various buildings. I 6 Page 89 • Underground Storage Tank certification - D.Gilmore, K.Amsbaugh, K.Crutcher. • Semi-annual hood inspections - various buildings. • Annual generator servicing - various buildings. • Normal HVAC building maintenance: • Preventative Maintenance • Filter changes • Trouble calls • Alarms • Emergencies and call outs • Assisted with the setup and breakdown of the City's Giving Campaign and Wellness and Health Expo - Centennial Center, City Hall. • Upgraded HVAC cabinets - City Hall, Commons, Corrections, Senior Center, FS 74, FS 75. • Renewed contract with West Coast Elevator for monthly elevator inspections and servicing - Centennial, City Hall, Corrections, Fire Station 78. • Contracted with Evergreen Asphalt to repair and restripe parking lots - City Hall, Commons, PD. • Refinished hard floors at Centennial Center, Senior Center, Shops. • Repaired water damaged ceiling and walls in office - Commons. • Contracted with Db Audio Northwest to install new PA system - Commons. • Refinished hard floors and brick floors - Commons. • Finished interior maintenance paint - Commons. • Time & Material repair of the Green River Room floor - Commons. • Had wheels replaced on the auto scrubber - Commons. • Assisted with the setup and breakdown of the Holiday Bazaars - Commons, Senior Center. • Replaced all fluorescent lamps in dayrooms and work release units - Corrections. • Received notification of Federal Grant award for HVAC replacement project - Golf 18 Hole. • Repaired exterior light fixtures and replaced exterior lamps, painted the rafter tails on the Carriage Barn - Historical Museum. 7 _ Page 90 • Electrical and grounding for starting blocks - Pool. • Replaced countertop - Senior Center. • Installed new convection ovens - Senior Center. • Power transfer, ran generator - Shops. • Test and run generator for UPS battery charge - FS 74. • Finished interior repaint and wall repair in training modular - Station 74. • Recertification of annodes for Underground Storage Tanks - FS 75, • Completed work requests city-wide. Performance Outcomes 1. How much did we do? Number of Work Orders 482 2. How well did we do it? Number of Work Requests Closed 437 Percent of Work Requests Closed 91% 3. Is anyone better off? Yes Well maintained City assets Inviting and comfortable Buildings for Citizens and Em to ees Work Orders decreased by 45 from 3rd Quarter, percentage completed increased by 9%. Housing and Human Services Program / Service Highlights Home Repair Home Repair served 116 unduplicated households in 2014. New staff are acclimating and building a positive rapport with clients. A satisfaction survey was sent to all participants. Of the 68 returned, all provided positive feedback and praise. Severe Weather Shelter The cold front in November and December necessitated the opening of the Severe Weather Shelter for the nights of Nov 15 -16, Nov 291h - Dec 1 and Dec 291h -30th. The shelter was utilized by between 27 and 50 individuals each evening: 11/15: 22 men and 5 women 11/16: 38 men, 8 women 8 Page 91 11/29: 38 men, 7 women 11/30: 42 men, 8 women 12/1: 28 men, 9 women 12/29 32 men, 8 women 12/30 37men, 7 women CDBG City Council approved the 2015-2019 CDBG Consolidated Plan for Housing and Community Development; the 2015 Annual Action Plan is included in the Consolidated Plan. The City is submitting its Consolidated Plan as part of the King County HOME Consortia. The Plan must be submitted to HUD by August 16`h Staff scheduled a January visit at Refugee Women's Alliance and drafted a monitoring report for Emergency Feeding Program of Seattle King County, Staff met with Open Doors for Multicultural Families to negotiate a Scope of Work for 2015-2016. Kent Cultural Diversity Initiative Group (KC-DIG) and Race and Social Justice Work Monthly Meetings The following topics were highlighted during the fourth quarter: October-Program Spotlight: Washington CASH Business Development Training & Development-Expansion of Technical Assistance to Increase Services to Refugee/Immigrant Populations Speakers: James Dunn & Jen Chantrill, WA CASH Featured Topic: Kent4Health-Discussion on Healthy Living Speakers: Pam Clark, Executive Assistant, City of Kent, Mayor's Office & Kent4Health Committee November-Featured Topic: City of Kent Cultural Programs Speaker: Council Member Brenda Fincher, Kent City Council Council Member Fincher also facilitated a discussion on services for youth December: Meeting cancelled Iraqi Women's Association Staff attended a cultural celebration that was held at Kent Memorial Park. Folklore Mexicano Tonantzin Staff attended an event featuring youth dancers and a dinner/awards ceremony. St. Vincent de Paul-Centro Rendu Staff attended a ceremony in which Centro Rendu dedicated a mural centered on the life and work of St. Vincent de Paul 9 Page 92 Parks, Recreation and Community Services Department KENT 2014 Fourth Quarter Report Recreation - Cultural Programs Division Program/Service Highlights Performing Arts - Hawaiian slack key guitarist John Keawe performed on Saturday, October 11. 182 people attended. Fifteen residents at Farrington Court retirement community enjoyed a lecture demonstration by the artists on the afternoon of the performance. -"Jingle Babes!" brought comedy and classy caroling to Spotlight Series in a festive celebration of the holiday season on December 5 at Kent-Meridian Performing Arts Center. A very enthusiastic audience of 236 (nearly 70% capacity) enjoyed the show. -The 28`h annual Kent Magical Strings Celtic Yuletide Concert took place on Sunday, December 7 at Kent-Meridian Performing Arts Center. The performance is a wonderful holiday tradition - 266 attended this year (nearly 80% capacity and the same as last year). The performances help us meet the City Council goals of creating urban centers, fostering inclusiveness, and creating connections between people and places. Visual Arts -Joan Stuart Ross and Patti Bowman were the exhibiting artists for September and October in the Centennial Center Gallery. -Photographs by Larry Larsen and Jenny Riffle were on display thoughout November and December. Through the Public Art Program and Centennial Center Gallery, we address City Council's goals of creating connections for people and places, and beautifying Kent. Christmas Rush Fun Run The 32°1 annual Christmas Rush drew nearly 2,000 runners to Kenton Saturday, December 13. As many as 6 national champions were among the 1,831 runners to cross the finish line and the winning male 10k runner averaged a 5.09 mile. Other fun stats: 53 volunteers helped make the event happen, 2,080 bottles of water were consumed, and over 600 participants took advantage of the early packet pick-up at Road Runner Sports on Wednesday, December 10. The Christmas Rush Fun Run creates connections for people and places and, as a revenue generating event, works toward sustainable funding. Community Arts Support Program Five applications for 2015 funding were received. The Arts Commission approved a total of $6,750 for various arts projects serving the public in Kent. Recipient organizations are: At the Ridge Theatre, Kent Senior Activity Center, Rainier Chorale, Rainier Youth Choirs, and Neely O'Brien Elementary. 1 Ii Page 93 i Performance Outcomes 1. How much did we do? Number of events 6 Combined attendance at events 2,906 Number of educational outreach activities 1 Attendance at educational outreach activities 15 2. How well did we do it? - Percent of people attending performances that agreed or strongly 96% agreed that the cost/value of the performance was good. Percent of people attending performances that agreed or strongly 99% agreed that thequality/content of the performance was good. Percent of people attending performances that reported they would 97% recommend Spotlight Series to others. 3. Is anyone better off? Percent of Spotlight Series audience members that agreed or strongly 82% agreed the performance they had just attended broadened their cultural horizons. Percentof Spotlight Series audience members that agreed or strongly 76% agreed the performance they had just attended provided an opportunity for social connection. Percent of Spotlight Series audience members that agreed or strongly 78% agreed the performance they had just attended helped them relieve stress. 1 Recreation - Senior Center Program / Service Highlights i Stafford Suites co-sponsored the Fall Harvest Ball with snacks and dancing to the music of Andy Burnett, Complimentary photos were taken by Stafford Suites as a souvenir of the evening. Donations were accepted to fund the Senior Activity Center lunch program. i The 27th annual Holiday Craft Market was held the first weekend of November. Over 70 vendor booths, fund raiser lunch and bake sale, daily entertainment, and over 2,000 shoppers, made this another very successful event. Sponsors included Stafford Suites, Farrington Court, Judson Parks, and Regence. The Senior Activity Center had 2 holiday luncheons this quarter, the Thanksgiving luncheon with a traditional turkey dinner and the Christmas luncheon sponsored by the Kent Firefighters Foundation. Both events were sold out. 2 Page 94 Performance Outcomes 1. How much did we do? Number of duplicated visits to the facility 24,515 Number of classes, workshops, trips 90 Number of registered participants 20,415 2. How well did we do it? Percent of classes, workshops at or above enrollment target 123% Percent of trips at or above enrollment target 100% Percent of classes/trips completed _ 93% 3. Is anyone better off? Percent of participants reported a quality of life benefit 95% "I have had the good fortune to go on a few trips over the past months - Molbaks, Snoqualmie Falls, and Whidbey Island. I have enjoyed these occasions. I want you to know that Mick Spane (Center bus driver) is a jewel-you may already know this. He is kind, caring, friendly and just wonderful to travel with. ...Just thought you should know how much we senior travelers appreciate him!" Judy R. Recreation - Kent Commons Program / Service Highlights The Youth Sport Mentorship Volunteer Program plays a very important role in the success of classes and programs. This quarter over 189 volunteer mentors logged in 4,014 hours. Many programs could not happen without their support and dedication. Volunteer mentors are parents, teachers, business owners, grandparents, aunts, uncles, and interested citizens from all corners of our City. Middle and Senior Boys Basketball had a record turnout this season. There are over 200 youth involved in the program this quarter. On a weekly schedule each participant is involved in 4 to 5 hours of practice and games from December to March. This is an important age group to guide, inspire, mentor, and encourage. Providing sport programs for this energetic age group is appreciated by parents in the community. There were 282 teams and 3,287 participants involved Basketball, Soccer, Volleyball and Flag Football Programs this quarter. The programs promote unity in our diverse community by connecting families in healthy activities, The Kent Commons Community Center offers a safe and inviting meeting space for residents. The Kent Commons Community Center had 67,937 visitors in the 4t" quarter with a grand total of 270,100 visitors for 2014. The personal and social benefits the center provides to City of Kent residents shows in the visitor count in 2014, which is the highest in 3 years. As one of the largest urban community centers in the downtown area the Kent 3 Page 95 Commons continues to foster inclusiveness providing residents an opportunity to benefit from the programs & events schedule in the facility, The Holiday Dance Recital is the signature event for the Parks Department Dance/Fitness classes. There were 790 spectators and 200 dancers on stage. The dancers practices for weeks in preparation for the event. Parents and participants enjoy programs that have such an influence on their self esteem, health, and community spirit. Performance Outcomes 1. How much did we do? Number of Recreational/Cultural Educational Programs 322 Hours worked by Recreation Volunteer Mentors _ ' 4,014 Youth Sport Sponsorship $10,550 Quarterly Kent Commons Visitor Count 67,937 _ 1 2. How well did we do it? Percent of classes, programs at or above enrollment target 90% Percent of participants that reported the content and quality of the 95.83% j program was excellent, very good, or good Percent of participants that reported the staff and instructors were 99% excellent, very good, or good 3.Is anyone better off? Percent of participants that rated their expectations for this program 96% were fulfilled Recreation - Adaptive Recreation and Youth/Teen Services Program / Service Highlights Studio 315 participants enjoyed Pizza and Dancing, Box dinner, Halloween Party, and a Holiday Party sponsored by Quota International of Kent Valley. Teen 315 also enjoyed many of the same activities. Ten community outings included the Washington State Fair, Make It and Take It craft day, Pumpkin Patch Arts-A-Glow Lantern Festival, Lunch and a Movie, and the Harbor History Museum. Creative ArtS pace:-Offers an opportunity for creative expression through a variety of art mediums. 29 participants fine-tuned their artistic skills in two - 12 day classes. Theater for All is back. 12 Kent Meridian TOP Students for a 9 week session. Bowling had 42 out of 53 athletes competed in the Special Olympics Regional Tournament at Secoma Lanes on November 2na 4 Page 96 Access the Future Computer Classes were at capacity. Zumba Gold and Zumba Toning 18 students increased their fitness levels while dancing to high energy Latin music. Flexi Fit and Fun filled with 25 participants between 2 classes increased strength, balance coordination and endurance during this 10-week program. Basic Cooking made some delicious meals and learned about nutrition this quarter. 13 participants prepared meals every week for a 9-week session. Survey Comments: • It has helped me to get along with all kinds of people. It helped me get exercise and lose weight and that makes me feel good. Participant, Bonnie Jo Syverson - T- ball Program • My girls love to come. As a parent, I appreciate when there are activities that they can be a part of. Parent of Hannah & Jessica Walker - Teen 315 Performance Outcomes 1. How much did we do? Number of duplicated visits to the facility 3,675 Number of classes, workshops, trips 34 Number of registered participants 429 2. How well did we do it? Percent of classes, workshops, trips at or above enrollment target 100% Percent of classes completed 100% 3. Is anyone better off? _ Percent of participants reported a quality of life benefit 95% Totem and Meridian Late Night both continue to be popular with middle school age kids. Junior All-Stars and After School All Stars encourage elementary/middle school aged children to exercise more, eat healthier and make good lifestyle choices. After-school All- Stars successfully received a $1700+ donation of kitchen equipment from the Kitchen Aid Corporation to help keep cooking "as homemade as possible." World Wide Day of Play brought back old fashion games for approximately 100 youth. Kids at After School Energy enjoyed learning and playing new games such as Meatball Tag, Medic Dodge ball, Four Corners, Sharks and Minnows, Bench Ball, No Flinch, and Car Keys. Completed the PASA partnership that began on November &t , Tuesdays at Scenic Hill Elementary and Emerald Park, Thursdays at Panther Lake Elementary and Meadow Ridge Elementary, Partnered with Youth W.A.V., Communities in Schools, G.E.M. (Glover Empowerment Mentor Program) and other local businesses handed out candy to kids & provided 5 Page 97 resources for everyone that came. Event brought in over 250 people. Carnival style games were a huge hit. New Partnership with G.E.M. (Glover Empowerment Mentoring Group). Provides mentoring & empowerment for young men in our community. "Real Talk" is a partnership with Youth W.A.V. Topics discussed so far; Future careers and how to get there, Running Start, giving others grace, bullying, Facebook & Social Media. Thanksgiving Dinner & Clothing Giveaway. This year over 200 people including teens, their families and community members were able to come together and enjoy a hot, delicious meal and some quality community fellowship. Our amazing clothing boutique was made possible because of donations from throughout the city and our Kent Parks community as well as donated turkeys, chickens, hams, side dishes and many desserts. Performance Outcomes 1. How much did we do? Number of duplicated visits to the facility 24,001 Number of classes, workshops, trips, service days 221 2. How well did we do it? Percent of classes, workshops, trips at or above enrollment target 75% Percent of classes completed 100% 3. Is anyone better off? Percent of participants reported a quality of life benefit 95%0 Facilities Division Program / Service Highlights • Held 3rd Quarter Respect 360 All Facilities Staff Meeting. • Completed fire suppression sprinkler system testing - all buildings. • Completed fire control panel testing - all buildings. • Completed back flow testing for fire systems and pressure vessels - all buildings. • Completed fire extinguisher tagging program - all buildings. • Replaced bulbs and ballasts - various buildings. • Cleaned carpets - various buildings. • New signage for Underground Storage Tanks - various buildings. • Underground Storage Tank testing - various buildings. 6 Page 98 II'i • Underground Storage Tank certification - D.Gilmore, K.Amsbaugh, K.Crutcher. • Semi-annual hood inspections - various buildings. • Annual generator servicing - various buildings. • Normal HVAC building maintenance: • Preventative Maintenance • Filter changes • Trouble calls • Alarms • Emergencies and call outs • Assisted with the setup and breakdown of the City's Giving Campaign and Wellness and Health Expo - Centennial Center, City Hall. • Upgraded HVAC cabinets - City Hall, Commons, Corrections, Senior Center, FS 74, FS 75. • Renewed contract with West Coast Elevator for monthly elevator inspections and servicing - Centennial, City Hall, Corrections, Fire Station 78. • Contracted with Evergreen Asphalt to repair and restripe parking lots - City Hall, Commons, PD. • Refinished hard floors at Centennial Center, Senior Center, Shops. • Repaired water damaged ceiling and walls in office - Commons. • Contracted with Db Audio Northwest to install new PA system - Commons. • Refinished hard floors and brick floors - Commons. • Finished interior maintenance paint - Commons. • Time & Material repair of the Green River Room floor - Commons. • Had wheels replaced on the auto scrubber - Commons. • Assisted with the setup and breakdown of the Holiday Bazaars - Commons, Senior Center. • Replaced all fluorescent lamps in dayrooms and work release units - Corrections. • Received notification of Federal Grant award for HVAC replacement project - Golf 18 Hole. • Repaired exterior light fixtures and replaced exterior lamps, painted the rafter tails on the Carriage Barn - Historical Museum. 7 Page 99 • Electrical and grounding for starting blocks - Pool. • Replaced countertop - Senior Center. • Installed new convection ovens - Senior Center. • Power transfer, ran generator - Shops. • Test and run generator for UPS battery charge - FS 74. i • Finished interior repaint and wall repair in training modular - Station 74. • Recertification of annodes for Underground Storage Tanks - FS 75. • Completed work requests city-wide. Performance Outcomes 1. How much did we do? Number of Work Orders 482 2. How well did we do it? Number of Work Requests Closed 437 Percent of Work Requests Closed 91% 3. Is anyone better off? Yes Well maintained City assets Inviting and comfortable Buildings for Citizens and Employees Work Orders decreased by 45 from 3rd Quarter, percentage completed increased by 9%. Housing and Human Services Program / Service Highlights Home Repair Home Repair served 116 unduplicated households in 2014. New staff are acclimating and building a positive rapport with clients. A satisfaction survey was sent to all participants. Of the 68 returned, all provided positive feedback and praise. Severe Weather Shelter The cold front in November and December necessitated the opening of the Severe Weather Shelter for the nights of Nov 15 -16, Nov 29th - Dec 1 and Dec 29th -30th. The shelter was utilized by between 27 and 50 individuals each evening: 11/15: 22 men and 5 women 11/16: 38 men, 8 women 8 Page 100 11/29: 38 men, 7 women 11/30: 42 men, 8 women 12/1: 28 men, 9 women 12/29 32 men, 8 women 12/30 37men, 7 women CDBG City Council approved the 2015-2019 CDBG Consolidated Plan for Housing and Community Development; the 2015 Annual Action Plan is included in the Consolidated Plan. The City is submitting its Consolidated Plan as part of the King County HOME Consortia, The Plan must be submitted to HUD by August 16t" Staff scheduled a January visit at Refugee Women's Alliance and drafted a monitoring report for Emergency Feeding Program of Seattle King County. Staff met with Open Doors for Multicultural Families to negotiate a Scope of Work for 2015-2016. Kent Cultural Diversity Initiative Group (KC-DIG) and Race and Social Justice Work Monthly Meetings The following topics were highlighted during the fourth quarter: October-Program Spotlight: Washington CASH Business Development Training & Development-Expansion of Technical Assistance to Increase Services to Refugee/Immigrant Populations Speakers: James Dunn & Jen Chantrill, WA CASH Featured Topic: Kent4Health-Discussion on Healthy Living Speakers: Pam Clark, Executive Assistant, City of Kent, Mayor's Office & Kent4Health Committee November-Featured Topic: City of Kent Cultural Programs Speaker: Council Member Brenda Fincher, Kent City Council Council Member Fincher also facilitated a discussion on services for youth December: Meeting cancelled Iraqi Women's Association Staff attended a cultural celebration that was held at Kent Memorial Park. Folklore Mexicano Tonantzin Staff attended an event featuring youth dancers and a dinner/awards ceremony. St. Vincent de Paul-Centro Rendu Staff attended a ceremony in which Centro Rendu dedicated a mural centered on the life and work of St. Vincent de Paul 9 Page 101 Lutheran Community Services NW Staff attended a refugee art show. Communities of Opportunity (COO) Initiative Staff participated in the Design Committee for the Communities of Opportunity Initiative, which finalized its work. This is a neighborhood-focused initiative that King County government (under the Health and Human Services Transformation Plan) and The Seattle Foundation developed in partnership with community residents and groups, city governments, policymakers, and other funders and partners. The intent is to support community-identified goals that increase equity-health, social, racial, and economic-and positively influence policies, systems and practices within and across these communities. COO released a place-based Letter of Interest, and Kent was one of the communities eligible to apply for funding. Staff worked with Coalition for Refugees from Burma to recruit nine partners to apply for the grant. The partners proposed to develop and implement a comprehensive strategy to employ refugees and immigrants in manufacturing businesses and were selected in the final round of the grant competition. Grants will be awarded by January 30`" Cultural Competency Staff participated in the Senior Services Board Cultural Competency Committee. Regional Work King County Mobility Coalition-Under-served Populations Subcommittee Staff worked with the Subcommittee to create a transportation information tool and map that is written in Spanish. SeaMar Community Health Centers-Kent Office is collaborating with KCMC to pilot the tool at the Kent Clinic. Staff is participating on the RFP grant review team of the Healthy Eating Acting Living (HEAL) grant received by Public Health-Seattle & King County, Seattle Children's Hospital and the Healthy King County Coalition. The grantors will award $1.5 million of the funds to community institutions. Homelessness Family Homelessness Initiative (FHI) Advisory Group City of Kent staff is participating on the FHI Advisory Group. The committee is reviewing the consultant report by Focus Strategies and developing the recommendations that will go forward to the Committee to End Homelessness Interagency Council in January. Other The success of the Sharelapp online application process was highlighted in the AWC's most recent City Vision magazine. Staff is working on the updates to the Human Services Element and the Housing Element as part of the Comprehensive Plan update process. The first were reviewed by the Land Use and Planning Board in November. 10 Page 102 Performance Outcomes Increased knowledge of community resources (See attached 3rd Quarter Performance Report and 2013 Outcomes Report for additional detail.) 1. How much did we do? Number of homes receiving Home Repair Services 115 YTD Number of resident households receiving Housing Stability assistance 17* *(As of June - 4th Quarter numbers not yet available) Number of residents assisted by Safety Net Service 4,701 YTD Number of cases handled by Indigent Counsel Services 1,590 YTD* *As of November 2014 2. How well did we do it? Percentage of residents accessing Indigent Counsel Services 100%_ 3. Is anyone better off? Percentage of Home Repair clients rating program good or better 100% Percentage of resident households receiving Housing Stability 100% assistance still housed after six months (as of last report) Percentage of residents using Safety Net Services that increase 100% ! 9 9 Y i family self-reliance _ Percentage of residents satisfied with Indigent Counsel Services 100% Increased stability of community resources 1. How much did we Number of human service roviders/ rogram that received funding. 29/29 Number of human service providers that received training and/or technical 3 assistance. Number of funded agencies meeting performance targets 28/29 2. How well did we do it? Percentage of human service providers/program that received funding. 100% Percentage of human service providers that received training and/or 100% technical assistance. Percentage of funded agencies meeting performance targets 97% 3. Is anyone better off? Percentage of funded human service providers/program that were satisfied not yet with contractual relationship with the city. available i 11 Page 103 �i Agency Report Residents Service Service Agency/ Program Served Service Unit Unit 1 Unit 2 Name YTD #1 YTD Service Unit #2 YTD Catholic Community Services - HOME 129 Shelter 5 478 OTHER 4 Catholic Community Chore Services - Volunteer Services/In- Chore 38 Home Care 1 226 0 Child Care Resources - Financial Assistance Program 20 Financial Aid 0 Financial Aid 0 Children's Home Society of Washington Strengthening Children and Families 22 Child Care 184 OTHER 1,467 Communities In Youth Schools 84 Services 92 Youth Services 0 Crisis Clinic - King Information Count 2 1 1 8,022 and Referral 8,022 _ 0 DAWN Community Advocacy & Crisis Case Line 367 Management 1,044 Crisis Line 406 Domestic Abuse Women's Network - Housing 26 Shelter 678 0 D amic Partners 427 Medical_Care 3,548 0 Health Point Primary Dental Care 6,850 Dental Care 11,752 O ii Health Point Primary Medical Care 16,617 Medical Care 30,689 0 Jewish Family Services/Refugee and Immigrant Employment Services Centers 21 Services 0 Placement 6 Kent Food Bank and Emer end Services 10,545 Food 3 971 Food — _ 14 432 Kent Youth and Family Services, After School Training/Workshops/CI Services 1,612 Tutoring 221 asses__ _ 121 Kent Youth and Family Services, Clinical Counseling Services 260 Counseling 1,678 Case Management 0 12 i Page 104 Kent Youth and Family Services, Early Childhood Education 997 Child Care 76,977 Case Mana ement 2,323 Kent Youth and Family Services, Infant Mental Health 23 Counselin 149 Case Mana ement 0 Kent Youth and Family Services, Watson Manor Transitional Program 7 Housing 792 0 King County Bar/Pro Bono Legal Services 1,520 Services 697 Le al Services 0 King County Sexual Assault Resource Center Comprehensive Sexual Assault Training/Workshops/CI Srvcs 242 Advocacy 1,725 asses _ 0 Mercy Housing Northwest - Homeless Family Case Case Management 113 1 Management 788 0 Multi-Service ! Center - Homeless Case Prevention 76 Management 28_{ Financial Aid 28 Multi-Service Center - Rent & Emergency Assistance 293 Financial Aid 144 OTHER 134 Multi-Service Center -Emergency Shelter & Transitional Case Housing 211 Management 932 Shelter 2,733 Neighborhood House - Employment & Suffic ency Program _ 29 Management 45 Em to ment Services 5 Famil Self Case rPediatric Interim Care Center, Interim Care of Drug-Exposed Infants 8 Child Care 193 0 Senior Services Transportation Transportatio Program 133 n 33,738 Transportation 1,590 Sound Mental Case Health PATH 12 Management 135 0 13 Page 105 South King Council Technical I of Human Services 0 Assistance 69 0 Ukrainian Community Center Case Training/Workshops/CI of WA RURAP 188 Management 188 asses 3 _. _ Valley Cities Counseling/Senior Support Counseling 195 Group 115 Counseling _ _ 323 Washington Women's Employment and Education (WWEE)- Employment REACH Plus 26 Services 26 Case Manage ent 26 Parks Operations Program / Service Highlights Downtown core The Downtown once again hosted the annual Winterfest at Town Square Plaza with a display of holiday lighting and decorations to kick off the Season. Staff installed a thirty foot fir tree and about 100,000 lights. For the first time the restrooms at Town Square Plaza will be closed for the season after the conclusion of Winterfest. This closure will assist with managing staff time during a low use period for the restroom. Green Kent/Community/Volunteer events Green Kent, Community and Volunteer events closed out the year in a flurry with a series of large events and many Steward events highlighted by Green Kent day hosted at Morrill Meadows and the Green River Natural Resource area. Athletic complexes During the fall/winter season the athletic complexes will be receiving annual work on the lighting, drainage and infields in preparation for next season. Service Club ball fields is receiving an upgrade to the irrigation controls to bring it online to the water management system with installation complete in the first quarter of 2015. Wire theft attempts continue however with the cooperation of the Police department staff is working to mitigate these issues. Neighborhood and Community Parks Neighborhood and Community Parks are receiving a variety of maintenance work. Scenic Hill restroom will be closed for much needed repairs during December and January. Earthworks restroom will be receiving new doors and locks either in late December or early January. "The Grove" a public art piece that is located at Morrill Meadows will be receiving some attention to preserve it for the future. A portion of the grove is hazelnut trees which have been declining over the past few years. As part of a proactive plan put together by staff and the artist the trees will be replaced with new trees so that the feel of "the Grove" can remain for future generations. 14 Page 106 Maintenance Highlights The start of the winter/fall season brought the usual variety of winter weather and so far an average level of storm response. There were a number of tree related issues that involved staff response to debris and property damage. Support for the James Street and Meeker Street sidewalk replacement projects is being provided by the tree crew as Public Works moves forward with those areas. The Christmas Rush and the holiday wreath making workshop were highlights during December, both events were very successful and festive. Performance Outcomes 1. How much did we do? Seasonal non-benefitted staff hours for 2014 27, 417 2. How well did we do it? seasonal/non-benefitted staff fill roles on 7 different shifts with every crew to provide additional support during the s rin /summer/fall seasons 3. Is anyone better off? _ Without the support of the dedicated seasonal staff, Park Operations would not be able to offer current service levels Parks Planning & Development Program / Service Highlights There was a lot of volunteer activity in the fourth quarter: 10 Steward-led work parties, the second annual Green Kent Day, The 121h annual ReLeaf at Clark Lake Park, the AM Kiwanis Club did monthly litter clean-ups at Kaibara Park and other individuals also logged hours collecting litter. Another Green Kent Steward orientation was held in November and Forterra held its second training for Stewards on plant ID. The Master Gardeners harvested the garden at Neely-Soames. Finally, three Eagle Scout projects were completed. Volunteer Program Performance Outcomes 1. How much did we do? 300 plants Number of volunteer events 19 Total number of volunteers 435 Total number of volunteer hours 2,012.5 Number of Eagle Scout projects completed 3 2. How well did we do it? New trails constructed- linear feet 388 New square footage cleared at Green Kent events 44,639 Cubic yds. of debris removed at events 55 i 15 I Page 107 '', Cubic yards of chips spread 64.5 Number of trees/shrubs planted 991 Green Kent e-newsletters: Current distribution: 2,182 Green Kent Facebook page: 117 followers 3. Is anyone better off? _ Thank you for giving me an opportunity to be part of your Green Kent Day activity. I really enjoyed removing invasive plants and planting native trees and shrubs with your other helpful volunteers and staff. They are all hard working people. The best part that I really like the most is when we started planting different types of plants. I appreciate all the things that you've been through with my group. This is my first time doing this since I came here in the United States. I realize that doing this kind of activity encourages me get involved and learn how does planting are important and prevent our wonderful nature. Valerie Calicdan, Student 11`h Grade Kentwood High School I Capital Program Highlights • Continued to coordinate with PW on several projects including Briscoe, Hawley Road, 231" to 516, Boeing ERP, Lower/Lowest Russell Road, Upper Russell Road, 248'h Street Corridor planning, and the Regional Connector Trail, as well as getting repairs made to parks facilities damaged by completed levee projects at Riverview, Three Friends Fishing Hole and Russell Woods parks. • Continued working with ECD on the Park Element component of the Comp Plan update. • Began work on the Parks and Open Space Plan update. • Completed the Kent Valley Loop Trail Signage plan and began implementation. Riverbend Golf Complex Program / Service Highlights Weather played a major role in the fourth quarter of the year; from the three straight weeks of rain in late October to mid-November, to snow in late November, to fog and freezing temperatures in December. For the quarter there were 55 of the 92 days (59.7%) that experienced either rain or snow which had a direct effect on the number of rounds played. In addition, during the period of sub-freezing temperatures there were a number of frost delays which also have a direct effect on the number of rounds played. 16 Page 108 Rounds of golf at the 18 hole course were 273 rounds resulting in a decrease of 3.3% for the quarter compared to 2013. Rounds of golf at the Par 3 course were down 878 rounds for a decrease of 31.8% for the quarter compared to 2013. Driving range sales for the quarter were up $3,488 resulting in an increase of 3.80/0 for the quarter compared to 2013. Merchandise retail sales for the quarter were up $2,548 resulting in an increase of 4.5% for the quarter compared to 2013. Performance Outcomes 1. How much did we do? Rounds of Golf at the 18 hole golf course 7 784 Rounds of Golf at the Par 3 golf course _ 1,882 Driving Range sales $95,087 { Merchandise Center retail sales $58,562 2. How well did we do it? Compared to 2013 Rounds of golf at the 18 hole golf course -3.3% Rounds of golf at the Par 3 golf course -31.8% Driving Range sales +3.8% Merchandise Center retail sales +4.5% 3. Is anyone better off? 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Kent, WA. 98032-5895 February 26, 2015 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Director's Report - INFO ONLY MOTION: None SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will inform the committee of noteworthy information and upcoming events. EXHIBITS: None BUDGET IMPACT: None i i i