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Home My WebLink AboutCity Council Committees - Public Works/Planning - 02/23/2015 (3) 1 Public Works Committee Agenda 40 • Councilmembers: Brenda Fincher•Dana Ralph•Dennis Higgins, Chair KENT wa= NGTON February 23, 2015 4:00 p.m. Special Meeting Item Description Action Speaker Time Paae 1. Approval of Minutes Dated February 2, 2015 YES None 03 03 2. Relocation Assistance Resolution YES Tom Brubaker 10 05 3. Cooperative Watershed Management Grant, YES Matt Knox 05 11 for Mill Creek Side Channel (Leber) Project 4. Information Only/SE 2401h/1481h Avenue SE NO Chad Bieren 10 27 Road Repair 5. Information Only/Guardrail Repair Work NO Joe Araucto 10 29 6. Information Only/Street Condition (Potholes) NO Bill Thomas 10 33 Update Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1"& 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. z This page intentionally left blank. Public Works Committee Minutes 3 February 2, 2015 COMMITTEE MEMBERS PRESENT: Committee Chair, Dennis Higgins was absent. Committee member Dana Ralph chaired the meeting on Higgins behalf. Brenda Fincher was also present. The meeting was called to order at 4:02 p.m. Item 1 — Approval of Meeting Minutes Dated January 26, 2015: Committee member Fincher MOVED to approve the minutes of January 26, 2015. The motion was SECONDED by Committee member Ralph and PASSED 2-0. Item 2 —Limited Access License Agreement with Verizon Wireless: Water Supply Field Supervisor, Kevin Swinford noted that the City granted an access license to Verizon Wireless in October of 2003 to cross a portion of the Clark Springs watershed. This license allowed Verizon Wireless limited access and a means to install the required utilities to an existing Bonneville Power Administration Tower for the purpose of establishing its telecommunications equipment. The original license was granted for five (5) years with four automatic renewal terms; however, the City and Verizon agreed to enter into a new license agreement in February of 2009, that license expired in February of 2014. The new license will be granted for an initial five (5) year term, with the option to renew for up to three (3) additional five (5) year terms. Verizon will pay an annual consideration of $20,400.00, with an increase equal to 115% of the previous term for each permitted renewal term. Swinford noted that the City of Kent has imposed strict compliance measures within this agreement to ensure the site and its prime purpose as a water source is protected. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Limited Access License with Seattle SMSA Limited Partnership d/b/a Verizon Wireless, to allow access and maintenance of Verizon's telecommunications system, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 2-0. Item 3 — Third Lease Renewal with Sprint Spectrum Realty Co. L.P: Kevin Swinford noted that Sprint entered into a lease agreement with the City in July of 1998, to build and operate a telecommunications tower on City property. The primary purpose of the property is to operate and maintain a one (1) million gallon water reservoir that serves Kent's East Hill community. Swinford went over the time line of former lease agreements and stated that this third lease renewal will be granted for a five (5) year term, retroactive from July 1, 2013, through June 30, 2018. Sprint will pay monthly rent in the amount of $2,400.00, plus appropriate leasehold tax for the five (5) year lease term. Certain tenant improvements are being required as a condition of renewal, including the repainting of Sprint's tower. Sprint must also provide the City with a full set of current as-builts showing any recent improvements. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Third Lease Renewal with Sprint Spectrum Realty Company for the use of real property to operate and maintain a telecommunications system, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 2-0. 1 Public Works Committee Minutes 4 February 2, 2015 Item 4 — Information Only/Overview of Kent's Aging Sanitary Sewer System and the Impacts of Fats Oils and Grease: Utility Superintendent, Greg Reed and Storm Drainage Facilities Inspector, Heather Martin presented information that included maps and photos describing the challenges of maintaining our sanitary sewer system; including those related to fats, oils, and grease in the system. Kent has almost 220 miles of sanitary sewer pipes and 122 miles of it is 40 years of age or older. Much of our system is non-reinforced concrete or clay pipe and is at or past the end of its lifespan. As the sewer system ages, it requires additional maintenance in areas where the system is deteriorating or where there are regular accumulations of fats, oils, and grease (FOG). Martin noted that storm drainage inspectors are responsible for 350 food service establishments, the two inspectors work very closely with businesses, educating them on the importance of proper disposal of potential hazards to our sanitary sewer system. They also work with area businesses to control the introduction of FOG into the city's sanitary sewer system and reduce the number of FOG-related blockages. Martin further noted that currently there are 50 restaurants in Kent that don't have grease traps or are out of compliance. Inspectors work closely with the city's legal department to help bring these businesses into compliance. Information Only/No Motion Required Item 5 — Information Only/ Traffic Calming Update: Rob Knutsen noted that the Residential Traffic Calming Program (RTCP) was designed to focus on the impacts of traffic speeds and volumes in neighborhoods. The Public Works and the Police Departments coordinate efforts to address residents' concerns through education, enforcement and when applicable construction of traffic calming devices. Knutsen noted that in 2014, several RTCP projects were constructed. These include three speed bumps on 42"' Avenue South, six speed bumps on 1001h Avenue South and four traffic circles on SE 223ra Drive / SE 224r' Street. Follow-up studies will be completed in the spring of 2015 to measure speed and/or volume reductions in these neighborhoods. Public Works staff is currently in the process of analyzing other neighborhoods for the potential installation of traffic calming devices if conditions warrant and funding for the program is identified. On average, staff receives 20-30 new concerns each year. Information Only/No Motion Required The meeting was adjourned at 4:56 p.m. Cheryl Viseth Council Committee Recorder 2 5 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Interim Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 400 West Gowe Street Kent, WA 98032-5895 Date: February 13, 2015 To: Chair Dennis Higgins and Public Works Committee Members Special PW Committee Meeting Date: February 23, 2015 From: Tom Brubaker, City Attorney Subject: Relocation Assistance Resolution Item - 2 Motion: Move to Adopt a Resolution repealing Resolution No. 698, and establishing new procedures related to relocation assistance for city projects not receiving federal financial assistance Summary: On June 21, 1971, the city council adopted Resolution No. 698, which assured compliance with the land acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 ("Uniform Act' . The Uniform Act, passed by Congress in 1970, is a federal law that established minimum standards related to relocation payments for federally funded programs and projects that require the acquisition of real property or displace persons from homes, farms or other businesses. The Uniform Act's protections and assistance apply to the acquisition, rehabilitation, or demolition of real property for federal or federally funded projects. The City is bound by the Uniform Act and Chapter 8.26 RCW, pertaining to relocation assistance, for all projects receiving federal financial assistance, and there is no need to adopt additional requirements beyond these requirements. Pursuant to RCW 8.26.010(2), the governing body of the city may elect to opt out of certain relocation assistance programs if a project is financed solely through city funds. Relocation payments can sometimes prove cost-prohibitive for completion of smaller public works projects. Nothing in this resolution abrogates the rights of the people to due process and just compensation, as provided in both the Washington constitution and the United States Constitution, when private property is taken by the government for a public purpose. Exhibit: Resolution Budget Impact: None 6 This page intentionally left blank. 7 RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, repealing Resolution No. 698, and establishing new procedures related to relocation assistance for city projects not receiving federal financial assistance. RECITALS A. On June 21, 1971, the city council adopted Resolution No. 698, which assured compliance with the land acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 ("Uniform Act"). B. The Uniform Act, passed by Congress in 1970, is a federal law that establishes minimum standards related to relocation payments for federally funded programs and projects that require the acquisition of real property or displace persons from homes, farms or other businesses. The Uniform Act's protections and assistance apply to the acquisition, rehabilitation, or demolition of real property for federal or federally funded projects. C. The City is bound by the Uniform Act and Chapter 8.26 RCW, pertaining to relocation assistance, for all projects receiving federal Relocation Resolution 1 Repealed New Resolution Adopted 8 financial assistance, and there is no need to adopt additional requirements beyond these requirements. D. Pursuant to RCW 8.26.010(2), the governing body of the city may elect to opt out of certain relocation assistance programs if a project is financed solely through city funds. Relocation payments can sometimes prove cost-prohibitive for completion of smaller public works projects. E. Nothing in this resolution abrogates the rights of the people to due process and just compensation, as provided in both the Washington constitution and the United States Constitution, when private property is taken by the government for a public purpose. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1, — Resolution No. 698 - Repealed. Upon the effective date of this resolution, Resolution No. 698 is repealed and will no longer be effective for application in the City of Kent. SECTION 2, — New Policy. As provided in RCW 8.26.010(2), the City Council of the city of Kent elects not to comply with the provisions of RCW 8.26.035 through 8.26.115 and RCW 8.26.180 through 8.26.200 in connection with programs or projects not receiving federal financial assistance. SECTION 3. — Savings. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. Relocation Resolution 2 Repealed New Resolution Adopted 9 SECTION 4, — Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. SECTION 5, — Corrections by City Clerk. Upon approval of the City Attorney, the City Clerk is authorized to make necessary corrections to this resolution or its exhibit, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or resolution numbering and section/subsection numbering. SECTION 6, — Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this day of March, 2015. CONCURRED in by the Mayor of the City of Kent this day of March, 2015. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY Relocation Resolution 3 Repealed New Resolution Adopted 10 I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 2015. RONALD F. MOORE, CITY CLERK Relocation Resolution 4 Repealed New Resolution Adopted 11 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: February 10, 2015 To: Chair Dennis Higgins and Public Works Committee Members Special PW Committee Meeting Date: February 23, 2015 From: Mike Mactutis, Environmental Engineering Manager Through: Chad Bieren, P.E., City Engineer Subject: King County Flood Control District Cooperative Watershed Management Grant, Project Funding Agreement for Mill Creek Side Channel (Leber) Project Construction Item - 3 Move to recommend Council authorize the Mayor to accept the King County Cooperative Watershed Management Grant for the Mill Creek Side Channel (Leber) Restoration project in the amount of $787,846, establish the budget and authorize expenditure of the grant funds subject to the grant terms and conditions, and sign all necessary documents, subject to terms and conditions acceptable to the Public Works Director and City Attorney. Summary: The Mill Creek Side Channel-Leber project was previously funded by (SRFB) to complete a Feasibility Study and 30% Design ($150,000) in 2009, final design and permitting, ($200,000) in 2012 and clearing, grubbing and under planting of the project site ($159,460) 2014. This grant for of $787,846 will provide additional funding for final construction which is scheduled to begin in 2016. Once completed, the restoration project will create off-channel habitat in the Green River near the confluence of Mill Creek, will increase floodplain refuge habitat for Chinook and other salmonids, enhance riparian habitat, and restore floodplain functions. The 8.6 acre site is owned by the City and is also known as Leber Homestead. Exhibit: Cooperative Watershed Management Grant Agreement Budget Impact: The Cooperative Watershed Management Grant agreement provides $787,846 for the final phase of construction. The match consists of grant funding from Salmon Recovery Funding Board and Puget Sound Action Recovery Funds totaling $1,313,567 and City matching funds of $76,440 which is the value of plant material we are providing. The City's mutual come from the storm drainage fund. 12 This page intentionally left blank. 13 AWARD NUMBER 4.9.14.004 AGREEMENT FOR AWARD OF COOPERATIVE WATERSHED MANAGEMENT GRANT FUNDS BETWEEN THE CITY OF KENT AND KING COUNTY This Agreement is made between King County, a municipal corporation, and the City of Kent (referred to herein as "Recipient"), for the purposes set forth herein. This Agreement shall be in effect from the date of execution to January 31, 2017. SECTION 1. RECITALS 1.1 Whereas, the King County Flood Control District("District") is a quasi-municipal corporation of the State of Washington, authorized to provide funding for cooperative watershed management arrangements and actions for purposes of water quality, water resource, and habitat protection and management; 1.2 Whereas King County is the service provider to the District under the terms of an interlocal agreement("ILA")by and between King County and the District, dated February 17, 2009, as amended, and as service provider implements the District's annual work program and budget; 1.3 Whereas, the Board of Supervisors of the District, the District's governing body, passed Resolution FCD 2013-14 on November 11, 2013, authorizing the King County executive or his designee to develop and administer a grant award program of up to $4,023,674 in 2014 for water quality and water resources and habitat restoration and management projects and activities allocated in the amounts of$798,862.00 for the Snoqualmie Watershed, $ 1,508,846.00 for WRIA 8, $1,508,846.00 for WRIA 9, and $207,120.00 for WRIA 10 projects in King County, provided that the project list is approved by the District executive committee; 1.4 Whereas, in accordance with Resolution FCD2012-07.2 and in its capacity as service provider to the District, King County has established a grant award program to fund water quality and water resources and habitat restoration and management projects and activities ("Cooperative Watershed Management Award Program"); 1.5 Whereas, the Recipient has submitted an application to its respective WRIA Forum for the Project and the Forum has recommended the Project for funding under the Cooperative Watershed Management Grant Program in accordance with King County's Cooperative Watershed Management Grant Program Policies and Procedures, a copy of which has been furnished by King County to the Recipient and which are incorporated herein by this reference ("Grant Policies and Procedures"); 1.6 Whereas the District's Executive Committee has received a list of proposed projects that includes the Project, as described in Exhibit A attached hereto and incorporated herein by this reference, and the Executive Committee has approved the Project for funding up to the amount of$787,846.00; Page 1 of 14 14 1.7 Whereas King County has received a Scope of Work and a Budget for the Project from the Recipient and has determined that the Scope of Work, attached hereto and incorporated herein as Exhibit B ("Scope of Work"), and the Budget, attached hereto and incorporated herein as Exhibit C (`Budget'), are consistent with the Grant Policies and Procedures; 1.8 Whereas, King County and the Recipient desire to enter into this Agreement for the purpose of establishing the terms and conditions under which King County will provide funding from the District in accordance with the Policies and Procedures, and the Recipient will implement the Project. SECTION 2. AGREEMENT 2.1. The Recitals are an integral part of this Agreement and are incorporated herein by this reference. 2.2. King County agrees to award the Recipient an award in the total amount of$787,846.00 from District funds (the Award). The Award shall be used by the Recipient solely for the performance of the Project, as described in Exhibit A of this Agreement. King County shall pay the Recipient in accordance with the Grant Policies and Procedures. 2.3. The Recipient represents and warrants that it will only use the Award for the Scope of Work of this Agreement and in accordance with the Project Budget. The Recipient shall be required to refund to King County that portion of the Award which is used for work or tasks not included in the Scope of Work. Further, the Recipient agrees to return to King County any portion of the Award that is not expended or remains after completion of the Scope of Work. 2.4. Activities carried out for this Project and expenses incurred by the Recipient may predate the execution date of this Agreement provided that 1)they have been identified by Recipient as being within the scopes of numbers 2) and 3)below, and have been approved by the County as being within such scopes; 2) The activities are specified in the Scope of Work of this Agreement; 3)the expenses are incurred in carrying out the Scope of Work and are authorized by this award as identified in the Budget of this Agreement; 4) such activities and expenses otherwise comply with all other terms of this Agreement; and 5)reimbursements shall be paid to the Recipient only after this Agreement has been fully executed. 2.5. The Recipient shall invoice King County for incurred expenses using the Request for Payment form and Progress Report, attached hereto and incorporated herein as Exhibit D for those documented and allowable expenses identified in the Budget and according to the rules set forth in the Grant Policies and Procedures. A progress report (with or without a request for payment) shall be made no less frequently than every six months after the effective date of this Agreement nor more frequently than every three months after the aforementioned date. Advances are allowable only for anticipated expenses to be Page 2 of 14 15 incurred in the next three months from the date of submission of the Request for Payment for work that is included in the Scope of Work of this Agreement, and identified as such in the Request. Documentation of payments made from advances shall be submitted to King County prior to any further requests for payment. No advances shall exceed 80% of the total Award. The final request for payment shall be submitted with the final report described in Section 2.6 of this Agreement and shall be no less than 20% of the Award. 2.6. The Recipient shall be required to submit to King County a final report which documents the Recipient's completion of the work in conformance with the terms of this Agreement within thirty(30) days after the completion of the work and submit a Close-out Report (Exhibit E of this Agreement). The final report shall, among other things, summarize the project's successes and shall address the watershed benefits accomplished by the work in a format provided by King County for this purpose as set forth in the Grant Policies and Procedures. 2.7. The Recipient's expenditures of Award funds shall be separately identified in the Recipient's accounting records. If requested, the Recipient shall comply with other reasonable requests made by King County with respect to the manner in which Project expenditures are tracked and accounted for in the Recipient's accounting books and records. The Recipient shall maintain such records of expenditures as may be necessary to conform to generally accepted accounting principles further described in Section 2.8 below and to meet the requirements of all applicable state and federal laws. 2.8. The Recipient shall be required to track project expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS") or Generally Accepted Accounting Principles set forth by the Financial Accounting Standards Board or by the Governmental Accounting Standards Board. 2.9. King County or its representative, and the District or its representative shall have the right from time to time, at reasonable intervals, to audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. The Recipient shall cooperate with King County and the District in any such audit. 2.10. The Recipient shall retain all accounting records and project files relating to this Agreement in accordance with criteria established by the Washington State Archivist Local Government Common Records Retention Schedule (CORE) as revised. 2.11. The Recipient shall ensure that all work performed by its employees, agents, contractors or subcontractors is performed in a manner which protects and safeguards the environment and natural resources and which is in compliance with local, state and federal laws and regulations. The Recipient shall implement an appropriate monitoring system or program to ensure compliance with this provision. 2.12. The Recipient agrees to indemnify, defend and hold harmless King County, and the District,their elected or appointed officials, employees and agents,from all claims, alleged liability, damages, losses to or death of person or damage to property arising out of any acts or omissions of the Recipient, its employees, agents, contractors or subcontractors in performing its obligations under the terms of this Agreement. Page 3 of 14 16 2.13. The Recipient agrees to acknowledge the District as a source of funding for this project on all literature, signage or press releases related to said project. SECTION 3. GENERAL PROVISIONS 3.1. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3.2. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any force or effect. 3.3. No amendment to this Agreement shall be binding on any of the parties to this Agreement unless such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may from time to time be modified by written amendment which shall be executed by duly authorized representatives of the parties and attached to this Agreement. 3.4. Each party warrants and represents that such party has full and complete authority to enter into this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the signature of such representative. 3.5. The Proj ect shall be completed by no later than January 31, 2017. hi the event that the Project is not completed by this date, King County has the discretion, but not the obligation,to terminate this Agreement and request and receive any unexpended Award funds that may be held by the Recipient. 3.6. This Agreement may be signed in multiple counterparts. 3.7. If any provision of this Agreement or of any other agreement, document or writing pursuant to or in connection with this Agreement, shall be wholly or partially invalid or unenforceable under applicable law, said provision will be ineffective to that extent only, without in any way affecting the remaining parts or provision of said agreement, provided that the remaining provisions continue to effect the purposes of this Agreement. 3.8. The amount of the Award has been fully funded by the District. To the extent that funding of the Award requires future appropriations by the King County Council, King County's obligations are contingent upon the appropriation of sufficient funds by the King County Council to complete the Scope of Work. If no such appropriation is made, this Agreement will terminate at the close of the appropriation year for which the last appropriation that provides funds under this Agreement was made. Page 4 of 14 17 This document has been approved as to form by the King County Prosecuting Attorney's Office as of July 15, 2012. KING COUNTY: RECIPIENT: By By Name Name Title Title Date Date Page 5 of 14 18 EXHIBIT A: PROJECT DESCRIPTION PROJECT RECIPIENT DESCRIPTION MATCH REQUEST Mill Creek Side City of Kent The project will construct a floodplain $1,390,007.00 $787,846.00 Channel-Leber wetland off of Mill Creek providing 1.8 acres of floodplain habitat below the ordinary high water mark and 5.4 acres below the 100-year flood height providing flood refuge habitat forjuvenile salmonids. EXHIBIT B:SCOPE OF WORK PROJECT LOCATION: Lower Green-Duwamish Watershed near the confluence of Mill Creek and the Green River at approximately RM 23.7 on land referred to as the "Leber Homestead" property. TASKS OUTLINED DESCRIPTION OF ACTIVITIES AND PRODUCTS ESTIMATED% DATES OFAWARD When will task be completed Task 1: Recipient will hire contractor to carry out contracted parts of Construction, the project. Contractor will carry out the following: earthworks and 100% July 2016 plantings • Mobilization for construction including signage,traffic control. • Excavation, haul and disposal of 90,000 CY of material for the side channel, grading of the channel slopes and upland areas,erosion control and streambank stabilization. • Placement of 43 large wood structures within the newly excavated side channel. • Planting 30,723 willow, red twig dogwood and black cottonwood live stakes, 12,728 upland and riparian trees and shrubs. • Removal of 2,930 CY earthwork plug to connect side channel to Mill Creek. Install wooden split rail fencing and gate. Recipient shall deliver: • A copy of the fully executed contract(Contract) between the Recipient and the selected contractor prior to any work carried out by the contractor. • A copy of the final Project Design (Design)approved by the Recipient within one month of the last date of signature of this Agreement. • Documentation that the terms and conditions of the Contract have been carried out to the satisfaction of the Recipient(to include, but not to be limited to, copies of continuations sheets, release of funds to Page 6 of 14 19 contractor and other approving documents generated by the Recipient,final acceptance of Contractor deliverables). All documents can be made available in downloadable electronic media or in paper form or both. Task 2: Mainte- A monitoring, maintenance and adaptive management plan will nance and evaluate the success of the project and lay-out management Monitoring of responses once project construction has been completed. 0% December project begins Outputs of the completed project will include: 1)Over five 2016 acres of new floodplain wetland habitat accessible to salmon during key outmigration periods; 2)Seven acres of densely planted, native riparian and upland habitat for fish and wildlife that maintains and improves Green River and Mill Creek shading; and 3)50 acre-feet (over 16,000,000 gallons)of new flood-storage that will help reduce peak flood-heights and flooding in the Kent Valley. Permits/ State all required project permits and authorizations(including permission right of access)as follows: Name of permit, issuer, recipient, (if applicable) purpose and inclusive dates. If no permits or authorizations are required,state why not. -Hydraulics Project Approval Permit#128467-1 received Completed 11/29/12,expires 11/28/17 -Nationwide Permit#NWS-2012-537 received 9/14/12,expires 3/18/18 -SEPA#2121653; ENV#2012-13 received 8/27/12 -Shoreline Exemption#SME-2013-12 received 9-10-13 Credits As part of your project deliverables, provide a description of how, where and when this grant fund will be acknowledged. Throughout Grant funding will be acknowledged on all signage, press Project materials, project brochures, project information on the City of Kent website,etc. Final report Submit a final report and the financial closeout documentation. Cannot be later than 30 days after the end date of the project. 31 Jan 2017 EXHIBITCI: BUDGETSUMMARY BUDGET ITEM TOTAL THIS AWARD SHARE SOURCE/AMOUNT PSAR/SRFB/City of Kent STAFFING $291,657.80 291,657.80 PROJECT SUPPLIES $716,852.00 $448,614.00 $268,238.00 COMMERCIAL SERVICES AND CREW TIME $997,000.00 $339,232.00 $657,768.00 OTHER $172,343.20 $172,343.20 TOTAL $ 2,177,853.00 $787,846.00 $1,390,007.00 Page 7 of 14 20 EXHIBIT C2: BUDGET BREAKDOWN UNIT DESCRIPTION BUDGET ITEM CbST"84SIS (H1115, ETC)",",",,,;,,,. AMOUNT' tTAFFINd' ITEMS SAWY BENEFITS UNITS Project management 282,071 1.00 15%of construct.cost 282,071 Traffic control labor 40.00 160.00 hours 6,400.00 Traffic control supervisor 42.00 40.00 hours 1,680.00 ESC lead 150.00 10.00 days 1,500.00 I PROJECT'SUPP I LIES Subtotal 291,658 UNIT COST UNITS Geotextile fabric 2.50 1,600.00 square yard (SY) 4,000.00 Filter fabric fence 4.00 2,000.00 linear foot(LF) 8,000.00 Straw wattles 7.00 6,000.00 LF 42,000.00 Straw mulch 3.00 2,000.00 SY 6,000.00 Clear plastic covering 2.50 900.00 SY 2,250.00 Coir fabric soft lift 8.00 8,840.00 SY 70,720.00 Live stakes 3.00 30,723.00 each 92,169.00 Quarry spalls 18.50 350.00 cubic yard (CY) 6,475.00 Wall engineered logjam 5,000.00 30.00 each 150,000.00 Fence engineered logjam 6,000.00 9.00 each 54,000.00 Creek mouth engineered log jam 4,000.00 1.00 each 4,000.00 Streambed grade control log cluster 3,000.00 3.00 each 9,000.00 Riparian planting supplies 262,758.00 1.00 lump sum 262,758.00 Fencing and gates 14.00 320.00 LF 4,480.00 Temporary traffic control devices 1,000.00 1.00 lump sum 1,000.00 Subtotal 716,852.00 COMMERCIAL SERVICESAhlb CREW TIME Contractor 175,000.00 1.00 mobilization 175,000.00 excavation, haul and Contractor 90,000.00 8.00 disposal per CY 720,000.00 Contractor 34,500.00 1.00 fine grading per SY 34,500.00 temporary erosion Contractor 15,000.00 2.00 control 30,000.00 clearing and grubbing Contractor 4,500.00 5.00 per acre 22,500.00 Contractor 10,000.00 1.50 clewatering 15,000.00 Subtotal 997,000.00 OTHER, E09L!ruction taxes 172,343.20 1.00 10%tax 172,343.20 Subtotal 172,343.20 PK0JEC*T0TAL 2,177,853.00 Page 8 of 14 zi EXHIBIT D: REQUEST FOR PAYMENT AND PROGRESS REPORT KING COUNTY FLOOD CONTROL Water and Land Resources Division D I S T R I C T River and Floodplain Management Section L'a King County King County Cooperative Watershed Management Grant Payment Request Date Contact Name Phone Remit To: Recipient Name City of Kent Address 1 Address 2 City,State, Zip Code Request# Dates (beginning&end date for this claim) Instructions: Complete this spreadsheet and attach your financial/accounting system reports to document all expenses PROJECT NAME Mill Creek Side Channel - Leber PROJECT CODE 4.9.14.004 Budget Line Item (From Exhibit B Amount of all Balance Budget) Budgeted Current Request Previous Requests Remaining 5 - 5 - 5 - 5 - 5 - 5 - 5 - 5 - TOTALS: $ - $ - $ - $ - Amount from Current Request above requested as an advance EXPLANATION: Page 9 of 14 zz KING COUNTY a FLOOD C;ONIROL Water and Land Resources Division " D I S T R I C T River and Floodplain Management Section King County COOPERATIVE WATERSHED MANAGEMENT GRANT PROGRESS REPORT Date 01/00/00 Contact Name 0 Phone 0 PROJECT Mill Creek Side Channel—Leber PROJECT NUMBER 4.9.14.004 Remit To: Recipient Name City of Kent Address 1 0 Address 2 0 City,State, Zip Code 0 Request# 0 Dates (beginning&end date for this claim) 0 DELIVERABLES: Progress/Status/percentage completed (note SCOPE OF WORK ITEM approximate or actual dates) 1) 2) Page 10 of 14 23 3) 4) 5) Add more pages if necessary Please mail or e-mail all documents to: Ken Pritchard Water and Land Resources Division Department of Natural Resources and Parks KSC-NR-0600 201 South Jackson Street,Suite 600 Seattle, WA 98104-3855 Phone: 206-477-4804 Fax: 206-296-0192 Email: ken.pritchard@kingcounty.gov Page 11 of 14 24 EXHIBIT E CLOSE-OUT REPORT Recipient City of Kent Project title Mill Creek Side Channel — Leber Project start and end dates Total award $ Total spent $ Amount due at close-out $ Total unspent $ Submit the following: Checklist Previously Attached PROGRAMMATIC CLOSE-OUT Submitted 1. Letter(s) of commitment from key partners. ❑ ❑ 2. Final report documenting the successful completion of the project according to the exhibit A:Scope of Work and timeline in your ❑ ❑ agreement. 3. Documentation of measurement methods and timelines and any ❑ ❑ results to date. FOLLOWING ITEMS TO BE INCLUDED AS APPLICABLE KCFCD acknowledge- ment 4. Selection of outreach materials, such as: handouts, brochures, posters, newspaper clippings, press releases, ❑ ❑ ❑ and web page screen hard copies. 5. Copies of selected printed materials, created for the project or about it, and/or other items that illustrate ❑ ❑ ❑ the successful completion of the project. 6. Selected copies of pictures,film,video, PowerPoint presentation in CD, DVD, email and/or documentation ❑ ❑ ❑ presenting your project, if applicable. FINANCIAL CLOSE-OUT 7. Attach receipts and/or auditable accounting detail (may include: ❑ ❑ ledger-based copies,cancel checks, and payroll records). 8. Documentation of cash and in-kind match. ❑ ❑ CONTINUED Page 12 of 14 25 King County Cooperative Watershed Management Fiscal Close-Out Date Recipient Name City of Kent Mill Creek Side Channel— PROJECT NAME Leber PROJECT CODE 4.9.14.004 AWARD Budget Line Item Amount of all (From Exhibit B Budget) Budgeted Previous Requests Balance Forfeited TOTALS: $ $ $ MATCH Item Budgeted Actual Balance Source NOTES CONTINUED Page 13 of 14 26 PROVISIONS By signing this Financial CLOSEOUT, I an authorized representative of the above named award recipient (RECIPIENT), confirm that I have examined the information contained herein and that, to the best of my knowledge, it is a true and accurate account of all the financial expenses and in-kind contributions incurred by the above named project in the course of fulfilling the conditions of the AGREEMENT between RECIPIENT and King County(COUNTY). I hereby acknowledge that there are no further expenses associated with this project, nor any pending or future claims to the COUNTY and that the COUNTY is not liable for any expenses not documented in Attachment B (Budget)of the AGREEMENT. I understand that the RECIPIENT is fully bound by the provisions of the AGREEMENT including, but not limited to,the return of COUNTY funds that are unspent or whose spending is unsubstantiated according to the terms of the AGREEMENT and the right to examine records. I further understand that the COUNTY, upon examining the financial close-out and the final report submitted by the RECIPIENT will determine the amount of the balance due to the RECIPIENT. SIGNED DATE ❑Approved for Close-Out ❑ Not approved for close-out EXAMINER SIGNATURE: DATE: Notes: END OF EXHIBIT E Page 14 of 14 27 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 400 West Gowe Street Kent, WA 98032-5895 Date: February 17, 2015 To: Chair Dennis Higgins and Public Works Committee Members Special PW Committee Meeting Date: February 23, 2015 From: Chad Bieren P.E., City Engineer Subject: Information Only/SE 240th/148th Avenue SE Road Repair Project Item — 4 Information Only/No Motion Required at this time Summary: Work on the SE 240th Street/148th Avenue SE Road Repair Project is completed and the road has been open to traffic since January 20, 2015. The project was successful in shoring up the east shoulder and included the addition of guardrail within the area of the repair. The initial estimate for the cost to repair the roadway was $700,000, as reported to the Committee on August 18, 2014. The final cost for the project will be roughly $900,000, based on additional work that was required once the project was underway. Field conditions required more excavation and backfill than originally anticipated, which also required additional asphalt to patch the work area. We also added significant traffic control measures at the beginning of the project to reduce the impacts to neighborhood streets from the road closure. These field changes necessitated additional engineering charges as well, which we minimized by utilizing in house engineering staff. Work is complete; however, we are evaluating the roadway for a full-width overlay between 140th Avenue SE and the bottom of the hill. Exhibit: None Budget Impact: Public Works will work with the Finance Department to determine where the additional funds can come from. We anticipate being able to do this by the third quarter of the year. 2s This page intentionally left blank. 29 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 400 West Gowe Street Kent, WA 98032-5895 Date: February 17, 2015 To: Chair Dennis Higgins and Public Works Committee Members Special PW Committee Meeting Date: February 23, 2015 From: Joe Araucto, P.E., Pavement Management Engineer Through: Dave Brock, P.E., Interim Operations Manager Subject: Information Only/2015 Emergency Guardrail Repairs Item - 5 Information Only/No Motion Required Summary: Guardrails are essential roadside features designed to help keep cars on the road. When hit, guardrails incur damage requiring repairs to ensure they continue to function as designed. Public works staff has identified a number of guardrails throughout the City in need of repair. Some repair needs are due to collisions; while others are due to life cycle improvements (i.e., replacement of rotten posts). The Department pursues reimbursement for damages from insurance companies on reported collisions. Unfortunately, many damages are caused by uninsured drivers or simply unreported. The preliminary estimate for repair is between, $125,000 - $150,000 over the course of the year. The work replacement will be in smaller cost increments at each location. Exhibit: Preliminary location map of damaged guardrail in need of repair Budget Impact: Guardrails repairs are an unbudgeted general fund expense. At this time we anticipate carrying the costs forward during the year. We expect to provide a report (through the Finance Department)as to where the funds could come from in the later quarters. 30 This page intentionally left blank. 3SBAY 69L I i ..._ a tz rnFEI I —. ,. SS enH 8ti�'V I r I I � � � t_k'� ^"i,"^„*.-..,-,,..,++«. �✓ � tw I i f'� c 1 35 0nH q�6 i, I I� � cm I i i r 1 lag -•-1 'Cu yp f+ c fl_ a m J asm KN IBIS �� IP?J 9 III �t I, j. /fl rttl Btli C ,.. P PTJ oag6upd"s . .. �� fa e...... ...� Ri ✓ S'a _ a _ t...... �� i I� �A I N Rai roe J r _ I r r f {Y r S Imo/ eo t do , -:.fir-- Ser-r-- 9L--•--T� ��\ I�. . FBI i-w� � "�w"�.wm.,.a,w�+,�o�.«.u. ail+--ti--i,—+—,� _ ?2� ji BA M UP 1111A b'H3 _ - .._... l j �' 11 �� FN H alien nn Iv- �r,l s� 8b�opt ��, I fJ il AV J ="�=JL d cY ]S1 1 = 3 � � _.... _,... / J F gT<"^� gyled `1i`, �` I_ " 7 e 5�002" Jul. �I �_ � ��.. — S�'� i'�\„ I 11�,, � �!�, � � ,� _i ar m U � � ' � ' '` I_ E I f�'. f � w �-z� 32 This page intentionally left blank. 33 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 KEN T Fax: 253-856-6500 WASH IN GTO N Address: 400 West Gowe Street Kent, WA 98032-5895 Date: February 17, 2015 To: Chair Dennis Higgins and Public Works Committee Members Special PW Committee Meeting Date: February 23, 2015 From: William Thomas, Street Superintendent Through: Dave Brock P.E., Interim Operations Manager Subject: Information Only/Street Condition Update Item - 6 No Motion Required/Information Only Summary: Staff will update Committee members on this winter's impact to Kent's road network. Exhibit: None Budget Impact: Maintenance and Operations Budget