Loading...
HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 01/06/2015 rrrv�i owr � �V�dlfiUlyi9Jltlb,/ ,"0//i m w � . r //r�rr /i//j'�!i//I�/i r/f�i� /iY%/"/I/���✓/i%/i/mild%OIJ,'�'IIIYJU�,,''ia,.. " la u�,: 4�' y r r , al Jf4 s urf rr H"J . ,�$� jYj fm�b j"/✓�i rs'r/� ! ` U� lNl i %rNrA�iijsr'r�}t� a tl� 'v f j adccW11411 r ��� This page intentionally left blank. KENT CITY COUNCIL AGENDAS January 6, 2015 KENT Council Chambers Mayor Suzette Cooke Council President Dana Ralph Councilmember Jim Berrios Councilmember Bill Boyce Councilmember Brenda Fincher Councilmember Dennis Higgins Councilmember Deborah Ranniger Councilmember Les Thomas ********************************************************************* COUNCIL WORKSHOP MEETING AGENDA 5 P.M. No workshop meeting. COUNCIL REGULAR MEETING AGENDA 7 P.M. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF 4. PUBLIC COMMUNICATIONS A. Public Recognition a. 2014 Kent Turkey Challenge Winners B. Community Events C. Intergovernmental Reports 5. PUBLIC HEARING 6. PUBLIC COMMENT - Please state your name and address for the record. You will have up to three (3) minutes to provide comment. Please address all comments to the Mayor or the Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. For more details regarding the public comment process, please refer to the section titled, "Public Comments," on the reverse side. 7. CONSENT CALENDAR A. Minutes of Previous Meetings and Workshop — Approve B. Payment of Bills — Approve C. Excused Absence for Councilmember Jim Berrios 8. OTHER BUSINESS 9. BIDS (Continued) COUNCIL MEETING AGENDA CONTINUED 10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION A. Property Negotiations, as per RCW 42.30.110(1)(c) B. Potential Litigation, as per RCW 42.30.110(1)(i) 12. ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office. The Agenda Summary page and complete packet are on the website at KentWA.gov An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253.856.5725. For TDD relay service, call the Washington Telecommunications Relay Service at 1.800.833.6388. COUNCIL WORKSHOP No workshop for this meeting. This page intentionally left blank. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF This page intentionally left blank. PUBLIC COMMUNICATIONS A) Public Recognition a) 2014 Kent Turkey Challenge Winners B) Community Events C) Intergovernmental Reports This page intentionally left blank. PUBLIC HEARING This page intentionally left blank. PUBLIC COMMENT This page intentionally left blank. Agenda Item: Consent Calendar 7A & 7B CONSENT CALENDAR 7. City Council Action: Councilmember moves, Councilmember seconds to approve Consent Calendar Items A through C. Discussion Action 7A. Approval of Minutes. Approval of the minutes of the regular Council meetings of October 21 and November 4, 2014, the special Council meeting of October 28, 2014, the Council workshop meetings of November 4, 2014, and November 18, 2014. 7B. Approval of Bills. Approval of payment of the bills received through November 30 and paid on November 30 after auditing by the Operations Committee on December 16, 2014. Approval of checks issued for vouchers: Date Check Numbers Amount 11/30/14 Wire Transfers 6066 - 6081 $1,638,672.74 11/30/14 Regular Checks 686117 - 688514 $5,785,408.46 Void Checks ($0.00) 11/30/14 Use Tax Payable $1,953.95 $7,426,035.15 Approval of checks issued for payroll for November 16 through November 30 and paid on December 5, 2014: Date Check Numbers Amount 12/5/2014 Checks 336803 - 336821 $25,278.26 Voids and Reissues 12/5/2014 Advices 338010 - 338761 $1,719,604.38 $1,744,882.64 This page intentionally left blank. KENT Kent City Council Meeting Minutes October 21, 2014 The regular meeting of the Kent City Council was called to order at 7:01 p.m. by Mayor Cooke. Councilmembers present: Ralph, Boyce, Fincher, Higgins, Ranniger, and Thomas. Councilmember Berrios was excused. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF Council President Ralph pulled Item 7A, Minutes of Previous Meetings and Workshop - Approve from the Consent Calendar. PUBLIC COMMUNICATIONS A. Public Recognition — None. B. Community Events — Councilmember Fincher communicated that there would be a candidate forum for the Kent Parent-Teacher Association (PTA) Monday at the Kent School District office on October 27, 2014. C. Proclamation for Third Annual Green Kent Da v - Mayor Cooke presented the Green Kent Day Proclamation to Parks, Recreation and Cultural Services Director, Jeff Watling. Watling highlighted the proclamation and the event on October 25 at Morrell Meadows Park. He thanked the Mayor and the Council for the proclamation. Mayor Cooke discussed the Green River Natural Resource Area and highlighted its location. She stated that it is being evaluated by the King County Flood Control District to be a floodplain. Watling also alerted the public and explained that Van Doren Park may also be lost due to the King County proposal. D. Proclamation for Fourth Annual Kent Turkey Challenge — Mayor Cooke presented the Fourth Annual Kent Turkey Challenge Proclamation to Matt Lynch and Katie Brown from TorkLift. Lynch discussed the event and thanked the Mayor for the Proclamation. Councilmember Higgins thanked TorkLift for all they do for the community. E. Public Safety Report - Police Chief Ken Thomas presented a video from the International Association of Police Chiefs who did a documentary on the Kent Police Department for their work in intelligence-led policing. He communicated that the video will be presented at their conference in Atlanta. Chief Thomas introduced and had Mayor Cooke swear in Officers Andrew Grove, Eric Wesson, Eli Morris, Kevin Strong, and Jamey Hattaway. Chief Thomas also presented Life Saving Award to Officer Michael Schanbacher for utilizing an AED unit to save a person's life. Chief Thomas presented the Professional Excellence Award to Detective Brendan Wales for his work on a homicide case that led to the arrest and charging of four people for first degree murder. Kent City Council Meeting Minutes October 21, 2014 F. Interaovernmental Reports - Council President Ralph stated that on October 9 she attended the Puget Sound Regional Council (PSRC) Transportation Policy Board and there were several presentations given concerning transportation and funding mechanisms. She said the Washington State Transportation Commission presented on some of the work they are doing concerning alternative funding sources for our transportation system and one of the alternatives is looking at using vehicle miles traveled. She further explained that this program would function like a utility and residents would pay a certain amount per each mile traveled with their vehicle. She noted that there was another presentation concerning distracted driving traffic safety called Target Zero and noted the work the City of Kent Police Department has done with increased patrols to combat this issue. She added that fatality accidents have reduced over the last ten years, but there has been an increase in accidents due to not paying attention and drivers focusing on our electronic devices. She stated that she attended the South County Area Transportation Board and heard presentations from Senator Joe Fain and Representative Pat Sullivan concerning the future of transportation funding. She noted that they are both hopeful that there will be a transportation package coming out of legislature in 2015. She added that they also discussed their legislative agenda which focuses on encouraging City of Kent representatives and the legislature to adopt a transportation package. Councilmember Fincher attended the King Conservation District (KCD) meeting and noted that property tax legislation was approved with 65 letters of support from the areas that are in the KCD. She noted that there were questions concerning what would happen to the funds if they aren't used and whether the funds would be returned to cities that are members. She added that the increasing demands of growers, food waste reduction, and reducing food insecurity by 20% was discussed. She concluded that KCD received a $25,000 USDA grant to inventory King County food supply and storage abilities. Councilmember Higgins noted that the Sound Cities Association Board of Directors' meeting was last Wednesday and the discussion centered on how King County, in recent years, has offloaded services that they have provided in the past to the cities, especially those related to public health. He also noted that there was discussion about overhead in the County budget, which will be followed up on. He said the group noted that Metro seems to be very conservative in their budget and cutting too much out of it. He added that the Regional Transit Committee will be scrutinizing Metro's budget. He added that the overcrowding and service productivity measures were also topics discussed at the meeting. Councilmember Boyce stated that the next meeting of the Sound Cities Association will be held November 12. PUBLIC HEARINGS A. 2015 - 2016 Biennial Budget - Aaron BeMiller, Finance Director highlighted that this is the second public hearing. He highlighted the expenditures and revenues for each fund. He noted that the ShoWare Fund and the CIP Fund are showing a negative balance. He added that the beginning balance is $47 million and the ending balance is $42 million. He stated that the net budget is $356 million. He discussed the City FTEs 2 Kent City Council Meeting Minutes October 21, 2014 and displayed them. BeMiller discussed the major changes in the General Fund. He stated that the General Fund started with a deficit in both 2015 and 2016. However, the Mayor's proposed revenues to the budget results in $3.6 million in 2015 and $5.2 in 2016. BeMiller continued and noted revenue adjustments of $850,000 and $770,000 for a subtotal of $4.4 million and expenditures of $1.1 million added in 2015 and $1.9 million in 2016. Additionally, there is a payback for utility payments and a significant contribution to General Fund resources to go towards internal debt. He added that the City would be using $250,000 in 2015 and $434,000 in 2016 out of the General Fund. He displayed the $165.7 million of General Fund expenditures by classification for the 2015-2016 budget. Mayor Cooke opened the second public hearing on the 2015 — 2016 biennial budget. 1. Mary Ann Kern, Kent - Kern spoke in support of the Neighborhood Program budgets for 2015 - 2016. She asked that the Mayor reconsider her budget proposal for the neighborhood program by adding $6,000 to the 2015 budget. 2. Shane Wilson, Kent - Wilson communicated that he is the Chair of the Scenic Hill Neighborhood Council and read their mission statement. He communicated what the neighborhood program grant funding is used for and spoke in favor of increasing the neighborhood program grant funding. 3. Fran McNett, Kent - McNett passed out a pamphlet called, "Great Neighbors Make Great Neighborhoods" to the Council. She added that it is passed out to everyone who attends their events and it communicates what is available in their neighborhood. 4. Denese Bohanna, Kent - Bohanna noted that neighborhood programs bolster and uncover the hidden talents in the neighborhoods. She hopes the Council can increase the budget for the neighborhood program in 2015 and 2016. 5. Michael Johnson, Kent - Johnson stated that setting a budget of zero for 2015 sends out messages that the Council doesn't think the neighborhood program is important. He asked the Council to provide funding for the neighborhood program in 2015. Councilmember Ranniger confirmed with Ms. Kern that the $6,000 amount was based on past Neighborhood Council histories. Councilmember Thomas moved to close the public hearing, seconded by Council President Ralph. Motion carried 6-0. B. 2015 - 2020 Capital Improvement Plan - Aaron BeMiller, Finance Director highlighted that this is the second public hearing for this item. He explained that the Capital Improvement Plan (CIP) is incorporated into the Capital Facilities Element of the Kent Comprehensive Plan and includes all known capital needs. However, not all of the needs are funded. The 2015 and 2016 funded portions are included in the biennial budget as capital projects, he said. BeMiller reviewed the capital needs by category, project requests by department, and the sources of funds. 3 Kent City Council Meeting Minutes October 21, 2014 Mayor Cooke opened the public hearing. Council President Ralph moved to close the public hearing, seconded by Councilmember Thomas. Motion carried 6-0. C. Comprehensive Plan/Capital Facilities Element Amendment and update to Kent City Code Section 12.13, School Impact Fees - Charlene Anderson, Senior Planning Manager presented the item. She noted that the public hearing is on the annual update of the Comprehensive Plan (CP) to incorporate the Capital Facilities Plans of the Kent, Auburn, Highline, and Federal Way school districts that serve the City of Kent. The item, she said, provides inventory for existing school facilities, estimates growth and the facilities needed to accommodate that growth, and outline funding opportunities, such as the school impact fees which are one source of funding. Councilmember Thomas inquired if all of the plans of the school districts are adopted individually and Anderson confirmed that they are considered together. Mayor Cooke opened the public hearing. 1. Rod Sheffer, Burien - Sheffer communicated that he is from Highline School District and there has been an increase of students in the district. He added that there have been 7 double portable classrooms added to deal with some of the growth and are going to run a bond early in November for two new middle schools and increase the size of the Des Moines Elementary School. He urged the Council to adopt the 2014 - 2020 Highline School District Capital Facilities Plan. 2. Bob Kenworthy, Auburn - Kenworthy communicated that the project to replace Auburn High School is at 50 percent and their district has also been adding portables. He noted that within four to six years they will be building a new middle school. He stated that the impact fee has been reduced for single-family properties and increased for multi-family properties. He urged the Council to adopt the school impact fees. Councilmember Thomas communicated that the new Auburn High School looks great. 3. Ralph Fortunato, Kent - Fortunato communicated that impact fees in Kent have remained the same for five years. He stated that over 20 portables were added this year. He urged the Council to adopt the capital facilities plan and school impact fees. 4. Tanya Nascimento, Federal Way - Nascimento presented the Federal Way School District capital facilities and impact fee information. She highlighted that the district adopted a levy in November 2012 for rebuilding Federal Way High School to handle an increased capacity at the high school by 200 students. Additionally, money from the levy will increase security and upgrade playground equipment. She concluded that the single family and multi-family impact fees have been reduced for 2015. Mayor Cooke discussed Sunnycrest Elementary School with Nascimento and noted that there were two new portables and five double portables added last year. She further noted that there has been an 11 percent increase at Sunnycrest from October 2010 to present. Mayor Cooke thanked her for her presentation. 4 Kent City Council Meeting Minutes October 21, 2014 Councilmember Boyce moved to close the public hearing, seconded by Councilmember Higgins. Motion carried 6-0. D. 2014 Property Tax Levy for the 2015 Biennial Budget - Aaron BeMiller communicated how the funds from the property tax levy are disseminated. He noted that property taxes dropped in 2011 and dipped back down in 2014. He displayed the assessed valuation of the City of Kent and explained the maximum levy rate the City could levy is $28.4 million and that the proposed levy is for $20.8 million. Mayor Cooke opened the public hearing. No one from the public wished to speak to this item. Councilmember Fincher moved to close the public hearing, seconded by Councilmember Thomas. Motion carried 6-0. PUBLIC COMMENT 1. Kirk Nelson, Kent - Nelson discussed the proposed garbage tax increase. He stated that Kent isn't the highest and aren't the lowest when it comes to utility taxes. He discussed the $20 vehicle tab fee and noted that he has five cars, which would mean $100 to register his vehicles. He also discussed an increase in garbage utility fees. 2. Shawn Christie, Kent - Christie discussed the proposed garbage tax increase and the vehicle tab proposals. He stated that the City should freeze hiring for the next two years. 3. Gene Bremner, Kent - Bremner said that Kent is the greatest welfare city in Washington. He said the ShoWare Center will never pay for itself due to competing with the casinos and other entertainment facilities. He questioned if the budget was based on the property tax assessment next year. He said he paid $750 for his fire tax and there are people on fixed incomes that are being hurt. CONSENT CALENDAR Council President Ralph moved to approve Consent Calendar Items B through M, seconded by Councilmember Thomas. Motion carried 6-0. B. Excused Absence for Councilmember Berrios - The Council approved an excused absence for Councilmember Berrios as he was unable to attend the City Council meeting of October 21, 2014. C. Resolution Ratifying Amendments to Kina County Countywide Planning Policies - Adopt - The Mayor moved to adopt Resolution No. 1900 ratifying the King County Countywide Planning Policies adopted by the Metropolitan King County Council and pursuant to the Growth Management Act. 5 Kent City Council Meeting Minutes October 21, 2014 D. Interlocal Aareement with Chelan County for Housina of Inmates - Authorize — The Mayor was authorized to sign the Interlocal Agreement for Jail Services with Chelan County, subject to terms and conditions acceptable to the Police Chief and City Attorney. E. Police Services Agreement with Kent School District - Authorize — The Mayor was authorized to sign the Police Services Agreement between the Kent Police Department and the Kent School District for the 2014-2015 school year, with final terms and conditions acceptable to the Police Chief and City Attorney. F. Drua Free Communities Grant - Accept — The Mayor was authorized to accept and sign the Drug Free Communities Support Program Grant from the Substance Abuse and Mental Health Services Administration in the amount of $107,815, subject to the grant terms and conditions acceptable to the Police Chief and City Attorney. G. Memorandum of Understanding with Washington Traffic Safety Commission for Target Zero Enforcement — Authorize - The Mayor was authorized to accept and sign the Target Zero law enforcement grant to fund DUI, seatbelt, and distracted driving patrols in Kent, create the budget, and authorize expenditure of the funds in accordance with the grant terms and conditions acceptable to the Police Chief and City Attorney. H. Raedeke Associates Inc. Consultant Service Aareement — Authorize — The Mayor was authorized to sign the Consultant Services Agreement with Raedeke Associates Inc. to provide Environmental Consulting for Development Engineering wetland and sensitive areas project review not to exceed $40,000, subject to terms and conditions acceptable to the Economic and Community Development Director and City Attorney. I. Theresa R. Dusek Consultant Service Agreement — Authorize — The Mayor was authorized to sign the Consultant Services Agreement with Theresa R. Dusek to provide Environmental Consulting for Development Engineering wetland and sensitive areas project review not to exceed $40,000, subject to terms and conditions acceptable to the Economic and Community Development Director and City Attorney. J. Canyon Drive/Campus Park Puget Sound Enerav Gas Line Easement - Authorize — The Mayor was authorized to sign an Easement allowing Puget Sound Energy to replace gas facilities on City-owned property adjacent to Campus Park subject to final terms and conditions acceptable to the City Attorney and Public Works Director. K. Public Works Aareement with Nature's Way Tree Services for 64th Avenue Tree Removal — Authorize — The Mayor was authorized to sign a Public Works Agreement with Nature's Way Tree Service LLC in an amount not to exceed $18,750 for the removal of a cottonwood tree near the 23200 block of 64th Avenue South, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. 6 Kent City Council Meeting Minutes October 21, 2014 L. Upper Russell Road Riaht-of-Way Dedication — Approve — The Mayor was authorized to sign a Municipal Quit Claim Deed dedicating City owned property as City Right of Way for the Russell Road Upper Levee — James Street/Russell Road Realignment Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. M. United States Geological Survey (USGS) Gage Funding Agreement — Authorize— The Mayor was authorized to sign the Joint Funding Agreement for Water Resources Investigations between the City of Kent and the United States Geological Survey upon concurrence of the language therein by the City Attorney and Public Works Director. OTHER BUSINESS None. BIDS None. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. Council President Ralph discussed the workshop and noted that there was a discussion concerning the 2015 - 2016 Biennial Budget. She noted that department budgets were discussed. She highlighted that everything discussed so far has been a proposal. She highlighted the upcoming budget schedule. She communicated that residents and business owners may contact the Council to give their input to the budget. B. Mayor. Mayor Cooke applauded both Concut, Inc and Global Venture for being recognized by King County as the "Exporting Small Business of the Year' and "Minority Small Business of the Year' respectively. She announced that the Carpinito Brothers' property off of 277th and Central Avenue South is being proposed by some of the System-wide Improvement Framework (SWIF) program parties as an area to run the levees along, thus flooding the area. She also communicated that Sound Transit has released a draft of alternate link light rail routes and the entire process will be discussed in the coming months, with discussion on the pros and cons of each of the routes. Mayor Cooke thanked the 60-plus applicants for the Parks and Recreation Commission and said she will bring her commission recommendations to the Council at the November 18 meeting for their approval. C. Administration. Chief Administrative Officer Matheson communicated that there will be an executive session for 20 minutes for property negotiations. D. Economic & Community Development Committee. In the minutes. E. Operations Committee. In the minutes. 7 Kent City Council Meeting Minutes October 21, 2014 F. Parks and Human Services Committee. Councilmember Ranniger said there is a Parks and Human Services Committee meeting on November 24. G. Public Safety Committee. Councilmember Boyce verified that the Use of Force Task Force meeting was at the Senior Center. H. Public Works Committee. In the minutes. I. Regional Fire Authority. Councilmember Thomas announced that there is a meeting on November 19 at 5:30 p.m. at Station #78. He added that the Regional Fire Authority budget was adopted. EXECUTIVE SESSION At 8:47 p.m., Mayor Cooke announced that the Council would recess into an Executive Session for twenty minutes to discuss property negotiation as per RCW 42.30.110(1)(b). At 9:07 p.m., Mayor Cooke extended the Executive Session would be extended for five minutes. At 9:11 p.m., the Executive Session concluded and Mayor Cooke reconvened the regular meeting. ACTION AFTER EXECUTIVE SESSION A. Property Negotiation, as per RCW 42.30.110(1) (b). Ben Wolters, Economic and Community Development Director recommended Mayor Cooke execute all documents for the City to acquire the property at 918 West Meeker Street for a proposed price of $235,000. Councilmember Boyce moved to authorize the Mayor to sign all necessary documents to complete the purchase of property located at 918 West Meeker Street and owned by Melina S. Mundy, within established budget and subject to approval of the final terms and conditions acceptable to the Economic and Community Development Director and City Attorney, seconded by Councilmember Higgins. Motion carried 6-0. ADJOURNMENT The meeting adjourned at 9:14 p.m. Ronald F. Moore, MMC City Clerk 8 11 � KENT WASH IMJ T0N Kent City Council Special Meeting Minutes October 28, 2014 The workshop meeting was called to order at 5:31 p.m. by Council President Ralph. Councilmembers present: Ralph, Berrios, Boyce, Fincher, and Thomas. Council President Ralph noted that Councilmember Ranniger was unable to attend the meeting and Councilmember Berrios was listening in via speakerphone. Department Budaet Presentations — Council President Ralph communicated the departments who would be presenting and introduced Chief Administrative Officer Derek Matheson who reviewed the budget and upcoming workshop schedule. He reviewed the 2015-2016 Preliminary Budget Questions/Requests document and encouraged the Council to contact him regarding any questions that need to be added to the list. Administration - Chief Administrative Officer Derek Matheson communicated what the budget schedule was and reviewed the Council 2015-2016 Preliminary Budget Questions/Requests. He discussed the City Council and Administration budget. He communicated that the only change is to increase the FTE for the Council Assistant from 0.525 FTE to 0.75 FTE due to the Affordable Care Act and it is fully offset with a decrease in the supplies budget. The FTE count for the Administration Department is 10.0, he said, and there are no proposed changes to that for this budget. He noted that the budget for the Administration Department is $2.3 million. He communicated that the Mayor has asked for a $25,000 appropriation for Neighborhood Council projects and communication matching grants in 2016. Additionally, unfunded needs include a proposed $35,000 neighborhood grant in 2015 and an additional $10,000 in 2016. He noted that the Mayor's salary is about $31,000 less than peer cities. Matheson added that unfunded needs include funds for a periodic citizen opinion survey and any elections costs for future ballot measures. He responded to a Council inquiry about an $120,000 increase in the Administration budget from 2014 to 2015 and said a small amount was a cost of living adjustment for employees but the bulk of the increase is a reallocation of cable/media expenses which are reallocated to departments based on prior year usage. Additionally, it was based on a considerable increase in the Puget Sound Air Agency dues. Matheson communicated that he would need to get back to the Council concerning an expenditure on page 67. Councilmember Thomas inquired about the Mayor's salary and Matheson communicated that it isn't aligned with peer cities. Matheson responded to Councilmember Boyce and noted that the Mayor discussed the Neighborhood Program with him and she did want to allocate funds in 2015 because it would mean cutting other services. Councilmember Boyce advocated for dividing the increase of $25,000 in 2016 into both 2015 and 2016. There were discussions about moving the remaining funds in the Council budget and adding it to the Neighborhood Program. Kent City Council Special Meeting Minutes October 28, 2014 Councilmember Higgins felt certain that $5,000 could be used from the Council surplus budget and applied to the Neighborhood Grant Program. Information Technoloav - Mike Carrington, Information Technology Director discussed the upgrade of the CommVault system and added that the Shoretel Telephone System upgrade is also complete. Councilmember Higgins applauded Margaret Bishop in the IT Department for her work on the system. He noted that a representative from ShoreTel told him about the job that Margaret has done and that she has saved the City money. Council President Ralph also applauded the efforts of Bishop. Carrington continued and discussed Phase 1 of the B&O design and implementation. He noted that the base operating budget is $7.4 million in 2015 and $7.6 million in 2016. He highlighted the four operating divisions, what their base operating services are, and what the total FTEs are. Carrington highlighted the new appropriations which were $2,500 for subscription services for design clip art and photo library stock used by multimedia. He added that there are two appropriations of $50,000 and $209,000 for consulting services to assess the viability of an FM radio station and funds to hire a Multimedia Coordinator for the station which is funded through scholarships. Council President Ralph and Carrington discussed what the funding is for and what the sponsorships would be used for. Carrington concluded that there are several unanswered questions and that is what the consultant funding would address. She expressed concerns with taking sponsors from other areas that need sponsorship. Carrington responded to Councilmember Boyce and stated that this radio station would be used as another mechanism to get information out to our citizens. Mainly, a way to communicate public safety and City information. Carrington continued and noted that he is looking at adding two long-term positions at a cost of $250,000 and having $25,851 for training in 2015. Unfunded short-term needs include having a $125,000 transfer from B&O to be used for an IT Project Manager/Business Analyst, he said. Councilmember Higgins highlighted that that B&O position is one of the four positions that were proposed by the Finance Director already. Carrington communicated that an additional short-term unfunded need is to use $250,000 of the technical fees that are collected annually and add two staff to tackle the software replacement project initially, but to work on future enhancements such as having technology available for field B&O tax inspectors. Councilmember Higgins verified with Matheson that any FTEs added need to be approved by the Council. Furthermore, Carrington communicated that this isn't in the Mayor's proposal and would be covered by existing revenues. He noted that this is 2 Kent City Council Special Meeting Minutes October 28, 2014 being allocated to address the technical issues the City has been having. Carrington further explained that the funds have been sitting in a bucket for future software improvements. Council President Ralph verified that the internal utility tax funds would become available by the end of 2016 and they will include any extra funding in the B&O fund. Councilmember Boyce confirmed with Carrington that from 2008 through 2012 the City was financially unable to upgrade computers. Now, they have been upgraded and the City is in a much better place. However, the KIVA software system is a very volatile system and due to suggestions by the City staff, KIVA has been moved to a virtual platform. That move has allowed us to begin to plan the replacement of the system. He added that having the personnel with the proper skill sets is critical in the future when it comes to supporting the software needs of the City. Economic and Community Development - Ben Wolters, Economic and Community Development Director discussed department accomplishments to include the adoption of the Economic Development Plan, the Riverbend Comprehensive Plan/rezone/zoning amendments, and the updating of the Downtown Design Guidelines. He highlighted the launch of the Amazon project and a redevelopment of the Lake Meridian Shopping Center. He announced that this has been the biggest permitting year in 30 plus years and the department's budget is $5.7 million in 2015 and $5.9 million in 2016. He stated that they are proposing a 3 percent permit and review increase and a 23 percent fire prevention increase. He reviewed the department's base operating services, permitting, long-range planning, economic development, and code enforcement, and said there aren't any appropriations in 2015 and $212,000 in 2016. He explained that the 2016 appropriations are to add an Administrative Secretary I at .6 FTE, convert an Office Tech III from .33 FTE to 1.0, add a Planner at 1.0 FTE, purchase the 2015-2016 International Building Code books, and pay for training for the inspectors. He noted that unfunded needs include funds to handle public records requests, increase the amount of customer service in the Permit Center, reduce delay in timely review of permits and inspections during heavy workload periods, upgrade permit tracking software, code enforcement, and implementation of the Economic Development & Downtown Strategy. Wolters communicated that there aren't any appropriations scheduled for 2015. However, he communicated that he may come back to the Council mid-year for funding if this year is comparable to last year. Wolters responded to Councilmember Boyce that the addition of administrative staff means that the code enforcement officers spend less time in the office handling paperwork. Councilmember Boyce asked how code enforcement cases get handled and Wolters responded that offenders get an admonishment letter which can then go all the way to Superior Court and an arrest warrant being issued. Council President Ralph discussed being proactive in code enforcement and Wolters replied that the department does prioritize cases that have a public safety element to them. 3 Kent City Council Special Meeting Minutes October 28, 2014 Councilmember Fincher inquired about the .6 FTE for the Administrative Secretary I and Wolters responded that there are 5.5 FTEs currently and there used to be 9 FTEs. He noted that there have been processes updated and software improvements, but the public records request process continues to be a bear. He also expressed the KIVA system and issues obtaining records from the system. Wolters replied to Councilmember Fincher and stated that the monetary difference between .6 and .75 FTE for the Administrative Secretary I position is about $10,000 - $20,000. Councilmember Higgins verified that the department is between 70 - 75 percent cost recovery and with these positions it would grow to 80 percent. He stated that the cost recovery percentage this year is about 90 percent and the department will be about $1.5 million overbudget for the year. Wolters continued and displayed a graph concerning the fee increases of other local jurisdictions. Wolters added that he supported Carrington's proposal to add positions to augment information technology services. Parks, Recreation, and Community Services - Jeff Watling, Parks, Recreation and Community Services Director highlighted the department accomplishments as being the Wilson Playfield turf replacement, the cost recovery methodology study, the completion of the Kent Valley Loop Trail Master Plan, and the creation of the Parks & Recreation Commission. He highlighted that his base operating budget was $24.8 million in 2015 and $25.4 million in 2016. He broke down each of the department funds and funding sources. He highlighted the department base operating services as planning and development, park operations, facilities, Riverbend Golf, recreation, housing and human services, and the administration division which oversees the animal services contract with King County and the Public Defender contract. Watling communicated the new appropriations for the department are $250,000 for the public defender contract in 2015 and 2016. He warned that the contract will probably cost more than the $250,000 appropriation because it will only cover the indigent defense contract. He noted that the other two services, conflict counsel and secondary conflict counsel, will add more to the appropriation. Councilmember Thomas suggested adding funds to the public defender contract if it is needed. He also verified with Watling that there are FTE increases which need to go to Council, but the funds to pay for the positions will come from another source. Watling explained that the three 0.75 FTE positions need to be benefited due to the Affordable Care Act. He noted that the funding for those positions would be needed in 2016 at a cost of $89,811. There are two additional positions needed, he commented, one at 1.0 FTE for a Capital Projects Coordinator and 0.475 FTE for an Administrative Secretary. Both would be funded through other savings, but brought to Council for approval. He discussed the Golf Fund and having a new well dug in 2015 at a cost of $400,000. Councilmember Thomas confirmed that the well was dug in 1989 and that there was a pump that was installed five years ago. Watling added that there is water there, but 4 Kent City Council Special Meeting Minutes October 28, 2014 water experts have communicated that the City needs to drill deeper or drill another well. Watling communicated that the expenditure of $400,000 will save the City $150,000 per year. However, this adds debt to the Golf Fund, he said. Council President Ralph confirmed that the debt in the Golf Fund is $2.8 million. She discussed the risk of having that loan out there with no fixed repayment source. She said she would hate to add to the debt because it could cause problems down the road. Watling added that the General Fund can't handle this now, so the only other way to do this is to apply the cost to the Golf Fund. He said each year the City is paying $100,000 to $150,000 for water each year which ultimately does come out of the Golf Fund. Watling explained to Councilmember Thomas that the unfunded need for the youth soccer field is included in the Facilities Capital Reinvestment (long term) item. He stated that the cost is $30 million to keep the facilities up to par and the City is funding that need at only 14 percent every year. He noted that other communities are funding their parks infrastructure at a higher rate. Watling continued and discussed creating a Capital Reserve Fund for synthetic turf. He noted that 50 percent of the fees collected go to the General Fund. Furthermore, he highlighted that there are City facilities that need reinvestment such as the police headquarters, City maintenance shops, Senior Center, and the City Hall building. Councilmember Fincher inquired if the list of parks assets that needed to be closed is a part of the unfunded needs and Watling communicated that they aren't. Watling also confirmed that the Parks maintenance department handles street trees. Watling verified with Councilmember Boyce that there is a list of assets that need to be closed due to a lack of funding that is similar to the list that was discussed by the Council two years ago. Watling explained that assets erode and over the years they need to be reviewed. He noted that that is one of the issues the new Parks and Recreation Commission will provide recommendations for. Councilmember Higgins confirmed that the King County parks levy had a small amount of funding for municipal distribution and Watling confirmed that the City will receive the first amount in 2014 and it is a part of the budget as a revenue source. He stated he will look into what has been done with those funds and inform the Council. He said the allocation from the King County parks levy is about $200,000 per year. However, each of the projects on the City's list is a lot more than $200,000. Public Works - Tim LaPorte, Public Works Director discussed the Public Works Department accomplishments. He noted that capital improvements that have been done are the Briscoe Levee, SE 256th street widening, and Kentview sanitary sewer interceptor. He added that the B&O improvements and the water main replacements done in the City are also significant accomplishments. He noted that the base 5 Kent City Council Special Meeting Minutes October 28, 2014 operating services include public works operations and engineering. LaPorte and his staff discussed new appropriations being $1.9 million in 2015 and $1.7 million in 2016. Councilmember Boyce asked what the breakdown would be for bringing equipment to dealerships for maintenance and noted that the cost to have internal fleet services is less than that. Council President Ralph added that the equipment is aged and keeping the work in- house gets the work done faster and the communication with staff is done quicker. Councilmember Higgins confirmed that the new fleet position would be funded with the fleet funds from the overhead charges. Ron Green, Fleet Services Superintendent discussed the sanitary sewer system cleaning and what the new sewer vactor truck, chase truck, and the two operators are for. He communicated that it would cost the City more to contract out the work the department does with the City's sanitary sewer system. Councilmember Thomas verified with Green that the City hasn't added additional staff in the sewer department for more than 15 years. Scott Schroeder, Street Operations Field Supervisor and Kristen Lykken, Financial Analyst discussed vegetation management and maintenance throughout the City. Schroeder replied to Councilmember Thomas and noted that there has been a 50 percent increase in the amount of work done in the City concerning tree overhang. Lykken communicated that in order to maintain the current service levels as a result of the Affordable Care Act the department will need to augment its staff by 16 seasonal 0.5 FTE employees, six Maintenance Worker I's, and six Maintenance Worker II's. She also presented the alternative option for $1 million in 2015 and 2016 for 45 seasonal temporary 0.5 FTE employees. LaPorte added that it takes a significant effort to train temporary seasonal employees and it ties up the field supervisors. Councilmember Boyce verified that the hourly salary for seasonal employees in the department ranges from $14 - $17. Council President Ralph confirmed that Schroeder's team does the fence repairs throughout the City rights-of-way. LaPorte also added that the City has to comply with the National Pollutant Discharge Elimination System (NPDES) requirements and that there are over 750 sites, to include dams, swells, swales, and holding ponds in the City. LaPorte communicated the department's unfunded needs, which include a signal technician and a van which would be about $200,000. He noted that the concrete crew allocation which was funded out of the B&O fund ends in 2015 and costs $500,000. He discussed a dump trailer for $8,000 and man lift vehicle that are 6 Kent City Council Special Meeting Minutes October 28, 2014 unfunded. He noted that a $120,000 mini sweeper is also unfunded. There is also a need for a solid waste maintenance worker with vehicle, a zipper costing $120,000, guardrail and sign replacement for $47,000, new guardrails and signs, pre-wetting system for snow and ice for $23,000, salt brine mixer for snow and ice for $90,000, and streetlight/traffic signal repair and replacement at a cost of $135,000 which can also come from the B&O fund with Council approval. LaPorte replied to Councilmember Thomas concerning fire hydrants and stated that he will be meeting with the Public Works Committee to review what will be done going forward. The meeting adjourned at 8:00 p.m. Ronald F. Moore, MMC City Clerk 7 11 � KENT WASH IMJ T0N Kent City Council Workshop Minutes November 4, 2014 The workshop meeting was called to order at 4:05 p.m. by Council President Ralph. Councilmembers present: Ralph, Boyce, Fincher, Higgins, and Thomas. Councilmember Ranniger was excused and Councilmember Berrios arrived at 4:09 p.m. Council President Ralph introduced the topics of the meeting. Animal Control Services Update — Jeff Watling, Parks, Recreation and Community Services Director discussed the present contract with King County Animal Control. He noted that the City has been using them for the past five years and the current contract expires December 31, 2015. He communicated that King County is in favor of an extension through December 31, 2017 and the City has budgeted $250,000 - $300,000 per year for this. He noted that the City has shelter credits because the shelter is located here in Kent and this agreement would extend those credits for 2016 and 2017. He stated that there is a determination that needs to be made of whether or not the 26 or 27 cities that are a part of this contract want to continue. He communicated that the County is desirious of a letter of intent by mid-November. He added that the City of SeaTac is leading discussions on whether it is feasible to have an alternative, but it is highly unlikely because there needs to be a shelter. Councilmember Boyce pointed out that the cost of building an alternative shelter would be quite high, as confirmed by Watling. Councilmember Boyce confirmed that the extension letter to continue with King County would be a non-binding letter and King County subsidizes the animal services program by 50 percent. Councilmember Higgins confirmed that the animal licenses sold in Kent would be credits and they offset the cost of the program. Watling added that 18 -20 percent of all pets in King County are licensed. He added that each year of the contract the City of Kent has gotten a credit back because of the number of animals licensed and the subsidy provided by King County. Watling also added that there are discussions on how to get licensing animals incentivized. Councilmember Berrios confirmed that the City has encouraged responsible pet ownership by having your pet licensed. Councilmember Fincher highlighted that a way to market licensing your pet would be to have it printed on utility bills. 2015 - 2016 Biennial Budaet Update - Derek Matheson, Chief Administrative Officer discussed the schedule for adopting the 2015-2016 biennial budget. Aaron BeMiller, Finance Director communicated the 2015-2016 Preliminary Budget Questions/Requests document. BeMiller communicated that question #2 would not be addressed until there is more direction from the Mayor concerning which proposed revenue option would be chosen. Matheson added that whether or not the B&O and/or Kent City Council Workshop Minutes November 4, 2014 the banked property tax is proposed there won't be a way to determine how much it affects a property owner. BeMiller discussed question #14 and highlighted that the chart in the packet named "Additions to Baseline Budget General Fund" respond to the question which asks where the impact to each revenue increase is. Secondly, he responded to question #21 and stated that the $1.6 million of General Fund streets/transportation costs would go dirrectly to arterials and streets, thus freeing up the General Fund. Councilmember Thomas communicated that he would like to see the current $1.6 million and the revenues from the $20 car tabs, another $1.6 million, going into roads. Thus, there would be $3.2 million for roads. Councilmember Berrios added that having a $20 car tab fee go back into the General Fund doesn't seem right. He communicated that he struggles with taxing residents more to add more revenues into the General Fund. Councilmember Higgins said he is surprised that the Mayor's proposal is to have funds go back into the General Fund to cover expenditures on roads. BeMiller communicated that if the funds aren't realized from a $20 car tab fee, then there will be a $1.6 million gap in the General Fund. Councilmember Higgins stated that the County is thinking about having a transportation benefit district and if the City doesn't already have one in place the County could potentially use all of the dollars from a King County transportation benefit district for regional transportation projects. Council President Ralph stated that in a transportation forum meeting attended by both the Mayor and herself, it was discussed that cities looking for transportation funding need to utilize all current options available before going back and inquiring about alternates. The $20 car tab fee being one of those current options. Councilmember Fincher inquired if the County determined how much could be raised from a transportation benefit district and Councilmember Higgins stated that they hadn't. BeMiller referred back to the bronze spreadsheet and stated that the revision to the four employees on the tax division would be to have one of the four be an addition to IT. He further explained about the radio expenditures and the need to do a study. Councilmember Thomas confirmed that the lump sum allocation of $300,000 for the police has been deleted from 2015 and allocated in a different manner. He also confirmed that this information is what the Police Department communicated to Finance for the Council. BeMiller discussed question #22 which asked that modifications could be made in financial policies concerning reserve funds and he responded that the policies aren't in stone and are targets, not mandates. He continued and discussed question #24 to 2 Kent City Council Workshop Minutes November 4, 2014 extend the utility repayment period to four years instead of three. He referred to the responses sheet and stated that the repayment amount would be lower and pointed out the amount on the document. Question #28 was discussed and noted that the cost to increase the parking enforcement position to full time is $13,532. BeMiller also discussed question #29 and stated that the net cost to create a benefitted .75 FTE police volunteer coordinator is $107,871. Council President Ralph communicated that question #29 is no longer an issue and said she spoke to the Police Chief about it. BeMiller discussed question #30 and noted that without the tax division positions the City will continue to fall behind in this responsibility. He added that these positions are funded through additonal B&O collections, not with General Fund revenues. BeMiller highlighted question #31 and responded that there are 18.28 vacant budgeted FTEs in the City. He communicated that the City, based on the year to date numbers, is on track to save $1.1 million in salaries and benefits. Councilmember Boyce inquired if the positions that have been vacant for a number of years are still necessary. Watling communicated that the one that hasn't been filled since 2011 is workload related and hasn't been a necessity. Councilmember Berrios verified that it is costing the City money not to have these positions filled because of the amount of overtime that is occurring. Therefore, the savings of $1.1 million isn't a true number. He stated that the overtime needs to be added to this number. There was discussion concerning the filling of the police department vacant positions. BeMiller communicated that the net cost of the Senior Center for 2014 was $955,645. He communicated that the graph on the sheet that was handed out is from 2011 - 2016. Watling verified that the Senior Center was included in the GreenPlay study and it is experiencing a 37 - 40 percent cost recovery which is pretty good. Councilmember Thomas asked for a breakdown on expenses and revenues for the Senior Center from 2011 through 2013 from Watling. Councilmember Berrios confirmed that the Senior Center is running a little under budget for expenses with Barbara Lopez. Lopez stated that $1.4 million is a tad under budget, and that revenues are very conservative as well. Watling confirmed that he would work with the Senior Center to dial down on a more defined budget. BeMiller verified that the $913,888 in the Administration budget doesn't only consist of membership and dues; $141,417 is for those civic affiliations. BeMiller communicated that question #34 was about the increase in insurance funds in 2015 - 2016 and he stated that $481,020 was for estimated claims and administration fees. Basically, he stated that if there are less claims that number will go down. The final question on the list, BeMiller stated, was what the cost would be to change the 0.6 FTE non-benefited Administrative Secretary I position in Economic and 3 Kent City Council Workshop Minutes November 4, 2014 Community Development Department to a benefited 0.75 FTE and he noted it would be $32,500. Councilmember Boyce clarified discussed question #22 and verified with BeMiller that having a "rainy day" fund is important, but policies don't need to be revised for the Council have the authority to use one-time revenues to reduce fund balances. The meeting adjourned at 4:56 p.m. Ronald F. Moore, MMC City Clerk 4 KENT Kent City Council Meeting Minutes November 4, 2014 The regular meeting of the Kent City Council was called to order at 5:01 p.m. by Mayor Cooke. Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins, Ranniger, and Thomas. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF PUBLIC COMMUNICATIONS A. Public Recoanition — Mayor Cooke communicated that the 125th Anniversary for the State of Washington is on November 11. She noted that Washington State was admitted into the Union on November 11, 1889. Council President Ralph thanked the Police Department and highlighted that there was a police prostitution sting last weekend and because of the new legislation allowing jurisdictions to tally monetary penalties on johns, $46,500 was derived from the operation. She added that $23,250 of those funds will go back into the community for victim support. B. Community Events — Council President Ralph communicated that the first indoor soccer game of the Seattle Impact is Saturday, November 8 at the ShoWare Center. Mayor Cooke communicated that the Holiday Craft Market is Friday, November 7 and Saturday, November 8. C. Proclamation of National American Indian Heritage Month - Mayor Cooke presented the National American Indian Heritage Proclamation to Tracy Harrison. Harrison discussed the proclamation and thanked the Mayor and the Council for it. D. Proclamation of Pancreatic Cancer Awareness Month — Mayor Cooke presented the Pancreatic Cancer Awareness Month Proclamation to Julie and Neal Pember who highlighted the illness and thanked the Mayor for the Proclamation. E. Reappointment of Randall Smith to the Public Facilities District Board - Mayor Cooke communicated the reappointment of Randall Smith to the Public Facilities District Board. She stated that he wants to continue serving on the board. F. Interaovernmental Reports - Council President Ralph stated that she will be attending the Transportation Policy Board meeting on November 13 and there will be discussions about the legislative priorities for the Puget Sound with regards to transportation and what message the group wants to send to the legislature. She added that the WRIA-9 meeting is that same day and they will be discussing the progress on the System-Wide Improvement Framework (SWIF) process and the Boeing Levee Ecosystem Restoration Project. PUBLIC HEARINGS None. Kent City Council Meeting Minutes November 4, 2014 PUBLIC COMMENT 1. Dennis Byerly, Kent - Byerly expressed concerns about why the contract for the ShoWare hasn't gone out for bid, the appearance of the process, and inquired about an audit on the facility. Mayor Cooke suggested Byerly communicate with the Councilmembers via email about further concerns. Councilmember Berrios verified that Byerly was referring to the appearance of the process concerning the facility. Mayor Cooke also suggested him attending one of the Public Facility District board meetings. 2. Don Dinsmore, Kent - Dinsmore discussed his encounter at the King County Animal Control when he heard an employee shout "Someone needs to relieve me, I need to go back and kills some dogs." He discussed his experiences with the King County Animal Control. He discussed an incident with Animal Control and handed out a copy of his testimony to each Councilmember. Mayor Cooke communicated that the City of Kent contracts with King County Animal Control Services. CONSENT CALENDAR Council President Ralph moved to approve Consent Calendar Items A through K, seconded by Councilmember Thomas. Motion carried 7-0. A. Minutes of Previous Meetinas and Workshop — Approve. The special meeting minutes of September 30 and workshop and regular Council meeting minutes of October 7 were approved. B. 2014 Crack Sealina — Accept as Complete. The Mayor was authorized to accept the 2014 Crack Sealing Project as complete and release retainage to Evergreen Asphalt & Concrete, upon receipt of standard releases from the state and the release of any liens. The original contract amount was $231,297.50. The final contract amount was $233,069.90. C. Illicit Discharae Ordinance- Authorize. The Council was authorized to adopt ordinance no. 4127 that amends Chapter 7.14 of the Kent City Code, entitled "Illicit Discharges" to establish penalty provisions that apply should an individual violate the illicit storm water discharge code provisions, to clarify existing code provisions, to make other changes consistent with federal law, and to ratify all acts consistent with the ordinance. D. Consultant Agreement with Geo Engineers for 240Lh Street Repairs — Authorize. The Mayor was authorized to sign a Consultant Services Agreement with 2 Kent City Council Meeting Minutes November 4, 2014 GeoEngineers in an amount not to exceed $34,000 for consultant services to complete slope stabilization and pavement restoration along SE 240th Street, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. E. SR 516 Levee Franchise Aareement with Washinaton State department of Transportation - Authorize. The Mayor was authorized to execute an agreement with the Washington State Department of Transportation to construct a levee within State Right-of-Way for levee certification purposes, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. F. Reimbursement Aareement with Union Pacific Railroad for Milwaukee II Levee & S. 259Lh Street — Authorize. The Mayor was authorized to sign a Reimbursement Agreement with the Union Pacific Railroad for design review of the Milwaukee II Levee and South 259th Street Underpass in an amount not to exceed $25,000, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. Lindental Pump Station Isolation Valve — Authorize. The Mayor was authorized to sign an agreement with Ferguson N.W. to purchase an isolation valve for the Lindental Pump Station in an amount not to exceed $23,169.04, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. 2015 -2019 Consolidated Plan for Housina and Community Development — Approve. The Mayor was authorized to approve the Proposed 2015 — 2019 Community Development Block Grant Consolidated Plan for Housing and Community Development, authorize the Mayor to execute the appropriate certifications and agreements, and upon final federal appropriation, authorize the Mayor to finalize the Consolidated Plan, amend the budget, and authorize expenditures in accordance with the Consolidated Plan and its funding contingencies. I. Consultant Aareement for Park Plan Update — Authorize. The Mayor was authorized to sign the Consultant Agreement with the Berger Partnership P.S. for $119,810.00 to update the Park Plan, subject to final terms and conditions acceptable to the City Attorney and Parks Director. J. 2014 Third Ouarter Fee-in-lieu Funds — Accept. The Mayor was authorized to accept $20,550.00 for Fee-in-lieu-of funds and amend the Park Lifecycle Program budget for future expenditures. K. Appointment of Randall Smith to the Public Facilities District Board — Approve. The Council was authorized to approve the Mayor's re-appointment of Randall Smith, to Position 3 of the Kent ShoWare Events Center Public Facilities District Board for a four year term, and ratify all acts consistent with this motion. OTHER BUSINESS A. Solid Waste Utility Tax Ordinance. Tim LaPorte, Public Works Director communicated that this item was brought before the Public Works Committee in October and will be presented by Kelly Peterson. Kelly Peterson, Public Works Manager 3 Kent City Council Meeting Minutes November 4, 2014 stated that this is a motion to amend the City's solid waste utility tax to 18.4 percent. Peterson displayed photos of damage (alligatoring) on roads which need to be repaired throughout Kent. He noted that the yard and food waste participation in garbage collection services has grown from 35 percent to 96 percent which means there are more vehicles moving garbage and recycling on the roads in Kent. LaPorte referred to the handout and stated that there are 19 neighborhoods which have streets in the same condition as the one shown and others that are in worse condition than this one. Peterson displayed what this would cost the typical Kent customer and that even with this increase the City of Kent would possess the second lowest rate in all of the local jurisdictions. Mayor Cooke inquired what residents would do about having neighbors who don't have garbage service. Peterson responded that they should call Gina Hungerford in the Public Works Department. He discussed the educating of residents in Panther Lake when they were annexed and that they were pleased when they found out that the rate was significantly lower than if they were to take their garbage to the transfer station. Mayor Cooke thanked the citizen advisory committee and Republic Services for their work on the contract. She inquired if recycling has cut down on garbage rates and Peterson replied that if recycling is done there is less garbage produced and the garbage rate is based on the size of the garbage bin, so the rate would be less. Councilmember Boyce verified with Peterson that the current contract has been in place for seven years and that on April 1 the CPI rate adjustment gets passed on to the customer in their utility rates. Peterson also noted that there was a year that the rates went down based on gas prices and that may be the case in February 2015. Councilmember Berrios confirmed that the roads would normally last for 25 years with proper draining and that the City is looking at spending $35 million in 11 years to repair all of the roads. He suggested gradual increases to fix problems in the future. Councilmember Berrios also verified that Republic Services, through the contract, has used lighter aluminum-bodied trucks to collect garbage and minimize the damage to the roads. However, it wouldn't be cost effective if they used smaller trucks, stated LaPorte. LaPorte replied to Berrios and also noted that he hasn't heard anything negative about driver behavior. However, when a road thaws most of the damage occurs, it isn't based on driver behavior. Additionally, he noted that when the City assumed these streets from King County there wasn't any funding given for overlay. Peterson also communicated that Republic Services also finds and implements efficient routes when servicing residents. Councilmember Fincher added that renters will also have to pay for the increase. 4 Kent City Council Meeting Minutes November 4, 2014 Councilmember Higgins moved to adopt Ordinance No. 4128, amending Kent City Code 3.18.020(5) increasing the solid waste utility tax to 18.4 percent, and allocating the increase beyond the existing 7.8 percent tax rate to be applied for limited transportation purposes, seconded by Council President Ralph. Councilmember Higgins communicated that this is the culmination of several years of discussion which led to a committee being formed three years ago. The decision at the time was to move to have a levy put to the voters, which failed. He added that the B&O was implemented and many projects have been funded. He stated that this is a direct connection between the utility tax and repairing these streets and helps with property values for the homeowners, as a road with potholes and maintenance issues affects property values. He added that this is a valid issue and is pleased that homeowners can call Gina Hungerford when residents aren't paying for mandatory garbage service. He noted that the current rates are the lowest in King County currently and this will make them the second lowest. This is a valid way to take care of the problem and he supports it. Councilmember Ranniger stated that Councilmember Higgins makes some excellent points and said the Council is working on a variety of funding streams. Therefore, being hit from all sides is a worry for residents. She said this feels like this isn't the right time to pass this when there are decisions that still need to be made and will not support this. A vote was taken on the motion on the table. Motion passes 6-1. Councilmember Ranniger dissents. B. ShoWare Center Sales, Marketing, and Operational Management Services Agreement - Authorize. Ben Wolters, Economic and Community Development Director communicated this item being brought to the Council to extend the current management agreement the City has with SMG, the current operator of the ShoWare Center for as long as 10 years. He responded to the public comment given by Mr. Bverly earlier in the meeting and said there are three reasons why this hasn't gone to public bid. First, the City has developed a great market presence with the ShoWare General Manager and the SMG when it comes to the types of acts the Center attracts. He noted that it would affect the current advertisers and harm the work already done. Second, he noted that the SMG proposal is highly competitive and it adds revenue to the City and into the ShoWare. It also carries forth some other elements in our contract such as SMG reducing their management fee by 48 percent. Third, he noted that both of the other larger firms out there than manage these types of facilities are the biggest competitors to the ShoWare Center where there would be a direct conflict of interest. He noted that the contract consists of two (2) five-year segments and at the third year in each of those segments the City can back out of the contract. He communicated that the base fee of the contract is $135,252 and would go up each year based on the CPI. He communicated that any new revenues derived from the facility over $2.5 million would allow SMG to earn 20 percent of those funds up to a cap of $50,000 per year. He added that the next key component is that SMG will make a $500,000 investment in the facility that would be a no interest loan over 10 years, meaning the City would pay it back at $50,000 per year. Finally, he noted that the City 5 Kent City Council Meeting Minutes November 4, 2014 currently owes SMG $200,000 at the end of this year, which is derived from a $700,000 capital loan agreed to in 2009. He stated that SMG is willing to forgive that loan on the front end and as the years go by under the agreement that balance would be amortized. Therefore, if the City chose to terminate the agreement at any of the specific termination points the City would be required to pay back that remaining unamortized balance. However, that would be done on a straight-line basis. The City would then need to decide whether to pay it all back at once or stretch out the payments over the coming years. This, he stated, would also allow the City to stay in compliance with IRS rules that govern these types of agreements. Councilmember Thomas moved to authorize the Mayor to sign the ShoWare Center Sales, Marketing, and Operational Management Services Agreement subject to terms and conditions acceptable to the Economic & Community Development Director and the City Attorney, seconded by Councilmember Boyce. Councilmember Berrios verified that if this agreement was in place last year SMG would have received were 20 percent of $50,000. Council President Ralph stated that there is a lot of discussion in the community surrounding the ShoWare and one side says it is an asset and the other wants it gone. She said the Council has to have conversations about finances and that doesn't mean that she doesn't feel the ShoWare is an asset to the community. She stated that an article about Council not supporting the ShoWare is not true. She stated that she attends events there and personally thinks it is a great place, but her job is to determine what the best decision is for the community. The ShoWare is a tremendous asset for the community and stated she will be supporting the contract. She communicated that the SMG has done a great job and are taking a personal investment to ensure the ShoWare Center is a success. Councilmember Boyce stated that as the Chair of the Economic and Community Development Committee there has been a lot of discussion about the facility. He noted that when he first ran for the Council the ShoWare was a thorn in his side, but spending time with Tim and Ben has helped him realize that the ShoWare is an asset to the community. He noted that the financials are not where the City wants them to be, but strongly believes the finances will get there. He stated that he believes there should continue to be open dialogue and discussions about the facility. Councilmember Berrios stated that he has worked with General Manager Tim Higgins on the facility and the budget. He stated he was sold on SMG in his first conversation with Tim and said he has been very vocal about his concerns about the ShoWare Center. He said he has heard what people have told him what the Council should do about the facility and when the shortfalls are looked at it hurts. As a business owner, he said he isn't comfortable. However, he said the City and the community need to support the facility because whatever happens to it is on us. He encouraged the residents to come down and support it and if it is supported he felt things can be turned around. He noted that maybe some marketing needs to be done and the effort from SMG is out there. He said he is supporting this item. 6 Kent City Council Meeting Minutes November 4, 2014 Councilmember Fincher communicated that ShoWare has an impact on the community. However, not every event is going to be the largest show there. She noted that some of the events are community-based like You, Me, We and the International Festival. She urged more community support of the facility. Councilmember Higgins stated that there won't be another 6,500 arena built between here and Seattle and this is an asset. Yes, we have our challenges, but we have to make it work because there are a lot of positives already there. Councilmember Fincher also discussed the "ShoWalk" event. A vote was taken on the motion on the table. Motion carried 7-0. BIDS None. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. Council President Ralph discussed the workshop and noted that there was a discussion concerning King County Animal Control and extending the King County Animal Control contract. She noted that this would be a letter of intent to determine what other King County cities would be doing. She noted that the 2015 - 2016 Biennial Budget discussions continued at the workshop and all the department presentations have been completed. She highlighted the next budget discussion will be in two weeks. B. Mayor. Mayor Cooke communicated that Tom Brubaker was chosen as the Employee of the Month for the month of November. C. Administration. Chief Administrative Officer Derek Matheson communicated that there is no executive session. D. Economic & Community Development Committee. Councilmember Boyce stated that the next meeting will be at Monday, November 10 at 4p.m. E. Operations Committee. No report. F. Parks and Human Services Committee. Councilmember Ranniger verified that Mr. Dinsmore's comments concerning King County Animal Control were heard and she sent Parks and Community Services Director Jeff Watling an email concerning his issues. G. Public Safety Committee. No report. H. Public Works Committee. In the minutes. 7 Kent City Council Meeting Minutes November 4, 2014 I. Reaional Fire Authority. Councilmember Thomas announced that there was a meeting on November 19 at 5:30 p.m. at Station #78. EXECUTIVE SESSION None. ACTION AFTER EXECUTIVE SESSION ADJOURNMENT The meeting adjourned at 6:18 p.m. Ronald F. Moore, MMC City Clerk 8 11 � KENT WASH IMJ T0N Kent City Council Workshop Minutes November 18, 2014 The workshop meeting was called to order at 4:05 p.m. by Council President Ralph. Councilmembers present: Ralph, Berrios, Boyce, Fincher, Higgins, Ranniger, and Thomas. Council President Ralph communicated the topics of the workshop meeting. Chief Administrative Officer Derek Matheson communicated the upcoming budget workshop schedule. Budget/FM Radio — Mayor Suzette Cooke discussed the possible implementation of a Kent FM Radio station. Mayor Cooke communicated that the City received a license and the station would be for public safety programming. She added that Dominic Marzano communicated that the station could be used for fire, water, electrical, earthquake, and all the various public safety messages. Councilmember Thomas confirmed that the item passed at the Operations Committee meeting was for the Puget Sound Emergency Radio Network (PSERN), not for an FM radio station. Mayor Cooke continued that the station could be used for traffic, sex offender information, street closures, construction notices, and have the ability to communicate with residents on health and human service issues. She noted that the license was issued on August 21, 2014 and the City can extend its license for another 18 months. She stated that one of the main questions is who listens to FM radio and that it would be a part of the study. Michelle Wilmot, Public Information Officer communicated that the City applied for the FM radio license and received it after the preliminary budget was submitted. She added that the next step is to conduct a study to learn what is feasible concerning this. She pointed out that the City of SeaTac just executed an agreement to partner with One America, a non-profit organization which partners with other non-profits like the Gates Foundation. Dea Drake, Multimedia Manager communicated that the opportunity for a City to obtain a license is very rare. She said that if the City loses this opportunity it probably won't ever be offered again. Mayor Cooke responded to Councilmember Fincher and stated that preventative information would be broadcast on this radio station and the CERT program, police, and other Kent specific emergency management information could be broadcast to Kent residents. Councilmember Higgins said there is a road alert system on AM radio and inquired how much would be funded for this FM station. Mayor Cooke replied that the proposal is for $50,000 in 2015 for the study, $94,000 for a staff person in 2016, and $75,000 in 2017. Of all these, Councilmember Higgins verified that the $50,000 is the only item that wouldn't be paid for by sponsorships. Kent City Council Workshop Minutes November 18, 2014 Councilmember Berrios inquired about the second year capital. He discussed the coverage map and Drake responded that the coverage area would cover about 156,000 people. Council President Ralph expressed her concerns about whether or not there would be listeners. She noted that she isn't sure people listen to the radio. Councilmember Fincher confirmed that the AM radio is handled by Public Works. Councilmember Boyce highlighted that he also is concerned about the listening audience. He confirmed with Wilmot that SeaTac is working with a nonprofit organization on their station. He further discussed communications with residents now and said he would prefer communications with residents through a monthly newsletter. Council President Ralph inquired if the study would only be about a FM radio station or if it would also be on a communications plan. Mayor Cooke replied that the City has a license and stated the question is whether or not it is viable for the City to maintain and operate a FM radio station. Wilmot discussed the different methods the City communicates with the residents. Councilmember Berrios confirmed that the City has spent $800 and staff time on this thusfar. He verified that for the $50,000 expenditure the City would receive a report concerning the viability of operating the radio and whether sponsorship would be an option of funding the radio station moving forward. Councilmember Fincher inquired if there were any discussions with the City's immigrant community to determine if a FM radio station would be a good way to communicate with them. Mayor Cooke replied that they weren't asked. Councilmember Thomas confirmed that the PSERN system is different from the radio station. He inquired who else was vying for this and confirmed that there were community and church groups who applied. Wilmot communicated that because we are a municipal government our application for this was favored. Councilmember Berrios suggested collaborating with the cities of Auburn or Covington on this. Tax Division Proposal/2015 - 2016 Biennial Budget Update - Aaron BeMiller discussed the 2015 - 2016 Preliminary Budget Questions/Requests document. He noted that question #27 has been completed. He stated that questions #39 - #43 are relatively new and he will have an answer to question #39 at the next workshop with the remaining responses going to the Council via email by November 25. He addressed question #2 and highlighted that the impact of a 1 percent property tax levy on property owners is very small, as noted on Exhibit A of the handout. He communicated that based on the assessments the increase would range $1 to $11 per year based on the assessment increase from 2014 - 2015. He noted that the internal 2 Kent City Council Workshop Minutes November 18, 2014 utility tax doesn't have any direct impact to residents because it is not passed on to utility customers. He discussed the sales tax rate and noted that basically, the less you buy, the less you are affected and the more you buy, the more you are affected. He continued with sewer rates stating that there is a 5.4 percent increase by King County and 4 percent increase by the City which would mean a single-family residence would pay a monthly increase of $2.96 with $2.24 going to King County Metro. He continued and said if the B&O tax rate was increased and if the threshold was changed from the current $250,000 exemption to $150,000 the City's manufacturing and retailing and wholesaling and service businesses would be affected. Council President Ralph confirmed that a B&O threshold change would yield an additional $500,000 per year in B&O taxes. BeMiller confirmed that coverting to a threshold represents a significant body of work for Finance and IT. However, it would be short term and this change, if approved, should be done sooner than later to minimize the number of years with an exemption. A threshold is consistent with the Department of Revenue and nearly every other city in the state has a B&O tax. He communicated the timeframe if revising the threshold was approved by the Council. Councilmember Boyce verified that with the sewer, utility, and property tax an individual Kent property owner would pay approximately $70.00 more per year under this proposed budget. BeMiller highlighted question #19 and provided information to the Council concerning what Bellevue pays for their contracted auditor. Councilmember Berrios inquired about the rationale for increasing the sewer rates and BeMiller replied that he would get the response back to the Council. Councilmember Berrios commented that the B&O is an "ugly" tax and whether or not businesses make money the City taxes them. He confirmed that increasing the B&O would generate about $500,000 in revenue. BeMiller added that the additional staff in the tax division will assist his department in determining those businesses that haven't been compliant and confirmed that the maximum rate the B&O can be is 0.002. Matheson confirmed that the Mayor's proposal is to maximize two of the B&O categories, wholesale and service. Councilmember Higgins explained that the sewer rate increase is not under the City's control, it is charged by Metro. BeMiller discussed question #26 and noted that the City already sent out letters to businesses with business licenses. He stated that the staff does not recommend sending letters to all business licensees again because such a letter has the potential to cause significant confusion among this group of taxpayers. He stated that there 3 Kent City Council Workshop Minutes November 18, 2014 were three notices sent out which generated approximately 4,400 phone calls from business owners and interested parties. Councilmember Boyce asked about the B&O registration process and confirmed that business licenses are valid for one year. Barbara Lopez communicated business license renewal and B&O process schedules. She noted that not every business complies and completes the forms that they are sent for registration purposes. Councilmember Berrios inquired about compliance and BeMiller communicated that the City can have a compliance officer to work on fining businesses and revoking those who don't comply. Berrios confirmed with Tom Brubaker that it takes staff for the program to have teeth. However, Berrios replied that he doesn't understand having to pay more to cover for businesses that don't comply. BeMiller highlighted the tax division proposal and hopes it will improve compliance. Councilmember Fincher noted that there are businesses out there that don't even have current business licenses, so they aren't paying B&O taxes. Councilmember Berrios verified that a compliance officer will go out and ensure businesses have business licenses and are paying B&O taxes. BeMiller communicated that business licensing is the first step to being compliant with B&O taxing. Councilmember Berrios confirmed that the compliance officer would work on business licensing and would report to the two B&O officers when a business obtains a business license. Councilmember Thomas discussed the possibility of not issuing business licenses to businesses that don't pay their B&O taxes. Lopez confirmed the City does know who is paying their B&O taxes. However, the question is who is subject to B&O based on their size. Council President Ralph inquired all businesses must file for a business license and Lopez confirmed that if they are completely exempt they aren't required to file. Councilmember Boyce asked if this would be cleared up if the additional staff is added and BeMiller responded that it would help. Councilmember Fincher discussed the option of having all businesses file, even if they are exempt and Lopez replied that that would be the best option. Councilmember Berrios communicated that he understood that every business needed to file and suggested that the system be setup to have all businesses file. 4 Kent City Council Workshop Minutes November 18, 2014 Mike Carrington IT Director communicated that having the staff and the additional one for IT has been the bulk of the struggle. He said that adding a checkbox is doable in the registration process, but there are five different systems that run the B&O. Each revision means there is a significant amount of complex work to be done to the workflow and business systems, he stated. He added that even answering the questions on what the results would be have been tough. Councilmember Boyce stated that the City needs to be careful if the option to have everyone, including exempt businesses file, is put into place. Councilmember Berrios discussed when the B&O was first brought to the Council and business community. Now, he said, he is concerned because the City is asking for more. He expressed concerns and said he doesn't know what is needed and how much revenue will generate if additional staff is added. Councilmember Fincher discussed the filing option and wondered how much more workload would be added if the option is to have all businesses file. Council President Ralph explained that there are two categories, businesses that are below the threshold and those that are exempt. She communicated that she didn't know that this caused businesses not to file and be counted in the system. She said the process of filing has gotten better, but it isn't simple. Lopez explained that the system currently set up is such that if a business is subject to B&O but gross receipts are below the threshold then they are required to file. However, if a business is exempt they aren't required to file. Councilmember Fincher stated that she sees an added advantage to having all businesses file regardless of being exempt. BeMiller continued and discussed the potential budget adjustments. He communicated that there is a proposed sales tax increase resulting in $834,000 which takes the assumption on sales tax growth from 1 percent to 3 percent. He communicated that the City staff feels that 3 percent is a conservative number to add to the General Fund. He stated that an increase of the Economic and Community Development revenues, $212,000, has been added due to an increase in volume. Additionally, the fees for permitting and plan review will be increased in 2015, he said. He communicated that $169,000 was taken out for FM radio revenues. BeMiller also communicated that one position would be taken from the B&O tax division proposal and added to the IT Department as an additional FTE at a cost of $125,000. He communicated that the Police allocation of $300,000 is listed and that there needs to be $33,000 transferred from the General Fund to Criminal Justice Fund for additional officers and fully funding the $300,000 allocation. BeMiller replied to Councilmember Berrios and stated that revenues in the Criminal Justice Fund are not keeping up with expenditures because state shared criminal justice revenues are volatile. BeMiller added that there are 18.8 FTEs in the Criminal Justice Fund and from 2011 — 2013 the City froze the positions and moved four law enforcement positions to the General Fund. Additionally, Council President Ralph 5 Kent City Council Workshop Minutes November 18, 2014 confirmed that the City was financially penalized after 2011 for having a safe city and about $200,000 of "high crime" funds ceased to be received from the state. Lopez also added that when the City went from source-based to destination-based sales tax the local option portion of the Criminal Justice Fund was reduced. Councilmember Berrios communicated that there needs to be an answer found concerning adding funds to the Criminal Justice Fund and BeMiller communicated that a way to free up funds is having the FTEs moved from the fund. Councilmember Higgins communicated that the sales tax issue needs to be on the City's legislative agenda and brought to the City's delegation. Lopez communicated that Finance does work with the Police to fill the Criminal Justice Fund last, but if they become fully staffed it will be a problem. Council President Ralph asked Councilmembers to come to the next meeting with a list of new revenue and reductions to be included into the spreadsheet to see what it does to the overall budget. The meeting adjourned at 4:56 p.m. Ronald F. Moore, MMC City Clerk 6 This page intentionally left blank. KENT....,o Agenda Item: Consent Calendar - 7C �. _ � TO: City Council DATE: January 6, 2015 SUBJECT: Excused Absence for Councilmember Jim Berrios - Approve MOTION: Approve an excused absence for Councilmember Berrios as he is unable to attend the City Council meeting of January 6, 2015. SUMMARY: Councilmember Berrios is unable to attend the City Council meeting of January 6, 2015. RECOMMENDED BY: Council President Ralph YEA: N/A NAY: N/A BUDGET IMPACTS: N/A This page intentionally left blank. OTHER BUSINESS This page intentionally left blank. BIDS This page intentionally left blank. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF A. Council President B. Mayor C. Chief Administrative Officer D. Economic & Community Development E. Operations F. Parks & Human Services G. Public Safety H. Public Works I. Regional Fire Authority J. Other K. Other This page intentionally left blank. OFFICE OF THE MAYOR \ � Derek Matheson, Chief Administrative Officer v KtNT Phone: 253-856-5700 ......... Fax: 253-856-6700 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: December 31, 2014 TO: Mayor Cooke Councilmembers FROM: Derek Matheson, Chief Administrative Officer SUBJECT: CAO Report for Tuesday, January 6, 2015 The Chief Administrative Officer's report is intended to provide Council, staff and community an update on the activities of the City of Kent. ADMINISTRATION (Mayor, City Clerk's Office, Government Affairs) Meetings are scheduled with Kent's legislators to discuss our 2015 legislative agenda. ECOMOMIC AND COMMUNITY DEVELOPMENT • Economic Development is meeting with the Department of Commerce and Green River College regarding the state's first Unmanned Aerial System's degree program to be offered next fall at the college. City staff is assisting Green River College in making regional connections to UAV-related businesses and industry in development of their training and operations program and exploring additional ways the program could serve entrepreneurs and start-ups involved in prototyping product for the emerging UAS market in Kent. • In advance of the 43rd Annual Economic Forecast Conference, city staff is working with the Economic Development Council of Seattle and King County to prepare published advertisements, table displays, and an advertising editorial piece within the Puget Sound Business Journal to elevate and promote the growing ties to innovation and international trade within Kent. As a premier sponsor, the City of Kent's new logo and brand "Bringing the World Home" will feature prominently at the event to be attended by more than 750 regional business leaders and the Governor. • Economic Development staff is continuing to support the capital request effort through the state legislature for a connection to the interurban trail. The extension of this bicycle trail near major office and industrial campuses is an important amenity for the recruitment and retention of talented workers. • The building and civil construction permits for the 154-unit Kent Station Apartment project are scheduled to be issued to Tarragon LLC on December 31. Tarragon has requested an adjustment (reduction) to school impact fees based on the "urban Page lof 4 style" apartments they are constructing and staff is seeking input from the Kent School District. A decision on this adjustment will likely be made in late January. Also, Tarragon is considering filing a request for multifamily tax exemption, a development incentive which was extended by the City Council in June 2014. This request will ultimately come to the City Council for final approval. • 2014 will end up as the biggest development year in at least the last three decades (as measured by building valuation). For the year, 4200 permits were issued accounting for over $240 million in building valuation. Any year over $100 million in building valuation is considered a good year by staff. FINANCE • The Finance department is working on its internal departmental goals for 2015. Each manager has been asked to provide a couple of goals for the coming year. These goals can be either short or long-term which will further the department's over- arching goals of improving the City's financial standing, protecting City assets, and providing accurate, timely, and effective financial/customer service to all customers with honesty, integrity, and fairness. • The department is finalizing its Banking Services Request for Proposals (RFP) which is scheduled to be issued on Friday, January 16. This is an important and significant undertaking. The workgroup has been meeting weekly for the past couple of months developing the RFP. If we are able to keep to the schedule, the new agreement will be implemented in July. HUMAN RESOURCES • HR brought in a two-hour interviewing workshop for Public Works staff, as they have several positions to fill in the next couple months. We had 22 people attend the training (7:00 a.m.) and the feedback was very strong and the training was much appreciated. • HR brought in training on Lominger Interview Techniques for the Police Department. Several officers involved in oral boards and field training participated and provided positive feedback on the use of this technique. INFORMATION AND TECHNOLOGY • Last week IT completed the 2014 Laptop and Desktop Refresh project which replaced 50% of the outdated units Citywide. • ShoWare Center received a Desktop Refresh of all units. MUNICIPAL COURT • School Zone Camera ticket update - As expected, filings have decreased during the holidays. Our highest month was October with 1198 filings while November saw only 623 tickets filed. Total school zone revenue for October $123,697 and November $92,020. Page 2of 4 Kent Municipal Court successful renewed its Interlocal agreement with the City of Maple Valley and has determined court dates for 2015 - we will continue to have court two days per month for Maple Valley. POLICE • Kent Police Department's Valley Investigative Team has identified the suspect from the Federal Way officer involved shooting, but the suspect remains at large. The vehicle involved has been recovered. • There were two shootings over the weekend of December 27 -one at the 76 gas station (180th & East Valley Highway) where after a fight a subject fired a round into the ground and the ricochet bullet and bullet fragment hit two bystanders in the legs. The second shooting was at the Central Ave Pub where one shot was fired after a dispute and a woman was grazed by the bullet. At this time there is no suspect information for either case. • On December 12, Kent Police sent out four officers in support of the Target Zero Holiday Emphasis/Night of 1000 Stars. The emphasis resulted in 32 contacts, 42 infractions or citations and two DUIs. The significant case of the night was Officer Miller's arrest of a limo driver with a total of 13 passengers. Not only was he intoxicated on alcohol and drugs, he was Revoked 1't degree and had a DUI warrant. Kent Police Department also lent to the Target Zero enforcement by putting two plainclothes officers into the El Parral bar to observe liquor violations. This was done in conjunction with the Washington State Liquor Control Board. Extra patrol and surveillance was conducted at the Great Wall Mall (180th & East Valley Highway) due to recent vehicle prowls. • Kent Police conducted two 'Shop with a Cop' events at Target prior to Christmas that assisted 36 children with getting holiday gifts. Patrol officers adopted and provided for two families in need this Christmas. • Kent Police's Community Education Unit put on the Game of Life youth conference on December 16 and 17. • A two-day recruitment trip was made to Memphis that resulted in numerous lateral applications. PARKS, RECREATION, AND COMMUNITY SERVICES • The City received great news from the Washington State Department of Commerce. We received a $500,000 Energy Efficiency Gant to go towards two 2015 energy efficiency projects. A joint application was submitted by Facilities and Public Works. $375,000 of the funds will be used for LED street lighting and $125,000 will be used to help fund the HVAC replacement at Riverbend. • Some great work by our Housing and Human Services team, namely Katherin Johnson and Merina Hanson, was spotlighted in the recent AWC — City Vision magazine. The article recognized the Share One partnership. This 16 city collaboration has been a huge success and a real benefit for Human Service agencies throughout the county. What the article doesn't point out is that it was the leadership that the Katherin and Merina brought to this effort that made the Page 3of 4 difference. Another example of great staff work and regional leadership within the Kent team. • Kent Parks facilitated a meeting with Kent resident Don Dinsmore and King County Animal Services Manager Gene Mueller. The purpose of the meeting was to address the recent incidents that Don had highlighted at some recent City Council meetings. The facilitated meeting was very positive. A number of things were cleared up and all parties expressed intent to move forward with a plan that will work for everyone. • Kent's annual Christmas Rush 5K/10K drew nearly 2,000 runners to Hogan Park and the Green River Trail on Saturday, December 13. As many as six national champions were among the 1,831 runners to cross the finish line and the winning male 10k runner averaged a 5.09 mile. Other fun stats: 53 volunteers helped make the event happen, 2,080 bottles of water were consumed, and over 600 participants took advantage of the early packet pick-up at Road Runner Sports on Wednesday, December 10. Though this event attracts very high caliber runners our focus remains being an inclusive community event. To that end, the highest majority of our diverse participants are walkers, joggers and families that make this a great holiday tradition in Kent. • Kent Commons is an urban center that continues to foster inclusiveness creating connections and a place to gather for citizens of the community. In 2014, the facility has seen 262,624 visitors to date. The social benefit that the Kent Commons Community Center provides to the citizens of Kent with the variety in programming is appreciated by residents & customers. PUBLIC WORKS • Sidewalk crews are working on Meeker Street and will go to James Street next. • Public Works staff are working with King County Flood Control District staff on details to allow the Briscoe Levee bid award to go ahead. We reached a settlement with the major adjacent property owner (O'Keefe) for a necessary easement. • Staff is working on elements of the 2015 work plan for their respective sections. • Our contractor is continuing work on the 148th Avenue SE repair. • The department is working on recruitment for several new maintenance worker positions approved by Council and a vacant engineer position. Staff hope to have them in place by the end of the first quarter. • Public Works staff are praying for no snow! Page 4of 4 EXECUTIVE SESSION A. Property Negotiations, as per RCW 42.30.110(1)(c) B. Potential Litigation, as per RCW 42.30.110(1)(i) ACTION AFTER EXECUTIVE SESSION This page intentionally left blank.