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HomeMy WebLinkAboutCity Council Committees - Economic and Community Development - 01/12/2015 (3) • Economic & Community Development KENT wAsHINGToN Committee Agenda Councilmembers: Dennis Higgins • Jim Berrios • Bill Boyce, Chair AGENDA January 12, 2015 SPECIAL TIME: 3:30 p.m. Item Description ActionSpeaker(s) Time Pace 1. Call to Order Bill Boyce 1 min 2. Roll Call Bill Boyce 1 min 3. Changes to the Agenda Bill Boyce 1 min 4. Approval of the 11-10-14 Minutes YES Bill Boyce 2 min 1 5. Kent Downtown Partnership YES Kurt Hanson 5 min 5 Consulting Agreement 6. Kent Chamber of Commerce YES Kurt Hanson 5 min 25 Tourism Agreement 7. Green River Community College Small NO Kurt Hanson 5 min 45 Business Assistance Center Agreement Information Only 8. 2015 ECD Work Program NO Ben Wolters 20 min 47 Information Only Fred Satterstrom 9. Sound Transit Update NO Charlene Anderson 5 min 53 Information Only 10. Economic Development Update Report NO Ben Wolters 10 min Information Only Unless otherwise noted, the Planning and Economic Development Committee meets the 2nd Monday of each month at 5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information on the above item(s), the City of Kent's Website can be accessed at http://kentwa.igm2.com/citizens/Default.aspx?DepartmentID=1025 on Thursday, January 8, 2015 or contact Julie Pulliam, Alixandria Lu or the respective project planner in the Planning Division at (253) 856-5454 or as indicated on the agenda. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. ForTYY/TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. 1 KENT W A.541N41p 1. ECONOMIC &COMMUNITY DEVELOPMENT COMMITTEE MINUTES NOVEMBER 10, 2014 Committee Members Committee Chair Bill Boyce, Dennis Higgins, and Jim Berrios. Boyce called the meeting to order at 5:00 pm. 1. Call to Order 2. Roll Call 3. Chanaes to the Aaenda 4. Approval of Minutes Berrios MOVED and Higgins SECONDED a Motion to Approve the Minutes of October 13, 2014. Motion PASSED 3-0. S. PUBLIC HEARING: State Environmental Policy Act (SEPA) Threshold Amendments Matt Gilbert, Principal Planner, spoke about SEPA threshold increases with changes to the relevant code sections. Gilbert advised that the Department of Ecology (DOE) passed their final draft requirements to adopt new regulation standards and streamline the SEPA process in May, 2014. The City can now allow some larger projects to go through the permit process without submitting a SEPA checklist. New legislation states that cities are required to document existing regulations and find that they are adequate to cover impacts of these larger projects. Public notification processes must be documented. The State requires 60-day notification to the tribes, state agencies, and neighboring jurisdictions. No comments were received during this 60-day notification period except for an email comment received on November 10, 2014 from Tom Washington, State Department of Transportation (DOT). Gilbert spoke of Mr. Washington's comments regarding transportation planning and development regulations and suggestions to have the City include state facilities in transportation planning efforts and address traffic impacts by having development regulations. Gilbert stated that under the new SEPA process transportation impact fees are collected for anything that creates a new impact Boyce opened the Public Hearing at 5:15; seeing no speakers, Higgins MOVED and Berrios SECONDED to close the Public Hearing. Motion PASSED 3-0. Concluding deliberations, Higgins MOVED and Berrios SECONDED a Motion to recommend to the City Council adoption of the ordinance amending Kent City Code to update the City's base exemption thresholds related to minor new construction under the State Environmental Policy Act (SEPA). Motion PASSED 3- 0. 6. 2014 Annual Docket Report Fred Satterstrom, Planning Director, gave an update on the annual docket process. Docketing allows the public to petition their government for changes to regulations by submitting docket applications, at no cost on or prior to September I" of every year. Applications are submitted for potential code language changes, changes in the plan or zoning map and development regulations. Eight (8) docket applications were submitted 2 with several initiated by staff. Applications are brought before the Council to determine if there is any merit in the proposals or if the City wants to analyze the proposed changes. Staff will review and decide if the changes can be incorporated into the City's work program or Comprehensive Plan update. Satterstrom stated that the applicants were notified of this public meeting. He described each of the 8 docket applications that were submitted, elaborating upon staff's four (4) docket proposals. Chairman Boyce invited the public to speak regarding their docket applications. Craig Preston, 20114 101s' Court SE, Kent, WA 98031; questioned the process related to his Docket submittal, Item #Dkt-2014-1 concerning Accessory Dwelling Units (ADU). Satterstrom proposed incorporating this item into the 2015 work program. If this item passes Committee, it will be considered at the next council meeting and then go before the Land Use and Planning Board (LUPB) to start the process. Garth Olsen, 9761 Beacon Avenue S., Seattle, WA 98116; spoke about his Docket submittal, Item #Dkt-2014-8, to amend the comprehensive plan land use map designation and zoning designation for property he co-owns with other family members, located at 3010 South 2401h Street, within the Midway Subarea. Olsen passed out a packet showing their vision of a transit oriented project. Berrios MOVED and Higgins SECONDED a Motion to accept the Staff recommendations on the 2014 docket report, as revised, and forward to the full City Council for their concurrence. Motion PASSED 3-0. 7. Consultant Services Agreement Comp Plan Transportation Element Monica Whitman, City Senior Transportation Planner, presented on the Transportation Element of the Consultant Services Agreement with Fehr and Peers, a significant piece of the Comprehensive Plan update, and a city-wide planning document. Whitman referenced a PowerPoint presentation elaborating on the objectives to meet requirements of the Growth Management Act (GMA). Whitman advised that the Transportation Master Plan (TMP) was adopted in 2008. Whitman elaborated on the deliverables in the scope of work and how objectives will be met with a technical report including a needs assessment, updated policy and supporting information for the Environmental Impact Statement (EIS) work. Whitman stated that she will report back to the Committee in January 2015. Whitman stated that she will follow up with the consultant on what to add to the scope of work on the minor update and to lay ground work for the major update. Higgins MOVED and Berrios SECONDED a Motion to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Fehr and Peers in an amount not to exceed $45,000 to provide services for the update to the Comprehensive Plan Transportation Element, subject to final terms and conditions acceptable to the City Attorney. Motion PASSED 3-0. S. General Commercial — Mixed Use Zoning Code Amendments Erin George, Planning Services Senior Planner, advised that in 2013, as part of the Downtown Subarea Action Plan (DSAP), City Council adopted a code amendment that reduced the minimum commercial requirements in a mixed use development in the General Commercial/Mixed Use (GC-MU) zoning district from 25% to 5%. George stated that in 2013, commercial development was envisioned as the primary use of a commercial zone with the possibility of residential as a secondary use. Recent changes in the housing and retail markets now suggest that multifamily development may outbid commercial use for certain larger properties in Kent. George conveyed that it is important to preserve the commercial areas in the GC-MU district to continue the urban development in the downtown area. Staff proposes to increase the commercial requirement from 5% back to 25% in the downtown planning area. In response to Committee Member Higgins, George confirmed there will be no change to the DCE zoning district where the Platform project is located. 3 Ben Wolters, ECD Director spoke about the change in the housing market. As a result of compression, large apartment developers are looking for large tracts of land in South King County. Parcels of land along Washington Avenue in the GC-MU zoning district are impacted; where Kmart & Goodwill, one of Kent's primary commercial properties, is located. The City is open to mixed-used but would like to preserve that area to have a substantial commercial component. George spoke about public notice requirements and advised that all zoning code amendments require a public hearing which will be held with the Land Use and Planning Board (LUPB) on November 24, 2014. All notices are published in the Kent Reporter and placed on Kent's website but no radius mailing is required for zoning code amendments. Wolters spoke about low income housing possibilities, the impacts on school districts, GMA requirements, and preserving commercial opportunities for true mixed use development. Berrios MOVED and Higgins SECONDED a Motion to recommend that the City Council authorize Staff to initiate a text amendment to the Zoning Code for the GC-MU zoning district. Motion PASSED 3-0. 9. Sound Transit Update Satterstrom stated that Sound Transit (ST) continues to work on completing the Draft EIS (DEIS) which will be issued in January or February 2015. Once issued, staff will look at impacts and work up a proposed response to ST's analysis to bring to the Economic & Community Development Committee (ECDC) for any added suggestions that ST can review for the final EIS. Satterstrom advised that the review period for comments may be 45 days whereas the typical comment period is 30 days. Satterstrom stated that staff has not received any comments or questions from those who reside in the rail alignment path. Satterstrom spoke about the meeting held between ST and inter-agencies and their discussion about TOD methodology. Once the DEIS is issued, the City will report to the ECDC. Information Only 10. State Subdivision Law Update Gilbert spoke about how existing legislation will affect some Preliminary Plats (aka preliminary long plats, preliminary long subdivisions, 10 or more lots). These plats are regulated by the state and require a longer validity period after they receive the initial approval by cities. Gilbert spoke about the housing market collapse in 2007 and about the validity period extensions in 2010 and 2012 for projects impacted by the financial crisis. Gilbert spoke about the amendment adopted by City Council to add one additional year to the preliminary subdivision validity period. Gilbert stated that prior to the crash, projects had 10 years to record but effective January I", will go back to 5 years. Gilbert elaborated on the validity period timeline; Prior to December 31, 2007- there was an 11 year validity period, January 1, 2008-December 31, 2014- there was an 8 year validity period, January 1, 2015 and beyond- there was a 6 year validity period. Gilbert advised that per state law, in the moving forward process, timeframes will be based on approval dates. Gilbert confirmed that there are currently four active preliminary plats that have not yet been approved, and will be affected by this change. Those applicants will be made aware of timeframe changes during the time of approval. Tom Brubaker, City Attorney stated that this only applies to long plats as short plats (SP) were excluded from all considerations. Information Only 4 11. Permit Customer Survey/Recent Results Kimberlee McArthur, Permit Center Manager gave an update on the Permit Customer Satisfaction Survey Results. In the 2014 survey an additional question was added asking if customers were treated with honesty and respect. McArthur spoke about the guidelines and principles given by Wolters and about how the customer comments confirm that the City is working toward the same goal and offering solutions rather than obstacles. McArthur also spoke about comments received that suggested the City implement electronic permit submittals for land use and construction permits and other comments suggesting process improvements. McArthur spoke about staff's Process & Improvement Group (PIG) and advised that they meet on a regular basis to discuss all survey comments, and consider suggested improvements. Satterstrom addressed the comment about electronic submittals conveying that the money collected for tech fees should be used to update permit tracking technology to make things better for customers. McArthur advised that once the survey is complete, PIG will review and discuss all comments as an Agenda item at the management meeting to come up with ways of addressing reoccurring themes/issues. McArthur gave an example of the Development Engineering LEAN exercise. Information Only 12. Economic Development Update Report Wolters referenced a chart on routed permit timelines which he submitted to the committee. Wolters spoke about improvements and dips in the permit timelines shown on the chart. Wolters spoke about staffing to workload timelines and addressed the commercial alteration permits timeline. Wolters advised that there are some higher priority projects such as Amazon and the Lake Meridian Shopping Center that have tight timelines which means some smaller projects may see delays but those projects are being managed to get caught up. Wolters elaborated on some initiatives being pursued in advance of the Economic Development Strategy such as collaboration with the Green River Community College (GRCC) and Department of Commerce's Aerospace office to bring Aerospace into the Valley. Wolters spoke about the Kent Downtown Partnership who toured local business owners to promote revitalization of Kent downtown; and to discuss parking issues and the need to improve buildings. Wolters spoke about how to maximize parking needs for both customers and employees and related safety concerns. Wolters spoke about interests, goals, and product types for the Economic Development action item strategy for warehouses willing to provide retail sales out front and ship out back. Wolters spoke about the expansion plans submitted for Airways Bistro on Meeker Street and the Kent Event Center's vacant facility sold to Sam from Sam's Club for conversion to Kent's International Market. Wolters touched on Lake Meridian, agreed to visit Trader Joes congestion issue in the future, informed that the Platform is now 40% occupied, and concluded with a brief update on the Kent Station Tarragon permit process. Information Only Adiournment Chair Boyce adjourned the meeting at 6:58 p.m. Alixandria Lu, Secretary, Economic & Community Development Committee alb P:�Planning�ECDC�2014�Minutes�11-10-14_Min.doc 5 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION Fred N Satterstrom, AICP, Planning Director KENT Charlene Anderson, AICP, Planning Manager Phone: 253-856-5454 Fax: 253-856-6454 220 Fourth Avenue S. Kent, WA 98032-5895 January 8, 2015 TO: Bill Boyce, Chair and Economic & Community Development Committee FROM: Kurt Hanson, Economic Development Manager RE: 2015 Kent Downtown Partnership Annual Contract Meeting of January 12, 2015 MOTION: I move to recommend Council approval of the 2015 Consultant Services Agreement with Kent Downtown Partnership in the amount not to exceed $33,600. This agreement will expire on December 31, 2015. BACKGROUND: Kent Downtown Partnership provides direct services to increase the economic development of Kent's downtown core. Services under this agreement include but are not limited to: • Increase participation in the Main Street B/O tax incentive program • Create vibrancy in historical downtown • Sustain business and create new business • Strengthen the KDP membership The yearly contract amount with KDP (DBA Kent Downtown Partnership) is the same as 2014, $33,600. This contract amount will not to exceed $33,600 and will expire on December 31, 2015. If you have any questions prior to the meeting, please call Kurt Hanson at (253) 856-5706. 3RIal P:\Planning\ECDC\2015\Word Doc- Memos\01-12-15\KDP 2015 Contract Memo.doc Encl: KDP Consultant Services Agreement Exhibit A—Scope of Work Exhibit B —Insurance Requirements KDP Insurance Certificate 6 7 CONSULTANT SERVICES AGREEMENT between the City of Kent and Kent Downtown Partnership (KDP) THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Kent Downtown Partnership (KDP) organized under the laws of the State of Washington, located and doing business at 202 W. Gowe Street #A, Kent, WA 98032 (253) 813-6976 (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: As described in attached Exhibit A, Scope of Work Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2015. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $33,600, for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A Scope of Work . B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of 8 an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. 9 VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. 10 XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of 11 the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: By: By: (signature) (signature) Print Name: Print Name: Suzette Cooke Its Its Mayor (title) DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Barbara Smith, Executive Director Kurt Hanson, Economic Development Mgr. Kent Downtown Partnership City of Kent 202 W. Gowe Street #A 220 Fourth Avenue South Kent, WA 98032 Kent, WA 98032 (253) 856-5706 (telephone) (253) 813-6976 (telephone) (253) 856-6454 (facsimile) ] (facsimile) APPROVED AS TO FORM: Kent Law Department [In this field.You may enter the electronic filepeN where the contract has been saved] 12 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: Date: 13 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. 14 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: 15 .0�14ENT DOWNTOWN PARTNERSHIP December 3, 2014 City of Kent Mr. Ben Wolters, Director Community & Economic Development Department 220 Fourth Avenue South Kent, WA 98032 Dear Mr. Wolters: The Kent Downtown Partnership would like to thank the City of Kent, the Mayor, City Council and the Community & Economic Development Department for their continued support of our efforts to revitalize historical downtown Kent. This past year has been amazing in what has been accomplished. By partnering with the City, the Lodging Tax Advisory Committee, the Kent Chamber, Greater Kent Historical Society and many other non-profit groups we have been able to accomplish a lot. Kent Downtown Partnership is very much aware of the importance of the financial support shown KDP as well as the time commitment from your various city departments. I have submitted the new contract for the 2015 year. Should you have any questions, please do not hesitate to ask. You can reach me at 253-813-6976 or ba rbaras@ kentdowntown.org. Thank you again for your continued support. We are excited about what we will all be able to accomplish next year. The downtown is coming alive with new activity. Respectfully, Barbara Smith, Executive Director i 202 West Gowe Street,Suite A, Kent,WA 98032 Phone: 253-813-6976 - Fax: 253-520-0206 KDP@Kentdowntown.org Website:www.downtownkentwa.com li 16 EXHIBIT A Kent Downtown Partnership's 2014 SCOPE OF WORK/ACCOMPLISHMENTS/2015 GOALS Billing Requirements: Kent Downtown Partnership will bill on a monthly basis for $2800; total annual contract is $33,600. Executive Director: Barbara J. Smith, barbaras�kentdowntown.org, 253-813-6976 Organizational Statement: The Kent Downtown Partnership serves as a partner between businesses, property owners,residents,non-profit organizations and the city to strengthen and develop a vibrant downtown Kent through its organization, design, promotion and economic development. 1. Create sponsorship opportunities for businesses to sponsor more of our events; Accomplished 2. Convince pioneers of Kent to partner with legacy/philanthropic potential donors in downtown 3. Continue to work on funding resources for defining a brand for downtown; Accomplished 4. Continue with and create new activities/events downtown; Accomplished 5. Developing a marketing plan to drive more people to our new website 6. Continue enhancing our marketing plan to generate more emails expanding our message about downtown; maximize our social media opportunities; Accomplished 7. Continue working towards merging old with new; Accomplished 8. Continue to maintain a sense of community in downtown; Accomplished 9. Continue our positive working relationships with the City of Kent and our non-profits groups throughout Kent; Accomplished 10. Continue to work with Seattle Union Gospel Mission,KentHOPE and Kent Chamber of Commerce to find a location for their day and/or night shelter i Business & Occupation Committee: Continue to increase participation in the Main Street Business & Occupation Tax Incentive Program for 2014. 1. Raise$133,333.33 by June 2014; Raised $124,000 2. Host a celebration to recognize 2014 Business & Occupation Tax contributors and invite 2015 potential contributors; Accomplished 3. Reach out beyond downtown Kent for partners in the B&O program I Design Committee: The goal is to create an environment in historical downtown of vibrancy; and a clean,safe and friendly place to shop, dine and bring the family. 1. Schedule Downtown Clean-Up Day; May 17,2014; Accomplished 2. Continue work on Dragonfly Project; Accomplished 3. Continue to move forward by working with the city on a"quiet zone"in downtown 1 17 I 4. Continue with Facade Improvement Grants; Accomplished 5. Select 2014 Design Award winners; Accomplished 6. Continue work with City to place ceramic planters throughout downtown; Accomplished 7. Continue work with the City to replace green benches with black metal benches; Accomplished 8. Purchase and hang 25 hanging flower baskets; Accomplished 9. Continue efforts to lease/own BNSF train depot building; Accomplished 10. Redevelop the pocket park between First Avenue and the alley of Gowe Street 11. Create a good first impression of downtown by improving our gateways 12. Research a different way finding (sign) system in downtown; includes funding 13. Continue to develop blade signage downtown 14. Invest heavily in beautification of downtown; Accomplished 15. Continue work on developing public gathering places; Accomplished 16. Continue our work to have businesses and property owners enhance their storefronts; Accomplished 17. Add additional, commercial grade holiday decorations, including lights, batteries; Accomplished 18. Continue with our Certified Clean Storefront certification program; Accomplished 19.Work in partnership with the City to review downtown design guidelines; Accomplished 20. Create funding mechanisms for increasing lighting downtown; be it street lighting, roof lighting or lighting for storefronts or parks; Accomplished Economic Development Committee: Sustain the businesses we have; bring new businesses to downtown; encourage building of residential downtown; provide affordable educational opportunities for our businesses and continue enhancing our communications with property owners. 1. Develop strategy for continuing our efforts to brand downtown Kent; find financial partners to make this happen; Accomplished 2. Host a Real Estate Broker's Open 3. Continue work with property owners to improve their buildings and storefronts; host a Property Owner's meeting; Accomplished 4. Continue providing educational opportunities for businesses; Accomplished 5. Create opportunities for property owners to cover vacant windows with signage; Accomplished 6. Promote that downtown Kent has "free parking" 7. Support our shop local campaign; Find It in Kent and Shop Small in November; Accomplished 8. Create funding for continuing our efforts in "lighting up downtown'; Accomplished I 2 i 18 9. Select award winners for Best Restaurant, Best Retail,Best Service, and Best Professional business; Accomplished 10. Continue our effort to bring more residential in downtown Kent; Accomplished 11. Continue to work on bringing a grocery store, not just a convenience store, to downtown Kent 12. Continue work with County to place a brochure rack at the Sounder Garage 13. Work with the City to develop mandates for property owners to maintain their buildings; define what the consequences would be 14. Sponsor no less than one of ShoWare Center events monetarily and cross market their events and KDP's 15. Work with the City of Kent to create streamlined permitting for outdoor seating at restaurants/bars 16. Work with KDP Design Committee to create"quiet zone"for passing trains 17. Host three Downtown Breakfast hour meetings; Accomplished Membership Committee: To maintain our current members and grow membership. 1. Recruit more volunteers to the Membership Committee; Accomplished 2. Work with Board to become more engaged in recruiting new members 3. Review monthly financial reports that tell us who is 30/60/90 days overdue in payment of their membership fees; act on it 4. Make face-to-face appointments with new members; Accomplished 5. Continue to grow membership by 20% & continue retaining members 6. Continue to develop tools to increase value of membership; Accomplished) 7. Distribute welcome bags to new businesses as well as long-term members; Accomplished 8. Host three Member Appreciation events annually; Accomplished Promotions/Marketing Committee: Market Downtown Kent and its businesses and develop strategies, such as social media and website that gives people more reasons to come downtown. 1. Host new event, Wine Walk; Accomplished 2. Host our annual dinner/auction fundraiser June 2014, at ShoWare Center; Accomplished 3. Support Kent Lion's Club with their events; Cornucopia and Winterfest; Accomplished 4. Host Shop Small Day in November; Accomplished 5. Work with City of Kent on Spring into Art in March; Accomplished 6. Maintain updated dining guides at the Regional Justice Center Juror's Room; Accomplished 3 19 7. Continue partnering with City, Chamber, Kent Station and other organizations, including non-profits, that help us to promote and revitalize our downtown; Accomplished 8. Continue creating marketing opportunities with ShoWare Center and our businesses to cross market; Accomplished 9. Continue to support and market Seattle Thunderbirds and their games; Accomplished 10. Create at least six new events to bring people downtown; Accomplished 11. Create a Shopping Guide for downtown; already have a Dining Guide 12. Work in conjunction with the City of Kent, Greater Kent Historical Society to create,in August, a"Kent Historic Day" 13. Host no less than three Downtown Breakfast Hours at ShoWare Center; Accomplished Administrative Staff. To support and assist with the goals of the Kent Downtown Partnership Board and to assist in communication of these efforts to the public. 1. Continue posting of activities and things you can find in downtown on our Website,Facebook and other social media,timely; Accomplished 2. Find grants for the various projects KDP is working on; such as lighting for downtown; Accomplished 3. Identify with Board top income producing activities to focus on this year 4. Put annual report in newsletter and present to City Council 5. Present an update to City Council and/or City Economic & Community Development Department; two times annually 6. Tell everyone what KDP is accomplishing through our weekly Mast and monthly eNewsletter, Facebook, other social media; Accomplished 7. Be sure service clubs are linked to KDP website 8. Keep website updated timely 9. Keep open communication with City of Kent and its departments, service groups, and other organizations and the businesses we work with to accomplish our goals and assist them in reaching theirs; Accomplished 14. Reach out and offer to speak at service clubs,real estate offices to get the word out about what KDP is doing and why; Accomplished i 4 20 21 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 22 EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. KENTDOW-01 SFISWIR A� CERTIFICATE OF LIABILITY INSURANCE TEEVDA12/312014 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Maury,Donnell &Parr PHONE FAX 24 Commerce St. vc Nu Ext;(410)685 4625 A c ryp): (410)685-3071 Baltimore,MD 21202 E-MAIL ADDRESS: INSURERS)AFFORDING COVERAGE NAIC# INSURER A:CNA Insurance Companies 524126 INSURED INSURER 8: _ Kent Downtown Partnership INSURERC. 202 W.Gowe Street INSURER D; Kent,WA 98032 ...._ __._- INSURER E; INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPEOFINSURANCE IANSD SWVD POLICY NUMBER UBR PMMDrrfOLICY F POLICY EXP LIMITS MM/DD/YYYY MMlDDlYWY A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE Is 1,000,00 CLAIMS-MADE I X.� OCCUR 6011382612 04/08/2014 04/08/2015 OAMAGBTORL-NTF PREMISESEaoecurrarKe) IT 300,00 MED EXP(Any one person) is 10,00.. 4PERSONAL&ACV INJURY $ 1,000,00 GEN .AGGREGATE LIMIT APPLIES PER. I GENERAL AGGREGATE $ 2,000,00 X POLICY jE� 11LOC PRODUCTS-COMPtOP AGG $ 2000,00 OTHER: ,,$ I,. AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ;Ea accident).. ANY AUTO ( BODILY INJURY(Per person)_i is ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) S r� UMBRELLA LIAR OCCUR EACH OCCURRENCE is EXCESS LIAB CLAIMS MADE; AGGREGATE $ _. DED RETENTION$ $ WORKERS COMPENSATION I PER OTH- AND EMPLOYERS'LIABILITY �,!N ) AT. ER ANY PROPRIETORIPARTNERIEXECUTIVE EL EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? ❑ NIA - - (Mandatory in NFU E.L.DISEASE-EA EMPLOYE$ i If yes describe Under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS l LOCATIONS f VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached If more space is required) The City of Kent is an Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Kent THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 220 Fourth Avenue,South Kent,WA 98032 — AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION..All rights.reserved.... ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD 24 25 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION Fred N Satterstrom, AICP, Planning Director KENT Charlene Anderson, AICP, Planning Manager Phone: 253-856-5454 Fax: 253-856-6454 220 Fourth Avenue S. Kent, WA 98032-5895 January 8, 2015 TO: Bill Boyce, Chair and Economic & Community Development Committee FROM: Kurt Hanson, Economic Development Manager RE: 2015 Kent Chamber of Commerce Annual Contract Meeting of January 5, 2015 MOTION: I move to recommend Council approval of the 2015 Annual Consultant Services Agreement with Kent Chamber of Commerce and not to exceed $18,500. BACKGROUND: Kent Chamber of Commerce has worked in partnership with the City since 2000 to increase occupancy at Kent Lodging facilities to promote Kent as a site for corporate meetings, events, and other tourism opportunities. This agreement is broken into 4 sections: 1. Visitor Bureau $6,000 2. Bringing Conferences and events to Kent $1,000 3. Kent Chamber annual Business Directory and Relocation Guide $8,500 4. Develop the visitor market in Kent $3,000 For more detailed information, please see the attached agreement, Scope of Work. The agreement will be paid quarterly with each payment being $4,625. If you have any questions prior to the meeting, please call Kurt Hanson at (253) 856-5706. 3RIal P:\Planning\ECDC\2015\Word Doc- Memos\01-12-15\Chamber 2015 Contract Memo.doc Encl: Kent Chamber of Commerce Consultant Services Agreement Exhibit A—Scope of Work Exhibit B —Insurance Requirements Kent Chamber of Commerce Insurance Certificate 26 27 CONSULTANT SERVICES AGREEMENT between the City of Kent and Kent Chamber of Commerce THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Kent Chamber of Commerce organized under the laws of the State of Washington, located and doing business at 524 W. Meeker Street #1, Kent, WA 98032, (253) 854-1770. (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: As discribed in and attached as Exhibit A, Scope of Work Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2015. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed $18,500 , for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit quarterly in the amount of $4,625.00 payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) 28 days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant's services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant's services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project, which may be used by the City without restriction. If the City's use of Consultant's records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. 29 VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant's part, then Consultant shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Consultant's part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City's request. The City's use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. 30 XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of 31 the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: CITY OF KENT: By: By: (signature) (signature) Print Name: Print Name: Suzette Cooke Its Its Mayor (title) DATE: DATE: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: CONSULTANT: CITY OF KENT: Andrea Keikkala, Executive Director Kurt Hanson, Economic Development Manager Kent Chamber of Commerce City of Kent 524 W. Meeker Street, #1 220 Fourth Avenue South Kent, WA 98032 Kent, WA 98032 (253) 854-1770 (telephone) (253) 856-5706 (telephone) (253) 854-8567 (facsimile) (253) 856-6454 (facsimile) APPROVED AS TO FORM: Kent Law Department [In this field.You may enter the electronic filepeN where the contract has been saved] 32 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: Date: 33 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. 34 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: For: Title: Date: EXHIBIT A 35 i KENT CHAMBER OF co COMMERCE December 1, 2014 2015 City of Kent Tourism Grant Background The Kent Chamber of Commerce has worked in partnership with the City of Kent since 2000 to increase occupancy at Kent lodging facilities, to promote Kent as a site for corporate meetings and events and to highlight tourism opportunities in Kent. Scope of Work i The Kent Chamber of Commerce provides services that seek to increase occupancy at City lodging facilities promote the City as a site for corporate meetings and events and promote City tourism opportunities. In the fall of 2008 the Kent Chamber of Commerce developed a Visitor's Bureau in the Kent Chamber of Commerce office at 524 W. Meeker Street, Suite 1 in order to accommodate the numerous requests for information regarding the City of Kent. The Kent Chamber of Commerce will continue to work with the: Lodging Tourism and Tax Board, ShoWare Center, South Side Visitors Bureau, Kent Downtown Partnership, City of Kent, and local City of Kent businesses to promote and provide visitor and business information in our Visitors Bureau. Cost: $6,000.00 • The Visitors Bureau in the Kent Chamber of Commerce takes up ''/a of the lobby area and is patronized on average by 3-5 people per day collecting information on the city of Kent. • Chamber will continue collecting data on people who access information from the Kent Chamber of Commerce regarding the City of Kent. • The Kent Chamber of Commerce continues the contract with Certified Folder Display in order to provide quality materials to businesses and individuals seeking information on the Kent area. • The Kent Chamber staff answers an average of 5-10 calls per day requesting information about the City of Kent as a site for corporate meetings and events. 2. Continue to work with the ShoWare Center and surrounding businesses to bring conferences and events to Kent. Cost: $1,000.00 • The Kent Chamber of Commerce continues to provide information regarding the ShoWare Center and events held in Kent. • The Kent Chamber of Commerce continues to partner with community organizations to bring events j to ShoWare Center, Kent Senior Activity Center and the City of Kent such as job fairs, technology expos and business training meetings. 36 • The Kent Chamber of Commerce continues to plan events at the ShoWare Center to showcase the facility to the business community in Kent and South Sound. 3. Update and publish a Kent Chamber annual directory(Business Directory and Relocation Guide). The directory also highlights shopping, recreation and general information regarding living and doing business in Kent. Cost: $8,500.00 • Yearly update and publishing of the Business Directory and Relocation Guide is a 6-month process in which the Kent Chamber of Commerce contracts with an outside firm in creation of the Business Directory and Relocation Guide. • In December of 2014 we expect to receive the finalized copy of the 2015 Business Directory and Relocation Guide to distribute to 3,000 businesses and residents in Kent, the surrounding areas and to provide in relocation and visitor packets. • The 2015 Business Directory and Relocation Guide will also be provided to the ShoWare Center, local hotels and businesses to be placed at Guest Services/Reception areas in order to promote and highlight Kent businesses, shopping, recreation and general information to those coming to enjoy the Kent community. The Kent Chamber of Commerce will continue to research and develop the visitors market in Kent. Cost: $3,000.00 • The Kent Chamber of Commerce will continue to cultivate relationships with the City of Kent, Kent Downtown Partnership and local organizations in order to create a collaborative effort in research and development of the visitors market in Kent. • In 2014 the Kent Chamber of Commerce launched a new and improved website that has a stronger visitor's presence. We are working to grow this presence and expand on visitor related information as we build the website. • We will continue to work with the entities involved with the branding campaign for the City of Kent. Total Cost of Scope of Work for 2015 = $18,500.00 The$18,500.00 will be paid to the Kent Chamber of Commerce quarterly in 2014 in the amounts of $4,625.00 per quarter. I"Quarter(January 1, 2015 —March 31, 2015) _ $4625.00 2nd Quarter(April 1, 2015 —June 30, 2015)_ $4625.00 3`d Quarter(July 1, 2015 —September 30, 2015)_ $4625,00 4`h Quarter(October 1, 2015 —December 31, 2015) _ $4625.00 Best Regar s, � Andrea Keikkala Chief Executive Officer Kent Chamber of Commerce (253) 854-1770 Ext. 140 Attached—Measurable Performance pages 1-3 i 37 Measurable Performance Information requested per month taken by the front desk. This tracking is for only front desk and does not include numbers from the Chief Executive Officer or Membership Director. January 2014 City Services— 17 Directions—23 City Event Information outside Chamber's events—6 General Information -49 Relocation Information—8 Restaurant—9 Retail—4 Tourism—10 February 2014 City Services— 19 Directions— 19 City Event Information outside Chamber's events—5 General Information- 42 Relocation Information—6 Restaurant— 13 Retail—4 Tourism—8 March 2014 City Services—22 Directions— 18 City Event Information outside Chamber's events—6 General Information- 51 Relocation Information— 11 Restaurant—8 Retail—4 Tourism—9 i April 2014 City Services— 13 Directions— 15 City Event Information outside Chamber's events—7 General Information- 39 Relocation Information—5 Restaurant—6 Retail—6 Tourism—7 May 2014 City Services— 12 Directions— 19 City Event Information outside Chamber's events— 10 General Information-43 Relocation Information—9 38 Restaurant—5 Retail—3 Tourism—7 June 2014 City Services—35 Directions—27 City Event Information outside Chamber's events—8 General Information- 30 Relocation Information—6 Restaurant— 10 Retail —6 Tourism—8 i July 2014 City Services—43 Directions— 19 City Event Information outside Chamber's events — 13 General Information- 54 Relocation Information—10 Restaurant— 1 I Retail—4 Tourism—9 August 2014 City Services—24 Directions—23 City Event Information outside Chamber's events —8 General Information- 32 Relocation Information—6 Restaurant—7 Retail—5 Tourism—14 September 2014 City Services—26 Directions—28 City Event Information outside Chamber's events—7 General Information- 53 Relocation Information—6 Restaurant— I I Retail—7 Tourism—14 October 2014 City Services— 13 Directions—23 City Event Information outside Chamber's events—9 General Information- 51 Relocation Information—7 Restaurant—7 Retail—5 39 Tourism—11 November 2014 City Services— 16 Directions—24 City Event Information outside Chamber's events—7 General Information - 32 Relocation Information—5 Restaurant—6 Retail—3 Tourism—4 Social Media 1583 Friends on Kent Chamber of Commerce Facebook page Website In 2014 the Kent Chamber of Commerce launched a new website. This new website is easy to use and has a larger visitor information presence then our previous website. In the last 90 days (September 2014-November 30, 2014) the website had: i 3087 Visits 9795 page views 3.17 average pages per visit 31.7%were new visitors to the website 68.3% were returning visitors to the website 40 41 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non- owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01. The City shall be named as an Additional Insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 42 EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. aco CERTIFICATE OF LIABILITY INSURANCE DATE(MM/12/10/2014014 ��' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT KOri White, CISR NAME: Bell Anderson Agency, Inc. PHONE . (425)291-5200 A/C No: (425)291-5100 600 S.W. 39th St, Suite 200 E-MAIL ADDRESS:koriw@bell-anderson.com INSURER(S)AFFORDING COVERAGE NAIC# Renton WA 98057 INSURER A American Economy Insurance 19690 INSURED INSURER B KENT CHAMBER OF COMMERCE INSURER C PO BOX 128 INSURER D: INSURERE: KENT WA 98035 1 INSURERF: COVERAGES CERTIFICATE NUMBER:CL14121006636 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. N OTVVITH STANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAYHAVE BEEN REDUCED BY PAID CLAIMS. INSR rypE OF POLICY EFF POLICY EXP LTR INSR NND POLICY NUMBER MM/DDNYYY MM/DDNYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1.000.000 DAMAGE TO RENTED 1,000,000 COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ A CLAIMS-MADE OCCUR 02CE21880450 0/12/2019 0/12/2015 MED FAR(Any one person) $ 10,000 PERSONAL&ADS INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OPAGO $ 2,000,000 X POLICY PRO LOC $ AUTOMOBILE LIABILITY COMBINEeD SINGLE LIMIT(Ed accid 1,000,000 ANY AUTO BODILY INJURY(Per person) $ AALL OWNED SCHEDULED 02CE21880450 0/12/2019 0/12/2015 BO D I LY I N JU RY(Per aca dent) $ AUTOS AUTOS X X NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS Peracadent UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED I I RETENTION$ $ A WORKERS COMPENSATION I WCSTATU- OTH- AND EMPLOVERS'LIABILITV YIN CRYEE ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 2,000,000 OFFICERMEMBER EXCLUDED? N/A 02CE21880450 0/12/2019 0/12/2015 (Mandatory in NH) E.L.DISEASE-EA EMPLOYE $ 1,000,000 fyes describe under RA STATE STOP GAP DESCRIPTION OF OPERATIONS below EL.DISEASE-POLICY LIMIT $ 1 000 000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Evidence of Insurance CERTIFICATE HOLDER CANCELLATION JPilliam@kentwa.gov SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Evidence ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE y James Hunt/DJN ACORD 25(2010105) ©1988-2010 ACORD CORPORATION. All rights reserved. INS025(9o1005)o1 Tho ACr1Rr1 namo and Innn aro ronic}prorl markc of ACr1Rr1 44 45 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION Fred N Satterstrom, AICP, Planning Director KENT Charlene Anderson, AICP, Planning Manager Phone: 253-856-5454 Fax: 253-856-6454 220 Fourth Avenue S. Kent, WA 98032-5895 January 8, 2015 TO: Bill Boyce, Chair and Economic & Community Development Committee FROM: Kurt Hanson, Economic Development Manager RE: 2015 Green River Community College Small Business Assistance Center Annual Contract Meeting of January 12, 2015 MOTION: None Required — Information Only BACKGROUND: Green River Community College Small Business Assistance Center has been a City/college/community partnership to advance economic development in Kent and surrounding areas. The Small Business Center focuses on two main areas of service. To high impact clients: • Financial and cash flow management • Growth Strategies • Access to Capital • Expanding into new markets • Employee Training and Development To start-up and maintenance clients: . Business plan development . Business location analysis . Marketing and sales . Small Business management . Sources of capital The yearly contract amount is currently under budget negotiation. If you have any questions prior to the meeting please contact Kurt Hanson at (253) 856-5706. JP/al P:\P1anning\ECDC\2015\Word Doc- Memos\01-12-15\GRCC Memo.doc 46 47 ECONOMIC & COMMUNITY DEVELOPMENT 10 Ben Wolters, Director PLANNING DIVISION 111-147KENT Fred N Satterstrom, AICP, Planning Director Charlene Anderson, AICP, Planning Manager WASHINGTON Phone: 253-856-5454 Fax: 253-856-6454 220 Fourth Avenue S. Kent, WA. 98032-5895 January 8, 2015 TO: Bill Boyce, Chair and Economic & Community Development Committee FROM: Ben Wolters, Director, ECD Department RE: 2015 ECD Department Work Program Meeting of January 12, 2015 MOTION: None Required — Information Only SUMMARY: Like last year, 2015 will be a busy year for the Economic & Community Development Department. While it will be hard to match 2014 in terms of permitting, we believe 2015 development — both residential and commercial — will remain strong throughout the year. The Department will also be involved with major long-range planning projects — the comprehensive plan being the most prominent — as well as several economic development initiatives. The attached 2015 ECD work program should give you a good idea of the projects and programs we are anticipating and their timing. At the January 121h ECDC meeting, staff will present an overview of this work program. Our intent is to familiarize you with these projects and programs and highlight their relationship with the Council's strategic plan. FS\al P:\P1anning\ECDC\2015\Word Doc - Memos \01-12-15\2015ECDworkprogrammemo.doc Att: 2015 ECD Work Program 48 49 Staff Council Project Lead Suggested Timeline Allocated Strategic Plan Hours Division J F M A M J J A S O N D Goal 1. Economic Development Plan Implementation Warehouse Weekend ED/Kurt Sustainable Funding Model Modernize Industrial Zoning ED/Planning Urban Centers 2. Economic Development Strategies Aerospace Recruitment&Retention ED/Bill Sustainable Funding Model Branding&marketing/roll-out ED/Ben Sustainable Funding Model Communities of Opportunity(Coo) ED/Ben/Bill Sustainable Funding Model FAA Headquarters competition ED/Kurt Sustainable Funding Model Brownfield Phase I/EPA Grant ED/Planning Sustainable Kurt/Erin Funding Model C.A.M.P.S.Growth&Expansion ED/Ben/Bill Sustainable Funding Model Problem Apartments/Rehab ED/Ben/Bill Urban Centers 3.City property acquisition,sale or development City Shop Replacement/Upgrade Sustainable Funding Model Riverbend Surplus Property ED/Kurt Sustainable Funding Model Naden (Acquisition/Marketing/Access) ED/Kurt Sustainable Funding Model Trails at Clark Lake ED/Kurt Sustainable Funding Model Pine Tree Parks/Kurt Sustainable Funding Model Grandview Apartment Management Sustainable Agreement ED/Ben Funding Model Kent Highland South Land Assembly ED/Planning 4.Comprehensive Plan Update Planning and Zoning Map Planning Urban Centers Amendments Public Outreach/Web Updated Planning Foster Inclusiveness Code Amend ments/Development Planning Urban Centers regulations Critical Areas Ordinance Planning/PW All Environmental Compliance/SEPA Planning All S. Downtown Subarea Plan Implementation Meeker Corridor Initiative ED/Planning Urban Centers Downtown Parking/lighting plan ED/Planning Urban Centers completion City/Downtown Gateways/SR 167 ED/Multi-dept. Create underpasses (Ben) Connections 6. Major Projects 50 Staff Council Project Lead Suggested Timeline Allocated Strategic Plan Hours Division J F M A M J J A S O N D Goal Heart of Kent ECD Urban Centers 248th Corridor Improvement Sustainable ECD/PW Funding Model FAA ECD — —Urban Centers Fortera Mountain Bike Park ECD Urban Centers Sustainable Stryker ECD Funding Model Tarragon Phase III ECD Sustainable Funding Model Grandview Apartments ECD Sustainable Funding Model 7. Industrial Lands&Zoning Regional Industrial Lands Sustainable ED/Planning Study/Coordination Funding Model Industrial Lands Study/Strategies ED/Planning 8.Transportation/Land Use/Economic Development SR 516 Naden access ED/PW Create Connections Kent Regional Participation Planning Sustainable Funding Model REI-completing 224th bike ED&Public Sustainable connection&retention Works Funding Model Complete Streets Ordinance Planning 9.Code Enforcement Code Major cases&legal strategies Enforcement& Beautify Kent Planning 10.Code amendments Tree preservation requlations Planning Beautify Kent Accessory Dwelling Unit Study Planning Beautify Kent Multi family Design Guidelines Planning Beautify Kent 11.Sound Transit Planning/South Corridor Zoning Changes Planning Create Connections Development Agreement Discussion Planning Create Connections Create Infrastructure Planning Planning Connections 12.Organizational Development Resource management during high ECD Sustainable workload Funding Model Continuous improvement& ECD Sustainable performance measures Funding Model Foster Respect Action Plan ECD Inclusiveness _ _ — — Foster Customer Outreach/survey ECD Inclusiveness 13. KIVA 51 Staff Council Project Lead Suggested Timeline Allocated Strategic Plan Hours Division J F M A M J J A S O N D Goal Update/Technology Improvements ECD/IT Create Connections 14.General Permit Process Building Permits/Land Use Permits/Fire Permits/I nspectio ns/Public Information/PR Requests All ECD/Fire 52 53 ECONOMIC and COMMUNITY DEVELOPMENT Ben Wolters, Director PLANNING DIVISION Fred N Satterstrom, AICP, Planning Director KENT Charlene Anderson, AICP, Planning Manager Wn5 HINcroN Phone: 253-856-5454 Fax: 253-856-6454 220 Fourth Avenue S. Kent, WA 98032-5895 January 8, 2015 TO: Chair Bill Boyce and Economic & Community Development Committee FROM: Charlene Anderson, AICP, Planning Manager RE: Sound Transit Update Meeting of January 12, 2015 MOTION: None Required — Information Only SUMMARY: Staff continues to update the Committee on Sound Transit's Federal Way Link Extension (FWLE), including a station in the Kent-Des Moines area. Public release of the Draft Environmental Impact Statement (DEIS) is anticipated in January or February 2015, with the Sound Transit Board selecting a preferred alternative in May. BACKGROUND: In December, Sound Transit (ST) held a regular meeting of jurisdictions and agencies involved in the South Corridor of the FWLE. It was noted that letters have been sent to owners of properties potentially affected by the FWLE and meetings are occurring. The response generally has been good, with many people not previously aware of the project and happy to have the facts about the project and process. In early January, letters will be sent to mobile home owners and tenants of properties potentially affected. If property owners or tenants contact the City, they should be referred to Tralayne Myers, ST Community Outreach Specialist-206-398- 5014 or tralayne.myersgsoundtransit.orq. Sound Transit is completing their work on transit oriented development (TOD) potential. The TOD report will be issued with the DEIS for the project. The report will include assessment of TOD for each of the stations being analyzed, including station access, land use plans and policies, market support and land availability. A Sound Transit briefing on the DEIS to the Kent City Council is tentatively scheduled for the February 171h workshop. CA/al P:�Planning�South_Corridor�City_Council�01122015_ECDCMemo_Update.doc cc: Ben Wolters, Economic &Community Development Director Fred Satterstrom,AICP, Planning Director Charlene Anderson,AICP, Planning Manager David Galazin,Assistant City Attorney