HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 07/21/2014 (3) Public Works Committee Minutes
July 21, .2014
COMMITTEE MEMBERS PRESENT:
Committee Chair, Dennis Higgins and Committee member Brenda Fincher were present. Committee
member Dana Ralph had an excused absence. The meeting was called to order at 4:05 p.m.
Item 1 — Approval of Meeting Minutes Dated July 7, 2014:
Committee member Fincher MOVED to approve the minutes of July 7, 2014. The motion was
SECONDED by Committee member Higgins and PASSED 2-0.
Item 2 — Information Only/ Kent Traffic Advisories:
City Engineer, Chad Bieren stated that improvements to the city's infrastructure can cause impacts to
traffic and the transportation network. Lane closures only occur when necessary. In these instances, staff
notifies the public via several methods including, the Kent web page, AM 1650 radio, temporary
construction signage and social media.
Kent staff is reviewing plans to ensure measures are in place to limit impacts to traffic for public and
private projects. Construction and traffic impact information is available on the web at DriveKent.com.
Significant projects this summer that will close roads in Kent include:
1) SE 2401h Street between 1441h Ave SE and 1481h Ave SE to repair a slope failure and install guard rail
(4-6 weeks beginning in August into September).
2) The 2001h Street Bridge over the Green River to allow Tukwila to make repairs on the west side of the
bridge (4-6 weeks beginning in August) with significant traffic expected on the 196th corridor near
Orillia Road.
Bieren noted numerous other ongoing projects that may have some impact on commuters. For more
information go to www.DriveKent.com .
Information Only/No Motion Required
Item 3 — Information Only/Sound Transit Long Range Plan:
Chelsea Levy from Sound Transit provided information on the Draft Supplemental Environmental Impact
Statement (Draft SEIS) for the Regional Transit Long-Range Plan Update. You can access the information
by following the link: www.soundtransit.org/LongRangePlan.
Information Only/No Motion Required
Item 4 — Consultant Services Agreement with GEI for Construction Phase Engineering for
Upper Russell Road Levee:
Environmental Engineer, Toby Hallock gave a brief PowerPoint presentation and a short background of
the project.
Hallock noted that the City hired GEI Consultants to evaluate the SR 516 to S. 231s' Way Levee, now
known as the Russell Road Upper Levee. GEI determined that in order to meet FEMA Accreditation
requirements, a setback levee must be built at the James Street/Russell Road Intersection. As the
consultant who will prepare the reports for FEMA accreditation, GEI has specified how to build an
accredited levee and will need to be onsite to make sure it is built properly. The soil under the new levee
and the new levee material must be inspected to make sure it meets requirements. Hallock noted that
the work done to date could not have been possible without the help of the King County Flood Control
District.
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July 21, .2014
Council member Fincher MOVED to recommend Council authorize the Mayor to sign a
consultant services agreement with GEI Consultants, Inc. in an amount not to exceed $41,716
for engineering services on the Russell Road Upper Levee, subject to final terms and
conditions acceptable to the City Attorney and the Public Works Director. The motion was
SECONDED by Committee member Higgins and PASSED 2 -0.
Item 5 —Consultant Services Agreement with GeoEngineers, Inc. for the Riverview Park
Riverbank Slope:
Environmental Engineering Supervisor, Alex Murillo introduced Stephen Lincoln, Environmental Engineer.
Lincoln noted that the top of the bank slope along the Southern portion of the Riverview Park suffered
erosion damage during the heavy rainfall events of March 2014. The City has requested a scope of work
and budget from GeoEngineers to provide plans and construction services for bank slope restoration and
erosion control. This work is needed to protect Riverview Park from further damage.
Council member Fincher MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with GeoEngineers in an amount not to exceed $32,972 to
provide design and construction services for bank slope restoration at Riverview Park, subject
to final terms and conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Council member Higgins and PASSED 2-0.
Item 6 — WRIA 8 Interlocal Agreement - Addendum:
Special Projects Manager, Kelly Peterson noted that in 2006, Kent signed an inter-local agreement (ILA)
for the WRIA 8 (Lake Washington/Cedar River Watershed) to share interests and responsibilities for long-
term watershed planning and conservation, funding and implementation of various activities for salmon
recovery and habitat restoration. The term of the ILA is 2007-2015.
Though previously eligible, the City of Woodway voted in May 2014 to join the ILA. This addendum allows
the City of Woodway to join the Interlocal Agreement for the Watershed Basins within Water Resource
Inventory Area 8.
Council member Fincher MOVED to authorize the Mayor to sign the Addendum to the Interlocal
Agreement for the Watershed Basins within Water Resource Inventory Area 8 subject to terms
and conditions acceptable to the City Attorney and the Public Works Director. The motion was
SECONDED by Councilmember Higgins and PASSED 2 - 0.
Item 7 — Cigarette Litter Reduction Grant:
Conservation Coordinator, Gina Hungerford stated that the city has received a $2,000 grant from the
"Keep America Beautiful"organization's Cigarette Litter Prevention Program, of which 50% is to be used
to purchase cigarette litter receptacles to help reduce this litter. The plan is to use the receptacles at
highly-littered bus stops on Pacific Highway and Kent-Kangley.
The grant includes 200 pocket ashtrays and 200 portable ashtrays which are designed to fit into vehicle
cup holders. Many new cars do not have built-in ashtrays, resulting in drivers flicking cigarette butts out
of vehicles. In addition to littering, this can result in roadside fires.
Bill Doolittle 412 Washington Ave North stated that the fine for throwing a cigarette from a vehicle is
$1,025 and for tossing a cigarette on the ground the fine is $100.
Council member Fincher MOVED to accept the Cigarette Litter Prevention Program grant from
"Keep America Beautiful" in the amount of $2,000 and authorize the expenditure of funds in
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July 21, .2014
accordance with the grant agreement. The motion was SECONDED by Councilmember Higgins
PASSED 2 - 0.
Item 8 — Consultant Services Agreement — GeoEngineers for SR 516:
Construction Engineering Supervisor, Paul Kuehne noted that this is the same project that Toby Hallock
discussed earlier.
Kuehne stated that GeoEngineers will ensure that the soils meet all requirements. GeoEngineers has the
appropriate certifications and expertise to perform these duties. City staff will perform other construction
inspection and construction management duties.
Council member Fincher MOVED to recommend Council authorize the Mayor to sign a
consultant services agreement with GeoEngineers, in an amount not to exceed $158,236 for
materials testing and inspection services related to the Upper Russell Road &James Street
Levee project, subject to final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Councilmember Higgins and PASSED 2 - 0.
Item 9 — Contract with Aegis, Inc. — Traffic Signal Control System Replacement Proiect:
Transportation Engineering Manager, Steve Mullen noted that the City's traffic signal control system was
purchased in 1993 and is no longer supported by the manufacturer. Several features available in modern
traffic signal controllers are not accommodated by our existing system, including flashing yellow left turn
arrows. This project is first step in the phased replacement of our old system. This project includes a new
traffic signal control system, and intersection controllers to be installed at approximately 24 existing
intersections. Approximately 11 of those intersections will be modified (under a separate contract) to
display flashing yellow left turn arrows. Traffic signal controllers will be replaced at nearby intersections
to allow for continued signal coordination.
Council member Fincher MOVED to recommend Council authorize the Mayor to sign a goods
and services agreement with Aegis ITS, Inc. in an amount not to exceed
$284,364.00 to provide hardware, software and implementation services for a replacement
traffic signal management system subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by Council member Higgins
and PASSED 2 - 0.
Item 10 - 641h Avenue S. Channel Improvements Phase II Puget Sound Energy — Facility
Relocation Agreements
Design Engineering Supervisor, Garrett Inouye gave an informative PowerPoint presentation regarding
the 641h Avenue S Channel Improvements Phase II, facility relocation.
Inouye noted that Council approved a construction contract for this project on June 17, 2014 and the
City's contractor will be ready to install two box culverts in the 641h Avenue S. Channel in about six
weeks. In order to complete the installation of these culverts, Puget Sound Energy (PSE) gas and
electrical services to a neighboring business need to be temporarily relocated. It was originally
anticipated that this work could be completed later in the project, but the contractor's sequencing
requires that it be relocated now.
Council member Fincher MOVED to recommend Council authorize the Mayor to sign Facility
Relocation Agreements with Puget Sound Energy to relocate existing electrical and gas
facilities for the 641h Avenue South Channel Improvements Project Phase II, as approved by
the City Attorney and Public Works Director, and to ratify and affirm any act consistent with
the authority and prior to the effective date of this authorization. The motion was SECONDED
by Council member Higgins and PASSED 2 - 0.
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July 21, .2014
Item 11 — Information Only/Meeker Street Underpass:
Parks & Human Services Director Jeff Watling gave a brief introduction about the initial design work for
the Meeker Street underpass and that Parks, Economic and Community Development and Public Works
have worked collaboratively on putting a plan together.
The Mayor's Office asked the interdepartmental team to look at potential capital improvements to the
Meeker Street underpass. The team decided to focus on features that would improve safety, cleanliness,
functionality and aesthetics, and has developed a conceptual plan that includes bike lanes.
Bill Doolittle noted that when the sound wall was put in, the by-pass signs were not put back up. It was
decided that signage would be discussed at another Public Works Committee meeting.
No Motion Required/Information Only
ADDED ITEMS:
Councilmember Dennis Higgins brought up the possibility of converting to LED Lighting. It was noted that
using LED lights would reduce both the cost and maintenance of our lighting system. Higgins stated that
this topic is worth pursuing and asked that it be brought back to committee for a more lengthy
discussion.
Information Only/No Motion Required
The meeting was adjourned at 6:07 p.m.
Cheryl Viseth
Council Committee Recorder
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