HomeMy WebLinkAboutCity Council Committees - Public Works/Planning - 08/04/2014 (3) Public Works Committee Minutes
August 4, 2014
COMMITTEE MEMBERS PRESENT:
Committee Chair, Dennis Higgins had an excused absence. Committee members Brenda Fincher and
Dana Ralph were present. The meeting was called to order at 4:06 p.m.
Item 1 — Approval of Meeting Minutes Dated July 21, 2014:
Committee member Fincher MOVED to approve the minutes of July 21, 2014. The motion was
SECONDED by Committee member Ralph and PASSED 2 - 0.
Item 2 — Latecomer Sewer Agreement 1241h Ave SE:
Design Engineering Manager, Mark Howlett showed a location map of the East Hill Operations Center site,
which is located at the southeast corner of 124th Ave SE and SE 2481h Street. Howlett noted that as part
of the City's development of this site, the City installed all the necessary utilities including water, storm
and sanitary sewer. Part of the sanitary sewer construction was a sewer extension along 1241h Ave SE. A
portion of this extension will also service the property on the west side of 1241h Ave SE.
The connection charge for the property on the west side of 1241h Ave SE is $56,390.45. At the time the
property connects to the sanitary sewer, the sewer fund will receive reimbursement for previous
expenditures.
Committee member Fincher MOVED to authorize the Public Works Department to establish a
sanitary sewer connection charge for property along the west side of 1241h Avenue SE between
SE 2481h St. and SE 252nd Street subject to terms and conditions approved by the City Attorney
and Public Works Director. The motion was SECONDED by Committee member Ralph and
PASSED 2 - 0.
Item 3 — PW Agreement with Dunkin & Bush, Inc. for Cleaning the Exterior of the 3.5 Million
Gallon Water Tank:
Water Supply Supervisor Kevin Swinford noted that the Water Division operates and maintains 9
reservoirs within the City's water service area. Each tank is on a 5 year minimum rotation for inspection
and cleaning or as determined by visual inspection. The 3.5 million gallon reservoir is one of our largest
tanks at 126 feet tall and is due for exterior cleaning this year.
Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Public
Works Agreement with Dunkin and Bush Inc., in an amount not to exceed $28,470.00 for
exterior tank cleaning at the 3.5 million gallon reservoir, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was SECONDED by
Committee member Ralph and PASSED 2 -0.
Item 4 — Consultant Contract with GeoEngineers for Kentview Sewer Interceptor:
Design Engineering Manager, Mark Howlett gave a brief PowerPoint presentation and briefly explained
that the project consists of installing approximately 2,500 LF of sanitary sewer pipe, and 48" diameter
manholes to connect with the Frager Road sewer pump station. Once completed, we will be able to
bypass the Kentview Pump Station, saving on maintenance and operations.
GeoEngineers Inc. has the appropriate certifications and expertise to perform these duties and was
selected through a competitive process based upon their qualifications. City staff will perform all other
construction inspection and construction management duties.
Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a
Consultant Services Agreement with GeoEngineers, Inc., in an amount not to exceed $57,843
for materials testing and inspection services related to the Kentview Sewer Interceptor
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August 4, 2014
project, subject to final terms and conditions acceptable to the City Attorney and the Public
Works Director. The motion was SECONDED by Committee member Fincher and PASSED 2 — 0.
Item 5 —Consultant Services Agreement with ESA for Wetland Stream:
Special Projects Manager, Kelly Peterson explained that when reviewing or updating the Critical Areas
Ordinance (CAO), cities are required to include Best Available Science (BAS) in policies and development
regulations to ensure protection of the functions and values of critical areas. All jurisdictions are required
to periodically review, evaluate, and, if necessary, revise the critical areas ordinance. Jurisdictions
planning under the Growth Management Act (GMA) are also required to review their CAOs to ensure
compliance with the Comprehensive Plan. The city is required to update the CAO by June 2015.
Peterson stated that ESA will also provide support to the City in achieving compliance with the National
Marine Fisheries Service Biological Opinion of FEMA's National Flood Insurance Program with the update
of the CAO.
Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a
consultant services agreement with ESA in an amount not to exceed $45,200 for
environmental services need to update the Critical Areas Ordinance (CAO) subject to final
terms and conditions acceptable to the City Attorney and Public Works Director. The motion
was SECONDED by Committee member Ralph and PASSED 2 - 0.
Item 6 — Consultant Services Agreement with GeoEngineers for Geological Hazard Areas:
Special Projects Manager, Kelly Peterson noted that GeoEngineers will assist the City in updating the CAO
by reviewing the geologic hazard areas portion of the CAO for consistency with BAS and providing
recommendations for revising the regulations. GeoEngineers will review available geologic data with
respect to recent major landslides in Washington and use the information to incorporate
recommendations as needed into the CAO.
Committee member Fincher MOVED to authorize the Mayor to sign a consultant services
agreement with GeoEngineers Inc., in an amount not to exceed $19,901 for environmental
services needed to update the Critical Areas Ordinance (CAO), subject to final terms and
conditions acceptable to the City Attorney and the Public Works Director. The motion was
SECONDED by Committee member Ralph and PASSED 2 - 0.
Item 7 — Interagency Agreement with Washington Department of Enterprise Services — LED
Street Light Replacement Grant:
Special Projects Manager, Kelly Peterson noted that The Washington State Department of Commerce
currently has the last round of 2013-2015 Energy Efficiency and Solar Grants open, which are available to
higher education, local government and state agencies. Projects must include facilities or street light
energy savings that provide full pay back within a 50-year time frame.
Peterson went on to note that Kent has over 3,500 city-owned high pressure sodium street lights that
could be switched to LED fixtures, thus qualifying for a grant. He explained the terms of the grant and
the cost savings to the city.
Committee member Fincher MOVED to recommend Council authorize the Mayor to sign an
interagency agreement for up to $64,000 with the Washington Department of Enterprise
Services (DES) and select an Energy Services Company from the DES list to complete an
investment grade audit and assist with the application of the Energy Efficiency and Solar
Grant, subject to final terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Committee member Ralph and PASSED 2 - 0.
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Item 8 — Local Option Capital Asset Lending Program — LED Street Light Replacement:
Special Projects Manager, Kelly Peterson noted that The Washington State Treasurer administers the
Local Option Capital Asset Lending program which is an expanded version of the successful state agency
lease/purchase program. The program provides the lowest cost financing for state and local agency
purchases by pooling funding needs into larger offerings of securities
The total cost of converting all of Kent's existing city owned high pressure sodium street lights to LED
light fixtures is approximately $3.5 million, less grants and utility incentives of approximately $1 million,
or an "out of pocket" cost of $2.5 million. Energy savings is projected to be approximately $200,000 per
year. The LED lights have a useful life of approximately 20 years.
Committee member Fincher MOVED to recommend Council authorize the Mayor to sign all
applicable documents to apply for a Washington State Local Option Capital Asset Lending loan,
not to exceed $3,000,000, for the purpose of replacing city-owned high pressure sodium street
lights with LED lights, subject to final terms and conditions acceptable to the City Attorney and
Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED
2 - 0.
Item 9 — Information Only/All Things Water:
Water Superintendent, Sean Bauer gave an informative PowerPoint presentation giving an overall view of
the water system.
Information Only/No Motion Required
ADDED ITEM — Executive Session:
The room was dismissed for the executive session at 5:18 pm. Committee came back into session at
5:50 p.m. The meeting was adjourned at 5:59 p.m.
Cheryl Viseth
Council Committee Recorder
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