HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 10/23/2014 (3) KENT
WASRINCTON
Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Dennis Higgins • Brenda Fincher
October 23, 2014 - 5:00 p.m.
Item Description Action Speaker(s) Minutes Page
Roll Call
Changes to Agenda
1. Approve minutes dated September 25, YES Council 02 01
2014
2. 2015 - 2019 Consolidated Plan for YES Dinah Wilson / 10 07
Housing and Community Development Katherin Johnson
- Approve
3. Consultant Agreement for Park Plan YES Hope Gibson 05 85
Update - Authorization
4. 2014 Third Quarter Fee-in-lieu Funds - YES Hope Gibson 05 105
Accept
5. 2014 Third Quarter Reports, YES Jeff Watling 08 109
Contributions Report and Sponsorships
Report - INFO ONLY
6. Director's Report — INFO ONLY NO Jeff Watling 05 133
Unless otherwise noted, the Parks and Human Services Committee meets the 4th Thursday of
each month at 5:00 p.m. in Council Chambers East, Kent City Hall,
220 4th Avenue South, Kent, 98032
For additional information or questions, please contact Teri Petrole at (253) 856-5101/
tpetroleCa)kentwa.gov
Any person requiring a disability accommodation should contact the City Clerk's Office at (253)
856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay
Service at 1-800-833-6388
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�II * T
Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Dennis Higgins • Brenda Fincher
September 25, 2014 - 5:00 p.m.
Call to Order: Committee member Dennis Higgins called the meeting to order
at 5:00 p.m.
Roll Call: Committee member Dennis Higgins chaired the meeting absent
Committee Chair Debbie Ranniger, Committee member Brenda Fincher was
present, Council President Dana Ralph attended the meeting in Debbie
Ranniger's absence.
Changes to agenda: No changes
1. Minutes Dated July 24, 2014 - Approve
Committee member Fincher MOVED to approve the minutes dated July
24, 2014. Council President Ralph SECONDED. The item PASSED 3-0.
2. 2015 Washinaton State Arts Commission Proiect Support Grant -
Acceot
Cultural Programs Manager Ronda Billerbeck reported that the Washington State
Arts Commission (WSAC) has awarded the Kent Arts Commission a program
support grant for 2015. The funding will be used to support the presentation by
Hawaiian slack key guitarist John Keawe, as part of Spotlight Series. The
performance is October 11 at Kent Meridian High School and an educational
outreach activity will be conducted at Farrington Court Senior Living Community.
Ralph noted that the First Spotlight Series show is Friday, September 26 with
entertainment by Michael Kaeshammer at Kent Meridian Performing Arts Center.
Higgins remarked that he wasn't able to attend the recent Art Walk in downtown
Kent, but two of his co-workers did and they were very impressed with the
event and the work done by the city and the Kent Downtown Partnership.
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MOTION: Council President Ralph MOVED to recommend accepting the
$3,000.00 grant from Washington State Arts Commission and approving
the expenditure of funds in the Kent Arts Commission budget.
Committee member Fincher SECONDED. The item PASSED 3-0.
3. "I" CANN Fitness Equipment Donation - Accept
Parks, Recreation and Community Services Director Jeff Watling stated that the
South King County Community Activity Nutrition Network initiative ("I" CANN)
started through south King County cities and professionals from the health
community to try and sync all the healthy community initiatives and discover
how they can exchange information as well as lean on each other. This donation
was a direct result of work started last year. King County stepped forward to
coordinate the application for a Youth Facilities Grant. Upon award of funds
fitness equipment was purchased for all of the cities involved.
The City of Kent received $14,000.00 worth of outdoor fitness equipment to
replace aging equipment along an existing fitness trail in West Fenwick Park.
The equipment was purchased through Landscape Structures, a high quality
vendor that the city has worked with on many playground purchases. The
equipment will be installed by Park Operations staff. There are five pieces of
exercise equipment to work multiple sets of muscles.
Hope Gibson, Parks Planning and Development Manager first thanked Julie
Krueger from the City of Auburn who worked very had to coordinate the various
orders for the fitness equipment for all of the cities.
Watling confirmed to Committee Higgins that all the cities in South King County
applied collectively for the grant.
Fincher asked for more information on the equipment. Gibson said the
equipment will appeal to all ages. It is unscheduled and is modified equipment,
designed to take on all the rigors of the outdoors, as well as having the ability to
maintain durability for a number of years. There are a couple of these fitness
pieces at Tudor Square Park.
MOTION: Committee member Fincher MOVED to recommend Council
accept the fitness equipment donation from King County "I" CANN for
West Fenwick Park, valued at $14,000.00. Council President Ralph
SECONDED. The item PASSED 3-0.
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4. Well System Maintenance Easement - Authorize
Putting this item into context, Watling stated that the city has long been working
on an assemblage of Clark Lake Park. When done, it will be a 130 acre natural
park that will serve as a vital central park for the East Hill. Last year, staff was
successful in getting grants to purchase the Schulte property, as part of this
assemblage, through a mixture of King County Conservation Funding and RCO
funding.
David Galazin, Civil Attorney reported that Cris LeCompte and Maureen Korsmo-
LeCompte (collectively, "LeComptes") own a parcel of land adjacent to property
in the Clark Lake Park area that the City recently purchased. The LeComptes'
parcel is serviced by a domestic water supply well that is located on the City's
property, but the City has no use for the well. This Easement grants the
LeComptes the right to enter the City's property to use, access, inspect,
monitor, construct, reconstruct, restore, maintain and repair the domestic water
supply well.
The City has determined that the Well Agreement is no longer necessary, and
Cris LeCompte and Maureen Korsmo-LeCompte and the City desire to execute
this Termination to formally terminate and remove the Well Agreement, as
amended, from the real property records of King County. As stated in the
agreement, once the water is available to them, it is up to them whether to
connect and the easement will be available to them. Once approved, they will
agree to terminate the old well agreement that binds two property owners since
1988.
Higgins asked if no utilities were put in when street was widened - he feels the
site won't get water service in the future. David feels the city's intent is to
potentially purchase that property in the future.
Higgins asked if a well agreement obligation had occurred about a year ago.
David responded that the intent was to get the problem solved. It went through
review and with some archeological hang ups that went a little longer than
anticipated. The power was routed and a new line put in. PSE accidently
redirected the power on the property, there was an unavoidable backup, and
then it was redirected to the responsible parties by PSE.
Higgins asked about the cost to the city. Watling said the incident and the
complications of a well being on city owned property for a private property
owner is what precipitated this work and this is to identify a way to clean it up.
Galazin confirmed to the committee members that the responsibility and liability
is fully on the homeowners, not the city.
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MOTION: Council President Ralph MOVED to recommend Council
authorize the Mayor to sign the Well System Maintenance Easement
between the City of Kent and Cris LeCompte and Maureen Korsmo-
LeCompte, subject to terms and conditions acceptable to the City
Attorney and Parks Director. Committee member Fincher SECONDED.
The item PASSED 3-0.
S. Termination of Well Agreement - Authorize
Galazin stated that the whole intent is to get out of the well agreement because
of ambiguous terms and the need to get it better defined.
Dorothy J. Loyer, Robert Miller and Marjorie Miller entered into a Well
Agreement, dated December 28, 1988, encumbering two parcels of real
property. This Well Agreement was subsequently amended on February 28,
1989.
The City is the successor in interest to Dorothy J. Loyer, and the current owner
of one of the properties subject to the Well Agreement. Cris LeCompte and
Maureen Korsmo-LeCompte are the successors in interest to Robert and Marjorie
Miller, and the current owner of the other property subject to the Well
Agreement.
Higgins asked if the city sees any reason why the property owners may not sign
the agreement. Galazin replied no, the property owners are in full agreement.
Galazin confirmed to Council President Ralph that this takes away any of the
city's liability. It was clarified that the power source was on city property and
that the city may have paid for power for only a couple of months before PSE
turned the power off.
MOTION: Committee member Fincher MOVED to recommend Council
authorize the Mayor to sign the Termination of Well Agreement
encumbering properties currently owned by the City of Kent and Cris
LeCompte and Maureen Korsmo-LeCompte. Council President Ralph
SECONDED. The item PASSED 3-0.
Higgins commented that Clark Lake Park is already a great park and loved by
those fortunate enough to live close by and utilize it.
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6. Director's Report - INFO ONLY
Green Tree Park Renovation
Parks Director Watling thanked Council President Ralph and Committee member
Fincher for volunteering at Green Tree Park renovation. Watling said staff has
taken a strategic approach to taking care of the city's parks and this project is a
good example. He gave kudos to Parks Planning staff and the Park Operations
staff. These builds are advertised as one day events, but it takes a lot longer to
coordinate and complete than in one day.
Green Tree Park is located in the annexed Panther Lake, next to Emerald Ridge
Elementary School. The park received some new plantings, a rain garden, a new
playground, a sidewalk, and a trail that goes through the park, as well as
through the neighborhood. There were 130 volunteers that came to help.
Fincher enjoyed seeing all the neighbors come to help - from the kids, to the
parents, to the grandparents. Watling said it was great to have the
neighborhood partnership and to witness their ownership of the park.
Park Re-Naming
Watling thanked Council for passing the Ordinance naming Russell Road Park -
Hogan Park at Russell Road in honor of retired Mayor Isabel Hogan and her
many years of service to the community. The dedication is Saturday, October 4
at 10:00 a.m. at Russell Road Park.
Earthworks Park
Last year, staff had to initiate removal of some diseased poplar trees at
Earthworks Park. More trees have shown disease and need to come down. The
trees are not part of the historical design by Herbert Bayer and not required to
get permission for removal from the King County Landmarks Commission, but
staff invited representatives to tour the park to discuss the project to keep them
informed.
Ralph commented on the importance of making sure the neighbors in that area
are made aware of the tree removable because the poplars have been there
many years and may have significance to them as well. She stated her
appreciation of the time taken to inform the public of why we have to take the
trees out.
Parks and Recreation Commission
Watling reported that the Parks and Recreation Commission recruitment ran
through the end of summer and sixty applications were submitted. They were
reviewed by the Mayor and Watling. The goal is to interview over the next few
weeks and make recommendations at the first City Council meeting in
November. The kick off for the commission will be the beginning of 2015. This
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aligns well with the Parks Plan Update schedule. It will be one of the first tasks
the group will be working on. It is a very impressive pool of candidates and staff
is excited to begin working with a hardworking group of residents.
Fincher asked how the residents will be notified of the tree removal project at
Earthworks Park. Watling responded that Garin Lee, Park Operations
Superintendent, will work closely with Toni Azzola and the neighborhood groups.
Higgins adjourned the meeting at 5:32 p.m.
Respectively submitted,
Ter, Pefro xz
Teri Petrole
Council Committee Secretary
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PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
KEN T Fax: 253-856-6050
WAS A IN°-°" Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
REVISED
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Dinah Wilson, Human Services Planner
Katherin Johnson, Housing and Human Services Manager
SUBJECT: 2015-2019 Consolidated Plan for Housing and Community
Development - Approve
MOTION: Move to recommend the City Council approve the
Proposed 2015 — 2019 Community Development Block Grant
Consolidated Plan for Housing and Community
Development, authorize the Mayor to execute the
appropriate certifications and agreements, and upon final
federal appropriation, authorize the Mayor to finalize the
Consolidated Plan, amend the budget, and authorize
expenditures in accordance with the Consolidated Plan and
its funding contingencies.
SUMMARY: The City of Kent receives Community Development Block Grant
(CDBG) funds from the U.S. Department of Housing and Urban Development
(HUD) as an Entitlement City. To receive this funding, the City is required to
submit a Five-Year Consolidated Plan for Housing & Community
Development. Although the City submitted a five-year plan for 2013-2017,
the City is required to resubmit its Consolidated Plan as part of the King
County Home Consortia. Once the 2015-2019 Consolidated Plan is
authorized, the 2013-2017 Consolidated Plan will be rendered invalid.
Prior to the beginning of each year of the Consolidated Plan, the City must
inform HUD and the community of the specific actions that the City will
execute to implement the objectives and strategies of the Consolidated Plan;
this is outlined in the 2015 Action Plan, which is included in the Consolidated
Plan (AP-15 to AP-90). The Action Plan also includes the allocation of
estimated resources that will be used to carry out the objectives and
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strategies, and a description of each program that will receive funds. The
Human Services Commission recommends that a major portion of CDBG
funds be used to support the City's Home Repair Program. This program
serves many low-income, disabled and senior homeowners in Kent by
providing needed repairs. The program also ensures that a portion of Kent's
low/moderate-income housing stock is maintained and preserved.
Citizen Participation: On September 30, 2014, the City of Kent published a
public notice on its website and informed the community, organizations, and
stakeholders that the Draft 2015-2019 Consolidated Plan was available for
review and comment for a period of thirty (30) days. On October 16, 2014,
the Human Services Commission held a public hearing for the purpose of
taking comments on the 2015-2019 Consolidated Plan.
Human Services Commission Recommendations: The Human Services
Commission reviewed and approved the 2015-2019 Consolidated Plan and
recommendations for CDBG funding for 2015.
EXHIBITS:
2015-2019 Consolidated Plan for Housing and Community
Development Executive Summary
Application for Federal Assistance
CDBG Certifications
CDBG Budget and Contingency Plan
BUDGET IMPACT: The estimate of $914,731.00 may increase or decrease
depending upon the final federal appropriations bill Congress passes.
Therefore, the recommended funding includes a contingency plan to address
any potential fund changes that may occur when Congress adopts the 2015
budget. The following budget accounts are impacted by the budget: B00115,
B00215, B00415 and B200**.
Page 9
Executive Summary
ES-05 Executive Summary- 91.200(c), 91.220(b)
1. Introduction
The Consolidated Plan for Housing and Community Development is a report which informs the
community,stakeholders and the Department of Housing and Urban Development(HUD) how the City
of Kent (hereinafter referred to as"the City")will invest its Community Development Block Grant from
2015-201p. The report also identifies the objectives and strategies that will guide the City's investment.
Objectives and strategies are fueled by the City's overarching goal to build a healthy community.
2. Summary of the objectives and outcomes identified in the Plan
The outcomes and objectives are as follows:
• Accessibility to decent housing
• Accessibility to a suitable living environment
• Accessibility to economic opportunities
To accomplish these outcomes and objectives,the City invests in programs that meet community basics,
increase self-reliance, strengthen children and families,and build a safer community.[1]
3. Evaluation of past performance
In 2013,the City realized significant gains on its investments and improved the lives of many
Kent residents.[1] Outcomes were as follows:
Accessibility to decent housing
• 111 households received home repair assistance '..
• 53 persons received transitional housing and case management
• 5 individuals received shelter
Accessibility to suitable living environment
• 147 persons received financial assistance and case management for housing
• 14 persons received medical services '.....
Consolidated Plan KENT 1
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0 628 persons received culturally responsive food
Accessibility to economic opportunities
0 15 persons enrolled in micro-enterprise business training classes
0 13 new micro-enterprise businesses were created or developed
[1jData from 2013 was the most current data available when this document was drafted.
4. Summary of citizen participation process and consultation process
The City of Kent, Division of Housing and Human Services,consulted with intercity departments,
government agencies, public and private agencies, mental health organizations, the local housing
authority,organizations serving persons with HIV/AIDS, agencies serving people with disabilities,
refugee and immigrant organizations,organizations working with seniors,faith-based institutions,the
business community, Department of Social and Health Services,and foundations.
The City published a draft Consolidated Plan and Notice of Public Hearing on the City of Kent website. A
public hearing was held on October 16,2014.
S. Summary of public comments
6. Summary of comments or views not accepted and the reasons for not accepting them
7. Summary
In summary, Kent residents,stakeholders,service providers and others consulted during the citizen
participation process support the outcomes and objectives of the Consolidated Plan for Housing and
Community Development. The remainder of this report will provide details on how the City proposes to
prioritize its investment.
Consolidated Plan KENT 2
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The Process
PR-05 Lead & Responsible Agencies - 91.200(b)
1. Describe agency/entity responsible for preparing the Consolidated Plan and those
responsible for administration of each grant program and funding source
The following are the agencies/entities responsible for preparing the Consolidated Plan and
those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency KENT
CDBG Administrator
HOPWA Administrator
HOME Administrator
HOPWA-C Administrator
Table 1—Responsible Agencies
Narrative
The City of Kent, Housing and Human Services Division, is the lead agency for the CDBG Program.
Katherin Johnson, Housing and Human Services Manager, is the program administrator.Dinah Wilson,
CDBG Coordinator, is the primary staff responsible for the day to day implementation of the program.
The City also worked closely with the King County Housing Authority(KCHA),which manages over 3,000
units of housing,including 546 public housing units in Kent. KCHA also provides Section 8 Housing
Choice Vouchers to another 1,321 low/moderate income households in the City[1]. KCHA gives
preference for housing to families with children,seniors or disabled persons. Detailed information about
KCHA is provided in the Public Housing sections of this document.
In addition,several non-profit agencies are responsible for administering programs funded by CDBG and
were consulted during the development of the Consolidated Plan. These agencies are listed in the
Annual Action Plan section of this document.
[1]KCHA data base for addresses of Section 8 Vouchers located in one of the three primary zip codes in
the City(98030,98031,and 98032).
Consolidated Plan Public Contact Information
Katherin Johnson
Housing and Human Services Manager
Consolidated Plan KENT 3
OMB Control No:2506-0117(exp.07/31/2015)
Page 12
City of Kent
220 4th Ave S
Kent,WA 98032
253.856.5070
kjohnson@kentwa.gov
Consolidated Plan KENT 4
OMB contra No:2So6.0117(exp.07/31/2015)
Page 13
PR-10 Consultation - 91.100, 91.200(b), 91.215(I)
1. Introduction
The City of Kent consulted with multiple entities, including South King County cities (the cities of Auburn
and Federal Way are the two other entitlement cities in South County),the King County Housing
Authority, King County Department of Community and Human Services, nonprofit agencies delivering
services in Kent and the sub-region and Washington State Department of Social and Health Services.
The City of Kent carries out homeless planning and coordination as a regional issue. Kent works with the
Committee to End Homelessness, King County, cities, mainstream systems,Safe Harbors, housing
funders,community agencies, United Way,the private sector(including businesses),and homeless
people.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health,mental health
and service agencies (91.215(1)).
Kent Housing and Human Services Division meets regularly with other King County jurisdictions,public
housing authorities and State Departments to develop strategies and implement plans to improve the
quality of service and access for low-income residents in the city and throughout the region.
Additionally,the City participates in quarterly meetings with King County staff,including the Public
Health Seattle/King County,to review implementation and delivery of services funded through regional
efforts.The City will continue to participate in the Committee to End Homelessness,funding review
panels for Continuum of Care(CoC), Emergency Shelter Grant and McKinney funding.
In 2012,the Coordinated Entry program was launched providing a single point of entry for homeless
families. Housing providers,funders and government agencies provide support to this program. Kent
staff participates on the advisory board forthe.project. Unless there is a legitimate reason not to
participate, housing providers contracting with the city must participate in Coordinated Entry and Safe
Harbors,the Seattle/King County Homeless Information Management System (HMIS) program.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons(particularly chronically homeless individuals and families,families with
children,veterans,and unaccompanied youth)and persons at risk of homelessness
McKinney Continuum of Care-Supportive Housing Program (SHP)
SHP funds support transitional housing and related supportive services for people moving from
homelessness to independent living,as well as permanent supportive housing for persons with
disabilities. McKinney SHP funds are competitive federal dollars through the U.S. Department of Housing
Consolidated Plan KENT S
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Page 14
and Urban Development(HUD).A Consolidated Application for SHP funds is submitted to HUD each year
by the Seattle -King County CoC,which includes Seattle,all suburban communities,and King County.
McKinney funding is critical to our region's implementation of the Ten-Year Plan to End Homelessness in
King County.These funds help homeless persons meet three goals:
• Achieve residential stability
• Increase their skill levels and/or incomes
• Strengthen their ability to influence decisions that affect their lives
Since 1995,the City of Seattle and King County have applied for these funds on behalf of a regional
consortium of service providers, and administered distribution of the money to approximately 70
programs operating throughout the county. Each program has a focus on a specific audience--families,
single adults,single women and single men,victims of domestic violence,veterans or persons with
severe mental illness.
The Supportive Housing Program component of McKinney specifically helps people make the transition
from homelessness to independent living.Other McKinney programs are the Emergency Shelter Grants
Program for emergency shelter;Shelter Plus Care for permanent supportive housing, and Section 8
Moderate Rehabilitation for Single Room Occupancy Dwellings for Homeless Individuals, another
permanent housing option.
The Ten-Year Plan to End Homelessness in King County offers a blueprint for how the region will
work collaboratively to confront the issues that cause homelessness and create the housing and
supportive services needed to end homelessness for the thousands of men,women and children who
are not permanently housed.The plan, introduced in March 2005, has been approved by the
Metropolitan King County Council and endorsed by cities representing 85 percent of the county's
population, including Kent, as well as by dozens of social organizations and faith communities
countywide.The Committee to End Homelessness in King County, made up of representatives from
business,faith,social services,government, homeless and formerly homeless people and advocacy
groups, is working to implement the Ten-Year Plan to End Homelessness in King County.The Plan calls
for prevention of homelessness where possible,creation of new permanent housing,and providing
supportive services to those who need them to maintain housing.
Describe consultation with the Continuum(s)of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards and evaluate
outcomes,and develop funding,policies and procedures for the administration of HMIS
To receive McKinney funding, HUD requires applicants to work through a local Continuum of Care. For
Seattle and King County,the Continuum of Care encompasses programs and activities within the borders
of King County, including Seattle.ln June 2014,The Committee to End Homelessness (CEH) in King
County was approved by the local CoC to represent its interests pursuant to CoC interim rule
Consolidated Plan KENT 6
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Page 15
578.5(b). CEH Governance sets funding priorities and needs for our region,and includes representatives
from healthcare,criminal justice, business, local government,faith-based organizations,elected officials,
philanthropy, education,organizations and projects serving homeless subpopulations (including
homeless individuals),etc. Kent staff participates in regional planning activities,and staff formerly
served on the CoC Governance Board.
2. Describe Agencies,groups,organizations and others who participated in the process
and describe the jurisdictions consultations with housing,social service agencies and other
entities
i
i
Consolidated Plan KENT 7
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Page 16
Table 2—Agencies,groups,organizations who participated
1 Agency/Group/Organization Jewish Family Services of Seattle
Agency/Group/Organization Type Services-Employment
What section of the Plan was addressed by Homeless Needs-Families with children
Consultation? Economic Development
How was the Agency/Group/Organization Agency was provided with a draft of the
consulted and what are the anticipated outcomes Consolidated Plan,surveyed and conducted
of the consultation or areas for improved key informant interview. Outcomes include
coordination? improved access to homeless housing and
services:.
2 Agency/Group/Organization Kent Youth and Family Services
Agency/Group/Organization Type i' Housing
Services-Children
What section of the Plan was addressed by Homeless Needs-Families with children
Consultation?
How was the Agency/Group/Organization Agency was provided with a draft of the
consulted and what are the anticipated outcomes Consolidated Plan,surveyed and conducted
of the consultation or areas for improved key informant interview.Outcomes include
coordination? improved access to youth housing and
i
services:'
3 Agency/Group/Organization CATHOLIC COMMUNITY SERVICES OF
WESTERN WASHINGTON
Agency/Group/Organization Type Housing
Services-Housing
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
What section of the Plan was addressed by Homeless Needs-Chronically homeless
Consultation? Homelessness Needs-Veterans
Homelessness Needs- Unaccompanied youth
Non-Homeless Special Needs
How was the Agency/Group/Organization Agency was provided with a draft of the
consulted and what are the anticipated outcomes Consolidated Plan,surveyed and conducted
of the consultation or areas for improved key informant interview. Outcomes include
coordination? improved access to homeless housing and
services.
Consolidated Plan KENT 8
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Page 17
Identify any Agency Types not consulted and provide rationale for not consulting
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with
the goals of each plan?
Continuum of Care King County The goals of Kent's Strategic Plan align with the goals of
the Continuum of Care to meet the needs of homeless
in the community and reduce the risk of homelessness.
Table 3—Other local/regional/federal planning efforts
Describe cooperation and coordination with other public entities, including the State and any
adjacent units of general local government, in the implementation of the Consolidated Plan
(91.215(1))
The City of Kent works with the State of Washington and King County in the implementation of the
Consolidated Plan through participation on committees,review panels,boards and planning groups.The
City coordinates funding opportunities where possible with other jurisdictions.The city works with state
and county funders to assist non-profit organizations develop funding packages with multiple funding
streams to provide housing for homeless and those at-risk of becoming homeless.
Narrative
Consolidated Plan KENT 9
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Page 21
NA-50 Non-Housing Community Development Needs - 91.415, 91.215 (f)
Describe the jurisdiction's need for Public Facilities:
The City of Kent has several key public facilities,owned by nonprofit organizations that are located
within the city. These include, but are not necessarily limited to,the following:
• Alliance Center
• Catholic Community Services
• Domestic Abuse Women's Network(DAWN)
• Dynamic Partners
• Health Point
• Kent Youth and Family Services-Administrative Facility and Watson Manor Transitional Housing
• King County Housing Authority Buildings
• Mercy Housing
• Pediatric Interim Care Center
• YWCA-Anita Vista Transitional Housing
The City may use CDBG capital funds for public facility improvements and infrastructure updates. This
will be determined on a case-by-case basis.
The City needs additional space in neighborhoods to provide recreational and afterschool activities to
improve accessibility to low income families and individuals.The City is currently working to improve
connectivity in neighborhoods so residents can bike or walk to schools and parks.
The City of Kent and South King County need a facility to co-house human services organizations that
serve ethnic/racial populations or new residents. New residents are broadly defined as anyone born
outside of the United States who moved to the United States as a refugee or immigrant and speaks
English as a Second Language,is learning to speak ESL,or is non-English Proficient.
How were these needs determined?
The City of Kent's Parks and Open Space Plan adopted in 2010 used public input,demographic data and
usage data to set the goals and policies.
The need for an ethnic based facility was determined through the Preserving and Strengthening Ethnic-
Based Community Organizations Capacity Assessment interviews,discussions between human services
staff and community leaders, meetings between the Mayor's Office and community leaders,and
feedback from Kent Cultural Diversity Initiative Group participants. The City is interested in participating
in determining a response to this need.
Consolidated Plan KENT 13
OMB Control No:250e-0117(exp.07/31/2015)
Page 22
Describe the jurisdiction's need for Public Improvements:
The City does not anticipate using CDBG funds for public improvements; public improvement needs are
supported by other City funds.
How were these needs determined?
Public improvement needs within the City are determined by city staff,community and life cycle.
Describe the jurisdiction's need for Public Services:
The City of Kent has been impacted by the poor economy of the last several years.Agencies providing
public services in the city have had funding cuts at all levels including federal,state and county.
Additionally the sharp increase in the number of residents living in poverty or with low and moderate
incomes has increased the demand for services particularly those addressing basic needs.The City
anticipates using the full 15%of its CDBG allocation to support public services programs over the five-
year Consolidated Plan period.
i
How were these needs determined?
The public services needs were determined using demographic information, needs assessments,
unemployment rates,welfare caseloads and public input.The determination to use up to the full
federally allowed amount of CDBG funds for public services projects was determined in consultation
with nonprofit organization,stakeholders and community leaders. The City also arrived at this decision
by considering comments received through a Citizen Participation Survey,at the public hearing,and
i
other written comments.
Based on the needs analysis above,describe the State's needs in Colonias
Consolidated Plan KENT 14
oona control No:2506-0117(exp.07/31/2015)
Page 23
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MA-50 Needs and Market Analysis Discussion
Are there areas where households with multiple housing problems are concentrated?
(include a definition of"concentration")
Housing conditions vary throughout Kent, both in quality and age as noted by the following discussion of
housing in Kent neighborhoods:
Valley Neighborhoods
Housing in the valley neighborhoods is considerably older than in the plateau neighborhoods-with the
exception of homes recently built in the northern sector of the North of James neighborhood and a few
infill units in the South of Willis neighborhood.The generally good quality of construction and size of
these new homes reflects a strong confidence on the part of investors and owners and bodes well for
the continued viability of the surrounding area. In addition, both neighborhoods show signs of owner
investment in the older housing stock,demonstrated by improved condition and recent rehabilitation of
some homes.
While there are some exceptions, most blocks contained a mix of both well-maintained and poorly-
maintained units.As a general rule, houses located near the railroad tracks are in worse condition than
houses further from the tracks. Neighborhoods would benefit from continued support of the housing
rehabilitation program to improve some of the more dilapidated homes.
West Plateau Neighborhoods
Homes in the West Plateau area have experienced deterioration due to a number of factors.There has
been an increase in the number of rental units owned by out-of-state landlords,an increase in the
number of low-income families living in the area, and deferred maintenance on many units. Poor
economic conditions may signal continued deterioration, particularly in Del Mar West where over one-
half of the housing shows a need for improvement. Programs to arrest and reverse this decline might be
considered in the future.
East Hill Neighborhoods
East Hill Neighborhoods contain a greater number of well-maintained housing,with the exception of
some neighborhoods with deteriorating units.The overall condition of housing in the East Hill
neighborhoods is much better than in the valley.The Panther Lake area has a greater mix of single
family owned neighborhoods vs. rental homes.There is a good mix of older,fairly well-maintained to
well-maintained housing in newer neighborhoods. While there are exceptions,overall, housing in the
Panther Lake area is in fair to good condition. It must be noted that this recent annexation area is not
yet recognized in HUD's system and is therefore not represented in any of the tables in this document.
Consolidated Plan KENT 25
OMB Control No:2506-0117(exp.07/31/2015)
Page 34 '..
The Panther Lake area also has approximately eight Manufactured/Mobile home parks. The Kenton Firs
area has more poorly maintained neighborhoods of manufactured housing with considerable
homeownership. Residents of the Pontera Logo neighborhood pay lot space rent. Because of age and
condition, both developments benefit from the home repair program.
Are there any areas in the jurisdiction where racial or ethnic minorities or low-income
families are concentrated? (include a definition of"concentration")
As stated previously, housing conditions vary throughout the neighborhoods highlighted-above. Low-
income households are located throughout the city.There is a high concentration on the valley floor and
East Hill. Racial and ethnic minorities are most highly concentrated on the East Hill.
What are the characteristics of the market in these areas/neighborhoods?
The valley floor has the most affordable housing in the City both for home ownership and to rent. East
Hill rents vary as do home ownership opportunities.The majority of the subsidized housing is on East
Hill.The highest concentration of senior housing is in the Valley.The greatest majority of the senior
housing is subsidized. Neither area has a large selection of housing appropriate for large or extended
families which are needed by the racial and ethnic communities.
Are there any community assets in these areas/neighborhoods?
Community assets include the people,micro-enterprise and small businesses, produce markets,faith-
based institutions,schools, community spaces, King County Housing Authority and its residents, ethnic
restaurants,grocery stores,an event center;etc.
Are there other strategic opportunities in any of these areas?
The City is working on the Kent East Hill Revitalization Project and will weigh investing in other
communities. Lessons learned from KEHR will serve as a marker.
Consolidated Plan KENT 26
OMB Control No:2506-0117(exp.07/31/2015)
Page 35
Strategic Plan
SP-05 Overview
Strategic Plan Overview
The Strategic Plan includes several key points:
® Geographic Priorities: Based on its analysis of needs,the City decided not to set priorities on a
geographic basis;rather,residents in all areas of the City have priority needs. Priority Needs:
This section will explain the rationale for establishing priorities based on data, citizen
participation, resident/stakeholder survey results, interviews, etc, Influence of Market
Conditions:The Strategic Plan will include a housing strategy,which will indicate how the
characteristics of the housing market influenced the City's decisions on how to allocate funds;
e.g., rental assistance, rehabilitation of old units and/orthe acquisition of existing units.
Anticipated Resources: Anticipated resources serve a primary role in determining strategies
and goals. Institutional Delivery Structure:This section identifies potential sub-recipients and
partners that will undertake the objectives outlined in the Strategic Plan.Goals:The U.S.
Department of Housing and Urban Development(HUD)selected twenty-two(22) Goal Outcome
Indicators that jurisdictions must use to specify proposed numeric accomplishments that the
City aspires to achieve during the five-year Strategic Plan;goals must connect with priority
needs. Public Housing: Explains how the City's Strategic Plan meets the needs of public housing
residents and King County Public Housing developments. Barriers to Affordable Housing:This
section identifies the City's strategies for removing or mitigating public policies that are barriers
to affordable housing. Homelessness Strategy:This section describes the City's strategy for
reducing and ending homelessness through outreach,shelter activities,rapid re-housing,and
homeless prevention. It includes both housing and supportive services. Lead-based Paint
Hazards:This section covers the proposed actions the City will take to evaluate and reduce lead-
based paint hazards.Anti-Poverty Strategy:This section will summarize the City's goals,
programs,and policies for reducing family poverty. Monitoring: In this area,the City will
describe the standards and procedures used to monitor sub-recipients.
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SP-10 Geographic Priorities- 91.415, 91.215(a)(1)
Geographic Area
Table 12-Geographic Priority Areas
General Allocation Priorities
Describe the basis for allocating investments geographically within the state
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SP-25 Priority Needs - 91.415, 91.215(a)(2)
Priority Needs
Table 13—Priority Needs Summary
1 Priority Need Name Basic Needs Services
Priority Level High
Population Extremely Low
Low
Large Families
Families with Children
Elderly
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
Mentally III
Chronic Substance Abuse
veterans
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Alcohol or Other Addictions
Victims of Domestic Violence
Geographic Areas
Affected
Associated Goals Basic Needs
Description Basic human needs such as food,shelter,health care, etc.
Basis for Relative
Priority
2 Priority Need Name Affordable Housing
Priority Level High
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Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Elderly
Geographic Areas
Affected
Associated Goals Affordable Housing to homeless and those at risk
Description Standard housing costing less than 30%of household income
Basis for Relative
Priority
3 Priority Need Name Economic Opportunities
Priority Level High
Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
veterans
Geographic Areas
Affected
Associated Goals Increase Self Sufficiency
Description Job training,micro enterprise development,small business development,
Basis for Relative
Priority
4 Priority Need Name Services for at risk seniors
Priority Level High
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Population Extremely Low
Low
Elderly
Frail Elderly
Geographic Areas
Affected
Associated Goals Decrease isolation of at-risk seniors
Description Medical, in home care and transportation services
Basis for Relative
Priority
5 Priority Need Name Planning and Administration'
Priority Level High
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
Mentally III
Chronic Substance Abuse
veterans
Persons with HIV/AIDS
Victims of Domestic Violence
Unaccompanied Youth
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Persons with HIV/AIDS and their Families
Victims of Domestic Violence
Non-housing Community Development
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Geographic Areas
Affected
Associated Goals Planning and Administration
Description Plan and implement strategies to improve quality of life in the community
for low and moderate income residents.
Basis for Relative
Priority
Narrative (Optional)
I
it
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SP-40 Institutional Delivery Structure - 91.415, 91.215(k)
Explain the institutional structure through which the jurisdiction will carry out its consolidated plan
including private industry,non-profit organizations,and public institutions.
Responsible Entity Responsible Entity Role Geographic Area Served
Type
City of Kent Government Economic Jurisdiction
Development
Homelessness
Non-homeless special
needs
Planning
public facilities
i
public services
Table 15-Institutional Delivery Structure
Assess of Strengths and Gaps in the Institutional Delivery System
i
Generally,the institutional delivery system Is strong; however,a few gaps exist. Gaps include:
Consistent loss and decrease of funds to human services agencies
Loss or temporary closing of human services agencies due to decrease in or lack of funding-EBCOs
and small organizations are especially at-risk
i
Strengths in the system include:
Tremendous collaboration between nonprofits,businesses,faith-based institutions,government,
foundations,residents,the Public Housing Authority,etc.
Support of human services from City leadership
Strong homeless service provider system
Strong domestic/sexual assault prevention services system
Educational institution located in Kent and surrounding communities
Visionary leaders who are recognizing and support the needs of the residents of Kent and King
County
Availability of services targeted to homeless persons and persons with HIV and mainstream
services
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Homelessness Prevention Available in the Targeted to Targeted to People
Services Community Homeless with HIV
Homelessness Prevention Services
Counseling/Advocacy X X
Legal Assistance X
Mortgage Assistance X
Rental Assistance X X
Utilities Assistance X
Street Outreach Services
Law Enforcement X
Mobile Clinics X X
Other Street Outreach Services X X
I
Supportive Services
Alcohol& Drug Abuse X X
Child Care X
Education X
Employment and Employment
Training X X
Healthcare X X
HIV/AIDS X
Life Skills X X
Mental Health Counseling X X
Transportation X
Other
Table 16-Homeless Prevention Services Summary
Describe how the service delivery system including, but not limited to,the services listed
above meet the needs of homeless persons(particularly chronically homeless individuals and
families,families with children,veterans and their families, and unaccompanied youth)
The King County Committee to End Homelessness has developed a plan to coordinate the delivery of
services throughout King County.While the system provides many services the length of the recession
has impacted the ability of the system to meet the ever growing need particularly of families and youth.
The budget crisis being faced by the State,County and City has resulted in cuts to mental health,
primary medical,substance abuse and housing services at a time when the homeless population is
growing.There is a critical need for employment, housing support services, mental health treatment and
housing assistance in order to move people from homelessness to being housed.
For those able to access the system there are opportunities to move out of homelessness.
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Describe the strengths and gaps of the service delivery system for special needs population
and persons experiencing homelessness, including, but not limited to,the services listed
above
Strengths
The county-wide systems for both homelessness and special needs allow funders and providers to
coordinate services more effectively.This has resulted in having a single point of entry for homeless
families and a county supported veteran services program. Services are coordinated at a regional level.
Gaps
There are still gaps in the system that in part are a result of the current economic crisis.There are more
homeless now than five years ago and include:
Youth and Young Adults
Immigrants and Refugees
Families
Veterans
Services across the board are limited for veterans. Immigrants and refugees are without the resources to
maintain their housing after government support is exhausted.The lack of employment opportunities
for everyone has had a significant impact on the number of homeless and a reduction in opportunities
for persons with special needs.
Provide a summary of the strategy for overcoming gaps in the institutional structure and
service delivery system for carrying out a strategy to address priority needs
Service gaps will require additional funding resources that are currently not available.The City of Kent
will continue to work with providers to develop strategies that will expand the use of resources by
removing silos that have kept providers from being able to meet emergent needs.The institutional
structure in King County has undergone significant change in the past five years and is currently working
well.
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SP-45 Goals - 91.415, 91.215(a)(4)
Goals Summary Information
Sort Goal Name Start nd Category Geographic Needs Funding Goal Outcome
E
Order Year Year Area Addressed Indicator
1 Basic Needs 2015 2019 Homeless Basic Needs CDBG: Public service
Non-Housing Services $445,875 activities other
Community General than
Development Fund: Low/Moderate
$1,000,000 Income
Housing
Benefit:
370 Persons
Assisted
2 Affordable 2015 2019 Affordable Affordable CDBG: Public service
Housingto Housing Housing $3,038,280 activities for
homeless and Homeless General Low/Moderate
those at risk Fund: Income
$1,105,000 Housing
Benefit:
I
80 Persons
Assisted
Homeowner I
Housing
Rehabilitated:
450
Household
Housing Unit
Homeless
Person
Overnight
Shelter:
5 Persons
Assisted
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Sort Goal Name Start End Category Geographic Needs Funding Goal Outcome
Order Year Year Area Addressed Indicator
3 Increase Self 2015 2019 Non-Housing Economic CDBG: Businesses
Sufficiency Community Opportunities $132,000 assisted:
Development 150 Persons
Employment, General Assisted
Training, Fund
Education
851,600
4 Decrease 2015 2019 Non-Homeless Services far at CDBG: Public service
isolation of at- Special Needs risk seniors $50,000 activities other
risk seniors than
General Low/Moderate
Fund Income
Housing
160,000 Benefit:
1,020 Persons
Assisted
5 Planning and 2015 2019 Planning and Planning and CDBG: Other:
Administration Administration Administration $914,500 0 Other
Table 17—Goals Summary
Goal Descriptions
1 Goal Name Basic Needs
Goal Basic needs such as food,financial assistance, clothing,community meals, health
Description care
2 Goal Name Affordable Housing to homeless and those at risk
Goal Transitional and permanent housing, rehabilitation assistance for those at risk of
Description homelessness
3 Goal Name Increase Self Sufficiency
Goal Economic opportunities such as micro-enterprise development,services for youth
Description with intellectual disabilities
4 Goal Name Decrease isolation of at-risk seniors
Goal Congregate meal with socialization and life skill training in a culturally appropriate
Description manner
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5 Goal Name Planning and Administration
Goal Development and administration of the CDBG Program. Community and homeless
Description planning.
Estimate the number of extremely low-income, low-income,and moderate-income families
to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2)
Kent does not receive HOME funds as a direct entitlement;and therefore,does not directly provide
housing.The City supports Housing Stability by providing financial assistance to help families to move
into housing or stay in housing.The City also supports transitional housing that provides housing to
homeless women and women with children.Over a five-year period,70 households will be assisted.
SP-65 Lead-based Paint Hazards-91,415, 91.215(i)
Actions to address LBP hazards and increase access to housing without LBP hazards
The Residential Lead-Based Paint Hazard Reduction Act of 1992 seeks to identify and mitigate sources of
lead in the home. A high level of lead in the blood is particularly toxic to children aged 6 and younger.
Lead can damage the central nervous system;cause mental retardation,convulsions, and sometimes
death. Even low levels of lead can result in lowered intelligence, reading and learning disabilities,
decreased attention span, hyperactivity and aggressive behavior.
A leading source of lead in the home is lead-based paint. Deteriorating paint,friction in sliding windows,
lead on impact surfaces,as well as unsafe renovation practices can result in the accumulation of dust in
the house and lead in the soil.,
The presence of deteriorating paint,lead-contaminated dust, based paint hazards.According to a 1999
national survey of homes, 27%of all homes in the United States had significant lead-based paint(LBP)
hazards.The national survey found that location in the country was a factor in the probability of
hazards.Significant LBP hazards are more prevalent in the northeast(43%)than in the west(19%).
Age of housing is also important and commonly used to estimate the risk of significant hazards in the
home. Lead was banned from residential paint in 1978.The 1999 national survey found that 67°%of
housing built before 1940 had significant LBP hazards.This declined to 51%of houses built between
1940 and 1959,10%of houses built between 1960 and 1977 and just 1%after that.
While housing in Kent is relatively new,3%was constructed prior to 1940, 6%between 1940 and 1959,
and 37%between 1960 and 1979. Given the changes in housing in Kent between 1990 and 2000,date
of construction is the best indication of level of risk.
City of Kent home repair staff is trained in Safe Work Practices and presumes the presence of lead on
repairs to housing built prior to 1978, meaning that safety measures are in place. Kent home repair staff
has access to certified risk assessment inspectors when needed.
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Home repair staff does not renovate six square feet or more of painted surfaces in interior projects or
more than twenty square feet of painted surfaces for exterior projects in housing,childcare facilities or
schools;therefore,federal law does not require that staff provide lead-based paint informational
materials to homeowners.Auditors may verify this by reviewing home repair work orders.
How are the actions listed above integrated into housing policies and procedures?
City of Kent home repair staff is trained in Safe Work Practices and presumes the presence of lead on
repairs to housing built prior to 1978,meaning that safety measures are in place. Kent home repair staff
has access to certified risk assessment inspectors when needed. In addition,the City identifies and
mitigates the source of lead in Kent homes by:
Assuring that homeowners served by the Home Repair Program receive and comprehend the Lead
Based Paint informational materials
Assuring that Home Repair staff uses the Lead-Safe Housing Rule Checklist for General Compliance
Documentation as a guide to verify compliance with lead-based paint rules and that a Lead-Safe Housing
Rule Applicability Form is completed on every Home Repair client
• Assuring adherence to and enforcement of lead-based paint abatement regulations
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SP-70 Anti-Poverty Strategy- 91.415, 91.2150)
Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families
Poverty is an issue facing almost 25%of Kent's residents.Although the City of Kent is a strong hub for
business development and transportation to other areas providing job opportunities, rising
unemployment rates caused by the current recession has forced many employers to downsize.The
number of young and fragile families,often with one or more children, is growing.
Among the more expensive items for families to maintain are housing and utility costs, child care and
transportation.The current,tenuous state of the human service infrastructure is creating further strain
on low/moderate-income people seeking ortrying to maintain employment. The City's anti-poverty
strategy focuses on reducing the high cost of basic human needs while seeking innovative solutions to
increasing basic income and the provision of supportive services.
A key part of the strategy is to provide a range of housing at affordable levels. Affordable rental
assistance is provided to over 3,000 low/moderate-income Kent households through the King County
Housing Authority and other sponsors of the Section 8 rental assistance program.The City supports the
provision of additional vouchers for low-and moderate-income persons paying more than affordable
rents.
For persons without housing or at-risk of eviction or displacement, Kent area homeless providers offer a
continuum of housing and services in a cooperative effort through the Seattle/King County Continuum
of Care,the South King Council of Human Services and the South King County Homeless Alliance,The
City, in cooperation with other jurisdictions and providers will continue to pursue effective solutions to
ongoing issues affecting individuals and families at or below 80%of the median income.To the greatest
extent possible,the City will maintain the Human Services General Fund budget,providing over
$800,000 annually in funding for vital, basic needs human services programs.
The City will continue to work regionally and sub-regionally, in collaboration with other funders,
including the King County HOME Consortium,the King County Housing Authority Weatherization
Program,the South King County Planners'group,as well as various human service provider groups to
coordinate common housing and human service goals.
City of Kent staff will work closely with providers and case managers offering homeless housing and
services in Kent,assisting clients with information,advocacy and job application assistance to maximize
their benefits from programs for which they are eligible. In addition, programs serving the homeless and
other low-and moderate-income persons are becoming increasingly skilled at providing clients with a
range of services designed to meet their particular needs, including job skills training,job retention
skills,job referral and counseling. Future funding within the timeframe of the plan could include services
provided on an advocacy-based model,aimed at ongoing assistance with specific basic needs to increase
Consolidated Plan KENT 42
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i
Page 51
job retention, employee work experience/ethic and assisting consumers to progress to earning living
wage.
The City's economic development/jobs strategies will be pursued to support improved income,job
expansion and job accessibility. Efforts will be made to develop partnerships with businesses and
educational institutions to create works-site and distance learning strategies for job progression
skills. Also,the City will strive to increase business opportunities and jobs in the downtown core as
development of the Kent Planned Action Site Project progresses.
How are the Jurisdiction's poverty reducing goals, programs,and policies coordinated with
this affordable housing plan
The City's poverty reducing goals, programs,and policies are coordinated with this Strategic Plan in
several ways:
• Investment in micro-enterprise businesses
• Investment in emergency rental assistance grants and case management torefugees and
immigrants
• Investment in eviction prevention grants
• Investment in shelters and transitional housing for the homeless
• Investment in healthcare services for the homeless
• Staff will convene and/or work with organizations and institutions that specialize in employment
services to increase employment opportunities for Kent residents
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SP-80 Monitoring - 91.230
Describe the standards and procedures that the jurisdiction will use to monitor activities
carried out in furtherance of the plan and will use to ensure long-term compliance with
requirements of the programs involved, including minority business outreach and the
comprehensive planning requirements
Standards and Procedures for Monitoring
The City monitors its CDBG program throughout the year. Programs funded by the City are expected to
maintain high standards. Organizations are informed that the failure to comply with contractual
requirements and regulations could result in remedial actions and/or the termination of
funding. Quarterly performance reports are reviewed by the Human Services Commission.Standards
and procedures are further outlined below:
• Staff meets with newly funded projects before and/or during the contract year. Projects are
monitored closely to ensure that staff has a good understanding of program administration,
program performance standards,fiscal administration,contractual requirements,and
i
recordkeeping and reporting. Issues that need clarification are addressed.
• At a minimum,all projects receive quarterly monitoring. Programs that need guidance in
achieving performance measures or adhering to contractual requirements receive technical
assistance, are required to attend a meeting with City staff, and/or receive an on-site monitoring
visit.
• Monitoring concerns/finding are reviewed with agency staff and documented in writing.
• When applicable,corrective action is required on a timely basis. Additional time for corrective
action may be allowed on a case-by-case basis.
• Agencies are required to provide supporting documentation verifying that deficiencies have
been corrected.
• Failure to take corrective action could lead to the withholding or the loss of funding to a sub-
recipient.
Housing and Human Services Division is responsible for developing the comprehensive plan chapters on
housing and human services.Staff is participating in the current planning process for the County
Comprehensive Plan(CCP)and is providing input into the needs for affordable housing.The CCP will set
the targets for housing each jurisdiction must be.Staff is working toward including preservations and
rehabilitation of affordable housing as a target.
Consolidated Plan KENT 44
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AP-35 Projects— 91.220(d)
Introduction
The projects funded by the City in 2015 address the priority needs of providing assistance to prevent and
respond to homelessness, maintain affordable housing, housing for the homeless, increasing self-
sufficiency, and decreasing isolation. Services include minor home repair services, improving homes by
making them more energy efficient, rent assistance to prevent eviction, healthcare services for the
homeless,shelter and transitional housing,case management and emergency assistance for refugees,
senior meal program for refugees and micro-enterprise business classes to increase self-sufficiency for
low and-moderate income individuals.
# Project Name
1 Kent Home Repair Program
2 Catholic Community Services-Katherine's House,
3 Multi-Service Center-Housing Stability
4 Refugee Women's Alliance-Case Management&EMS Assistance
5 Refugee Women's Alliance-Senior Meals
6 Washington CASH-Kent Micro-enterprise Initiative
7 YWCA-Anita Vista Transitional Housing
8 Planning and Administration
9 Open Doors for Multicultural Families
10 City of Kent-Energy Efficient Housing Program
11 1 St.Stephen Housing Association
Table 21—Project Information
Consolidated Plan KENT 51
OMB Control No:2506-0117(exp.07/31/2015)
Page 60
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The City's distribution of funds aligns with the City's objectives of accessibility to decent housing,a
suitable living environment and economic opportunities.
CONTINGENCY PLANS
Public Services
In the event of a funding increase,funds will be allocated proportionally among projects.
In the event of a funding decrease,funds will be deducted proportionally among projects. All projects
will receive at least$10,000.
Capital
In the event of a funding increase,funds will be allocated to the City's Energy-Efficient Housing Program.
In the event of a funding decrease,the Energy-Efficient Housing Program budget will be reduced.
Consolidated Plan KENT 52
OMB Control No:2506-0117(exp.07/31/2015)
Page 61
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AP-50 Geographic Distribution— 91.220(f)
Description of the geographic areas of the entitlement(including areas of low-income and
minority concentration)where assistance will be directed
CDBG funds are distributed throughout the city. Low/moderate-income households exist in all of the
census tracts in the city.The heavier concentrations can be found on both the East and West Hill of
Kent.
Geographic Distribution
Target Area Percentage of Funds
City of Kent 100
Table 23-Geographic Distribution
Rationale for the priorities for allocating investments geographically
N/A.
Discussion
Poverty is high in pockets throughout the City(over 20%),and 53%of children in the Kent School District
qualify for free and reduced lunches. Unemployment and dependence on public assistance has forced
many households to use public services for basic needs; including food, utility assistance, rental
assistance,medical services,etc. The increased need and high volume of usage dictates the availability
of services to all low/moderate-income households in the City of Kent.
Consolidated Plan KENT 60
OMB Control No:2506-0117(exp.07/31/2015)
I
Page 69
AP-85 Other Actions—91.420, 91.220(k)
Introduction
The City of Kent will enhance coordination by continuing to work with racial and ethnic minority
providers to develop strategies that increase collaboration and leveraging of resources.
The City of Kent will continue work to reduce the number of families in poverty through micro-
enterprise training, maintaining relationships with local training schools,encouraging business to hire
low-income residents,encouraging and supporting collaboration between employment specialists and
outreach to increase opportunities for low-income residents to obtain livable wage jobs.
In 2013, Kent Cultural Diversity Initiative Group (this project is staffed by the City), provided funding and
supported a Refugee Employment Summit(RES)to increase jobs and connections between refugee
leaders, employers and employment specialists. Using funds leftover from the RES, Kent Cultural
Diversity Initiative Group(KC-DIG)and the City responded to requests from racial/ethnic communities
and hosted a Refugee Small Business Development Workshop in May 2014.
In 2015,the City will provide additional CDBG funding to Washington CASH to provide technical
assistance(TA)to micro-enterprise business owners and developers,targeting new residents from
Bhutan, Burma,Somalia,Afghanistan, Iraq,etc. WA CASH will partner with a consultant or organization
that provides culturally/linguistically-responsive services.
The City of Kent is committed to maintaining the affordable housing stock in our community. Using
CDBG funds for the Home Repair Program allows home owners to maintain their homes and preserve
housing stock.
Actions planned to address obstacles to meeting underserved needs
The City is actively engaged with refugee and immigrant communities through KC-DIG.The City will
continue to partner with regional funders like The Seattle Foundation, King County, and United Way of
King County to increase resources and funding to meet the needs of under-served populations. The City
will work with these funders to implement the recommendations/strategies outlined in Tuvute Pomoja:
Capacity Assessment Interviews of Ethnic Community Based Organizations. City staff will continue to
work with The Seattle Foundation and King County on the Communities of Opportunity Grant which
provides funds to organizations whose activities reduce inequities in the areas of health, housing and
economic opportunities.
Actions planned to foster and maintain affordable housing
Consolidated Plan KENT 61
OMB Control No;2506-0117(exp.07/31/2015) '..
Page 70
The City will continue its long-term collaboration and participation on Boards,committees,funding
review teams;etc.,to foster and maintain affordable housing for the South County Region.Through sub-
regional efforts, City staff and stakeholders will engage in discussions with elected officials and Land Use
and Planning Board members about the impact that affordable housing has on the long term viability of
the community.
Actions planned to reduce lead-based paint hazards
No actions are planned.
Actions planned to reduce the number of poverty-level families
Actions to reduce the number of poverty level families includes funding micro-enterprise training and
TA, maintaining relationships with local training schools,encouraging business to hire low-income
residents and outreach to increase opportunities for(ow-income residents to obtain livable wage jobs.
Actions planned to develop institutional structure
No actions are planned.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City has been instrumental in developing relationships between these entities and will continue to
foster and participate in these collaborations, including the Homeless Forum (a monthly meeting of
housing and support service providers),South King Council of Human Services,South King County
Housing Development Group,and the King County Housing Development Consortium.
Discussion
Consolidated Plan KENT 62
OMB Control No:2506-0117(exp.07/31/2015)
Page 71
Program Specific Requirements
AP-90 Program Specific Requirements— 91.420, 91-220(I)(1,2,4)
Introduction
The City of Kent will use CDBG funds to benefit low/moderate-income residents.The full amount
allowable by regulation will be used for Public Services and Planning and Administration. The balance of
funds will be used for housing rehabilitation services and economic development. The City will not
receive program income from prior years.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table.The following identifies program income that is available for use that is included in
projects to be carried out.
1.The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2.The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3.The amount of surplus funds from urban renewal settlements 0
4.The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5.The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1.The amount of urgent need activities 0
2.The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income.Overall Benefit-A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income.Specify the
years covered that include this Annual Action Plan. 100.00°%
Consolidated Plan KENT 63
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Page 72
Discussion
The City will use all of its funds to benefit low/moderate-income individuals.
Consolidated Plan KENT 64
OMB Control No:2506-0117(exp.07/31/2015)
Page 73
Appendix-Alternate/Local Data Sources
1 Data source Name
Census Data
List the name of the organization or Individual who originated the data set.
US Census Bureau
Provide a brief summary of the data set.
Data provides information on economic, racial,ethnic, housing,population, age,sex etc.
What was the purpose for developingthis data set?
Data analysis was done by Kent staff for the purpose of determining the degree of need for human
services.
How comprehensive is the coverage of this administrative data?Is data collection concentrated in one
geographic area or among a certain population?
Data is generalized across the city.
What time period(provide the year,and optionally month,or month and day)is covered by this data set?
10 years
What is the status of the data set(complete,in progress,or planned)?
Being updated with latest information that includes annexed area of the City
Consolidated Plan KENT 65
OMB Control No:2506-0117(exp.07/31/2015)
Page 74
APPLICATION FOR OMB Approval No.0348-0043
FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier
October 15, 2014 DUNS #: 02-025-3613
1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier
A piication Preapplicatlon
[�Construction ❑construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier '..
Q Non-Construction ❑Non-Construction
5.APPLICANT INFORMATION
Legal Name: Organizational Unit:
City of Kent Parks, Recreation & Community Services
Address(give city, county,State,and zip code): Name and telephone number of person to be contacted on matters invoivin
220 4th Ave. S this application( ive area codett
Kathenn �ohnson, 253-856-5073
Kent, WA 98032
6.EMPLOYER IDENTIFICATION NUMBER(E1N): 7.TYPE OF APPLICANT:(enter appropriate letter to box)
DE
C� —'6��� 2 l G I
A.State H.Independent School Dist.
8.TYPE OF APPLICATION: B.County 1.State Controlled Institution of Higher Learning
❑ New ®Continuation ❑Revision C.Municipal J.Private University
D.Township K.Indian Tribe
If Revision,enter appropriate letter(s)in box(es) f n E.Interstate L.Individual
u �I F.Intermunicipai M.Profit Organization
A.Increase Award B.Decrease Award C.Increase Duration G,Special District N.Other(Specify)
D.Decrease Duration Other(specily):
9.NAME OF FEDERAL AGENCY:
Department of Housing and Urban Development(HUD)
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
'II'JE— 2 1 �831 CDBG Entitlement Grant
TITLE: CDBG Entitlement Grant
12.AREAS AFFECTED BY PROJECT(Cities,Counties,States,etc.):
City of Kent, King County, Washington State
13.PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF:
Start Date I Ending Date Ia.Applicant b.Project
1/1/15 12/31/15 Sth Congressional DisV9th Congressional Dist. Same '....
15.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a.Federal $ 914,731
0° a.YES. THIS PREAPPLICATION(APPLICRTION WAS MADE
b.Applicant $ °p AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c.State $ �'
DATE
d.Local $ 00
b.No. ® PROGRAM IS NOT COVERED BY E.O. 12372
e.Other $ °0 ❑OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
I.Program Income $ °C
17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g.TOTAL $ 914,731 ❑Yes If"Yes;'attach an explanation. ® No
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. '..
a.Type Name of Authorized Representative b.Title a Telephone Number
Suzette Cooke Mayor (253)856-5700
d.Signature of Authorized Representative e.Date Signed
Previous Edition Usable Standard Form 424(Rev.7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
Page 75
2015 CONSOLIDATED PLAN CERTIFICATIONS
CERTIFICATIONS
..........
In accordance with statutes and the regulations governing Consolidated Plan
regulations, the City of Kent certifies that:
Affirmatively Further Fair Housing — The City of Kent will affirmatively further
fair housing, conducting an analysis of impediments to fair housing choice within
the jurisdiction, developing strategies and taking appropriate actions to overcome
the effects of any impediments identified through the analysis, and maintaining
records reflecting the analysis and actions taken to further the strategies and
actions.
Anti-displacement and Relocation Plan — The City of Kent will comply with the
acquisition and relocation requirements of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970, as amended, and implementing
regulations at 49 CFR 24; and it has in effect and is following a residential anti-
displacement and relocation assistance plan required under section 104(d) of the
Housing and Community Development Act of 1974, as amended, in connection with
any activity assisted with funding under the CDBG or HOME programs.
Drug Free Workplace — The City of Kent will continue to provide a drug-free
workplace in accordance with the Drug-Free Workplace Act of 1988 (41 USC 701)
by:
1. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
2. Maintaining an ongoing drug-free awareness to inform employees about:
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace.
(c) Available drug counseling, rehabilitation, and employee assistance
programs; and
(d) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
3. Establishing a policy that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph 1;
4. Notifying each employee in the statement required by paragraph 1 that, as a
condition of employment under the grant, the employee will:
(a) Abide by the terms of the statement; and
Iof81Page
Page 76
(b) Notify the employer in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction;
5. Notifying HUD in writing, within ten calendar days after receiving notice
under subparagraph 4(b) from an employee or otherwise receiving actual
notice of such conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer or other designee on
whose grant activity the convicted employee was working, unless the Federal
agency has designated a central point for the receipt of such notices. Notice
shall include the identification number(s) of each affected grant.
6. Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph 4(b), with respect to any employee who is so
convicted:
(a) Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate
agency;
7. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs 1, 2, 3, 4, 5 and 6.
S. Providing the street address, city, county, state and zip code for the site or
sites where the performance of work in connection with the grant will take
place. For functions carried out by employees in several departments or
offices, more than one location will be specified. It is further recognized that
sites may be added or changed during the course of grant-funded activities.
The City of Kent will advise the HUD Field Office by submitting a revised
Place of Performance form. The City of Kent recognizes that the period
covered by this certification extends until all funds under the specific grant
have been expended.
i
i
2of81Page
Page 77
Anti-Lobbying — To the best of the City of Kent's knowledge and belief:
1. No Federally appropriated funds have been paid or will be paid, by or on
behalf of it, to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying
certification be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
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Page 78
I
Authority of Jurisdiction — The Consolidated Plan is authorized under State and
local law (as applicable) and the City of Kent possesses the legal authority to carry
out the programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with plan — The housing activities to be undertaken with CDBG,
HOME, ESG, and HOPWA funds are consistent with the strategic plan.
Section 3 — It will comply with Section 3 of the Housing and Urban Development
Act of 1968, and implementing regulations at 24 CFR Part 135.
Signature/Authorized Official Date
Mayor Suzette Cooke
I
APPROVED AS TO FORM:
i
Kent Law Department
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Page 79
Specific CDBG Certifications
The City of Kent, as an Entitlement Community, certifies that:
Citizen Participation — It is in full compliance and following a detailed citizen
participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan — Its consolidated housing and community
development plan identifies community development and housing needs and
specifies both short-term and long-term community development objectives that
that have been developed in accordance with the primary objective of the statute
authorizing the CDBG program, as described in 24 CFR 570.2 and 24 CFR, Part 570.
Following the Consolidated Plan — It will follow the five year-Consolidated Plan
as approved by HUD.
Use of Funds — It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted
with CDBG funds, the City of Kent certifies that it has developed its Action
Plan so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or elimination of slums
or blight. The Action Plan may also include activities which the grantee
certifies are designed to meet other community development needs having a
particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community, and other financial
resources are not available to meet such needs;
2. Overall Benefit. The aggregate use of CDBG funds including section 108
guaranteed loans during program year 2015 shall principally benefit persons
of low and moderate income in a manner that ensures that at least 70
percent of the amount is expended for activities that benefit such persons
during the designated period;
3. Special Assessments. The City of Kent will not attempt to recover any capital
costs of public improvements assisted with CDBG funds including Section 108
loan guaranteed funds by assessing any amount against properties owned
and occupied by persons of low and moderate income, including any fee
charged or assessment made as a condition of obtaining access to such
public improvements. However, if CDBG funds are used to pay the proportion
of a fee or assessment that relates to the capital costs of public
improvements (assisted in part with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the
property with respect to the public improvements financed by a source other
than CDBG funds. Also, in the case of properties owned and occupied by
moderate-income (but not low-income) families, an assessment or charge
may be made against the property for public improvements financed by a
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Page 80
source other than CDBG funds if the jurisdiction certifies that it lacks CDBG
funds to cover the assessment
Excessive Force — It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil
rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring
entrance to or exit from a facility or location which is the subject of such non-
violent civil rights demonstrations within its jurisdiction;
Compliance With Anti-discrimination laws — The grant will be conducted and
administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC
2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead-Based Paint — The City of Kent's notification, inspection, testing and
abatement procedures concerning lead-based paint will comply with the
requirements of 24 CFR 570.608;
Compliance with Laws — It will comply with applicable laws.
Signature/Authorized Official Date
Mayor Suzette Cooke
APPROVED AS TO FORM:
Kent Law Department
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Page 81
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE
REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
B. Drug-Free Workplace Certification
i
1. By signing and/or submitting this application or grant
agreement, the City of Kent is providing the certification.
2. The certification is a material representation of fact upon which
reliance is placed when the agency awards the grant. If it is
later determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-
Free Workplace Act, HUD, in addition to any other remedies
available to the Federal Government, may take action
authorized under the Drug-Free Workplace Act.
3. Workplaces under grants, for grantees other than
individuals, need not be identified on the certification. If
known, they may be identified in the grant application. if
the grantee does not identify the workplaces at the time
of application, or upon award, if there is no application,
the grantee must keep the identity of the workplace(s) on
file in its office and make the information available for
Federal inspection. Failure to identify all known
workplaces constitutes a violation of the grantee's drug-
free workplace requirements.
4. Workplace identifications must include the actual address
of buildings (or parts of buildings) or other sites where
work under the grant takes place. Categorical
descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in
operation, State employees in each local unemployment
office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during
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Page 82
the performance of the grant, the grantee shall inform the
HUD of the change(s), if it previously identified the
workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection
with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
City of Kent
220 4th Avenue South
Kent, WA 98032
Check _ if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR, Part
24, Subpart F.
7. Definitions of terms in the Non-procurement Suspension and
Debarment common rule and Drug-Free Workplace common
rule apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812) and as
further defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of no/o
contendre) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal
or State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal
statute involving the manufacture, distribution, dispensing, use, or
possession of any controlled substance;
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, including: (I) All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact or
involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's
payroll. This definition does not include workers not on the payroll of
the grantee (e.g., volunteers, even if used to meet a matching
requirement; consultants or independent contractors not on the
grantee's payroll; or employees of subrecipients or subcontractors in
covered workplaces).
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Page 83
CITY OF KENT
2015 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSED CDBG FUNDING ALLOCATIONS
CDBG FUNDING - PUBLIC SERVICE PROJECTS
Project Funding
Amount
Catholic Community Services: Katherine's House $ 10,000
Multi-Service Center: Housing Stability Program $ 64,175
Open Doors for Multicultural Families-Case Management $ 10,000
Family Services
Refugee Women's Alliance (ReWA): Case Management and $ 15,000
Emergency Assistance
ReWA: Senior Nutrition and Wellness $ 10,000
St. Stephen's Housing Association-Temporary Housing 10,000
YWCA: Anita Vista Transitional Housing $ 18,000
Total Public Service: $137 175
CDBG FUNDING - CAPITAL PROJECTS
Project Funding Amount
City of Kent: Energy-Efficient Housing Program $100,000
City of Kent: Home Repair Program $462,656
Washington Community Alliance for Self-Help (WA CASH): $ 32,000
Kent Micro-enterprise Initiative
Total Capital: $594,656
CDBG FUNDING - Planning and Administration (P &A)
Project Funding
Amount
C ing & Administration $182,900
TOTAL CDBG FUNDING
TOTAL FUNDING Funding
Amount
Public Services Projects $137,175
Capital Projects $594 656
P & A $182,900
GRAND TOTAL: $914,731
Proposed 2015 CDBG Budget
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Page 84
CONTINGENCY PLAN
Public Services
In the event of a funding increase, funds will be allocated proportionally among
projects.
In the event of a funding decrease, funds will be deducted proportionally among
projects. All projects will receive at least $10,000.
Capital
In the event of a funding increase, funds will be allocated to the City's Energy-
Efficient Housing Program.
In the event of a funding decrease, the Energy-Efficient Housing Program budget
will be reduced.
Proposed 2015 CDBG Budget
Page 85
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
T Fax: 253-856-6050
WASHING-ON
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Manager of Parks Planning and Development
SUBJECT: Consultant Contract for Park Plan Update - Authorize
MOTION: Move to recommend authorizing the Mayor to sign the consultant
contract with the Berger Partnership for $119,810.00 to update the Park
Plan, subject to final terms and conditions acceptable to the City Attorney
and Parks Director.
SUMMARY: In order to continue to qualify for Washington Recreation and
Conservation Office grants for park acquisition and development monies, the city
must update its Parks and Open Space Plan every 6 years. The last Park Plan update
was adopted in March, 2010. The planning process for the next update, which will
include multiple opportunities for public input, is expected to take about a year.
In order to select a consultant for this contract, two landscape architectural
consulting firms were selected off of the city`s consultant roster for interviews. From
the interviews, the Berger Partnership was selected.
EXHIBITS: Draft Consultant Contract
BUDGET IMPACT: Parks Administration General Fund Budget
Page 86
�B Page 87
f°9 T
W 1 .,.,,
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Berger Partnership
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Berger Partnership organized under the laws of the State of
Washington, located and doing business at 1721 8ch Avenue North, Seattle, Wa 98109; Greg
Brower, 206-325-6877 (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
As described and attached herein as Exhibit A:
Provide consulting services to assist Parks Department staff with updating the City's
Park and Open Space Plan, last updated in 2010, consistent with Kent's
Comprehensive Plan and Washington State laws and policies.
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. Consultant
shall complete the work described in Section I by 12/31/2015.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed One Hundred Nineteen Thousand Eight Hundred Ten Dollars and No Cents
($119,810.00), for the services described in this Agreement. This is the maximum
amount to be paid under this Agreement for the work described in Section I above,
and shall not be exceeded without the prior written authorization of the City in the
form of a negotiated and executed amendment to this agreement. The Consultant
agrees that the hourly or flat rate charged by it for its services contracted for herein
shall remain locked at the negotiated rate(s) for a period of one (1) year from the
effective date of this Agreement. The Consultant's billing rates shall be as
delineated in Exhibit A.
B. The Consultant shall submit monthly payment invoices to the City for work
performed, and a final bill upon completion of all services described in this
CONSULTANT SERVICES AGREEMENT - i
(Over$10,000)
Page 88
Agreement, The City shall provide payment within forty-five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Consultant has the ability to control and direct the performance and
details of its work, the City being interested only in the results obtained
under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible
for a business deduction for federal income tax purposes that existed before
the City retained Consultant's services, or the Consultant is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with
the state Department of Revenue and other state agencies as may be
required by Consultant's business, and has obtained a Unified Business
Identifier (UBI) number from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and
earnings of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
Page 89I,
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender
was made pursuant to this indemnification clause, and if that refusal is subsequently determined
by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Consultant's part, then Consultant shall pay all the City's costs for defense, including all
reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and
fees incurred because there was a wrongful refusal on the Consultant's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
i
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City's use or reuse of any of the
documents, data and files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
CONSULTANT SER`v'ICES AGREEMENT - 3
(Over$10,000)
Page 90
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
CONSULTANT S-1ITCES AGREEMENT - 4
(Over$10,000)
I
Page 91
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. City Business License Required. Prior to commencing the tasks described in Section
I, Contractor agrees to provide proof of a current city of Kent business license pursuant to
Chapter 5.01 of the Kent City Code.
J. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By: By: I
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mauer
(title)
DATE: DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Greg Brower Hope Gibson
Berger Partnership City of Kent
1721 8th Avenue North 220 Fourth Avenue South
Seattle, WA 98109 Kent, WA 98032
(206) 325-6877 (telephone) (253) 856-5112 (telephone)
gregb@bergerpartnership.com hgibson@kentwa.gov
APPROVED AS TO FORM:
Kent Law Department
P:\Planning\Park Plan\2015 Parks Plan Update\Berger Mrrhp-CONTRA6 AOd
CONSULTANT SERVICES AGREEMENT - 5
(Over$10,000)
Page 92
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT Page 93
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
Page 94
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By:
For:
Title
Date:
EEO COMPLIANCE DOCUMENTS - 3
Page 95
EXHIBIT A
f� PARTNERSHIP
10,17.14 mrger
Hope Gibson
Park Planning and Development Manager
City of Kent
220 Fourth Avenue South
Kent, WA 98022
Proposal for Landscape Architectural Services—City of Kent Parks and Open Space Plan
Update
Dear Hope:
We are pleased to have been selected to assist the City of Kent Parks Department with
the update of the Park and Open Space Plan. The plan update will be consistent with
Kent's Comprehensive Plan and will comply with the RCW and WAC requirements. This
proposal is organized around the required sections of the park plan. The required
sections of the plan include:
• Goals and Objectives
• Inventory
• Public Involvement
• Demand and Need Analysis
• Level of Service Assessment
• Capital Improvement Program
• Adoption
The plan will be submitted to RCO for review at the draft stage and at completion of the
final plan. This proposal outlines the scope of work and estimated fees by park plan
subject area.
Goals and Objectives
In collaboration with the Parks Department, and with input from the Parks Commission
and the residents of Kent, these will be updated to reflect current community priorities
and fiscal realities.
• Review established goals.
• Revise/update goals as necessary.
• Develop new goals with input from the Parks Commission and the public.
• Test goals with needs assessment and public input.
L a n c!s Cape Archite CtLlre Berger Partnership es 206 325 6877
172i 8th Ave bergerpartnershiecom
Urban Design seauie,kNA98109
Page 96
EXHIBIT A(Continued)
PARTNERSHIP
10.17.14 r. +
Hope Gibson
City of Kent Parks
Proposal for Landscape Architectural Services—City of Kent Parks and open Space Plan Update
Page 2 of 6
Deliverables
• Updated list of goals
Inventory
• Preview park and facilities inventory, begin with existing park condition reports
• Update/establish evaluation criteria based on quality and condition.
• Interview park maintenance staff.
• Site visits: One tour with Parks Planning and Operations staff to calibrate
assessments.
• Update inventory.
Deliverables:
• List of park facilities and condition
• Scoring criteria
• Inventory notes and photos
Public Involvement
• Four input opportunities: 1.) Initial web survey; 2.) City event; 3.)Web-based
comment period to collect public input on draft; 4.)Targeted outreach to
underserved communities in public meetings.
• Public input strategy meeting
• Develop web survey information and questions,
• Review and analyze web survey input.
• Prepare summary of input.
• Develop exhibits for public input at city event and targeted outreach meetings.
• Compile input and comments from city event and targeted outreach meetings.
• Compile open comment.
• Validate plan strategies for improvement; make adjustments based on input.
• Prepare final presentation to Council, Park Commission, and public.
Deliverables:
• Public survey questions
• Public outreach graphics and exhibits
• Summary of public input
• Summary of needs and improvements
Demand and Need Analysis
This will be based on data provided by the city to include current and projected
demographic data and park use data, and will involve a discussion on current and
projected park and recreational needs of the community.
Page 97
EXHIBIT A(Continued)
.,'.$ PARTNERSHIP
10.17.14 �_� '......
Hope Gibson vberger
City of Kent Parks
Proposal for Landscape Architectural services—City of Kent Parks and Open Space Plan Update
Page 3 of 6
a Review park data and understand demand.
® Develop analysis strategy. '.......
® Meetings to review direction and progress,
Summarize and document demands and needs.
Deliverables
Summary of Demand and Need Analysis
Level of Service Assessment
The manner In which level of service (LOS) is measured has been changing since
NRPA established the criteria decades ago,An updated approach for measuring LOS
will be used in the update of the park plan. A performance-based approach is
proposed to assess current and potential recreational value of every park and
recreational facility in the system.The criteria to measure parks' and recreational
facilities' performance may include quality of space, condition, features, safety, ease of
access, location, public use and satisfaction, and maintainability.
• Establish what is important to park users and the city, i.e., quality of space and
experience, condition of amenities, park defining features, safety, ease of
access/location, maintenance.
• Document service areas.
• Establish level of service goals that are qualitative.
• Develop metrics for measurable improvement based on performanceJquality—
weighted by priority/importance.
® Test approach by questioning criteria and assumptions.
• Apply findings from public input process, identify needs, and adjust
measurement criteria.
® Prepare CIS maps and charts.
Deliverables:
Analysis of Current and Potential Park Recreational Value
LOS criteria and scoring criteria
® Updated CIS-based park map(s)
LOS summary of qualities and deficiencies
Capital Improvement Program
Sources of funding provided by Parks.
® Prepare estimated costs for improvements.
® Develop schedule for capital improvements.
Page 98
EXHIBIT A(Continued)
11 PARTNERSHIP
10.17.14berger
Hope Gibson Pjs
City of Kent Parks
Proposal for Landscape Architectural Services—City of Kent Parks and Open Space Plan Update
Page 4 of 6
• Develop short-and long-term recommendations.
• Implementation strategies
• Assist with development of maintenance costs. Park Department Operations
will lead the effort.
Deliverables:
• Cost estimates
• Maintenance costs
• List of recommendations
Adoption
I
• Adoption process administered by Parks with support provided by Berger.
Deliverables:
• SEPA non-project checklist
Project Administration and Park Plan Preparation
We will provide services for the compilation and editing of the park plan. This includes
draft stages as well as the final plan submitted to RICO, We will be responsible for
assembling content we prepare as well as content provided by the city. We will also
lead the graphic presentation with guidance from Parks.
Drafts will be submitted to the city for review and input. Drafts will be provided at 25%,
50%, 75%, and 90%complete with the 50%draft submitted to RCO for review.
• Plan appearance and graphic strategy
• Plan preparation
• Editing and proofreading
• Park plan drafts at 25%, 50%, 75%, and 90%complete
• Comment response and revisions for each draft
• Quality Control
• Project Meetings (2 per month x 24 months)
Deliverables:
25%complete draft park plan update
• 50%complete draft park plan update (for submittal to RICO)
75%complete draft park plan update
• go%complete draft park plan update
100%complete final park plan update
Page 99
EXHIBIT A(Continued)
fnq' PARTNERSHIP
10.17A4
Hope Gibson mrger
City of Kent Parks
Proposal for Landscape Architectural Services—City of Kent Parks and Open Space Plan Update
Page 5 of 6 '..
Assumptions
The following assumptions were made during the preparation of this proposal:
® City Parks Map will be provided, AutoCAD format.
® Park data, size, classification will be provided.
® Demographics and population data will be provided.
• Parks and Facilities Condition Report will be provided.
Fees
Based on the scope of services identified at this time, we have established the following
fee for landscape architectural services. Fees will be billed monthly based upon the
percentage of work completed.
Goals and Objectives $7,560.00
Inventory $9,540.00
Public Involvement $28,100.00
Demand and Need Analysis $5,200.00
Level of Service Assessment $26.330.00
Capital Improvement Program $8,700.00
Adoption $3,880.00
Project Administration and Park Plan Preparation $29,500.00
Reimbursable Expenses $1,000.00
Total $119,810.00
Services beyond those noted in this proposal will be billed as additional services on an
hourly basis as follows, or lump sum fees can be negotiated:
Principal $175.00 per hour
Associate $130.00 per hour
Project Manager $105.00 per hour
Landscape Architectural Staff $90.00 per hour
Administrative Staff $60.00 per hour
Page 100
EXHIBIT A(Continued)
ttn PARTNERSHIP
10.17.14 �`_'" r
Hope Gibson
City of Kent Parks
Proposal for Landscape Architectural Services—City of Kent Parks and Open Space Plan Update
Page 6 of 6
Printing, reprographic expenses, CAD plots, travel costs, and other reimbursable
expenses will be billed in addition to the above fees at cost plus a 10%administrative
mark-up. All accounts are due in ten days. Invoices not paid within 30 days of invoice
date will be subject to late charges of 1% per month. If payment for services is not
received within 90 days of the invoice date, all subsequent services and/or issuance of
documents may be postponed until receipt of payment, unless special arrangements
are made prior to providing the services.
Fees may be subject to renegotiation if the proposal is not accepted within 90 days. If
the duration of the contract exceeds one year, hourly rates may be subject to annual
adjustments at the anniversary date of the contract.
If you have any questions or wish to make any changes please do not hesitate to
contact us.We look forward to assisting the Parks Department with the update of the
City of Kent Parks and Open Space Plan.
Sincerely,
Berger Partnership PS
Greg Brower
Principal
Page 101
{I{h� .Ngg PAgRTNEt<SH I
ger
Kent Parks Plan Update Oct. 17,2014 '..
Tasks, Hours,&Fee Estimate
EXHIBIT (Continued)
PIC = Principal in Charge
A=Associate
PM = Project Manager
LS = Landscape Architectural Staff
AS =Administrative Staff
Description PIC A PM LS AS Amount
Hourly Rate 175 130 105 90 60
Goals and Objectives
Review established goals. 4 4
Revise/update goals as necessary. 8 8 4
Develop new goals with Input from the Parks Commission and 8 8
the general public. 4 4
Test goals with needs assessment and public inout.
Subtotal Hours 24 24 0 0 4
Subtotal $4,200 $3,120 $0 $0 $240 $7,560.00
Inventory
Review park and facilities inventory,begin with existing park 4 4
condition reports.
Update/establish evaluation criteria based on quality and 8 8 8
condition. 4
Interview park maintenance staff. 8
Site visits:One tour with Parks Planning and Operations staff to 4 4
calibrate assessments. 4 4 8 4
Update invento
Subtotal Hours 28 20 0 20 4
Subtotal $4,900 $2'600 $0 $1,800 8240 $9,540.00
Public Involvement
Four input opportunities: 8 8 16 4
1.)Initial web survey 16 8 16
2.)City event - 8
3,)Web-based comment period to collect public input on draft 8
4.)Targeted outreach to underserved communities in public 12 12 24
meetings. 4 4 ''....
Public input strategy meeting
Develop web survey Information and questions.(Above) 4
Review and analyze web survey input. 4 ',..
Prepare summary of input. 4 4 4
Develop exhibits for public input at city event and targeted
outreach meetings. (Above) 8 q
Compile input and comments from city event and targeted 4
outreach meetings. 4 4 4 '..
Compile open comment. 8 4
Validate plan strategies for Improvement,make adjustments 8
based on input. 8 '....
Prepare final presentation to Council,Park commission,and 4
public.
Subtotal Hours 76 40 0 96 16
Subtotal $13,300 $5,200 $o $8,640 $960 $28,100.00
�y PA HPage 102
VA. PARTNER
�x. r
EXHIBIT A(Continued)
Demand and Need Analysis 4 4
Develop analysis strategy. q 8
Review park data and understand demand. 4
Meetings to review direction/progress. 4 8 2
Summarize and document demands and needs. 2
Subtotal Hours 16 12 0 8
Subtotal $2,800 $1,560 $0 $720 $120 $5,200.00
Level of Service Assessment 12 8 8 8
Establish what is important to park users and the city,i.e.,
quality of space and experience,condition of amenities,park
defining features,safety,ease of access/location,maintenance.
6
Mapping of parks and service area. 8 8
Establish level of service goals that are qualitative. 8 8 8
8 8 8
Develop metrics for measurable improvement based on
16
performance/quality—weighted by priorityfmportance. 8 8 16
Test approach by questioning criteria and assumptions 12
Apply findings from public input process,identify needs,adjust 8
measurement criteria. 2 4 40
Prepare maps and charts—CIS update.
Subtotal Hours 54 44 0 116 12
Subtotal $9,450 $5.720 $0 $10,440 $720 $26,330.00
Capital Improvement Program 8 8 12
Prepare estimated costs for improvements. 8 4 '...
Develop schedule for capital improvements. 4 4 4
Develop short-and long-term recommendations. 4 4
Implementation strategies 4
Assist with development of maintenance costs. Park Department 4
operations will lead the effort.
Subtotal Hours 28 8 0 28 4
Subtotal $4.900 $1,040 $0 $2,520 $240 $8,700.00
Adoption g
Adoption process administered by Parks with support provided 4
by Berger. 4 8 g
SEPA non- ro'ect checklist 0 i6 0
Subtotal Hours 6 8
Subtotal $1,400 $1,040 $0 $1,440 $0 $3,880.00
Project Administration and Park Plan Preparation 12
Plan appearance and graphics strategy 8
8 8 56
Plan preparation 2 8 12
Editing and proofreading 2 4
Plan draft-25% 2 4
Plan draft-50%(submit to RCO) 2 4
Plan draft-75% 2 4
Plan draft-90% 2 4 '...
Plan draft-100% 8 16 4
Commentfinput response revisions for each draft 4 8 8
Quality Control 36 20
Project Meetings 2 per month x 12 months
Subtotal Hours 76 36 0 112 24
Subtotal $13,300 $4,680 $0 $10,080 $1.440 $29,500,00
Reimbursable Expenses $1,000.00
Total $119,920.00 '.,.....
Page 103
EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage
to property which may arise from or in connection with the
performance of the work hereunder by the Consultant, their agents,
representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1, Automobile Liablllty insurance covering all owned, non-
awned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2, Commercial General Liabii'Ity insurance shall be written
on ISO occurrence farm CG. 00 01 and shall cover
liability arising from premises, o erations, independent
contractors, products-completedpoperations, personal
injury and advertising Injury and liability assumed
under an insured contract. %e Commercial General
Liability insurance shall be endorsed to provide the
Agggregate Per Project Endorsement ISO form CG 25 03
1i 85. There shall be no endorsement or modification
of the Commercial General Liability
insurance for liability arising from explosion, collapse or
underground property damage, The City shall be named
as an insured under the Consultant's Commercial
General Liability Insurance policy with respect to the
work performed for the City using ISO additional
insured endorsement CG 20 10 1185 or a substitute
endorsement providing equivalent coverage.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum
combined singgle limit for bodily injury and property
damage of $1,000,000 per accident.
2. Commercial General Liabillty insurance shall be written
with limits no less than $1,vvo,000 each occurrence,
Page 104
$1,000,000 general aggregate and a $1,000,000
products-completed operations aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the
following provisions for Automobile Liability and Commercial General
Liability insurance.
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's Insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice'by certified mail, return receipt requested, has
been given to the City,
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the Consultant and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The Clty reserves the right to receive a
certified copy of all required insurance policies. The Consultant's
Commercial General Liability Insurance sha(1 also contain a clause
stating that coverage shall appply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer's liability,
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating
of not less than ANII,
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of
the amendatory endorsements, Including but not necessarily limited to
the additional insured endorsement, evidencing the insurance
requirements of the Consultant before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for
each subcontractor. All coverages for subcontractors shall be subject
to all of the same insurance requirements as stated herein for the
Consultant.
Page 105
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
Fax: 253-856-6050
KENT
WASH INGTON Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Manager of Parks Planning and Development
SUBJECT: 2014 Third Quarter Fee-in-Lieu Funds — Accept
MOTION: Move to recommend City Council accept $20,550.00 for Fee-in-
Lieu-of funds and amend the Park Lifecycle Program budget for future
expenditures of funds in project budgets.
SUMMARY: Between July and September 2014 the City of Kent received a total of
$20,550.00 from the following developers, who voluntarily paid fees in lieu of
dedicating park land to mitigate the development of single family homes in local
subdivision. The funds will be used at the park locations as noted below.
• Lake Meridian Park: $12,675.00 from Jasvir Singh
• Springwood Park: $7,875.00 from Zhong Qing
EXHIBITS: Copy of Revenue Report
BUDGET IMPACTS: Revenue increase of $12,675.00 to Lake Meridian Park
budget and $7,875.00 to Springwood Park budget.
Page 106
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Page 108
Page 109
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
o Fax: 253-856-6050
WASHINGTONKENT
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: 2014 Third Quarter Report - INFO ONLY
MOTION: INFO ONLY
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will highlight division programs and services, as well as all in-kind, and/or cash
contributions received during the third quarter of 2014. New this quarter is the
Sponsorship Report.
EXHIBITS: Division Report, Contributions Report and Sponsorship Report
BUDGET IMPACT: None
Page 110
Page 111
Parks, Recreation and Community services
2014 Third Quarter Report
Cultural Programs
Program 1 Service Highlights
Fourth of July Splash
Approximately 15,000 people attended Kent`s Fourth of July Splash at Lake Meridian Park.
The event featured community showcase performances and a professional headline
performance by LeRoy Bell and His Only Friends on the stage, games and hands-on
activities, food booths and, of course, the fireworks display. The Fourth of July Splash
meets City Council goals of fostering inclusiveness and creating connections between
people and places.
Summer Concert Series
The 2014 Summer Concert Series was very successful. A total of 12 concerts (6
Wednesday Picnic Performances and 6 Thursday at the Lake) drew a total of 7,550 people
to Lake Meridian Park and Town Square Plaza. Attendance increased even though there
were fewer concerts in 2014 with the elimination of Tuesday afternoon concerts at Kent
Station. (7,550 people attended 12 concerts in 2014; 7,150 people attended 18 concerts
in 2013). The 2014 series brought in $8,000 in sponsorships and grants, as well as
approximately $500 in individual donations throughout the season. The concerts help us
meet the City Council goals of creating urban centers, fostering inclusiveness, creating
connections between people and places, and beautifying Kent.
Cornucopia Days Run
607 people registered (and 568 crossed the finish line) for the 2014 Cornucopia Days
Run on July 12, slightly up from 2013 numbers. Sponsorship was strong in 2014. The Tab
Wizard again generously paid for all participants age 60 and over. 124 people took
advantage of the special opportunity, about 25 more than last year. Disposable chip
timing was implemented this year, which made the athlete experience much more
rewarding and the staff experience more streamlined. The event netted $4,773. The
Cornucopia Days Run creates connections for people and places and, as a revenue
generating event, works toward sustainable funding.
Centennial Center Gallery
Joan Stuart Ross and Patti Bowman are the exhibiting artists for September and October
in the Centennial Center Gallery.
Spotlight Series
Boogie-woogie blues/jazz pianist Michael Kaeshammer opened the 2014-2015 Spotlight
Series on Friday, September 26. An enthusiastic crowd of 124 attended the show.
Page 1
Page 112
Performance Outcomes
1. How much did we do?
Number of events 14
Combined attendance at events 23,156
Number of educational outreach activities 0
Attendance at educational outreach activities n/a
2. How well did we do it?
Percent of people attending performances that agreed or strongly agreed 100%
that the cost/value of the performance was good.
Percent of people attending performances that agreed or strongly agreed 100%
that the quality/content of the performance was good.
Percent of people attending performances that reported they would 100%
recommend Spotlight Series to others.
3. Is anyone better off?
Percent of Spotlight Series audience members that agreed or strongly 100%
agreed the performance they had just attended broadened their cultural
horizons.
Percent of Spotlight Series audience members that agreed or strongly 77%
agreed the performance they had just attended provided an opportunity
for social connection.
Percent of Spotlight Series audience members that agreed or strongly 100%
agreed the performance they had just attended helped them relieve
stress.
Recreation Division at Kent Commons
Program / Service Highlights
Parents appreciate the support of the Parks Department in providing community based
activities for kids in their neighborhood and school. Parents and families often meet their
neighbor for the very first time through their child's Kent Parks activities. This quarter
there were 4 Youth Sport Jamborees held to kick-off the season in Soccer, Volleyball, Flag
Football, and Junior Hoopsters Basketball. A total of over 1,290 youth were involved in the
programs which help provide a connection for residents and neighborhoods throughout
Kent.
As an urban community center the Kent Commons continues to foster inclusiveness
creating connections and a place to gather for citizens of the community. The Kent
Commons Community Center had 52,130 visitors that enjoyed the facility this quarter and
a total of 202,518 for the year.
As an open space with protected natural areas Lake Meridian Park is one of City's most
popular Parks and even more so during the summer months. The Lake Meridian Lifeguard
Page 2
Page 113
Program provides supervision for the beach area 7 days a week. There was a daily
average of 1,344 patrons that visited the beach in June, July, and August for a total of
106,207. The Life Vest Loaner Program provided over 2,000 swimmers with life vest which
helps bring families together while promoting a healthy activity.
A goal for the Recreation Division is to promote connections, inclusiveness, and support
for customers and neighborhoods within the City. Youth Sport Mentors help provide this
connection. Youth Sport Mentorship Program provided 2,400 hours of support with help in
youth sport programs and classes. Many programs and events could not be possible
without their involvement. There were over 140 Youth Sport Mentors involved this quarter
and over 280 volunteers attended a celebration party in their honor at the Kent Valley Ice
Centre.
The Parks Department has a number of popular urban centers that bring people together
and connect them to the downtown area during the summer season. Tournament Softball
Promoters/Directors had a great season using the Russell Road Softball Complex, Service
Club Ballfields, and Kent Memorial Park. The fields were booked for the season (May-
September). The sports complexes and their events bring in hundreds of teams and
thousands of people to Kent.
Senior Center
Program / Service Highlights
Stafford Suites sponsored a summer sock hop for seniors. They provided appetizers,
"Sweet Treats", and the entertainment. Seniors dressed in their finest 50`s clothes and
danced to the tunes of Andy Burnett.
FDCares again sponsored the free Wellness Day in September. This annual event featured
vendors from senior oriented businesses, flu shots, blood pressure and blood sugar
checks, a free boxed lunch to the first 150 and door prizes. This is always a popular, well
attended event that is very informative for seniors.
The poetry group held its first open mic evening session for poets and those who enjoy
poetry. This is growing group that is fun for all.
Trips out this month included a trip to the Washington State Fire Training Academy, a
Leavenworth Summer theater overnight trip, the annual Salmon Barbecue, and an
overnight trip to Victoria, B.C. on the Clipper.
Performance Outcomes
1. How much did we do?
Number of duplicated visits to the facility 21 984
Number of classes, workshops, trips 91
Number of registered participants 18,676
Page 3
Page 114
2. How well did we do it?
Percent of classes, workshops at or above enrollment target 90%
Percent of trips at or above enrollment target 100%
Percent of classes/trips completed 95%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 910t0
From clients of the Center's Support programs (a Valley Cities Counseling program) Grief
Support - "We get to cry and experience our feelings which is so hard to do outside of
class. God bless you for having this so needed class", from Support Group - "Wish I could
have talked forever, I have been so alone", from LGBT support - "I like the togetherness
and communication" and from the Wellness class - "We are constantly encouraged to
participate and we cover a range of topics, all good."
Adaptive Recreation
Program 1 Service Highlights
Studio 315 continues to be in high demand and by far the most popular program.
Participants enjoyed the Hawaiian Beach Party, BBQ at Van Doren's Landing and Ice
Cream Social.
Teen 315 had 18 participants this summer up 7 from 2013.
There were nine community outings. Some of which included Boehm's Chocolate Factory
Tour, Mariners game, Ice Cream Ferry Cruise, Day at the Beach, Olympic Game Farm
Park.
Creative ArtSpace: Offers an opportunity for creative expression through a variety of art
mediums. 29 participants fine-tuned their artistic skills in two - 6 day classes.
Softball and T-Ball had a great season. Two teams involving 39 athletes both participated
in the Special Olympics Regional Tournament in Issaquah. The T-ball team took 15t place
in the Regional tournament and 3rd overall at State.
Access the Future Computer Classes were at capacity with 2 full rosters of 7 participants.
Students learned a variety of computer skills during the 7 day program.
Zumba Gold is not just a passing fad! 13 students increased their fitness levels while
dancing to high energy Latin music and having fun with friends during the 8-week
program.
Flexi Fit and Fun and Get Fit While You Sit filled with 14 participants increased strength,
balance coordination and endurance during this 8-week program.
Page 4
Page 115
WALKAPALA TOO averaged 4 inclusive participants each week for 8 weeks this summer.
They enjoyed a variety of fieldtrips like swimming at Stewart Heights Pool, Roller skating
and Gameworks to name a few.
Survey Comments:
Camp made such a huge difference for my son's social skills. He is truly
communicating with other typical campers now. I always feel like Jacob is included
in everything at camp disability or not. I love this program. (Parent of camper)
Performance Outcomes
1. How much did we do?
Number of duplicated visits to the facility 2,351
Number of classes worksho s, trips 31
Number of registered participants 394
2. How well did we do it?
Percent of classes workshops, trips at or above enrollment target
100%
Percent of classes completed 100%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 95%
Youth and Teen
Program / Service Highlights
Teen Camp kept teens 7th grade - 91h grade were busy this summer with sports, cooking,
fieldtrips and weekly fishing.
Camp WALKAPALA and the Camp WALKAPALA Counselor In Training Program. The kids
loved all the activities during the themed weeks and especially the field trips!
Summer Playgrounds had 5 park sites filled with games, events, activities, 7,491 free
lunches, 5 Fun Friday events with Bouncy House, Pinatas and Sno-Conces. Thanks to
community Communities in School of Kent, Kent Library, HopeHeart and MultiCare, we
added reading days, a magic/comedy show and healthy eating tools.
Kent Parks Community Center kept busy over the summer as well. Along with our normal
daily programs of full court basketball, breakdancing, game room activities and the music
studio we also managed to fit in a few events. Graduation BBQ to celebrate the senior
finally making it through high school. National Night Out was once again a huge success.
350 people came out to show support for the community, eat some free BBQ, play a little
hoop, listen to some good music and jump around the bouncy house. Thanks to our
sponsors Popeyes, UW Support Team, IGrad and CWU. The H.E.L.P. group donated food
for 2 dinners and 200 hotdogs for the graduation BBQ.
Page 5
Page 116
Resident Camp Cal Waskowitz with 129 campers ages 5th 6th and 7th grade and 35
volunteer staff enjoyed a great week of camping in Northbend. 30 students in the Kent
School District attended on scholarship. The dollars used to pay for campers was raised at
the annual Concert for Camp held at Emerald Queen Casino.
Survey Comment from campers:
® I had expected it to be like a normal camp. It was totally not what I had expected.
It was funner, excitinger and had an emotional impact.
• The program benifited me because when I grow older there will be a period in my
life where the choices I make are up to me.
® I made new friends, I learned I can be who I want to be and don't let people tell me
I can't do it.
Performance Outcomes
1. How much did we do?
Number of duplicated visits to the facility 14,043
Number of classes, worksho s trips 75
Number of registered participants 825
2. How well did we do it?
Percent of classes, workshops, trips at or above enrollment target 80°l0
Percent of classes completed 1000/0
3. Is anyone better off?
Percent of participants reported a quality of life benefit 95%
Parks Operations
Program 1 Service Highlights
Downtown core
The Downtown core saw new landscape installed at Correction Facility. New beds irrigation
and plants have been installed with the team work of West and Downtown operation
crews.
Crews continue with various fountain repairs at Town Square Park and electrical repairs on
aerial lights at Kent Memorial Park.
Front parking lot at Russell Road Park has been resealed to preserve the parking lot.
All parks continue with basic Maintenance.
In the downtown core, pots have been changed out from spring and summer annuals to
fall annuals threw out down town area.
Page 6
Page 117
Kiwanis Tot Lot #3 had wood tables and benches refinished.
Issues with litter and garbage continue in the downtown core requiring continuous
attention by staff.
Green Kent/Community/Volunteer events
Green Kent, Community and Volunteer events continue into full swing in various parks. A
few of the parks with events were at: Old Fishing Hole, Lake Fenwick, Green Tree Park,
and Clark Lake.
Athletic complexes
The athletic complexes have completed their seasons.
Staff has been working on turf maintenance programs and putting fields away for winter.
Uplands and KMP prepped for flag football programs.
Staff continues to deal with wire theft at Service Club and Kent Memorial Park.
Wilson Playfield has a new maintenance program in place.
Neighborhood and Community Parks
There is a variety of work underway as summer comes to an end in the Neighborhood and
Community Parks. The majority of the effort is in regular maintenance such as spring
pruning, fertilizing, mowing, lifecycle repairs and playground repairs.
Green Tree Park had new play structure installed and new benches and tables,
Lake Meridian and Service Club are under seasonal break down for the winter.
Maintenance Highlights
East Hill operations will begin to implement a new Horticultural program with new hire.
Office area is also seeing new work stations for staff implemented,
Street Tree staff is finally at full strength with the addition of new Arborist. Crew is in
support of the James street Project.
Street Tree staff attended the 2014 ISA conference in Vancouver WA.
Facilities Division
Program f Service Highlights
• Completed fire suppression sprinkler system testing - all buildings.
• Completed fire control panel testing - all buildings.
Page 7
Page 118
• Completed back flow testing for fire systems and pressure vessels - all buildings.
• Completed fire extinguisher tagging program - all buildings.
• Ken and Kail completed Apogee HVAC Controls System classes as part of our contract
with Siemen's Industry, Inc.
• All crews completed the new Hazard Communication training.
• Maintenance and HVAC crews participated in annual portable emergency generator
testing.
• Continued Garage Improvement Project- painting and signage - Centennial.
• Normal HVAC building maintenance:
• Preventative Maintenance
• Filter changes
• Trouble calls
• Alarms
• Emergencies and call outs
• Cleaning interior windows - Centennial, City Hall, Court, Fire Station 74.
• Office reconfigurations in Law department due to staff moves - City Hall.
• Assisted with setup of Mayor's BBQ - City HAIL
• In contract process with Siemens Industry Inc. to upgrade HVAC control panels - City
Hall, Commons, Corrections, Fire Station 74, Fire Station 75, Senior Center.
• Maintenance/repair work at racquetball courts - Commons.
• Irrigation/landscape work - Court.
• Completed maintenance painting - KMP.
• Started interior maintenance paint - Commons.
• Contracted with McKinstry for engineering study - Golf 18 Hole.
• Submitted ESCO grant application - Golf 18 Hole.
• Refinished floor - KMP.
• Pool grounding to prepare for new starting blocks - Pool.
• Contracted with Orca Pacific to install new starting blocks - Pool.
• Vendor completed air quality checks - Pool.
Page 8
Page 119
• Contracted with Evergreen Asphalt to make concrete repairs - Senior Center.
• Refinished wood floor in social hall - Senior Center.
• New floors, paper, and soap dispensers installed in restrooms - Shops.
• Installed new airline and regulators - Shops.
• Completed inspections of underground storage tanks with Washington State
Department of Ecology - Shops, Station 74, and Station 75.
• Contracted with Dutton Electric for I.T. Data Center remodel project - Station 74.
• Installed hand railing - Station 74.
• Preparing for replacement of (6) HVAC units - Station 75.
• Carpets cleaned - Centennial, Commons, Court, PD, Shops.
• Completed work requests city-wide.
Performance Outcomes
1. How much did we do?
Number of Work Orders 587
2. How well did we do it?
Number of Work Requests Closed 486
Percent of Work Requests Closed 82%
3. Is anyone better off? Yes
City facilities are well maintained making sure they are inviting and
comfortable for citizens and employees
Work Orders increased by 88 from 2nd Quarter, percentage completed fell by 4%.
Riverbend Golf Complex
Program / Service Highlights
The great weather of the third quarter had a positive impact on all areas of the Golf
Complex when compared to 2013. The 18-hole golf course was significant up for the
quarter compared to 2013. Rounds of golf at the 18-hole golf course were up 23.5% for
the quarter compared to 2013. Rounds of golf at the Par 3 golf course were up slightly
with a 1.70/o increase for the quarter compared to 2013. Driving range ball sales were up
5.2% for the quarter and merchandise sales were up slightly with a 1.2% increase in sales
Page 9
Page 120
for the quarter compared to 2013. For the second quarter in a row the 18-hole golf
course, Par 3 golf course and the driving range have posted increases for the quarter
compared to 2013 with the 18-hole golf course leading the way with back to back double
digit increases compared to 2013.
Performance Outcomes
1. How much did we do?
Rounds of Golf at the 18-hole golf course 26,347
Rounds of Golf at the Par 3 golf course 111510
Driving Range - Range Ball sales $125,055
Merchandise Center retail sales $127,859
2. How well did we do it? Compared to 2012
Rounds of golf at the 18-hole golf course +23.5°l°
Rounds of golf at the Par 3 golf course +1.7%
Driving Range - Range Ball sales +5.2%
Merchandise Center retail sales +1.2%
F
Is an one better off? Yes
well maintained golf complex, offering a number of successful
enities is an asset to the city, it's residents, and to visitors.
Parks Planning & Development
Program 1 Service Highlights
Performance Outcomes
1. How much did we do?
Number of volunteer events 19
Total number of volunteers 386
Total number of volunteer hours 1498
Number of Ea le Scout ro'ects com Ieted 0
2. How well did we do it?
Trails constructed or refurbished- linear feet 381
S uare feet touched at Green Kent events 274,121
Number of trees/shrubs lanted 150
Cubic ards of chi s s read 20
Cubic ards of debris removed 75
Green Kent e-newsletters: 2,336 (up from 2,133 same period, 2013)
Green Kent Facebook followers: 134 (up from 115 same period,
2013
Page 10
Page 121
3. Is anyone better off?
"I am developing a management structure to assist in our Park
District partnership with the Scouts, and have found Kent to offer a
lot of inspiration. You should feel good that your city is one of the
best of the hundreds I have reviewed during my research!"
Brian L. Carpenter, Volunteer Services Coordinator
Riverside County Regional Park & Open-Space District, Jurupa
Valley, CA
Capital Program Highlights
• Continued to coordinate with PW on several projects including Briscoe, Hawley
Road, 2315t to 516, Boeing ERP, Lower/Lowest Russell Road, Upper Russell Road,
248`" Street Corridor planning, and the Regional Connector Trail, as well as getting
repairs made to parks facilities damaged by completed levee projects at Riverview,
Three Friends Fishing Hole and Russell Woods parks.
• Continued working with ECD on the Park Element component of the Comp Plan
update.
• Completed construction on the Wilson Playfield Synthetic Turf Replacement project.
Dedication was held September 6.
• Formally adopted the Kent Valley Loop Trails Master Plan.
• Substantially completed the park renovation work at Green Tree Park. A volunteer
event to do much of the work was held on September 20.
• Began consultant selection on the next Parks and Open Space Plan update.
Page I I
Page 122
Page 123
City of Kent
Parks, Recreation and Community Services
2014 Third Quarter Contributions Report
Page 124
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Parks, Recreation and Community Services
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Page 128
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Page 132
Page 133
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KENT
WAS III N G 7°N Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Director's Report - INFO ONLY
MOTION: INFO ONLY
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will inform the committee of noteworthy information and upcoming events.
EXHIBITS: None
i
BUDGET IMPACT: None
I
i
i
KENT
WASRINCTON
Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Dennis Higgins • Brenda Fincher
October 23, 2014 - 5:00 p.m.
Item Description Action Speaker(s) Minutes Page
Roll Call
Changes to Agenda
1. Approve minutes dated September 25, YES Council 02 01
2014
2. 2015 - 2019 Community Development YES Dinah Wilson / 10 07
Block Grant Consolidated Plan for Katherin Johnson
Housing and Community Development
and Funding Allocations - Approve
3. Consultant Agreement for Park Plan YES Hope Gibson 05 85
Update - Authorization
4. 2014 Third Quarter Fee-in-lieu Funds - YES Hope Gibson 05 107
Accept
5. 2014 Third Quarter Reports, YES Jeff Watling 08 111
Contributions Report and Sponsorships
Report - INFO ONLY
6. Director's Report — INFO ONLY NO Jeff Watling 05 135
Unless otherwise noted, the Parks and Human Services Committee meets the 4th Thursday of
each month at 5:00 p.m. in Council Chambers East, Kent City Hall,
220 4th Avenue South, Kent, 98032
For additional information or questions, please contact Teri Petrole at (253) 856-5101/
tpetroleCa)kentwa.gov
Any person requiring a disability accommodation should contact the City Clerk's Office at (253)
856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay
Service at 1-800-833-6388
Page 1
�II * T
Parks and Human Services Committee Agenda
Councilmembers: Deborah Ranniger, Chair • Dennis Higgins • Brenda Fincher
September 25, 2014 - 5:00 p.m.
Call to Order: Committee member Dennis Higgins called the meeting to order
at 5:00 p.m.
Roll Call: Committee member Dennis Higgins chaired the meeting absent
Committee Chair Debbie Ranniger, Committee member Brenda Fincher was
present, Council President Dana Ralph attended the meeting in Debbie
Ranniger's absence.
Changes to agenda: No changes
1. Minutes Dated July 24, 2014 - Approve
Committee member Fincher MOVED to approve the minutes dated July
24, 2014. Council President Ralph SECONDED. The item PASSED 3-0.
2. 2015 Washinaton State Arts Commission Proiect Support Grant -
Acceot
Cultural Programs Manager Ronda Billerbeck reported that the Washington State
Arts Commission (WSAC) has awarded the Kent Arts Commission a program
support grant for 2015. The funding will be used to support the presentation by
Hawaiian slack key guitarist John Keawe, as part of Spotlight Series. The
performance is October 11 at Kent Meridian High School and an educational
outreach activity will be conducted at Farrington Court Senior Living Community.
Ralph noted that the First Spotlight Series show is Friday, September 26 with
entertainment by Michael Kaeshammer at Kent Meridian Performing Arts Center.
Higgins remarked that he wasn't able to attend the recent Art Walk in downtown
Kent, but two of his co-workers did and they were very impressed with the
event and the work done by the city and the Kent Downtown Partnership.
Page 2
MOTION: Council President Ralph MOVED to recommend accepting the
$3,000.00 grant from Washington State Arts Commission and approving
the expenditure of funds in the Kent Arts Commission budget.
Committee member Fincher SECONDED. The item PASSED 3-0.
3. "I" CANN Fitness Equipment Donation - Accept
Parks, Recreation and Community Services Director Jeff Watling stated that the
South King County Community Activity Nutrition Network initiative ("I" CANN)
started through south King County cities and professionals from the health
community to try and sync all the healthy community initiatives and discover
how they can exchange information as well as lean on each other. This donation
was a direct result of work started last year. King County stepped forward to
coordinate the application for a Youth Facilities Grant. Upon award of funds
fitness equipment was purchased for all of the cities involved.
The City of Kent received $14,000.00 worth of outdoor fitness equipment to
replace aging equipment along an existing fitness trail in West Fenwick Park.
The equipment was purchased through Landscape Structures, a high quality
vendor that the city has worked with on many playground purchases. The
equipment will be installed by Park Operations staff. There are five pieces of
exercise equipment to work multiple sets of muscles.
Hope Gibson, Parks Planning and Development Manager first thanked Julie
Krueger from the City of Auburn who worked very had to coordinate the various
orders for the fitness equipment for all of the cities.
Watling confirmed to Committee Higgins that all the cities in South King County
applied collectively for the grant.
Fincher asked for more information on the equipment. Gibson said the
equipment will appeal to all ages. It is unscheduled and is modified equipment,
designed to take on all the rigors of the outdoors, as well as having the ability to
maintain durability for a number of years. There are a couple of these fitness
pieces at Tudor Square Park.
MOTION: Committee member Fincher MOVED to recommend Council
accept the fitness equipment donation from King County "I" CANN for
West Fenwick Park, valued at $14,000.00. Council President Ralph
SECONDED. The item PASSED 3-0.
Page 3
4. Well System Maintenance Easement - Authorize
Putting this item into context, Watling stated that the city has long been working
on an assemblage of Clark Lake Park. When done, it will be a 130 acre natural
park that will serve as a vital central park for the East Hill. Last year, staff was
successful in getting grants to purchase the Schulte property, as part of this
assemblage, through a mixture of King County Conservation Funding and RCO
funding.
David Galazin, Civil Attorney reported that Cris LeCompte and Maureen Korsmo-
LeCompte (collectively, "LeComptes") own a parcel of land adjacent to property
in the Clark Lake Park area that the City recently purchased. The LeComptes'
parcel is serviced by a domestic water supply well that is located on the City's
property, but the City has no use for the well. This Easement grants the
LeComptes the right to enter the City's property to use, access, inspect,
monitor, construct, reconstruct, restore, maintain and repair the domestic water
supply well.
The City has determined that the Well Agreement is no longer necessary, and
Cris LeCompte and Maureen Korsmo-LeCompte and the City desire to execute
this Termination to formally terminate and remove the Well Agreement, as
amended, from the real property records of King County. As stated in the
agreement, once the water is available to them, it is up to them whether to
connect and the easement will be available to them. Once approved, they will
agree to terminate the old well agreement that binds two property owners since
1988.
Higgins asked if no utilities were put in when street was widened - he feels the
site won't get water service in the future. David feels the city's intent is to
potentially purchase that property in the future.
Higgins asked if a well agreement obligation had occurred about a year ago.
David responded that the intent was to get the problem solved. It went through
review and with some archeological hang ups that went a little longer than
anticipated. The power was routed and a new line put in. PSE accidently
redirected the power on the property, there was an unavoidable backup, and
then it was redirected to the responsible parties by PSE.
Higgins asked about the cost to the city. Watling said the incident and the
complications of a well being on city owned property for a private property
owner is what precipitated this work and this is to identify a way to clean it up.
Galazin confirmed to the committee members that the responsibility and liability
is fully on the homeowners, not the city.
Page 4
MOTION: Council President Ralph MOVED to recommend Council
authorize the Mayor to sign the Well System Maintenance Easement
between the City of Kent and Cris LeCompte and Maureen Korsmo-
LeCompte, subject to terms and conditions acceptable to the City
Attorney and Parks Director. Committee member Fincher SECONDED.
The item PASSED 3-0.
S. Termination of Well Agreement - Authorize
Galazin stated that the whole intent is to get out of the well agreement because
of ambiguous terms and the need to get it better defined.
Dorothy J. Loyer, Robert Miller and Marjorie Miller entered into a Well
Agreement, dated December 28, 1988, encumbering two parcels of real
property. This Well Agreement was subsequently amended on February 28,
1989.
The City is the successor in interest to Dorothy J. Loyer, and the current owner
of one of the properties subject to the Well Agreement. Cris LeCompte and
Maureen Korsmo-LeCompte are the successors in interest to Robert and Marjorie
Miller, and the current owner of the other property subject to the Well
Agreement.
Higgins asked if the city sees any reason why the property owners may not sign
the agreement. Galazin replied no, the property owners are in full agreement.
Galazin confirmed to Council President Ralph that this takes away any of the
city's liability. It was clarified that the power source was on city property and
that the city may have paid for power for only a couple of months before PSE
turned the power off.
MOTION: Committee member Fincher MOVED to recommend Council
authorize the Mayor to sign the Termination of Well Agreement
encumbering properties currently owned by the City of Kent and Cris
LeCompte and Maureen Korsmo-LeCompte. Council President Ralph
SECONDED. The item PASSED 3-0.
Higgins commented that Clark Lake Park is already a great park and loved by
those fortunate enough to live close by and utilize it.
Page 5
6. Director's Report - INFO ONLY
Green Tree Park Renovation
Parks Director Watling thanked Council President Ralph and Committee member
Fincher for volunteering at Green Tree Park renovation. Watling said staff has
taken a strategic approach to taking care of the city's parks and this project is a
good example. He gave kudos to Parks Planning staff and the Park Operations
staff. These builds are advertised as one day events, but it takes a lot longer to
coordinate and complete than in one day.
Green Tree Park is located in the annexed Panther Lake, next to Emerald Ridge
Elementary School. The park received some new plantings, a rain garden, a new
playground, a sidewalk, and a trail that goes through the park, as well as
through the neighborhood. There were 130 volunteers that came to help.
Fincher enjoyed seeing all the neighbors come to help - from the kids, to the
parents, to the grandparents. Watling said it was great to have the
neighborhood partnership and to witness their ownership of the park.
Park Re-Naming
Watling thanked Council for passing the Ordinance naming Russell Road Park -
Hogan Park at Russell Road in honor of retired Mayor Isabel Hogan and her
many years of service to the community. The dedication is Saturday, October 4
at 10:00 a.m. at Russell Road Park.
Earthworks Park
Last year, staff had to initiate removal of some diseased poplar trees at
Earthworks Park. More trees have shown disease and need to come down. The
trees are not part of the historical design by Herbert Bayer and not required to
get permission for removal from the King County Landmarks Commission, but
staff invited representatives to tour the park to discuss the project to keep them
informed.
Ralph commented on the importance of making sure the neighbors in that area
are made aware of the tree removable because the poplars have been there
many years and may have significance to them as well. She stated her
appreciation of the time taken to inform the public of why we have to take the
trees out.
Parks and Recreation Commission
Watling reported that the Parks and Recreation Commission recruitment ran
through the end of summer and sixty applications were submitted. They were
reviewed by the Mayor and Watling. The goal is to interview over the next few
weeks and make recommendations at the first City Council meeting in
November. The kick off for the commission will be the beginning of 2015. This
Page 6
aligns well with the Parks Plan Update schedule. It will be one of the first tasks
the group will be working on. It is a very impressive pool of candidates and staff
is excited to begin working with a hardworking group of residents.
Fincher asked how the residents will be notified of the tree removal project at
Earthworks Park. Watling responded that Garin Lee, Park Operations
Superintendent, will work closely with Toni Azzola and the neighborhood groups.
Higgins adjourned the meeting at 5:32 p.m.
Respectively submitted,
Ter, Pefro xz
Teri Petrole
Council Committee Secretary
Page 7
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
KEN T Fax: 253-856-6050
WAS A IN°-°" Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Dinah Wilson, Human Services Planner
Katherin Johnson, Housing and Human Services Manager
SUBJECT: 2015-2019 Community Development Block Grant Consolidated
Plan for Housing and Community Development and Funding
Allocations - Approve
MOTION: Recommend Council approval of the Proposed Community
Development Block Grant 2015-2019 Consolidated Plan for Housing
and Community Development, including funding allocations and
contingency plans, and authorize the Mayor to execute the
appropriate certifications and agreements.
SUMMARY: The City of Kent receives Community Development Block Grant
(CDBG) funds from the U.S. Department of Housing and Urban Development
(HUD) as an Entitlement City. To receive this funding, the City is required to
submit a Five-Year Consolidated Plan for Housing & Community
Development. Although the City submitted a five-year plan for 2013-2017,
the City is required to resubmit its Consolidated Plan as part of the King
County Home Consortia. Once the 2015-2019 Consolidated Plan is
authorized, the 2013-2017 Consolidated Plan will be rendered invalid.
Prior to the beginning of each year of the Consolidated Plan, the City must
inform HUD and the community of the specific actions that the City will
execute to implement the objectives and strategies of the Consolidated Plan;
this is outlined in the 2015 Action Plan, which is included in the Consolidated
Plan (AP-15 to AP-90). The Action Plan also includes the allocation of
estimated resources that will be used to carry out the objectives and
strategies, and a description of each program that will receive funds. The
Human Services Commission recommends that a major portion of CDBG
funds be used to support the City's Home Repair Program. This program
serves many low-income, disabled and senior homeowners in Kent by
providing needed repairs. The program also ensures that a portion of Kent's
low/moderate-income housing stock is maintained and preserved.
Page 8
Citizen Participation: On September 30, 2014, the City of Kent published a
public notice on its website and informed the community, organizations, and
stakeholders that the Draft 2015-2019 Consolidated Plan was available for
review and comment for a period of thirty (30) days. On October 16, 2014,
the Human Services Commission held a public hearing for the purpose of
taking comments on the 2015-2019 Consolidated Plan.
Human Services Commission Recommendations: The Human Services
Commission reviewed and approved the 2015-2019 Consolidated Plan and
recommendations for CDBG funding for 2015.
EXHIBITS:
2015-2019 Consolidated Plan for Housing and Community
Development
Application for Federal Assistance
CDBG Certifications
CDBG Budget and Contingency Plan
BUDGET IMPACT: The estimate of $914,731.00 may increase or decrease
depending upon the final federal appropriations bill Congress passes.
Therefore, the recommended funding includes a contingency plan to address
any potential fund changes that may occur when Congress adopts the 2015
budget. The following budget accounts are impacted by the budget: B00115,
B00215, B00415 and B200**.
Page 9
Executive Summary
ES-05 Executive Summary- 91.200(c), 91.220(b)
1. Introduction
The Consolidated Plan for Housing and Community Development is a report which informs the
community,stakeholders and the Department of Housing and Urban Development(HUD) how the City
of Kent (hereinafter referred to as"the City")will invest its Community Development Block Grant from
2015-201p. The report also identifies the objectives and strategies that will guide the City's investment.
Objectives and strategies are fueled by the City's overarching goal to build a healthy community.
2. Summary of the objectives and outcomes identified in the Plan
The outcomes and objectives are as follows:
• Accessibility to decent housing
• Accessibility to a suitable living environment
• Accessibility to economic opportunities
To accomplish these outcomes and objectives,the City invests in programs that meet community basics,
increase self-reliance, strengthen children and families,and build a safer community.[1]
3. Evaluation of past performance
In 2013,the City realized significant gains on its investments and improved the lives of many
Kent residents.[1] Outcomes were as follows:
Accessibility to decent housing
• 111 households received home repair assistance '..
• 53 persons received transitional housing and case management
• 5 individuals received shelter
Accessibility to suitable living environment
• 147 persons received financial assistance and case management for housing
• 14 persons received medical services '.....
Consolidated Plan KENT 1
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Page 10
0 628 persons received culturally responsive food
Accessibility to economic opportunities
0 15 persons enrolled in micro-enterprise business training classes
0 13 new micro-enterprise businesses were created or developed
[1jData from 2013 was the most current data available when this document was drafted.
4. Summary of citizen participation process and consultation process
The City of Kent, Division of Housing and Human Services,consulted with intercity departments,
government agencies, public and private agencies, mental health organizations, the local housing
authority,organizations serving persons with HIV/AIDS, agencies serving people with disabilities,
refugee and immigrant organizations,organizations working with seniors,faith-based institutions,the
business community, Department of Social and Health Services,and foundations.
The City published a draft Consolidated Plan and Notice of Public Hearing on the City of Kent website. A
public hearing was held on October 16,2014.
S. Summary of public comments
6. Summary of comments or views not accepted and the reasons for not accepting them
7. Summary
In summary, Kent residents,stakeholders,service providers and others consulted during the citizen
participation process support the outcomes and objectives of the Consolidated Plan for Housing and
Community Development. The remainder of this report will provide details on how the City proposes to
prioritize its investment.
Consolidated Plan KENT 2
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Page 11
The Process
PR-05 Lead & Responsible Agencies - 91.200(b)
1. Describe agency/entity responsible for preparing the Consolidated Plan and those
responsible for administration of each grant program and funding source
The following are the agencies/entities responsible for preparing the Consolidated Plan and
those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency KENT
CDBG Administrator
HOPWA Administrator
HOME Administrator
HOPWA-C Administrator
Table 1—Responsible Agencies
Narrative
The City of Kent, Housing and Human Services Division, is the lead agency for the CDBG Program.
Katherin Johnson, Housing and Human Services Manager, is the program administrator.Dinah Wilson,
CDBG Coordinator, is the primary staff responsible for the day to day implementation of the program.
The City also worked closely with the King County Housing Authority(KCHA),which manages over 3,000
units of housing,including 546 public housing units in Kent. KCHA also provides Section 8 Housing
Choice Vouchers to another 1,321 low/moderate income households in the City[1]. KCHA gives
preference for housing to families with children,seniors or disabled persons. Detailed information about
KCHA is provided in the Public Housing sections of this document.
In addition,several non-profit agencies are responsible for administering programs funded by CDBG and
were consulted during the development of the Consolidated Plan. These agencies are listed in the
Annual Action Plan section of this document.
[1]KCHA data base for addresses of Section 8 Vouchers located in one of the three primary zip codes in
the City(98030,98031,and 98032).
Consolidated Plan Public Contact Information
Katherin Johnson
Housing and Human Services Manager
Consolidated Plan KENT 3
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Page 12
City of Kent
220 4th Ave S
Kent,WA 98032
253.856.5070
kjohnson@kentwa.gov
Consolidated Plan KENT 4
OMB contra No:2So6.0117(exp.07/31/2015)
Page 13
PR-10 Consultation - 91.100, 91.200(b), 91.215(I)
1. Introduction
The City of Kent consulted with multiple entities, including South King County cities (the cities of Auburn
and Federal Way are the two other entitlement cities in South County),the King County Housing
Authority, King County Department of Community and Human Services, nonprofit agencies delivering
services in Kent and the sub-region and Washington State Department of Social and Health Services.
The City of Kent carries out homeless planning and coordination as a regional issue. Kent works with the
Committee to End Homelessness, King County, cities, mainstream systems,Safe Harbors, housing
funders,community agencies, United Way,the private sector(including businesses),and homeless
people.
Provide a concise summary of the jurisdiction's activities to enhance coordination between
public and assisted housing providers and private and governmental health,mental health
and service agencies (91.215(1)).
Kent Housing and Human Services Division meets regularly with other King County jurisdictions,public
housing authorities and State Departments to develop strategies and implement plans to improve the
quality of service and access for low-income residents in the city and throughout the region.
Additionally,the City participates in quarterly meetings with King County staff,including the Public
Health Seattle/King County,to review implementation and delivery of services funded through regional
efforts.The City will continue to participate in the Committee to End Homelessness,funding review
panels for Continuum of Care(CoC), Emergency Shelter Grant and McKinney funding.
In 2012,the Coordinated Entry program was launched providing a single point of entry for homeless
families. Housing providers,funders and government agencies provide support to this program. Kent
staff participates on the advisory board forthe.project. Unless there is a legitimate reason not to
participate, housing providers contracting with the city must participate in Coordinated Entry and Safe
Harbors,the Seattle/King County Homeless Information Management System (HMIS) program.
Describe coordination with the Continuum of Care and efforts to address the needs of
homeless persons(particularly chronically homeless individuals and families,families with
children,veterans,and unaccompanied youth)and persons at risk of homelessness
McKinney Continuum of Care-Supportive Housing Program (SHP)
SHP funds support transitional housing and related supportive services for people moving from
homelessness to independent living,as well as permanent supportive housing for persons with
disabilities. McKinney SHP funds are competitive federal dollars through the U.S. Department of Housing
Consolidated Plan KENT S
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Page 14
and Urban Development(HUD).A Consolidated Application for SHP funds is submitted to HUD each year
by the Seattle -King County CoC,which includes Seattle,all suburban communities,and King County.
McKinney funding is critical to our region's implementation of the Ten-Year Plan to End Homelessness in
King County.These funds help homeless persons meet three goals:
• Achieve residential stability
• Increase their skill levels and/or incomes
• Strengthen their ability to influence decisions that affect their lives
Since 1995,the City of Seattle and King County have applied for these funds on behalf of a regional
consortium of service providers, and administered distribution of the money to approximately 70
programs operating throughout the county. Each program has a focus on a specific audience--families,
single adults,single women and single men,victims of domestic violence,veterans or persons with
severe mental illness.
The Supportive Housing Program component of McKinney specifically helps people make the transition
from homelessness to independent living.Other McKinney programs are the Emergency Shelter Grants
Program for emergency shelter;Shelter Plus Care for permanent supportive housing, and Section 8
Moderate Rehabilitation for Single Room Occupancy Dwellings for Homeless Individuals, another
permanent housing option.
The Ten-Year Plan to End Homelessness in King County offers a blueprint for how the region will
work collaboratively to confront the issues that cause homelessness and create the housing and
supportive services needed to end homelessness for the thousands of men,women and children who
are not permanently housed.The plan, introduced in March 2005, has been approved by the
Metropolitan King County Council and endorsed by cities representing 85 percent of the county's
population, including Kent, as well as by dozens of social organizations and faith communities
countywide.The Committee to End Homelessness in King County, made up of representatives from
business,faith,social services,government, homeless and formerly homeless people and advocacy
groups, is working to implement the Ten-Year Plan to End Homelessness in King County.The Plan calls
for prevention of homelessness where possible,creation of new permanent housing,and providing
supportive services to those who need them to maintain housing.
Describe consultation with the Continuum(s)of Care that serves the jurisdiction's area in
determining how to allocate ESG funds, develop performance standards and evaluate
outcomes,and develop funding,policies and procedures for the administration of HMIS
To receive McKinney funding, HUD requires applicants to work through a local Continuum of Care. For
Seattle and King County,the Continuum of Care encompasses programs and activities within the borders
of King County, including Seattle.ln June 2014,The Committee to End Homelessness (CEH) in King
County was approved by the local CoC to represent its interests pursuant to CoC interim rule
Consolidated Plan KENT 6
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Page 15
578.5(b). CEH Governance sets funding priorities and needs for our region,and includes representatives
from healthcare,criminal justice, business, local government,faith-based organizations,elected officials,
philanthropy, education,organizations and projects serving homeless subpopulations (including
homeless individuals),etc. Kent staff participates in regional planning activities,and staff formerly
served on the CoC Governance Board.
2. Describe Agencies,groups,organizations and others who participated in the process
and describe the jurisdictions consultations with housing,social service agencies and other
entities
i
i
Consolidated Plan KENT 7
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Page 16
Table 2—Agencies,groups,organizations who participated
1 Agency/Group/Organization Jewish Family Services of Seattle
Agency/Group/Organization Type Services-Employment
What section of the Plan was addressed by Homeless Needs-Families with children
Consultation? Economic Development
How was the Agency/Group/Organization Agency was provided with a draft of the
consulted and what are the anticipated outcomes Consolidated Plan,surveyed and conducted
of the consultation or areas for improved key informant interview. Outcomes include
coordination? improved access to homeless housing and
services:.
2 Agency/Group/Organization Kent Youth and Family Services
Agency/Group/Organization Type i' Housing
Services-Children
What section of the Plan was addressed by Homeless Needs-Families with children
Consultation?
How was the Agency/Group/Organization Agency was provided with a draft of the
consulted and what are the anticipated outcomes Consolidated Plan,surveyed and conducted
of the consultation or areas for improved key informant interview.Outcomes include
coordination? improved access to youth housing and
i
services:'
3 Agency/Group/Organization CATHOLIC COMMUNITY SERVICES OF
WESTERN WASHINGTON
Agency/Group/Organization Type Housing
Services-Housing
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
What section of the Plan was addressed by Homeless Needs-Chronically homeless
Consultation? Homelessness Needs-Veterans
Homelessness Needs- Unaccompanied youth
Non-Homeless Special Needs
How was the Agency/Group/Organization Agency was provided with a draft of the
consulted and what are the anticipated outcomes Consolidated Plan,surveyed and conducted
of the consultation or areas for improved key informant interview. Outcomes include
coordination? improved access to homeless housing and
services.
Consolidated Plan KENT 8
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Page 17
Identify any Agency Types not consulted and provide rationale for not consulting
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with
the goals of each plan?
Continuum of Care King County The goals of Kent's Strategic Plan align with the goals of
the Continuum of Care to meet the needs of homeless
in the community and reduce the risk of homelessness.
Table 3—Other local/regional/federal planning efforts
Describe cooperation and coordination with other public entities, including the State and any
adjacent units of general local government, in the implementation of the Consolidated Plan
(91.215(1))
The City of Kent works with the State of Washington and King County in the implementation of the
Consolidated Plan through participation on committees,review panels,boards and planning groups.The
City coordinates funding opportunities where possible with other jurisdictions.The city works with state
and county funders to assist non-profit organizations develop funding packages with multiple funding
streams to provide housing for homeless and those at-risk of becoming homeless.
Narrative
Consolidated Plan KENT 9
OMB Control No:2506-0117(exp.07/31/2015)
j
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Page 21
NA-50 Non-Housing Community Development Needs - 91.415, 91.215 (f)
Describe the jurisdiction's need for Public Facilities:
The City of Kent has several key public facilities,owned by nonprofit organizations that are located
within the city. These include, but are not necessarily limited to,the following:
• Alliance Center
• Catholic Community Services
• Domestic Abuse Women's Network(DAWN)
• Dynamic Partners
• Health Point
• Kent Youth and Family Services-Administrative Facility and Watson Manor Transitional Housing
• King County Housing Authority Buildings
• Mercy Housing
• Pediatric Interim Care Center
• YWCA-Anita Vista Transitional Housing
The City may use CDBG capital funds for public facility improvements and infrastructure updates. This
will be determined on a case-by-case basis.
The City needs additional space in neighborhoods to provide recreational and afterschool activities to
improve accessibility to low income families and individuals.The City is currently working to improve
connectivity in neighborhoods so residents can bike or walk to schools and parks.
The City of Kent and South King County need a facility to co-house human services organizations that
serve ethnic/racial populations or new residents. New residents are broadly defined as anyone born
outside of the United States who moved to the United States as a refugee or immigrant and speaks
English as a Second Language,is learning to speak ESL,or is non-English Proficient.
How were these needs determined?
The City of Kent's Parks and Open Space Plan adopted in 2010 used public input,demographic data and
usage data to set the goals and policies.
The need for an ethnic based facility was determined through the Preserving and Strengthening Ethnic-
Based Community Organizations Capacity Assessment interviews,discussions between human services
staff and community leaders, meetings between the Mayor's Office and community leaders,and
feedback from Kent Cultural Diversity Initiative Group participants. The City is interested in participating
in determining a response to this need.
Consolidated Plan KENT 13
OMB Control No:250e-0117(exp.07/31/2015)
Page 22
Describe the jurisdiction's need for Public Improvements:
The City does not anticipate using CDBG funds for public improvements; public improvement needs are
supported by other City funds.
How were these needs determined?
Public improvement needs within the City are determined by city staff,community and life cycle.
Describe the jurisdiction's need for Public Services:
The City of Kent has been impacted by the poor economy of the last several years.Agencies providing
public services in the city have had funding cuts at all levels including federal,state and county.
Additionally the sharp increase in the number of residents living in poverty or with low and moderate
incomes has increased the demand for services particularly those addressing basic needs.The City
anticipates using the full 15%of its CDBG allocation to support public services programs over the five-
year Consolidated Plan period.
i
How were these needs determined?
The public services needs were determined using demographic information, needs assessments,
unemployment rates,welfare caseloads and public input.The determination to use up to the full
federally allowed amount of CDBG funds for public services projects was determined in consultation
with nonprofit organization,stakeholders and community leaders. The City also arrived at this decision
by considering comments received through a Citizen Participation Survey,at the public hearing,and
i
other written comments.
Based on the needs analysis above,describe the State's needs in Colonias
Consolidated Plan KENT 14
oona control No:2506-0117(exp.07/31/2015)
Page 23
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MA-50 Needs and Market Analysis Discussion
Are there areas where households with multiple housing problems are concentrated?
(include a definition of"concentration")
Housing conditions vary throughout Kent, both in quality and age as noted by the following discussion of
housing in Kent neighborhoods:
Valley Neighborhoods
Housing in the valley neighborhoods is considerably older than in the plateau neighborhoods-with the
exception of homes recently built in the northern sector of the North of James neighborhood and a few
infill units in the South of Willis neighborhood.The generally good quality of construction and size of
these new homes reflects a strong confidence on the part of investors and owners and bodes well for
the continued viability of the surrounding area. In addition, both neighborhoods show signs of owner
investment in the older housing stock,demonstrated by improved condition and recent rehabilitation of
some homes.
While there are some exceptions, most blocks contained a mix of both well-maintained and poorly-
maintained units.As a general rule, houses located near the railroad tracks are in worse condition than
houses further from the tracks. Neighborhoods would benefit from continued support of the housing
rehabilitation program to improve some of the more dilapidated homes.
West Plateau Neighborhoods
Homes in the West Plateau area have experienced deterioration due to a number of factors.There has
been an increase in the number of rental units owned by out-of-state landlords,an increase in the
number of low-income families living in the area, and deferred maintenance on many units. Poor
economic conditions may signal continued deterioration, particularly in Del Mar West where over one-
half of the housing shows a need for improvement. Programs to arrest and reverse this decline might be
considered in the future.
East Hill Neighborhoods
East Hill Neighborhoods contain a greater number of well-maintained housing,with the exception of
some neighborhoods with deteriorating units.The overall condition of housing in the East Hill
neighborhoods is much better than in the valley.The Panther Lake area has a greater mix of single
family owned neighborhoods vs. rental homes.There is a good mix of older,fairly well-maintained to
well-maintained housing in newer neighborhoods. While there are exceptions,overall, housing in the
Panther Lake area is in fair to good condition. It must be noted that this recent annexation area is not
yet recognized in HUD's system and is therefore not represented in any of the tables in this document.
Consolidated Plan KENT 25
OMB Control No:2506-0117(exp.07/31/2015)
Page 34 '..
The Panther Lake area also has approximately eight Manufactured/Mobile home parks. The Kenton Firs
area has more poorly maintained neighborhoods of manufactured housing with considerable
homeownership. Residents of the Pontera Logo neighborhood pay lot space rent. Because of age and
condition, both developments benefit from the home repair program.
Are there any areas in the jurisdiction where racial or ethnic minorities or low-income
families are concentrated? (include a definition of"concentration")
As stated previously, housing conditions vary throughout the neighborhoods highlighted-above. Low-
income households are located throughout the city.There is a high concentration on the valley floor and
East Hill. Racial and ethnic minorities are most highly concentrated on the East Hill.
What are the characteristics of the market in these areas/neighborhoods?
The valley floor has the most affordable housing in the City both for home ownership and to rent. East
Hill rents vary as do home ownership opportunities.The majority of the subsidized housing is on East
Hill.The highest concentration of senior housing is in the Valley.The greatest majority of the senior
housing is subsidized. Neither area has a large selection of housing appropriate for large or extended
families which are needed by the racial and ethnic communities.
Are there any community assets in these areas/neighborhoods?
Community assets include the people,micro-enterprise and small businesses, produce markets,faith-
based institutions,schools, community spaces, King County Housing Authority and its residents, ethnic
restaurants,grocery stores,an event center;etc.
Are there other strategic opportunities in any of these areas?
The City is working on the Kent East Hill Revitalization Project and will weigh investing in other
communities. Lessons learned from KEHR will serve as a marker.
Consolidated Plan KENT 26
OMB Control No:2506-0117(exp.07/31/2015)
Page 35
Strategic Plan
SP-05 Overview
Strategic Plan Overview
The Strategic Plan includes several key points:
® Geographic Priorities: Based on its analysis of needs,the City decided not to set priorities on a
geographic basis;rather,residents in all areas of the City have priority needs. Priority Needs:
This section will explain the rationale for establishing priorities based on data, citizen
participation, resident/stakeholder survey results, interviews, etc, Influence of Market
Conditions:The Strategic Plan will include a housing strategy,which will indicate how the
characteristics of the housing market influenced the City's decisions on how to allocate funds;
e.g., rental assistance, rehabilitation of old units and/orthe acquisition of existing units.
Anticipated Resources: Anticipated resources serve a primary role in determining strategies
and goals. Institutional Delivery Structure:This section identifies potential sub-recipients and
partners that will undertake the objectives outlined in the Strategic Plan.Goals:The U.S.
Department of Housing and Urban Development(HUD)selected twenty-two(22) Goal Outcome
Indicators that jurisdictions must use to specify proposed numeric accomplishments that the
City aspires to achieve during the five-year Strategic Plan;goals must connect with priority
needs. Public Housing: Explains how the City's Strategic Plan meets the needs of public housing
residents and King County Public Housing developments. Barriers to Affordable Housing:This
section identifies the City's strategies for removing or mitigating public policies that are barriers
to affordable housing. Homelessness Strategy:This section describes the City's strategy for
reducing and ending homelessness through outreach,shelter activities,rapid re-housing,and
homeless prevention. It includes both housing and supportive services. Lead-based Paint
Hazards:This section covers the proposed actions the City will take to evaluate and reduce lead-
based paint hazards.Anti-Poverty Strategy:This section will summarize the City's goals,
programs,and policies for reducing family poverty. Monitoring: In this area,the City will
describe the standards and procedures used to monitor sub-recipients.
Consolidated Plan KENT 27
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SP-10 Geographic Priorities- 91.415, 91.215(a)(1)
Geographic Area
Table 12-Geographic Priority Areas
General Allocation Priorities
Describe the basis for allocating investments geographically within the state
Consolidated Plan KENT 28
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SP-25 Priority Needs - 91.415, 91.215(a)(2)
Priority Needs
Table 13—Priority Needs Summary
1 Priority Need Name Basic Needs Services
Priority Level High
Population Extremely Low
Low
Large Families
Families with Children
Elderly
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
Mentally III
Chronic Substance Abuse
veterans
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Alcohol or Other Addictions
Victims of Domestic Violence
Geographic Areas
Affected
Associated Goals Basic Needs
Description Basic human needs such as food,shelter,health care, etc.
Basis for Relative
Priority
2 Priority Need Name Affordable Housing
Priority Level High
Consolidated Plan KENT 29
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Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Elderly
Geographic Areas
Affected
Associated Goals Affordable Housing to homeless and those at risk
Description Standard housing costing less than 30%of household income
Basis for Relative
Priority
3 Priority Need Name Economic Opportunities
Priority Level High
Population Extremely Low
Low
Moderate
Middle
Large Families
Families with Children
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
veterans
Geographic Areas
Affected
Associated Goals Increase Self Sufficiency
Description Job training,micro enterprise development,small business development,
Basis for Relative
Priority
4 Priority Need Name Services for at risk seniors
Priority Level High
Consolidated Plan KENT 30
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Population Extremely Low
Low
Elderly
Frail Elderly
Geographic Areas
Affected
Associated Goals Decrease isolation of at-risk seniors
Description Medical, in home care and transportation services
Basis for Relative
Priority
5 Priority Need Name Planning and Administration'
Priority Level High
Population Extremely Low
Low
Moderate
Large Families
Families with Children
Elderly
Public Housing Residents
Chronic Homelessness
Individuals
Families with Children
Mentally III
Chronic Substance Abuse
veterans
Persons with HIV/AIDS
Victims of Domestic Violence
Unaccompanied Youth
Elderly
Frail Elderly
Persons with Mental Disabilities
Persons with Physical Disabilities
Persons with Developmental Disabilities
Persons with Alcohol or Other Addictions
Persons with HIV/AIDS and their Families
Victims of Domestic Violence
Non-housing Community Development
Consolidated Plan KENT 31
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Geographic Areas
Affected
Associated Goals Planning and Administration
Description Plan and implement strategies to improve quality of life in the community
for low and moderate income residents.
Basis for Relative
Priority
Narrative (Optional)
I
it
Consolidated Plan KENT 32
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Page 41
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SP-40 Institutional Delivery Structure - 91.415, 91.215(k)
Explain the institutional structure through which the jurisdiction will carry out its consolidated plan
including private industry,non-profit organizations,and public institutions.
Responsible Entity Responsible Entity Role Geographic Area Served
Type
City of Kent Government Economic Jurisdiction
Development
Homelessness
Non-homeless special
needs
Planning
public facilities
i
public services
Table 15-Institutional Delivery Structure
Assess of Strengths and Gaps in the Institutional Delivery System
i
Generally,the institutional delivery system Is strong; however,a few gaps exist. Gaps include:
Consistent loss and decrease of funds to human services agencies
Loss or temporary closing of human services agencies due to decrease in or lack of funding-EBCOs
and small organizations are especially at-risk
i
Strengths in the system include:
Tremendous collaboration between nonprofits,businesses,faith-based institutions,government,
foundations,residents,the Public Housing Authority,etc.
Support of human services from City leadership
Strong homeless service provider system
Strong domestic/sexual assault prevention services system
Educational institution located in Kent and surrounding communities
Visionary leaders who are recognizing and support the needs of the residents of Kent and King
County
Availability of services targeted to homeless persons and persons with HIV and mainstream
services
Consolidated Plan KENT 35
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I
Page 44
Homelessness Prevention Available in the Targeted to Targeted to People
Services Community Homeless with HIV
Homelessness Prevention Services
Counseling/Advocacy X X
Legal Assistance X
Mortgage Assistance X
Rental Assistance X X
Utilities Assistance X
Street Outreach Services
Law Enforcement X
Mobile Clinics X X
Other Street Outreach Services X X
I
Supportive Services
Alcohol& Drug Abuse X X
Child Care X
Education X
Employment and Employment
Training X X
Healthcare X X
HIV/AIDS X
Life Skills X X
Mental Health Counseling X X
Transportation X
Other
Table 16-Homeless Prevention Services Summary
Describe how the service delivery system including, but not limited to,the services listed
above meet the needs of homeless persons(particularly chronically homeless individuals and
families,families with children,veterans and their families, and unaccompanied youth)
The King County Committee to End Homelessness has developed a plan to coordinate the delivery of
services throughout King County.While the system provides many services the length of the recession
has impacted the ability of the system to meet the ever growing need particularly of families and youth.
The budget crisis being faced by the State,County and City has resulted in cuts to mental health,
primary medical,substance abuse and housing services at a time when the homeless population is
growing.There is a critical need for employment, housing support services, mental health treatment and
housing assistance in order to move people from homelessness to being housed.
For those able to access the system there are opportunities to move out of homelessness.
Consolidated Plan KENT 36
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Describe the strengths and gaps of the service delivery system for special needs population
and persons experiencing homelessness, including, but not limited to,the services listed
above
Strengths
The county-wide systems for both homelessness and special needs allow funders and providers to
coordinate services more effectively.This has resulted in having a single point of entry for homeless
families and a county supported veteran services program. Services are coordinated at a regional level.
Gaps
There are still gaps in the system that in part are a result of the current economic crisis.There are more
homeless now than five years ago and include:
Youth and Young Adults
Immigrants and Refugees
Families
Veterans
Services across the board are limited for veterans. Immigrants and refugees are without the resources to
maintain their housing after government support is exhausted.The lack of employment opportunities
for everyone has had a significant impact on the number of homeless and a reduction in opportunities
for persons with special needs.
Provide a summary of the strategy for overcoming gaps in the institutional structure and
service delivery system for carrying out a strategy to address priority needs
Service gaps will require additional funding resources that are currently not available.The City of Kent
will continue to work with providers to develop strategies that will expand the use of resources by
removing silos that have kept providers from being able to meet emergent needs.The institutional
structure in King County has undergone significant change in the past five years and is currently working
well.
Consolidated Plan KENT 37
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SP-45 Goals - 91.415, 91.215(a)(4)
Goals Summary Information
Sort Goal Name Start nd Category Geographic Needs Funding Goal Outcome
E
Order Year Year Area Addressed Indicator
1 Basic Needs 2015 2019 Homeless Basic Needs CDBG: Public service
Non-Housing Services $445,875 activities other
Community General than
Development Fund: Low/Moderate
$1,000,000 Income
Housing
Benefit:
370 Persons
Assisted
2 Affordable 2015 2019 Affordable Affordable CDBG: Public service
Housingto Housing Housing $3,038,280 activities for
homeless and Homeless General Low/Moderate
those at risk Fund: Income
$1,105,000 Housing
Benefit:
I
80 Persons
Assisted
Homeowner I
Housing
Rehabilitated:
450
Household
Housing Unit
Homeless
Person
Overnight
Shelter:
5 Persons
Assisted
Consolidated Plan KENT 38
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Sort Goal Name Start End Category Geographic Needs Funding Goal Outcome
Order Year Year Area Addressed Indicator
3 Increase Self 2015 2019 Non-Housing Economic CDBG: Businesses
Sufficiency Community Opportunities $132,000 assisted:
Development 150 Persons
Employment, General Assisted
Training, Fund
Education
851,600
4 Decrease 2015 2019 Non-Homeless Services far at CDBG: Public service
isolation of at- Special Needs risk seniors $50,000 activities other
risk seniors than
General Low/Moderate
Fund Income
Housing
160,000 Benefit:
1,020 Persons
Assisted
5 Planning and 2015 2019 Planning and Planning and CDBG: Other:
Administration Administration Administration $914,500 0 Other
Table 17—Goals Summary
Goal Descriptions
1 Goal Name Basic Needs
Goal Basic needs such as food,financial assistance, clothing,community meals, health
Description care
2 Goal Name Affordable Housing to homeless and those at risk
Goal Transitional and permanent housing, rehabilitation assistance for those at risk of
Description homelessness
3 Goal Name Increase Self Sufficiency
Goal Economic opportunities such as micro-enterprise development,services for youth
Description with intellectual disabilities
4 Goal Name Decrease isolation of at-risk seniors
Goal Congregate meal with socialization and life skill training in a culturally appropriate
Description manner
Consolidated Plan KENT 39
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5 Goal Name Planning and Administration
Goal Development and administration of the CDBG Program. Community and homeless
Description planning.
Estimate the number of extremely low-income, low-income,and moderate-income families
to whom the jurisdiction will provide affordable housing as defined by HOME 91.315(b)(2)
Kent does not receive HOME funds as a direct entitlement;and therefore,does not directly provide
housing.The City supports Housing Stability by providing financial assistance to help families to move
into housing or stay in housing.The City also supports transitional housing that provides housing to
homeless women and women with children.Over a five-year period,70 households will be assisted.
SP-65 Lead-based Paint Hazards-91,415, 91.215(i)
Actions to address LBP hazards and increase access to housing without LBP hazards
The Residential Lead-Based Paint Hazard Reduction Act of 1992 seeks to identify and mitigate sources of
lead in the home. A high level of lead in the blood is particularly toxic to children aged 6 and younger.
Lead can damage the central nervous system;cause mental retardation,convulsions, and sometimes
death. Even low levels of lead can result in lowered intelligence, reading and learning disabilities,
decreased attention span, hyperactivity and aggressive behavior.
A leading source of lead in the home is lead-based paint. Deteriorating paint,friction in sliding windows,
lead on impact surfaces,as well as unsafe renovation practices can result in the accumulation of dust in
the house and lead in the soil.,
The presence of deteriorating paint,lead-contaminated dust, based paint hazards.According to a 1999
national survey of homes, 27%of all homes in the United States had significant lead-based paint(LBP)
hazards.The national survey found that location in the country was a factor in the probability of
hazards.Significant LBP hazards are more prevalent in the northeast(43%)than in the west(19%).
Age of housing is also important and commonly used to estimate the risk of significant hazards in the
home. Lead was banned from residential paint in 1978.The 1999 national survey found that 67°%of
housing built before 1940 had significant LBP hazards.This declined to 51%of houses built between
1940 and 1959,10%of houses built between 1960 and 1977 and just 1%after that.
While housing in Kent is relatively new,3%was constructed prior to 1940, 6%between 1940 and 1959,
and 37%between 1960 and 1979. Given the changes in housing in Kent between 1990 and 2000,date
of construction is the best indication of level of risk.
City of Kent home repair staff is trained in Safe Work Practices and presumes the presence of lead on
repairs to housing built prior to 1978, meaning that safety measures are in place. Kent home repair staff
has access to certified risk assessment inspectors when needed.
Consolidated Plan KENT 40
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Home repair staff does not renovate six square feet or more of painted surfaces in interior projects or
more than twenty square feet of painted surfaces for exterior projects in housing,childcare facilities or
schools;therefore,federal law does not require that staff provide lead-based paint informational
materials to homeowners.Auditors may verify this by reviewing home repair work orders.
How are the actions listed above integrated into housing policies and procedures?
City of Kent home repair staff is trained in Safe Work Practices and presumes the presence of lead on
repairs to housing built prior to 1978,meaning that safety measures are in place. Kent home repair staff
has access to certified risk assessment inspectors when needed. In addition,the City identifies and
mitigates the source of lead in Kent homes by:
Assuring that homeowners served by the Home Repair Program receive and comprehend the Lead
Based Paint informational materials
Assuring that Home Repair staff uses the Lead-Safe Housing Rule Checklist for General Compliance
Documentation as a guide to verify compliance with lead-based paint rules and that a Lead-Safe Housing
Rule Applicability Form is completed on every Home Repair client
• Assuring adherence to and enforcement of lead-based paint abatement regulations
Consolidated Plan KENT 41
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Page 50
SP-70 Anti-Poverty Strategy- 91.415, 91.2150)
Jurisdiction Goals, Programs and Policies for reducing the number of Poverty-Level Families
Poverty is an issue facing almost 25%of Kent's residents.Although the City of Kent is a strong hub for
business development and transportation to other areas providing job opportunities, rising
unemployment rates caused by the current recession has forced many employers to downsize.The
number of young and fragile families,often with one or more children, is growing.
Among the more expensive items for families to maintain are housing and utility costs, child care and
transportation.The current,tenuous state of the human service infrastructure is creating further strain
on low/moderate-income people seeking ortrying to maintain employment. The City's anti-poverty
strategy focuses on reducing the high cost of basic human needs while seeking innovative solutions to
increasing basic income and the provision of supportive services.
A key part of the strategy is to provide a range of housing at affordable levels. Affordable rental
assistance is provided to over 3,000 low/moderate-income Kent households through the King County
Housing Authority and other sponsors of the Section 8 rental assistance program.The City supports the
provision of additional vouchers for low-and moderate-income persons paying more than affordable
rents.
For persons without housing or at-risk of eviction or displacement, Kent area homeless providers offer a
continuum of housing and services in a cooperative effort through the Seattle/King County Continuum
of Care,the South King Council of Human Services and the South King County Homeless Alliance,The
City, in cooperation with other jurisdictions and providers will continue to pursue effective solutions to
ongoing issues affecting individuals and families at or below 80%of the median income.To the greatest
extent possible,the City will maintain the Human Services General Fund budget,providing over
$800,000 annually in funding for vital, basic needs human services programs.
The City will continue to work regionally and sub-regionally, in collaboration with other funders,
including the King County HOME Consortium,the King County Housing Authority Weatherization
Program,the South King County Planners'group,as well as various human service provider groups to
coordinate common housing and human service goals.
City of Kent staff will work closely with providers and case managers offering homeless housing and
services in Kent,assisting clients with information,advocacy and job application assistance to maximize
their benefits from programs for which they are eligible. In addition, programs serving the homeless and
other low-and moderate-income persons are becoming increasingly skilled at providing clients with a
range of services designed to meet their particular needs, including job skills training,job retention
skills,job referral and counseling. Future funding within the timeframe of the plan could include services
provided on an advocacy-based model,aimed at ongoing assistance with specific basic needs to increase
Consolidated Plan KENT 42
OMB Control No:2506-0117(exp.07/31/2015)
i
Page 51
job retention, employee work experience/ethic and assisting consumers to progress to earning living
wage.
The City's economic development/jobs strategies will be pursued to support improved income,job
expansion and job accessibility. Efforts will be made to develop partnerships with businesses and
educational institutions to create works-site and distance learning strategies for job progression
skills. Also,the City will strive to increase business opportunities and jobs in the downtown core as
development of the Kent Planned Action Site Project progresses.
How are the Jurisdiction's poverty reducing goals, programs,and policies coordinated with
this affordable housing plan
The City's poverty reducing goals, programs,and policies are coordinated with this Strategic Plan in
several ways:
• Investment in micro-enterprise businesses
• Investment in emergency rental assistance grants and case management torefugees and
immigrants
• Investment in eviction prevention grants
• Investment in shelters and transitional housing for the homeless
• Investment in healthcare services for the homeless
• Staff will convene and/or work with organizations and institutions that specialize in employment
services to increase employment opportunities for Kent residents
Consolidated Plan KENT 43
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Page 52
SP-80 Monitoring - 91.230
Describe the standards and procedures that the jurisdiction will use to monitor activities
carried out in furtherance of the plan and will use to ensure long-term compliance with
requirements of the programs involved, including minority business outreach and the
comprehensive planning requirements
Standards and Procedures for Monitoring
The City monitors its CDBG program throughout the year. Programs funded by the City are expected to
maintain high standards. Organizations are informed that the failure to comply with contractual
requirements and regulations could result in remedial actions and/or the termination of
funding. Quarterly performance reports are reviewed by the Human Services Commission.Standards
and procedures are further outlined below:
• Staff meets with newly funded projects before and/or during the contract year. Projects are
monitored closely to ensure that staff has a good understanding of program administration,
program performance standards,fiscal administration,contractual requirements,and
i
recordkeeping and reporting. Issues that need clarification are addressed.
• At a minimum,all projects receive quarterly monitoring. Programs that need guidance in
achieving performance measures or adhering to contractual requirements receive technical
assistance, are required to attend a meeting with City staff, and/or receive an on-site monitoring
visit.
• Monitoring concerns/finding are reviewed with agency staff and documented in writing.
• When applicable,corrective action is required on a timely basis. Additional time for corrective
action may be allowed on a case-by-case basis.
• Agencies are required to provide supporting documentation verifying that deficiencies have
been corrected.
• Failure to take corrective action could lead to the withholding or the loss of funding to a sub-
recipient.
Housing and Human Services Division is responsible for developing the comprehensive plan chapters on
housing and human services.Staff is participating in the current planning process for the County
Comprehensive Plan(CCP)and is providing input into the needs for affordable housing.The CCP will set
the targets for housing each jurisdiction must be.Staff is working toward including preservations and
rehabilitation of affordable housing as a target.
Consolidated Plan KENT 44
OMB Control No:2506-0117(exp.07/31/2015) '..
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Page 59
AP-35 Projects— 91.220(d)
Introduction
The projects funded by the City in 2015 address the priority needs of providing assistance to prevent and
respond to homelessness, maintain affordable housing, housing for the homeless, increasing self-
sufficiency, and decreasing isolation. Services include minor home repair services, improving homes by
making them more energy efficient, rent assistance to prevent eviction, healthcare services for the
homeless,shelter and transitional housing,case management and emergency assistance for refugees,
senior meal program for refugees and micro-enterprise business classes to increase self-sufficiency for
low and-moderate income individuals.
# Project Name
1 Kent Home Repair Program
2 Catholic Community Services-Katherine's House,
3 Multi-Service Center-Housing Stability
4 Refugee Women's Alliance-Case Management&EMS Assistance
5 Refugee Women's Alliance-Senior Meals
6 Washington CASH-Kent Micro-enterprise Initiative
7 YWCA-Anita Vista Transitional Housing
8 Planning and Administration
9 Open Doors for Multicultural Families
10 City of Kent-Energy Efficient Housing Program
11 1 St.Stephen Housing Association
Table 21—Project Information
Consolidated Plan KENT 51
OMB Control No:2506-0117(exp.07/31/2015)
Page 60
Describe the reasons for allocation priorities and any obstacles to addressing underserved
needs
The City's distribution of funds aligns with the City's objectives of accessibility to decent housing,a
suitable living environment and economic opportunities.
CONTINGENCY PLANS
Public Services
In the event of a funding increase,funds will be allocated proportionally among projects.
In the event of a funding decrease,funds will be deducted proportionally among projects. All projects
will receive at least$10,000.
Capital
In the event of a funding increase,funds will be allocated to the City's Energy-Efficient Housing Program.
In the event of a funding decrease,the Energy-Efficient Housing Program budget will be reduced.
Consolidated Plan KENT 52
OMB Control No:2506-0117(exp.07/31/2015)
Page 61
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AP-50 Geographic Distribution— 91.220(f)
Description of the geographic areas of the entitlement(including areas of low-income and
minority concentration)where assistance will be directed
CDBG funds are distributed throughout the city. Low/moderate-income households exist in all of the
census tracts in the city.The heavier concentrations can be found on both the East and West Hill of
Kent.
Geographic Distribution
Target Area Percentage of Funds
City of Kent 100
Table 23-Geographic Distribution
Rationale for the priorities for allocating investments geographically
N/A.
Discussion
Poverty is high in pockets throughout the City(over 20%),and 53%of children in the Kent School District
qualify for free and reduced lunches. Unemployment and dependence on public assistance has forced
many households to use public services for basic needs; including food, utility assistance, rental
assistance,medical services,etc. The increased need and high volume of usage dictates the availability
of services to all low/moderate-income households in the City of Kent.
Consolidated Plan KENT 60
OMB Control No:2506-0117(exp.07/31/2015)
I
Page 69
AP-85 Other Actions—91.420, 91.220(k)
Introduction
The City of Kent will enhance coordination by continuing to work with racial and ethnic minority
providers to develop strategies that increase collaboration and leveraging of resources.
The City of Kent will continue work to reduce the number of families in poverty through micro-
enterprise training, maintaining relationships with local training schools,encouraging business to hire
low-income residents,encouraging and supporting collaboration between employment specialists and
outreach to increase opportunities for low-income residents to obtain livable wage jobs.
In 2013, Kent Cultural Diversity Initiative Group (this project is staffed by the City), provided funding and
supported a Refugee Employment Summit(RES)to increase jobs and connections between refugee
leaders, employers and employment specialists. Using funds leftover from the RES, Kent Cultural
Diversity Initiative Group(KC-DIG)and the City responded to requests from racial/ethnic communities
and hosted a Refugee Small Business Development Workshop in May 2014.
In 2015,the City will provide additional CDBG funding to Washington CASH to provide technical
assistance(TA)to micro-enterprise business owners and developers,targeting new residents from
Bhutan, Burma,Somalia,Afghanistan, Iraq,etc. WA CASH will partner with a consultant or organization
that provides culturally/linguistically-responsive services.
The City of Kent is committed to maintaining the affordable housing stock in our community. Using
CDBG funds for the Home Repair Program allows home owners to maintain their homes and preserve
housing stock.
Actions planned to address obstacles to meeting underserved needs
The City is actively engaged with refugee and immigrant communities through KC-DIG.The City will
continue to partner with regional funders like The Seattle Foundation, King County, and United Way of
King County to increase resources and funding to meet the needs of under-served populations. The City
will work with these funders to implement the recommendations/strategies outlined in Tuvute Pomoja:
Capacity Assessment Interviews of Ethnic Community Based Organizations. City staff will continue to
work with The Seattle Foundation and King County on the Communities of Opportunity Grant which
provides funds to organizations whose activities reduce inequities in the areas of health, housing and
economic opportunities.
Actions planned to foster and maintain affordable housing
Consolidated Plan KENT 61
OMB Control No;2506-0117(exp.07/31/2015) '..
Page 70
The City will continue its long-term collaboration and participation on Boards,committees,funding
review teams;etc.,to foster and maintain affordable housing for the South County Region.Through sub-
regional efforts, City staff and stakeholders will engage in discussions with elected officials and Land Use
and Planning Board members about the impact that affordable housing has on the long term viability of
the community.
Actions planned to reduce lead-based paint hazards
No actions are planned.
Actions planned to reduce the number of poverty-level families
Actions to reduce the number of poverty level families includes funding micro-enterprise training and
TA, maintaining relationships with local training schools,encouraging business to hire low-income
residents and outreach to increase opportunities for(ow-income residents to obtain livable wage jobs.
Actions planned to develop institutional structure
No actions are planned.
Actions planned to enhance coordination between public and private housing and social
service agencies
The City has been instrumental in developing relationships between these entities and will continue to
foster and participate in these collaborations, including the Homeless Forum (a monthly meeting of
housing and support service providers),South King Council of Human Services,South King County
Housing Development Group,and the King County Housing Development Consortium.
Discussion
Consolidated Plan KENT 62
OMB Control No:2506-0117(exp.07/31/2015)
Page 71
Program Specific Requirements
AP-90 Program Specific Requirements— 91.420, 91-220(I)(1,2,4)
Introduction
The City of Kent will use CDBG funds to benefit low/moderate-income residents.The full amount
allowable by regulation will be used for Public Services and Planning and Administration. The balance of
funds will be used for housing rehabilitation services and economic development. The City will not
receive program income from prior years.
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the
Projects Table.The following identifies program income that is available for use that is included in
projects to be carried out.
1.The total amount of program income that will have been received before the start of the next
program year and that has not yet been reprogrammed 0
2.The amount of proceeds from section 108 loan guarantees that will be used during the year to
address the priority needs and specific objectives identified in the grantee's strategic plan. 0
3.The amount of surplus funds from urban renewal settlements 0
4.The amount of any grant funds returned to the line of credit for which the planned use has not
been included in a prior statement or plan 0
5.The amount of income from float-funded activities 0
Total Program Income: 0
Other CDBG Requirements
1.The amount of urgent need activities 0
2.The estimated percentage of CDBG funds that will be used for activities that benefit
persons of low and moderate income.Overall Benefit-A consecutive period of one,
two or three years may be used to determine that a minimum overall benefit of 70%
of CDBG funds is used to benefit persons of low and moderate income.Specify the
years covered that include this Annual Action Plan. 100.00°%
Consolidated Plan KENT 63
OMB control No:250&0117(exp.07/31/2015)
Page 72
Discussion
The City will use all of its funds to benefit low/moderate-income individuals.
Consolidated Plan KENT 64
OMB Control No:2506-0117(exp.07/31/2015)
Page 73
Appendix-Alternate/Local Data Sources
1 Data source Name
Census Data
List the name of the organization or Individual who originated the data set.
US Census Bureau
Provide a brief summary of the data set.
Data provides information on economic, racial,ethnic, housing,population, age,sex etc.
What was the purpose for developingthis data set?
Data analysis was done by Kent staff for the purpose of determining the degree of need for human
services.
How comprehensive is the coverage of this administrative data?Is data collection concentrated in one
geographic area or among a certain population?
Data is generalized across the city.
What time period(provide the year,and optionally month,or month and day)is covered by this data set?
10 years
What is the status of the data set(complete,in progress,or planned)?
Being updated with latest information that includes annexed area of the City
Consolidated Plan KENT 65
OMB Control No:2506-0117(exp.07/31/2015)
Page 74
APPLICATION FOR OMB Approval No.0348-0043
FEDERAL ASSISTANCE 2.DATE SUBMITTED Applicant Identifier
October 15, 2014 DUNS #: 02-025-3613
1.TYPE OF SUBMISSION: 3.DATE RECEIVED BY STATE State Application Identifier
A piication Preapplicatlon
[�Construction ❑construction 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier '..
Q Non-Construction ❑Non-Construction
5.APPLICANT INFORMATION
Legal Name: Organizational Unit:
City of Kent Parks, Recreation & Community Services
Address(give city, county,State,and zip code): Name and telephone number of person to be contacted on matters invoivin
220 4th Ave. S this application( ive area codett
Kathenn �ohnson, 253-856-5073
Kent, WA 98032
6.EMPLOYER IDENTIFICATION NUMBER(E1N): 7.TYPE OF APPLICANT:(enter appropriate letter to box)
DE
C� —'6��� 2 l G I
A.State H.Independent School Dist.
8.TYPE OF APPLICATION: B.County 1.State Controlled Institution of Higher Learning
❑ New ®Continuation ❑Revision C.Municipal J.Private University
D.Township K.Indian Tribe
If Revision,enter appropriate letter(s)in box(es) f n E.Interstate L.Individual
u �I F.Intermunicipai M.Profit Organization
A.Increase Award B.Decrease Award C.Increase Duration G,Special District N.Other(Specify)
D.Decrease Duration Other(specily):
9.NAME OF FEDERAL AGENCY:
Department of Housing and Urban Development(HUD)
10.CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11.DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
'II'JE— 2 1 �831 CDBG Entitlement Grant
TITLE: CDBG Entitlement Grant
12.AREAS AFFECTED BY PROJECT(Cities,Counties,States,etc.):
City of Kent, King County, Washington State
13.PROPOSED PROJECT 14.CONGRESSIONAL DISTRICTS OF:
Start Date I Ending Date Ia.Applicant b.Project
1/1/15 12/31/15 Sth Congressional DisV9th Congressional Dist. Same '....
15.ESTIMATED FUNDING: 16.IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a.Federal $ 914,731
0° a.YES. THIS PREAPPLICATION(APPLICRTION WAS MADE
b.Applicant $ °p AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
c.State $ �'
DATE
d.Local $ 00
b.No. ® PROGRAM IS NOT COVERED BY E.O. 12372
e.Other $ °0 ❑OR PROGRAM HAS NOT BEEN SELECTED BY STATE
FOR REVIEW
I.Program Income $ °C
17.IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
g.TOTAL $ 914,731 ❑Yes If"Yes;'attach an explanation. ® No
18.TO THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT,THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. '..
a.Type Name of Authorized Representative b.Title a Telephone Number
Suzette Cooke Mayor (253)856-5700
d.Signature of Authorized Representative e.Date Signed
Previous Edition Usable Standard Form 424(Rev.7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
Page 75
2015 CONSOLIDATED PLAN CERTIFICATIONS
CERTIFICATIONS
..........
In accordance with statutes and the regulations governing Consolidated Plan
regulations, the City of Kent certifies that:
Affirmatively Further Fair Housing — The City of Kent will affirmatively further
fair housing, conducting an analysis of impediments to fair housing choice within
the jurisdiction, developing strategies and taking appropriate actions to overcome
the effects of any impediments identified through the analysis, and maintaining
records reflecting the analysis and actions taken to further the strategies and
actions.
Anti-displacement and Relocation Plan — The City of Kent will comply with the
acquisition and relocation requirements of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970, as amended, and implementing
regulations at 49 CFR 24; and it has in effect and is following a residential anti-
displacement and relocation assistance plan required under section 104(d) of the
Housing and Community Development Act of 1974, as amended, in connection with
any activity assisted with funding under the CDBG or HOME programs.
Drug Free Workplace — The City of Kent will continue to provide a drug-free
workplace in accordance with the Drug-Free Workplace Act of 1988 (41 USC 701)
by:
1. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
2. Maintaining an ongoing drug-free awareness to inform employees about:
(a) The dangers of drug abuse in the workplace;
(b) The grantee's policy of maintaining a drug-free workplace.
(c) Available drug counseling, rehabilitation, and employee assistance
programs; and
(d) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
3. Establishing a policy that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph 1;
4. Notifying each employee in the statement required by paragraph 1 that, as a
condition of employment under the grant, the employee will:
(a) Abide by the terms of the statement; and
Iof81Page
Page 76
(b) Notify the employer in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction;
5. Notifying HUD in writing, within ten calendar days after receiving notice
under subparagraph 4(b) from an employee or otherwise receiving actual
notice of such conviction. Employers of convicted employees must provide
notice, including position title, to every grant officer or other designee on
whose grant activity the convicted employee was working, unless the Federal
agency has designated a central point for the receipt of such notices. Notice
shall include the identification number(s) of each affected grant.
6. Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph 4(b), with respect to any employee who is so
convicted:
(a) Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(b) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate
agency;
7. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs 1, 2, 3, 4, 5 and 6.
S. Providing the street address, city, county, state and zip code for the site or
sites where the performance of work in connection with the grant will take
place. For functions carried out by employees in several departments or
offices, more than one location will be specified. It is further recognized that
sites may be added or changed during the course of grant-funded activities.
The City of Kent will advise the HUD Field Office by submitting a revised
Place of Performance form. The City of Kent recognizes that the period
covered by this certification extends until all funds under the specific grant
have been expended.
i
i
2of81Page
Page 77
Anti-Lobbying — To the best of the City of Kent's knowledge and belief:
1. No Federally appropriated funds have been paid or will be paid, by or on
behalf of it, to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, it will complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying
certification be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
3of81Page
Page 78
I
Authority of Jurisdiction — The Consolidated Plan is authorized under State and
local law (as applicable) and the City of Kent possesses the legal authority to carry
out the programs for which it is seeking funding, in accordance with applicable HUD
regulations.
Consistency with plan — The housing activities to be undertaken with CDBG,
HOME, ESG, and HOPWA funds are consistent with the strategic plan.
Section 3 — It will comply with Section 3 of the Housing and Urban Development
Act of 1968, and implementing regulations at 24 CFR Part 135.
Signature/Authorized Official Date
Mayor Suzette Cooke
I
APPROVED AS TO FORM:
i
Kent Law Department
4of8 Page
Page 79
Specific CDBG Certifications
The City of Kent, as an Entitlement Community, certifies that:
Citizen Participation — It is in full compliance and following a detailed citizen
participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan — Its consolidated housing and community
development plan identifies community development and housing needs and
specifies both short-term and long-term community development objectives that
that have been developed in accordance with the primary objective of the statute
authorizing the CDBG program, as described in 24 CFR 570.2 and 24 CFR, Part 570.
Following the Consolidated Plan — It will follow the five year-Consolidated Plan
as approved by HUD.
Use of Funds — It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted
with CDBG funds, the City of Kent certifies that it has developed its Action
Plan so as to give maximum feasible priority to activities which benefit low
and moderate income families or aid in the prevention or elimination of slums
or blight. The Action Plan may also include activities which the grantee
certifies are designed to meet other community development needs having a
particular urgency because existing conditions pose a serious and immediate
threat to the health or welfare of the community, and other financial
resources are not available to meet such needs;
2. Overall Benefit. The aggregate use of CDBG funds including section 108
guaranteed loans during program year 2015 shall principally benefit persons
of low and moderate income in a manner that ensures that at least 70
percent of the amount is expended for activities that benefit such persons
during the designated period;
3. Special Assessments. The City of Kent will not attempt to recover any capital
costs of public improvements assisted with CDBG funds including Section 108
loan guaranteed funds by assessing any amount against properties owned
and occupied by persons of low and moderate income, including any fee
charged or assessment made as a condition of obtaining access to such
public improvements. However, if CDBG funds are used to pay the proportion
of a fee or assessment that relates to the capital costs of public
improvements (assisted in part with CDBG funds) financed from other
revenue sources, an assessment or charge may be made against the
property with respect to the public improvements financed by a source other
than CDBG funds. Also, in the case of properties owned and occupied by
moderate-income (but not low-income) families, an assessment or charge
may be made against the property for public improvements financed by a
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Page 80
source other than CDBG funds if the jurisdiction certifies that it lacks CDBG
funds to cover the assessment
Excessive Force — It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies
within its jurisdiction against any individuals engaged in non-violent civil
rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring
entrance to or exit from a facility or location which is the subject of such non-
violent civil rights demonstrations within its jurisdiction;
Compliance With Anti-discrimination laws — The grant will be conducted and
administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC
2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations.
Lead-Based Paint — The City of Kent's notification, inspection, testing and
abatement procedures concerning lead-based paint will comply with the
requirements of 24 CFR 570.608;
Compliance with Laws — It will comply with applicable laws.
Signature/Authorized Official Date
Mayor Suzette Cooke
APPROVED AS TO FORM:
Kent Law Department
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Page 81
APPENDIX TO CERTIFICATIONS
INSTRUCTIONS CONCERNING LOBBYING AND DRUG-FREE WORKPLACE
REQUIREMENTS:
A. Lobbying Certification
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
B. Drug-Free Workplace Certification
i
1. By signing and/or submitting this application or grant
agreement, the City of Kent is providing the certification.
2. The certification is a material representation of fact upon which
reliance is placed when the agency awards the grant. If it is
later determined that the grantee knowingly rendered a false
certification, or otherwise violates the requirements of the Drug-
Free Workplace Act, HUD, in addition to any other remedies
available to the Federal Government, may take action
authorized under the Drug-Free Workplace Act.
3. Workplaces under grants, for grantees other than
individuals, need not be identified on the certification. If
known, they may be identified in the grant application. if
the grantee does not identify the workplaces at the time
of application, or upon award, if there is no application,
the grantee must keep the identity of the workplace(s) on
file in its office and make the information available for
Federal inspection. Failure to identify all known
workplaces constitutes a violation of the grantee's drug-
free workplace requirements.
4. Workplace identifications must include the actual address
of buildings (or parts of buildings) or other sites where
work under the grant takes place. Categorical
descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in
operation, State employees in each local unemployment
office, performers in concert halls or radio stations).
5. If the workplace identified to the agency changes during
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Page 82
the performance of the grant, the grantee shall inform the
HUD of the change(s), if it previously identified the
workplaces in question (see paragraph three).
6. The grantee may insert in the space provided below the
site(s) for the performance of work done in connection
with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
City of Kent
220 4th Avenue South
Kent, WA 98032
Check _ if there are workplaces on file that are not identified here.
The certification with regard to the drug-free workplace is required by 24 CFR, Part
24, Subpart F.
7. Definitions of terms in the Non-procurement Suspension and
Debarment common rule and Drug-Free Workplace common
rule apply to this certification. Grantees' attention is called, in
particular, to the following definitions from these rules:
"Controlled substance" means a controlled substance in Schedules I
through V of the Controlled Substances Act (21 U.S.C. 812) and as
further defined by regulation (21 CFR 1308.11 through 1308.15);
"Conviction" means a finding of guilt (including a plea of no/o
contendre) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal
or State criminal drug statutes;
"Criminal drug statute" means a Federal or non-Federal criminal
statute involving the manufacture, distribution, dispensing, use, or
possession of any controlled substance;
"Employee" means the employee of a grantee directly engaged in the
performance of work under a grant, including: (I) All "direct charge"
employees; (ii) all "indirect charge" employees unless their impact or
involvement is insignificant to the performance of the grant; and (iii)
temporary personnel and consultants who are directly engaged in the
performance of work under the grant and who are on the grantee's
payroll. This definition does not include workers not on the payroll of
the grantee (e.g., volunteers, even if used to meet a matching
requirement; consultants or independent contractors not on the
grantee's payroll; or employees of subrecipients or subcontractors in
covered workplaces).
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Page 83
CITY OF KENT
2015 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSED CDBG FUNDING ALLOCATIONS
CDBG FUNDING - PUBLIC SERVICE PROJECTS
Project Funding
Amount
Catholic Community Services: Katherine's House $ 10,000
Multi-Service Center: Housing Stability Program $ 64,175
Open Doors for Multicultural Families-Case Management $ 10,000
Family Services
Refugee Women's Alliance (ReWA): Case Management and $ 15,000
Emergency Assistance
ReWA: Senior Nutrition and Wellness $ 10,000
St. Stephen's Housing Association-Temporary Housing 10,000
YWCA: Anita Vista Transitional Housing $ 18,000
Total Public Service: $137 175
CDBG FUNDING - CAPITAL PROJECTS
Project Funding Amount
City of Kent: Energy-Efficient Housing Program $100,000
City of Kent: Home Repair Program $462,656
Washington Community Alliance for Self-Help (WA CASH): $ 32,000
Kent Micro-enterprise Initiative
Total Capital: $594,656
CDBG FUNDING - Planning and Administration (P &A)
Project Funding
Amount
C ing & Administration $182,900
TOTAL CDBG FUNDING
TOTAL FUNDING Funding
Amount
Public Services Projects $137,175
Capital Projects $594 656
P & A $182,900
GRAND TOTAL: $914,731
Proposed 2015 CDBG Budget
i
Page 84
CONTINGENCY PLAN
Public Services
In the event of a funding increase, funds will be allocated proportionally among
projects.
In the event of a funding decrease, funds will be deducted proportionally among
projects. All projects will receive at least $10,000.
Capital
In the event of a funding increase, funds will be allocated to the City's Energy-
Efficient Housing Program.
In the event of a funding decrease, the Energy-Efficient Housing Program budget
will be reduced.
Proposed 2015 CDBG Budget
Page 85
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
T Fax: 253-856-6050
WASHING-ON
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Manager of Parks Planning and Development
SUBJECT: Consultant Contract for Park Plan Update - Authorize
MOTION: Move to recommend authorizing the Mayor to sign the consultant
contract with the Berger Partnership for $119,810.00 to update the Park
Plan, subject to final terms and conditions acceptable to the City Attorney
and Parks Director.
SUMMARY: In order to continue to qualify for Washington Recreation and
Conservation Office grants for park acquisition and development monies, the city
must update its Parks and Open Space Plan every 6 years. The last Park Plan update
was adopted in March, 2010. The planning process for the next update, which will
include multiple opportunities for public input, is expected to take about a year.
In order to select a consultant for this contract, two landscape architectural
consulting firms were selected off of the city`s consultant roster for interviews. From
the interviews, the Berger Partnership was selected.
EXHIBITS: Draft Consultant Contract
BUDGET IMPACT: Parks Administration General Fund Budget
Page 86
�B Page 87
f°9 T
W 1 .,.,,
CONSULTANT SERVICES AGREEMENT
between the City of Kent and
Berger Partnership
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Berger Partnership organized under the laws of the State of
Washington, located and doing business at 1721 8ch Avenue North, Seattle, Wa 98109; Greg
Brower, 206-325-6877 (hereinafter the "Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the
following described plans and/or specifications:
As described and attached herein as Exhibit A:
Provide consulting services to assist Parks Department staff with updating the City's
Park and Open Space Plan, last updated in 2010, consistent with Kent's
Comprehensive Plan and Washington State laws and policies.
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices within the Puget Sound
region in effect at the time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks
described in Section I above immediately upon the effective date of this Agreement. Consultant
shall complete the work described in Section I by 12/31/2015.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to
exceed One Hundred Nineteen Thousand Eight Hundred Ten Dollars and No Cents
($119,810.00), for the services described in this Agreement. This is the maximum
amount to be paid under this Agreement for the work described in Section I above,
and shall not be exceeded without the prior written authorization of the City in the
form of a negotiated and executed amendment to this agreement. The Consultant
agrees that the hourly or flat rate charged by it for its services contracted for herein
shall remain locked at the negotiated rate(s) for a period of one (1) year from the
effective date of this Agreement. The Consultant's billing rates shall be as
delineated in Exhibit A.
B. The Consultant shall submit monthly payment invoices to the City for work
performed, and a final bill upon completion of all services described in this
CONSULTANT SERVICES AGREEMENT - i
(Over$10,000)
Page 88
Page 89
Agreement, The City shall provide payment within forty-five (45) days of receipt of
an invoice. If the City objects to all or any portion of an invoice, it shall notify the
Consultant and reserves the option to only pay that portion of the invoice not in
dispute. In that event, the parties will immediately make every effort to settle the
disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent
Contractor-Employer Relationship will be created by this Agreement. By their execution of this
Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following
representations:
A. The Consultant has the ability to control and direct the performance and
details of its work, the City being interested only in the results obtained
under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant's services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible
for a business deduction for federal income tax purposes that existed before
the City retained Consultant's services, or the Consultant is engaged in an
independently established trade, occupation, profession, or business of the
same nature as that involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with
the state Department of Revenue and other state agencies as may be
required by Consultant's business, and has obtained a Unified Business
Identifier (UBI) number from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and
earnings of its business.
V. TERMINATION. Either party may terminate this Agreement, with or without
cause, upon providing the other party thirty (30) days written notice at its address set forth on
the signature block of this Agreement. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project, which may be
used by the City without restriction. If the City's use of Consultant's records or data is not
related to this project, it shall be without liability or legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under
this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on
behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age,
sexual orientation, national origin, or the presence of any sensory, mental, or physical disability,
discriminate against any person who is qualified and available to perform the work to which the
employment relates. Consultant shall execute the attached City of Kent Equal Employment
Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion
of the contract work, file the attached Compliance Statement.
CONSULTANT SERVICES AGREEMENT - 2
(Over$10,000)
Page 90I,
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its
officers, officials, employees, agents and volunteers harmless from any and all claims, injuries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the Consultant's performance of this Agreement, except for that portion of the
injuries and damages caused by the City's negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not
be grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF
THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender
was made pursuant to this indemnification clause, and if that refusal is subsequently determined
by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the
Consultant's part, then Consultant shall pay all the City's costs for defense, including all
reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and
fees incurred because there was a wrongful refusal on the Consultant's part.
The provisions of this section shall survive the expiration or termination of this
Agreement.
i
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and
incorporated by this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of
completion of the work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents,
drawings, designs, reports, or any other records developed or created under this Agreement
shall belong to and become the property of the City. All records submitted by the City to the
Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents,
and files available to the City upon the City's request. The City's use or reuse of any of the
documents, data and files created by Consultant for this project by anyone other than
Consultant on any other project shall be without liability or legal exposure to Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent
contractor with the authority to control and direct the performance and details of the work
authorized under this Agreement, the work must meet the approval of the City and shall be
subject to the City's general right of inspection to secure satisfactory completion.
CONSULTANT SER`v'ICES AGREEMENT - 3
(Over$10,000)
Page 91
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all
necessary precautions and shall be responsible for the safety of its employees, agents, and
subcontractors in the performance of the contract work and shall utilize all protection necessary
for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City
requires its contractors and consultants to use recycled and recyclable products whenever
practicable. A price preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any option
conferred by this Agreement in one or more instances shall not be construed to be a waiver or
relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. If the parties are unable
to settle any dispute, difference or claim arising from the parties' performance of this
Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by
filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court,
King County, Washington, unless the parties agree in writing to an alternative dispute resolution
process. In any claim or lawsuit for damages arising from the parties' performance of this
Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or
bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award
provided by law; provided, however, nothing in this paragraph shall be construed to limit the
City's right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed on the signature page of the Agreement, unless notified to the
contrary. Any written notice hereunder shall become effective three (3) business days after the
date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Agreement or such other address as may be
hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written
consent of the non-assigning party shall be void. If the non-assigning party gives its consent to
any assignment, the terms of this Agreement shall continue in full force and effect and no
further assignment shall be made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together
with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or
other representative of the City, and such statements shall not be effective or be construed as
entering into or forming a part of or altering in any manner this Agreement. All of the above
documents are hereby made a part of this Agreement. However, should any language in any of
CONSULTANT S-1ITCES AGREEMENT - 4
(Over$10,000)
I
Page 92
the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms
of this Agreement shall prevail
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable
to Consultant's business, equipment, and personnel engaged in operations covered by this
Agreement or accruing out of the performance of those operations.
I. City Business License Required. Prior to commencing the tasks described in Section
I, Contractor agrees to provide proof of a current city of Kent business license pursuant to
Chapter 5.01 of the Kent City Code.
J. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall constitute an original, and all of which will together constitute this one
Agreement.
IN WITNESS, the parties below execute this Agreement, which shall become
effective on the last date entered below.
CONSULTANT: CITY OF KENT:
By: By: I
(signature) (signature)
Print Name: Print Name: Suzette Cooke
Its Its Mauer
(title)
DATE: DATE:
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Greg Brower Hope Gibson
Berger Partnership City of Kent
1721 8th Avenue North 220 Fourth Avenue South
Seattle, WA 98109 Kent, WA 98032
(206) 325-6877 (telephone) (253) 856-5112 (telephone)
gregb@bergerpartnership.com hgibson@kentwa.gov
APPROVED AS TO FORM:
Kent Law Department
P:\Planning\Park Plan\2015 Parks Plan Update\Berger Mrrhp-CONTRA6 AOd
CONSULTANT SERVICES AGREEMENT - 5
(Over$10,000)
Page 93
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City's equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City's sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By:
For:
Title:
Date:
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT Page 94
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City's equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
Page 95
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By:
For:
Title
Date:
EEO COMPLIANCE DOCUMENTS - 3
Page 96
EXHIBIT A
f� PARTNERSHIP
10,17.14 mrger
Hope Gibson
Park Planning and Development Manager
City of Kent
220 Fourth Avenue South
Kent, WA 98022
Proposal for Landscape Architectural Services—City of Kent Parks and Open Space Plan
Update
Dear Hope:
We are pleased to have been selected to assist the City of Kent Parks Department with
the update of the Park and Open Space Plan. The plan update will be consistent with
Kent's Comprehensive Plan and will comply with the RCW and WAC requirements. This
proposal is organized around the required sections of the park plan. The required
sections of the plan include:
• Goals and Objectives
• Inventory
• Public Involvement
• Demand and Need Analysis
• Level of Service Assessment
• Capital Improvement Program
• Adoption
The plan will be submitted to RCO for review at the draft stage and at completion of the
final plan. This proposal outlines the scope of work and estimated fees by park plan
subject area.
Goals and Objectives
In collaboration with the Parks Department, and with input from the Parks Commission
and the residents of Kent, these will be updated to reflect current community priorities
and fiscal realities.
• Review established goals.
• Revise/update goals as necessary.
• Develop new goals with input from the Parks Commission and the public.
• Test goals with needs assessment and public input.
L a n c!s Cape Archite CtLlre Berger Partnership es 206 325 6877
172i 8th Ave bergerpartnershiecom
Urban Design seauie,kNA98109
Page 97
EXHIBIT A(Continued)
PARTNERSHIP
10.17.14 r. +
Hope Gibson
City of Kent Parks
Proposal for Landscape Architectural Services—City of Kent Parks and open Space Plan Update
Page 2 of 6
Deliverables
• Updated list of goals
Inventory
• Preview park and facilities inventory, begin with existing park condition reports
• Update/establish evaluation criteria based on quality and condition.
• Interview park maintenance staff.
• Site visits: One tour with Parks Planning and Operations staff to calibrate
assessments.
• Update inventory.
Deliverables:
• List of park facilities and condition
• Scoring criteria
• Inventory notes and photos
Public Involvement
• Four input opportunities: 1.) Initial web survey; 2.) City event; 3.)Web-based
comment period to collect public input on draft; 4.)Targeted outreach to
underserved communities in public meetings.
• Public input strategy meeting
• Develop web survey information and questions,
• Review and analyze web survey input.
• Prepare summary of input.
• Develop exhibits for public input at city event and targeted outreach meetings.
• Compile input and comments from city event and targeted outreach meetings.
• Compile open comment.
• Validate plan strategies for improvement; make adjustments based on input.
• Prepare final presentation to Council, Park Commission, and public.
Deliverables:
• Public survey questions
• Public outreach graphics and exhibits
• Summary of public input
• Summary of needs and improvements
Demand and Need Analysis
This will be based on data provided by the city to include current and projected
demographic data and park use data, and will involve a discussion on current and
projected park and recreational needs of the community.
Page 98
EXHIBIT A(Continued)
.,'.$ PARTNERSHIP
10.17.14 �_� '......
Hope Gibson vberger
City of Kent Parks
Proposal for Landscape Architectural services—City of Kent Parks and Open Space Plan Update
Page 3 of 6
a Review park data and understand demand.
® Develop analysis strategy. '.......
® Meetings to review direction and progress,
Summarize and document demands and needs.
Deliverables
Summary of Demand and Need Analysis
Level of Service Assessment
The manner In which level of service (LOS) is measured has been changing since
NRPA established the criteria decades ago,An updated approach for measuring LOS
will be used in the update of the park plan. A performance-based approach is
proposed to assess current and potential recreational value of every park and
recreational facility in the system.The criteria to measure parks' and recreational
facilities' performance may include quality of space, condition, features, safety, ease of
access, location, public use and satisfaction, and maintainability.
• Establish what is important to park users and the city, i.e., quality of space and
experience, condition of amenities, park defining features, safety, ease of
access/location, maintenance.
• Document service areas.
• Establish level of service goals that are qualitative.
• Develop metrics for measurable improvement based on performanceJquality—
weighted by priority/importance.
® Test approach by questioning criteria and assumptions.
• Apply findings from public input process, identify needs, and adjust
measurement criteria.
® Prepare CIS maps and charts.
Deliverables:
Analysis of Current and Potential Park Recreational Value
LOS criteria and scoring criteria
® Updated CIS-based park map(s)
LOS summary of qualities and deficiencies
Capital Improvement Program
Sources of funding provided by Parks.
® Prepare estimated costs for improvements.
® Develop schedule for capital improvements.
Page 99
EXHIBIT A(Continued)
11 PARTNERSHIP
10.17.14berger
Hope Gibson Pjs
City of Kent Parks
Proposal for Landscape Architectural Services—City of Kent Parks and Open Space Plan Update
Page 4 of 6
• Develop short-and long-term recommendations.
• Implementation strategies
• Assist with development of maintenance costs. Park Department Operations
will lead the effort.
Deliverables:
• Cost estimates
• Maintenance costs
• List of recommendations
Adoption
I
• Adoption process administered by Parks with support provided by Berger.
Deliverables:
• SEPA non-project checklist
Project Administration and Park Plan Preparation
We will provide services for the compilation and editing of the park plan. This includes
draft stages as well as the final plan submitted to RICO, We will be responsible for
assembling content we prepare as well as content provided by the city. We will also
lead the graphic presentation with guidance from Parks.
Drafts will be submitted to the city for review and input. Drafts will be provided at 25%,
50%, 75%, and 90%complete with the 50%draft submitted to RCO for review.
• Plan appearance and graphic strategy
• Plan preparation
• Editing and proofreading
• Park plan drafts at 25%, 50%, 75%, and 90%complete
• Comment response and revisions for each draft
• Quality Control
• Project Meetings (2 per month x 24 months)
Deliverables:
25%complete draft park plan update
• 50%complete draft park plan update (for submittal to RICO)
75%complete draft park plan update
• go%complete draft park plan update
100%complete final park plan update
Page 100
EXHIBIT A(Continued)
fnq' PARTNERSHIP
10.17A4
Hope Gibson mrger
City of Kent Parks
Proposal for Landscape Architectural Services—City of Kent Parks and Open Space Plan Update
Page 5 of 6 '..
Assumptions
The following assumptions were made during the preparation of this proposal:
® City Parks Map will be provided, AutoCAD format.
® Park data, size, classification will be provided.
® Demographics and population data will be provided.
• Parks and Facilities Condition Report will be provided.
Fees
Based on the scope of services identified at this time, we have established the following
fee for landscape architectural services. Fees will be billed monthly based upon the
percentage of work completed.
Goals and Objectives $7,560.00
Inventory $9,540.00
Public Involvement $28,100.00
Demand and Need Analysis $5,200.00
Level of Service Assessment $26.330.00
Capital Improvement Program $8,700.00
Adoption $3,880.00
Project Administration and Park Plan Preparation $29,500.00
Reimbursable Expenses $1,000.00
Total $119,810.00
Services beyond those noted in this proposal will be billed as additional services on an
hourly basis as follows, or lump sum fees can be negotiated:
Principal $175.00 per hour
Associate $130.00 per hour
Project Manager $105.00 per hour
Landscape Architectural Staff $90.00 per hour
Administrative Staff $60.00 per hour
Page 101
EXHIBIT A(Continued)
ttn PARTNERSHIP
10.17.14 �`_'" r
Hope Gibson
City of Kent Parks
Proposal for Landscape Architectural Services—City of Kent Parks and Open Space Plan Update
Page 6 of 6
Printing, reprographic expenses, CAD plots, travel costs, and other reimbursable
expenses will be billed in addition to the above fees at cost plus a 10%administrative
mark-up. All accounts are due in ten days. Invoices not paid within 30 days of invoice
date will be subject to late charges of 1% per month. If payment for services is not
received within 90 days of the invoice date, all subsequent services and/or issuance of
documents may be postponed until receipt of payment, unless special arrangements
are made prior to providing the services.
Fees may be subject to renegotiation if the proposal is not accepted within 90 days. If
the duration of the contract exceeds one year, hourly rates may be subject to annual
adjustments at the anniversary date of the contract.
If you have any questions or wish to make any changes please do not hesitate to
contact us.We look forward to assisting the Parks Department with the update of the
City of Kent Parks and Open Space Plan.
Sincerely,
Berger Partnership PS
Greg Brower
Principal
Page 102
{I{h� .Ngg PAgRTNEt<SH I
ger
Kent Parks Plan Update Oct. 17,2014 '..
Tasks, Hours,&Fee Estimate
EXHIBIT (Continued)
PIC = Principal in Charge
A=Associate
PM = Project Manager
LS = Landscape Architectural Staff
AS =Administrative Staff
Description PIC A PM LS AS Amount
Hourly Rate 175 130 105 90 60
Goals and Objectives
Review established goals. 4 4
Revise/update goals as necessary. 8 8 4
Develop new goals with Input from the Parks Commission and 8 8
the general public. 4 4
Test goals with needs assessment and public inout.
Subtotal Hours 24 24 0 0 4
Subtotal $4,200 $3,120 $0 $0 $240 $7,560.00
Inventory
Review park and facilities inventory,begin with existing park 4 4
condition reports.
Update/establish evaluation criteria based on quality and 8 8 8
condition. 4
Interview park maintenance staff. 8
Site visits:One tour with Parks Planning and Operations staff to 4 4
calibrate assessments. 4 4 8 4
Update invento
Subtotal Hours 28 20 0 20 4
Subtotal $4,900 $2'600 $0 $1,800 8240 $9,540.00
Public Involvement
Four input opportunities: 8 8 16 4
1.)Initial web survey 16 8 16
2.)City event - 8
3,)Web-based comment period to collect public input on draft 8
4.)Targeted outreach to underserved communities in public 12 12 24
meetings. 4 4 ''....
Public input strategy meeting
Develop web survey Information and questions.(Above) 4
Review and analyze web survey input. 4 ',..
Prepare summary of input. 4 4 4
Develop exhibits for public input at city event and targeted
outreach meetings. (Above) 8 q
Compile input and comments from city event and targeted 4
outreach meetings. 4 4 4 '..
Compile open comment. 8 4
Validate plan strategies for Improvement,make adjustments 8
based on input. 8 '....
Prepare final presentation to Council,Park commission,and 4
public.
Subtotal Hours 76 40 0 96 16
Subtotal $13,300 $5,200 $o $8,640 $960 $28,100.00
�y PA HPage 103
VA. PARTNER
�x. r
EXHIBIT A(Continued)
Demand and Need Analysis 4 4
Develop analysis strategy. q 8
Review park data and understand demand. 4
Meetings to review direction/progress. 4 8 2
Summarize and document demands and needs. 2
Subtotal Hours 16 12 0 8
Subtotal $2,800 $1,560 $0 $720 $120 $5,200.00
Level of Service Assessment 12 8 8 8
Establish what is important to park users and the city,i.e.,
quality of space and experience,condition of amenities,park
defining features,safety,ease of access/location,maintenance.
6
Mapping of parks and service area. 8 8
Establish level of service goals that are qualitative. 8 8 8
8 8 8
Develop metrics for measurable improvement based on
16
performance/quality—weighted by priorityfmportance. 8 8 16
Test approach by questioning criteria and assumptions 12
Apply findings from public input process,identify needs,adjust 8
measurement criteria. 2 4 40
Prepare maps and charts—CIS update.
Subtotal Hours 54 44 0 116 12
Subtotal $9,450 $5.720 $0 $10,440 $720 $26,330.00
Capital Improvement Program 8 8 12
Prepare estimated costs for improvements. 8 4 '...
Develop schedule for capital improvements. 4 4 4
Develop short-and long-term recommendations. 4 4
Implementation strategies 4
Assist with development of maintenance costs. Park Department 4
operations will lead the effort.
Subtotal Hours 28 8 0 28 4
Subtotal $4.900 $1,040 $0 $2,520 $240 $8,700.00
Adoption g
Adoption process administered by Parks with support provided 4
by Berger. 4 8 g
SEPA non- ro'ect checklist 0 i6 0
Subtotal Hours 6 8
Subtotal $1,400 $1,040 $0 $1,440 $0 $3,880.00
Project Administration and Park Plan Preparation 12
Plan appearance and graphics strategy 8
8 8 56
Plan preparation 2 8 12
Editing and proofreading 2 4
Plan draft-25% 2 4
Plan draft-50%(submit to RCO) 2 4
Plan draft-75% 2 4
Plan draft-90% 2 4 '...
Plan draft-100% 8 16 4
Commentfinput response revisions for each draft 4 8 8
Quality Control 36 20
Project Meetings 2 per month x 12 months
Subtotal Hours 76 36 0 112 24
Subtotal $13,300 $4,680 $0 $10,080 $1.440 $29,500,00
Reimbursable Expenses $1,000.00
Total $119,920.00 '.,.....
Page 104
EXHIBIT B
INSURANCE REQUIREMENTS FOR
CONSULTANT SERVICES AGREEMENTS
Insurance
The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage
to property which may arise from or in connection with the
performance of the work hereunder by the Consultant, their agents,
representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1, Automobile Liablllty insurance covering all owned, non-
awned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2, Commercial General Liabii'Ity insurance shall be written
on ISO occurrence farm CG. 00 01 and shall cover
liability arising from premises, o erations, independent
contractors, products-completedpoperations, personal
injury and advertising Injury and liability assumed
under an insured contract. %e Commercial General
Liability insurance shall be endorsed to provide the
Agggregate Per Project Endorsement ISO form CG 25 03
1i 85. There shall be no endorsement or modification
of the Commercial General Liability
insurance for liability arising from explosion, collapse or
underground property damage, The City shall be named
as an insured under the Consultant's Commercial
General Liability Insurance policy with respect to the
work performed for the City using ISO additional
insured endorsement CG 20 10 1185 or a substitute
endorsement providing equivalent coverage.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum
combined singgle limit for bodily injury and property
damage of $1,000,000 per accident.
2. Commercial General Liabillty insurance shall be written
with limits no less than $1,vvo,000 each occurrence,
Page 105
$1,000,000 general aggregate and a $1,000,000
products-completed operations aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the
following provisions for Automobile Liability and Commercial General
Liability insurance.
1. The Consultant's insurance coverage shall be primary insurance as
respect the City. Any Insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
2. The Consultant's Insurance shall be endorsed to state that coverage
shall not be cancelled by either party, except after thirty (30) days
prior written notice'by certified mail, return receipt requested, has
been given to the City,
3. The City of Kent shall be named as an additional insured on all
policies (except Professional Liability) as respects work performed
by or on behalf of the Consultant and a copy of the endorsement
naming the City as additional insured shall be attached to the
Certificate of Insurance. The Clty reserves the right to receive a
certified copy of all required insurance policies. The Consultant's
Commercial General Liability Insurance sha(1 also contain a clause
stating that coverage shall appply separately to each insured against
whom claim is made or suit is brought, except with respects to the
limits of the insurer's liability,
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating
of not less than ANII,
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of
the amendatory endorsements, Including but not necessarily limited to
the additional insured endorsement, evidencing the insurance
requirements of the Consultant before commencement of the work.
F. Subcontractors
Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for
each subcontractor. All coverages for subcontractors shall be subject
to all of the same insurance requirements as stated herein for the
Consultant.
Page 106
Page 107
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
Fax: 253-856-6050
KENT
WASH INGTON Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Hope Gibson, Manager of Parks Planning and Development
SUBJECT: 2014 Third Quarter Fee-in-Lieu Funds — Accept
MOTION: Move to recommend City Council accept $20,550.00 for Fee-in-
Lieu-of funds and amend the Park Lifecycle Program budget for future
expenditures of funds in project budgets.
SUMMARY: Between July and September 2014 the City of Kent received a total of
$20,550.00 from the following developers, who voluntarily paid fees in lieu of
dedicating park land to mitigate the development of single family homes in local
subdivision. The funds will be used at the park locations as noted below.
• Lake Meridian Park: $12,675.00 from Jasvir Singh
• Springwood Park: $7,875.00 from Zhong Qing
EXHIBITS: Copy of Revenue Report
BUDGET IMPACTS: Revenue increase of $12,675.00 to Lake Meridian Park
budget and $7,875.00 to Springwood Park budget.
Page 108
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Page 110
Page 111
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
o Fax: 253-856-6050
WASHINGTONKENT
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: 2014 Third Quarter Report - INFO ONLY
MOTION: INFO ONLY
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will highlight division programs and services, as well as all in-kind, and/or cash
contributions received during the third quarter of 2014. New this quarter is the
Sponsorship Report.
EXHIBITS: Division Report, Contributions Report and Sponsorship Report
BUDGET IMPACT: None
Page 112
Page 113
Parks, Recreation and Community services
2014 Third Quarter Report
Cultural Programs
Program 1 Service Highlights
Fourth of July Splash
Approximately 15,000 people attended Kent`s Fourth of July Splash at Lake Meridian Park.
The event featured community showcase performances and a professional headline
performance by LeRoy Bell and His Only Friends on the stage, games and hands-on
activities, food booths and, of course, the fireworks display. The Fourth of July Splash
meets City Council goals of fostering inclusiveness and creating connections between
people and places.
Summer Concert Series
The 2014 Summer Concert Series was very successful. A total of 12 concerts (6
Wednesday Picnic Performances and 6 Thursday at the Lake) drew a total of 7,550 people
to Lake Meridian Park and Town Square Plaza. Attendance increased even though there
were fewer concerts in 2014 with the elimination of Tuesday afternoon concerts at Kent
Station. (7,550 people attended 12 concerts in 2014; 7,150 people attended 18 concerts
in 2013). The 2014 series brought in $8,000 in sponsorships and grants, as well as
approximately $500 in individual donations throughout the season. The concerts help us
meet the City Council goals of creating urban centers, fostering inclusiveness, creating
connections between people and places, and beautifying Kent.
Cornucopia Days Run
607 people registered (and 568 crossed the finish line) for the 2014 Cornucopia Days
Run on July 12, slightly up from 2013 numbers. Sponsorship was strong in 2014. The Tab
Wizard again generously paid for all participants age 60 and over. 124 people took
advantage of the special opportunity, about 25 more than last year. Disposable chip
timing was implemented this year, which made the athlete experience much more
rewarding and the staff experience more streamlined. The event netted $4,773. The
Cornucopia Days Run creates connections for people and places and, as a revenue
generating event, works toward sustainable funding.
Centennial Center Gallery
Joan Stuart Ross and Patti Bowman are the exhibiting artists for September and October
in the Centennial Center Gallery.
Spotlight Series
Boogie-woogie blues/jazz pianist Michael Kaeshammer opened the 2014-2015 Spotlight
Series on Friday, September 26. An enthusiastic crowd of 124 attended the show.
Page 1
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Performance Outcomes
1. How much did we do?
Number of events 14
Combined attendance at events 23,156
Number of educational outreach activities 0
Attendance at educational outreach activities n/a
2. How well did we do it?
Percent of people attending performances that agreed or strongly agreed 100%
that the cost/value of the performance was good.
Percent of people attending performances that agreed or strongly agreed 100%
that the quality/content of the performance was good.
Percent of people attending performances that reported they would 100%
recommend Spotlight Series to others.
3. Is anyone better off?
Percent of Spotlight Series audience members that agreed or strongly 100%
agreed the performance they had just attended broadened their cultural
horizons.
Percent of Spotlight Series audience members that agreed or strongly 77%
agreed the performance they had just attended provided an opportunity
for social connection.
Percent of Spotlight Series audience members that agreed or strongly 100%
agreed the performance they had just attended helped them relieve
stress.
Recreation Division at Kent Commons
Program / Service Highlights
Parents appreciate the support of the Parks Department in providing community based
activities for kids in their neighborhood and school. Parents and families often meet their
neighbor for the very first time through their child's Kent Parks activities. This quarter
there were 4 Youth Sport Jamborees held to kick-off the season in Soccer, Volleyball, Flag
Football, and Junior Hoopsters Basketball. A total of over 1,290 youth were involved in the
programs which help provide a connection for residents and neighborhoods throughout
Kent.
As an urban community center the Kent Commons continues to foster inclusiveness
creating connections and a place to gather for citizens of the community. The Kent
Commons Community Center had 52,130 visitors that enjoyed the facility this quarter and
a total of 202,518 for the year.
As an open space with protected natural areas Lake Meridian Park is one of City's most
popular Parks and even more so during the summer months. The Lake Meridian Lifeguard
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Program provides supervision for the beach area 7 days a week. There was a daily
average of 1,344 patrons that visited the beach in June, July, and August for a total of
106,207. The Life Vest Loaner Program provided over 2,000 swimmers with life vest which
helps bring families together while promoting a healthy activity.
A goal for the Recreation Division is to promote connections, inclusiveness, and support
for customers and neighborhoods within the City. Youth Sport Mentors help provide this
connection. Youth Sport Mentorship Program provided 2,400 hours of support with help in
youth sport programs and classes. Many programs and events could not be possible
without their involvement. There were over 140 Youth Sport Mentors involved this quarter
and over 280 volunteers attended a celebration party in their honor at the Kent Valley Ice
Centre.
The Parks Department has a number of popular urban centers that bring people together
and connect them to the downtown area during the summer season. Tournament Softball
Promoters/Directors had a great season using the Russell Road Softball Complex, Service
Club Ballfields, and Kent Memorial Park. The fields were booked for the season (May-
September). The sports complexes and their events bring in hundreds of teams and
thousands of people to Kent.
Senior Center
Program / Service Highlights
Stafford Suites sponsored a summer sock hop for seniors. They provided appetizers,
"Sweet Treats", and the entertainment. Seniors dressed in their finest 50`s clothes and
danced to the tunes of Andy Burnett.
FDCares again sponsored the free Wellness Day in September. This annual event featured
vendors from senior oriented businesses, flu shots, blood pressure and blood sugar
checks, a free boxed lunch to the first 150 and door prizes. This is always a popular, well
attended event that is very informative for seniors.
The poetry group held its first open mic evening session for poets and those who enjoy
poetry. This is growing group that is fun for all.
Trips out this month included a trip to the Washington State Fire Training Academy, a
Leavenworth Summer theater overnight trip, the annual Salmon Barbecue, and an
overnight trip to Victoria, B.C. on the Clipper.
Performance Outcomes
1. How much did we do?
Number of duplicated visits to the facility 21 984
Number of classes, workshops, trips 91
Number of registered participants 18,676
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2. How well did we do it?
Percent of classes, workshops at or above enrollment target 90%
Percent of trips at or above enrollment target 100%
Percent of classes/trips completed 95%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 910t0
From clients of the Center's Support programs (a Valley Cities Counseling program) Grief
Support - "We get to cry and experience our feelings which is so hard to do outside of
class. God bless you for having this so needed class", from Support Group - "Wish I could
have talked forever, I have been so alone", from LGBT support - "I like the togetherness
and communication" and from the Wellness class - "We are constantly encouraged to
participate and we cover a range of topics, all good."
Adaptive Recreation
Program 1 Service Highlights
Studio 315 continues to be in high demand and by far the most popular program.
Participants enjoyed the Hawaiian Beach Party, BBQ at Van Doren's Landing and Ice
Cream Social.
Teen 315 had 18 participants this summer up 7 from 2013.
There were nine community outings. Some of which included Boehm's Chocolate Factory
Tour, Mariners game, Ice Cream Ferry Cruise, Day at the Beach, Olympic Game Farm
Park.
Creative ArtSpace: Offers an opportunity for creative expression through a variety of art
mediums. 29 participants fine-tuned their artistic skills in two - 6 day classes.
Softball and T-Ball had a great season. Two teams involving 39 athletes both participated
in the Special Olympics Regional Tournament in Issaquah. The T-ball team took 15t place
in the Regional tournament and 3rd overall at State.
Access the Future Computer Classes were at capacity with 2 full rosters of 7 participants.
Students learned a variety of computer skills during the 7 day program.
Zumba Gold is not just a passing fad! 13 students increased their fitness levels while
dancing to high energy Latin music and having fun with friends during the 8-week
program.
Flexi Fit and Fun and Get Fit While You Sit filled with 14 participants increased strength,
balance coordination and endurance during this 8-week program.
Page 4
Page 117
WALKAPALA TOO averaged 4 inclusive participants each week for 8 weeks this summer.
They enjoyed a variety of fieldtrips like swimming at Stewart Heights Pool, Roller skating
and Gameworks to name a few.
Survey Comments:
Camp made such a huge difference for my son's social skills. He is truly
communicating with other typical campers now. I always feel like Jacob is included
in everything at camp disability or not. I love this program. (Parent of camper)
Performance Outcomes
1. How much did we do?
Number of duplicated visits to the facility 2,351
Number of classes worksho s, trips 31
Number of registered participants 394
2. How well did we do it?
Percent of classes workshops, trips at or above enrollment target
100%
Percent of classes completed 100%
3. Is anyone better off?
Percent of participants reported a quality of life benefit 95%
Youth and Teen
Program / Service Highlights
Teen Camp kept teens 7th grade - 91h grade were busy this summer with sports, cooking,
fieldtrips and weekly fishing.
Camp WALKAPALA and the Camp WALKAPALA Counselor In Training Program. The kids
loved all the activities during the themed weeks and especially the field trips!
Summer Playgrounds had 5 park sites filled with games, events, activities, 7,491 free
lunches, 5 Fun Friday events with Bouncy House, Pinatas and Sno-Conces. Thanks to
community Communities in School of Kent, Kent Library, HopeHeart and MultiCare, we
added reading days, a magic/comedy show and healthy eating tools.
Kent Parks Community Center kept busy over the summer as well. Along with our normal
daily programs of full court basketball, breakdancing, game room activities and the music
studio we also managed to fit in a few events. Graduation BBQ to celebrate the senior
finally making it through high school. National Night Out was once again a huge success.
350 people came out to show support for the community, eat some free BBQ, play a little
hoop, listen to some good music and jump around the bouncy house. Thanks to our
sponsors Popeyes, UW Support Team, IGrad and CWU. The H.E.L.P. group donated food
for 2 dinners and 200 hotdogs for the graduation BBQ.
Page 5
Page 118
Resident Camp Cal Waskowitz with 129 campers ages 5th 6th and 7th grade and 35
volunteer staff enjoyed a great week of camping in Northbend. 30 students in the Kent
School District attended on scholarship. The dollars used to pay for campers was raised at
the annual Concert for Camp held at Emerald Queen Casino.
Survey Comment from campers:
® I had expected it to be like a normal camp. It was totally not what I had expected.
It was funner, excitinger and had an emotional impact.
• The program benifited me because when I grow older there will be a period in my
life where the choices I make are up to me.
® I made new friends, I learned I can be who I want to be and don't let people tell me
I can't do it.
Performance Outcomes
1. How much did we do?
Number of duplicated visits to the facility 14,043
Number of classes, worksho s trips 75
Number of registered participants 825
2. How well did we do it?
Percent of classes, workshops, trips at or above enrollment target 80°l0
Percent of classes completed 1000/0
3. Is anyone better off?
Percent of participants reported a quality of life benefit 95%
Parks Operations
Program 1 Service Highlights
Downtown core
The Downtown core saw new landscape installed at Correction Facility. New beds irrigation
and plants have been installed with the team work of West and Downtown operation
crews.
Crews continue with various fountain repairs at Town Square Park and electrical repairs on
aerial lights at Kent Memorial Park.
Front parking lot at Russell Road Park has been resealed to preserve the parking lot.
All parks continue with basic Maintenance.
In the downtown core, pots have been changed out from spring and summer annuals to
fall annuals threw out down town area.
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Kiwanis Tot Lot #3 had wood tables and benches refinished.
Issues with litter and garbage continue in the downtown core requiring continuous
attention by staff.
Green Kent/Community/Volunteer events
Green Kent, Community and Volunteer events continue into full swing in various parks. A
few of the parks with events were at: Old Fishing Hole, Lake Fenwick, Green Tree Park,
and Clark Lake.
Athletic complexes
The athletic complexes have completed their seasons.
Staff has been working on turf maintenance programs and putting fields away for winter.
Uplands and KMP prepped for flag football programs.
Staff continues to deal with wire theft at Service Club and Kent Memorial Park.
Wilson Playfield has a new maintenance program in place.
Neighborhood and Community Parks
There is a variety of work underway as summer comes to an end in the Neighborhood and
Community Parks. The majority of the effort is in regular maintenance such as spring
pruning, fertilizing, mowing, lifecycle repairs and playground repairs.
Green Tree Park had new play structure installed and new benches and tables,
Lake Meridian and Service Club are under seasonal break down for the winter.
Maintenance Highlights
East Hill operations will begin to implement a new Horticultural program with new hire.
Office area is also seeing new work stations for staff implemented,
Street Tree staff is finally at full strength with the addition of new Arborist. Crew is in
support of the James street Project.
Street Tree staff attended the 2014 ISA conference in Vancouver WA.
Facilities Division
Program f Service Highlights
• Completed fire suppression sprinkler system testing - all buildings.
• Completed fire control panel testing - all buildings.
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• Completed back flow testing for fire systems and pressure vessels - all buildings.
• Completed fire extinguisher tagging program - all buildings.
• Ken and Kail completed Apogee HVAC Controls System classes as part of our contract
with Siemen's Industry, Inc.
• All crews completed the new Hazard Communication training.
• Maintenance and HVAC crews participated in annual portable emergency generator
testing.
• Continued Garage Improvement Project- painting and signage - Centennial.
• Normal HVAC building maintenance:
• Preventative Maintenance
• Filter changes
• Trouble calls
• Alarms
• Emergencies and call outs
• Cleaning interior windows - Centennial, City Hall, Court, Fire Station 74.
• Office reconfigurations in Law department due to staff moves - City Hall.
• Assisted with setup of Mayor's BBQ - City HAIL
• In contract process with Siemens Industry Inc. to upgrade HVAC control panels - City
Hall, Commons, Corrections, Fire Station 74, Fire Station 75, Senior Center.
• Maintenance/repair work at racquetball courts - Commons.
• Irrigation/landscape work - Court.
• Completed maintenance painting - KMP.
• Started interior maintenance paint - Commons.
• Contracted with McKinstry for engineering study - Golf 18 Hole.
• Submitted ESCO grant application - Golf 18 Hole.
• Refinished floor - KMP.
• Pool grounding to prepare for new starting blocks - Pool.
• Contracted with Orca Pacific to install new starting blocks - Pool.
• Vendor completed air quality checks - Pool.
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Page 121
• Contracted with Evergreen Asphalt to make concrete repairs - Senior Center.
• Refinished wood floor in social hall - Senior Center.
• New floors, paper, and soap dispensers installed in restrooms - Shops.
• Installed new airline and regulators - Shops.
• Completed inspections of underground storage tanks with Washington State
Department of Ecology - Shops, Station 74, and Station 75.
• Contracted with Dutton Electric for I.T. Data Center remodel project - Station 74.
• Installed hand railing - Station 74.
• Preparing for replacement of (6) HVAC units - Station 75.
• Carpets cleaned - Centennial, Commons, Court, PD, Shops.
• Completed work requests city-wide.
Performance Outcomes
1. How much did we do?
Number of Work Orders 587
2. How well did we do it?
Number of Work Requests Closed 486
Percent of Work Requests Closed 82%
3. Is anyone better off? Yes
City facilities are well maintained making sure they are inviting and
comfortable for citizens and employees
Work Orders increased by 88 from 2nd Quarter, percentage completed fell by 4%.
Riverbend Golf Complex
Program / Service Highlights
The great weather of the third quarter had a positive impact on all areas of the Golf
Complex when compared to 2013. The 18-hole golf course was significant up for the
quarter compared to 2013. Rounds of golf at the 18-hole golf course were up 23.5% for
the quarter compared to 2013. Rounds of golf at the Par 3 golf course were up slightly
with a 1.70/o increase for the quarter compared to 2013. Driving range ball sales were up
5.2% for the quarter and merchandise sales were up slightly with a 1.2% increase in sales
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Page 122
for the quarter compared to 2013. For the second quarter in a row the 18-hole golf
course, Par 3 golf course and the driving range have posted increases for the quarter
compared to 2013 with the 18-hole golf course leading the way with back to back double
digit increases compared to 2013.
Performance Outcomes
1. How much did we do?
Rounds of Golf at the 18-hole golf course 26,347
Rounds of Golf at the Par 3 golf course 111510
Driving Range - Range Ball sales $125,055
Merchandise Center retail sales $127,859
2. How well did we do it? Compared to 2012
Rounds of golf at the 18-hole golf course +23.5°l°
Rounds of golf at the Par 3 golf course +1.7%
Driving Range - Range Ball sales +5.2%
Merchandise Center retail sales +1.2%
F
Is an one better off? Yes
well maintained golf complex, offering a number of successful
enities is an asset to the city, it's residents, and to visitors.
Parks Planning & Development
Program 1 Service Highlights
Performance Outcomes
1. How much did we do?
Number of volunteer events 19
Total number of volunteers 386
Total number of volunteer hours 1498
Number of Ea le Scout ro'ects com Ieted 0
2. How well did we do it?
Trails constructed or refurbished- linear feet 381
S uare feet touched at Green Kent events 274,121
Number of trees/shrubs lanted 150
Cubic ards of chi s s read 20
Cubic ards of debris removed 75
Green Kent e-newsletters: 2,336 (up from 2,133 same period, 2013)
Green Kent Facebook followers: 134 (up from 115 same period,
2013
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Page 123
3. Is anyone better off?
"I am developing a management structure to assist in our Park
District partnership with the Scouts, and have found Kent to offer a
lot of inspiration. You should feel good that your city is one of the
best of the hundreds I have reviewed during my research!"
Brian L. Carpenter, Volunteer Services Coordinator
Riverside County Regional Park & Open-Space District, Jurupa
Valley, CA
Capital Program Highlights
• Continued to coordinate with PW on several projects including Briscoe, Hawley
Road, 2315t to 516, Boeing ERP, Lower/Lowest Russell Road, Upper Russell Road,
248`" Street Corridor planning, and the Regional Connector Trail, as well as getting
repairs made to parks facilities damaged by completed levee projects at Riverview,
Three Friends Fishing Hole and Russell Woods parks.
• Continued working with ECD on the Park Element component of the Comp Plan
update.
• Completed construction on the Wilson Playfield Synthetic Turf Replacement project.
Dedication was held September 6.
• Formally adopted the Kent Valley Loop Trails Master Plan.
• Substantially completed the park renovation work at Green Tree Park. A volunteer
event to do much of the work was held on September 20.
• Began consultant selection on the next Parks and Open Space Plan update.
Page I I
Page 124
Page 125
City of Kent
Parks, Recreation and Community Services
2014 Third Quarter Contributions Report
Page 126
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Parks, Recreation and Community Services
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Page 130
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Page 134
Page 135
PARKS, RECREATION AND COMMUNITY SERVICES
Jeff Watling, Director
Phone: 253-856-5100
® Fax: 253-856-6050
KENT
WAS III N G 7°N Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
October 23, 2014
TO: Kent City Council Parks and Human Services Committee
FROM: Jeff Watling, Director of Parks, Recreation & Community Services
SUBJECT: Director's Report - INFO ONLY
MOTION: INFO ONLY
SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services,
will inform the committee of noteworthy information and upcoming events.
EXHIBITS: None
i
BUDGET IMPACT: None
I
i
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