HomeMy WebLinkAboutCity Council Committees - Operations - 10/21/2014 (3) KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
October 7, 2014
Committee Members Present: Les Thomas, Chair, Bill Boyce and Dana Ralph.
The meeting was called to order by L. Thomas at 4:01 p.m.
1. APPROVAL OF MINUTES DATED SEPTEMBER 16, 2014.
B. Boyce moved to approve the Operations Committee minutes dated September 16,
2014. D. Ralph seconded the motion, which passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORT DATED 9/1/2014 THROUGH 9/15/2014
- APPROVE.
D. Ralph moved to approve the check summary report dated 9/1/2014 through 9/15/2014.
B. Boyce seconded the motion and it passed 3-0.
3. CONSULTANT SERVICES AGREEMENT- CPS HR CONSULTING.
J. Rowsey, Community Outreach Analyst and L. Patterson, Human Resources Director, first
presented the proposal requesting approval to enter into a consultant services agreement with CPS
HR Consulting last month at which point the committee did not pass and requested additional
information. Further review clarified that the training was half day and would cost $17,000 for 150
employees for the remainder of the year 2014.
Because the amount allocated falls under the Mayor's authority, this item became
information only and the committee does not need to take an action.
4. CONSULTANT SERVICES AGREEMENT- RAEDEKE ASSOCIATES, INC.
B. Taylor, Economic and Community Development Engineering Manager, requested approval of a
consultant services agreement with Raedeke Associates Inc. to provide Environmental Consulting
for Development Engineering wetland and sensitive areas project review not to exceed $40,000.
This is a one year agreement with options to extend to two years.
The contract is for Critical Area Review in the City's permitting review services area reviews- steep
slopes, streams, wetland, etc. Currently, the city is operating under two $25,000 contracts with the
consultants but recognized that this isn't enough for the remainder of 2014. The contracts will be
renewed with the new calendar year. The increase in the contracts is due to an increase in
permitting and land development in difficult parcels. This increase in the permitting has cause a
need to increase the contracts.
B. Boyce asked why there is a need for two consultants and why the consulting can't be turned into
a full time employee with the city. He went on to ask if the fee that was being asked for approval
was a set fee.
B. Taylor responded by saying the full time employee position's salary with benefits was upwards of
$100,000 which was replaced with a $70,000 consulting budget. At the time, in 2012 when the
position was filled with a full time employee, there wasn't enough activity to warrant the need,
which we have now. Having two consultants eliminates conflict of interest.
D. Ralph inquired how these contracts will affect the budget. B Taylor responded, informing her that
money for these contracts has been budgeted. Currently, $70,000 comes from the utilities fund as
Operations Committee Minutes
September 16, 2014
Page: 2
well as $28,000 from the Economic and Community Development budget for professional services.
He went on to say that much of the consulting costs are reimbursed to the city through critical area
review fees that are charged through the permitting process. *
D. Ralph moved to recommend approval of the consultant services Agreement
with Raedeke Associates Inc. to provide Environmental Consulting for
Development Engineering wetland and sensitive areas project review not to
exceed $40,000. B. Boyce seconded the motion, which passed 3-0.
S. CONSULTANT SERVICES AGREEMENT- THERESA DUSEK.
B. Taylor, Economic and Community Development Engineering Manager, requested approval of a
consultant services agreement with Theresa Dusek to provide Environmental Consulting for
Development Engineering wetland and sensitive areas project review not to exceed $40,000.
* The conversation above includes the both Consultant Services Agreements, one with
Raedeke Associates and the other with Theresa Dusek.
B. Boyce moved to recommend approval of the consultant services Agreement
with Theresa Dusek to provide Environmental Consulting for Development
Engineering wetland and sensitive areas project review not to exceed $40,000.
D. Ralph seconded the motion, which passed 3-0.
6. MUNICIPALITIES CONTINUING DISCLOURE COOPERATION INITIATIVE (MCDC).
A. BeMiller, Finance Director, discussed what the US Securities and Exchange Commission's (SEC)
Municipalities Continuing Disclosure Cooperation Initiative is and how it affects the city. The MCDC
is intended to address potential widespread violations of the Federal Securities Law by municipal
underwriters of municipal securities - municipalities who have issued bonds.
This information only discussion was an effort to brief the committee members on where the City is
in the process and any potential Council actions that may be required with a questionnaire (report)
that KeyBank has put forth to the City of Kent with regard to an issue of failure to connect several
Committee on Uniform Securities Identification Procedures (CUSIPS) to financial reports. According
to A. BeMiller, this issue was dealt with in 2012.
Though no action was taken, the committee unanimously agreed that completing the questionnaire
would be in the City's best interest.
The meeting was adjourned at 4:27 p.m. by L. Thomas.
� c
Annalise LaPorte
Operations Committee Secretary