HomeMy WebLinkAboutCity Council Committees - Public Safety (Committee) - 07/08/2014 Public Safety Committee Agenda
Councilmembers: • Dana Ralph • Les Thomas,Jim Berrios, Chair
KENT
July 8, 2014
4:30 p.m.
Item Description Action Speaker(s) Time Pace
1. CALL TO ORDER
2. ROLL CALL
3. CHANGES TO AGENDA
4. Approval of June 10, 2014, minutes Yes Jim Berrios 5 min 1
5. School Resource Officer Agreement for
Kent School District - Recommend Yes Chief Ken Thomas 5 min 3
6. Substance Abuse and Mental Health
Grant — Recommend Yes Chief Ken Thomas 10 min 11
7. Police Chief's Update No Chief Ken Thomas 10 min 17
A. National Night Out - Tuesday, August 5"'
B. Community Education Coordinator - John Pagel
Unless otherwise noted, the Public Safety Committee meets the 2nd Tuesday of each month at 4:30 p.m.
in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Kim Komoto at (253) 856-5788 or via email at kkomoto@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For
TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
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Public Safety Committee Minutes
June 10, 2014
CALL TO ORDER
Committee Chair, Jim Berrios called the meeting to order at 4:31 p.m.
COMMITTEE MEMBERS PRESENT:
Committee Chair, Jim Berrios, Councilmember Les Thomas, and Council President
Dana Ralph. The meeting was called to order at 4:31 p.m.
Chances to the Agenda:
None
Item 1 - Approval of meetinc minutes dated May 13, 2014
Councilmember Thomas MOVED to approve the minutes of May 13, 2014.
The motion was SECONDED by Council President Ralph and PASSED 3-0.
Item 2 - Ordinance Amending KCC 9.38 - Parking - Recommend
Chief Ken Thomas presented information regarding proposed changes to the Kent
City Code in an effort to try to address the street racing problem in the north end of
Kent where there is a high volume of street racers. Chief Thomas indicated
enforcement was not solving the problem and that he believes that giving the Chief
of Police the authority to periodically suspend parking enforcement in those areas
will help reduce the racing.
Council President Ralph MOVED to recommend council authorize the
Council adopt an ordinance amending Kent City Code 9.38, authorizing the
Chief of Police to suspend the enforcement of certain parking restrictions
in order to protect the public health, safety, and welfare. The motion was
SECONDED by Councilmember Thomas and PASSED 3-0.
Item 3 - Fourth of July & Fireworks Update - Information Only
Division Chief/Fire Marshall, Jon Napier presented information regarding fireworks
within the city. Fireworks stands will open June 28th and close at 11:00 on July 4th
Fireworks can be discharged within the city of Kent between the hours of 9:00 a.m.
- 11:00 p.m., only on the 4th of July. The public education campaign begins with
public works streets erecting signs and continues with news releases, advertising,
posters, flyers, and websites.
An after-action-report will be presented at the August public safety committee
meeting.
Item 4 - Police Chief's Update
Chief Thomas presented information regarding the police department.
2013 Annual Police Department Report:
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Chief Thomas believes the report provides good overview of the police department.
STAFFING UPDATE:
Chief Thomas advised of the number of officers that have been hired in the past
year. He hopes the police department will be up to the budgeted numbers of staff
by September l't. Sara Wood is researching and applying for grants, including the
COPS grant, that will help pay for additional officers.
The meeting was adjourned at 5:32 p.m. by Committee Chair Berrios.
Respectfully submitted,
Kim Komoto
Public Safety Committee Secretary
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POLICE DEPARTMENT
� Ken Thomas, Chief of Police
KENT Phone: 253-856-5800
Fax: 253-856-6802
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: July 8, 2013
TO: Public Safety Committee
SUBJECT: School Resource Officer Agreement - Recommend
MOTION: Move to recommend Council authorize the Mayor to sign the School Resource
Officer Agreement between the Kent Police Department and the Kent School District for
the 2014-2015 school year, with final terms and conditions acceptable to the Police Chief
and City Attorney.
SUMMARY: The Kent School District ("District") and the Kent Police Department ("KPD")
find it beneficial to have the presence and assistance of commissioned law enforcement
officers on the middle and high school campuses for the purpose of working
collaboratively with school personnel to enforce the law and school rules, while building
healthy relationships with students.
This School Resource Officer Agreement between the KPD and the District for the 2014-
2015 school year will provide two commissioned police officers to work as School
Resource Officers in the District for the purpose of assisting school personnel in enforcing
the law and school rules, while maintaining a safe, sustainable, healthy, and respectful
learning environment for students and staff.
The total cost for the City to employ two officers is $239,601.00. Through this Agreement,
the District agrees to reimburse the City 60% of the total compensation, which equals
$143,760.60.
Exhibits: Agreement
Budget Impact: Net budget impact after revenue received from District is $95,840.40.
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SCHOOL RESOURCE OFFICER (SRO) AGREEMENT
BETWEEN THE KENT POLICE DEPARTMENT
AND
THE KENT SCHOOL DISTRICT
2014-2015
THIS SCHOOL RESOURCE OFFICER (SRO) AGREEMENT (hereinafter "Agreement') is made and entered
into by and between the City of Kent and its Kent Police Department (hereinafter referred to collectively
as the "Department') and the Kent School District (hereinafter referred to as the "District') for the
provision of School Resource Officers (SROs).
WHEREAS, the District desires to have the presence and assistance on school campuses of
commissioned law enforcement officers who can work collaboratively with school personnel to enforce
the law and school rules, while building healthy relationships with students of the District;
WHEREAS, the Department desires to partner with local school districts and seeks an opportunity for its
officers to positively impact the community; and
WHEREAS, the District and the Department share a compelling common value in seeing that the
community enjoys a safe, sustainable, healthy, and respectful learning environment for its students and
staff;
NOW, THEREFORE, for and in consideration of the mutual promises set forth herein, the parties hereto
mutually agree as follows:
1. TERM
The Agreement shall be effective September 1, 2014 through August 31, 2015, subject to any prior
termination as provided herein and unless extended by written agreement of parties hereto.
2. DUTIES OF THE DEPARTMENT AND ASSIGNED SROs
The Department shall provide two (2) commissioned police officers to work as SROs in the District
for twelve (12) months for the purpose of assisting school personnel in enforcing the law and school
rules, while maintaining a safe, sustainable, healthy, and respectful learning environment for
students and staff. The placement of a particular officer in the role of SRO will be a decision
mutually agreed upon by the Department and District.
a. One SRO will be assigned to the campuses of Kent-Meridian High School and Mill Creek Middle
School, with time split between the campuses as deemed appropriate by school administrators
and the respective school principals.
b. One SRO will be assigned to the campuses of Kentridge High School and Meridian Middle
School, with time split between the campuses as deemed appropriate by school administrators
and the respective school principals.
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c. Each SRO shall respond to school incidents in the District as necessary and support District
administrators and staff with school safety inquiries and/or needs for assistance.
d. Each SRO will provide assistance to enforce the law and school rules on school grounds, conduct
investigations as necessary, and advise/consult with school personnel regarding best practices
for ensuring a safe and secure learning environment.
e. Each SRO will develop a daily routine that ensures high visibility to staff, students, parents and
community stakeholders.
f. Each SRO will have access to education records of District students consistent with access
available to members of the District's Safety Services, but the Department acknowledges that
each SRO is restricted in the same manner as other District personnel by the Family Educational
Rights and Privacy Act (FERPA), 20 U.S.C. 1232g, accompanying regulations, corresponding state
law, and District policies from nonconsensual disclosure of such records to third parties without
lawful authorization.
g. Each SRO will be a positive adult role model and develop positive relationships with students
that promote learning and citizenship.
h. Each SRO will work collaboratively with the District's Safety Services Director, including the
preparation of reports as needed regarding school safety activity for the Superintendent and
Board of Directors.
i. Each SRO will assist, as needed, in the establishment and implementation of emergency
operation procedures and threat assessment procedures for buildings.
j. Each SRO will assist with contacting truant children and their parents.
k. Each SRO will perform other duties as mutually agreed upon by the Kent School District and the
Department.
I. The Department reserves the right to utilize one or both of the SROs from the end of the school
year to the beginning of the next school year for emergency Department operational needs as
determined or declared by the mayor of the City of Kent. Emergency operational needs include
but are not limited to the following: severe staffing shortages, natural and/or manmade
disasters, or unforeseen city emergencies. In the event that such an emergency arises, the
Department will make reasonable efforts to give timely advanced notice to the District and will
make reasonable efforts to minimize the duration of their utilization. The Department will also
refund the District for all time that one or both SROs are not performing work for the District
pursuant to this section 2(I).
3. CONSIDERATION
The total compensation for two (2) commissioned officers for the length of this Agreement is set
forth in Attachment A to this Agreement. Attachment A reflects the District's agreement to
reimburse the Department sixty percent (60%) of the total compensation (salaries/benefits) for two
(2) commissioned SROs, as mutually agreed by the parties in Attachment A. The sixty (60%)
reimbursement obligation of the total compensation amount shall be spread across twelve (12)
approximately equal monthly payments payable to the Department; provided, in the event this
Agreement is executed after the term of this Agreement begins, the District shall pay the total
compensation as set forth in Attachment A, but will have fewer months to make such payments.
The District shall pay said reimbursement upon submission by the Department of a monthly invoice.
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4. WORK SCHEDULE
It is the intent of this Agreement that the SROs work during scheduled class times and cover the
start of school and release of school. Each SRO shall work other hours and days agreed upon by the
District, Department, and the officer providing the services; provided, that each SRO's work
schedule shall be subject to the terms and conditions set forth in his or her collective bargaining
agreement, which sets forth hours of work, days off, vacation, holidays, etc. One SRO will be
assigned to work Monday through Thursday. The second SRO will be assigned to work Tuesday
through Friday.
5. OVERTIME
Costs associated with approved overtime for District business shall be paid by the District, except
that costs associated with overtime for any Department trainings or functions not relating to District
business will be paid by the Department. Overtime costs for District business shall be determined
by the officers' collective bargaining agreement with the City of Kent.
6. MODIFICATION
No waiver or modification of this Agreement or any covenants, conditions, or limitations herein
contained shall be valid unless in writing and duly executed by the parties to be charged therewith;
and no evidence of any waiver of modification shall be offered or received in evidence of any
proceeding or litigation between the parties hereto arising out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, unless such waiver or modification is in writing duly
executed as aforesaid; and the parties further agree that the provisions of this section may not be
waived except as herein set forth.
7. TERMINATION OF AGREEMENT
This Agreement may be terminated without cause at any time by mutual agreement of the parties
hereto, or by either party after thirty (30) days following the other party's receipt of a written intent
to terminate.
Each party shall have the right to cancel and immediately terminate this Agreement without prior
notice upon material breach of the Agreement by the other party.
In the event of termination under this section, the Department will be entitled to receive, to the
date of such termination on a pro rata basis, the compensation as set forth in section 3 above.
In addition, each party shall have the right to remove a specific SRO from District. Any officer
selected to replace an SRO will be mutually agreed upon by the Department and District as set forth
in section 2 above.
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8. TRAINING
The District agrees to permit SROs to attend training sessions required by the Department, provided
the Department notifies the District of such training ten (10) calendar days in advance. The
Department shall provide the District's Chief Information and Digital Strategy Officer, who oversees
the District's Safety Services department, notice sufficiently in advance to allow the District to make
other security arrangements in the absence of a school's SRO. The District may likewise provide
training to SROs on school in-service days.
9. INDEMNIFICATION
To the extent permitted by law, the District shall defend, indemnify, and hold harmless the
Department and its officers, agents, and employees, or any of them, from any and all claims,
actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, arising out of
any act or omission of the District, its officers, agents, and employees or any of them relating to or
arising out of the performance of the Agreement. The District shall not defend, indemnify, or hold
the Department harmless from any claims, actions, or suits for injury, damage, or loss of any kind
caused by either intentional act(s) or the negligence of the Department, its officers, agents, and
employees or any of them where the District did not contribute to such negligence.
Similarly, the Department shall defend, indemnify, and hold harmless the District and its officers,
directors, agents, and employees, or any of them from any and all claims, actions, suits, liability,
loss, costs, expenses, and damages of any nature whatsoever, out of any act or omission of the
Department, its officers, agents, and employees, or any of them in the performance of this
Agreement. The Department shall not defend, indemnify, or hold the District harmless from any
claims, actions, or suits for injury, damage, or loss of any kind caused by either intentional act(s) or
the negligence of the District, its officers, directors, agents, and employees or any of them where
the Department did not contribute to such negligence.
Notwithstanding any other provision of this Agreement, in executing this Agreement, the
Department does not assume liability or responsibility for, or in any way release the District from,
any liability or responsibility which arises in whole or in part from the existence, effect, or
enforcement of District policies, rules, or regulations. If any cause, claim, suit, action, or
administrative proceedings is commenced in which the enforceability or validity of any such District
policy, rule, or regulation is at issue, the District shall defend the enforceability or validity of such
policy, rule, or regulation at its sole expense, and if judgment is entered or damages are awarded
against the District, the Department or both, the District shall satisfy the same, including all
chargeable costs and attorney's fees.
10. MEDICAL/HEALTH AND WORKER' COMPENSATION BENEFITS
In the event of any injury to, or the illness or death of, an SRO, such officer will be considered an
employee of the Department while acting in performance of this Agreement, and the Department
agrees to extend to any Department SRO the medical/health and workers' compensation benefits
and other compensation, to the same extent and in the same manner as in such injury, illness, or
death had occurred during regular work assignment in and for the Department. Any SRO provided
pursuant to this Agreement is not an employee of the District, and the District shall have no
obligation to provide an SRO with any workers' compensation or other benefits.
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11. VENUE STIPULATION
This Agreement shall be construed as having been made and delivered within the state of
Washington, and the laws of the state of Washington shall be applicable to its construction and
enforcement. Any action at law, suit in equity, or judicial proceeding for the enforcement of this
Agreement or any provision hereto shall be instituted in King County, Washington.
12. COMPLIANCE WITH LAWS
The parties hereto agree to, in carrying out the terms of this Agreement, comply with all applicable
federal, state, and local laws, ordinances, and regulations, including but not necessarily limited to,
the laws pertaining to civil rights and laws pertaining to the District and the Department. The
Department and its officers, agents and employees in carrying out this Agreement agree that they
will not in any way discriminate against others on the basis of sex, race, creed, religion, color,
national origin, age, honorably discharged veteran or military status, sexual orientation including
gender expression or identity, or the presence of any sensory, mental or physical disability.
13. NOTICES
All notices given herein shall be in writing and shall be sent by personal service or registered mail to
the parties at their recognized business addresses. For the District, notice shall be sent by personal
service or registered mail to the District's Chief Information and Digital Strategies Officer who
oversees the District's Safety Services.
15. HEADINGS
The article headings contained in this Agreement are inserted solely as a matter of convenience and
for reference and in no way do they define, limit, or describe the scope or intent of the provisions of
this Agreement.
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16. AGREEMENTS OUTSIDE OF THIS AGREEMENT
This Agreement contains the complete agreement between the parties and shall, as of the effective
date hereof, supersede all agreements, either written or oral, between the parties. The parties
agree that neither of them has made any representation with respect to the subject matter of this
Agreement or any representations, including the executing and delivery hereof, except such
representations as are specifically set forth herein, and each of the parties hereto acknowledges
that it has relied on its own judgment in entering into this Agreement.
IN WITNESS WHEREOF, the parties have affixed their signature on the dates below.
KENT SCHOOL DISTRICT CITY OF KENT/KENT POLICE DEPARTMENT
Dr. Edward Lee Vargas, Superintendent Suzette Cooke, Mayor
Date Date
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ATTACHMENT 'A' TO SRO AGREEMENT
The parties agree that the total cost to the Department to provide SROs to the District in accordance
with the terms of this Agreement is $239,601.00, regardless of actual salary or benefit adjustments that
may be made by the Department for its officers.
The District's reimbursement obligation, which is sixty percent (60%) of the total cost to the Department
for the SROs provided to the District, equals $143,760.60. Unless overtime is authorized by the District
in accordance with Section 6, or the Agreement modified as set forth in Section 6, this sum will be
considered the District's total reimbursement obligation for all SROs provided by the Department for the
duration of the performance period of this Agreement, regardless of actual salary or benefit
adjustments that may be made by the Department for its officers, subject to the Department's
obligations to refund the District as set forth in section 2(I) .
The District shall pay said reimbursement in twelve (12) approximately equal monthly payments spread
over a one-year period starting September 1, with each payment being made upon submission by the
Department of a monthly invoice; provided, in the event this Agreement is executed after the term of
this Agreement begins, the District shall pay the total compensation as set forth in this Attachment, but
will have fewer months to make such payments.
IN WITNESS WHEREOF, the parties have affixed their signature on the dates below.
KENT SCHOOL DISTRICT CITY OF KENT/KENT POLICE DEPARTMENT
Dr. Edward Lee Vargas, Superintendent Suzette Cooke, Mayor
Date Date
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POLICE DEPARTMENT
� Ken Thomas, Chief of Police
KENT Phone: 253-856-5800
Fax: 253-856-6802
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: July 8, 2014
TO: Public Safety Committee
SUBJECT: SAMHSA STOP Act Grant Award - Recommend
MOTION: Recommend Council accept the Substance Abuse and Mental Health
Services Administration grant in an annual amount of $48,258, amend the
budget, authorize expenditure of the funds in accordance with the grant's terms,
and authorize the Mayor to sign all necessary grant documents with final terms
and conditions acceptable to the Police Chief and City Attorney.
SUMMARY: The Substance Abuse and Mental Health Services Administration awarded
the City of Kent a grant in the amount of $48,258 per year for four years. This is the
third year of the four-year period with an annual application required. The funds must be
used to prevent and reduce alcohol use among youth in the community.
The City must plan and implement a comprehensive approach inclusive of multiple
strategies as emphasized in the 2007 Surgeon General's Call to Action to Prevent and
Reduce Underage Drinking, in addition to emphasizing environmental strategies for the
prevention and reduction of underage drinking that incorporate prevention efforts aimed
at changing or influencing community conditions, standards, institutions, structures,
systems, and policies.
This grant supplements the City's Drug Free Communities grant that was previously
awarded to and accepted by the City in 2008.
Exhibit: Grant Award Notification
Budget Impact: No City match is required.
S:\PUBLIC\POLICE\Public Safety Committee\]une 2013\SAMHSA STOP Granhnodon.Doc
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Notice of Award
t STOP Act Issue Date: 06/26/2014
Department of Health and Human Services
14� Substance Abuse and Mental Health Services Administration
Center for Substance Abuse Prevention
Grant Number: 5H79SP019035-03
FAIN: SP019035
Program Director:
Stacy Judd
Project Title: Kent Drug Free Coalition Reducing Underage Drinking Project
Grantee Address Business Address
KENT CITY POLICE DEPARTMENT Kenneth Thomas
Kenneth Thomas Chief of Police
Chief of Police Kent Police Department
Kent Police Department 220 4th Avenue S
220 4th Avenue S Kent, WA 98032
Kent, WA 98032
Budget Period: 09/30/2014—09/29/2015
Project Period: 09/30/2012—09/29/2016
Dear Grantee:
The Substance Abuse and Mental Health Services Administration hereby awards a grant in the amount of
$48,258 (see "Award Calculation" in Section I and 'Terms and Conditions" in Section III) to KENT CITY
POLICE DEPARTMENT in support of the above referenced project. This award is pursuant to the
authority of PHS Act (42 U.S.C. 290bb-25b) Section 5198 and is subject to the requirements of this
statute and regulation and of other referenced, incorporated or attached terms and conditions.
Award recipients may access the SAMHSA website at www.samhsa.gov (click on "Grants" then SAMHSA
Grants Management), which provides information relating to the Division of Payment Management
System, HHS Division of Cost Allocation and Postaward Administration Requirements. Please use your
grant number for reference.
Acceptance of this award including the "Terms and Conditions" is acknowledged by the grantee when
funds are drawn down or otherwise obtained from the grant payment system.
If you have any questions about this award, please contact your Grants Management Specialist and your
Government Project Officer listed in your terms and conditions.
Sincerely yours,
Virginia Simmons
Grants Management Officer
Division of Grants Management
See additional information below
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SECTION I—AWARD DATA—5H79SP0l9035-03
Award Calculation (U.S. Dollars)
Salaries and Wages $5,435
Fringe Benefits $805
Personnel Costs (Subtotal) $6,240
Supplies $4,295
Consortium/Contractual Cost $18,840
Travel Costs $8,763
Other $10,120
Direct Cost $48,258
Approved Budget $48,258
Federal Share $48,258
Cumulative Prior Awards for this Budget Period $0
AMOUNT OF THIS ACTION (FEDERAL SHARE) $48,258
SUMMARY TOTALS FOR ALL YEARS
YR I AMOUNT
3 $48,258
4 $48,258
*Recommended future year total cost support, subject to the availability of funds and satisfactory
progress of the project.
Fiscal Information:
CFDA Number: 93.243
EIN: 1916001254A2
Document Number: 12SP19035A
Fiscal Year: 2014
IC CAN Amount
SP C96P119 $48,258
IC CAN 2014 2015
SP C96P119 $48,258 $48,258
SP Administrative Data:
PCC: DFC-STOP/OC: 4145
SECTION 11 —PAYMENT/HOTLINE INFORMATION—5H79SP0l9035-03
Payments under this award will be made available through the HHS Payment Management
System (PMS). PMS is a centralized grants payment and cash management system, operated by
the HHS Program Support Center (PSC), Division of Payment Management (DPM). Inquiries
regarding payment should be directed to: The Division of Payment Management System, PO Box
6021, Rockville, MID 20852, Help Desk Support—Telephone Number: 1-877-614-5533.
The HHS Inspector General maintains a toll-free hotline for receiving information concerning
fraud, waste, or abuse under grants and cooperative agreements. The telephone number is: 1-
800-HHS-TIPS (1-800-447-8477). The mailing address is: Office of Inspector General,
Department of Health and Human Services, Attn: HOTLINE, 330 Independence Ave., SW,
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Washington, DC 20201.
SECTION III—TERMS AND CONDITIONS—5H79SP019035-03
This award is based on the application submitted to, and as approved by, SAMHSA on the
above-title project and is subject to the terms and conditions incorporated either directly or by
reference in the following:
a. The grant program legislation and program regulation cited in this Notice of Award.
b. The restrictions on the expenditure of federal funds in appropriations acts to the extent
those restrictions are pertinent to the award.
c. 45 CFR Part 74 or 45 CFR Part 92 as applicable.
d. The HHS Grants Policy Statement.
e. This award notice, INCLUDING THE TERMS AND CONDITIONS CITED BELOW.
Treatment of Program Income:
Additional Costs
SECTION IV— SP Special Terms and Conditions—5H79SP019035-03
REMARKS:
This award reflects approval of the revised budget submitted on April
22, 2014 by your authorized representative in response to the
continuation application request.
SPECIAL CONDITION(S) OF AWARD:
NONE
SPECIAL TERM(S) OF AWARD:
Failure to comply with special terms and conditions may result in a drawdown restriction on your
Payment Management Account or denial of funding in the future.
No more than 20% of the total grant award may be used for data collection, performance
measurement, and performance assessment.
Not more than 6% of the total award may be expended for administrative expenses.
1) Grantee must use funds to prevent and reduce alcohol use among youth in their community of
focus. Funds may not be used for other program areas.
2) Grantee must use the Strategic Prevention Framework (SPF), a five step evidence-based
process for community planning and decision-making. The five step process includes: needs
assessment, capacity building, planning, implementation and evaluation.
3) Grantee must plan and implement a comprehensive approach inclusive of multiple strategies
as emphasized in the 2007 Surgeon General's Call to Action to Prevent and Reduce Underage
Drinking located online at:
http://www.surgeongenera I.gov/topics/u nderaged ri n ki ng/ca I ltoactio n.pdf.
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4) Grantee must emphasize environmental strategies for preventing and reducing underage
drinking that incorporate prevention efforts aimed at changing or influencing community
conditions, standards, institutions, structures, systems and policies.
5) Grantee must be a current or former Drug Free Community (DFC) grantee.
6) Grantee must collect, on a biennial basis (every two years), the following data on youth
consistent with the geographic area served by the coalition: (1) age of onset of for alcohol, (2)
frequency of alcohol use in the past 30 days, (3) perception of risk or harm, and (4) perception of
disapproval of use by adults for alcohol, or other measures as identified by SAMHSA. The
grantee must report on youth in at least three grades. The size of the data collection must be
sufficient to provide an accurate and meaningful statistical representation of the geographic area
served by the coalition. The grantee is responsible for providing that data on or before the
deadline established for each reporting period.
7) Grantee must enhance, not supplant, effective local community initiatives for preventing and
reducing alcohol use among youth. For current Drug Free Community (DFC) grantees, STOP
ACT funds cannot be used to supplant or replace activities that are presently being supported by
DFC funds.
8) Grantee must participate in recommended training and technical assistance to correct or
improve identified deficiencies in performance and/or conditions contributing or causing the
unsatisfactory performance.
9) When requested, grantee must develop a corrective action plan and complete approved plan
within the designated timeframe to correct or improve identified deficiencies in performance.
STANDARD TERMS OF AWARD:
Refer to the following SAMHSA website for Standard Terms of Award:
http://beta.samhsa.gov/g rants/grants-manage ment/notice-award-noa/standard-terms-conditions
UPDATED KEY STAFF:
The recipient is required to notify the GMO in writing if the Project Director (PD) or key personnel
specifically named in the NoA will withdraw from the project entirely, be absent from the project
during any continuous period of 3 months or more, or reduce time devoted to the project by 25
percent or more from the level that was approved at the time of award (for example, a proposed
change from 40 percent effort to 30 percent or less effort). SAMHSA must approve any alternate
arrangement proposed by the recipient, including any replacement of the PD or key personnel
named in the NoA.
The request for approval of a substitute PD/key person should include a justification for the
change, the biographical sketch of the individual proposed, other sources of support (if
applicable), and any budget changes resulting from the proposed change. If the arrangements
proposed by the recipient, including the qualifications of any proposed replacement, are not
acceptable to SAMHSA, the grant may be suspended or terminated. If the recipient wants to
terminate the project because it cannot make suitable alternate arrangements, it must notify the
GMO, in writing, of its wish to terminate, and the GMO will forward closeout instructions.
Key staff (or key staff positions, if staff has not been selected) are listed below:
Stacy Judd, Project Director @ 75% level of effort
Documents are available on the SAMHSA website at http://www.samhsa.gov/Grants/new.aspx
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REPORTING REQUIREMENTS:
Submission of a Programmatic (annual, semi-annual or quarterly) report is due not later than the
dates as follows:
Wednesday, February 11, 2015
Wednesday, August 12, 2015
Failure to comply with the above stated terms and conditions may result in suspension,
classification as High Risk status, termination or this award or denial of future funding.
All previous terms and conditions remain in effect until specifically approved and removed
by the Grants Management Officer.
All responses to special terms and conditions of award and post award requests may be
electronically mailed to the Grants Management Specialist and to the Government Program
Official as identified on your Notice of Award.
It is essential that the Grant Number be included in the SUBJECT line of the e-mail.
CONTACTS:
Barbara Howes, Program Official
Phone: (240) 276-2547 Email: barbara.howes@samhsa.hhs.gov
Erwin Morales, Grants Specialist
Phone: (240) 276-1425 Email: erwin.morales@samhsa.hhs.gov Fax: (240) 276-1430
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POLICE DEPARTMENT
� Ken Thomas, Chief of Police
KENT Phone: 253-856-5800
Fax: 253-856-6802
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: July 8, 2014
TO: Public Safety Committee
SUBJECT: Police Chief's Update — Information Only
Information Only
SUMMARY: Ken Thomas, City of Kent Police Chief, will present information regarding
current events affecting the Kent Police Department including:
A. National Night Out — Tuesday, August 5, 2014
B. Community Education Coordinator — John Pagel
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