HomeMy WebLinkAboutCity Council Committees - Operations - 05/06/2014 KENT
WASHINGTON
OPERATIONS COMMITTEE MINUTES
May 6, 2014
Committee Members Present: Les Thomas, Chair, Bill Boyce and Dana Ralph.
The meeting was called to order by L. Thomas at 4:01 p.m.
1. APPROVAL OF MINUTES DATED APRIL 15, 2014.
D. Ralph moved to approve the Operations Committee minutes dated April 15, 2014.B.
Boyce seconded the motion, which passed 3-0.
2. APPROVAL OF CHECK SUMMARY REPORTS DATED 4/1/2014 THROUGH
4/15/2014.
B. Boyce moved to approve the check summary reports dated 4/1/2014 through
4/15/2014. B. Boyce seconded the motion and it passed 3-0.
3. RESOLUTION DECLARING EMERGENCY AND WAIVING BID REQUIREMENTS FOR
ICE PLANT EQUIPMENT REPAIR AT SHOWARE CENTER-RECOMMEND.
B. Wolters requested that the council approve resolution declaring an emergency and waiving bid
requirements for ice plant equipment repair at the ShoWare Center. All repairs must be completed
by August 1, 2014, so that the system can be brought back online and ready when the
Thunderbirds Hockey School begins. An emergency exists due to unforeseen circumstances beyond
the City's control and present a real, immediate threat to the proper performance of essential
functions.
D. Ralph moved to recommend Council adopt a resolution declaring an emergency
and waiving the advertisement bid requirement for repair of the ice plant
equipment at the ShoWare Center. B. Boyce seconded the motion, which passed
3-0.
4. CONTRACT WITH PERMACOLD ENGINEERING, INC. FOR ICE PLANT EQUIPMENT
REPAIR AT SHOWARE CENTER - AUTHORIZE.
B. Wolters presented the contract with Permacold Engineering, Inc. The company was hired to
inspect the ice plant equipment after the hockey season ended this spring. After inspection and
consultation with staff, the company provided the City with its recommendations and a preliminary
cost estimate. B. Wolters mentioned that the actual cost will not be known until the system is fully
opened and inspected.
L. Thomas questioned if the expense would be coming out of the ShoWare Budget. B. Wolters
replied that it will be coming out of ShoWare Operating budget. L. Thomas further inquired if the
budget for ShoWare will need to be increased based on this expense. B. Wolters replied that this
expense is already budgeted so the city will not be increasing the Budget for ShoWare.
D. Ralph expressed her concern about additional expenses as we have not diagnosed the problem
yet. B. Wolters responded that he is not anticipating the cost to be too high. But in case it is
substantial, he will discuss with the Mayor and CAO.
Operations Committee Minutes
May 6, 2014
Page: 2
B. Boyce moved to recommend council authorize the Mayor to sign a contract
with PermaCold Engineering, Inc. to repair and recommision the ice plant
equipment at the ShoWare Center, in an amount not to exceed $95,000 unless
authorized by the Economic Community Development Director and the Mayor and
within the established ShoWare Center budget, and in accordance with those
final terms and conditions acceptable to the City Attorney. D. Ralph seconded
them motion and it passed 3-0.
S. CONSOLIDATING BUDGET ADJUSTMENT ORDINANCE FOR ADJUSTMENTS
BETWEEN JANUARY 1, 2014 AND MARCH 31, 2014.
P. Barry presented the consolidated budget adjustment ordinance for adjustments between January
1, 2014 and March 31, 2014. She said she plans on presenting the adjustments quarterly to make
it easier for everyone involved to go through. The adjustment includes an increase of $7,317,726,
all of which was approved by Council previously. The amount not yet approved by Council is a
decrease of $26,000 to correct the fuel budget in the Golf Complex Fund. L. Thomas asked the
reason for the adjustment. P. Barry responded it was because the adopted budget had not been
adjusted to address projected 2014 usage.
D. Ralph moved to recommend Council approve the consolidating budget
adjustment ordinance for adjustments made between January 1, 2014 and March
31, 2014 reflecting an overall budget increase of $7,286,726. B. Boyce seconded
the motion and it passed 3-0
6. MARCH FINANCIAL SUMMARY — INFORMATION ONLY.
P. Barry informed that the ending fund balance is estimated to increase by 1.3 million and end the
year at nearly $10.4 million. Sales Tax and Utility Tax is trending .5% above budget. Building
Permits and Plan Check Fees are 3.3% above budget. Expenditures are $200,000 below budget
and Revenues are .6% above budget.
The meeting was adjourned at 4:40 p.m. by L. Thomas.
Satwinder Kaur
Operations Committee Secretary