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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services - 05/15/2014 KENT WASRINCTON Parks and Human Services Committee Agenda Councilmembers: Deborah Ranniger, Chair • Dennis Higgins • Brenda Fincher May 15, 2014 - 5:00 p.m. Item Description Action Speaker(s) Minutes Page 1. Minutes dated April 17, 2014 - YES Council n/a 01 Approve 2. 2014 First Quarter Fee-in-lieu Funds - YES Hope Gibson 05 07 Accept 3. Recreation and Conservation Office YES Hope Gibson 05 11 Grant Application Resolutions — Adopt 4. Human Services Funding Application NO Katherin Johnson, 15 31 Process — INFO ONLY Merina Hanson 5. Formation of a Parks and Recreation NO Jeff Watling 10 33 Commission — INFO ONLY 6. Director's Report — INFO ONLY NO Jeff Watling 05 41 Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at 5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032. For information, please contact the Parks, Recreation, and Human Services Department at (253) 856-5100. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. Page 1 KEN ■ wnsxiuofox Parks and Human Services Committee Meeting April 17, 2014 Council members present: Chair Debbie Ranniger, Dennis Higgins, and Brenda Fincher Call to order: Chair D. Ranniger called the meeting to order at 5:03 p.m. i Minutes dated March 20 2014 - Approve D. Higgins MOVED to approve the minutes dated March 20, 2014. B. Fincher SECONDED. The motion PASSED 3-0. 2 Perkins Building Lease Agreement for City Storage - Authorize I Alex Ackley, Superintendent of Facilities explained that this agreement is a renewal to lease 6,350 square feet of building and a 25,000 square foot lot for storage, located at 715 W. Smith Street. The lease originated in 2006. Home Repair uses the building to store supplies used for their community-based repair program. Cultural Arts stores equipment and supplies used for their programs and events. The Facilities division uses the space to store furniture parts, basketball hoops, HVAC filters and other miscellaneous equipment and supplies and it's used as shop space at times. The Kent Lions Club subleases some space to store equipment and supplies used for their many functions that occur in Kent throughout the year. B. Fincher MOVED to recommend authorizing the Mayor to sign the Lease Agreement with Charlie Perkins for the property located at 715 W. Smith Street to be used as a city storage facility, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. D. Higgins SECONDED. The motion PASSED 3-0. 3 Kent Valley Loop Trail Update — INFO ONLY J. Watling reminded Council that staff presented a master plan and visionary work on the Kent Valley Loop Trail at a previous committee meeting. For this presentation, staff is looking for input and feedback from Council on the proposed plan. Goals J. Watling stated that staff wants to fulfill their and Council's goals of taking care of what we've got and enhancing connectivity. Hope Gibson, Manager of Parks Planning and Development expressed that this is a good news story. After talking to the community, staff found that people use these Page 1 Page 2 trails and love them, but many didn't really know a lot about them. This plan takes a look at the trail and makes it better. The goal was to create a recreational loop trail system within the city limits. The loops are varied in length to appeal to the preference of individual trail users. Each route incorporates a variety of existing trails, streets, and river crossings. The trail does start up in Tukwila and loop around, but staff wanted to have a Kent amenity. There are a lot of trails, but few loop trail experiences. Staff and the consultant wanted to appeal to the diverse user base and the varying degree of existing trail amenities. Vision • Loop trail system with a focus on recreation. • More user-friendly trail system. • Provide opportunities to view the river and the wildlife that calls it home. • Include standard trail amenities. • Provide a variety of trail experiences. • Improve access, paving, and trail transitions. • Provide wayfinding and informational signage. • Make art integral to the trail experience. Recommendations Group 1 (minimal complexity - lq 15-17 of the plan) • Create and distribute maps - online and hard copy. • Improve signage. • Utilize existing bridges for loop routes. • Look at ways to increase trail usage of Frager Road. Group 2 (moderate complexity - p. 19-21 of the plan) • Provide rest stops at regular intervals. • Improve signage along Russell and Frager alerting drivers to presence of bikes and pedestrians. • Work to balance a variety of interests along the river. • Work at identified locations to improve sight distance and maneuverability. • Work to improve key trail intersection at Interurban and South 196`h Street. Group 3 (high complexity - p 23-27 of the plan) • Look for opportunities to improve trail underpasses. • Investigate opportunities for establishing downtown gateway from Interurban. • Add facilities to parks along the routes. • Work with Tukwila to connect Frager to South 200`h • Improve Interurban between James and 516. • Improve intersections where trails cross streets. • Improve trail along Signature Point. • Look for opportunities to complete trail "missing links," like at Russell Road. • Work with trail owner to improve RR crossings along the Interurban. Page 2 Page 3 Routes H. Gibson introduced the Kent Valley Loop Trail Routes visually on a map, explaining that they are named after wildlife. The map of routes is complex. The greater part of the recommendations within this plan is to enhance the existing trail system and not create new trails. Suggested Routes: Eagle The 13 mile Eagle Loop is the longest trail, starting at Van Doren's Landing Park, passes through Green River Natural Resource Area to the Interurban Trail and then to downtown Kent. Salmon This 12 mile loop begins at the Old Fishing Hole and then travels north on Frager Road, connecting at S. 196th Street and returning to the Green River Trail Frog The Frog Loop connects downtown Kent to the Green River. This 9 mile journey begins at the downtown gateway and travels through some of the best experiences both trails have to offer in the Kent Valley. Heron Starting at the Old Fishing Hole, this 4.4 mile route travels up and down the west and east banks of the Green River. Rabbit Starting at the Old Fishing Hole, the Rabbit is a short 1.7 mile loop along Frager Road and the Green River Trail - by the golf course. H. Gibson commented that staff is still finishing up on the appendices and they will be in the final plan. J. Watling explained that the balance of interest on the Green River is substantial. Staff will continue communication with King County and the Flood Control group, as well as present this plan to the SWIF Committee (System-Wide Improvement Framework). Staff also met with the Muckleshoot Tribe to go over the plan. The goal is to have a balance of social use and ecological goals. D. Ranniger commented that the plan is coming along very nicely. D. Higgins loves the plan and asked how fast it can be implemented. H. Gibson responded that the signage plan can be worked on by the consultant as soon as their contract is amended to include the additional work. B. Fincher asked when it will be known that Tukwila will be opening up the trail. 1. Watling said it will probably be years until that happens. B. Fincher wants to know if there would be interpretive signs identifying plants along the trail. H. Gibson feels Page 3 Page 4 II�, that the area is very rich with cultural, historical, and ecological opportunities and staff sees it all being inclusive. J. Watling said there will be educational signage, as well as tribal and historical society involvement. He feels that it will be exciting to be able to identify what was there before us. D. Higgins commented that 4Cluture might want to get involved with this aspect of the plan. 4 2014 First Quarter Report — INFO ONLY J. Watling highlighted division programs and services, as well as all in-kind, and/or cash contributions received during the first quarter of 2014. He reported that within the quarterly reports, staff frames their performance outcomes around three questions: how much did we do? How well did we do it? And, is anyone better off? There are data points and customer feedback that staff relies on to see if the programs and services are making a difference. Contributions in the first quarter were approximately $26,000. These contributions are in kind and/or small denominations that don't have to be accepted by Council, because they are $5,000 or less. These small contributions clearly add up to a lot. These contributions reaffirm our partnerships with local businesses and individuals. D. Ranniger said this is a good indicator of community engagement and it shows clearly that we have a lot of community engagement from all kinds of businesses, especially the senior housing facilities who are supporting a lot of the volunteer activities and events. It's very impressive. J. Watling commented that the Senior Center staff has done a great job in aligning and gaining support with senior housing groups. 5 Director's Report — INFO ONLY J. Watling wanted to update the committee on the formation of a Parks Commission. He has been working with Legal on what to do with the existing Parks Foundation, as it relates to the Commission. Conversations with the Foundation Board Members important to this transition have led to a reorganization of the Park Foundation. The recommendation will be to incorporate the Foundation into the Parks Commission so that the Commission works as the umbrella advisory body and the Foundation will continue to function as a separate 501c3, but will become a smaller membership group. Jeff thanked Kathy Hardy, Assistant City Attorney, and Teri Petrole for their help with this effort. The goal is to give staff time for recruitment this summer and anticipate a kick off with the group's work this fall. D Ranniger was concerned with the Parks Foundation 501c3 rules and regulations getting lost. J. Watling assured her that that even though there's symmetry and collaboration with the Parks Commission, the Parks Foundation will remain autonomous and maintain a 501c3 status. Page 4 9 i Page 5 i Community Centers and "Safe Places" Staff is constantly looking at ways to improve roles that our community centers can play. "Safe Places" is a nationwide effort to identify places that are safe outlets for youth at risk. Signs designate a facility as a safe place. The program helps youth who are exploited through a number of illicit businesses - whether it is prostitution or drug use to know they can go to a designated safe place and find refuge. We are going to be endeavoring in some training and looking further at how our facilities at the Community Center at Phoenix Academy, the Senior Center, and Kent Commons can become labeled as a safe place. Staff has been doing a lot of collaboration with police managing through those experiencing homelessness, as well as other numerous urban challenges and these training opportunities are ones that staff takes very seriously. D. Higgins shared that he attended the Regional Transit Committee meeting and it was announced that Metro is involved in the "Safe Places" program as well. The buses have the "Safe Place" stickers posted and the drivers are being trained. He is glad the city is taking part in this very important program. J. Watling agrees, stating there is a responsibility that goes with managing public spaces. Green River Trail J. Watling talked about the slough found on the levee, behind the Holiday Kennel, just south of Van Doren's Landing Park. The slough has become enough of a safety issue to close that part of the trail and create a detour onto Russell Road until that area can be addressed. J. Watling will keep Council informed on the situation. Spring It is spring and Park Operations is waking up the parks and fields with mowing, fountain maintenance, and field preparation. Staffing levels have doubled in order to take care of facilities and open spaces. Another part of waking up the system is looking at the downtown parks and spaces. The downtown crew has created efficiencies in the planting program downtown. The new planters were transitioned throughout downtown, and Park Operations staff took over the responsibility of the planting beds at all the right of ways three years ago from the Public Works Department. New efficiencies were developed in the plants material, soils, and irrigation. This year, Park Operations is able to bring back 25 hanging baskets to the downtown area, focusing on key intersections. Kent Downtown Partnership and Park Operations staff is excited to unveil the renewed program this summer. Good of the Order D. Higgins attended the Human Services Commission meeting earlier in the day and agreed to relay a question from Katherin Johnson, Manager of Housing and Human Services. She asked if the city wants to look at creating a homeless strategic plan. D. Higgins shared that the Human Services Commission had thoughts that went both ways. He supports showing the community current human services programs and the future plans for programs. Some Commission members felt this would be too much of a burden for Human Services staff and some felt a plan wasn't needed. Page 5 Page 6 D. Higgins wanted to bring this up to the Committee members so that it could be discussed in the future. No action was necessary. J. Watling said he has had numerous discussions with Katherin Johnson and Merina Hanson on what a strategic plan would look like. He feels it's a good time to take a look at the local strategy. There are so many partners that are doing such good work. We need to take a local look at the whole spectrum of homelessness. To target key recommendations within each of these segments of those who are experiencing homeless. The city needs the assistance of existing and new partners to see the path forward and create the road map. J. Watling had spoken to K. Johnson about the work required to complete this plan and she felt that it is a priority. After the current application process proceeds, Human Services staff can start discussion late summer or early fall. D. Ranniger agrees that it is needed, but not in a vacuum. It needs to be done within the context of the regional efforts that are going on. I B. Fincher also agrees something needs to be done. It's good to have a plan. A lot of groups in the community are trying to provide services and some efforts are being duplicated. A plan would help to make a cohesive unit. She would love to see a plan put in place; it's a big issue. J. Watling commented that the intent of Katherin bringing it up to the Commission was to have a vetting opportunity and an initial conversation with them. D. Higgins said that the Human Services Committee did bring up the need to be in coordination with the South King County Plan, the Ten Year Plan, and all of the regional efforts. It sounds very promising and there is a lot more to talk about. D. Ranniger thanked Higgins for bringing up the topic and commented that it is something that needs further conversation. Chair Ranniger adjourned the meeting at 5:40 p.m. Respectfully submitted, Te.Y(� pe�ro& Teri Petrole City Council Parks and Human Services Committee Recorder Page 6 Page 7 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 \47�® Fax: 253-856-6050 KK E N WASHINGTON Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 May 15, 2014 TO: Kent City Council Parks and Human Services Committee FROM: Hope Gibson, Manager of Parks Planning and Development SUBJECT: 2014 First Quarter Fee-in-Lieu Funds - Accept MOTION: Move to recommend accepting $16,875.95 for first quarter 2014 fee-in-lieu funds and authorizing the amendment to the community parks reinvestment budget for future expenditures of funds in project budgets. SUMMARY: Between January and March 2014, the City of Kent received a total of $16,875.95 from developers who voluntarily paid fees in lieu of dedicating park land to mitigate the development of single family homes in one subdivision. ® $12,000.00 from High Country Malik Ridge LLC of Malik Ridge Plat for Springwood Park. • $4,875.95 from JD 45 LLC of Villa Siena Short Plat for Clark Lake. Ordinance 2975 requires developers to dedicate park and open space land in proximity to new construction sites or to pay "fee-in-lieu" funds. The fee is based on assessed land values. EXHIBITS- Copy of Finance Revenue Report BUDGET IMPACT: Increase revenues and expenditures by $16,875.95 for Clark Lake and Springwood Park through the Community Parks Reinvestment budget in Parks Planning Capital. Page 8 Page 9 U N � N N QQ aa � Q Q J as a v o N � v a m E d N O U 0 0 a c rn a K Y A r d .. r. d u 0 U O J U N y L d O = o a E N n Z n 0 � O h p r M U N W W � n r a zvv T � V s J C7 t m a d O N N o m m rn c a tm r M M fGN N O Ip � m o N M O Y Y — � � m m O � V o `d N m 9 d `v a 3 � W V 0 N 0 0 nl ' cro cro o yj Z o c I 0 0anN. C� 0a Page 10 Page 11 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 ® Fax: 253-856-6050 KENT wns Hie+a-og Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 May 15, 2014 TO: City Council Parks and Human Services Committee FROM: Hope Gibson, Manager of Parks Planning and Development SUBJECT: Recreation and Conservation Office Grant Application Resolutions - Adopt MOTION: Move to recommend Council adopt the four resolutions authorizing the submittal of grant applications to the Recreation and Conservation Office to assist in funding three top-priority projects. SUMMARY: Each year staff pursues funding for park development and/or acquisition of property through the Recreation and Conservation Office (RCO). Staff is requesting authorization to submit four applications that, if awarded, would help to fund three projects that have been identified as top priority projects. The projects include: 1. Russell Road Athletic Field Conversion - Washington Wildlife and Recreation Program (WWRP) - Local Parks 2. Lake Meridian Dock Redevelopment - Aquatic Lands Enhancement Account (ALEA) 3. Lake Meridian Dock Replacement - Washington Wildlife and Recreation Program (WWRP) - Water Access 4, Van Doren's Landing Park Expansion - Washington Wildlife and Recreation Program (WWRP) - Local Parks EXHIBITS: Staff Report, Draft Resolutions BUDGET IMPACTS: None Page 12 Page 13 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 ® Fax: 253-856-6050 KENT Address: 220 Fourth Avenue S. WASH NGTON Kent, WA. 98032-5895 May 5, 2014 TO: Kent City Council Operations Committee FROM: Hope Gibson, Parks Planning and Development Manager SUBJECT: 2014 Recreation and Conservation Office (RCO) Grant Applications - Staff Report The following information details the acquisition and development projects staff will apply to RCO to help fund. Russell Road Athletic Field Conversion — WWRP Local Parks The City of Kent is requesting funding to be applied toward the cost of converting the baseball field at Russell Road Park to a synthetic turf multi-use field that would support baseball, softball, soccer, lacrosse, and flag football. It would make Russell Road only the second city park to have synthetic turf fields, and allow the city to get roughly twice as much use out of an existing athletic facility while reducing operating costs.. Requested amount: $500,000. Lake Meridian Dock Redevelopment — ALEA The City of Kent is requesting ALEA Development funding to be applied toward the cost of replacing a swimming/fishing dock at Lake Meridian Park. The dock is the dominant feature of the park and provides 640 linear feet of water access. Lake Meridian Park has the only lifeguarded swimming beach in Kent and the dock is in serious need of replacement. The dock is listing in several locations, the connections between floats are beginning to fail and the concrete deck is crumbling. As these conditions worsen we will be faced with the decision of whether or not to close or remove the dock. Requested amount: $500,000. Lake Meridian Dock Replacement — WWRP Water Access The City of Kent is applying for this grant to provide additional funds to be applied toward the costs of the above-referenced project. Requested amount: $500,000. Van Doren's Landing Park Expansion — WWRP Local Parks The City of Kent is requesting funding to assist with the acquisition of property important to the long-term vision for Van Doren's Landing Park. The park sits along a one-mile stretch of land currently undergoing planning for a new setback levee. The new levee configuration will impact the Green River Trail, Russell Road, and the park. This acquisition will help the park better respond to the reconfiguration and accommodate additional active and passive recreation. Requested amount: $746,025. Page 14 Page 15 I'I RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, that authorizes submitting an application for grant funding assistance for Washington Wildlife and Recreation Program project(s) to the Recreation and Conservation Office as provided in Chapter 79A.15 RCW, Acquisition of habitat conservation and outdoor recreation lands, Chapter 286 WAC and subsequent legislative action. Ml libbITALS F A,=,:. ;,,„ �1V here tl C—tA of Ken,"+ ( City") s approved a comprehensive parks and recreation plan or habitat conservation plan that includes this Project. B. Whereas, under the provisions of the Washington Wildlife and Recreation Program ("WWRP"), state grant assistance is requested to aid in financing the cost of Russell Road Athletic Field Conversion ("Project"). C. Whereas, the City considers it in the best public interest to complete the Project described in the application. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 1 Recreation & Conservation Office Russell Road Athletic Field Conversion Page 16 RESOLUTION SECTION Z. - Application - The City's Parks Director is authorized to make formal application the Recreation and Conservation Office for grant assistance. SECTION 2. - Use of Funds. Any grant assistance received will be used for direct costs associated with implementation of the Project referenced above. SECTION 3. - City Funds - The City hereby certifies that its matching share of project funding will be derived from city funds and that the City is responsible for supporting all non-cash commitments to this Project should they not materialize. SECTION 4. - Non-Cash Commitments. The City acknowledges that the gra sgistancf na proved, ill be pid tDh a r�i Bement basis, mean1n 3 the] ity �rH Aly req``�e , pay rr nUJrom t Recreation and Conse tip `office1afteerii! li9ib � and allo ble costs h il, e been incurred and payment remitted to the City's vendors, and that the Recreation and Conservation Office will hold retainage until the Project is deemed complete. SECTION 5. - Maintenance and Availability. The City acknowledges that any facility developed through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year I, according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. 2 Recreation & Conservation Office Russell Road Athletic Field Conversion i i Page 17 SECTION 6. - Use Retained in Perpetuity. The City acknowledges that any facility developed with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by the City and the Recreation and Conservation Funding Board. SECTION 7. - Resolution - Part of Aoolication. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance. SECTION 8. - Public Comment. The City provided appropriate opportunity for public comment on this application. SECTION 9. - Effective Date. This resolution shall take effect and be in force immediately upon its passage. P SSE at a gula�t open u is me����by the ty Council of the City of ashin on, s day o 2014. CONCURRED in by the Mayor of the City of Kent this day of 2014. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK 3 Recreation & Conservation Office Russell Road Athletic Field Conversion Page 18 APPROVED AS TO FORM: ARTHUR FITZPATRICK, ACTING CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 2014. RONALD F. MOORE, CITY CLERK P:\Civil\R,,hdbon\RCO-Russell Road Athletic raid CvhVerslon.daIX t A r 171 �� =r pz e C e Ali 4 Recreation & Conservation Office Russell Road Athletic Field Conversion Page 19 RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, that authorizes submitting an application for grant funding assistance for Aquatic Lands Enhancement Account project(s) to the Recreation and Conservation Office as provided in RCW 79.105.150, Chapter 286 WAC and subsequent legislative action. RECITALS A.: Wherea6, under the;` provisions of the'i Aquatic Lands Enhancement Account ("ALEA"), state,Ngrant assistance is requested to aid in financing the cost of the Lake Meridian Dock Redevelopment ("Project"). B. Whereas, the City of Kent ("City") considers it in the best public interest to complete the Project described in the application. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 1 Recreation & Conservation Office Lake Meridian Dock Redevelopment Page 20 RESOLUTION SECTION 1, - Application - The City's Parks Director is authorized to make formal application the Recreation and Conservation Office for grant assistance. SECTION 2, - Use of Funds. Any grant assistance received will be used for direct costs associated with implementation of the Project referenced above. SECTION 3. - City Funds - The City hereby certifies that its matching share of project funding will be derived from city funds and that the City is responsible for supporting all non-cash commitments to this Project should they not materialize. SECTION 4, Lon Cash Commitments_The City.„acknowledges that the gra assistance) if approved, will be paid on a rei mbursement basis, meanin the' Cit Vvill onl re_ uest,�, a 9 y { y q p yrrnt from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to the City's vendors, and that the Recreation and Conservation Office will hold retainage until the Project is deemed complete. SECTION 5. - Maintenance and Availability. The City acknowledges that any facility developed and/or property restored through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. 2 Recreation & Conservation Office Lake Meridian Dock Redevelopment Page 21 SECTION 6. - Use Retained in Perpetuity. The City acknowledges that any facility developed and/or property restored with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public purposes and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by the City and the Recreation and Conservation Funding Board. SECTION 7. - Resolution - Part of Application. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance. SECTION 8. - Public Comment. The City provided appropriate opportunity for public comment on this application. SECTION 9. - Effective Date. This resolution shall take effect and be in force `mrnediatply upon its passage tan PASSED at a regular.,openfpubtfn meeting by the City Council of the City of Kent, Washington, this day of , 2014. CONCURRED in by the Mayor of the City of Kent this day of 2014. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK 3 Recreation & Conservation Office Lake Meridian Dock Redevelopment Page 22 APPROVED AS TO FORM: ARTHUR FITZPATRICK, ACTING CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 2014. RONALD F. MOORE, CITY CLERK P:\Civil\Re_<olu[ion\RCD-Lake Meridian Dock Redevelopment Aquatic u uds.tlocx l _ F� 4 Recreation & Conservation Office Lake Meridian Dock Redevelopment Page 23 RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, that authorizes submitting an application for grant funding assistance for Washington Wildlife and Recreation Program project(s) to the Recreation and Conservation Office as provided in Chapter 79A.15 RCW, Chapter 286 WAC and subsequent legislative action. — RECITALS - " " A erea5, l,e City aof� Kent:, ("City") s approved a comprehensive parks` andrrecrea'tion plan or`habitat cons�lrvation plan that includes this Project. B. Whereas, under the provisions of the Washington Wildlife and Recreation Program ("WWRP"), state grant assistance is requested to aid in financing the cost of Lake Meridian Dock Replacement ("Project"). C. Whereas, the City considers it in the best public interest to complete the Project described in the application. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 1 Recreation & Conservation Office Lake Meridian Dock Replacement Page 24 RESOLUTION SECTION 2. - Application - The City's Parks Director is authorized to make formal application the Recreation and Conservation Office for grant assistance. SECTION 2. - Use of Funds. Any grant assistance received will be used for direct costs associated with implementation of the Project referenced above. SECTION 3. - City Funds - The City hereby certifies that its matching share of project funding will be derived from city funds and that the City is responsible for supporting all non-cash commitments to this Project should they not materialize. SECTION 4. - Non-Cash Commitments. The City acknowledges that the gran'asskstanc� if�8 proved, will be p4id on a rembu'rsement basis, meaning the[City 00I1g6hly request, paymenG_.-from t I Recreation and ConserV�k.pn` iOffice(after`Eeligible andkallowable costs h�,�e been incurred and payment remitted to the City's vendors, and that the Recreation and Conservation Office will hold retainage until the Project is deemed complete. SECTION 5. - Maintenance and Availability. The City acknowledges that any facility developed through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. 2 Recreation & Conservation Office Lake Meridian Dock Replacement Page 25 SECTION 6. - Use Retained in Perpetuity. The City acknowledges that any facility developed with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by the City and the Recreation and Conservation Funding Board. SECTION 7, - Resolution - Part of Application. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance. SECTION 8. - Public Comment. The City provided appropriate opportunity for public comment on this application. SECTION 9. - Effective Date. This resolution shall take effect and be in force immediately upon its passage. I 1 , �, PASSEDat agul open�pulalic meetEng- by the Ity Council of the l, �I 6 City of Cit;Washington, this 'tday ors 2014. CONCURRED in by the Mayor of the City of Kent this day of 2014. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK 3 Recreation & Conservation Office Lake Meridian Dock Replacement Page 26 APPROVED AS TO FORM: i ARTHUR FITZPATRICK, ACTING CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 2014. RONALD F. MOORE, CITY CLERK P:\CIVII\Rezolutlon\RCO-Lake Mar dlao Dock Replarementdocx i T Y 4 Recreation & Conservation Office Lake Meridian Dock Replacement Page 27 I RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, that authorizes submitting an application for grant funding assistance for Washington Wildlife and Recreation Program project(s) to the Recreation and Conservation Office as provided in Chapter 79A.15 RCW, Acquisition of habitat conservation and outdoor recreation lands, Chapter 286 WAC and subsequent legislative action. ,r i a AN `gCdR ITAL&m g' �4 ,.WAlt herea , t City of. Ken ( City ) lids approved a comprehensive parks and recreation plan or habitat conservation plan that includes this project. B. Whereas, under the provisions of the Washington Wildlife and Recreation Program ('WWRP"), state grant assistance is requested to aid in financing the cost of Van Doren's Landing Park Expansion (`Project"). C. Whereas, the City considers it in the best public interest to complete the Project described in the application. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: Recreation & Conservation Office Van Doren's Landing Park Expansion i Page 28 RESOLUTION SECTION 1, - Ayolication - The City's Parks Director is authorized to make formal application the Recreation and Conservation Office for grant assistance. SECT%ON 2, - Use of Funds. Any grant assistance received will be used for direct costs associated with implementation of the Project referenced above. SECTION 3. - City Funds - The City hereby certifies that its matching share of project funding will be derived from city funds and that the City is responsible for supporting all non-cash commitments to this Project should they not materialize. NonrCash C -m�tmen s 7x e City cc nowledges that SEMON 4, M1+ �I�fi'ii Fps lax the grat assistant approved be pSd on a reimbursement basis, meanin ii e'yCity ill oPy rquestayt ent from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to the City's vendors, and that the Recreation and Conservation Office will hold retainage until the Project is deemed complete. SECTION 5, - Maintenance and Availability. The City acknowledges that any property acquired and/or any facility developed through grant assistance from the Recreation and Conservation Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Z Recreation & Conservation Office Van Doren's Landing Park Expansion Page 29 Conservation Office Director or the Recreation and Conservation Funding Board. SECTION 6. - Use Retained in Perpetuity. The City acknowledges that any property acquired and/or any facility developed with grant assistance from the Recreation and Conservation Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity unless otherwise provided and agreed to by the City and the Recreation and Conservation Funding Board. SECTION 7. - Five Year Development. The City acknowledges that any property acquired using Recreation and Conservation Funding Board assistance must be developed within five years of the acquisition closing. SECTION 8. - Resolution - Part of Application. This resolution becomept of a ,prmal applica ion tot reaton anal Conservation Office f gra assiance <� , ;. ��; r� S��TIOAI 9. - Pdb is Lommel�t. Fhe City provided appropriate opportunity for public comment on this application. SECTION 10. - Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this day of , 2014. CONCURRED in by the Mayor of the City of Kent this day of 2014. SUZETTE COOKE, MAYOR 3 Recreation & Conservation Office Van Doren's Landing Park Expansion Page 30 ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: i ARTHUR FITZPATRICK, ACTING CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 2014. RONALD F. MOO JTY CLERK — F � P:ACivlpP Itl cov Lendingf£a kEep� n.do �`� � # u....eY 4 Recreation & Conservation Office Van Doren's Landing Park Expansion Page 31 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 ® Fax: 253-856-6050 w<S�NGTO Address: 220 Fourth Avenue S. - Kent, WA. 98032-5895 May 15, 2014 TO: Kent City Council Parks and Human Services Committee FROM: Katherin Johnson, Manager of Housing and Human Services Merina Hanson, Senior Human Services Coordinator SUBJECT: Human Services Funding Application Process - INFO ONLY [MOION: None i SUMMARY: Katherin Johnson, Manager of Housing and Human Services and Merina Hanson, Human Services Senior Coordinator will present a review of the how the application review and funding process works. EXHIBITS: None BUDGET IMPACTS: None Page 32 Page 33 '..,. PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 \'Z�l ® Fax: 253-856-6050 c IF-1 KEN WAe H I NGT0 Address: 220 Fourth Avenue S. Kent, WA, 98032-5895 May 15, 2014 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director of Parks, Recreation and Community Services SUBJECT: Formation of a Parks and Recreation Commission - INFO ONLY MOTION: None SUMMARY: Parks, Recreation and Community Services Director Jeff Watling will update the committee on the formation of a Parks and Recreation Commission. EXHIBITS: Draft Parks Commission Ordinance BUDGET IMPACTS: None Page 34 Page 35 '.. I i ORDINANCE NO. `%' riff AN ORDINANCE of the city council of the r city of Kent, Washington, relatipg to parks, creating a new chapter 2.60 Kerf City Code, establishing a Parks and Recreation Commission and repealing r , 'K, RECITALS A. The City of Kent has jsupportedAhe needs of the citizens of the city of Kent through its own programs and in cooperation with other agencies. B. There are diminishing federal and state resources to provide for parks, f' �. It is important to provide for the most efficient use of resources; n theprovision of parks services. J=' I rr D. It is appropriate to establish a Parks and Recreation Commission to review parks-related issues and to advise the city. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: i 1 Parks Commission I I I i Page 36 ORDINANCE SECTION 1. — Amendment. Title 2 of the Kent City Code is amended to adopt a new Chapter 2.60, entitled "Parks and Recreation Commission" as follows: f Chapter 2.60 Parks and Recreation Commission' Sec. 2.60.010. Parks and Recreation,,Commission ,,created. The city of Kent Parks and Recreation Commission is hereby created. The Parks and Recreation Commission shall serve marl advisory capacity to the mayor, city council, and city administrator. Sec. 2.60.020. Membership, t"rms, residence requirements. A. Number of Members. The Parks and% Recreation Commission shall consist of sixteen appointed members; each of whom shall be appointed by the mayor and con rmed by the city council. B. Terms of office ,The term of office of the first six commissioners appointed and confirm'O shall expire January 1, ; the term of the second sixrcommissioners>appointed and confirmed shall expire January 1, term l`of office of the final four commissioners appointed and confirmed shall expire January 1, When a vacancy occurs on the Parks and:Recr. ation Commission, appointment for that position shall be for three years, or for the remainder of the unexpired term, whichever is the shorter period of time. C. Residence Requirements. At least ten persons appointed to serve on the Parks and Recreation Commission shall reside within the corporate limits of the city. To the extent practicable, appointment shall reflect a balance and diversity of users of and interests in Kent's Parks and 2 Parks Commission Page 37 Recreation Services, and shall include one (1) youth representative of high school age who attends a Kent school or lives within the city's municipal boundaries. E. Kent Parks Foundation. Five members of the Parks and Recreation Commission shall also serve as the Board of Directors for the Kent Parks Foundation. F. Removal. Members of the Parks and Recreation Commission may be removed by a majority vote of the entire city council ,for neglect of duty, conflict of interest, malfeasance in office or other just cause, or for unexcused absence for more than three consecutive regular ,meetings. The decision of the city council shall be final and there shall be no appeal. Sec. 2.60.030. Organization and meet[lig ,,, A. Election of Officers. The ,PParks and Recreation Commission shall elect from among its members ,a. chairperson, who shall preside at all meetings, a vice chairperson, who, shall preside in the absence of the chairperson, and a secretary, who shall be responsible for maintaining the official minutes and,other{,records of the Parks and Recreation Commission. The chairperson, vice chairpersop and secretary shall be elected annually. A majority of the P0,rks and Recreation Commission members shall constitute-a quorum for the transaction of business and a majority vote of those present shall be necessary to carry any motion. B.,/ Rules and Regulations. The Parks and Recreation Commission shall r.ls,. adopt such rues and regulations as are necessary for the conduct of its business. ` C. Meeting Schedule. The Parks and Recreation Commission shall provide a regular meeting schedule, including time, place, and frequency of meetings as necessary, but no less frequent than once a month. The Parks and Recreation Commission may, from time to time, provide for special meetings in accordance with RCW 42.30. All meetings shall be 3 Parks Commission Page 38 open to the public, in accordance with RCW 42.30, the Open Public Meetings Act. D. Staffing. Staff provided to the Parks and Recreation Commission shall be advisory. E. Documentation. The Parks and Recreation Commission shall adopt such procedures to insure minutes of the meeting are recorded and a monthly summary of minutes of meetings are recorded `along with all decisions. F, r r; Sec. 2.60.040. Duties and Responsibilities. The Parks and Recreation Commission shall be an advisory board to the city council, responsible for providing guidance concerning thefollowing matters: a. Comprehensive park planning. X b. Acquisition of land and/or facilities. c. Development, design, anti operation of parks and recreation programming and facilities; d. Use fees and procedures for';coIlecting fees. e. Park, p[ay,,;fi0h ,,;and facility design. f. Capital imProvernents planning. g. Regulations and restrictions governing the hours of park and facilities use h. Concessions. [;,,, Contracts, interlocal agreements, and lease agreements ,;regarding parks and recreation activities. j. Proposed annual budget for the acquisition, development, and operation of parks and recreation facilities and programs. k. All matters as may from time to time, be referred to the Parks and Recreation Commission by the city council or city manager. 4 Parks Commission Page 39 SECTION 2. - Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this ordinance and the same shall maintain its full force and effect. SECTION 3. - Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are A,- authorized to make necessary corrections to this ordinance <,including the correction of clerical errors; ordinance, section or subsection numbering; or references to other local, state or federal ,Jaws, codes, rules, or regulations. SECTION 4. - Effective Date. This ordinar( e shall take effect and be in force thirty (30) days from and after its passage and publication as provided by law. SUZETTE COOKE, MAYOR I ATTEST: , ' 4y RONALD F. MOORE, CITE',??;CLERK .r. APPROVED AS Tp FORM: ARTHUR "PAT" FITZPATRICK, ACTING CITY ATTORNEY PASSED: day of , 2014. APPROVED: day of , 2014. PUBLISHED: day of , 2014. 5 Parks Commission Page 40 I I hereby certify that this is a true copy of Ordinance No. passed by the city council of the city of Kent, Washington, and approved by the mayor of the city of Kent as hereon indicated. i (SEAL) RONALD F. MOORE, CITY CLERK P 1Ci TON vmwoNada CorcmtluioaEuce '{�, 1 "•F Jy. i� T f y? III f, 11 �f+ I Ili 6 Parks Commission Page 41 PARKS, RECREATION AND COMMUNITY SERVICES Jeff Watling, Director Phone: 253-856-5100 • Fax: 253-856-6050 KENT W n s H I H G,o ff Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 May 15, 2014 TO: Kent City Council Parks and Human Services Committee FROM: Jeff Watling, Director of Parks, Recreation & Community Services SUBJECT: Director's Report - INFO ONLY MOTION: None SUMMARY: Jeff Watling, Director of Parks, Recreation and Community Services, will inform the committee of noteworthy information and upcoming events. EXHIBITS: None BUDGET IMPACT: None KENT WASRINCTON Parks and Human Services Committee Agenda Councilmembers: Deborah Ranniger, Chair • Dennis Higgins • Brenda Fincher May 15, 2014 - 5:00 p.m. Item Description Action Speaker(s) Minutes Page 1. Minutes dated April 17, 2014 - YES Council n/a 01 Approve 2. 2014 First Quarter Fee-in-lieu Funds - YES Hope Gibson 05 07 Accept 3. Recreation and Conservation Office YES Hope Gibson 05 11 Grant Application Resolutions — Adopt 4. Human Services Funding Application NO Katherin Johnson, 15 31 Process — INFO ONLY Merina Hanson 5. Formation of a Parks and Recreation NO Jeff Watling 10 33 Commission — INFO ONLY 6. Director's Report — INFO ONLY NO Jeff Watling 05 41 Unless otherwise noted, the Parks Committee meets the 3rd Thursday of each month at 5:00 p.m. in Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032. For information, please contact the Parks, Recreation, and Human Services Department at (253) 856-5100. Any person requiring a disability accommodation should contact the City Clerk's Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.